Baca Ltr Re Extend Agreement Btween La Seriffs Dept and Compass Group Usa Jul 29 2008
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(llounf1! of ~oz Angrkz ~h.eriffs E.epartm.ent :M.ealk.quart.ers 47UU )Ramnna ilnuI.etrarlk ...:!llIlnnter.en Jark, Qlctlifnmia 91754-21li9 LEROY D. SAC A, SHERIFF July 29, 2008 The Honorable Board of Supervisors County of Los Angeles 383 Kenneth Hahn Hall of Administration Los Angeles, California 90012 Dear Supervisors: APPROVE AMENDMENT NUMBER 9 FOR AUTHORIZATION OF EXTENSION OF AGREEMENT NUMBER 74376 WITH COMPASS GROUP USA, DBA (IN CALIFORNIA) COMPASS GROUP FOOD SERVICES, DBA CANTEEN VENDING SERVICES (ALL DISTRICTS) (3 VOTES) SUBJECT This Board letter serves to execute Amendment Number 9 to Agreement Number 74376, which will extend the current Agreement for an additional period of performance. The current Agreement with Compass Group USA, DBA Compass Group Food Services, DBA Canteen Vending Services, (Canteen Vending Services) will expire on August 17, 2008, and this extension period will enable the Los Angeles County Sheriffs Department (Department) to complete a Request For Proposals (RFP) solicitation process for a new Agreement for cashless vending machine services for inmates without interrupting the current revenue-generating, vending machine service Agreement. IT IS RECOMMENDED THAT YOUR BOARD: 1. Approve and instruct the Chair of the Board to sign the attached Amendment Number 9 to revenue generating Agreement Number 74376 with Canteen Vending Services to continue providing vending machine services to inmates being held in Department detention facilities, utilizing debit cards. The proposed Amendment will extend the Agreement for a period of one (1) year, with a six (6) month option, in any increment. :Jl 7rachfion 0/ dervice The Honorable Board of Supervisors July 29,2008 Page 2 2. Authorize the Sheriff, or his designee, to execute applicable documents when the original contracting entity has merged, been purchased, or otherwise changed; and to execute Amendments to meet the needs of the Department, including the above extension provision, if it is in the best interest of the County. PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION Approval of this action will ensure that there is no interruption of debit-card vending machine services to inmates being held in Department detention facilities and that the revenue generated from these vending machines is not delayed. Also, the extension will allow the Department to complete its solicitation process for a new cashless, inmate-only, vending machine service Agreement. Implementation of Strategic Plan Goals The services provided under this Agreement support the County's Strategic Plan Goal 1, Service Excellence; Goal 3, Organizational Effectiveness; and Goal 4, Fiscal Responsibility by continuing to allow inmates to have access to the revenue generating vending machines and, thereby, increasing the funds that support various programs and projects for inmates. FISCAL IMPACT/FINANCING This is a revenue generating Agreement. The Contractor pays the Department a commission of 35.5 percent of the total gross of vending machine sales on a monthly basis. Revenue generated is deposited into the Department's Inmate Welfare Fund, which is used to fund various educational and recreational programs and projects that benefit the inmates. FACTS AND PROVISIONS/LEGAL REQUIREMENTS The Sheriff is authorized under Penal Code 4025 to operate a store in detention facilities to allow inmates to purchase goods, supplies, and certain personal articles. Pursuant to this provision, the products sold in the debit-card vending machines are for inmates only. The types of products being sold through debit-card vending machines include, but are not limited to: Snack items, such as candy, chips, cookies, and trail mixes; Cold plastic bottle beverages that include, but are not limited to, sodas, water, sport drinks, and fruit juices; Over-the-counter medications, which are available in individual packets. The Honorable Board of Supervisors July 29, 2008 Page 3 The Department released a Request For Information (RFI) on May 30,2008, seeking information on cashless vending machine services that are currently available and any emergent technology planned for implementation within the next year, such as wireless technology. Based on the information gathered from the RFI, the Department is developing and will release an RFP to solicit for an Agreement with a vendor to provide cashless inmate vending machine services. Canteen Vending Services is in compliance with all Board, Chief Executive Office, and County Counsel requirements. County Counsel has reviewed and approved Amendment Number 9 as to form. Except as expressly provided in Amendment Number 9, all other provisions and conditions of the Agreement will remain the same and in full force and effect. IMPACT ON CURRENT SERVICES (OR PROJECTS) Approval of these actions will ensure uninterrupted vending machine services for inmates who are in the Department's custody. Additionally, it will enable the Department to maintain its Inmate Welfare Fund, which is the principal source of funding for educational and other programs to benefit the inmates. CONCLUSION Upon approval by your Board, please return three (3) adopted copies of this action and three (3) adopted copies of the Amendment to the Department's Contracts Unit. Sincerely, '~ '/ ~ /) .--7(' ,"1) /) -Y .'\.' 'rU<'x /~L.-O1 /'; ,/ I LEROY D. BACA SHERIFF COUNTY OF LOS ANGELES AMENDMENT NUMBER 9 TO AGREEMENT NUMBER 74376 DEBIT-CARD VENDING MACHINE SERVICES This Amendment Number 9 ("Amendment Number 9") is entered into by and between the County of Los Angeles (hereinafter "COUNTY") and Compass Group USA dba Canteen Vending Services, a Delaware Corporation, (hereinafter "CONTRACTOR"), effective as of August 18, 2008, based on the following recital: A. WHEREAS, on February 18, 2003, the COUNTY and CONTRACTOR entered into Agreement Number 74376 (hereinafter the "Agreement") to provide debitcard vending machine services; and B. WHEREAS, the Agreement currently expires on August 17, 2008; and C. WHEREAS, the COUNTY and CONTRACTOR desire to extend the term of this Agreement to avoid interruption of selVices. NOW THEREFORE, in consideration of the foregoing recitals, all of which are incorporated as part of the Agreement, COUNTY and CONTRACTOR hereby further agree as follows: This AGREEMENT is extended for a period of one (1) year, effective August 18, 2008; with a six (6) month option, in any increment. Except as expressly provided in this Amendment Number 9, all other provisions, and conditions of the Agreement will remain the same and in full force and effect. CONTRACTOR represents and warrants that the person executing this Amendment Number 9 for CONTRACTOR is an authorized agent who has actual authority to bind CONTRACTOR to each and every item, condition, and obligation of the Agreement and that all requirements of CONTRACTOR have been fulfilled to provide such actual authority. Page 1 of 2 51 JULY 29, 2008 COUNTY OF LOS ANGELES AMENDMENT NUMBER 9 TO AGREEMENT NUMBER 74376 DEBIT-CARD VENDING MACHINE SERVICES IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number 9 to be executed on its behalf by its duly authorized officers, effective as of August 18, 2008. THE COUNTY OF LOS ANGELES By: ~~,/~h~"c~", ,-;~~~~~£~ ........ air, Board of Supervisors ATTEST: SACHI A HAMAl Executive Officer Los Angeles County Board of Supervisors by ~ oeputy' I hereby certify that pursuant to Section 25 i 03 of the Government Code. de~very of this document has been made, SACH I A. HAMAl Executive Officer Clerk of t ard of Supervisors Signed:~~~ By~~~,;:::===Deputy Printed: Title ~lJtA-edeL ADOPTED APPROVED AS TO FORM: RAYMOND G. FORTNER, JR. County Counsel BOARD OF SUPERVISOR.' CQUNTVQFI"" ..."",. By: ~~~~~ _ a Gross Prj cipal Deputy County Counsel Page 2 of 2 51 JULY 29, 2008 flAWN ~ e R ,5 ~.'" JUl 2 9 2lJOB <'.I·at·. ~CHI A.. exfC\JTWE Mb.!cc ""'"