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P.G. 200-01 Foreword
Date Effective: 01-01-00
As the Police Department approaches a new century, we face fresh and more difficult
challenges every day. The knowledge, skills and abilities of every member of the
Department will be tested as we strive to provide superior police services to all
communities throughout the City of New York. As we progress, we will continue to
raise the standards of performance even higher, to maintain the gains we have recently
achieved, and set new goals and objectives for the future. The development and
publication of this newly revised PATROL GUIDE will provide a strong foundation to
support a more dynamic law enforcement agency with the ability to recognize emerging
crime problems and properly react to them.
The new DEPARTMENT MANUAL will consist of updated and revised copies of the
ORGANIZATION GUIDE, PATROL GUIDE, and ADMINISTRATIVE GUIDE. The publication of the new
Organization Guide and Patrol Guide mark the completion of Phase I. Existing editions
of the Administrative Guide will remain in effect for an interim period, pending
completion of Phase II of this project.
The Department Manual serves as a guide for ALL members of the service. Every member
is expected to be familiar with its contents, and to remain current with all new and
revised procedures. All supervisors are expected to be even more knowledgeable to
facilitate their ability to lead, train, supervise and discipline subordinates. The
Manual does not contain distinct instructions for every situation that may be
encountered in the field. Procedures contained in the Manual provide additional
guidance on the most common practices of the Department, and serve as performance
expectations. Members are expected to perform their duties in accordance with the
legal requirements of their position and the extensive training they have received.
Members are also required to conform their conduct with their oath of office, and to
the mission, values, strategies, objectives, policies, procedures and legal
requirements of the Police Department. All members of the Department will be
accountable for their actions and should maintain the highest professional standards.
Your ability to implement the policy and procedural guidelines provided by the
Department make a very important impact on the lives of all New Yorkers. When we
fulfill our duties with Courtesy, Professionalism and Respect, we strengthen the bonds
between the police and the community. I know I can rely upon your commitment to our
important mission, which must be achieved within the framework of our legal
obligations. The reputation of "New York's Finest" must be earned every day.
POLICE COMMISSIONER

P.G. 200-02 Mission And Values Of The New York City Police Department
Date Effective: 01-01-00
MISSION
The mission of the New York City Police Department is to enhance the quality of life
in New York City by working in partnership with the community to enforce the law,
preserve peace, reduce fear, and maintain order. The Department is committed to
accomplishing its mission to protect the lives and property of all citizens of New
York City by treating every citizen with courtesy, professionalism, and respect, and
to enforce the laws impartially, fighting crime both through deterrence and the
relentless pursuit of criminals.
VALUES
In partnership with the community, we pledge to:
Protect the lives and property of our fellow citizens and impartially enforce the law.
Fight crime, both by preventing it and aggressively pursuing violators of the law.
Maintain a higher standard of integrity than is generally expected of others because
so much is expected of us.
Value human life, respect the dignity of each individual and render our services with
courtesy and civility.

P.G. 200-03 Table Of Contents
Date Effective: 01-01-00
SERIES NO.

SERIES TITLE

200

General Information

202

Duties and Responsibilities

203

General Regulations

204

Uniforms and Equipment

205

Personnel Matters

206

Disciplinary Matters

207

Complaints

208

Arrests

209

Summonses

210

Prisoners

211

Court and Agency Appearances

212

Command Operations

213

Mobilization/Emergency Incidents

214

Quality of Life Matters

215

Juvenile Matters

216

Aided Cases

217

Vehicle Accidents

218

Property - General

219

Department Property

Duties and Responsibilities

P.G. 202-01 Borough Commander
Date Effective: 01-01-00
BOROUGH COMMANDER
1. Utilize an Investigations Unit, Management and Control Section, and borough
adjutant, borough administrator, borough operations commander to administer, assign,
control, coordinate, discipline, evaluate, guide, motivate, supervise, and train, all
borough personnel to efficiently deliver police services and ensure the mission of the
command.
a. Develop plans, establish liaisons and implement strategies in the furtherance of
achieving the mission of the command.
2. Visit Internal Affairs Bureau and Quality Assurance Division for a briefing upon
assignment to command and semi-annually thereafter.
3. Develop plans and strategies for policing large public events.
4. Ensure that borough Operations Unit personnel are familiar with the major
facilities in their respective boroughs.
5. Coordinate training for and implementation of Department mobilization procedures.
6. Assign personnel to direct, control, and regulate vehicular and pedestrian traffic,
in conjunction with the Traffic Control Division.
7. Supervise performance, assignments and excusals of borough personnel in the rank of
captain and above to ensure adequate coverage of duty charts, precincts and units
within command.
a. If insufficient captains for full coverage, give priority to 1500 to 0700 hours.
8. Submit report Friday morning to bureau chief concerned showing proposed working
schedule for Monday through Sunday of following week.
a. Include schedule of Executive Aide.
9. Submit monthly report to bureau chief concerned outlining:
a. Accomplishments of each captain during period
b. Disciplinary action taken
c. Schedule of captains' assignments for ensuing month.
10. Report changes in captains' assignments to bureau chief concerned immediately.
11. Provide formal two (2) day training indoctrination program for newly assigned
precinct/district/police service area commanders, including precinct/district/police
service area conditions, evaluation of personnel, etc.
12. Inspect each subordinate command's "Confidential Performance Profile", annually.
[I.O. 53 s 03] 13. Have duty captains, integrity control officers, patrol supervisors,
and borough inspection teams make supervisory visits to areas where prisoners are
secured/processed such as holding cells, detective holding cells, emergency rooms, and
hospitalized prisoner rooms.

P.G. 202-02 Borough Adjutant
Date Effective: 01-01-00
BOROUGH ADJUTANT
1. Assist in the implementation of borough programs and achievement of overall
mission.
2. Review report of investigation of death or serious injury by accident, violence or
in discharge of duty of any uniformed member of the service, occurring within
jurisdiction.
a. Commanding officer of deceased member will make required investigation if death
occurred outside New York City in one of the residence counties.
3. Command patrol borough when designated.
4. Conduct investigations and perform other duty as directed by patrol borough
commander.
5. Supervise and coordinate activities of administrator, operations commander and
supervisor of patrol.
6. Oversee:
a. All disciplinary matters within patrol borough
b. Court and District Attorney liaisons
c. Efficient use of borough facilities.
7. Participate as member of all borough review panels and boards.
8. Prepare, review, and sign reports and endorsements for borough commander, when
necessary.
9. Monitor, review and analyze overtime with the goal of maximum utilization of
limited resources.
10. Review evaluation process for all personnel, including captains and above.
11. Review Civilian Complaint Review Board and corruption complaint reports.
12. Advise borough commander on all matters that contribute to improved borough
operations and performance.

P.G. 202-03 Borough Operations Commander
Date Effective: 01-01-00
BOROUGH OPERATIONS COMMANDER
1. Oversee field operations conducted within borough jurisdiction, including:
a. Crime strategies for all commands
b. All major details, parades, demonstrations and policing of large scale events
c. Special projects and programs (community policing, civil enforcement, Area Police
Private Security Liaison [A.P.P.L.], etc.)
d. Mobilization training and procedures.
2. Conduct investigations, prepare communications and perform other duty as directed
by the borough commander.
3. Analyze all borough firearms discharge cases.
[Rev 02-02] 4. Coordinate activities and resources of the borough task force, and
borough anti-crime unit.
5. Confer with Pattern Identification Module supervisor daily.
[I.O. 31 s 04] 6. Monitor the activities, and review the effectiveness of, the Street
Narcotics Enforcement Units of subordinate commands.

P.G. 202-04 Borough Administrator
Date Effective: 01-01-00
BOROUGH ADMINISTRATOR
1. Oversee administrative functioning of borough jurisdiction, including:
a. Planning
b. Holiday, random and self-inspection programs
c. Arrest processing
d. Overtime programs
e. Civilian and corruption complaint reduction programs
f. Training programs
g. Evaluation process of all borough personnel, including captains and above
h. Communications process.
2. Prepare and review all reports and endorsements for the borough commander,
including:
a. All communications
b. Line of duty reports
c. Bias reports
d. Firearms discharge reports
e. Applications for off-duty employment
f. Requests for transfer.
3. Study deployment of personnel and recommend redeployment when indicated.
4. Conduct investigations, prepare communications and perform other duty as directed
by the patrol/transit/housing borough commander.
5. Supervise staff and coordinate:
a. Borough administrative, COMPSTAT, Pattern Identification Module, training and
personnel staff
b. Community Affairs and Investigations Units
c. Schedules for captains and above, including leaves and requests for overtime.
6. Represent the borough adjutant as member of all borough review panels and boards
and at other times, as necessary.
7. Act as liaison to Civilian Complaint Review Board, Internal Affairs Bureau, Quality
Assurance Division, and Personnel Orders Section.
8. Coordinate efficient use of borough facilities.

9. Review all statistical reports and submit comments and recommendations to the
borough adjutant.
10. Review administrative functions of precinct, task force and other borough
subunits, in conjunction with the borough Investigations Unit.
a. Submit recommendations to borough commander to improve operations.
11. Study personnel needs and review requests of all precincts/units for personnel,
equipment, programs and other resources.
a. Make recommendations to borough commander.
12. Conduct investigations and perform other duty as directed by the borough
commander.
NOTE: Borough commanders/executive officers and administrator and counterparts
within the Detective Bureau and Organized Crime Control Bureau will visit Internal
Affairs Bureau, Quality Assurance Division and Personnel Orders Section for a briefing
upon assignment to command and semi-annually thereafter.

P.G. 202-05 Patrol Borough School Safety Coordinator (Captain)
Date Effective: 01-01-00
PATROL BOROUGH SCHOOL SAFETY COORDINATOR (CAPTAIN)
1. Ensure information is properly collected and disseminated throughout borough
commands.
2. Maintain a liaison with the Intelligence Division.
3. Develop interagency borough level school safety strategies.
4. Confer with the Patrol Borough Task Force commander and precinct commanders
regarding truancy enforcement.
5. Maintain liaison with Detective Bureau, Organized Crime Control Bureau, Housing
Bureau, and Transit Bureau commanders and Board of Education regarding on-going
operations.
6. Conduct regular meetings with precinct commanding officers, precinct school safety
sergeants and precinct youth officers.
7. Coordinate the use of borough resources to address conditions in and around
schools, when necessary.
8. Establish a quality control and review mechanism in order to evaluate the success
of programs and initiatives.
9. Ensure that accurate and timely statistics on school incidents are maintained.

P.G. 202-06 Patrol Borough Traffic Safety Coordinator
Date Effective: 01-01-00
PATROL BOROUGH TRAFFIC SAFETY COORDINATOR
1. Coordinate the activities of the precinct Traffic Safety Officers.
2. Review precinct Accident Prone Location and Enforcement Ratio Reports.
3. Forward Accident Prone Location and Enforcement Ratio reports to the Patrol
Services Bureau by the tenth (10) day of the month.
4. Maintain a liaison with Department of Transportation regarding engineering concerns
not resolved at the precinct level.
5. Conduct on-site meetings with the precinct Traffic Safety Team and Department of
Transportation representatives to resolve and expedite engineering recommendations.
6. Conduct monthly meetings with the precinct Traffic Safety Officers.
7. Attend weekly Trafficstat meetings.
8. Address conditions reported on TRAFFIC INTELLIGENCE REPORTS (PD178-150) that cannot
be corrected at the precinct level.
9. Monitor the following enforcement programs:
a. Stationary Radar
b. Pedestrian Safety Overtime
c. Aggravated Unlicensed Operator.
10. Maintain borough statistics for motor vehicle accidents, injuries and fatalities,
as well as for summons enforcement.
11. Review construction permits received from the Traffic Management Center and
forward copies to the precinct Traffic Safety Officer.
12. Maintain a liaison with various government agencies, community councils and the
Borough President's Office regarding traffic concerns.
13. Attend community council and other public meetings to promote traffic safety.
14. Attend Traffic Safety Board meetings chaired by the Borough President.
15. Develop and participate in traffic plans for special events, demonstrations and
motorcades.
NOTE: All Patrol Borough Traffic Safety Coordinators MUST become familiar with the
"Procedural Manual for Traffic Safety Officers."

P.G. 202-07 Borough Auxiliary Police Coordinator
Date Effective: 01-01-00
BOROUGH AUXILIARY POLICE COORDINATOR
1. Oversee activities and functions of, and provide support for, command auxiliary
police coordinators.
2. Provide assistance in the assignment of auxiliary police personnel for special
events and details within the borough concerned and outside the borough, if requested
by the Commanding Officer, Auxiliary Police Section.
3. Process in a timely manner, requests received from command auxiliary police
coordinator for:
a. Promotion.
b. Recognition awards.
4. Process the return of shields and identification cards for members leaving or
dropped from the Auxiliary Police Program.
5. Confer daily, at the start of the tour, with the liaison officer at Auxiliary
Police Section to ascertain current program activities and instructions.
a. Submit tours of duty, for the upcoming week, to Auxiliary Police Section.
6. Maintain a list of qualified volunteer Auxiliary Police personnel for use in vice
enforcement operations.
a. Forward monthly enforcement recapitulation to Auxiliary Police Section.
7. Conduct a borough annual awards/graduation ceremony in recognition of volunteer
auxiliary police services.
NOTE: Borough commander selects qualified uniformed member of the service for
assignment as borough police auxiliary coordinator but is not assigned as such until
approved by the Commanding Officer, Auxiliary Police Section. Additionally, the
borough commander selects an alternate to perform the above duties when the borough
auxiliary police coordinator is not working.

P.G. 202-08 Duty Captain
Date Effective: 03-26-04
DUTY CAPTAIN
1. Perform duty, in uniform, in Department auto (marked or unmarked).
a. Be equipped with a Department radio.
2. Supervise all personnel performing duty within borough command.
3. Respond to major radio runs and unusual occurrences.
NOTE: If available, the commanding/executive officer, precinct of occurrence, will
respond and perform prescribed functions. The duty captain will assist the
commanding/executive officer, precinct of occurrence, as requested.
4. Visit precincts, police service areas, and transit districts.
a. Inspect and sign Interrupted Patrol Log of commands visited.
b. Visit command detention cells, holding cells, detective holding cells, emergency
rooms and hospitalized prisoner rooms, and make appropriate Command Log entries to
document such visits.
c. Personally prepare reports on all prisoner escapes.
[I.O. 32 s 04] d. Visit at least one (1) time per tour those Video Interactive
Patrol Enhanced Response (VIPER) units located within the Police Service Areas under
your jurisdiction.
5. Confer with the Traffic Management Center supervisor, when notified by the
Operations Unit of a traffic congestion problem or condition.
a. Evaluate the situation and assign patrol borough and/or other resources as
necessary, to address the condition.
b. Direct the Traffic Management Center supervisor to record conditions in the TMC
Command Log, and on the Daily Significant Incident Report.
6. Submit report at end of each tour and include:
a. Observations and disciplinary action taken
b. Visits to stationhouses, police service areas and transit districts
c. Unusual occurrences
d. Radio backlogs and action taken
e. Radio runs to which responded
f. Recommendations to improve police services.
7. Make a background inquiry, if necessary, through the Internal Affairs Bureau
Command Center during the initial stages of an official investigation involving a
member of the service and prior to suspending, modifying or temporarily removing
firearms from the member concerned in non-disciplinary cases.

NOTE: This conferral is to obtain background information that may assist in the
investigation. All decisions regarding the investigation, as well as any resulting
determination regarding the member's duty status, remain the responsibility of the
commanding officer/duty captain concerned.
The duty captain in each patrol borough, and all duty inspectors MUST carry a
cellular telephone at all times and a Transit Bureau radio, if available.

P.G. 202-09 Commanding Officer
Date Effective: 01-01-00
COMMANDING OFFICER
1. Command a precinct, police service area, transit district or similar unit.
2. Be responsible for:
a. Proper performance of functions designated for command
b. Efficiency and discipline of personnel assigned to command
c. Informing members of command of current directives and orders
d. Serviceability, proper care and use of equipment assigned to command
e. Patrol, administrative and record keeping functions of the command.
3. Review CENTRAL PERSONNEL INDEX BACKGROUND REQUEST (PD449-160) for personnel
assigned to critical positions within the command, upon assignment to a command.
4. Instruct and frequently test the knowledge of members of command regarding their
duties and responsibilities.
5. Investigate and report on police conditions and activities.
6. Respond to major radio runs and unusual occurrences within command, when available,
and perform prescribed functions.
a. Request assistance of the duty captain, if necessary.
7. Make frequent personal inspections of the uniforms, equipment and general
appearance of members of the service at outgoing roll calls and while on patrol.
8. Delegate administrative tasks as follows:
a. Assign ranking officers within command to perform tasks normally reserved
specifically for commanders, e.g., the preparation, signing and forwarding of required
reports, forms and communications, etc.
b. Assign competent members of command to read, analyze and report on, verbally or
in writing, any voluminous communications directed to the commanding officer.
c. Assign ranking officer to inspect command facility daily to ensure security,
cleanliness and orderly condition.
9. Inspect command facility periodically to ensure cleanliness, orderly condition and
that assigned equipment is accounted for and in good condition.
NOTE: The periodic inspection of the command facility will be augmented to include a
check of both female and male restrooms and locker rooms for any structural defects,
that would permit visual access by persons located outside these private areas. If
such a condition is identified, immediate corrective action must be taken.
10. Designate manner in which members of command proceed to assignments, e.g.,
Department auto, public transportation, etc.
11. Review activity of members of command each month.

12. Investigate a report of neglect of duty by subordinates.
13. Assign members proportionately to squads according to the needs of command.
Members having special qualifications are to be assigned to permit greatest use of
abilities.
14. Notify borough command if at least two (2) supervisors are not available to
perform duty on each tour.
a. Notify Transit Bureau Wheel for commands within the Transit Bureau.
15. Assign personnel to specific patrol and staff functions.
16. Assign command police officer to cover traffic posts when traffic conditions
require such assignments.
17. Provide formal orientation program for newly assigned lieutenants, sergeants and
police officers on two (2) consecutive day tours including interviews, introductions,
and various command conditions, problems, boundaries, crime statistics, etc.
18. Maintain record of members who volunteer for specialized units and make
assignments accordingly. Prior to member being permanently assigned to anti-crime
duty, have CENTRAL PERSONNEL INDEX BACKGROUND REQUEST prepared and forwarded as per
distribution on form.
19. Assignment of specialized unit personnel will be based on command crime analysis
trends and patterns, with emphasis on violent street crime and burglaries.
a. Specialized unit personnel may also be utilized as a resource to solve local
priorities such as car thefts and break-ins.
20. Ensure specialized unit personnel are properly supervised, trained and equipped.
21. Closely monitor the performance of uniformed members of the service assigned to
specialized units.
a. Long term assignments are to be carefully reviewed, i.e., uniformed members
assigned to specialized units for a period of five (5) years will be recommended for
career path assignments to either the Organized Crime Control Bureau or Detective
Bureau.
22. Consult with immediate supervisor of member before recommending or granting change
of precinct assignment, etc.
23. Be thoroughly familiar with "Confidential Performance Profile" of subordinate
members.
NOTE: The "Confidential Performance Profile" is an up-to-date and confidential
profile of uniformed members who are "personnel concerns" to assist in the
supervision, training and development needs of such uniformed members. Included in
the profile would be such matters as all past administrative transfers, transfers made
by the borough commander at the request of member's previous commanding officer, sick
record, disciplinary record and all other Central Personnel Index indicators as well
as appropriate command data.
24. Maintain patrol by a supervising officer in a radio equipped Department
automobile.
25. Use a Department auto when on patrol, when presence is required at the scene of an
emergency or when traveling within the city on official business.

26. Make entry in Command Log when reporting on or off-duty. When leaving for patrol,
emergencies, etc., indicate manner of patrol, Department auto number, if applicable,
and whether in uniform or civilian clothes.
27. Perform duty in uniform whenever practical.
28. Maintain as much personal contact as possible with business, civic, fraternal,
religious, political, recreational, charitable, youth and poverty corporation groups,
local radio stations, local newspapers and other groups or media with community
influence and interests to keep abreast of community tensions and trends.
29. Assign competent member to attend scheduled local meetings of the planning board,
school board, poverty corporation, or any other community group, to obtain information
which will be used to facilitate planning of procedures and/or programs to minimize
community tensions and negative trends.
30. Direct that Community Affairs Officer, where appropriate:
a. Maintain a close liaison with the management of facilities within commands where
large events are held
b. Familiarize themselves with security coverage normally in effect and typical
arrangements made for various types of events
c. Encourage management of these facilities to notify the local precinct when a
large event is anticipated so that a determination can be made if police presence will
be required.
31. Utilize resources of command to cope efficiently with existent problems and
accomplish mission of command.
32. Act as the senior problem-solving coordinator for the command.
responsible to:

As such be

a. Identify major crime and quality of life problems affecting the command.
b. Perform an analysis of the identified crime and quality of life problems in order
to separate them into their essential components.
c. Design a response utilizing command, Department and community resources, and
where possible the resources of other agencies.
d. Implement the designed response.
e. Evaluate the effectiveness of the response and modify it, if necessary.
33. Administer command discipline.
34. Direct executive officer to adjudicate command discipline, when appropriate.
35. Consult with supervisor who has initiated command discipline against member of the
service concerning severity of penalty before announcing penalty. Indicate date and
time of consultation on form.
36. Confer with patrol borough adjutant prior to adjudicating third command discipline
for same individual within period of six (6) months to determine if charges and
specifications should be prepared.
37. Cooperate with other units and agencies to accomplish mission of the command.

38. Notify Commanding Officer, Employee Management Division and request removal
proceedings be commenced when member of the service fails to perform assigned duties
in a satisfactory manner.
39. Observe special patrolmen on duty within command and report any misconduct to
Commanding Officer, License Division.
40. Inspect uniform, shield, cap device and identification card of special patrolmen
during March and September.
41. Have minimum of 10% uniformed members of the service qualified as patrolwagon
operators and distributed proportionately to squads.
42. Ensure that all members of command are familiar with nature and function of
command receptionist program.
43. Situate required furniture and clerical equipment for command receptionist near
command entrance.
a. Provide secure location for Receptionist Log and files.
44. Provide transportation, within command, IF NECESSARY, to ensure receptionist's
safety to and from command.
45. Read Performance Evaluations submitted by sergeants carefully and make sergeants
justify the ratings given to officers assigned to their squads.
[I.O. 11 s 02] COMMANDING OFFICER
46. Visit:
a. Civilian Complaint Review Board, Internal Affairs Bureau, and Quality Assurance
Division, for briefing upon assignment to command and semi-annually thereafter.
b. Office of Equal Employment Opportunity for briefing upon assignment to command
and annually thereafter.
47. Designate a supervisor within the command to serve as the alternate in the event
of long term absence of the training sergeant.
48. Designate one (1) uniformed member of the service to function solely as the
precinct's Domestic Violence Prevention Officer.
49. Develop and review precinct School Security Plan, Summer Youth Security Plan and
Safe Corridor Plan and Safe Passage Plan for Transit Bureau commands
50. Ensure that complaints of crimes occurring on the transit system are faxed to the
Transit Bureau Crime Analysis Section and the district of occurrence, and that the
proper Jurisdiction Code 01 is affixed to all reports.
51. Meet, annually, with ranking officers/supervisors within command to discuss their
responsibilities under the New York City Police Department's Equal Employment
Opportunity Policy.
52. Discuss the N.Y.P.D.'s sexual harassment policy with all members of the command,
both uniformed and civilian, or ensure that such discussions are held by designated
supervisor(s).
53. Reiterate to supervisors that they are responsible for creating a professional
work environment for their subordinates.

54. Assess, regularly, the working environment within the command/unit to maintain a
professional atmosphere and rectify those situations, which undermine professional
conduct and achievement.
55. Advise employees that vulgar language, sexually degrading statements or jokes, as
well as the display of photographs or magazines of a sexual nature are offensive,
unwelcome, inappropriate in the work place, and subject to disciplinary action.
56. Encourage all members of the service to report inappropriate conduct.
57. Instruct all members of the command that retaliation against those members of the
service who come forward to report misconduct (corruption, violations of E.E.O.
policies, etc.) is against Department policy and will not be tolerated.
58. Have the command integrity control officer review Department records pertaining to
the assignment of radios.
59. Review the assignments of radios assigned outside of command on a permanent basis
and determine the necessity of its continuance.
60. Make a background inquiry, if necessary, through the Internal Affairs Bureau
Command Center during the initial stages of an official investigation involving a
member of the service and PRIOR to suspending, modifying or placing the member
concerned on restricted duty pending an evaluation of duty status.
NOTE: This conferral is to obtain background information that may assist in the
investigation. All decisions regarding the investigation, as well as any resulting
determination regarding the member's duty status, remain the responsibility of the
commanding officer/duty captain concerned.

P.G. 202-10 Executive Officer
Date Effective: 01-01-00
EXECUTIVE OFFICER
1. Assume command and perform functions of the commanding officer during absence.
a. Sign routine communications and reports, during absence of twenty-four (24) hours
or more.
2. Respond to major radio runs and unusual occurrences within command, when available,
and perform prescribed functions.
a. Request assistance of the duty captain, as necessary.
3. Make entry in Command Log when reporting on or off-duty, when leaving for patrol,
emergencies, etc., indicate manner of patrol, Department auto number, if applicable,
and whether in uniform or civilian clothes.
a. Use Department auto when on patrol, when presence is required at scene of an
emergency or when travelling within city on official business.
4. Supervise performance of administrative functions in the command.
5. Study deployment of resources of command and recommend more effective deployment to
commanding officer, where appropriate.
6. Coordinate all specialized units.
7. Evaluate training, planning and personnel functions and needs of the command and
make recommendations to the commanding officer.
8. Inspect uniforms, equipment, and general appearance of members of the command
frequently.
9. Inspect and sign ACTIVITY LOGS (PD112-145) of patrol sergeants at least once each
month.
10. Supervise the investigation of communications and preparation and forwarding of
written reports.
11. Perform duty under the chart, or as directed by the borough commander and perform
functions of "duty captain" when directed.
12. Perform tours, on "open days," which best meet the day to day needs of the
command.
13. Do not perform the same duty as commanding officer, if both working the same tour.
(One will perform patrol duty and conduct field inspections, etc.).
14. Conduct investigations as directed by commanding officer or other competent
authority.
15. Insure that command is clean, all equipment is accounted for and in good
condition, and personnel are performing a necessary police duty.
16. Represent the commanding officer at community meetings of concern to command when
designated.
17. Perform duty in uniform, when practical.

18. Inspect and sign Interrupted Patrol Log once each tour.
19. Adjudicate command discipline as directed by commanding officer.

P.G. 202-11 Operations Coordinator
Date Effective: 01-01-00
OPERATIONS COORDINATOR
1. Perform duty in uniform as staff officer assisting the commanding officer in
administrative matters.
2. Do not perform patrol duty, or be assigned to desk duty.
3. Review and supervise the maintenance of records and files of command.
[I.O. 46 s 03] 4. Ensure that all members of the service assigned to the command are
working within the correct and authorized chart relative to their assignment.
5. Coordinate all overtime programs within the command.
6. Coordinate the command's safety programs, i.e., OSHA, etc.
7. Supervise the command's staff and ensure that they are in proper uniform and
performing a necessary police function.
8. Supervise the principal administrative associate assigned to the command.
9. Enter in Command Log the time arriving and leaving command and the reason.
10. Perform tours as designated by the commanding officer.
11. Interview civilians and representatives of civic organizations in the absence of
the commanding/executive officer.
12. Represent the commanding officer at civic and fraternal meetings within command,
when designated.
13. Coordinate the human relations program of the command by maintaining close liaison
with the Borough Community Affairs Coordinator and the Commanding Officer, Community
Affairs Division.
14. Review all orders and prepare summaries of pertinent information for presentation
to members of the command at unit training or roll call instruction.
15. Prepare written instructions for sergeants and police officers.
16. Supervise the maintenance of the command library.
17. Supplement instructions of desk officer in the absence of the commanding officer,
to outgoing platoons.
18. Keep sergeants informed of conditions within the command.
19. Relay instructions of commanding officer to members of command.
20. Supervise the civilian cleaners.
21. Supervise the election details.
22. Apportion communications equally among sergeants for investigation.
23. Check POLICE OFFICER'S MONTHLY PERFORMANCE REPORT (PD439-1414).

24. Check property invoice books and property on hand.
25. Make Command Log entry of daily inspection of command for cleanliness, security,
safety hazards, condition of equipment, and the display of offensive material.
26. Supervise semi-annual (during January and July) inspection of command fire
extinguishers.
a. Have inspecting member of the service date and initial the tag attached to the
fire extinguisher.
b.

Make Command Log entry indicating that the inspection was performed.

27. Notify Borough or Bureau Safety Coordinator of hazards which are not readily
corrected by command personnel.
28. Review COMPLAINT REPORTS (PD313-152) and consult with planning officer and Crime
Analysis and Program Planning Section personnel to determine priority locations
relative to crime conditions within command.
29. Recommend redeployment of personnel, if necessary, to commanding officer,
executive officer, lieutenant platoon commander, or desk officer.
30. Notify members of command, through desk officer, of scheduled court and other
agency appearances and other related notifications.
31. Ensure the proper maintenance of the Subpoena Receipt Book.
32. Ascertain that a current list of restaurants willing to accept monthly payments
for meals provided for prisoners is maintained at the desk including time restaurant
is open and cost of meals.
33. Supervise or designate a supervisor to supervise the command's evidence/property
control specialist.
34. Ensure security of lead seals, Narcotic Evidence Envelopes (Misc. 1-71), Property
Clerk Division Security Envelopes, Property Clerk Division Jewelry Security Envelopes
and peddler seals prior to issuance.
35. Establish and maintain liaison with District Attorney's Office concerned to
ascertain the necessity for all regular day off (RDO) court appearances and, where
possible, reschedule such appearance for a date other than the member's RDO.
36. Monitor performance of the command's training sergeant to ensure that all members
are receiving necessary training.

P.G. 202-12 Special Operations Lieutenant
Date Effective: 01-01-00
SPECIAL OPERATIONS LIEUTENANT
1. Perform duty in uniform whenever practical.
2. Sign in the Command Log at the beginning and at the conclusion of the tour.
3. Perform tours as approved by the commanding officer, choosing tours that will
maximize supervision of subordinate personnel.
4. Make Command Log entry when leaving or returning to the command.
5. Monitor field performance of subordinate personnel and personally observe command
conditions.
6. Coordinate the crime prevention and warrant enforcement programs of command.
7. Supervise and coordinate command's specialized personnel, including School Safety
Sergeant, Anti-Crime Teams, SNEU, Community Policing Unit, Warrant Officers, Crime
Prevention, Traffic Safety Officer, Youth Officer Auxiliary Police Coordinator, and
Peddler Enforcement personnel.
8. Inspect records and logs of subordinate units and personnel.
a. Inspect and sign Community Policing Unit beat books monthly.
9. Inspect and sign ACTIVITY LOGS (PD112-145) of Anti-Crime, School Safety, SNEU, CPU
and, where applicable, Peddler Enforcement Sergeants each month.
10. Review and approve schedules for subordinate personnel on a weekly basis.
11. Act as the problem solving coordinator for the command, in conjunction with, and
at the direction of the commanding officer.
a. Be responsible for assisting the commanding officer to:
(1) Identify major crime and quality of life problems affecting the command.
(2) Perform an analysis of the identified crime and quality of life problems in
order to separate them into their essential components.
(3) Design a response utilizing command, Department and community resources, and
where possible the resources of other agencies.
(4) Implement the designed response.
(5) Evaluate the effectiveness of the response and modify it, if necessary.
12. Attend Community Council, Community Board, and similar meetings, at the direction
of the commanding officer.
a. Be cognizant of community crime trends and quality of life conditions, allocating
resources to address these concerns.
13. Maintain contact with community associations and civic groups to foster positive
community relations and mutual involvement in addressing crime and quality of life
conditions.

14. Attend public meetings where subordinate members are addressing groups to observe
and supervise performance.
15. Prepare annual evaluations for subordinate supervisors under direct control.
16. Maintain contact with principals of local schools.
a. Ensure that school safety sergeant, youth officer and community patrol officers
are maintaining contact with these institutions.
17. Be knowledgeable in current orders and procedures.
a. Instruct and test subordinate personnel in these matters.
18. Confer regularly with platoon commanders regarding conditions within command.
a. Encourage exchange of information between specialized units and platoons.
19. Be responsible for the Field Training Program of probationary police officers
assigned to the precinct Community Policing Unit.
20. Confer regularly with the command's detective squad commander to share
information.
a. Encourage exchange of information between the detective squad and specialized
units.
21. Supervise and coordinate the activities of the command's Auxiliary Police Program
through the Auxiliary Police Coordinator.
22. Ensure that the Auxiliary Police Coordinator actively recruits new members,
conducts required training courses, and properly equips Auxiliary Police personnel.
23. Integrate the auxiliary police functions into the command's problem solving
objectives, e.g., crime prevention, community affairs, community policing, youth
planning, etc.
24. Keep commanding officer apprised of all Auxiliary Police activities.

P.G. 202-13 Lieutenant - Platoon Commander
Date Effective: 05-30-02
LIEUTENANT - PLATOON COMMANDER
1. Be responsible for all command operations during the tour performed.
a. Perform duties of desk officer as outlined in P.G. 202-14, "Desk Officer," if
assigned to a Patrol Services Bureau precinct.
NOTE: At the discretion of the precinct commanding officer, lieutenant platoon
commanders may perform field duties as specified in step 25 below, provided that two
(2) or more sergeants are assigned to duty with that platoon, one of whom has been
designated as patrol supervisor.
b. The lieutenant platoon commander will not ordinarily perform the duties of the
patrol supervisor, and will remain responsible for ALL duties listed in this
procedure.
c. Identify conditions to be addressed by members working the platoon on a
continuing basis.
d. Allocate, based upon conferral with special operations lieutenant, all resources
available for the platoon including, community policing, anti-crime, street narcotics
enforcement unit(s) and peddler enforcement personnel.
NOTE: When a lieutenant platoon commander is performing the duties of the desk
officer in a Patrol Services Bureau precinct, he/she will remain at the desk area of
the command facility. However, in the event of an emergency situation occurring in
the field, the lieutenant platoon commander may respond to the scene, e.g.,
mobilizations, homicides, firearms discharges by uniformed members of the service. A
Command Log entry will be made indicating the time of departure, the location, and the
details of the event requiring the lieutenant platoon commander's presence.
Lieutenant platoon commanders will remain on the scene only as long as their presence
is required, upon which time they will return to the command and resume the duties of
the desk officer. In the lieutenant platoon commander's absence, a supervisory officer
will assume the responsibilities of the desk officer.
2. Sign Command Log at beginning and end of tour.
3. Perform duty in uniform.
4. Review actions of patrol supervisors to ensure compliance with Department policies
and procedures.
5. Participate as a member of the precinct management team.
6. Advise and confer with commanding/executive officers, operations coordinator,
special operations lieutenant, integrity control officer, squad commander and RAM
commander, if appropriate, on matters of importance, unusual arrests or occurrences,
personnel and integrity concerns, and other conditions requiring their attention.
7. Confer with integrity control officer regarding personnel, civilian complaints,
sick records, overtime concerns and integrity issues.
8. Confer frequently with the special operations lieutenant regarding command crimes
and conditions.
9. Confer with lieutenant platoon commander or patrol supervisor from previous tour,
at start of tour.

10. Confer with lieutenant platoon commanders of adjacent precincts, police service
areas and transit districts to coordinate crime strategies.
11. Ensure radio transmissions affecting the command are monitored at all times.
12. Cause necessary changes or adjustments in roll call at beginning of tour.
a. Schedule meals for supervisors assigned to platoon so that a supervisor is on
duty at all times.
b. Grant tour changes and excusals for members of platoon when appropriate.
13. Supervise roll call.
a. Personally inspect the outgoing platoon to ensure the personal appearance of
members meets Department standards.
b. Instruct and question members relative to command conditions.
c. Ensure members are familiar with integrity concerns.
14. Ensure all personnel of the platoon are properly supervised and performing duty in
a satisfactory manner.
a. Evaluate effectiveness of assignments.
b. Review POLICE OFFICER'S MONTHLY PERFORMANCE REPORTS (PD439-1414) and confer with
squad sergeants as necessary.
c. Conduct interviews personally with personnel assigned to the platoon performing
in an unsatisfactory manner.
d. Conduct all return from sick interviews for members of the platoon.
e. Review disciplinary records (CCRB, CPI) of all members assigned to platoon.
f. Assume responsibility for Early Intervention Monitoring for members of platoon.
15. Prepare annual evaluations of subordinate platoon supervisors.
16. Inspect the command facility each tour and record results in the Command Log.
17. Be responsible for proper entries of complaint information in the On Line
Complaint System for the tour.
18. Evaluate training needs and confer with training sergeant as required.
a. Recommend members of the platoon receive specific training required for complete
tour operations, i.e., fingerprint training, scooter qualification, etc.
19. Designate a supervisor to conduct "platoon briefing."
NOTE: The "platoon briefing" should include information compiled by the training
sergeant, i.e., Police Commissioner's messages, bulletins, and addresses by commanding
officers, executive officers, integrity control officers, etc. The "platoon briefing"
will include incident critiques by lieutenant platoon commanders and patrol
supervisors, and regular updates regarding crime patterns, crime trends, wanted
persons and discussions of precinct conditions and tactics for addressing these
conditions.

20. Investigate communications and perform assigned self-inspections, as directed by
commanding officer.
a. Ensure sergeants properly and accurately complete self-inspections,
communications, and reports.
21. Inspect ACTIVITY LOG (PD112-145) of patrol supervisors daily.
22. Maintain ACTIVITY LOG.
23. FIRST PLATOON - Review reports and forms prepared for the previous twenty-four
(24) hours.
24. SECOND PLATOON - Be responsible for maintenance and weekly inspection of
Department vehicles.
25. Perform the following duties when assigned as a lieutenant platoon commander in a
command other than a Patrol Services Bureau precinct:
a. Perform duty in civilian clothes when directing plainclothes units or making
discreet observations with the integrity control officer, when directed by commanding
officer or other competent authority.
b. Divide one's time and movement during tour between the field and command
facility, as needs dictate.
c. Sign Command Log and notify Communications Section when leaving to and returning
from patrol.
d. Ensure radio transmissions affecting the command are monitored at all times.
e. Respond to radio runs unannounced to observe performance of sergeants and police
officers.
f. Evaluate driving habits and abilities of members of the platoon and take
corrective action as necessary.
g. Respond to and direct police activities at serious crimes and emergencies.
h. Ensure all arrests are processed expeditiously and under proper supervision.
i. Perform tour as designated by commanding officer.

P.G. 202-14 Desk Officer
Date Effective: 11-08-02
DESK OFFICER
1. Sign name and time in Command Log when assuming duties of desk officer and at end
of tour.
2. Perform duty in uniform.
3. Be responsible for all police operations within command during tour.
4. Visit all areas of the command facility at least once each tour.
a. Personally check both female and male restrooms and locker rooms for any
structural defects that would permit visual access by persons located outside these
private areas, and take immediate corrective action to rectify any such condition,
when circumstances dictate.
b. Inspect command for display of any offensive material.
5. Sign out in Command Log when leaving desk area for any reason, e.g., personal
necessity, meal, inspection of command facility, and sign in upon return.
NOTE: When there is more than one patrol supervisor working on patrol, one will
relieve the desk officer for meal. Meal relief is not considered an emergency. Police
officers will not be assigned to desk duty.
6. Supervise arrest processing.
a. Periodically inspect the arrest processing area and ascertain number of prisoners
on hand and length of time in command.
b. Reassign personnel as necessary.
7. Question arresting officers regarding circumstances of arrest (i.e., details of
occurrence, use of force, evidence recovered, determination of charge, etc.)
8. Inspect the property locker and all areas within command where invoiced property is
being held at the commencement of each tour.
a. Utilize the PROPERTY INDEX (PD542-103) to determine what property has been
invoiced and compare the property against the corresponding PROPERTY CLERK'S INVOICES
(PD521-141).
b. Inspect seals on all plastic and jewelry security envelopes present for tampering
and conduct immediate investigation if seal is violated.
c. Inspect seals on all peddler property bags and compare their serial numbers with
those serial numbers entered into the Command Log by the ranking officer who
supervised the respective seizures.
d. Enter results of inspection of invoiced property and seals in Command Log and
safeguard key and invoiced property during tour.
9. Certify to accuracy and completeness of entries in Command Log concerning vouchered
property.

10. Make required roll call adjustments prior to posting platoon; after platoon is
posted, record post changes, as they occur, in Command Log and on front of ROLL CALL
(PD406-144).
a. Finalize roll call as per ARCS procedures.
11. Conduct roll call and, in the absence of a lieutenant platoon commander, inspect
uniforms and equipment of members of outgoing platoon, question member's knowledge of
command conditions, and ensure familiarity with integrity concerns.
12. Notify patrol supervisor of reassignment of members returning from court or other
details.
13. Maintain Command Log.
14. Interview visitors entering command.
15. Monitor FINEST for messages affecting command or members of command.
16. Supervise performance of:
a. Command clerk
b. Telephone switchboard operator
c. Attendant
d. Patrolwagon operator
17. DO NOT assign attendant any duty requiring them to leave cell block while
prisoners are lodged therein.
18. Supervise entries made on PRISONER ROSTER (PD244-145).
19. Examine and sign forms and reports as required.
20. Process summonses issued during previous twenty-four hour period when performing
duty with first platoon.
21. Supervise issuance of summons books.
22. Process application for bail and personal recognizance.
23. Verify return roll call.
a. Supervise platoon sign-out at end of tour.
24. Enter in Interrupted Patrol Log identity of all members of platoon entering
command for any reason.
25. Certify entries in TELEPHONE DISPATCH LOG (PD112-143) by signing the LOG after 4th
hour and at end of tour.
26. Record hourly rings for all uniformed members performing duty between 0200 and
0700 hours.
27. Maintain Telephone Record.
28. Operate and monitor base radio.
29. Arrange meals and reliefs for personnel assigned to duty in command facility.

30. Ascertain that supervisor conducts investigation when a member of the service is
injured and/or Department property is damaged and submit required reports in
connection therewith.
31. Make required notifications to members of the service assigned to or residing
within command.
32. Supervise distribution of paychecks and make appropriate Command Log entries.
33. Notify commanding officer of important matters, i.e., unusual arrest or
occurrences and important messages or conditions requiring personal attention.
34. Promptly notify borough intelligence team of major incidents i.e., homicides;
assaults involving shootings, stabbings or slashings; home invasions; crime resulting
in serious injury to members of the service, significant seizure of contraband, drugs,
money, or fireworks; burglary, robbery, firearms, shooting, or pattern crime arrests;
gang incidents; hidden compartments (traps) in specific vehicles and any other special
circumstances deemed appropriate by the commanding officer, borough intelligence team
and/or precinct/PSA/transit district commanding officer.
a. Contact First Platoon Response Team between 0100 and 0800 hours.
35. Confer with commanding officer, executive officer, and operations coordinator
concerning any trends observed or other matters of importance.
36. Safeguard and distribute portable radios giving priority to nature of member's
assignment.
37. Check on repair, availability and distribution of field equipment, i.e., portable
radios and emergency equipment and make entries in pertinent records.
38. Examine reports and forms prepared during previous twenty-four (24) hours and
process as required when performing duty with the First Platoon.
39. Forward reports or forms to Departmental units or other commands.
40. Ensure that the United States flag is displayed properly between sunrise and
sunset on each day.
41. DO NOT permit unauthorized person behind desk except the following persons when
performing their official duties:
a. Members of the service
b. Judicial Officers
c. M.E or assistant
d. Corporation Counsel or assistant
e. Comptroller or assistant
f. District Attorney or assistant
42. Accept service of civil process for member of command and notify member concerned,
when principal administrative associate not performing duty.
43. Assign qualified member to operate patrolwagon when civilian operator is not
available. If neither is available in command, request patrol borough command to
assign operator.

44. DO NOT assign patrolwagon operator any duty outside stationhouse without prior
approval of borough court section concerned. (Assignments from borough court section
concerned have priority over precinct assignments).
45. Verify arrival and departure of command receptionist by signing Personnel Schedule
and Time Sheet.
46. Forward command receptionist program reports as required.
47. Supervise subordinate members of command.
48. Lieutenant platoon commanders serving as desk officers will evaluate effectiveness
of command patrol assignments.
49. DO NOT deploy SNEU/Anti-Crime/Peddler Enforcement personnel unless a SNEU/AntiCrime/Peddler Enforcement supervisor is assigned directly and totally to their
supervision.
50. Ensure that meals assigned to supervising officers performing duty are scheduled
so that a supervisor is on patrol at all times.
51. Notify telephone switchboard operator of all post changes.
52. Report defective gas pumping equipment to Fleet Services Division, Fuel Control.
53. Promptly post any messages which modify the "Uniform of the Day."
54. Prepare DAILY VEHICLE ASSIGNMENT SHEET (PD120-141) on each tour. Maintain SHEETS
for the current month on a clipboard behind the desk.
a. Verify DAILY VEHICLE ASSIGNMENT SHEET when performing duty with the first
platoon.
b. Have completed SHEETS filed after each month.
55. Prepare PRECINCT CONSOLIDATED TOUR REPORT (PD120-140) on every tour and attach to
the desk copy of the ROLL CALL.
56. Inspect all areas containing Department computer systems at least once each tour
and ensure that all systems are being used within Department guidelines and are not
damaged in any way.

P.G. 202-15 Command Integrity Control Officer
Date Effective: 04-25-03
COMMAND INTEGRITY CONTROL OFFICER
1. Perform NO DUTIES other than integrity control.
2. Perform duty regularly in one command.
3. Develop and maintain:
a. An Integrity Control Program suitable and responsive to command conditions and
b. A comprehensive overtime control plan which includes an audit and review process.
4. Make recommendations to commanding officer concerning integrity control.
5. Observe command conditions and visit corruption prone locations frequently, at
irregular hours. Keep commanding officer advised of conditions and possible
corruption hazards.
6. Visit command holding cells, detective holding cells, emergency rooms and
hospitalized prisoner rooms.
7. Assist commanding officer in developing sources of information regarding integrity
and corruption by maintaining rapport with members of the service (uniformed and
civilian) and private citizens.
8. Instruct uniformed members of the service, during roll call training, on the proper
methods of identifying, reporting and combating corruption.
9. Provide advice to commanding officers/unit commanders concerning appropriate
penalties for violations of Department regulations.
10. Conduct investigations and submit reports in response to official communications
received from the Internal Affairs Bureau and patrol borough investigations units when
so assigned by commanding officer.
11. Compile, maintain and update "Confidential Performance Profile" of subordinate
members. Verify the "Profile" annually with the Central Personnel Index of the
Personnel Bureau, and forward all necessary "Profile" information to member's
commanding officer when member is transferred.
12. Confer with all sergeants upon their assignment to the command and annually
thereafter, apprising them of those members of the command who have significant
negative information in their "Confidential Performance Profile."
13. Conduct CPI check when new members are assigned to command.
14. Inspect time cards, overtime records, property records, minor violations log,
vending machine ledgers, etc.
15. Maintain records concerning the Integrity Control Program including a "Integrity
Monitoring File" (see A.G. 322-33).
16. Review records relating to court appearances resulting in overtime.
17. Inspect and sign ACTIVITY LOG (PD112-145) of sergeants.

18. Inform local businessmen of Departmental policy and provisions of the Penal Law,
concerning corruption and gratuities.
19. Develop liaison with Internal Affairs Bureau and patrol borough investigations
units to exchange information for self initiated anticorruption programs.
20. Notify patrol borough investigations unit concerned regarding self initiated
cases.
21. Verify Identification Section's printout of Criminal History Record Inquiries
(name checks).
22. Delegate the annual issuance of Private Vehicle Plate Permits (Misc. 23N) to a
responsible supervisor.
a. Have designated supervisor maintain a record of the issuance and return of
parking permits in Department record book captioned as follows:
PERMIT
NO.

DATE
ISSUED

NAME OF
MEMBER

VEHICLE
MAKE
PLATE#

DATE
RETURNED

REMARKS

23. Check equipment and supplies regarding misuse or misappropriation.
[I.O. 35 s 04] 24. Ascertain that computer integrity is maintained including all
official Department digital/analog recorded media (e.g. video tapes, digital computer
files or digital/analog recording).
25. Conduct investigations when member of the service in the military fails to provide
appropriate military contract and drill schedule to precinct timekeepers.
26. Physically inspect all Department radios assigned to command monthly to ensure
accountability.
27. Identify all radios assigned outside of command on a permanent basis and confer
with the commanding officer regarding the necessity for its continuance.
28. Debrief prisoners concerning corruption/serious misconduct, when possible.
29. Ensure accuracy of the license plates recorded on CERTIFICATION OF PARKING
SUMMONSES SERVED (PD160-146) by performing random checks of summonses in accordance
with established command self-inspection procedures.
30. Become well versed in the use of the computerized Accident System Index and its
"AAMZ/AQIA screens".
31. Utilize the aforementioned "screens" to regularly scan Police Accident Reports
(MV104AN) for the following corruption indicators:
a. An inordinate amount of Police Accident Reports (PAR's) submitted by the same
UMOS.
b. Discrepancies between the dates and times of submitted PAR's and those of UMOS
scheduled tours.
c. Any PAR submitted by a command clerk and
d. Any PAR submitted by a UMOS assigned to an outside command, i.e. task force,
bordering precinct, etc.

32. Conduct investigation when warranted and contact Fraudulent Accident Investigation
Squad for assistance, if necessary, at [(718) 822-5280 (Bronx/Manhattan)] and [(718)
875-6287 (Brooklyn/Queens/Staten Island)].
NOTE: Borough Investigations Units and the Borough Training Coordinator will conduct
random inspections of unit training to ensure all members are receiving required
training.

P.G. 202-16 Principal Administrative Associate
Date Effective: 01-01-00
PRINCIPAL ADMINISTRATIVE ASSOCIATE
1. Acts as principal assistant in precinct/police service area/transit district to
operations coordinator.
2. Responsible for direct line supervision and training of both uniformed and civilian
members of the service assigned to clerical, administrative, and custodial staff,
including roll call, payroll/time records, clerical, crime analysis and
communications.
3. Assists in providing staff supervision of SP9, telephone switchboard, command clerk
positions and all non-clerical civilian personnel.
a. Inform and train personnel regarding changes in position functions.
b. Consult with desk officer and training officer regarding training needs.
c. Request civilian personnel be included in precinct/police service area/transit
district level training, when appropriate.
4. Monitors attendance and punctuality of members of the service under his/her
supervision.
5. Responsible for scheduling adequate coverage of positions under his/her
supervision.
6. Develops and/or assists in developing procedures and methods, records and
operational controls.
7. Communicates new and/or modified policy methods and procedures to staff and
evaluates results.
8. Prepares routine, complex, and confidential communications, including selfinspection reports.
9. Prepares performance evaluations for designated staff members using "Tasks and
Standards Guide."
10. Attends supervisory staff meetings and conducts meetings with subordinate staff.
11. Have a Command Log entry made of the time arriving and leaving the precinct
stationhouse, police service area, or transit district, and the reason.
12. Performs other assignments as directed by commanding officer and/or operations
coordinator.
13. Prepare self-inspection of command's military leave records, as required.
14. Notify the operations coordinator and integrity control officer if member's
current military contract and current drill schedule are not provided by the member
concerned.
NOTE: In commands where there is no principal administrative associate assigned, the
commanding officer concerned will designate a member of the service to perform the
above functions.

P.G. 202-17 Patrol Supervisor
Date Effective: 01-01-00
PATROL SUPERVISOR
1. Supervise all police field operations within command during tour of duty.
2. Immediately respond to and direct activities at radio runs involving any weapons
(firearms, knives, etc.), serious crimes, burglaries and emergencies.
a. Make appropriate ACTIVITY LOG (PD112-145) entries.
(1) Communications Section will immediately dispatch a patrol supervisor from an
adjoining command if patrol supervisor, command of occurrence, is not available.
3. Conduct roll call, if directed by lieutenant platoon commander or desk officer.
4. Confer with commanding officer, executive officer, operations coordinator,
lieutenant platoon commander and desk officer concerning trends observed or other
matters of mutual interest and importance.
5. Conduct investigation and submit reports on injuries to members of the service
(uniformed and civilian) or damage to Department property.
6. Visit various locations within command at different times during the first platoon
to ascertain that uniformed members of the service are performing duty at all times.
7. Conduct investigations and submit reports as required.
8. Maintain ACTIVITY LOG and make entries listing times, names and assignment of
police officers visited.
9. Be cognizant of crimes and other conditions within command and instruct police
officers concerning activities that affect their sector/posts.
10. Patrol command in uniform equipped with portable radio, as directed.
11. Supervise inspection of Department vehicles assigned to members of platoon.
12. Visit police officers assigned to foot and radio motor patrol frequently and at
irregular intervals during tour and indicate visit by signing ACTIVITY LOG of each
member.
13. Visit uniformed members of the service assigned to hospital and special posts at
least once each tour.
14. Ensure that radio messages directed to member assigned to sector/post are
acknowledged.
15. Direct RMP units to resume patrol when services are no longer required.
16. Report derelictions of duty to commanding officer.
17. Keep lieutenant platoon commander or desk officer notified of current matters of
importance.
18. Notify switchboard operator of location where meal will be taken and relieve
lieutenant platoon commander or desk officer for meal, when designated.

19. Direct uniformed members assigned to scooter duty to report to lieutenant platoon
commander or desk officer for reassignment when weather/road conditions make scooter
operation dangerous.
20. Review POLICE OFFICER'S MONTHLY PERFORMANCE REPORTS (PD439-1414) of police
officers, make required entries and deliver to commanding officer within seven (7)
days following month for which submitted.
21. Sign return ROLL CALL(PD406-144) after completion of tour.
22. Supervise member's performance of duty, test knowledge of command conditions and
closely evaluate member's activity.
23. Submit to commanding officer, in writing, recommendations for special assignment,
detective designation, or change in assignment for members under supervision.
24. Evaluate driving habits and abilities of members of the platoon and take
corrective action as necessary.

P.G. 202-18 Supervisor Of Anti-Crime Patrol
Date Effective: 01-01-00
SUPERVISOR, ANTI-CRIME PATROL
1. Confer with commanding officer, special operations lieutenant, crime analysis
officer and uniformed supervisors on patrol to identify locations of high crime within
the command.
2. Examine COMPLAINT REPORTS (PD313-152) and ON LINE BOOKING SYSTEM ARREST WORKSHEETS
(PD244-159) to establish times and locations of violent street crimes and burglaries.
3. Inspect members daily for proper equipment and ensure that each member is equipped
with a nylon windbreaker jacket conforming to the specifications of P.G. 204-04,
"Optional Uniform Items," and pepper spray.
a. Uniformed members of the service assigned to the Transit Bureau performing subway
anti-crime duty will wear, in lieu of the nylon windbreaker jacket, a blue mesh vest
with the words "POLICE" on the front and rear.
4. Inspect Department autos daily for necessary equipment, including portable red
light.
5. Ensure that members are properly trained regarding duties as described in current
Department directives.
6. Supervise member's performance, be cognizant of location of anti-crime members, and
be able to contact personnel at all times.
7. Apprise patrol sergeants of anti-crime activity locations for information of
uniformed members on patrol.
8. Ensure that anti-crime personnel do not conduct decoy operations without prior
approval of the bureau chief concerned.
9. Notify platoon commander and special operations lieutenant of all incidents of
importance that occur during tour.

P.G. 202-19 Training Sergeant
Date Effective: 01-01-00
TRAINING SERGEANT
1. Perform duty, in uniform, as the command's primary training instructor and
coordinator of field training.
2. Perform tours of duty at the direction of the commanding officer, as necessary.
3. MUST dedicate a minimum of four (4) hours and thirty (30) minutes of each tour to
patrol related functions, e.g., meal relief for desk officer and/or patrol supervisor,
investigating communications, etc.
4. Conduct training sessions for the three (3) platoons as follows:
a. 1st and 2nd Platoons - 0720 to 0745 hours
b. 3rd Platoon - 1515 to 1535 hours.
5. Schedule and conduct training sessions for all uniformed and, when appropriate,
civilian members of the command not assigned to a steady platoon (i.e., Community
Policing Unit, Anti-Crime, Street Narcotics Enforcement Unit and civilians).
a. Training sessions will be conducted twice weekly for forty-five (45) to sixty
(60) minutes duration.
6. Maintain and sign the Training Attendance Log daily.
7. Have tours adjusted, where applicable, by the commanding officer to ensure that all
police officers working tours outside the training sergeant's normal tour will receive
training.
8. Attend Police Academy training seminars and conduct training in topics selected by
the Department's Training Advisory Committee.
a. Research and prepare lesson outlines in accordance with schedules promulgated by
the Borough Training Coordinator.
9. Confer frequently with commanding officer to identify training needs.
10. Implement training directives of commanding officer.
11. Keep abreast of occurrences within the command and conditions to aid commanding
officer in identifying problems which may be solved by command level instruction.
12. Maintain attendance records at training sessions and other Department training
programs.
a. Coordinate the attendance by members of the command at all Department training
programs.
13. Monitor and review attendance records to ensure that all members of the command,
both uniformed and civilian, when appropriate, are trained within each training cycle
and that training is conducted each day as required.
NOTE: Appropriate investigation unit and the Borough Training Coordinator will
conduct random inspections of unit training to ensure all members are receiving
required training.

14. Ensure that lesson plans and training materials are available and accessible to
the alternate trainer when not scheduled or unavailable to conduct training.
15. Prepare roll call training messages.
16. Prepare and maintain bulletin board training within the command.
a. Supervise maintenance of other command bulletin boards/pin maps.
17. Measure effectiveness of training efforts on members of command.
18. Attend community meetings when designated to do so by commanding officer.
19. Give advance notice of future training topics to increase interest.
20. Maintain command library.
21. Keep abreast of current orders (i.e., Interim/Operations Orders, FINEST messages,
etc.).
a. Include pertinent material during training sessions.
22. Distribute Patrol Guide Revision Notices and other Department directives as
required.
23. Confer with principal administrative associate or designee to determine civilian
training needs.
NOTE: The Police Academy will develop and supply training sergeants with training
curriculums and materials in coordination with the Office of the Chief of Department.

P.G. 202-20 Precinct School Safety Sergeant
Date Effective: 01-01-00
PRECINCT SCHOOL SAFETY SERGEANT
1. Assist precinct commanding officer in developing and implementing the precinct
school safety plan.
2. Coordinate precinct resources to address developing school-related conditions.
3. Perform an operational tour of duty, ensuring that hours are consistent with school
hours of operation, particularly dismissal times.
4. Maintain ongoing liaison with principals and school staff.
5. Coordinate the evaluation and supervision of school safety agents.
6. Assist with training of school safety personnel.
7. Coordinate activities with precinct youth officer.
8. Evaluate and coordinate "Safe Passage" and "Safe Corridor" Programs.
9. Act as conduit to Department for school safety agents' requests for resources.
10. Visit schools and track statistics on violence in schools by conferring with
school principals and school safety agents.
11. Establish liaison and coordinate precinct efforts with the borough truancy task
force.
12. Liaison with the precinct domestic violence prevention officer on cases involving
child abuse.
13. Respond to incidents where a school safety agent is a victim of an offense while
performing duty.
14. Keep special operations lieutenant apprised of activities in and around school
facilities.

P.G. 202-21 Police Officer
Date Effective: 01-01-00
POLICE OFFICER
1. Perform duty in uniform as indicated on roll call or as directed by competent
authority.
2. Proceed to post, sector or assignment as directed by supervisor.
3. Comply with meal and post relieving points as directed by commanding officer.
4. Report to desk officer when entering or leaving stationhouse/police service
area/transit district during tour of duty indicating reason for presence therein.
5. Be aware of, and inspect, post or sector for conditions requiring police attention.
6. Report immediately to the patrol supervisor and the platoon commander any unusual
crime, occurrence or condition.
7. Report conditions not requiring immediate attention to the command clerk.
8. Render all necessary police service in assigned area and as otherwise directed.
9. Familiarize self with the everyday routine of people residing, doing business or
frequenting post or sector.
10. Investigate suspicious conditions and circumstances on the post.
11. Give attention to crime hazards.
12. Signal the command each hour, if not equipped with radio.
a. All uniformed members will ring between 0200 and 0700 hours direct to the desk
officer.
b. When assigned to school or church crossing, signal before and after crossing.
c. Do not signal when assigned to a traffic post.
d. Uniformed members assigned to the Transit Bureau will signal the command when
arriving and leaving assigned post, going on and coming off meal, and as indicated on
the roll call.
13. When dispatched to an assignment by the telephone switchboard operator, keep the
telephone switchboard operator informed of police services rendered.
14. Report police services rendered in another command to desk officer of that
command.
15. Submit POLICE OFFICER'S MONTHLY PERFORMANCE REPORT (PD439-1414) to the designated
sergeant by third day of month for previous month.
a. Submit REPORT prior to leave, or if not possible, without delay upon return to
duty if scheduled for vacation or other leave.
16. Call the desk officer when detained at court or elsewhere and unable to return to
command to sign the Return Roll Call at end of tour.
17. Maintain ACTIVITY LOG (PD112-145).

18. Preserve completed ACTIVITY LOGS and produce them as required by competent
authority.
19. Monitor portable radio.
20. Do not leave post/sector until meal actually commences and be back on post when
meal is over. (Travel time is not authorized).

P.G. 202-22 Radio Motor Patrol Operator
Date Effective: 01-01-00
RADIO MOTOR PATROL OPERATOR
[I.O. 37 s 04] 1. Wear Seat Belts
a. Wear three-point seatbelts, when provided.
b. Wear two-point safety belts (lap belts) if three-point safety belts are not
provided.
NOTE: There is an increased risk of significant injury to members of the service who
do not wear safety belts. There is no question that wearing a safety belt when
involved in a motor vehicle accident reduces the extent and severity of injuries and
saves lives. Therefore, the wearing of safety belts is required for all individuals
operating or riding in a Department vehicle (marked or unmarked) or a private vehicle
authorized for Department use. Safety belts may be removed ONLY when a member of the
service is involved in what appears to be a dangerous tactical situation and the
wearing of the safety belt may impair the member's ability to take police action.
2. Exchange assignments every four (4) hours with the recorder of the radio motor
patrol car.
3. Operate car for the entire tour when assigned as driver of ranking officer.
a. Monitor radio messages directed to assigned area when supervisor is out of car.
4. Permit only uniformed members of the service performing related police duty to
enter or ride in a radio motor patrol car on patrol.
5. Respond to messages of serious police emergency within five (5) blocks of location
even if messages are directed to another car, regardless of sector, precinct and
borough boundaries.
6. Do not carry electric blasting caps in vehicles or transmit within 150 feet of any
electric blasting operation.
7. Monitor radio when recorder is assigned to a school or church crossing.
a. Pick up recorder and respond to assignment when directed by radio dispatcher.
8. Leave radio on and have the car ready for instant use when car is being cleaned or
supplied with fuel.
a. Do not put car out of service if fuel is to be obtained in assigned command.
9. Avoid remaining in areas where radio reception is poor.
10. Proceed to an emergency scene with due caution. (Do not use the siren
unnecessarily; approach the scene of a reported crime quietly).
11. Take RMP car out of assigned sector when:
a. Directed by competent authority, or
b. Answering an emergency call, or
c. Servicing, repairing or cleaning required, with permission of desk officer.

12. Constantly patrol assigned sector.
13. Do not unnecessarily leave the car unattended.
a. REMOVE keys and LOCK car when answering call.
b. DO NOT LEAVE PORTABLE RADIO IN CAR.
14. Position car at scene of an emergency to avoid obstructing, or being blocked by,
emergency apparatus.
15. Sign return roll call at end of tour.
16. Perform the duties of recorder when none is assigned.
17. Inspect the car when reporting for duty (see P.G. 219-01, "Inspection Of
Department Vehicles Each Tour By Operator").
18. Make ACTIVITY LOG (PD112-145) entry of findings, odometer reading and amount of
gasoline in the tank as registered by the indicator.
19. Notify the desk officer when a car requires speedometer repairs or other repairs
or replacement of parts or accessories, including tires and tubes.
20. Operate car in manner to avoid injury to person or damage to property.
21. Drive at slow rate of speed except under exceptional circumstances or extreme
emergency.
22. Operate RMP car only when assigned and only when Department qualified to operate
such vehicle.
23. Take care of car and accessories, equipment and tools assigned.
24. Cooperate with other operators of same car to which assigned in care and
maintenance, particularly cleaning, washing and keeping the car in proper operating
condition.
25. Make minor repairs to car when possible.
26. Enter appointment for preventive maintenance on sticker affixed to vehicle.
27. Deliver car for regular preventive maintenance inspection as scheduled on sticker
affixed to vehicle.
28. Do not tow or push another vehicle with RMP car.
NOTE: Highway District vehicles equipped with "protective bumper guards" may push
disabled vehicles obstructing active traffic lanes to the nearest location where it
may be parked safely. In NO event will disabled vehicles be pushed to repair shops or
onto private property (see P.G. 214-31, "Removal Of Vehicles From Parkways, Highways
And Expressways").

P.G. 202-23 Radio Motor Patrol Recorder
Date Effective: 01-01-00
RADIO MOTOR PATROL RECORDER
1. Ride in the front seat of radio motor patrol car, except when transporting
prisoner, emotionally disturbed person, etc., in a radio motor patrol car not equipped
with a fiberglass partition.
a. Wear three-point seatbelts, when provided.
b. Wear two-point safety belts (lap belts) if three-point safety belts are not
provided.
[I.O 37 s 04] NOTE: There is an increased risk of significant injury to members of
the service who do not wear safety belts. There is no question that wearing a safety
belt when involved in a motor vehicle accident reduces the extent and severity of
injuries and saves lives. Therefore, the wearing of safety belts is required for all
individuals operating or riding in a Department vehicle (marked or unmarked) or a
private vehicle authorized for Department use. Safety belts may be removed ONLY when
a member of the service is involved in what appears to be a dangerous tactical
situation and the wearing of the safety belt may impair the member's ability to take
police action.
2. Notify radio dispatcher of the presence of a prisoner, emotionally disturbed
person, etc., the time entering the RMP, their gender and the beginning mileage.
a. Notify the radio dispatcher of the time persons exited RMP and ending mileage,
upon arrival at destination.
3. Operate the radio.
4. Record in ACTIVITY LOG (PD112-145), radio messages directed to car, including time,
location of call, and type of case.
a. Enter disposition of each call and time of completion.
5. Make hourly ring direct to desk officer between 0200 and 0700 hours.
6. Transmit disposition or interim disposition to radio dispatcher immediately upon
completion of assignment and before leaving the scene of assignment.
a. Transmit interim disposition to radio dispatcher if required to proceed to
another location in connection with current assignment.
b. Notify desk officer of disposition of assignments originating from command or
other important assignments of an unusual nature.
7. Notify the radio dispatcher if undue delay is encountered in response to a radio
message.
8. Obtain a portable radio, if available, from the desk officer.
9. Cover school crossing or other fixed post, as required.
10. Prepare all necessary reports and records connected with police action taken
jointly with operator, while assigned as recorder.
11. Signal command and comply with instructions of desk officer, if radio station
becomes inoperative.

12. Obtain permission from radio dispatcher to place R.M.P. auto out of service for
minor repairs.
13. Notify radio dispatcher of all assignments including pickup assignments, not
emanating from Communications Section.
a. Give location and nature of assignment.
14. Carry duplicate set of keys for vehicle to which assigned during the entire tour
of duty.

P.G. 202-24 Motor Scooter Operator
Date Effective: 01-01-00
MOTOR SCOOTER OPERATOR
1. Operate scooter at a slow, safe rate of speed.
a. Three-wheel scooters may be operated on all tours at speeds not exceeding twenty
(20) M.P.H.
2. Operate scooter with headlight on at all times.
3. Report to command by telephone each hour or during emergencies as directed by
commanding officer.
4. Do not use scooter to pursue motor vehicles nor be assigned to expressways or
parkways.
5. Check road conditions of entire post and make ACTIVITY LOG (PD112-145) entry
immediately after arrival on post.
6. Request reassignment when original assignment is hazardous due to spillout from
trucks, construction or other poor road surface conditions.
7. Do not perform scooter duty when:
a. Rain, snow, sleet, heavy fog, or any precipitation causes ground to become
slippery.
(1) Three-wheel scooters may be used in moderate rain and fog.
b. Patches of snow or ice remain from previous storm.
c. High winds interfere with control of scooter.
d. Temperature falls below 32 degrees Fahrenheit, 0 degrees Celsius (except threewheel scooter).
8. Receive refresher training in motor scooter operation when member:
a. Has been involved in scooter accident.
b. Has not operated a Department scooter within six (6) months period and is being
considered for assignment to operate scooters.
c. Has performed scooter duty for one (1) year period without attending refresher
course.
9. Inspect scooter to ensure it is in serviceable condition and enter in ACTIVITY LOG
findings, odometer reading and amount of gasoline in tank.
10. Operate scooter only when assigned, properly licensed and designated as qualified
Department Scooter Operator.
11. Monitor portable radio.
12. Wear dual-purpose disorder control/scooter helmet with face shield in place.
a. Face shield is not required to be in place when operating three-wheel scooter.

13. Wear reflective belt or reflective traffic safety vest during hours of darkness.
14. Obey traffic control devices.
a. Siren and roof lights installed on three-wheel scooters will be operated when
necessary.
15. Use extreme caution when approaching intersection or making turns.
16. Do not respond to radio runs unless specifically directed by radio dispatcher.

P.G. 202-25 Anti-Crime Police Officer
Date Effective: 01-01-00
ANTI-CRIME POLICE OFFICER
1. Perform duty in civilian clothes.
a. Be equipped with pepper spray while on duty.
2. Maintain daily record of activity in ACTIVITY LOG (PD112-145).
3. Study and analyze command crime statistics and reports.
4. Patrol within confines of command giving special attention to locations prone to
violent street/subway crimes and burglaries.
5. Inform radio dispatcher when responding to, or present at the scene of a police
incident and include description of clothing worn, vehicle used, etc.
6. Wear appropriate identification when present at scene of a police incident (nylon
windbreaker jacket, shield, headband, color of day, etc.).
a. Properly identify self prior to taking any police action, if possible.
7. Conduct short-term investigations, not to exceed two (2) hours, within command
boundaries, directly related to street/subway crimes or burglaries except when
commanding officer/executive officer extends such time.
8. Do not conduct lineup or show photographs without permission of detective squad
supervisor or qualified supervisor of investigating unit (e.g., RAM, etc.).
9. Stop a vehicle under the following circumstances:
a. Reasonable suspicion that the occupant(s) of the vehicle have committed, are
committing, or about to commit a crime; OR
b. Probable cause that the occupant(s) of the vehicle have committed a crime; OR
c. Upon observing the vehicle, reasonable suspicion exists that a violation of the
traffic laws has been committed; OR
d. Upon observing the vehicle, probable cause exists that a violation of the traffic
laws has been committed; OR
e. The vehicle is stopped according to some non-arbitrary, non-discretionary,
systematic procedure (e.g., a roadblock, or DWI checkpoint).
(1) All civilian clothed uniformed members of the service shall, when practical,
utilize portable red light, NYPD windbreaker jacket, NYPD baseball cap and/or color of
the day.
(2) Contact Communications Section and request marked Department vehicle respond,
if practical.
NOTE: Civilian clothed uniformed members of the service (i.e., Anti-Crime, Street
Crime Unit, PDS/RAM Units) shall conduct taxi/livery checks pursuant to the
Taxi/Livery Robbery Inspection Program (TRIP) and passenger vehicle checks pursuant to
the Combat Auto Thefts (CAT) program. When a vehicle stop is made on the basis of an
observed traffic infraction, uniformed members of the service should take proper
police action, including the issuance of summonses.

P.G. 202-26 Crime Prevention Officer
Date Effective: 01-01-00
CRIME PREVENTION OFFICER
1. Cooperate with the special operations lieutenant, patrol supervisors, patrol
officers, planning officer, training officer, and the auxiliary coordinator to
determine local crime prevention needs and methods of controlling crime.
2. Evaluate crime patterns and institute crime prevention programs relative to
specific crimes.
3. Establish rapport with local community to implement innovative crime prevention
programs tailored to specific needs.
4. Act as liaison with private security directors of organizations within command and
facilitate exchange of intelligence information with the business community.
5. Coordinate "Zero Tolerance" and larceny reduction programs with retail
establishments regarding shoplifting arrests.
6. Keep commanding officer apprised of private sector initiatives, and progress of the
ongoing Area Police Private Security Liaison (APPL) program."
7. Conduct public education programs on crime prevention via various community group
meetings.
8. Give direction and guidance to cooperative neighborhood crime prevention
undertakings.
9. Inspect premises and make recommendations concerning physical security.
10. Investigate selected crimes against property, evaluate current security measures
and recommend new procedures to owners or residents.
11. Investigate selected crimes against the person, interview victims and institute
individual and community education programs to prevent recurrence.
12. Refer complex cases which require special investigative effort to the Crime
Prevention Section.
13. Wear appropriate business attire when not performing duty in uniform.
14. Inspect all COMPLAINT REPORTS (PD313-152) to identify crime victims under sixty
(60) years of age, who have been the subject of:
a. Homicide, sex crime, robbery, assault, OR,
b. Physically injured.
NOTE: Notification of rights to compensation for victims aged sixty (60) years and
over will be made by the New York City Department of the Aging.
15. Verify if member of the service preparing/investigating COMPLAINT REPORT involving
a crime victim has complied with P.G. 207-08, "Preliminary Investigation of Complaints
(Other than Vice or Narcotics Complaints)."
16. Notify crime victim/surviving relative by mailing a pamphlet/application through
the Mail and Distribution Unit within five (5) days of receipt of COMPLAINT REPORT.

a. Complete last six (6) captions on Crime Victims Board "Claim Form" found in
pamphlet entitled "Are You an Innocent Victim of a Violent Crime?"
b. Operations Coordinator will be responsible for maintaining the notification
system in the absence of the Crime Prevention Officer.
17. Maintain written records of the month's activity of all notifications made and
forward a report on Typed Letterhead, by the fifth (5th) of each month, to the patrol
borough command concerned.
a. Patrol borough commands will consolidate monthly reports and forward them, within
three (3) days, to Crime Victims Unit, Office of Deputy Commissioner - Community
Affairs.
18. Administer VIN etching, CAT, HEAT, BAT, and similar programs.
19. Function as the liaison between this Department and the Protective Services for
Adults agency and Department of the Aging.
a. Receive telephone inquiries, ensure appropriate response, if necessary, and
convey the results to originating agency.

P.G. 202-27 Planning Officer
Date Effective: 01-01-00
PLANNING OFFICER
1. Perform duty in uniform, when practical, as member of the command administrative
staff.
2. Conduct planning activities of the command under the direction of the commanding
officer.
3. Maintain liaison with Operations Unit, and other planning officers.
4. Maintain records and prepare reports relating to planning activities.
5. Develop innovative plans in the areas of crime prevention, traffic, patrol and
investigative techniques, community affairs and other operating functions of the
command.
6. Devise methods for measurement of performance.
7. Conduct analysis of operations, including workload, functions, allocation and
utilization of personnel and other resources.
8. Make recommendations concerning use of available resources to achieve objectives.
9. Study specific problems peculiar to the command, such as crime patterns and
incidence, personnel activity, prisoners in a hospital, and method or type of patrol
technique employed.
10. Prepare projections of future resource requirements, make recommendations for
revision of post or sector boundaries, and changes in allocation or utilization of
patrol resources.
11. Study and update existing disorder, disaster or other plans affecting the command.
12. Identify need for new plans.
13. Study and document changing conditions within the command and determine impact on
police services.
14. Make estimates of the command situation and provide the commander with information
on how significant factors will affect the situation.
15. Participate in development and/or evaluation of pilot projects.
16. Develop local procedures to facilitate the introduction of new Department-wide
procedures.
17. Collect, collate, evaluate and then disseminate information within the command and
with higher, lower and parallel commands.
18. Represent commanding officer, when designated, at community meetings.
19. Coordinate activities with the crime prevention officer.

P.G. 202-28 Traffic Safety Officer
Date Effective: 04-25-03
TRAFFIC SAFETY OFFICER
1. Serve on the precinct Traffic Safety Team and advise team members on traffic
related issues and concerns.
2. Review, sign and analyze all Police Accident Reports (MV104AN). Note any
deficiencies and bring to the attention of the precinct training sergeant and/or
platoon commander.
3. Provide to the desk officer for review a daily recapitulation of all accident
numbers generated for a given command.
4. Maintain a file of completed photocopied Police Accident Reports, by the month in
which the accident occurs, for a minimum of one year, in a secure locked cabinet.
5. Duplicate and forward accident reports, on a daily basis, to the Highway Unit
concerned for accidents occurring on limited access highways.
6. Duplicate and forward accident reports to other agencies (Department of Motor
Vehicles, Taxi and Limousine Commission, etc.), when necessary.
[I.O. 37 s 04] NOTE: All duplicate Police Accident Reports for outside agencies will
be placed in a white envelope, addressed appropriately (e.g., Office of the
Comptroller, One Centre Street, New York NY 10007, attn: CIF Department) and forwarded
to the Mail and Distribution Unit.
7. Fax copy of all POLICE ACCIDENT REPORTS involving a "crossover" accident to the
Corporation Counsel and the Highway District.
NOTE: A crossover accident is a motor vehicle accident occurring on a surface road
or limited access highway where a motor vehicle strikes or crosses over any type of
median (jersey barrier, guard rail, divider, fence, etc.) separating opposing traffic.
8. Analyze and process TRAFFIC INTELLIGENCE REPORTS (PD178-150).
9. Forward TRAFFIC INTELLIGENCE REPORTS that cannot be addressed on the precinct level
to the Patrol Borough Traffic Safety Coordinator.
10. Query the Traffic Accident Management System (TAMS) for listing of accident prone
locations.
11. When necessary, identify accident-prone locations not listed in TAMS.
12. Survey all accident-prone locations and determine contributing factors for each
location.
13. Recommend necessary engineering, enforcement and education strategies for accident
reduction.
14. Forward necessary enforcement information (days and hours accidents are occurring,
contributing factors, e.g. weather conditions, etc.) to other units providing summons
enforcement in the precinct, such as the Patrol Borough Task Force, Highway Units,
Manhattan Traffic Task Force, etc.
15. Maintain a liaison with the city's Department of Transportation regarding
engineering recommendations.

16. Issue appropriate summonses at accident-prone locations.
17. Maintain copies of construction permits, visit construction sites and issue
summonses for permit violations.
18. Count, record by category (e.g., red lights, improper turn, etc.), and process
relevant summonses.
19. Enter enforcement activity in TAMS and complete a Supplemental Enforcement Ratio
Report, when necessary.
20. Maintain and update the precinct Traffic Safety Plan and Emergency Plans "A.", "B"
and "C".
21. Evaluate and monitor the precinct Pedestrian Safety Program.
22. Attend patrol borough traffic safety meetings.
23. Compile necessary statistical data for TRAFFICSTAT meetings and attend meeting
with executive officer when precinct is scheduled for a presentation.
24. At the direction of the commanding officer, attend community council and Safety
Board meetings, as well as other public forums to discuss traffic safety.
25. Coordinate activities with the Community Affairs Officer to reduce accidents
involving children.
26. Cooperate with the Precinct Planning Officer in matters concerning traffic safety.
27. Coordinate traffic related training (radar, construction site enforcement, school
crossing guards, etc.) with the training sergeant.
28. Prepare and/or forward the following reports:
a. Monthly TAMS Accident Prone Location Report, Precinct Enforcement Ratio Report
and Enforcement Ratio Recap
b. Supplemental Accident Prone Location Report and Enforcement Ratio Report, when
necessary
c. Traffic/Quality of Life Report
d. Precinct Radar Program Report
e. Pedestrian Safety Overtime Report
f. Commuter Van Enforcement Report
g. Tow Truck Accident Report
h. Aggravated Unlicensed Operator Program Report.
29. Review the HIGHWAY CONDITION RECORD (PD311-151) for conditions that require
notification to, or follow-up with, other agencies (Department of Transportation,
Parks, etc.)
30. Prepare MISSING TRAFFIC CONTROL DEVICE REPORT (PD620-150) and forward to the
appropriate Department of Transportation Borough Commissioner.

31. Maintain and update the precinct's traffic safety bulletin board to keep members
current on accident-prone locations, school/church crossings and other traffic safety
information.
32. Serve on the Department Vehicle Accident Review Board and process necessary
reports.
33. Review on a daily basis all summonses for moving violations and violations
returnable to criminal court, and all Environmental Control Board Notices of Violation
and Hearing.
a. Identify those summonses/Notices issued to owners/operators of vehicles licensed
or those owners/operators of vehicles that should be licensed by the New York City
Taxi and Limousine Commission.
b. Reproduce two (2) photocopies of each summons/Notice, entering on the top of each
photocopy the next respective sequential number from the "Report of Violation" log,
and then forward one (1) of the photocopies to the New York City Taxi and Limousine
Commission.
c. File remaining photocopy of summons/Notice in rear of "Report of Violation" log
or command file.
NOTE: All Traffic Safety Officers MUST be familiar with the Procedural Manual For
Traffic Safety Officers. The duties and responsibilities of the Traffic Safety Officer
are substantial and are fundamental in establishing an effective traffic safety
program. Commanding officers will not assign duties to the Traffic Safety Officer that
are unrelated to traffic. In precincts that have a large number of accident prone
locations, the assignment of an Assistant Traffic Safety Officer may be warranted.

P.G. 202-29 Domestic Violence Prevention Officer
Date Effective: 01-01-00
DOMESTIC VIOLENCE PREVENTION OFFICER
1. Perform duty in uniform, unless specifically authorized to do otherwise.
a. Tours of duty will be set in accordance with command needs.
2. Review New York State Domestic Incident Reports (DCJS-3221) for accuracy and
completeness.
a. Indicate verification by completing the "Reviewed by" caption on the Domestic
Incident Report.
b. Forward copy of Domestic Incident Report to precinct's Domestic Violence
Investigator.
3. Review each tour's SPRINT Resource Log and ensure that a Domestic Incident Report
has been prepared for all assignments in which a 10-93F, 10-92F, or 10-90F radio code
disposition was given.
4. Maintain a command Domestic Incident Report Log to record each Domestic Incident
Report, captioned as follows:
PRECINCT
SERIAL NO.

SPRINT NO.

DATE OF REPORT

VICTIM'S NAME

5. Maintain a Domestic Incident Report file comprised of all Domestic Incident Reports
prepared within the command, or forwarded from other commands.
NOTE: The original Domestic Incident Report (Domestic Violence Prevention Officer's
copy) and the first (1st) copy (Domestic Violence Investigator's copy) will be filed
in the command of occurrence. If the command of occurrence is other than
complainant/victim's resident precinct and a Report is prepared, a photocopy of that
Report will be forwarded to the Domestic Violence Prevention Officer assigned to the
complainant/victim's resident precinct.
6. Enter information obtained from all Domestic Incident Reports into the command's
Domestic Incident Report database, updating existing files as new information
concerning a particular complainant or household becomes available.
7. Identify and monitor those locations and victims (including all members of the
household who may be at risk) requiring special attention by utilizing information
obtained from all available sources.
8. Maintain contact with complainants, i.e., telephone calls, letters, home visits, or
interviews at the command, depending on the complainant's needs and preferences.
a. Use caution when attempting to contact victims so as not to alert the alleged
offender of police intervention.
[I.O. 16 s 04] NOTE: In an effort to avoid compromising ongoing investigations, the
Domestic Violence Prevention Officer will confer with the precinct detective squad or
Special Victims Squad investigator concerned, before contacting victims whose open
complaints have been referred to either squad. Prior to conducting a family/home
visit, notify Communications by utilizing radio code "10-75F" and give the address,
and if applicable, the apartment number of the visit.

9. Effect summary arrests in adherence with P.G. 208-36, "Family Offenses/Domestic
Violence," if during the course of a home visit, interview, etc., a wanted offender is
present.
a. Ensure that a computer warrant check on individuals identified on the Domestic
Incident Report has been completed prior to conducting a home visit, interview, etc.,
and that results have been entered on the Domestic Incident Report.
10. Relay information concerning victims or locations requiring special attention to
other command personnel, including the Domestic Violence Investigator, community
policing officers, youth officers, and sector officers.
11. Furnish complainants/victims with information concerning their rights,
particularly the Right of Election, providing explanation if necessary.
a. Advise complainants/victims of the availability of Orders of Protection.
12. Assist in the serving of Orders of Protection, when requested.
NOTE: The above responsibility addresses all Orders of Protection served between
Family/Household - Expanded Definition members, NOT the temporary Orders of Protection
from Family Court as outlined in P.G. 212-57, "Service Of Orders Of Protection By
Uniformed Members Of The Service."
13. Advise complainants of the availability of counseling, assistance, and shelter.

P.G. 202-30 Precinct Youth Officer
Date Effective: 01-01-00
PRECINCT YOUTH OFFICER
1. Process and investigate JUVENILE REPORTS (PD377-151) prepared for youths residing
in precinct.
2. Maintain file of JUVENILE ARREST INVESTIGATION/ PROBATION INTAKE REPORTS (PD277151).
3. Contact parents and warn of truancy or other offenses committed by their children
that resulted in a YOUTH REFERRAL (PD377-153) or JUVENILE REPORT.
4. Execute youthful offender warrants and institute court process when necessary.
5. Coordinate, guide, develop and stimulate Police Athletic League and youth programs,
in cooperation with neighborhood volunteers, including community and youth councils.
6. Assist commanding officer in the development and review of School Security Plans,
Summer Youth Security Plans and Safe Corridor Plans.
7. Coordinate Summer Youth Work Program and assist/complement efforts of community
affairs and crime prevention officers.
8. Ensure witnesses and complainants appear as necessary in Family Court for cases
involving violent youth.
9. Follow up on ALL CRIMES, petty and serious, committed by youths.
a. Attempt to involve petty offenders in positive youth groups.
10. Coordinate intelligence, identify youth gangs and maintain youth gang file,
including the names of known members, locations, colors, rivals, etc.
11. Establish liaison with schools, Police Athletic League, DARE, local community
groups, and social agencies, and make necessary presentations.
12. Identify any locations frequented by truants and notify the borough truancy task
force.
13. Establish liaison and coordinate efforts with the borough truancy task force and
Youth Services Section.
14. Identify home conditions which contribute to youth violence.
15. Provide essential information on youth violence/domestic violence to command
personnel working on like cases.
16. Work with the domestic violence prevention officer on cases involving child abuse.
17. Visit schools and track statistics on violence in schools by conferring with
school principals and school safety officers.
18. Prepare YOUTH REFERRALS, REPORT OF SUSPECTED CHILD ABUSE OR MALTREATMENT (PD377154), GANG/GROUP INCIDENT REPORT (PD377-158), and/or JUVENILE REPORTS as necessary.
19. Be familiar with current case law when conducting interviews and interrogations.
20. Patrol, in uniform, at locations where youths congregate during school hours.

21. Patrol, in uniform, areas frequented by youths during hours that school is not in
session.
22. Youth officers are responsible for the cleanliness, supply of reports and security
of the juvenile interrogation room.
23. Work in close coordination with the Youth Services Section to reach out to youths
"at risk."
24. Serve as an information resource and advise command personnel, parents and
community groups on youth matters.
25. Assist in processing runaways, abused children and those youths requiring shelter,
when necessary.
26. Inspect all copies of REPORT OF SUSPECTED CHILD ABUSE OR MALTREATMENT prepared or
received in command and follow related P.G. 215-03, "Emergency Removals or
Investigation and Reporting of Abused, Neglected or Maltreated Children."

P.G. 202-31 Arrest Processing Officer
Date Effective: 01-01-00
ARREST PROCESSING OFFICER
1. Perform duty in uniform.
2. Distribute arrest related forms and paperwork to arresting/assigned officer as
appropriate (On Line Booking Worksheets, Desk Appearance Ticket's, juvenile summons,
etc.).
3. Access and operate computer systems to check for warrant information.
4. Access and operate OLBS computer system (PF1/PF3), for arrest number generation,
when necessary.
5. Operate "Livescan" fingerprinting machine in all cases that require a prisoner to
be fingerprinted.
6. Ensure prisoner(s) are photographed, as appropriate.
7. Ensure command has adequate supply of all necessary arrest related forms, paperwork
and equipment.
8. Ensure all of the command's arrest related computer systems are operational and
properly maintained.
a. Contact appropriate sources to advise that system(s) have failed and for
instruction and/or repair.
9. Assist desk officer in notifying uniformed member of the service when prompted by
Assistant District Attorney of readiness for interview.
10. Make inquiries with the District Attorney's Office concerned on all unusual delays
in complaint interviews/preparation.
11. Review all completed arrest packets for accuracy and completeness.
a. Ensure prompt delivery, as appropriate.
NOTE: Arrest processing officers will assist on all arrests that are processed
within their command regardless of the arresting/assigned officer's command, bureau or
agency.
In addition to the above duties and responsibilities, a command's arrest processing
officer will be responsible for all additional arrest related functions dictated by
the needs of individual commands/patrol boroughs and as requested by their respective
commanding officers.
[I.O. 53 s 03] A member of the service will be with the prisoner at all times. If
the arrest processing officer is with the prisoner and the arresting officer is NOT
Present, the arrest processing officer will request appropriate relief before leaving
the prisoner to attend to other aspects of arrest processing.

P.G. 202-32 Community Affairs Officer
Date Effective: 01-01-00
COMMUNITY AFFAIRS OFFICER
1. Attend community council meetings and assist in stimulating and coordinating
council activities.
2. Forward monthly report of council meetings, programs and operations to Deputy
Commissioner - Community Affairs through borough community affairs coordinator and
Commanding Officer, Community Affairs/Crime Prevention Section.
3. Establish personal contact with civic and community groups within the command and
attend meetings as directed.
4. Perform duties in relation to community council in addition to crime and
delinquency prevention, as directed.
a. Maintain liaison with community/youth council leadership.
5. Act as liaison between the Community Council Executive Board and the commanding
officer.
6. Inform commanding officer and borough community affairs coordinator of all new
and/or revised activities of unusual events and demonstrations.
7. Maintain a close liaison with the management of facilities within commands where
large events are held.
8. Maintain an open constructive avenue of communication with other members of the
service to allow for exchange of ideas and information regarding the community.
9. Maintain daily contact with the community policing supervisor to combine efforts
for attention to areas of sensitive complaints and the needs of the residents.
10. Visit schools, houses of worship, hospitals and similar public institutions
frequently.
a. Confer with principals, rabbis, ministers, priests, administrators, etc., on
delinquency and other youth related problems.
11. Investigate incidents and conditions that may lead to intra/inter group community
unrest.
a. Respond to disorders, demonstrations, racial conflicts or other unusual
conditions resulting in large groups on the street, as directed by the commanding
officer or other ranking officer in charge.
12. Assist commanding officer in:
a. Keeping members of command informed of community affairs problems
b. Developing and implementing community affairs programs.
13. Assist training sergeant in developing related police/community affairs in-service
training, including the use of guest speakers.
14. Maintain liaison with command personnel assigned to administer the Youth Service
and Crime Prevention Programs to ensure mutual cooperation and support.

15. Perform other community affairs duties as directed by commanding officer or other
competent authority.
16. Wear appropriate business attire when not performing duty in uniform.
17. Administer the Safe Return Program.
18. Contact every nursing home and similar facility in the command to ensure that
these facilities know about and are taking advantage of the Safe Return Program and to
describe this program at community meetings, council meetings and every other
appropriate forum they address.
19. Review the Command Post Log for the names of special category persons who have
been reported missing in the past and contact the families of, and/or the persons
responsible for, persons with impaired memories and ascertain if they have registered
with the Safe Return Program.
a. Provide information about the program if they have not registered and encourage
them to register.

P.G. 202-33 Warrant Officer
Date Effective: 01-01-00
WARRANT OFFICER
1. Perform duty in uniform, in command unless specifically authorized to do otherwise
by competent authority.
a. Perform tours of duty conducive to the apprehension of targeted fugitives, as
determined by commanding officer.
2. Pursue all misdemeanor and violation warrants forwarded to the command for
individuals residing within command boundaries.
3. Operate under the supervision of command special operations lieutenant and, as an
integral member of the command special operations team, exchanging on a regular basis,
information concerning wanted individuals with all team members (i.e., anti-crime,
Street Narcotics Enforcement Unit, community policing, youth officer, domestic
violence prevention officer, etc.).
NOTE: If wanted individual is the subject of an INVESTIGATION CARD (PD373-161),
frequent exchange of information with detective squad concerned is necessary.
a. Confer, if query of WOLF and WNAM/WNYS Systems reveals an on-going investigation,
with borough and city-wide level investigative units, including precinct detective
squad, Warrant Section borough squad, Cold Case Apprehension Squad, Juvenile Crime
Squads, transit district and Homeless Outreach Unit concerned, so as NOT to impede ANY
active felony investigation being conducted.
4. Obtain New York City criminal arrest history via the BADS computer to ascertain
subject's recent arrest activity, if any, and other available information.
5. Establish and maintain a photograph file containing photos of wanted individuals
believed to reside in, or frequent locations within, the command.
a. Prepare flyers/cards with photos of wanted individuals for distribution to
command personnel and uniformed members of the service from other commands (i.e.,
Organized Crime Control Bureau, etc.,) regularly operating within the command.
NOTE: When it is learned that a court has mandated the sealing and returning of an
arrestee's arrest photo, such photo will be immediately removed from the command
photograph file and forwarded to the Latent Print Section, Tracking Unit for the
eventual return to the arrestee.
6. Utilize all available databases to assist in the apprehension of wanted
individuals, including the Warrant Master File, the Warrant Arrest Report Generator
(WARG) System, the Warrant On Line File (WOLF) System, the Booking Arraignment
Disposition System (BADS), the Computer Assisted Robbery System (CARS), and the Court
Record Information Manager System (CRIMS).
7. Process warrants received in accordance with P.G. 212-75, "Processing Warrants," as
well as all applicable provisions of the Penal Law and Criminal Procedure Law.
8. Comply with the pertinent provisions of P.G. 208-42, "Arrest on a Warrant,"
regarding re-arrest on a bench warrant, when a warrant has been executed and arrest is
effected SOLELY on a bench warrant.

P.G. 202-34 Command Auxiliary Police Coordinator
Date Effective: 01-01-00
COMMAND AUXILIARY POLICE COORDINATOR
1. Perform tours of duty that conform with the duty schedule of the command.
NOTE: Commanding officers concerned will make a concerted effort to ensure that the
assignment of the command auxiliary police coordinator is a full time assignment.
2. Assist commanding officer and special operations lieutenant in the command's
problem solving objectives by coordinating and maintaining a liaison with the crime
prevention officer, community affairs officer, youth officer, planning officer and
community policing coordinator.
3. Coordinate all auxiliary police activities within command.
4. Recruit new members into the Auxiliary Police Program continually by developing
strategies with the Commanding Officer, Auxiliary Police Section and recruitment
staff.
5. Conduct mandatory "basic training" classes for new recruits twice a year with at
least ten (10) recruits.
a. Schedule training for auxiliary personnel by contacting the Training Unit,
Auxiliary Police Section.
6. Identify and recommend to the special operations lieutenant suitable volunteer
auxiliary police for the "Purchase of Alcohol to Minors" operation.
7. Obtain shields and identification cards of members leaving the Auxiliary Police
Program and process accordingly.
8. Submit requests for recognition awards and promotion.
a. Forward requests to Auxiliary Police Section through borough auxiliary police
coordinator concerned.
9. Ensure that hours performed by auxiliary police members are accurately recorded.
a. Include monthly activity figures on required Auxiliary Police Section form and
forward to the borough auxiliary police coordinator and Auxiliary Police Section.
10. Interview, enroll and investigate new applicants to the program.
a. Prepare initial/final packages
b. Conduct confidential investigations, if necessary
c. Report to Auxiliary Police Section three (3) weeks after start of "basic
training" course with initial package and immediately upon completion of the course
with final package.
11. Examine and verify all information submitted including proof of residence,
employment, citizenship, etc.
a. Must verify by written documentation that on-file applicant is a permanent
resident or possesses a valid visa issued by Immigration and Naturalization Service.

12. Inspect auxiliary police officers at roll call, make assignments, and provide
instruction on current orders, directives, bulletins, etc., issued by Commanding
Officer, Auxiliary Police Section.
13. Confer with the commanding officer, special operations lieutenant and planning
officer to develop plans for optimum use of auxiliary police members in the event of
an emergency.
a. Ensure that auxiliary police mobilization plans are developed and tested by the
command and all auxiliary police personnel are instructed on the provisions of the
plans.
14. Safeguard and maintain all equipment and supplies assigned for auxiliary police
use.
15. Develop innovative programs within Department guidelines to generate interest and
enthusiasm in the program.
16. Wear appropriate business attire when not performing duty in uniform.
NOTE: Commanding officer selects qualified uniformed member of the service for
assignment as command police auxiliary coordinator but is not assigned as such until
approved by the Commanding Officer, Auxiliary Police Section. Additionally, the
commanding officer selects an alternate to perform the above duties when the command
auxiliary police coordinator is not working.
All borough and command auxiliary police coordinators are responsible for program
management and will ensure adherence to the provisions of the Auxiliary Guide and all
related directives, bulletins, orders, etc., published by the Commanding Officer,
Auxiliary Police Section.

P.G. 202-35 Command Lan Manager
Date Effective: 01-01-00
COMMAND LAN MANAGER
1. Responsible for the serviceability, proper care and use of all computer hardware
and software assigned to the command.
2. Monitor the daily operation of the Local Area Network and other computer related
equipment.
a. Make minor repairs, adjustment, etc., to such equipment.
3. Contact the Management Information Systems Division, Help Desk, for required
assistance and service.
a. Submit a written report on Typed Letterhead, addressed to Management Information
Systems Division, if service provided by contracted repair vendor does not resolve
equipment problems in a timely manner.
4. Inspect all computer equipment in command daily for cleanliness, orderly condition,
accountability and operation.
a. Inform desk officer of results of inspection.
NOTE: The desk officer shall record the results of the inspection in the Command
Log.
5. Maintain a current inventory listing, including maintenance history, of all
computer hardware and software.
a. Advise Management Information Systems Division of any additions or deletions of
hardware or software not directly received from or returned to Management Information
Systems Division.
6. Report to desk officer when reporting on or off-duty, and when leaving or returning
to the command during the tour. Desk officer shall record same in the Command Log and
on the roll call.
7. Confer with commanding officer/detective squad commander on a regular basis.
a. Provide assistance in computer related matters.
8. Inform the commanding officer/detective squad commander of important matters
related to area of responsibility.
9. Cooperate with other commands and units in an effort to accomplish the mission of
the command.
10. Supervise performance of computer related activities within the command.
a. Inform operations coordinator, principal administrative associate, or detective
squad commander of deficiencies or derelictions in the use or care of computer
equipment and peripherals.
11. Confer and assist other supervisors in preparing performance evaluations for those
members assigned to the operation of computer equipment.
12. Perform tours of duty as determined by the commanding officer.

13. Provide assistance to other commands within the borough when their Command LAN
Manager is not on duty.
14. Maintain current knowledge of computer applications.
15. Provide training and assistance to command personnel in the use of current and new
computer applications accessible through the Local Area Network or mainframe network.
16. Develop and/or assist in developing procedures, records and operational controls
for operation of computer systems within the command.
17. Communicate new and/or modified computer related policy methods and procedures to
staff and evaluate results.
18. Attend supervisory staff/management team meetings.
a. Conduct periodic staff meetings.
19. Maintain and update LAN Guide as well as all related materials, books and manuals
in command's computer resource library.
a. Maintain updated LAN Guide and pertinent material for Command Reference Library.
20. In accordance with the LAN Guide and other directives from the Management
Information Systems Division:
a. Establish and maintain network users, directories and security.
b. Monitor and administer the network.
c. Manage the file server and update the operating system as required.
d. Set up and manage network printing.
e. Establish the user environment.
f. Maintain software applications, as required.
g. Maintain a backup of all files, security, rights.
h. Respond to the needs and questions of users relative to their access of resources
on the network and the performance of their assigned duties.
i. Train qualified members to act as backup managers.
j. Remain abreast of changes in user and system software and hardware requirements.
k. Keep system information in an orderly NetWare Log.
l. Other matters as indicated in the LAN Guide.
21. Ensure that unauthorized equipment (i.e., laptops, modems, personal computers,
etc.,) are not attached to Local Area Network.
22. Ensure that Local Area Network equipment is not altered in any way that would
allow a workstation to utilize a floppy disk drive or local hard drive.
23. Ensure that no unauthorized programs, software, etc., are utilized on Department
computers.

NOTE: Local developed programs for use on the Local Area Network must be submitted
to the Management Information Systems Division, through channels, for review and
approval. If approved, Management Information Systems Division personnel will install
the programs on the Local Area Network.
24. Attend meetings and training sessions scheduled by the Commanding Officer,
Management Information Systems Division.
25. Perform other related assignments as directed by the commanding officer, or as
requested by the detective squad commander.

P.G. 202-36 Evidence/Property Control Specialist
Date Effective: 01-01-00
EVIDENCE/PROPERTY CONTROL SPECIALIST
1. Receives, invoices, releases, packages, and labels property and evidence,
including, but not limited to, narcotics, U.S. and other currencies, securities,
jewelry, etc.
2. Performs intake functions, checks and examines property to ensure that it is in
conformance with related documentation; searches for possible contraband,
unaccountable items, or VIN numbers and other proof of identification.
a. Assigns storage number location.
3. Stores and safeguards invoiced property, properly identified for easy retrieval.
4. Prepares property and pertinent documents necessary for transport; operates
Department vehicles to transport all invoiced property to various Department
locations, District Attorneys' Offices, etc.
5. Moves, loads, unloads all types of property from one location to another or to
other building sites.
6. Transports, delivers, deposits money for safekeeping to the appropriate bank
facility; returns and logs bank receipts and invoices at appropriate command location.
7. Receives, reviews and maintains invoices, records, logs and indexes pertaining to
all property received.
8. Secures and maintains storage area.
9. Uses computer to search for, enter or update information.
10. Processes release of invoiced property.
a. Determines identity of persons requesting release of property; verifies
identification and proof of ownership; may fingerprint claimant, if necessary.
11. Verifies the identity and authorization of personnel entering or leaving
Department premises where property is stored.
12. Cancels alarms; monitors alarm systems, security cameras and other security
systems at assigned premises.
13. Makes appropriate notifications, writes and dispatches communications and
transmittal forms; orders necessary supplies.
14. Responds to inquiries from the Public Administrator's Office, District Attorneys'
Offices and other jurisdictions pertaining to the disposition of property of deceased
individuals, criminal evidence and related matters.
15. Performs all miscellaneous activities in connection with Rotation Tow operations
in the absence of evidence and property related functions.
16. Performs periodic inspection of, or schedules overall maintenance of vehicles
assigned to property functions.
17. Performs other clerical and/or administrative duties, as required.

P.G. 202-37 Command Clerk
Date Effective: 01-01-00
COMMAND CLERK
1. Assigned to post adjacent to desk officer.
2. Perform clerical tasks as assigned by desk officer.
3. Distribute Department mail.
4. Bring to the attention of desk officer matters of importance or other conditions
requiring attention.
5. Input information in the On Line Complaint System (OLCS) and the On Line Aided and
Accident Indexes as directed by the desk officer.

P.G. 202-38 Telephone Switchboard Operator
Date Effective: 01-01-00
TELEPHONE SWITCHBOARD OPERATOR
1. Answer telephone promptly, stating in courteous manner, command, rank or title,
surname, and "May I help you?"
2. Process requests for service.
3. Notify desk officer of all important messages.
4. Maintain TELEPHONE DISPATCH LOG (PD112-143).
5. Maintain duplicate copy of ROLL CALL (PD406-144).
6. Maintain HIGHWAY CONDITION RECORD (PD311-151) and make related notifications.
7. Maintain OUTGOING TOLL CALLS (PD112-142).
8. Notify desk officer when a member required to signal fails to comply within a
reasonable time.
9. Maintain copy of "Frequent Telephone Inquiries."

P.G. 202-39 Patrolwagon Operator
Date Effective: 01-01-00
PATROLWAGON OPERATOR
1. Report to supervisor concerned at beginning of tour and when relieved at end of
tour.
a. Obtain assignment and meal period from supervisor concerned at the beginning of
tour.
2. Keep the patrolwagon and equipment in clean, serviceable condition.
3. Operate the patrolwagon in a safe manner and obey all traffic laws.
4. Maintain the Patrolwagon Record in a plain Number 2 book.
a. Enter name, time reporting for duty, time leaving and returning from meal and
time relieved.
5. Make entry of time leaving command on assignment, all stops made and time of
return.
6. Notify supervisor concerned when leaving and returning from calls and meals.
7. Report necessary repairs to the commanding officer.
8. Check rear and compartment doors for serviceability and security before and after
loading prisoners.
9. Remain available for service and in location known to supervisor concerned when not
on assignment and render police assistance as required.
10. Call the borough court section concerned from all stops on the way to court or
other destination, upon arrival at and prior to departure from court or other
destination.
a. Notify borough court section concerned if prisoners are not ready to be
transported within twenty (20) minutes after arrival at location where prisoners are
to be picked up.
11. Search interior of patrolwagon for weapons or other contraband after delivering
prisoners to court or other destination, and immediately notify ranking officer at the
facility if contraband is discovered.
12. Return transport chains used for restraining prisoners to location from where
obtained.
13. Perform duty in proper uniform.
14. Pick up Department supplies and equipment after receiving clearance from borough
court section concerned.

P.G. 202-40 Police Attendant
Date Effective: 01-01-00
POLICE ATTENDANT
1. Assume control of, search (if applicable) and inspect prisoners.
a. Ensure that property that is dangerous to life, may facilitate escape or may
damage or deface other property is removed from prisoner.
2. Examine doors of all occupied cells to ensure that they are locked.
3. Enter inspection of prisoners on PRISONER ROSTER (PD244-145), and notify desk
officer of inspection results immediately after reporting for duty.
4. Remain inside cell block at all times while prisoners are confined therein, and be
alert to conditions and needs of such prisoners.
a. Relief personnel will remain within the cellblock during relief periods and
ascertain that cell doors of all occupied cells are locked.
5. Enter results of inspection of prisoners on PRISONER ROSTER every thirty (30)
minutes.
6. Report to desk officer any physical condition or unusual need of prisoner in
custody or in the detention area.
7. Attend to the personal needs of prisoner, such as providing meals and other
essentials.
8. Keep quarters and detention cells clean and supplied with paper cups, toilet paper
and paper towels.
9. Visit female detention cells or female quarters as follows:
a. When accompanied by female officer if attendant is male, and then, only with
permission of supervisory officer in command, or
b. In daily cleaning of female cells, or
c. In an emergency.
10. Keep command facility and abutting areaways, yards, and sidewalks clean and
sanitary.
11. Prevent rubbish or dust from accumulating in any part of the command.
12. Report necessary command/detention area repairs to the commanding officer.
13. Wash cells thoroughly, and test emergency alarms in the cellblock each day
immediately after prisoners have been taken to court.
14. Operate heating plant.
15. Remove and safeguard firearms prior to entering detention cell area including
facilities established during emergency arrest situations. (Supervisory officers are
responsible that weapons of members assigned to temporary detention facilities are
safeguarded.)
16. Keep green lights at building entrance lighted from sunset to sunrise.

17. Perform other duties as directed by desk officer.
18. Perform clerical duties or other tasks relating to command operations if no
prisoners are confined in cells.
General Regulations

P.G. 203-01 Order Of Rank
Date Effective: 01-01-00
ORDER OF RANK
1. The order of rank in the police service is:
a. Chief of Department
b. Bureau Chief
c. Assistant Chief
d. Deputy Chief
e. Inspector
f. Deputy Inspector
g. Captain
h. Lieutenant
i. Sergeant
j. Police Officer/Detective
2. Police Department Chaplains and Surgeons have the assimilated rank of Inspector.
3. Seniority in rank among members appointed or promoted at the same time is
determined by position on appointment or promotion list.
4. At a police incident, the senior uniformed member, in R.M.P. assigned to incident
or on foot patrol at the scene, will direct and coordinate police operations pending
arrival of the supervisor. If R.M.P. assigned to incident is delayed and no uniformed
member is assigned to foot patrol at the scene, the senior uniformed member first on
the scene will take charge, pending the arrival of supervisor or assigned R.M.P.
5. The Duty Chief, who is the representative of the Chief of Department, will respond
to serious incidents. Examples of serious incidents necessitating this response
include firearms discharges involving a member of the service where death or serious
physical injury to any person occurs; deaths in police custody; Level III and IV
Mobilizations (not drills) involving three or more borough task forces; major
disruptions of transportation and any other incident which is (or appears likely to
become) newsworthy/noteworthy for any reason. The Duty Chief should consider whether
or not his/her response would be beneficial to the investigation of the incident.
Further, the Duty Chief will assume command of the incident if he/she is the highest
ranking uniformed member of the service on the scene and will keep the Operations Unit
informed of all facts.
NOTE: All duty chiefs will call the Operations Unit upon the start of their tour and
be briefed as to current conditions.

P.G. 203-02 Courtesies
Date Effective: 01-01-00
UNIFORMED MEMBER OF THE SERVICE
1. Tender and return hand salute as prescribed by U.S. Army regulations.
2. Salute:
a. Police Commissioner or deputy commissioners in civilian clothes
b. Supervisory officer in uniform
c. United States flag as it passes
d. Desk when entering command.
3. Salute flag when national anthem is played.
and salute.

If flag not visible, face band, etc.,

4. Supervisory officers return salutes promptly.
5. Salute is not required at large assemblages except when addressed by or addressing
supervisory officer. Salute not required if it interferes with police duty.
6. Remove hat and stand at attention in office of Police Commissioner, deputy
commissioner or member above rank of lieutenant.
7. Order "Attention" when member above rank of captain enters room unless otherwise
directed.
8. Place U.S. flag at half-staff as indicated below, when a uniformed member of the
service dies:
a. Lieutenant, sergeant, police officer - on Department building where assigned on
day of funeral
b. Captain - on Department building where assigned from time of death to sunset, day
of funeral
c. Deputy inspectors or inspectors - on Department buildings within his/her command
from time of death to sunset, day of funeral; flag at Police Headquarters will fly at
half-mast on day of funeral.
d. Member killed in line of duty - on Department building where member assigned from
time of death to ten (10) days after the funeral; flags will fly at half-mast on all
Department buildings from time of death until day after the funeral.
e. Other members, Police Commissioner or a deputy commissioner - as directed by the
Police Commissioner or Chief of Department.

P.G. 203-03 Compliance With Orders
Date Effective: 01-01-00
COMPLIANCE WITH ORDERS
1. Be familiar with contents of Patrol Guide and revise as directed.
2. Obey lawful orders and instructions of supervising officers.
3. Be punctual when reporting for duty.
4. Be governed by orders affecting another rank when temporarily assigned to perform
the duties of that rank, except as otherwise indicated.
5. Maintain a current New York State driver's license and notify commanding officer,
with pertinent details, when license is suspended, revoked or not renewed.
NOTE: All uniformed members of this Department are required to have a valid driver's
license as a condition of employment. Civilian members who are authorized to operate
Department vehicles also must have a valid driver's license. The Department of Motor
Vehicles will send a weekly printout of the names of Department members with a
suspended, revoked, or expired driver's license directly to the Internal Affairs
Bureau. The Internal Affairs Bureau will assign a log number and assess the
allegations in accordance with Internal Affairs Bureau procedures. If appropriate, a
copy will be faxed directly to a concerned member's commanding officer.
Upon notification by the Internal Affairs Bureau, the commanding officer of any
member of the Department, uniformed or civilian, who is deemed to have a suspended,
revoked, or expired New York State driver's license, will not permit that member to
operate any Department vehicle until the member proves that such revocation,
suspension, or expiration is erroneous or has been resolved. The commanding officer
will submit a report to Internal Affairs Bureau's Records Section indicating the
results of the investigation of this matter and the current status of the member's
driver's license.
Commanding officers will ensure that, in addition to a visual inspection of
uniformed members drivers licenses, at each semi-annual uniform inspection as
described in A.G. 305-06, "Inspection of Uniforms:"
a. A Department of Motor Vehicles inquiry is made utilizing the FINEST System for
each uniformed member of the service, and
b. A warrant check, using the WINQ and WNAM formats, is also conducted for each
uniformed member of the service. Commanding officers will ensure that during January
and July of each year, civilian members of the service authorized to operate
Department vehicles present valid New York State driver licenses. In addition,
commanding officers concerned will ensure that an inquiry and warrant check, as
performed for uniformed members of the service, is conducted for all civilian members
assigned to the command.
6. Keep Department locker neat, clean and secured with combination lock (without
identifying serial number) that conforms to Equipment Section specifications.
7. Affix POLICE DON'T MOVE (Misc. 1261) sticker to assigned locker with rank, name,
shield and squad number captions filled in.
[REV 3-01] 8. Affix Gun Safety Sticker (SP414) to assigned locker and at all
Department Firearms safety stations

[I.O. 23 s 01] 9. Affix Gun Safety Sticker (SP414) to assigned locker and at all
Department firearms safety stations
10. Apply for interview with Police Commissioner in writing (include squad or chart
numbers), ONLY when action or relief cannot be obtained by other means.

P.G. 203-04 Fitness For Duty
Date Effective: 07-28-00
FITNESS FOR DUTY
1. Be fit for duty at all times, except when on sick report.
2. Do not consume intoxicants to the extent that member becomes unfit for duty.
[Rev 00-3] ADDITIONAL DATA
[REV 3-01] All members of the service are required to remain fit for duty as specified
above, and are reminded of their absolute responsibility to remain fit for duty while
in possession of their firearms.
Any misconduct involving a Member's misuse of a firearm while unfit for duty due to
excessive consumption of, and intoxication from, alcohol will result in that member's
termination from the Department. Exceptional cases will be determined by the Police
Commissioner, on a case by case basis.
Furthermore, any misconduct involving members who are found to be unfit for duty due
to excessive consumption and intoxication from alcohol, while armed with a firearm,
will result in the inclusion of the charge of "Unfit For Duty While Armed, " in
Departmental disciplinary proceedings. In addition to those imposed as a result of
all other charges stemming from the misconduct, strict punitive sanctions will be
imposed for any member upon whom the charge has been substantiated.
Additionally, a uniformed member of the service who refuses to submit to chemical
testing in connection with an alleged violation of section 1192 of the New York State
Vehicle and Traffic Law (Driving While Intoxicated) will be charged with violating
Patrol Guide procedure 203-10, page 1, step 4, "Engaging in conduct prejudicial to the
good order, efficiency, or discipline of the Department."
Members of the service are also reminded of the Department's commitment to the many
counseling and assistance programs available for a wide variety of problems. Members
who are experiencing problems related to alcohol, or know of any other member who may
be experiencing problems related to alcohol, are strongly encouraged to call HELPLINE
at (718) 271-7777, in order to achieve confidential assistance.

P.G. 203-05 Performance On Duty - General
Date Effective: 02-28-01
PERFORMANCE ON DUTY
1. Perform all duties as directed by competent authority.
2. Remain on post until properly relieved, except for police necessity, personal
necessity or meal period.
a. Notify telephone switchboard operator and, if possible, make entry in ACTIVITY
LOG (PD112-145) before leaving post.
b. Make entry upon return to post and notify telephone switchboard operator.
3. Take meal period in police facility, a bonafide restaurant or Department vehicle.
4. Make accurate, concise entries in Department records in chronological order,
without delay, using BLACK ink.
5. Sign Department reports or forms with full first name, middle initial and surname.
a. Print and write legibly.
b. Utilize shield and tax registry numbers as required.
NOTE: Civilian members of the service (e.g. school safety agent supervisors) as well
as uniformed members of the service (e.g. rank of lieutenant and above) who do not
possess a shield number are required to utilize their tax registry number instead as
an additional means of identification on Department forms. The use of the tax
registry number by these members is mandated even when there is no specific caption
calling for it. For example, supervisors in the rank of lieutenant and above will
enter their tax registry number in the "Shield No." caption at the bottom of the
PROPERTY CLERK'S INVOICE (PD521-141) after witnessing and verifying the packaging of
evidence/property/currency. Entry of the tax registry number will also apply to any
other Department form currently in use.
6. Make corrections on Department records by drawing an ink line through incorrect
matter. Enter correction immediately above and initial change.
7. Use numerals when entering dates on Department forms, e.g., 1/5/79.
8. Use abbreviation "Do" for ditto.
9. Start serial numbers with one (1) at beginning of each year for official forms or
reports, unless otherwise specified.
10. In the absence of supervisory presence or direction, a member may wear dual
purpose disorder control/scooter helmet at own discretion if it is believed that
safety is endangered or conditions warrant. In all supervised situations, the ranking
member on the scene will determine in the first instance if helmets are to be worn or
removed except in emergencies, such as those situations where the member reasonably
believes that there is a substantial and specific imminent threat to the safety of the
member. Members of the service shall have the discretion to carry their helmets on
their duty belts, or to secure the helmet within sight and sound of the scene (e.g. in
a vehicle, premises, or with another member of the service), to be deployed as
circumstances warrant.
The following guidelines regarding the wearing/carrying of helmets will apply:

a. Any member operating a motor scooter must wear a helmet (face shield is also
required when operating two-wheel scooter)
b. A member must wear or carry helmet when specifically directed to do so
c. Members performing Radio Motor Patrol in uniform will keep in helmets in the
vehicle trunk for use if needed
d. All other members shall keep their helmets in their lockers where they will be
readily accessible.
11. Answer telephone promptly, stating in a courteous manner, command, rank or title,
surname, and "May I help you?"
12. Be responsible for humane treatment and safekeeping of prisoners in custody or
detained in Department facility over which member has supervision.
13. Maintain Department property issued or assigned for use in serviceable condition.
14. Deliver recovered property, property removed from a prisoner, or property removed
from an emotionally disturbed, intoxicated or incapacitated person, to the desk
officer of the precinct where obtained unless otherwise directed.
15. Announce presence before entering a locker room, dormitory, lavatory, utilized by
members of the opposite sex, except in an emergency. In addition, be accompanied by
member of said opposite sex, if practicable.
NOTE: In complying with the regulation above, desk officers concerned will make an
entry in Command Log indicating time/date of member(s) of the service utilizing
dormitory and reason, and will inform inspecting officers if dormitory is being used
prior to conducting inspection. Additionally, inspecting officers will peruse the
Interrupted Patrol Log, etc., to ascertain who is authorized in facility prior to
conducting inspection.
16. Operate Department vehicles only when assigned and only when Department qualified
to operate such vehicle.

P.G. 203-06 Performance On Duty - Prohibited Conduct
Date Effective: 01-01-00
PERFORMANCE ON DUTY - PROHIBITED CONDUCT
1. Consuming intoxicants while in uniform whether on or off duty.
2. Bringing or permitting an intoxicant to be brought into a Department building,
facility, booth, boat, or vehicle, except in performance of police duty.
3. Entering premises serving intoxicants, except for meal or performance of duty.
4. Carrying a package, umbrella, cane, etc., while in uniform, except in performance
of duty.
5. Recommending use of particular business, professional or commercial service to
anyone except when transacting personal affairs.
6. Steering business, professional or commercial persons to a prospective client
requiring such services except when transacting personal affairs.
7. Consenting to payment by anyone to regain lost or stolen property or advising such
payment, except towing fees as provided by law for recovered stolen vehicles.
8. Riding in any vehicle, other than a Department vehicle to which assigned, while in
uniform, except when authorized or in an emergency (sergeants and police officers
only).
9. Using Department logo unless authorized by Police Commissioner.
10. Wearing any item of apparel which contains a Department logo or shield, or in any
way identifies its wearer with the New York City Police Department, unless approved by
the Uniform and Equipment Review Committee, prior to being worn by a member of the
service, uniformed or civilian, on or off duty.
11. Engaging in card games or other games of chance in a Department facility.
12. Engaging in illegal gambling anywhere except in performance of duty.
13. Having any person make a request or recommendation that affects the duties of any
member of the service, except as provided by Department procedures.
14. Engaging in conduct defined as discriminatory in P.G. 205-36, "Employment
Discrimination," "SCOPE" statement.
15. Using Department letterhead, personnel, equipment, resources, or supplies for any
non-Department purpose or non-city purpose.
[REV 01-01] 16. Wearing or carrying an unauthorized beeper/pager and/or cellular
telephone while on duty.
[I.O. 35 s 04] 17. Appropriating or using official Department digital/analog recorded
media, (e.g. video tape, digital computer files or digital audio/video recording)
except as authorized for official Department business.

P.G. 203-07 Performance On Duty - Personal Appearance
Date Effective: 05-30-02
PERFORMANCE ON DUTY - PERSONAL APPEARANCE
1. Be neat and clean.
2. Keep uniforms clean, well pressed, and in good repair.
will not display a clearly visible company name or logo.

Shoes must be shined and

3. Keep uniform securely buttoned.
a. When the short-sleeved shirt is worn, the collar button may be left unbuttoned
but all other buttons shall be fastened.
4. Wear cap squarely on head, with center of visor directly over nose.
a. No hair is to show beneath the visor of the cap.
b. Cap must be worn when members are assigned to foot patrol, traffic posts, or
details.
c. Members riding in Department vehicles may remove the cap while in the vehicle.
d. Police officers and detectives assigned to subway patrol duties in uniform have
the option of wearing the cap during the period of June 1 to October 1.
NOTE: At all other times, the uniform cap must be worn except where there are
exigent circumstances. When the exigent circumstances have stabilized, the cap must
be worn.
5. Prevent non-uniform articles from showing above uniform collar.
a. When the short-sleeve shirt is worn, undershirts, neck chains, or other nonuniform articles shall not be visible within the open collar or below the sleeve ends
of the shirt.
b. Shirt sleeves may not be rolled up.
6. Wear hair so that it is neatly groomed and conforms to the shape of the head.
a. All regulations regarding the appearance of members' hair apply equally to male
and female uniformed members of the service.
b. When a member is in uniform, regardless of whether or not the cap is worn, hair
will not be worn so that it falls over the eyebrows or reach the collar.
c. The length and bulk of the hair should not interfere with the wearing of any
uniform headgear, including emergency equipment. The hairstyle should allow for the
uniform cap to be placed squarely on the head, without visible bulk.
7. Necessary hair holding devices (such as but not limited to rubber bands, clips,
barrettes, pins), if used, must be unadorned and plain, and be transparent or similar
to the color of the hair. All such devices must be unobtrusive, and concealed as much
as possible. Hair scarves, beads, bows, large and decorative fabric-covered elastic
bands, large plastic clips, or other ornamental items are prohibited.
8. Keep sideburns closely trimmed and not extending below bottom of earlobe.

9. Have mustache neatly trimmed, not extending beyond, nor drooping below corners of
mouth.
10. Do not grow beards or goatees except under the following circumstances:
a. When required because of a medical condition and with written approval of the
Chief Surgeon. (Copy of written approval will be in possession of member of the
service whenever in uniform.)
b. When approved, in writing, by member's commanding officer because of nature of
member's assignment. (Copy of written approval will be in possession of member of the
service whenever in uniform.)
c. When required because of religious accommodation and with written approval of the
Deputy Commissioner, Equal Employment Opportunity. (Copy of written approval will be
in the possession of member of the service whenever in uniform.)
d. When assigned to perform duty in uniform, members granted the aforementioned
exceptions will conform, to the extent possible, to provisions of this procedure.
(For example, long hair will be gathered and secured closely to the head above the
collar.)
11. Do not wear ornaments or jewelry visible on the head, neck, or wrist while
performing duty in uniform. Prohibited ornaments include, but are not limited to
earrings, necklaces, neck chains, bracelets, and body piercing.
a. Medical alert bracelets may be worn visibly.
b. Watchbands must be a conservative color, such as navy, black, brown, yellow
metal, white metal, or similar colors.
c. Rings may be worn if they are generally smooth, and not likely to catch on other
objects. Rings with jagged edges, raised stones, etc., are not permitted.
12. Keep fingernails neatly trimmed and extending no more than ¼ inch from the
fingertip.
a. Nail polish may be worn only if it is clear, or of a natural, conservative color.
b. Any designs or decorations on nails are prohibited.
13. Only those cosmetics which are of conservative color and amount shall be
permitted.
14. Eyewear will be of conservative style and color. No neon or brightly colored
frames may be worn. Eyeglass straps may be worn, but must be black.
15. While in uniform in public view, do not chew gum, use tobacco in any form, or hold
toothpicks in the mouth.
16. When authorized to perform duty in civilian clothing, wear attire appropriate for
assignment.

P.G. 203-08 Making False Statements
Date Effective: 01-01-00
MAKING FALSE STATEMENTS
PROHIBITED CONDUCT
1. Making false official statement.
NOTE: The making of false statements will result in dismissal from this Department,
absent exceptional circumstances. Examples of false statements include, but are not
necessarily limited to, lying under oath during a civil, administrative or criminal
proceeding as well as during an official Department interview conducted pursuant to
Patrol Guide procedure 206-13, "Interrogation of Members of the Service." Exceptional
circumstances will be determined by the Police Commissioner on a case by case basis.

P.G. 203-09 Public Contact - General
Date Effective: 01-01-00
PUBLIC CONTACT
[Rev 04-01] 1. Courteously and clearly state your rank, name, shield number and
command, or otherwise provide them, to anyone who requests you to do so. Allow the
person ample time to note this information.
2. Be courteous and respectful.
3. Avoid conflict with Department policy when lecturing, giving speeches or submitting
articles for publication. Questions concerning fees received will be resolved by
Chief of Personnel.

P.G. 203-10 Public Contact - Prohibited Conduct
Date Effective: 05-19-00
PUBLIC CONTACT - PROHIBITED CONDUCT
1. Using discourteous or disrespectful remarks regarding another person's ethnicity,
race, religion, gender or sexual orientation.
2. Knowingly associate with any person or organization:
a. Advocating hatred, oppression or prejudice based on race, religion, gender, or
sexual orientation.
b. Disseminating defamatory material.
c. Reasonably believed to be engaged in, likely to engage in, or to have engaged in
criminal activities.
d. Preventing or interfering with performance of police duty.
3. Divulging or discussing official Department business, except as authorized.
[I.O. 35 s 04] 4. Appropriating or using official Department digital/analog recorded
media, (e.g. video tape, digital computer files or digital audio/video recordings)
except as authorized for official Department business.
5. Engaging in conduct prejudicial to good order, efficiency or discipline of the
Department.
6. Making recommendation for or concerning any person or premises to any government
agency in connection with issuance, revocation or suspension of any license or permit,
except when required in performance of duty.
7. Soliciting, collecting or receiving money for any political fund, club,
association, society or committee.
8. Joining any political club within the precinct to which assigned.
9. Being a candidate for election to, or serving as member of a School Board, if
School District is located within City of New York (see Section 2103-a, Education
Law.)
10. Endorsing political candidates or publicly expressing personal views and opinions
concerning the merits of:
a. Any political party or candidate for public office;
b. Any public policy matter or legislation pending before any government body; or
c. Any matter to be decided by a public election.
NOTE: Such conduct, as described above in step 10, is prohibited while on duty or
when in uniform, except with the permission of the Police Commissioner.
11. Having an interest in or association with premises engaged in illegal gambling
operations, smoke shops, after hours clubs or similar illegal activities, except in
performance of duty.

12. Patronizing unlicensed premises (social clubs, after hours clubs, etc.) where
there is illegal sale of alcoholic beverages and/or use of drugs, except in
performance of duty.
[Rev 2-00] 13. Violating Section 1129 of the New York City Charter. This section
provides that any uniformed member who shall accept any additional place of public
trust or civil emolument, OR who shall be nominated for any office elective by the
people, and does not decline said nomination within ten (10) days, shall be deemed
thereby to have vacated his or her position/office in the Department. This vacatur of
office shall not apply to the following:
a. A member of a community board
b. An appointment, nomination or election to a board of education outside the City
of New York
c. A member, who with the written authorization of the Mayor, shall accept any
additional place of public trust or civil emolument while on leave of absence without
pay from the Department.
14. Smoking in public view while in uniform.
15. Occupying seat in a public conveyance, while in uniform, to exclusion of paying
passenger.
NOTE: Uniformed members assigned to perform patrol duties on a train may not occupy
a seat at any time.
16. Using personal card describing police business, address, telephone number or title
except as authorized by Department Manual.
17. Rendering any service for private interest, which interferes with proper
performance of duty.
18. Possessing or displaying police shield, IDENTIFICATION CARD (PD416-091) or similar
object except as authorized by the Police Commissioner.
19. Enlisting or accepting a commission in any federal military reserve or state
militia organization without written approval of the Police Commissioner.
20. Serving on a community board's Public Safety Committee (which deals directly with
Police Department and other law enforcement matters).
21. Voting on any matter that comes before the community board concerning Police
Department activities in the district that the board serves.

P.G. 203-11 Use Of Force
Date Effective: 01-01-00
USE OF FORCE
All uniformed members of the service are responsible and accountable for the proper
use of force under appropriate circumstances. Members of the service are reminded
that the application of force must be consistent with existing law and with New York
City Police Department Values, by which we pledge to value human life and respect the
dignity of each individual. Depending upon the circumstances, both federal and state
laws provide for criminal sanctions and civil liability against uniformed members of
the service, when force is deemed excessive, wrongful or improperly applied.
The primary duty of all members of the service is to preserve human life. Only that
amount of force necessary to overcome resistance will be used to effect an arrest or
take a mentally ill or emotionally disturbed person into custody. Deadly physical
force will be used ONLY as a last resort and consistent with Department policy and the
law.
At the scene of a police incident, many members of the service may be present and some
members may not be directly involved in taking police actions. However, this does not
relieve any member present of the obligation to ensure that the requirements of the
law and Department regulations are complied with. Members of the service are required
to maintain control or intervene if the use of force against a subject clearly becomes
excessive. Failure to do so may result in both criminal and civil liability.
EXCESSIVE FORCE WILL NOT BE TOLERATED.
All members of the service at the scene of a police incident must:
a. Immediately establish firearms control
b. Use minimum necessary force
c. Employ non-lethal alternatives, as appropriate.
Members of the New York City Police Department will NOT use chokeholds. A chokehold
shall include, but is not limited to, any pressure to the throat or windpipe, which
may prevent or hinder breathing or reduce intake of air. Whenever it becomes necessary
to take a violent or resisting subject into custody, responding officers should
utilize appropriate tactics in a coordinated effort to overcome resistance (for
example see P.G. 216-05, "Aided Cases-Mentally Ill or Emotionally Disturbed Persons").
The patrol supervisor, if present, should direct and control all activity. Whenever
possible, members should make every effort to avoid tactics, such as sitting or
standing on a subject's chest, which may result in chest compression, thereby reducing
the subject's ability to breathe.
Persons taken into custody (i.e., arrest, mentally ill, emotionally disturbed, etc.)
shall be rear cuffed at the earliest opportunity to reduce the potential for
resistance, which may cause injuries. In addition, alternate restraining devices
(Velcro straps, mesh restraining blankets, etc.) shall be used, at the earliest
opportunity, to restrain or further restrain a subject whose actions or behavior may
cause injury to himself/herself or others.
After an individual has been controlled and placed under custodial restraint using
handcuffs and other authorized methods, the person should be positioned so as to
promote free breathing. The subject should not be maintained or transported in a face
down position.

The member assuming custody of the subject should closely observe him or her for any
apparent injuries. If the area is dark, a flashlight or other source of illumination
should be used to maintain a clear view of the subject at all times.
If a person appears to be having difficulty breathing or is otherwise demonstrating
life-threatening symptoms, medical assistance will be requested immediately. The
patrol supervisor will direct that alternate means to maintain custody be utilized, if
appropriate.
The use of restraints to "hog-tie" (restraining person by connecting or tying rear
cuffed hands to cuffed or shackled ankles or legs) subjects and the transportation of
subjects in a face down position within any vehicle are prohibited.

P.G. 203-12 Deadly Physical Force
Date Effective: 01-01-00
DEADLY PHYSICAL FORCE
The New York City Police Department recognizes the value of all human life and is
committed to respecting the dignity of every individual. The primary duty of all
members of the service is to preserve human life.
The most serious act in which a police officer can engage is the use of deadly force.
The power to carry and use firearms in the course of public service is an awesome
responsibility. Respect for human life requires that, in all cases, firearms be used
as a last resort, and then only to protect life. Uniformed members of the service
should use only the minimal amount of force necessary to protect human life. Where
feasible, and consistent with personal safety, some warning, such as "POLICE - DON'T
MOVE," should be given. Deadly force is never justified in the defense of property.
Above all, the safety of the public and uniformed members of the service must be the
overriding concern whenever the use of firearms is considered.
GUIDELINES FOR THE USE OF FIREARMS
a. Police officers shall not use deadly physical force against another person unless
they have probable cause to believe they must protect themselves or another person
present from imminent death or serious physical injury.
b. Police officers shall not discharge their weapons when doing so will
unnecessarily endanger innocent persons.
c. Police officers shall not discharge their firearms in defense of property.
d. Police officers shall not discharge their firearms to subdue a fleeing felon who
presents no threat of imminent death or serious physical injury to themselves or
another person present.
e. Police officers shall not fire warning shots.
f. Police officers shall not discharge their firearms to summon assistance except in
emergency situations when someone's personal safety is endangered and unless no other
reasonable means is available.
g. Police officers shall not discharge their firearms at or from a moving vehicle
unless deadly physical force is being used against the police officer or another
person present, by means other than a moving vehicle.
h. Police officers shall not discharge their firearms at a dog or other animal
except to protect themselves or another person from physical injury and there is no
other reasonable means to eliminate the threat.
i. Police officers shall not, under any circumstances, cock a firearm. Firearms must
be fired double action at all times.

P.G. 203-13 Financial Restrictions - Prohibited Acts
Date Effective: 05-19-00
FINANCIAL RESTRICTIONS - PROHIBITED ACTS
1. Using confidential official information to advance financial interest of self or
another.
2. Becoming interested, directly or indirectly, in any manner except by operation of
law in any business dealing with City.
3. Engaging, or rendering a service, in any financial, commercial or private interest
which is directly or indirectly in conflict with official duties.
4. Purchasing city-owned real property through negotiated sale, EXCEPT a city-owned
residential building of six (6) units or less, may be purchased through negotiated
sale. Violation subjects member to fine, suspension or dismissal and member may be
prosecuted for a misdemeanor.
5. Purchasing real estate for rental purposes within precinct of assignment.
6. Soliciting, accepting, printing or publishing advertisements, or booster lists, or
receiving funds from a businessperson or any other person, directly or indirectly,
relating to a journal or any other publication of any organization that has the word
"POLICE" in its organization title or its literature, cards, tickets, etc., used to
raise funds for any purpose indicating, in any way, an affiliation with this
Department, without approval of the Chief of Internal Affairs.
7. Selling or issuing tickets, invitations or any other writing or device for the
purpose of admission to functions held by religious, line or fraternal organizations
within this Department, and any placards, invitations, circulars or other similar
instrument advertising these affairs bearing the words "POLICE DEPARTMENT - CITY OF
NEW YORK" or similar term indicating an affiliation with the Police Department without
the approval of the Chief of Internal Affairs.
NOTE: The officers and committee members taking part in the arrangement, operation
or conduct of authorized affairs under the auspices of religious, line or fraternal
organizations of this Department will ensure that Department standards are maintained.
8. Authorizing use of photograph in uniform or mentioning rank, title or membership in
Department for commercial advertisement.
9. Accepting testimonial award, gift, loan or thing of value to defray or reimburse
any fine or penalty, or reward for police service except:
a. Award from City of New York Employee's Suggestion Board
b. Award of Departmental recognition
c. Award to a member of officer's family for a brave or meritorious act, from a
metropolitan newspaper.
[Rev 2-00] d. Monetary prize or award from foundations, universities, institutions,
etc., after review by the Deputy Commissioner, Legal Matters and the approval of the
Police Commissioner.
10. Purchasing or acquiring property of another, without approval of commanding
officer, knowing or having reason to know that such property was held in custody of
this Department.

11. Soliciting, contributing or paying, directly or indirectly, or otherwise aiding
another to solicit, contribute or pay any money or other valuable consideration which
will be used in connection with a matter affecting the Department or any person
connected with the Department, without permission of the Chief of Internal Affairs.
12. Soliciting or accepting loans from merchants, firms or persons doing business
located or residing in area of assignment.
[Rev 2-00] 13. Entering into a business or financial transaction with another member
of the service who is your superior or subordinate.
For the purpose of the prohibition in step 13, a traditional, rather than a military
meaning of superior or subordinate shall be applied. A "subordinate" shall mean all
individuals in lower positions whose work the superior has the power to direct or
whose terms and conditions of employment the superior has the power to affect.
The Conflicts of Interest Board has determined that it is a violation of the conduct
described in step 13 for a superior to solicit charitable contributions from, or to
offer to sell products of any amount or value to a subordinate. The Board has
specifically ruled, however, that a subordinate may sell products for profit or
charitable purposes, or solicit donations for charitable purposes from a superior if
the amount involved is de minimis. The Board has defined de minimis to be $25.00 or
less.

P.G. 203-14 Financial Restrictions - Prohibited Interests
Date Effective: 05-24-00
FINANCIAL RESTRICTIONS- PROHIBITED INTERESTS
[Rev 2-00] 1. No Department employee may have a position in a firm that the employee
knows, or should know, is engaged in business dealings with the Department.
2. No Department employee may have a position in a firm that the employee knows, or
should know, is engaged in business dealings with the City, unless such position is in
a firm whose shares are publicly traded.
NOTE: For purposes of steps 1 and 2 above, a position with a firm includes, but is
not limited to an officer, director, manager, employee, trustee, attorney, agent,
broker or consultant to the firm. The definition of "firm" includes an individual
seeking business on his/her own behalf, and as a sole proprietor.
3. In addition to the prohibitions outlined above, a Department employee may not have
an ownership interest in a firm that is engaged in business dealings with the
Department or have an ownership interest in a firm whose shares are not publicly
traded, that is engaged in business dealings with the City.
4. If a Department employee has an ownership interest prohibited in step 3 above, the
employee must, within ten (10) days of learning that such ownership interest is
prohibited:
a. Terminate such ownership in the firm, OR
b. Disclose the prohibited ownership interest to the Conflicts of Interest Board.
NOTE: For purposes of steps 3 and 4 above, an ownership interest means an interest
held by a Department employee, the employee's spouse or unemancipated child, that is
greater than five (5) percent of the firm or an investment equivalent to $32,000.00.
If a Department employee has an interest in a firm, whose shares are publicly traded,
that has business dealings with the City (which would be permitted), but is not sure
whether that firm has business dealings with the Department (which would not be
permitted), the employee may make written request to the Police Commissioner, through
channels, for a determination on whether that firm does business with the Department.
Any Department employee who believes they may be covered by these provisions should
immediately contact the Conflicts of Interest Board at (212) 442-1400 for further
instructions.
An employee may have an interest otherwise prohibited above if written approval is
obtained from the Police Commissioner and the Conflicts of Interest Board approves.

P.G. 203-15 Off Duty Conduct - Attendance At Parades, Funerals, Memorial Services And
Other Department-oriented Or Law Enforcement Events
Date Effective: 01-01-00
PURPOSE
To inform all off duty members of the service of the guidelines to be complied with
when attending or taking part in parades, funerals, memorial services, and other
Department-oriented or law enforcement events.
SCOPE
All members of the service are strictly accountable for their conduct at all times,
whether on or off duty, inside or outside New York City. Conduct which brings
discredit to the Department, or conduct in violation of law is unacceptable and will
result in appropriate disciplinary measures. Additionally, all members of the service
are subject at all times to the provisions of the Patrol Guide, other Department
regulations, and all local, state, and federal laws.
PROCEDURE
When attending or taking part in parades, funerals, memorial services, and other
Department-oriented or law enforcement-oriented events, the following will be complied
with:
a. ALL members are required to report corruption or serious misconduct whether on or
off duty, inside or outside New York City. In particular, ranking officers are
reminded that supervisory responsibilities are never abrogated. Ranking uniformed
members of the service must take affirmative action whenever they observe or become
aware of corruption or serious misconduct, including immediate notification to the
Internal Affairs Bureau.
b. On duty members, in or out of uniform, will return to their commands as soon as
the event is over. They will not take a meal period and will not be granted lost time
until they return to their assigned commands.
c. All off duty uniformed members of the service who wish to wear their uniform
outside New York City must receive permission in advance from the Police Commissioner,
First Deputy Commissioner, or Chief of Department.
NOTE: ALL OFF DUTY MEMBERS WHO ARE IN UNIFORM MUST CONDUCT THEMSELVES AS IF THEY
WERE ON DUTY, AND WILL BE HELD ACCOUNTABLE ACCORDINGLY. ADDITIONALLY, ALL MEMBERS WILL
RESPECT, COOPERATE WITH, AND FOLLOW THE DIRECTION OF PERSONNEL FROM OTHER LAW
ENFORCEMENT AGENCIES WHEN PRESENT IN THAT AGENCY'S JURISDICTION.
d. Off duty members granted permission to wear uniforms will only wear them for the
duration of the event. They must then change into civilian attire as soon as the
event is over.
e. Under no circumstances will any member wear his/her uniform off duty or attend
any parties, dinners, fund raising events, etc., in uniform, without the permission of
his/her commanding officer or designee. This includes social events that take place
after a parade, funeral, etc., has ended.
f. All members of the service are reminded to comply with P.G. 203-06, "Performance
On Duty - Prohibited Conduct," which prohibits the consumption of intoxicants when in
uniform whether on or off duty. Members will not, under any circumstances, allow
alcoholic beverages to be brought into Department facilities or vehicles except in
performance of duty.

g. All Department-oriented and law enforcement-oriented events that members of the
service attend, wherever they take place, will be monitored by ranking officers from
overhead commands. In selected cases, as specifically directed by the Police
Commissioner, First Deputy Commissioner, or Chief of Department, the Internal Affairs
Bureau will conduct such monitoring.
h. Members are reminded of the provisions of P.G. 204-08, "Firearms - General
Regulations," which states that off duty members are to be unarmed at their own
discretion when engaged in any activity of a nature whereby it would be advisable NOT
to carry a firearm, especially those events at which alcoholic beverages are consumed.
In addition, off duty members are reminded that they may only carry the regulation
service revolver or pistol, authorized off duty revolver, or authorized special
weapons.
i. Members, when out of state for a parade, funeral, memorial ceremony, or any other
Department-oriented or law enforcement-oriented event, may not carry any firearms
without the permission of the Police Commissioner, First Deputy Commissioner or Chief
of Department even when such an event takes place in a state which allows police
officers from other jurisdictions to carry their weapons.

P.G. 203-16 Guidelines For Acceptance Of Gifts And Other Compensation By Members Of
The Service
Date Effective: 01-01-00
PURPOSE
To provide guidance to members of the service relating to acceptance of gifts and
other compensation.
POLICY
It is the policy of the Department that members of the service may not accept any
reward, gratuity, gift or other compensation for any service performed as a result of
or in conjunction with their duties as public servants. All exceptions must be in
accordance with Chapter 68 of the New York City Charter and the Police Department
Board of Ethics rulings. This policy applies regardless of whether the service was
performed while said members of the Department were on or off duty. Members of the
service also shall not solicit any gift, gratuity, loan, present, fee or reward for
personal gain.
SCOPE
Members of the service may be offered gifts, awards, and other things of value by
private citizens, institutions, etc., in appreciation for their police service. It is
not unethical or illegal for a member of the service to accept gifts that are commonly
offered as tokens of appreciation, i.e., plaques, pen and pencil sets, etc. However,
cash rewards and personal gifts, such as wristwatches, etc., are strictly forbidden.
To insure that the general public does not misinterpret the justification for these
gifts, the following procedure has been established.
PROCEDURE
Whenever a member of the service is offered a gift or becomes aware that a gift will
be offered in appreciation for police service:
MEMBER CONCERNED
1. Comply with Department regulations relating to financial restrictions and
prohibited acts/prohibited interests.
2. Notify commanding officer, PRIOR to acceptance of gift.
COMMANDING OFFICER CONCERNED
3. Review circumstances regarding the offering of the gift.
a. Review Department Board of Ethics rulings relating to acceptance of gifts.
NOTE: Commanding officers are responsible to ensure command copies of Board of
Ethics rulings are maintained in Command Reference Library as required by A.G. 325-18,
"Command Reference Library."
IF GIFT IS A REWARD OR PRESENT FOR POLICE SERVICE RENDERED IN DISCHARGE OF OFFICIAL
DUTY:
4. Prepare a report, on Typed Letterhead, to the Police Commissioner, for review and
final determination regarding acceptability of gift.
IF GIFT IS OFFERED BY A PERSON/FIRM WHICH IS, OR INTENDS TO ENGAGE IN BUSINESS DEALING
WITH THE CITY OF NEW YORK:

5. Review City Charter, Section 2604 (B)5 to ensure that there is no conflict of
interest.
6. Make final determination regarding the propriety of accepting gift and notify
member concerned.
a. Request ruling by Board of Ethics if circumstances of offering are peculiar in
nature and not reflected in current rulings.
7. Prepare a report, on Typed Letterhead, to the Chief of Internal Affairs, through
channels, for any member who receives two (2) or more gifts, regardless of value or
source of gift, within a calendar year.
RELATED PROCEDURES
Command Reference Library (A.G. 325-18)
FORMS AND REPORTS
Typed Letterhead

P.G. 203-17 Fund Raising Events
Date Effective: 01-01-00
PURPOSE
To provide specific information relative to fund raising activities affecting the
Department or any person connected with the Department, and the posting of
advertisements involving such events by members of the service.
PROCEDURE
Prior to the fund raising event or posting of advertisements, concerning the event:
COMMANDING OFFICER, MEMBER CONCERNED
1. Prepare a request, on Typed Letterhead, addressed to the Chief of Internal Affairs,
(through channels), containing the following information:
a. The date, time and location of the fund-raiser, the identities of the organizers
and the recipient of the proceeds after expenses.
b. The results of inquiries made to the Intelligence Division and the Organized
Crime Control Bureau relative to the premises and the principals involved, and the
State Liquor Authority, when appropriate.
c. The results of a check of the respective precinct's Integrity Monitoring File.
d. The specific manner by which funds will be raised and the method of compensation
to the principals of the premises, including an assurance that the full retail price
will be paid for all food, beverages and ancillary services, such as music,
entertainment, etc.
e. A statement indicating that no illegal gambling will take place at the event.
f. A statement indicating that a specific accounting of funds collected and
disbursed will be forwarded, within thirty (30) days after the fund-raiser, to the
Chief of Internal Affairs.
g. A statement indicating that no conflict with Department procedures and/or
guidelines was found to exist relative to the fund- raiser.
h. A concluding remark recommending approval of the request.
2. Forward completed request, through channels, to the Chief of Internal Affairs.
MEMBER CONCERNED, INTERNAL AFFAIRS BUREAU
3. Advise commanding officer submitting request of the IAB number assigned to the
request, and whether the request was approved or disapproved by the Chief of Internal
Affairs.
4. Return request, if approved, to the bureau chief/counterpart concerned for
appropriate follow-up and event monitoring.
RELATED PROCEDURE
Financial Restrictions - Prohibited Acts (P.G. 203-13)

P.G. 203-18 Residence Requirements
Date Effective: 01-01-00
PURPOSE
To ensure emergency notification information is current for the purposes of notifying
a relative or friend whenever a member of the service is seriously injured or deceased
and that the residence requirements are complied with.
MEMBER OF THE SERVICE
1. Prepare CHANGE OF EMERGENCY NOTIFICATION (PD 451-122).
2. Provide commanding officer with a telephone number, at residence, for emergency
notifications (a beeper/pager number is not sufficient).
3. Notify commanding officer by submitting form CHANGE OF NAME, RESIDENCE OR SOCIAL
CONDITION (PD451-021), when name, residence, social condition or telephone number is
changed.
COMMANDING OFFICER
4. Ensure that each member of the service provides current emergency notification
information for inclusion in personal folder, FORCE RECORD (PD406-143) and other
command files.
MEMBER OF THE SERVICE
5. Update emergency notification information on file at command when required.
NOTE: A review of emergency notification information should be undertaken when
circumstances warrant, i.e. changes in contact persons, addresses etc.
RESIDENCE REQUIREMENTS
UNIFORMED MEMBER OF SERVICE
6. Reside within City of New York or Westchester, Rockland, Orange, Putnam, Nassau, or
Suffolk Counties.
ADDITIONAL DATA
It is the responsibility of members of the service to provide current notification
information to their commands.
New York City local law requires civilian members of the service, who entered city
service on or after September 1, 1986, to reside within New York City. Civilian
members of the service who were permanently appointed to city service before this date
may reside outside the city; however, such civilian members who accept either
provisional, non- competitive, or exempt positions must establish city residence
within one (1) year. All allegations of non-compliance with this law will be referred
to the Personnel Bureau's Investigations Unit, regardless of the civilian member's
permanent bureau assignment within the Department. Sole investigative responsibility
will rest with the Investigations Unit. Results of investigation will be review by the
Director, Employee Management Division. If an investigation does identify a civilian
member in violation of this requirement, the civilian member of the service will be
given an opportunity to rebut the investigation's findings. Civilian members of the
service found, in fact, not in compliance with this requirement are subject to
termination. Department trial will not be conducted.

FORMS & REPORTS
CHANGE OF EMERGENCY NOTIFICATION (PD 451-122)
CHANGE OF NAME, RESIDENCE OR SOCIAL CONDITION (PD451-021)
FORCE RECORD (PD406-143)

P.G. 203-19 Vacation Policy
Date Effective: 01-01-00
VACATION POLICY
1. Accrue vacation at the following rates:
a. 1 2/3 days each month during the first five (5) years of service
b. 2 1/4 days each month after the first five (5) years of service.
2. Vacations are granted according to seniority in rank and by squad assignment, if
appropriate. (The date of actual appointment to the rank of police officer will
determine seniority for vacation selection).
3. NOT MORE THAN 12% of personnel assigned to a uniformed patrol command (e.g.,
precinct, police service area, transit district, etc.) shall take vacation at the same
time.
4. Staff members of uniformed patrol commands and the uniformed members of those
commands who perform special tours of duty, i.e., day squad, traffic officers, etc.,
shall select vacation separately from other uniformed members of the command. The 12%
limitation will be maintained, if possible.
5. Probationary police officers are not permitted to take vacation while in training
at the Police Academy. After assignment to permanent command probationary police
officer is allowed to take vacation in excess of the 12% limitation but not in
conjunction with next vacation allowance.
6. Vacations for uniformed members of the service assigned to other than uniformed
patrol commands will be granted at the discretion of the commanding officer. The 12%
limitation will be adhered to, if possible.
7. Vacations of police officers (1st grade) and detectives who perform duty with the
Police Officer/Sergeant Duty Schedule may be selected as follows:
a. One (1) period consisting of five (5) sets of tours (or a comparable period based
on the member's duty schedule) OR
b. Two (2) periods consisting of three (3) sets and two (2) sets of tours, OR
c. Three (3) periods consisting of two (2) periods of two (2) sets of tours and one
(1) period consisting of one (1) set of tours, OR
d. Four (4) periods consisting of one (1) period of two (2) sets of tours and three
(3) periods consisting of three (3) single sets of tours, OR
e. Five (5) periods consisting of five (5) single sets of tours.
8. Police officers, other than first grade, may select one (1) period consisting of
four (4) sets of tours or two (2) periods, each consisting of two (2) sets of tours.
However, if an officer's fifth (5th) anniversary appointment date falls within the
current calendar year, the vacation allowance of said officer will be as follows:
APPOINTMENT DATE
January 1 to February 14 (inclusive)
February 15 to April 15 (inclusive)
April 16 to June 15 (inclusive)
June 16 to July 15 (inclusive)
July 16 to September 15 (inclusive)

VACATION ALLOWANCE
27 work days
26 work days
25 work days
24 work days
23 work days

September 16 to November 15 (inclusive)
November 16 to December 15 (inclusive)

22 work days
21 work days

9. Lieutenants, sergeants and detectives may take vacation in one (1) period, two (2)
approximate equal periods, or may select vacations consisting of one (1) complete set
of tours and two (2) others of approximately equal length. Captains through deputy
chiefs will take vacations consistent with the needs of their command.
10. Uniformed members of the service (police officer through deputy chief) may carry
over a maximum of three (3) weeks vacation into following year subject to the
following conditions:
a. Accrued time may not be taken during June, July, August or December.
b. Selection of accrued vacation is subject to exigencies of the Department.
c. Selection of accrued time will be made after regular vacation picks.
d. The 12% limitation remains in effect.
NOTE: Accrued vacation guidelines do not apply to vacation time lost due to member
being on sick report.
11. Excusal periods occurring immediately prior to, within and immediately following
vacation are an integral part of such vacation.
12. Members shall start vacation at the beginning of a set of tours and consisting of
a complete set, if possible.
13. Prepare annual vacation lists prior to January 1st to permit commencement of
vacations on January 1st.
14. Two (2) individual vacation days may be taken during January and February of the
succeeding year, subject to the following guidelines:
a. Uniformed member concerned may select individual days when making regular
vacation selection; however, if not selected with regular pick, they may be selected
at later date subject to exigencies of the service.
b. ONLY 2% of uniformed members assigned to uniformed patrol commands may take
individual vacation days at one (1) time.
c. Police officers MAY NOT select more than one (1) of the following holidays as an
individual vacation day: Independence Day, Labor Day, Thanksgiving Day, Christmas Day
or New Year's Day.
15. Take vacations at a time convenient to the Department.
16. Command timekeeper will enter vacation selections in the Command Diary.
17. Vacation selection may be changed to fill a vacant period or when members mutually
agree to change vacation selections ONLY with permission of commanding officer.
18. Police officers retain original vacation selections when transferred. Supervisory
officers may retain original selections if the efficiency of the command is not
impaired. However, minor adjustments may be made to reflect new chart assignments.
19. Neither the executive officer nor the operations coordinator are permitted to take
vacations at the same time as the commanding officer.

20. Uniformed member will apply for vacation lost during the preceding year due to
sick leave, without delay, upon return to duty.
22. Vacation time granted in excess of accrued yearly allowance will result in
reduction of vacation allowance in the following year.

P.G. 203-20 Authorized Leave
Date Effective: 01-01-00
AUTHORIZED LEAVE
1. Prepare LEAVE OF ABSENCE REPORT (PD433-041) and submit to commanding
officer/supervisory head, for approval, at least five (5) days before leave commences
except in emergency.
2. Leaves may be terminated at discretion of Police Commissioner.
3. Member who is granted extended leave of absence without pay must take all accrued
leave prior to start of leave of absence.
4. Leave without pay for thirty (30) or more consecutive days during a year, except
military leave, will reduce authorized vacation by 1/12th for each thirty (30)
consecutive days of absence.
5. Member returning from leave without pay for one (1) year or more may not be granted
unaccrued vacation until member performs active duty for a minimum of three (3)
months, unless otherwise authorized by law.
6. A member of the service (uniformed or civilian) applying for any extended leave,
e.g., educational leave with or without pay, hardship leave, etc., is required to
communicate with the Military and Extended Leave Desk for instructions.
7. Leave without pay may be granted to observe a religious holiday. No more than 1/6th
of each squad may be granted such leave.

P.G. 203-21 Integrity Monitoring File
Date Effective: 09-28-01
PURPOSE
To identify locations where there is potential for members of the service to engage in
corrupt practices or misconduct.
DEFININTION
DESIGNATED OFF-LIMITS LOCATION - a location operating legitimately that a commanding
officer may place off-limits because of some police misconduct related activity, and
the need to avoid the appearance of impropriety by members of the command (see
Additional Data).
UNLAWFUL LOCATIONS - premises, whether in a member's command or elsewhere, that are
involved in illegal activities which would preclude the presence of a member of the
service, except in the line of duty (see Additional Data).
COOPING PRONE LOCATIONS - locations or premises where members of the service may
engage in unauthorized interrupted patrol (see Additional Data).
PROCEDURE
When a premises or location has been identified as a "Designated Off-Limits Location",
"Unlawful Location", or a "Cooping Prone Location" in a command under the jurisdiction
of the Patrol Services, Housing, or Transit Bureaus:
COMMANDING OFFICER
1. Direct integrity control officer to maintain an Integrity Monitoring File.
2. Document and have on file for review the reason(s) for including a location in the
Integrity Monitoring File.
NOTE: Documentation should include, but not be limited to criminal history, arrests,
summonses, reports to the State Liquor Authority, organized crime information,
corruption, Civilian Complaint Review Board/community complaints, etc. Dates of
reports and serial numbers should be included. For further information to be
maintained for off-limits and unlawful locations see "Additional Data."
3. Determine schedule to be utilized by commanding officer, executive officer, and
integrity control officer when making visits to Designated Off-Limits Locations.
a. Patrol supervisors will make observations, but not visits, to all locations as
directed by the integrity control officer.
4. Direct preparation and maintenance of an Integrity Monitoring Log for the recording
of observation and visits to subject locations.
INTEGRITY CONTROL OFFICER
5. Maintain Integrity Monitoring file.
6. Maintain Integrity Monitoring Log and record all visits and observations, as well
as police action directed at identified locations.
NOTE: The Integrity Monitoring Log will be in a Department record book divided
equally into three(3) separate sections entitled:

a. "Designated Off-Limits Locations"
b. "Unlawful Locations"
c. "Cooping Locations."
Each section will be captioned across a double page as follows:
FIRST PAGE
DATE

TIME

LOCATION

ACTIVITY OBSERVED(IF ANY)

SECOND PAGE
MEMBER MAKING OBSERVATION

ACTION TAKEN
(Summons, arrest, Intelligence
Div. notification, etc)

REMARKS

COMMANDING OFFICER
7. Evaluate, every six (6) months, the command's Integrity Monitoring File for
accuracy and relevance.
8. Add/delete locations by forwarding a report, on Typed Letterhead, to overhead
bureau concerned, through channels.
a. Indicate reason for addition/deletion.
b. Include an updated Integrity Monitoring File with report.
9. Prepare three (3) copies of updated Integrity Monitoring File on March 1st each
year, and forward to overhead bureau concerned, through channels.
a. An accompanying report will be prepared indicating that the commanding officer
concerned has reviewed the file and the locations on each list are in conformance with
this procedure.
BUREAU COMMAND
10. Review reports (both interim and annual) submitted by subordinate commands.
a. forward copy of report to the Investigation Review Section, Office of the Chief
of Department.
b. forward copy of report to the Internal Affairs Bureau.
ADDITIONAL DATA
The Investigation Review Section will act as the central repository for Designated
Off- Limits Locations, Unlawful Locations, and Cooping Prone Locations. Annually, the
Investigation Review Section shall forward an updated citywide list of these locations
to the Operations Unit and the Office of the Chief of Department. Furthermore, the
Quality Assurance division shall conduct audits of precincts, transit districts,
police service areas and borough command counterparts to ensure updated lists are
maintained in accordance with the provisions of this procedure.
If it becomes necessary for a uniformed member of the service to enter a location
listed in the Integrity Monitoring File because of assignment by competent authority,
i.e. radio dispatcher/serious police emergency, the member concerned will immediately
notify the patrol supervisor. The patrol supervisor will respond and make an ACTIVITY
LOG (PD112-145) entry of the circumstances.

The duties performed by units in Transit Bureau, The Traffic Control Division and the
Special Operations Division my present integrity hazards that are unique to their
specialties, i. e., marinas, riding academies, parking garages, etc.
Therefore, commanding officers of each unit will identify such locations, and, using
the criteria below, compile a Designated Off-Limits Location list for their unit's
Integrity Monitoring File. Furthermore, they will obtain, and personally review offlimits locations within other commands where their members perform patrol. These
locations will be included in their own lists of locations considered integrity
hazards for their personnel.
CRITERIA FOR INCLUSION IN INTEGRITY MONITORING FILE
DESIGNATED OFF-LIMITS LOCATION
a. Some documented police misconduct-related activity, such as:
(1) Any substantial acts of misconduct, or
(2) The failure of integrity tests, or
(3) The commanding officer's professional judgment after review of corruption
allegations, or
(4) Intelligence from the Organized Crime Control Bureau or the Intelligence
Division, particularly at locations involving organized crime, or
(5) The location's past history of repeated crimes or violations.
PLUS
b. Illegal conditions associated with locations, or the inference or appearance of
preferential treatment.
Conditions listed in paragraphs a or b above are both required in order for a
location to be included in the "Designated Off-Limits Locations" portion of the
Integrity Monitoring File.
Members of the service are prohibited from entering all Designated Off-Limits
Locations within their command of assignment, whether on or off duty. Because of
these limitations, commanding officers will be very judicious when designating a
location off-limits. In addition, they must be able to articulate the reasonable
basis used for selecting each location. Additionally, they should avoid listing
general areas such as entire streets, plazas, parks, etc., unless there are some
extraordinary circumstances that would justify the off-limits provisions of this
procedure.
The following information should be included in interim or annual reports regarding
Designated Off-Limits Locations:
(1)Date declared off-limits
(2)Number of visits/observations by commanding/executive/integrity control
officers or other supervisors
(3)Notifications to investigations unit concerned
(4)Any disciplinary/criminal action taken against members of the service re:
location concerned (including results)

(5)Date location closed or business sold
(6)Date removed from list and reason (passed integrity test, etc.)
UNLAWFUL LOCATION
a. Premises (licensed or unlicensed) where a member of the service MUST be suspended
for having an interest in, associating with or patronizing as indicated in Patrol
Guide procedure 206-07, "Cause For Suspension Or Modified Assignment", step 2,
subdivision "f" OR,
b. Unlicensed premises (neighborhood tavern or restaurant with an expired/suspended
license) where the sale of alcohol is the only apparent illegal activity and a member
of the service may be suspended or placed on modified assignment for patronizing such
a location as per Patrol Guide procedure 206-07, "Cause For Suspension Or Modified
Assignment", step 3, subdivision "e".
The following information should be included in interim or annual reports regarding
Unlawful Locations
(1)Date declared unlawful
(2)Number of visits/observations by commanding/executive/integrity control
officers or other supervisors
(3)Any notifications made to Internal Affairs Bureau or any unit/agency relative
to vice enforcement, narcotics, civil enforcement, etc.
(4)Any disciplinary/criminal action taken against members of the service re:
location concerned (including results)
(5)Date business sold
(6)Date location closed and reason (civil enforcement, vacated business, fire,
etc.)
If a member of the service becomes involved in an incident in an Unlawful Location,
outside of his/her command, and upon investigation it is discovered that the location
has been previously deemed unlawful, and is still carried as such in the command's
Integrity Monitoring File, the commanding officer/duty captain will determine whether
or not the member involved should have been aware of the unlawful status of the
location in question.
COOPING PRONE LOCATIONS
Consideration for designating a location as cooping prone should be based on past
history of allegations of cooping, or locations where, in the commanding officer's
judgment, there is likelihood that members will engage in interrupted patrol. Cooping
prone locations apply to on-duty members only. However, members will not be
prohibited from performing authorized patrol within such locations, when necessary.
FORMS AND REPORTS
ACTIVITY LOG (PD 112-145)
Type Letterhead
Uniforms and Equipment

P.G. 204-01 General Uniform Regulations
Date Effective: 01-01-00
UNIFORMS
1. Maintain at own expense articles prescribed for rank, position or duty.
NOTE: Recruits wear uniform only after inspected and stamped by Police Academy.
2. Do not modify prescribed uniforms in any manner except as specifically authorized
by higher authority.
3. Do not wear distinguishable items of the uniform with civilian clothes.
4. Do not wear uniform, shield or display IDENTIFICATION CARD (PD 416-091) while
participating in a rally, demonstration or other public assemblage except as
authorized by the Department.
[I.O. 7 s 03] 5. Wear uniform of the day. Commanding officers or unit commanders may
authorized a specialized uniform only after requesting and receiving approval from the
Police Commissioner's Uniform and Equipment Review Committee.
Submit requests to the Office of the Chief of Department:
Subcommittee.

Att:

Uniform and Equipment

a. Wear uniform when directed, if assigned to the Detective Bureau or to duty in
civilian clothes.
NOTE: Detectives, when assigned to duty in uniform, will wear prescribed police
officer's uniform with gold cap device and appropriate collar insignia.
6. While performing duty indoors, in uniform, wear regulation seasonal shirt and
trousers.
7. Wear the prescribed uniform, if regularly assigned to duty in uniform, when
appearing in court, the Trial Room or at the office of a ranking officer above the
rank of captain, except if off duty, on sick report, or if excused by competent
authority.
8. Purchase regulation service holsters, caps, raingear and all items of uniform which
are sewn or attached to the uniform, from the Equipment Section or other authorized
supplier.
9. Necessary uniform changes, other than those listed in step 10, will be made as
directed by the lieutenant platoon commander/counterpart.
a. The lieutenant platoon commander/counterpart shall authorize the removal, if
desired, of the duty jacket/summer blouse whenever the temperature for a specific tour
is expected to rise above 65 degrees Fahrenheit.
b. The lieutenant platoon commander/counterpart shall authorize the wearing of the
optional short sleeve shirt whenever the temperature for a specific tour is expected
to rise above 70 degrees Fahrenheit.
10. Remove summer blouse/duty jacket while performing duty in uniform between May 1
and November 1, if desired.
a. The following OPTIONAL uniform items may be worn between June
(1) Short sleeve shirt (without tie), and;

1 and October 1:

(2) Summer cap.
[I.O. 35 s 03] NOTE: During the period of June 1 to October 1, police officers and
detectives performing subway patrol duties in uniform shall have the option of wearing
the uniform cap.
Transit Bureau police officers and detectives who are assigned to subway patrol duty
for their entire tour also have the option of wearing the summer uniform described
below between June 1 and October 1.
a. Regulation NYPD blue short sleeve uniform shirt.
b. Cargo style shorts, as available in the Equipment Section.
c. Black leather uniform athletic shoe, lace-up style ONLY, with no visible logos
or markings. Either high-cut or low-cut style is authorized, however, the shoe should
have no more than five (5) shoelace grommets/attachments.
d. Black cotton crew socks, worn fully extended, length at least three (3) inches
but no more than five (5) inches above outermost anklebone. Socks must be visible.
11. Do not wear gloves or suspenders when summer blouse is removed.
12. Wear authorized breast bars at all times while in uniform unless directed
otherwise as in step 13 below.
13. Wear medals, decorations and authorized insignia at Department meetings,
ceremonies and while marching in parades. (Do not wear a medal and corresponding
breast bar at the same time).

P.G. 204-02 Uniform Classifications
Date Effective: 01-01-00
DRESS UNIFORM
To be worn for ceremonies, promotions, funerals, etc.:
SUMMER (CLASS A)
8 POINT CAP
SUMMER BLOUSE
LONG SLEEVE SHIRT & TIE
DRESS TROUSERS
SHINY (HIGH GLOSS) SHOES
WHITE GLOVES
DUTY BELT (OPTIONAL)

WINTER (CLASS A)
8 POINT CAP
WINTER COAT
LONG SLEEVE SHIRT & TIE
DRESS TROUSERS
SHINY (HIGH GLOSS) SHOES
WHITE GLOVES
DUTY BELT (OPTIONAL)

NOTE: A white shirt shall be worn by those uniformed members attending the funeral
of a member assigned to the same command.
PATROL UNIFORM
To be worn when on patrol:
SUMMER (CLASS B)
8 POINT CAP
LONG SLEEVE SHIRT & TIE
DUTY TROUSERS
BLACK SHOES
BLACK BOOTS (OPTIONAL)
V-NECK SWEATER (OPTIONAL)
BLACK BOOTS (OPTIONAL)

WINTER (CLASS B)
8 POINT CAP
WAIST/HIP LENGTH DUTY JACKET
LONG SLEEVE SHIRT AND TIE
OR TURTLE NECK SHIRT
DUTY TROUSERS
BLACK SHOES
BLACK GLOVES

SUMMER (CLASS C)
8 POINT CAP
SHORT SLEEVE SHIRT (NO TIE)
DUTY TROUSERS
BLACK SHOES
BLACK BOOTS (OPTIONAL)
ADMINISTRATIVE UNIFORM
To be worn when performing administrative duties in uniform:
SUMMER (CLASS D)
(NO CAP)
SHORT SLEEVE SHIRT (NO TIE)
DUTY TROUSERS
BLACK SHOES
DUTY BELT (OPTIONAL)

WINTER (CLASS D)
(NO CAP)
LONG SLEEVE SHIRT & TIE
DUTY TROUSERS
BLACK SHOES
DUTY BELT (OPTIONAL)
V-NECK SWEATER (OPTIONAL)

NOTE: Uniform is to be assigned by unit/lieutenant platoon commander. In the event
of a detail, etc., uniform is to be assigned by the detail commander. Detail
personnel will be advised of the uniform when assigned, but will have appropriate
uniform available for inclement weather.

P.G. 204-03 Uniforms
Date Effective: 03-24-00
DUTY UNIFORM
UNIFORMS MUST CONFORM WITH EQUIPMENT SECTION SAMPLES
POLICE OFFICER
CAP
Navy blue, black strap and chrome cap device bearing shield number.
DUTY JACKET
Waist length, navy blue, nylon, with zip-out Thinsulate(r) lining, knit wristlets
and waistband, and zip side vents, OR
Hip length, navy blue, nylon, with zip-out Thinsulate(r) lining, concealed zipper
front, gilt buttons, and zip side vents. Either of these jackets may be worn by ALL
uniformed members of the service performing patrol duty in uniform.
NYLON WINDBREAKER JACKET
Navy blue nylon finger tip length windbreaker type jacket with collar - to be
carried by all precinct/police service area anti-crime patrol personnel while
performing anti-crime duty and to be worn at police incidents and not worn off duty.
Jacket will have six inch (6") high white letters "P" and "D" affixed on front. The
letters "NYPD" will be affixed on the rear in four and one-half inch (4 1/2") high
white letters. The Department logo (patch) will be affixed to each sleeve.
NAMEPLATE
Worn on outermost garment, centered 1/4 inch below shield. (Do not wear nameplate on
raincoat). Nameplates for police officers are white metal; ranking officers and
detectives will wear yellow metal.
SHIRT
[Rev 1-00] NYPD dark blue, military type, polyester/rayon with appropriate service
stripes/hash marks, similar to sample sold at the Equipment Section. Authorized shirts
will have a label affixed on the inside of the shirt between the fourth (4th) and
fifth (5th) buttons that states: "Approved NYPD, Certification #".
TIE
Navy blue, breakaway type.
TIE CLASP
Regulation NYPD.
BELT
Black leather, 1 1/2 inches wide with gunmetal buckle.
DUTY TROUSERS
Navy blue, (polyester and wool) with 1/2 inch braid attached.

SHOES/SOCKS
Black, plain, smooth leather with flat soles and raised heels, or black high gloss
shoes, except that material other than leather or high gloss plastic may be used for
portion of ankle support shoe that is not visible below the pants leg. In addition,
shoes commonly referred to as the "secret sneaker" are also permissible, provided that
they generally conform in appearance to the regular duty shoe. These shoes will be on
display at the Equipment Section.
BLACK LEATHER JOGGING SHOES, SNEAKERS OR SHOES WITH VISIBLE LETTERING ARE NOT
AUTHORIZED WEAR. ONLY black socks will be visible when performing duty in uniform.
NOTE: Black, high gloss shoes must be worn at occasions that require the dress
uniform as directed by the Chief of Department, such as promotions, ceremonies and
funerals. However, the regulation uniform shoe may be worn on occasions that require
prolonged standing or walking, such as parades and street fairs.
Uniformed members of the service assigned to Emergency Service Unit, Highway
District, Harbor, Mounted Unit, etc., will wear appropriate footwear when performing
duty in work or specialized uniforms.
GLOVES
Black Leather Spectra-lined; Worn at all times with duty jacket or winter coat,
except when impractical, when safety may be jeopardized, or while in Department
vehicle.
White cotton Worn between 0800 and 1800 hours. NOT to be worn with duty jacket or
while carrying baton.
Traffic Duty Plain white wool (not required to be worn while performing RMP duty but
must be available for use).
INCLEMENT WEATHER GEAR
Regulation black rubber reflective or reversible black/orange raincoat with
reversible black or orange cap cover, hood and leggings. Shield will be fastened on
the raincoat over left breast, and cap device on the cap cover. (Wearing of leggings,
cap cover, hood, solid black overshoes or solid black rubber boots is optional).
DRESS UNIFORM
Winter Winter coat (navy blue fingertip length coat with regulation gilt [gold]
buttons), uniform shirt and tie, OR
Summer Summer blouse (navy blue with regulation gilt [gold] buttons and shoulder
straps) worn with regulation uniform shirt and tie, OR blue long-sleeve regulation
shirt with tie and tie clasp, when directed.
Trousers Navy blue serge with appropriate braid on trouser leg.
Shoes Black, high gloss (manufactured by using the poromeric or clarino process)
lace type oxford shoes with flat soles and raised rubber heels, black socks.
Gloves Black leather/white cotton, as appropriate.
Cap Navy blue, black strap, chrome cap device.
NOTE: Ranking officers will conform to the dress uniform described above, as
appropriate for their rank. Captains and above may wear the optional all weather dress

uniform coat in place of the winter coat. The bureau chief concerned will make
appropriate seasonal changes in dress uniform.
Pregnant uniformed members of the service, who are in their twentieth (20th) week of
gestation or earlier, if necessary, will wear business attire and display their
IDENTIFICATION CARD (PD416-091) on their outermost garment. Proper business attire
will conform with that worn to other official appearances, such as post-arraignment
court appearances, professional career interview, etc.
DETECTIVE
Uniform is the same as required for police officer, EXCEPT:
CAP
Gilt (gold) cap device (without shield number).
SERGEANT
Uniform is the same as required for police officer, EXCEPT:
CAP
Gilt (gold) cap device (without shield number) and gilt (gold) chinstrap.
TROUSERS
1 1/4 inch braid attached.
SHIRT, LONG SLEEVE
[I.O. 2 s 01] Dark blue, long sleeve uniform shirt with epaulettes, chevrons, two
patches and appropriate service stripes/hash marks, similar to sample sold at the
Equipment Section. Uniform long sleeve shirts may be worn with or without outer
garment, when authorized, and will always be worn with regulation tie, tie clasp, and
command numerals, as required, on collar.
SHIRT, SHORT SLEEVE (OPTIONAL)
[I.O. 2 s 01] Dark blue, short sleeve uniform shirt with epaulettes, chevrons, two
patches and optional longevity bar, similar to sample sold at the Equipment Section.
May be worn in place of long sleeve uniform shirt, when authorized. Command numerals,
as required, will be worn on collar. Regulation tie and tie clasp will not be worn
with short sleeve shirt and undershirt will not be exposed at the collar.
INSIGNIA OF RANK
Three (3) pointed chevrons, worn on sleeves of all outer garments except raingear.
LIEUTENANT
Uniform is the same as required for sergeant EXCEPT:
CAP
Frame is covered with black mohair braid.
INSIGNIA OF RANK
Gilt (gold) bar, worn on:

a. Shoulders of duty jacket, summer blouse and winter coat.
b. Collar of regulation shirt.
WINTER COAT
Designated as follows:
a. Shoulder straps
b. 1 1/4 inch black mohair braid on sleeves
c. Three (3) gilt (gold) buttons on cuffs.
SUMMER BLOUSE
Designated as follows:
a. 1 1/4 inch black mohair braid on sleeves
b. Three (3) gilt (gold) buttons on cuffs.
[Rev 1-00] SHIRT, LONG SLEEVE
White, long sleeve uniform shirt without chevrons. Miniature insignia of rank will
be worn on collar.
SHIRT, SHORT SLEEVE (OPTIONAL)
White, long sleeve uniform shirt without chevrons. Miniature insignia of rank will
be worn on collar.
NOTE: When attending meetings, conferences, ceremonies, and similar events, long
sleeve uniform shirt and tie and/or summer blouse, as appropriate, will be worn.
CAPTAIN
Uniform is the same as required for lieutenant, EXCEPT:
ALL WEATHER UNIFORM COAT
OPTIONAL - Navy blue, double breasted trench coat. Authorized for use by captains
and above. Garment must be converted for uniform use by adding insignia on the
shoulder straps, two (2) Police Department patches on the upper right and left
sleeves, replace the eight (8) buttons with eight (8) large NYPD yellow metal buttons,
and add two (2) small yellow metal buttons to the shoulder straps.
INSIGNIA OF RANK
Two (2) gilt (gold) bars, worn in the same manner as lieutenant's insignia.
WINTER BLOUSE
OPTIONAL - Navy blue, similar in appearance to the summer blouse; made of heavier
material; affords access to service revolver and other items worn on belt; may be used
with a zip-in "Thinsulate" lining.
[Rev 1-00] NOTE: Captains and above will not affix service stripes/hash marks on
their uniforms.
DEPUTY INSPECTOR

Uniform is the same as required for captain, EXCEPT:
INSIGNIA OF RANK
Gilt (gold) oak leaf, to be worn with oak leaf stems pointing away from individual
wearing them to the left and right.
CAP
Frame covered with black velvet.
INSPECTOR
Uniform is same as required for deputy inspector, EXCEPT:
INSIGNIA OF RANK
Gilt (gold) spread eagle.
DEPUTY CHIEF
Uniform is same as required for inspector, EXCEPT:
INSIGNIA OF RANK
One (1) gilt (gold) star worn in the same manner as inspector's insignia.
CAP
Gilt (gold) spray design on cap visor.
UNIFORM COAT
Sleeves have two (2) bands of black mohair braid.
[I.O. 6 s 04] SUMMER BLOUSE
Sleeves have two (2) bands of black mohair braid.
ASSISTANT CHIEF
Uniform is same as deputy chief, EXCEPT:
INSIGNIA OF RANK
Two (2) gilt (gold) stars, worn in same manner as deputy chief.
BUREAU CHIEFS
Chief of Patrol, Chief of Housing, Chief of Transit, Chief of Detectives, Chief of
Organized Crime Control, Chief of Personnel and Chief of Internal Affairs.
Uniform is same as assistant chief, EXCEPT:
INSIGNIA OF RANK
Three (3) gilt (gold) stars worn in the same manner as assistant chief's insignia.
CHIEF OF DEPARTMENT

Uniform is same as required for assistant chief, EXCEPT:
INSIGNIA OF RANK
Four (4) gilt (gold) stars worn in the same manner as assistant chief's insignia.
NOTE: Uniformed members of the service assigned to specialized units, i.e., Mounted,
Harbor, Highway, Emergency Service, Aviation, etc., will wear the prescribed duty
(work) uniform as approved by the Uniform Committee.

P.G. 204-04 Optional Uniform Items
Date Effective: 01-01-00
OPTIONAL UNIFORM ITEMS MAY BE WORN AT THE DISCRETION OF UNIFORMED MEMBERS OF THE
SERVICE, WHEN AUTHORIZED BY THE BUREAU CHIEF CONCERNED.
AMMO POUCHES
Twin pocket cartridge case with twelve (12) cartridges only for members armed with
revolver as a service weapon.
BLOUSE
Navy blue, lightweight, tropical worsted conforming to design of regulation summer
blouse. Authorized for ranking officers.
SUMMER CAP
Navy blue, tropical worsted, with lightweight perforated frame, for all uniformed
members of the service ONLY during summer months.
EAR MUFFS
Black, headband type.
NAMEPLATE HOLDER
Black leather designed to affix shield and nameplate.
SHIRT, SHORT SLEEVE
Navy blue, affixed with a label located on the inside of the shirt between the
fourth (4th) and fifth (5th) buttons that states "Approved N.Y.C.P.D. Certification
#." May be worn by uniformed members below the rank of sergeant in place of
regulation long sleeve uniform shirt when authorized. Tie may not be worn with this
shirt and undershirt MUST NOT be exposed at collar or sleeves.
GOLF TYPE SHIRT
Navy blue pullover, placket front shirt constructed of one hundred percent (100%)
cotton knit cloth; shield patch affixed to the left side of chest; name/shield number
patch affixed to the right side of chest; letters "NYPD" printed across the back and
PD patches on both sleeves. Authorized for wear by members of the service assigned to
the Harbor Unit or to precinct bicycle patrol duty and other members as authorized by
the Police Commissioner, as part of the summer uniform. A name/shield patch will be
sewn on the right side of each shirt purchased and will be ordered through the
Equipment Section.
NOTE: The golf shirt will be used as an outer garment when a short sleeve shirt is
authorized and is not to be worn with the duty jacket.
TROUSERS, SUMMER
Navy blue, lightweight, tropical worsted - may be worn by ALL uniformed members of
the service.
TROUSERS, WINTER
Navy blue whipcord - may be worn by ALL uniformed members of the service.

[I.O. 47 s 03] NYPD PATROL TACTICAL PANTS
NYPD Patrol Tactical Pants may be worn by ALL ranks of uniformed members of the
service on patrol, during court appearances and details, and by members permanently or
temporarily assigned to headquarters security.
NOTE: NYPD Patrol Tactical Pants are not authorized for members of the service
performing any assignment other than patrol, i.e. recruit level training,
administrative duties (desk, T/S or borough commands) or members assigned to Police
Headquarters. Members of the service will also comply with instructions contained in
detail notifications regarding the required uniform of the day.
TURTLE NECK SHIRT
Navy blue pullover turtle neck shirt constructed of plaited rib knit cloth; N.Y.P.D.
emblem embroidered on the left side of chest; letters "N.Y.P.D." embroidered on the
collar.
[I.O. 7 s 03] NOTE: The turtle neck shirt shall not be used
may be worn under the duty jacket. It may be worn by members
performing duty in uniform. Not to be worn when representing
function or when attending administrative meetings. If during
member of the service removes the duty jacket, whether due to
or other reasons, the regulation shirt and tie shall be worn.

as an outer garment but
of all ranks when
the Department at any
the course of a tour a
a change of assignment

WINTER HAT
Black soft vinyl with black mouton trimming for use by ALL uniformed members of the
service. To be worn only when temperature is expected to fall below 32 degrees
Fahrenheit.
[I.O. 7 s 03] COLD WEATHER HOOD
Black, made of a thin fabric such as Polar-Tec, silk, micro fiber or fleece, which
fits close to the head, fully exposing the face and presents a trim appearance,
without bulk, when the uniform hat is worn over it. This hood (known as a
"balaclava") is authorized for members of all ranks performing patrol duties outdoors.
To be worn only when temperature falls below 40 degrees Fahrenheit.
NOTE: Hoods made of bulky yarns or double knits and those styles which cover any
part of the nose, cheeks or mouth are prohibited. The authorized hood must be worn
along with the uniform hat and will never be the outermost head covering. It will
never be worn while riding in a Department vehicle.
EYEGLASS SAFETY STRAPS
Uniformed members of the service who wear glasses and are assigned to enforcement
duty are strongly urged to utilize black eyeglass safety straps.
BLACK BOOTS
Plain black smooth leather with plain or lugged soles and raised heel. Grommets and
laces will be black, and no buckles or hooks will be visible below the pants leg. May
be worn by all uniformed members of the service on patrol.
NYLON WINDBREAKER JACKETS
Navy blue nylon fingertip length windbreaker type jacket, with collar - to be worn
by specialized units only at police incidents and not worn off duty. Jacket will have
six (6) inch high white letters "PD" affixed on front with small unit logo on left
breast. The letters "NYPD" will be affixed on the rear in four and one half (4 ½)

inch high white letters and unit designation may be affixed directly beneath in one
(1) inch high white letters. Jackets worn by members of the service in the rank of
deputy chief and above will have gold lettering instead of white. The Department logo
(patch) will be affixed to each sleeve.
NOTE: Commanding officers wishing to obtain permission for their members to be
allowed to wear approved nylon jackets will prepare a Typed Letterhead, addressed to
bureau chief/counterpart, through channels, stating reasons for requiring jackets.
BASEBALL CAP
Navy blue with white letters "NYPD" embroidered on front, worn by on-duty uniformed
members of the service performing duty in civilian clothes.
V-NECK SWEATER
Navy blue, acrylic or wool, waist length, vertical ribbed weave knit sweater with
navy blue poly/cotton twill or cordura patch material over elbows, left breast and
epaulets. Gold buttons on pointed epaulets. The Department logo (patch) will be
affixed to each sleeve.
NOTE: The V-neck sweater may be worn as an outer garment with the regulation tie and
uniform shirt with command insignia or insignia of rank on collar of the shirt, as
appropriate. Sergeants will wear chevrons on sweater sleeves. Members in the rank of
lieutenant or above will also display insignia of rank on epaulets. Metal insignia
may be worn on epaulets. Alternatively, epaulets with cloth rank insignia may be worn
and will be made available at the Equipment Section. The sweater must be tucked
inside the trousers. This sweater is approved for all ranks.

P.G. 204-05 Purchase And Inspection Of New Uniforms
Date Effective: 01-01-00
PURPOSE
To control the quality and workmanship of police uniforms.
PROCEDURE
Upon ordering uniforms at an authorized tailor:
UNIFORMED MEMBER OF THE SERVICE
1. Fill out the following forms:
a. CERTIFICATION AND ACCEPTANCE OF ORDER FOR UNIFORMS (PD169-061)
b. CERTIFICATION AND ACCEPTANCE OF ORDER - INSPECTION REPORT OF EQUIPMENT SECTION
(PD169-062)
c. EQUIPMENT SECTION INSPECTION REPORT - MANDATORY PROCUREMENT OF UNIFORM (PD169131).
2. Have the tailor's representative sign forms.
3. Deliver the CERTIFICATION AND ACCEPTANCE OF ORDER FOR UNIFORMS to commanding
officer for file.
4. Obtain completed uniform from tailor and bring to Equipment Section for inspection.
5. Obtain EQUIPMENT SECTION INSPECTION REPORT - MANDATORY PROCUREMENT OF UNIFORM form
and deliver to commanding officer.
COMMANDING OFFICER
6. Compare forms:
a. CERTIFICATION AND ACCEPTANCE OF ORDER FOR UNIFORMS, AND
b. EQUIPMENT SECTION INSPECTION REPORT - MANDATORY PROCUREMENT OF UNIFORM.
7. Destroy both forms when all ordered uniforms have been inspected.
RELATED PROCEDURES
Uniform Classifications (P.G. 204-02)
Uniforms (P.G. 204-03)
FORMS AND REPORTS
CERTIFICATION AND ACCEPTANCE OF ORDER FOR UNIFORMS (PD169-061)
CERTIFICATION AND ACCEPTANCE OF ORDER - INSPECTION REPORT OF EQUIPMENT SECTION (PD169062)
EQUIPMENT SECTION INSPECTION REPORT - MANDATORY PROCUREMENT OF UNIFORM (PD169-131)

P.G. 204-06 Purchase Of Used Uniform
Date Effective: 01-01-00
Procedure Deleted [Rev 01-01]

P.G. 204-07 Lost Or Damaged Uniform
Interim Order 44 Issued 09-26-03 Suspends Patrol Guide 204-07
PURPOSE
To reimburse uniformed members of the service for uniforms or equipment damaged or
lost in the performance of police duty as well as personal clothing or prescription
eyeglasses/contact lenses damaged or lost during extraordinary police action (e.g.,
pursuit or physical altercation with a suspect, rescues, etc.).
PROCEDURE
When an article of uniform or equipment is damaged or lost in the performance of
police duty or personal clothing or prescription eyeglasses/contact lenses are damaged
or lost during extraordinary police action:
UNIFORMED MEMBER OF THE SERVICE
1. Prepare report on Typed Letterhead, addressed to the Deputy Commissioner,
Management and Budget, within thirty (30) days from the date of incident and state:
a. How and when loss or damage occurred
b. Date of purchase and cost of article
(1) Attach copy of receipt if available.
2. Attach statement of witnesses, if any.
3. Ascertain if article can be repaired.
a. Obtain copy of estimated cost for repair, OR
b. Copy of statement determining that item is damaged beyond repair.
4. Present damaged article, unrepaired, to the commanding officer with report and
appropriate documentation from steps 1 through 3 above.
NOTE: Report must be signed and submitted within thirty (30) days by member
requesting reimbursement, unless member is incapacitated, in which case, supervisory
officer will state so in report, sign and submit within thirty (30) days.
COMMANDING OFFICER
5. Investigate and endorse report, including:
a. Facts are as stated in application.
b. Whether damage or loss was incurred in the performance of police duty, or for
personal clothing, occurred during an extraordinary police action.
c. Statement that damaged article has been inspected by commanding officer.
d. Statement that article is repairable or beyond repair.
e. Statement that member was authorized to be attired in civilian clothing at the
time of incident, if the request involves personal clothing.
f. Recommendation to approve or disapprove request.

6. Forward report to Deputy Commissioner, Management and Budget:
a. Direct - if cost of repair or replacement is less than $100.
b. Through channels - if cost of repair or replacement is $100 or more.
C.O., NEXT HIGHER COMMAND (If applicable)
7. Review report.
8. Indicate recommendation to approve/disapprove request.
9. If approved, forward report through channels to Deputy Commissioner, Management and
Budget.
DEPUTY COMMISSIONER, MANAGEMENT AND BUDGET
10. Review report and recommendations.
FOR ITEMS WHICH CANNOT BE PURCHASED AT THE EOUIPMENT SECTION:
11. Forward report to Director, Audits and Accounts Unit.
AUDITS AND ACCOUNTS UNIT
12. Review the report for necessary documentation and required approvals.
13. Determine the reimbursement amount to be paid to the member based upon current
cost, less depreciation for age or wear.
a. Forward a check to the member of the service who initiated the claim.
FOR ITEMS SOLD IN THE EQUIPMENT SECTION:
DEPUTY COMMISSIONER, MANAGEMENT AND BUDGET
14. Prepare report on Typed Letterhead stating items authorized to be replaced.
15. Forward report as follows:
a. Original to member of the service concerned
b. Copy to Equipment Section
c. Copy to Audits and Accounts Unit
d. Copy to Deputy Commissioner, Management and Budget for file.
UNIFORMED MEMBER OF THE SERVICE
16. Upon receipt of report authorizing replacement of lost or damaged uniform or
equipment, telephone the Equipment Section to determine whether item(s) is in stock.
17. Present report to Equipment Section personnel and obtain replacement item(s).
EQUIPMENT SECTION
18. Issue the authorized item(s) to member concerned.

19. Submit a detailed report to the Director, Audits and Accounts Unit of replacement
item(s) disbursed for the previous month, by the fifth (5th ) day of the succeeding
month.
ADDITIONAL DATA
All settlements are non-transferable and MUST be executed within one hundred and
eighty (180) days of approval by the Deputy Commissioner, Management and Budget.
The Department does not reimburse members of the service for loss of, or damage to,
personal articles, e.g., jewelry, rings, bracelets, etc., with the exception of
watches. While uniformed members of the service performing patrol duty must be
equipped with a serviceable watch, such members should be aware that a maximum of
$75.00 has been established as a reasonable amount for reimbursement, if the watch is
lost or damaged.
Uniformed members of the service may require prescription eyeglasses/contact lenses in
order to optimally perform their duties. In those instances where prescription
eyeglasses/contact lenses are lost or damaged in the performance of extraordinary
police duties, members should be aware that a maximum of $100.00 has been established
as a reasonable amount for reimbursement.
Unformed members authorized to perform duty in civilian clothes who sustain damage to
their personal clothing in the furtherance of extraordinary police action should be
aware that the following limits (in consideration of depreciation) have been
established as reasonable for reimbursement.
Jacket/Coat
$100.00
Suit Jacket
$100.00
Dress
$100.00
Dress pants
$75.00
Footwear
$75.00
Skirt
$50.00
Other pants (jeans, shorts, etc.)
$45.00
Dress shirt/blouse
$40.00
Other shirts (sweat shirt, t-shirt, etc.) $20.00
Other As determined by Audits and Accounts Unit
RELATED PROCEDURES
Private Vehicles Authorized For Police Use - Involved In An Accident (P.G. 217-01)
Required Firearms & Equipment (P.G. 204-09)
Private Vehicles - Authorization (A.G. 325-14)
FORMS AND REPORTS
Typed Letterhead

P.G. 204-08 Firearms General Regulations
Date Effective: 07-28-00
EQUIPMENT FIREARMS
1. Be armed at all times when in New York City, unless otherwise directed, or except
as provided in item 2 below, with:
a. Service revolver/pistol or off duty revolver/pistol as specified in P.G. 204-09,
"Required Firearms And Equipment."
2. Be unarmed at own discretion while off duty when:
a. Possession of firearm, under the circumstances, would unnecessarily create a risk
of loss or theft of the firearm, i.e., participation in sporting activities,
attendance at beach and pool, etc., OR
b. On vacation, OR
c. Engaged in authorized off duty employment, OR
d. Engaged in any activity of a nature whereby it would be advisable NOT to carry a
firearm, OR
[REV 3-01] e.There is a likelihood that member will be consuming alcoholic
intoxicants.
NOTE: In those instances in which an off duty uniformed member is required to carry
a firearm, the member concerned MUST CARRY either the regulation service revolver or
pistol, or an authorized off duty revolver or pistol. A uniformed member who performs
undercover duty and who has been authorized to carry a special weapon (see A.G. 30505, "Authorization for Special Weapons") is permitted to carry the special weapon in
lieu of the regulation firearms specified in P.G. 204-09 while off duty. The carrying
of these firearms while off duty applies within the City and State of New York and
also in those states outside New York State which permit visiting police officers to
carry firearms within their state boundaries by virtue of their status as police
officers.
3. Record all revolvers and pistols on FORCE RECORD (PD406-143).
a. Service revolvers/pistols, and off duty revolvers/pistols must conform to the
specifications and standards of the Fire arms and Tactics Section, Police Academy.
4. Do not modify revolvers or pistols without written permission of the Commanding
Officer, Firearms and Tactics Section.
a. Modifications permitted will be entered on FORCE RECORD.
5. Have service revolvers/pistols, and off duty revolvers/pistols not purchased at the
Equipment Section inspected and tested by a Firearms and Tactics Section gunsmith
prior to use.
6. Carry handguns (gun collections, etc.), other than service and off duty guns, only
while enroute to or from practice range or similar activity.
NOTE: When carrying such weapons, member must be armed with an authorized on duty or
off duty firearm. The firearm being transported that is not authorized for on duty or
off duty use shall be unloaded.
7. Safeguard weapons at all times.

8. Do not store or leave firearm in an unattended motor vehicle.
9. Do not carry firearms in briefcases, handbags, fanny packs, hip packs, tote bags,
knapsacks, paper bags or similar devices.
10. Carry firearms, on the person, in an appropriate holster specifically designed to
afford maximum protection against loss of weapon.
NOTE: All holsters, regardless of type, style, or design (i.e., ankle, shoulder or
belt holster) must be specifically designed for the weapon being carried. "One size
fits all," "Clip-on," and "belly band" holsters are prohibited.
11. Use only approved Department issued ammunition for use in revolvers/pistols.
12. For members authorized to carry service revolver - Ensure that cylinder is fully
loaded with appropriate ammunition. Maintain twelve (12) rounds of ammunition in two
(2) speedloaders on duty belt.
a. Keep twelve (12) extra rounds of ammunition in locker at primary place of duty or
on the duty belt in two (2) ammo pouches.
13. For members authorized to carry 9MM pistol - Ensure that one (1) round of
ammunition is in the chamber and fifteen (15) rounds in the magazine at all times.
a. Maintain fifteen (15) rounds in each of the two (2) magazines carried on the duty
belt.
NOTE: Those uniformed members of the service authorized to carry specialized
undercover firearms as per A.G. 305-05, "Authorization for Special Weapons," will also
ensure that the maximum number of rounds are loaded in each magazine, and that a round
is loaded in the chamber of the weapon, as applicable.
14. Comply with P.G. 205-03, "Responsibility For Weapons While Sick," if member
expects to go on extended sick leave.
15. Carry ONLY authorized firearms when on duty.
a. Permission of commanding officer is required PRIOR to carrying special weapons
while performing duty (see A.G. 305-05, "Authorization For Special Weapons").
16. Do not enter Family Court or Supreme Court Matrimonial Parts while armed if
involved, OTHER THAN AS ARRESTING OFFICER OR ON OFFICIAL BUSINESS, in Family Court
case or Supreme Court matrimonial case.
a. Safeguard firearms at a location other than Family Court or Supreme Court OR if
within New York City, the member concerned may elect to deliver firearm to desk
officer of precinct in which Family Court or Supreme Court is located.
b. Uniformed member of the service present at Family Court or Supreme Court as an
arresting officer or on official business will report to the court officer supervisor
and sign the Law Enforcement Officer log.

P.G. 204-09 Required Firearms/Equipment
Date Effective: 07-28-00
REQUIRED EQUIPMENT
[Rev 00-3] Lieutenants, sergeants, and police officers performing patrol duty in
uniform are required to carry or wear the following equipment, as authorized or
indicated:
[Rev 00-3] 1. Regulation Service Revolver - Spurless hammer; double action only; .38
calibre, with three (3) or four (4) inch barrel; military (Patridge) sights; matte
stainless steel finish; checkered, hardwood grips or authorized rubber grips which do
not interfere with the use of speedloaders. The following conform to the above
specifications and may be carried by authorized uniformed members as service and off
duty weapons:
a. Smith & Wesson, Military and Police, model 64 NY-1 (3" or 4" barrel models)
b. Ruger - GPNY (3" or 4"" barrel, stainless steel)
c. Ruger - Speed Six (3" barrel, stainless steel)
d. Ruger - Police Service Six (stainless steel - [discontinued by manufacturer])
NOTE: Uniformed members of the service who possess the revolvers described below may
continue to use them as authorized service/off duty revolvers, provided such revolvers
were owned by the member prior to July 1, 1987:
a. Smith & Wesson, Military and Police, Model 10 (4")
b. Colt, Official Police
c. Colt, Metropolitan Mark III
d. Dan Wesson, Model II Fixed Barrel
e. Ruger, Police Service Six
f. Smith & Wesson or Colt .38 Special revolver with a 3 " barrel, and military
(Patridge) sights.
[Rev 00-3] The revolvers listed in this NOTE have a blued or parkerized finish with
both double and single action capability, all steel frame (no air weight or alloy),
and standard hardwood or authorized rubber grips.
[Rev 00-3] 2. Authorized Off Duty Revolver - Spurless hammer; double action only; .38
calibre, with a barrel at least two (2) inches, but not more than four (4) inches in
length; military (Patridge) sights; matte stainless steel finish; standard checkered,
hardwood grips or authorized rubber grips which do not interfere with the use of
speedloaders. The following conform to the above specifications and may be carried by
authorized uniformed members as off duty weapons:
a. Ruger SPNY, Smith and Wesson Model 640
b. Smith and Wesson 64 NY- 1
NOTE: The Ruger Speed Six, three (3) inch barrel (stainless steel) conforms to the
above specifications but is no longer manufactured. Off duty revolvers with frames
made of lightweight metals, such as aluminum, aluminum alloy, etc., are not authorized
for use by uniformed members of the service. The Smith and Wesson Model 60, and Model

60 NY spurless hammer model are not authorized for off duty use. Uniformed members who
possess Smith and Wesson, Colt or Ruger revolvers, with a barrel of at least two (2)
inches, but not more than four (4) inches in length, with military (Patridge) sights,
may continue to use them as authorized off duty revolvers, provided such revolvers
were owned by the member concerned prior to July 1, 1987 or, for former members of the
Transit Police Department, prior to April 2, 1995. Uniformed members purchasing new or
replacing lost/stolen service or off duty revolvers will purchase the spurless hammer,
double action only models as [Rev 00-3] specified in step 1, subdivisions a through d,
and step 2, subdivisions a and b.
[Rev 00-3] 3. Regulation Service 9MM, Semi-Automatic Pistol - The following conform to
the Department's requirements and may be carried by authorized uniformed members as
service and off duty weapons:
a. Glock -Model 19
b. Smith & Wesson - Model 5946
c. Sig Sauer - Model 226 - (providing such pistols were purchased, or were issued,
prior to July 31, 1995).
[Rev 00-3] 4. Authorized Off Duty 9MM, Semi-Automatic Pistol - The following conform
to the Department's requirements and may be carried by authorized uniformed members as
off duty weapons:
a. Smith & Wesson 3953TSW
b. Smith & Wesson 3914DAO
c. Kahr K-9
d. Glock Model 26
e. Beretta 8000 Mini D (must have modified low profile takedown lever).
[Rev 00-3] NOTE: An off duty revolver/pistol may be carried in addition to the
service revolver/pistol provided only the service revolver/pistol is visible.
[Rev 00-3] EQUIPMENT FOR USE WITH SERVICE REVOLVER
5. Regulation Holster - black leather, designed with leather safety lock, in four (4)
models:
a. Standard for all uniformed members of the service.
b. Swivel holster (optional) for uniformed members of the service assigned to duty
in Department vehicles.
c. Highway Patrol Service Holster - for uniformed members assigned to highway patrol
duty (for use with Sam Browne belt).
d. Mounted Service Holster - for uniformed members assigned to mounted duty (for use
with Sam Browne belt).
6. Two (2) Speedloaders and Pouches - as authorized by the Equipment Section, with
twelve (12) cartridges.
7. Belts (Two [2]) - black leather, 1 1/2 inches wide with gunmetal buckle. Equipment
belt will cover trouser belt, [Rev 00-3] both to be worn firmly around the waist.
[Rev 00-3] EQUIPMENT FOR USE WITH SERVICE 9MM PISTOL

8. Regulation Holster - black leather, designed with safety lock, in eight (8) models:
a. Glock, Model 19, right and left handed
b. Smith & Wesson, right and left handed
c. Sig Sauer, right and left handed
d. 9MM holster with flap, right and left handed.
9. Two (2) Magazines and Pouches - as authorized by the Equipment Section, with
fifteen (15) cartridges in each.
10. Belts (Two [2]) - (for equipment: black leather, 2 1/4 inches wide with gunmetal
buckle); (for trousers: black leather, 1 1/2 inches wide with gunmetal buckle).
Equipment belt will cover trouser belt, [Rev 00-3] both to be worn firmly around the
waist.
[Rev 00-3] 11. Night Sights - ensure "Tritium" night sights are installed.
Installation by anyone other than a Firearms and Tactics Section gunsmith is not
permissible. Pistols purchased at the Equipment Section on or after September 12,
1994, are already equipped with night sights installed by the manufacturer. The use
of night sights by uniformed members authorized to carry 9MM pistols prior to
September 12, 1994, is optional.
[Rev 00-3] OTHER EQUIPMENT
12. ACTIVITY LOG (PD112-145) with following inserts:
a. AUTO IDENTIFICATION (PD371-090)
b. COMPILATION OF SPANISH PHRASES (PD167-090)
c. INSTRUCTIONS FOR HANDLING MENTALLY ILL OR EMOTIONALLY DISTURBED PERSONS (PD104110)
d. DOMESTIC VIOLENCE/VICTIMS OF CRIME (PD154-110)
e. CORRUPTION HAZARDS IDENTIFICATION (PD427-011)
f. COURTESY, PROFESSIONALISM AND RESPECT (PD439-111)
[Rev 02-02] g. STREET ENCOUNTERS-LEGAL ISSUES (PD344-153)
[ I.O. 29 s 04]
i.

h. POSSIBLE INDICATORS OF TERRORIST ACTIVITY (PD378-111)

Any other insert, as required.

13. Regulation traffic whistle and belt whistle holder.
14. Regulation handcuffs carried in handcuff case with key available for use.
15. Regulation eleven (11) inch rubber billet with leather thong may be used from 0800
- 1600 hours, unless baton is carried.
16. Baton (Side Handle) - Monadnock Lifetime Products Inc., Model PR-24 STS.
a. Carried only by uniformed members of the service trained and qualified by the New
York City Police Academy.

NOTE: All uniformed members of the service appointed after December 1988 must carry
the side handle baton. Carrying of a straight baton by members of the service
appointed after December 1988 is unauthorized All uniformed members of the service
appointed before December 1988, who are trained and qualified in the use of the
straight baton and the side handle baton by the New York City Police Academy, must
carry the side handle baton. Carrying of a straight baton by members of the service
trained and certified in the use of side handle baton is unauthorized. Members
appointed prior to December 1988, who are not trained and qualified in the side handle
baton, will carry a straight baton, 24 to 26 inches in length, 1 1/4 inches in
thickness; made of locus hickory, white ash or rosewood; attached to a leather thong.
Batons are to be carried on all tours, except as directed by commanding officer for
2nd platoon foot patrol.
17. Baton Holder - black leather loop with military strap, to wear on gun belt or Side
Handle Baton Holder (black polycarbonate plastic 360 degree swivel, 8 position).
18. Serviceable Flashlight - all tours, not to exceed 12 1/2 inches in length, tubular
design (without attachments that alter the size, shape or weight of the device)
powered by a maximum of three (3) "D" batteries and a minimum of two (2) "C"
batteries.
NOTE: Members of the service may elect to carry a secondary flashlight as an adjunct
to their primary flashlight. Secondary lights may be either a miniature flashlight or
a lantern type flashlight. These secondary lights may be used as a backup for the
mandatory flashlight and may be useful in situations such as a search where a lantern
can provide greater illumination and longer battery life. Under no circumstances
should these lights be considered a substitute for the primary lights which must be
carried on all tours regardless of the availability of a secondary flashlight. As an
enhancement to visibility, it is recommended that flashlights be powered by alkaline
batteries for their durability and be equipped with a krypton bulb for additional
brightness. Halogen bulbs are not recommended because they drain batter power too
quickly.
19. Serviceable watch properly set.
20. Reflective belt (1600 - 0800).
21. Reflective traffic safety vest.
[Rev 01-1] 22. Dual-purpose disorder control/scooter helmet with face shields, as
indicated in Patrol Guide procedure 203-05, Performance on Duty - General.
23. Pepper spray device and holder.
24. Keepers (four [4]) - attached to the gun belt and trouser belt regardless of type
of weapon carried.
[Rev 02-02] 25. Glove pouch - all uniformed members of the service are required to
wear a synthetic leather glove pouch on their gun belt. Members on bicycle patrol are
required to wear a nylon glove pouch. Both versions of the glove pouch must conform
to those available at the Equipment Section. This pouch is designed to hold
disposable plastic gloves.
[Rev 00-3] ADDITIONAL DATA
Uniformed members of the service assigned to civilian clothed enforcement duties are
required to have their service 9MM semi-automatic pistol and one (1) extra fully
loaded magazine or their service .38 caliber revolver with twelve (12) extra
cartridges, handcuffs with key and the "color of the day" head/arm band on their
persons. In addition, pepper spray device and holder will be carried by such members
as specified in P.G. 212-95, "Use of Pepper Spray Devices."

Commanding officers [Rev 00-3] have the authority to allow members of their
respective commands to be armed with an authorized off duty weapon, if they believe it
is more suitable for a particular assignment.

P.G. 204-10 Handgun Purchase
Interim Order 49 Issued 12-08-03 Suspends Patrol Guide 204-10
PURPOSE
To record the acquisition of handguns by uniformed members of the service.
PROCEDURE
When buying or acquiring a handgun:
PURCHASE FROM NEW YORK CITY HANDGUN LICENSEE
UNIFORMED MEMBER OF THE SERVICE
1. Prior to acquiring a handgun from a New York City handgun licensee:
a. Prepare Typed Letterhead, in triplicate, addressed to Commanding Officer, License
Division requesting permission to acquire handgun and include the following
information:
(1) Make, caliber, type, model and serial number of handgun.
(2) Name, address and age of licensee.
(3) Current Handgun License number including date issued and date expires.
COMMANDING OFFICER OF MEMBER
2. Endorse Typed Letterhead with recommendation and request status of licensee.
3. Forward original and one (1) copy of Typed Letterhead direct to Commanding Officer,
License Division for determination and endorsement.
COMMANDING OFFICER, LICENSE DIVISION
4. Conduct record check of licensee.
a. If license is valid and clear of suspension or ongoing investigation, advise
commanding officer of requesting member, by endorsement, that acquisition may be
approved.
b. If licensee is currently suspended or under investigation, advise commanding
officer of requesting member, by endorsement, that request is denied until such time
as licensee is reinstated.
UNIFORMED MEMBER OF THE SERVICE
5. Upon notification that record check has been completed and Commanding Officer,
License Division, has approved request, requesting member will comply with steps 6
through 18.
PURCHASE FROM OTHER THAN EQUIPMENT SECTION
UNIFORMED MEMBER OF THE SERVICE
6. Submit copy of bill of sale to desk officer/counterpart of permanent command
without delay.

7. Have handgun, which is authorized to be carried in performance of police duty,
tested by Department gunsmith except if purchased at Equipment Section.
8. Prepare ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y.
STATE POLICE (PD424-150) and complete sections one (1) through four (4).
9. Deliver form to desk officer/counterpart of permanent command.
DESK OFFICER
10. Compare make, model and serial number listed on bill of sale with handgun.
11. Check New York State Police Information Network (NYSPIN) and National Crime
Information Center (NCIC) via "FINEST" or Stolen Property Inquiry Section to determine
if an alarm for such firearm exists.
12. Make a Command Log entry including member's name, tax registry number, date
purchased, purchased from, make, model, caliber and serial number.
a. Enter Command Log page number on ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE
OFFICERS - REPORT TO N.Y. STATE POLICE.
13. Complete Part 5 (Agency Endorsement) of REPORT TO N.Y. STATE POLICE.
14. Give bill of sale and completed REPORT TO N.Y. STATE POLICE to clerical member.
CLERICAL MEMBER
15. Make appropriate entries on FORCE RECORD (PD406-143).
16. Deliver REPORT TO N.Y. STATE POLICE to commanding officer.
17. File bill of sale, member's copy of REPORT TO N.Y. STATE POLICE (second copy),
gunsmith authorization approval form, if applicable, and reply from Commanding
Officer, License Division, if applicable, in member's personal folder.
COMMANDING OFFICER
18. Forward first copy of REPORT TO N.Y. STATE POLICE to Firearms and Tactics Section.
PURCHASE OF FIREARMS FROM EQUIPMENT SECTION
EQUIPMENT SECTION MEMBER
19. Have ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y.
STATE POLICE prepared.
20. Have purchasing member sign report (Section 4 - Certification).
COMMANDING OFFICER, EQUIPMENT SECTION
21. Complete Part 5 (Agency Endorsement) of REPORT TO N.Y. STATE POLICE.
22. Forward copies as indicated on form:
a. First copy to Firearms and Tactics Section.
b. Second copy to member's commanding officer along with copy of bill of sale.
COMMANDING OFFICER OF MEMBER

23. Have entry made on FORCE RECORD and Command Log entry made including member's
name, tax registry number, date purchased, purchased from, make, model, caliber, and
serial number upon receipt of REPORT TO N.Y. STATE POLICE and bill of sale from
Equipment Section.
CLERICAL MEMBER
24. File REPORT TO N.Y. STATE POLICE and bill of sale in member's personal folder.
ADDITIONAL DATA
A routine request for information concerning handguns belonging to a uniformed member
of the service will be directed to the member's permanent command. The Police
Academy, Firearms and Tactics Section, will supply information on a twenty-four (24)
hour basis concerning the firearms of a unformed member of the service to an
investigating supervisor in an emergency if the permanent command of the member is
closed, OR during an investigation, if a telephone inquiry to the member 's command
may compromise an investigation. If a handgun comes into the possession of a
uniformed member of the service and the owner of the firearm is unknown, a request for
the identity of the owner will be directed to the Stolen Property Inquiry Section.
Failure by a uniformed member of the service to report an acquisition or disposition
of a firearm to this Department within ten (10) days of such transaction is a Class
"A" Misdemeanor under Penal Law Section 400.00, subdivision 12c.
Handgun purchases effected under the authority of a Class I Federal Firearms License
or New York State Dealer in Firearms License DO NOT exempt a member of the service
from filing ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y.
STATE POLICE for those firearms possessed outside the scope of the dealer in firearms
license.
RELATED PROCEDURES
Selling - Disposing Of Handguns To Another Uniformed Member Of The Service Or To A
Licensed Handgun Dealer In New York State (P.G. 204-13)
Disposal Of Handgun To Handgun Licensee (P.G. 204-14)
FORMS AND REPORTS
ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y STATE POLICE
(PD424-150)
FORCE RECORD (PD406-143)

P.G. 204-11 Pistol Magazine Purchases
Date Effective: 01-01-00
PURPOSE
To make the Department aware of pistol magazine purchases by uniformed members of the
service and provide an inspection capability through a review of members' Personal
Folders, Command Communication Records and in most instances, Equipment Section files.
PROCEDURE
When a uniformed member of the service finds it necessary to purchase a magazine for
an authorized service pistol:
UNIFORMED MEMBER OF THE SERVICE
1. Prepare a written report to Commanding Officer including reason for the purchase
(magazine lost, defective, etc.).
COMMANDING OFFICER
2. Endorse the request and have a copy placed in the concerned member's Personal
Folder.
UNIFORMED MEMBER OF THE SERVICE
3. Present original endorsed report to the Commanding Officer, Equipment Section.
COMMANDING OFFICER, EQUIPMENT SECTION
4. File the report, chronologically, in a Command File.
ADDITIONAL DATA
Should a uniformed member of the service elect to purchase a magazine directly from a
manufacturer, the member's commanding officer will include in the endorsement a
request to the manufacturer that the magazine be sent to the member's command and not
his/her residence.

P.G. 204-12 Repair/Replacement Of Authorized Firearms
Date Effective: 01-01-00
PURPOSE
To borrow a service pistol, revolver, or repair authorized firearms.
PROCEDURE
When a service pistol or revolver is stolen, lost, requires repair, is held as
evidence by a court, District Attorney or safeguarded by the Property Clerk:
TO OBTAIN REPLACEMENT SERVICE PISTOL OR REVOLVER:
UNIFORMED MEMBER OF THE SERVICE
1. Notify commanding officer of facts.
COMMANDING OFFICER
2. Direct preparation of two (2) copies of report, on Typed Letterhead, addressed to
Commanding Officer, Firearms and Tactics Section outlining facts and requesting that
the member concerned be loaned a service pistol or revolver.
UNIFORMED MEMBER OF THE SERVICE
3. Deliver report to officer in charge, Firearms and Tactics Section on weekdays, 0730
to 1530 hours, Outdoor Range, Rodman's Neck.
4. Report to commanding officer make, model and serial number of pistol or revolver
obtained from Firearms and Tactics Section.
5. Have entry of above data made on member's FORCE RECORD (PD406-143).
UNIFORMED MEMBER OF THE SERVICE
6. Deliver borrowed pistol or revolver to Firearms and Tactics Section when service
pistol or revolver is returned or repaired.
a. Obtain receipt for borrowed pistol or revolver from Firearms and Tactics Section
and deliver to commanding officer.
COMMANDING OFFICER
7. Have entry made on member's FORCE RECORD indicating return of borrowed pistol or
revolver to Firearms and Tactics Section and file receipt in member's Personal Folder.
ADDITIONAL DATA
Department procedures prohibit modification of a service/off duty pistol or revolver
or an authorized firearm without the prior permission of the Commanding Officer,
Firearms and Tactics Section. Firearms that become defective in any manner, including
water saturation, will be delivered to the Department gunsmith at Outdoor Range,
Rodman's Neck for repair/inspection prior to use.
Under some conditions, uniformed members of the service may find it necessary to have
service/off duty pistols or revolvers or authorized firearms repaired by the
manufacturer or a licensed gunsmith for repairs that the Department gunsmith is unable
to make. If the service pistol or revolver requires repair, uniformed member of the
service will obtain a replacement service pistol or revolver at the Firearms and

Tactics Section by complying with the procedure above. In addition, if a member's
service/off duty pistol, revolver, or authorized firearm is repaired by other than the
Department gunsmith, such firearm must be inspected by the Department gunsmith prior
to being carried on or off duty.
RELATED PROCEDURES
Firearms - General Regulations (P.G. 204-08)
Required Firearms & Equipment (P.G. 204-09)
Lost/Stolen Firearms, Shields, Identification Cards (P.G. 219-21)
FORMS AND REPORTS
FORCE RECORD (PD406-143)
Typed Letterhead

P.G. 204-13 Selling/Disposing Of Handguns To Another Uniformed Member Of The Service
Or A Licensed Handgun Dealer In New York State
Interim Order 50 Issued 12-08-03 Suspends Patrol Guide 204-13
PURPOSE
To record handgun transactions.
PROCEDURE
When a uniformed member of the service sells or otherwise disposes of a handgun to
another uniformed member of the service or to a licensed firearms dealer located in
New York State:
UNIFORMED MEMBER OF THE SERVICE
1. Notify desk officer/counterpart of permanent command without delay and submit copy
of bill of sale indicating:
a. Identity of purchaser including:
(1) Tax registry number and command if uniformed member of the service, OR
(2) License number if firearms dealer.
b. Complete description of firearm including serial number.
2. Prepare ACQUISITIONS OR DISPOSITIONS OF FIREARMS BY POLICE OFFICER - REPORT TO N.Y.
STATE POLICE (PD424-150) and complete sections one (1) through four (4).
3. Deliver form to desk officer/counterpart of permanent command.
DESK OFFICER
4. Notify commanding officer.
5. Check REPORT TO N.Y. STATE POLICE and bill of sale for accuracy and deliver to
commanding officer.
COMMANDING OFFICER
6. Review REPORT TO N.Y. STATE POLICE and complete Part 5 (Agency Endorsement).
7. Give REPORT TO N.Y. STATE POLICE and bill of sale to clerical member.
CLERICAL MEMBER
8. Make entry on rear of FORCE RECORD (PD406-143) indicating date of disposal.
9. File member's copy (second copy) of REPORT TO N.Y. STATE POLICE with bill of sale
in member's personal folder.
10. Distribute first copy of REPORT TO N.Y. STATE POLICE to Firearms and Tactics
Section.
ADDITIONAL DATA
Unformed members of the service are also permitted to dispose of handguns to holders
of handgun licenses issued by this Department.

Handgun purchases effected under the authority of a Class I Federal Firearms License
or New York State Dealer in Firearms License DO NOT exempt a member of the service
from filing ACQUISITIONS OR DISPOSITIONS OF FIREARMS BY POLICE OFFICERS - REPORT TO
N.Y. STATE POLICE for those firearms possessed outside the scope of the dealer in
firearms license.
Since November 1, 1994, the Equipment Section has issued 9mm service weapons to
uniformed members of the service. Since Police Department funds have been used to
purchase and/or make reimbursements for the 9mm weapons that are the subject of this
program, the Department retains the right to repossess and permanently retain these
weapons under certain circumstances as follows:
a. When a recruit officer or probationary police officer resigns or is terminated
from the Department OR
b. When any other member of the service resigns or is terminated from the Department
under less than honorable conditions, as determined by the Chief of Department.
Weapons in the above categories will be vouchered for safekeeping with the following
statement in the "Remarks" section of the PROPERTY CLERK'S INVOICE (PD521- 141):
WEAPON IS NOT TO BE RELEASED WITHOUT WRITTEN AUTHORIZATION OF THE CHIEF OF DEPARTMENT
The Commanding Officer, Property Clerk Division will forward a report to the Chief of
Department for any 9mm service weapon vouchered from a recruit or probationary police
officer who resigns or who may be terminated, and from other officers who resigned or
terminated employment under less than honorable conditions.
a. Chief of Department will notify the Property Clerk Division to forward to the
Outdoor Range the 9mm service weapon vouchered from recruit officers and probationary
officers.
b. Chief of Department will determine and then notify the Property Clerk Division
whether the 9mm service weapons vouchered from other officers, who resigned or
terminated employment under less than honorable conditions, are to revert back to the
Department, and sent to the Outdoor Range, or released to the member concerned.
RELATED PROCEDURES
Handgun Purchase (P.G. 204-10)
Disposal of Handgun to Handgun Licensee (P.G. 204-14)
FORMS AND REPORTS
ACQUISITIONS OR DISPOSITIONS OF FIREARMS BY POLICE OFFICER - REPORT TO N.Y. STATE
POLICE (PD424-150)

P.G. 204-14 Disposal Of Handgun To Handgun Licensee
Interim Order 51 Issued 12-08-03 Suspends Patrol Guide 204-14
PURPOSE
To authorize a uniformed member of the service to dispose of a handgun to a New York
City Handgun Licensee, ONLY.
PROCEDURE
When a uniformed member of the service wants to sell, give away, etc., a handgun to a
person who has been granted a handgun license by this Department:
UNIFORMED MEMBER OF THE SERVICE
1. Prepare three (3) copies of Typed Letterhead, addressed to Commanding Officer,
License Division, requesting permission to dispose of firearm including the following
information:
a. Make, caliber, type, model and serial number of handgun which is subject of
application
b. Service handgun: make, caliber, type, model and serial number
c. All other handguns: make, type, model, serial number
d. Handguns transferred on previous occasions: dates, to whom sold including
address, make, caliber, type, model and serial numbers
e. Has seller valid right to dispose of handgun? (Yes or No)
f. Name, address, age and sex of licensee
g. Present handgun license number and date issued
h. Reasons handgun licensee wants to obtain handgun.
COMMANDING OFFICER OF MEMBER
2. Endorse application with recommendation.
3. Forward original and one copy of application, direct, to Commanding Officer,
License Division, for final decision and endorsement.
UNIFORMED MEMBER OF THE SERVICE
4. Comply with decision of Commanding Officer, License Division.
5. Comply with P.G. 204-13, "Selling/Disposing Of Handguns To Another Uniformed Member
Of The Service Or To A Licensed Handgun Dealer In New York State", if transaction
approved.
ADDITIONAL DATA
Since November 1, 1994, the Equipment Section has issued 9mm service weapons to
uniformed members of the service. Since Police Department funds have been used to
purchase and/or make reimbursements for the 9mm weapons that are the subject of this
program, the Department retains the right to reprocess and permanently retain these
weapons under certain circumstances as follows:

a. When a recruit officer or probationary police officer resigns or is terminated
from the Department OR
b. When any other member of the service resigns or is terminated from the Department
under less than honorable conditions, as determined by the Chief of Department.
Weapons in the above categories will be vouchered for safekeeping with the following
statement in the "Remarks" section of the PROPERTY CLERK'S INVOICE (PD521-141):
WEAPON IS NOT TO BE RELEASED WITHOUT WRITTEN AUTHORIZATION OF THE CHIEF OF DEPARTMENT
The Commanding Officer, Property Clerk Division will forward a report to the Chief of
Department for any 9mm service weapon vouchered from a recruit or probationary police
officer who resigns or who may be terminated, and from other officers who resigned or
terminated employment under less than honorable conditions.
a. Chief of Department will notify the Property Clerk Division to forward to the
Outdoor Range the 9mm service weapon vouchered from recruit officers and probationary
officers.
b. Chief of Department will determine and then notify the Property Clerk Division
whether the 9mm service weapons vouchered from other officers, who resigned or
terminated employment under less than honorable conditions, are to revert back to the
Department, and sent to the Outdoor Range, or released to the member concerned.
RELATED PROCEDURES
Handgun Purchase (P.G. 204-10)
Selling/Disposing Of Handgun To Another Uniformed Member Of The Service Or To A
Licensed Handgun Dealer In New York State (P.G. 204-13)
FORMS AND REPORTS
Typed Letterhead

P.G. 204-15 Shields/Nameplates/Identification Cards
Date Effective: 01-01-00
UNIFORMED MEMBER OF THE SERVICE
1. Wear shield at all times while in uniform on the outermost garment except if
outermost garment has sewn shield patch, i.e., golf type shirt, etc.
2. Wear nameplate 1/4 inch below and centered under shield on outermost garment.
a. DO NOT wear nameplate on raincoat.
3. Carry shield and IDENTIFICATION CARD (PD 416-091) at all times when not in uniform
and present both when necessary to establish identification.
NOTE: Uniformed members utilizing the option of not carrying firearms off duty as
described in P.G. 204-08, "Firearms - General Regulations," may also elect not to
carry their shield.
4. Display shield on the outermost garment when wearing civilian clothes at the scene
of an emergency.
5. Present shield and IDENTIFICATION CARD, when wearing either uniform or civilian
clothes, when delivering or withdrawing evidence from Property Clerk Division or
whenever obtaining Department property, (i.e., vehicles, radios, etc.) for temporary
use from another command.
NOTE: If necessary, the command in possession of the Department property will
telephone the command requesting the loan of property to verify the officer(s) present
at their command were sent for this equipment. A Command Log or an appropriate
Department record entry will be made indicating rank, name and shield number of member
conferred with.
6. Display IDENTIFICATION CARD prominently on outermost garment when wearing civilian
clothes in any Department facility.

P.G. 204-16 Emblems, Insignia And Breast Bars
Date Effective: 03-24-00
GRAPHIC OF UNIFORMS SHOWING LOCATION OF PATCHES, EMBLEMS, ETC.
(Figure 1)

(Figure 2)
[I.O. 34 s 03]

(Figure 3)

DEPARTMENT AND COMMAND EMBLEMS (SHOULDER PATCHES)
1. The Department logo will be worn on both left and right sleeves of all regulation
uniform garments except the turtleneck shirt and raingear.
2. Uniformed members of the service assigned to Aviation, Emergency Service, Harbor,
Mounted, Scuba, Patrol Borough Task Force, or Highway District units shall continue to
display the Department emblem on the right sleeve only and their command emblem on the
left shoulder.
3. Uniformed members of the service assigned to the Communications Division and the
Traffic Control Division will display their authorized command emblem on the left
sleeve 1/2 inch beneath the Department emblem except: sergeants assigned to this unit
shall continue to display the Department emblem on the right sleeve only and their
command emblem on the left sleeve (centered midway between the crest of the chevrons
and the top of the sleeve).
COLLAR INSIGNA AND COMMAND DESIGNATIONS
1. Wear ONLY yellow metal command insignia (except commands authorized to wear cloth
insignia [white lettering] on work uniforms).
2. Sergeants, uniformed detectives, and police officers will wear appropriate insignia
on both sides of collar of BOTH inner and outer garments, except raingear (i.e.,
insignia will be worn on the collar of a regulation long sleeve shirt, if worn, as
well as the duty jacket).
SERVICE STRIPES/HASH MARKS
1. Each stripe represents five (5) years of service.
[Rev 1-00] 2. Service stripes/hash marks are to be affixed to all outer garments,
except short sleeve shirts, leather and raingear, of lieutenants, sergeants,
detectives and police officers (left sleeve only).
NOTE: Sewing through the leather and raingear would damage the leather or jeopardize
the integrity of the waterproofing.
3. The lower tip of the bottom stripe is 4 inches from the bottom of the sleeve.
not include elastic cuff, duty jackets etc., in measurement). Police officers,

(Do

detectives and sergeants will remove the service mohair braid, from both sleeves, if
worn, from the summer blouse/winter coat.
[Rev 1-00] 4. The service stripes/hash marks for uniformed members of the service in
the rank of lieutenants, sergeant, detective and police officer shall be the same
blue/white colors as sergeant's chevrons. Uniformed members of the service in the
rank lieutenants, sergeant, detective and police officer assigned to Mounted Unit and
the Police Academy, Firearms and Tactics Section in khaki range uniforms, shall wear
service stripes/hash marks the same yellow/white colors as the Mounted Unit sergeant's
chevrons.
5. Service stripes/hash marks may be worn six (6) months prior to the five (5) year
period represented, if the wearer so desires.
BREAST BARS/PINS
PRECINCT, POLICE SERVICE AREA, TRANSIT DISTRICT COMMANDING OFFICER RECOGNITION PIN
The PRECINCT, POLICE SERVICE AREA, TRANSIT DISTRICT COMMANDING OFFICER RECOGNITION
PIN, with designated precinct, police service area, transit district numerals
displayed, will be worn above the right breast pocket of the outermost garment by the
commanding officer when performing duty in uniform. If another bar (e.g. Medal of
Honor breast bar or longevity service bar) is worn, the Commanding Officer Recognition
Pin will be worn above.
BREAST BARS
Department Medal of Honor
(Figure 4)

NOTE: A second award of this medal is identified by a gold leaf placed in the center
of the bar.
The Department Medal of Honor breast bar, at the discretion of the recipient, may be
worn over the right breast uniform pocket. When so worn, all other bars will be
displayed on the left side, above the member's shield. If uniform has no breast
pockets, all bars will be worn on the left, above the shield.
Police Combat Cross
(Figure 5)

NOTE: A second award of this medal is identified by a gold leaf placed in the center
of the bar.
Medal For Valor
(Figure 6)

NOTE: A second award of this medal is identified by a gold leaf placed in the center
of the bar.
Police Purple Shield Medal

(Figure 7)

NOTE: The Police Purple Shield Medal will be awarded to those uniformed members of
the service who have suffered extremely serious physical injury, or death, or
permanent disfigurement, protracted or permanent impairment of health as determined by
the Honor Board.
The Police Purple Shield Medal breast bar, at the discretion of the recipient, may
be worn over the right breast uniform pocket. When so worn, all other bars will be
displayed on the left side, above member's shield. If uniform has no breast pockets,
all bars will be worn on the left, above the shield.
Honorable Mention (Silver Star)
Exceptional Merit (Light Green Start)
Commendation (Bronze Star)
Commendation - Community Service (Light Blue Star)
(Figure 8)

NOTE: 1st Award
2nd Award (same type)
2nd Award (different types)
3rd Award (same type)
3rd Award (different types)
green, lowest in blue area.

Appropriate
Appropriate
Appropriate
Appropriate
Appropriate

star in white area
stars in green and blue areas
stars, highest in green area
stars in green, white and blue areas
stars, highest in white, next highest in

Upon receipt of a fourth award, a second bar will be worn with appropriate star(s)
affixed. If fourth award duplicates any of the previous three, the duplication will
be reflected on the second bar.
The Medal For Valor bar (dark blue) is worn by recipient of Organizational Medal for
Valor/Merit.
The Commendation - Community Service bar is worn by recipient of Line Organization Community Service Medal
Meritorious Police Duty
(Figure 9)

Excellent Police Duty
(Figure 10)

[I.O. 34-1 s 03] NOTE: Only one breast bar in the grade of Meritorious Police Duty
or Excellent Police Duty may be worn at one time, however, members who have been
awarded Meritorious Police Duty or Excellent Police Duty numbering more than 25, 30,
40, 50 or 60 are authorized to wear an additional breast bar. One breast bar will be
number 25, 30, 40, 50 or 60 and when combined with the number indicated on the second

bar will designate the total number of awards received in that category.
not authorized to wear more than two bars.

Members are

Unit Citation
(Figure 11)

[I.O. 34 s 03] NOTE: Designated members of the service may wear a Unit Citation.
The Unit Citation breast bar will be left bare to indicate the receipt of a single
Unit Citation. The receipt of additional Unit Citations will be indicated by the
number "2", "3", etc. on the bar. The Unit Citation breast bar may be worn during
entire police career regardless of subsequent assignments within the Department.
The Unit Citation breast bar is worn above the shield and immediately below
individual recognition awards. (Eligible civilian members may wear the Unit Citation
lapel pin).
[Rev 00-4] TWA Flight 800 Recovery Operation Commemorative Breast Bar
(Figure 12)

Those uniformed members of the service who have participated in the TWA Flight 800
Recovery Operation received a Flight 800 breast bar. The Flight 800 breast bar is to
be worn above shield, immediately below Unit Citation, if worn, or below individual
recognition awards.
Puerto Rico Response Bar
(Figure 13)

NOTE: All uniformed members of the service, who participated in the Puerto Rico
Rescue Mission from September 22, 1989 through September 29, 1989, are authorized to
wear the Puerto Rico Response Bar. The Puerto Rico Response Bar is to be worn above
shield, immediately below Unit Citation, if worn, or below individual recognition
awards.
Longevity Bar
(Figure 16)

[Rev 1-00] NOTE: The longevity bar must be worn by uniformed members of the service
authorized to wear the regulation short sleeve shirt. The bar will be worn over the
right breast pocket. If the Department Medal of Honor breast bar is worn on the right
side, the longevity bar will be worn over the shield. Captains and above will wear
the longevity bar over the right breast pocket of all outer garments except raingear
and leather. If there is no right breast pocket on the outer garment, the longevity
bar will be worn over the shield (as indicated under ADDITIONAL DATA).
Emergency Medical Technician Pin
NOTE: All uniformed members of the service who have been trained and certified or
re-certified by this Department are authorized to wear the Emergency Medical
Technician Pin. The pin is worn 1/4 inch above the shield or breast bars.

American Flag Breast Bar
(Figure 17)

[I.O. 33 s 01]
Firearms Proficiency Breast Bar
(Figure 18)

A uniformed member of the service who receives a perfect score of one hundred(100)
percent during semi-annual re-qualification or during the Police Academy basic
firearms training course, is authorized to wear the Firearms Proficiency breast bar.
Members will be issued a breast bar by Firearms and Tactics Section personnel
subsequent to such firearms qualification, indicating proficiency in the use of their
weapon.
Firearms proficiency breast bar will be worn directly over the shield and below all
other breast bars. Only one (1) Firearms Proficiency breast bar may be worn
regardless of the number received. If member fails to attain the required score at
subsequent qualification cycle, the breast bar must be removed. No promotional points
will be granted for such Department recognition.
ADDITIONAL DATA
[I.O. 32 s 02] The American Flag breast bar may be worn and is the only emblem
authorized. The cloth American Flag emblem, the Flag "pin" and any other specialty
pins such as those depicting the American Flag along with fraternal organization
insignia or flags of other nations are not authorized and will not be worn. The
American Flag breast bar may be worn 1/4 inch above the center of the shield or breast
bars. If worn, it will be the top most bar above the shield.
A breast bar is horizontally centered 1/4 inch above the center of the shield, when
authorized. Additional bars, awards, or wings, when authorized, are worn with 1/4
inch space between each award. Members of the service qualified to wear a shooting
award or designation will place it 1/4 inch above the shield.
Aviation Unit members qualified as pilots and/or air crew are authorized to wear
appropriate metal breast wings and will place them 1/4 inch above the shield.
Members of the service qualified to rappel from Department aircraft may wear rappel
wings placed 1/4 inch above the shield.
Wings may be worn during entire police career regardless of subsequent assignments
within the Department.
Nameplates are to be centered 1/4 inch below the shield.
White Metal - Police officers
Yellow Metal - Ranking officers and detectives.
ORGANIZATION OF BREAST BARS (Left Side)
U.S. FLAG BAR or EMT and Flag Pin

DEPARTMENT MEDAL OF HONOR
POLICE COMBAT CROSS
MEDAL FOR VALOR
POLICE PURPLE SHIELD MEDAL
HONORABLE MENTION (Silver Star)
EXCEPTIONAL MERIT (Light Green Star)
COMMENDATION (Bronze Star)
COMMENDATION - COMMUNITY SERVICE (Light Blue Star)
MERITORIOUS POLICE DUTY
EXCELLENT POLICE DUTY
UNIT CITATION
[REV 00-04] TWA FLIGHT 800 RECOVERY OPERATION COMMEMORATIVE BREAST BAR
PUERTO RICO RESPONSE BAR
150th ANNIVERSARY BAR
STATUE OF LIBERTY BAR
LONGEVITY BAR/FIREARMS INSTRUCTOR/[I.O. 33 s 01] FIREARMS PROFICIENCY BREAST BAR
RIFLE EXPERT
AVIATION WINGS
RAPPEL WINGS
SHIELD
NAME PLATE
ORGANIZATION OF BREAST BARS (Right Side)
PRECINCT/POLICE SERVICE AREA/TRANSIT DISTRICT COMMANDING OFFICER
RECOGNITION PIN
DEPARTMENT MEDAL OF HONOR
LONGEVITY BAR
The Police Purple Shield Medal breast bar, at the discretion of the recipient, may be
worn over the right breast uniform pocket. When so worn, all other bars will be
displayed on the left side, above uniformed member's shield.
ORGANIZATION OF BREAST BARS (GRAPHIC)
(Figure 19)

Uniformed members of the service who have earned Departmental recognition from the
Transit or Housing Police Departments, must purchase and display an existing New York
City Police Department breast bar that is awarded for actions equivalent to that
honored by the former department.
Uniformed members of the service, having earned recognition from their former
department, will convert their awards to the following New York
City Police Department equivalents:
FORMER TRANSIT POLICE DEPARTMENT MEMBERS:
Transit Police Department
* Medal of Honor
* Combat Cross
* Exceptional Duty Medal
* Distinguished Duty Medal
* Honorable Mention
* Meritorious Police Duty

New York City Police Department
* Medal of Honor
* Combat Cross
* Medal For Valor
* Commendation
* Meritorious Police Duty
* Excellent Police Duty

FORMER HOUSING POLICE DEPARTMENT MEMBERS:
Housing Police Department
* Authority Medal of Honor
* Police Combat Cross
* Authority Medal of Exceptional
Merit
* Authority Commendation
* Meritorious Police Duty
* Excellent Police Duty

New York City Police Department
* Medal of Honor
* Combat Cross
* Exceptional Merit
* Commendation
* Meritorious Police Duty
* Excellent Police Duty

P.G. 204-17 Morning Bands
REVISION: 00 - 04
Date Effective: 09-22-00
UNIFORMED MEMBER OF THE SERVICE
1. May wear black elastic mourning band, 1/2 inch wide, on the shield, covering the
seal of the city, but leaving the shield number or rank designation visible, upon the
death of a member.
2. Wear band, regardless of rank of the deceased as follows:
a. Active member of the service - line of duty death
(1) Members of his or her command - from time of death until 2400 hours on the
tenth day after his or her death
(2) Other members - from the time of death until 2400 hours on the day of the
funeral
b. Active member of the service - not line of duty
(1) Members of his or her command - from 0001 hours until 2400 hours on the day of
the funeral
(2) Other members - while attending funeral services
c. Retired members of the service - while attending funeral services.
d. Police Memorial Day
(1) MANDATORY for all members of the service attending the Headquarters ceremony in
uniform.
(2) OPTIONAL for all uniformed members of the service between 0001 hours and 2400
hours.
e. National Peace Officers' Memorial Day
(1) OPTIONAL for all uniformed members of the service between 0001 and 2400 hours
on May 15th annually.

P.G. 204-18 Protective Vests
Date Effective: 10-29-04
UNIFORMED MEMBER OF THE SERVICE
1. MUST wear a protective vest, outside a Department facility, when:
a. Performing duty in uniform
b. Performing enforcement duty in civilian clothes.
NOTE: Uniformed members of the service performing duty in uniform outside a
Department facility may be exempted from wearing a protective vest by their respective
Bureau Chief or Deputy Commissioner only. Uniformed members of the service performing
enforcement duty in civilian clothes outside a Department facility may be exempted
from wearing a protective vest by the member's immediate supervisor if, in the opinion
of the supervisor, the wearing of the protective vest would interfere with or be
inappropriate for the member's specific duty or assignment.
2. MUST contact the Police Academy Vest Unit at (212) 477-9700 prior to purchasing any
vest other than the models available through the New York City Police Department
contract.
a. MUST present vest to designated Vest Unit personnel, after purchase, for
inspection and approval prior to use, including vests purchased privately through the
New York City Police Department contract.
3. MUST wear one (1) of the following protective vests:
a. A bullet resistant vest containing four (4) panels consisting of two (2) 10-layer
Kevlar ballistic panels in the front and two (2) 10-layer Kevlar ballistic panels in
the rear of the vest carrier; or
b. A bullet resistant vest, identified on the ballistic panel as "N.Y.P.D. Model
28," containing four (4) panels consisting of two (2) 14-layer Kevlar/Spectra (eight
[8] layers of Kevlar and six [6] layers of Spectra Shield) ballistic panels in the
front and two (2) 14-layer Kevlar/Spectra (eight [8] layers of Kevlar and six [6]
layers of Spectra Shield) ballistic panels in the rear of the vest carrier; or
c. A bullet resistant vest which requires one (1) panel in the front and one (1)
panel in the rear and is certified by the National Institute of Justice (N.I.J.) as
Threat Level Type II protection on the panel certification label; or
d. Any bullet resistant vest that provides protection which is certified by the
National Institute of Justice and exceeds Threat Level II, e.g., Type III or Type
IIIa.
RELATED PROCEDURE
Protective Vest - Use/Maintenance and Reserve Supply (P.G. 204-19)

P.G. 204-19 Protective Vest - Use/Maintenance And Reserve Supply
Date Effective: 10-29-04
PURPOSE
To provide instructions on how to obtain a loan vest from a reserve supply and the
proper maintenance and care of protective vests.
SCOPE
Members of the service are required to maintain, store and properly care for bullet
resistant vests either owned by them or issued to them by this Department. Members
will be guided by the use and care instructions contained in the ADDITIONAL DATA
statement of this procedure, as well as any specific instructions provided by the
manufacturer of the vest.
NOTE: Members are advised to inspect their Department issued or personally owned
vests regularly. Any concerns relative to fit or serviceability should be brought to
the attention of the member's supervisor. The supervisor concerned will confer with
the commanding officer and, if needed, direct member to report to the Police Academy
Vest Unit for inspection of the vest.
PROCEDURE
When a member of the service is issued or purchases a protective vest:
UNIFORMED MEMBER OF THE SERVICE
1. Wear protective vest as required by Patrol Guide procedure 204-18, "Protective
Vests."
2. Properly care for and maintain protective vest possessed.
a. Do not modify vest or carrier.
3. Inspect vest regularly for signs of wear or lack of serviceability.
a. Notify immediate supervisor if vest is perceived to be unserviceable.
NOTE: When a protective vest appears to be damaged, frayed, worn, or has excessive
curling or creasing, it shall be brought to the attention of the member's supervisor,
who will inspect the protective vest, confer with the Police Academy Vest Unit for
guidance, notify the member's commanding officer and direct member to present the
vest, along with a report on Typed Letterhead, to the Police Academy Vest Unit.
SUPERVISOR CONCERNED
4. Inspect vest.
5. Confer with Police Academy Vest Unit for guidance.
6. Notify commanding officer and direct member to present vest along with a report on
Typed Letterhead to the Police Academy Vest Unit for inspection if concerns about
serviceability exist.
WHEN A UNIFORMED MEMBER OF THE SERVICE REQUESTS A PROTECTIVE VEST FROM THE RESERVE
SUPPLY STORED AT EACH PATROL BOROUGH COMMAND:
DESK OFFICER

7. Direct uniformed member of the service that requires a protective vest from the
reserve supply to contact the patrol borough command concerned. When a reserve supply
is not present at a patrol borough command, uniformed members of the service will be
directed to contact the Police Academy Vest Unit to obtain a reserve vest.
NOTE: Members of the service assigned to Housing, Transit, or any other bureau will
contact the patrol borough located in the area of assignment to obtain a loan vest
from the reserve supply.
Uniformed members of the service must wear a protective vest outside a Department
facility when performing duty in uniform and when performing enforcement duty in
civilian clothes. For further guidelines regarding the wearing of protective vests
see P.G. 204-18, "Protective Vests."
PATROL BOROUGH/POLICE ACADEMY MEMBER CONCERNED
8. Make entry in command log indicating date/time out, tour, rank, name, shield,
command, vest serial number, date/time returned, and remarks, each time a reserve vest
is utilized.
NOTE: Utilize last page of command log for a list of serial numbers and sizes of all
reserve vests assigned to command.
REQUESTING MEMBER
9. Return vest upon completion of tour, or as directed by competent authority.
a. If retained for more than one tour, member will launder carrier prior to returning
the loaner vest to the Police Academy Vest Unit or patrol borough command.
COMMANDING OFFICER/PATROL BOROUGH/POLICE ACADEMY
10. When needed, have arrangements made for laundering of vest carriers in other
circumstances in accordance with A.G. 316-24, "Expense Bills".
a. Expenditures for laundering will be funded from contingency expense funds or on
credit basis with local vendor, as appropriate.
ADDITIONAL DATA
When a uniformed member of the service is struck by a bullet on the protective vest
and is apparently uninjured, he/she must be examined by a doctor to ascertain if blunt
body trauma or internal injury has occurred.
When a protective vest is struck by a bullet or sharp instrument it shall be brought
to the Police Academy Vest Unit for inspection along with an official report
describing the circumstances before being worn by any member of the service.
A protective vest should not be worn when soaking wet since water may act as a
lubricant permitting a projectile to penetrate. Uniformed members of the service will
make every effort to prevent vests from getting soaking wet during rainstorms or in
situations where member may enter water, i.e., rescue attempts, etc.
When a uniformed member of the service is properly fitted for a protective vest in the
standing position, the front and rear panels should just meet, and no excessive gaps
should exist. From a seated position, there should be no excessive gap between the
bottom edge of the vest and the duty belt. The opening of the armor must not ride up
into the wearer's neck. Whenever a uniformed member of the service is issued a new
protective vest, they will sign a fit certification report attesting to the fact that
the protective vest fits properly at the time of issuance. Uniformed members of the

service will still retain the right to return the protective vest for a two-day period
after receiving it.
The following instructions should be complied with when putting on a protective vest:
a. Some type of undergarment should be worn under the vest to protect it from
absorbing perspiration and body oils.
b. Protective vests should be worn under uniform shirt or civilian attire if in
plain clothes.
c. Take a deep breath and expand the chest cavity.
straps.
d. Do not pull the Velcro straps too tight.
comfort.

Hold breath while closing Velcro

Leave a little room for ventilation and

e. Side panels should just meet if the vest is properly worn.
should exist.

No excessive gaps

Bullet resistant vests should be cared for as outlined in the instructions provided
with the vest, with particular attention to the following points:
a. When possible, the vest should be stored flat, with the ballistic panels smoothed
out.
b. In the event that flat storage of vests is impractical, vests should be hung with
a clip type hanger, alternating the direction of hanging at regular intervals. That
is, vests should be hung right side up, then upside down, alternately. When utilizing
a clip type hanger, the clip must be affixed to both the carrier and the ballistic
panel. This will reduce the possibility of curling and prevent the stretching of the
elastic straps.
c. The vest should never be stored long term in a vehicle, particularly in the trunk
of a vehicle due to temperature extremes.
d. The vest should never be stored where any abrasive surface could degrade either
the carrier or the ballistic panel.
e. The vest should be stored out of sunlight, which can fade the carrier and
possibly damage the ballistic material.
f. When putting on or taking off the vest, exercise care not to crush the ballistic
panel excessively. The Velcro fasteners must be opened and the vest should be put on
and taken off over the head.
Uniformed members of the service are reminded to follow the washing instructions
attached to the label of the protective vest, especially the following:
a. Remove ballistic filler inserts from the front and back of outer-shell vest
(carrier) PRIOR TO WASHING OUTER SHELL.
b. DO NOT USE BLEACH on ballistic panels
c. DO NOT MACHINE WASH ballistic panels.
d. Make certain outer-shell carrier is completely dry before inserting ballistic
panels.
e. Ballistic panels should be washed using a low sudsing detergent and a damp
sponge.

f. Protective vests shall not be submerged in water.
g. Ballistic panels should not be dried in sunlight or a dryer.
on a flat surface and allowed to dry in a cool dark place.

They should be put

h. Outer shell Velcro straps should be secured prior to washing.
Protective vests that become worn or damaged due to negligence in care or storage, ill
fitting due to a member of the service's weight gain or loss, or lost due to a
member's negligence, shall be replaced by member concerned using annual uniform
allowance funds. When vests are lost or damaged in the performance of duty, follow
P.G. 204-07, "Lost or Damaged Uniform."
RELATED PROCEDURES
Optional Uniform Items (P.G. 204-04)
Protective Vests (P.G. 204-18)
Firearms Discharged by Members of the Service or Assaults on Police Officers (P.G.
212-29)
Line of Duty Injury or Death Occurring Within City (P.G. 205-05)
Lost or Damaged Uniform (P.G. 204-07)
Inspection of Uniforms (A.G. 305-06)
Expense Bills (A.G. 316-24)
Force Record (A.G. 322-18)

P.G. 204-20 Dual Purpose Disorder Control/Scooter Helmets - Replacement Parts
Date Effective: 01-01-00
PURPOSE
To replace parts of a Dual Purpose Disorder Control/Scooter Helmet.
PROCEDURE
When necessary to replace a part of a Dual Purpose Disorder Control/Scooter Helmet.
U.M.O.S.
1. Bring helmet and damaged part(s) to commanding officer/designee.
COMMANDING OFFICER/DESIGNEE
2. Examine helmet and damaged part(s).
3. Ascertain details regarding damaged part(s).
4. Take appropriate action (e.g. Command Discipline) if inquiry reveals that the
circumstances causing damage to the helmet or parts were due to individual
carelessness, misuse or abuse.
5. Prepare two (2) copies of request on Typed Letterhead to Commanding Officer,
Quartermaster Section including:
a. Circumstances leading to damage
b. Whether damage caused by carelessness, misuse or abuse
c. Corrective action taken, if appropriate.
6. Forward original request and REQUEST FOR SUPPLIES (PD561-160) with damaged part(s)
to borough equipment coordinator.
a. File duplicate request at command.
BOROUGH EQUIPMENT COORDINATOR
7. Review request(s) and prepare a consolidated REQUEST FOR SUPPLIES.
8. Forward request(s) and REQUEST FOR SUPPLIES to Quartermaster Section.
NOTE: In case emergency replacement is required, telephone the Quartermaster Section
at (718) 476-7567, (Monday to Friday, 0800 to 1600 hours, except holidays) and be
guided by their instructions.
QUARTERMASTER SECTION
9. Issue replacement part(s) as available.
a. Retain original copy of typed request, original and duplicate of REQUEST FOR
SUPPLIES and damaged part(s).
b. Return triplicate of REQUEST FOR SUPPLIES to borough equipment coordinator as
receipt.
BOROUGH EQUIPMENT COORDINATOR

10. Deliver part(s) and receipt to requesting command(s).
COMMANDING OFFICER/DESIGNEE
11. Ensure replacement part(s) issued to requesting member of the service.
12. File REQUEST FOR SUPPLIES as per instructions on form.
ADDITIONAL DATA
Helmet inspections, with verification of shield numbers, will be the subject of the
semi-annual inspection conducted during the months of May and November.
FORMS AND REPORTS
REQUEST FOR SUPPLIES (PD561-160)
Personnel Matters

P.G. 205-01 Reporting Sick
Date Effective: 01-01-00
PURPOSE
To notify the Department when a member is unable to perform duty due to illness,
injury or any other physical condition.
NOTE: It is not necessary to report sick to request a limited capacity assignment
from a district surgeon.
DEFINITION
ADMINISTRATIVE RETURN - a sick excusal for one (1) tour, which does not require a
visit to a district surgeon. A request for Administrative Return must be made at
least two (2) hours prior to the start of the tour for which the leave will be
granted. A uniformed member of the service must report for duty on the next scheduled
tour following the administrative excusal. However, if the sickness continues into
the next day, the uniformed member of the service may request a second (2nd)
Administrative Return at least two (2) hours prior to the next scheduled tour. The
first (1st) and second (2nd) Administrative Returns will count as one (1) sick
incident. Administrative Return is NOT authorized for:
a. Injuries
b. Line of duty injuries or illness
c. Uniformed member of the service designated Chronic Absent - Category B
d. Dental problems
e. Major illness
f. When, in the judgment of the supervisor, it is inappropriate.
PROCEDURE
When sickness, injury or any other physical condition prevents the performance of
duty:
UNIFORMED MEMBER OF THE SERVICE
1. Report sick, by telephone, in person, or by competent messenger, at least two (2)
hours before the start of a scheduled tour, unless disability occurs during such
period, as follows:
a. Members assigned to commands under the jurisdiction of the Patrol Services Bureau
and the borough Court Section will report sick to supervisory officer at assigned
command. If command is closed, report when command reopens, unless immediate medical
attention is necessary. In such case report to Medical Division, Sick Desk (718) 7607600 through 7605.
b. Members assigned to other commands report sick directly to Medical Division Sick
Desk.
NOTE: If reporting sick within two (2) hours of commencement of tour, notify
assigned command before notifying Sick Desk. In all cases the member of the service
concerned will immediately, after reporting sick, notify his assigned command and
supply the sick serial number. If the command is closed, the member of the service
will make notification when command reopens.

2. Have a responsible person make telephone call if unable to call.
3. Inform member to whom reporting sick of any pending arraignment, or scheduled
appearance in court, the Trial Room or other government agency.
4. Remain at residence or other authorized location unless permission to leave is
granted by surgeon or Sick Desk supervisor.
5. Advise Sick Desk and district surgeon of any change of address/location or
telephone number.
a. Obtain name of Sick Desk supervisor and time notified.
SUPERVISOR ACCEPTING SICK REPORT
6. Make return telephone call to verify that member is at stated location.
a. Desk officer/supervisor shall record such verification on SICK REPORT (PD429122).
NOTE: If member not at stated location, notification of same shall be made to Sick
Desk supervisor at (718) 760-7606 for referral to Absence Control Unit.
7. Notify Medical Division, when:
a. Member confined within City requests visit because of urgent need for medical
attention OR,
b. Member is suspected of malingering.
8. Notify borough Court Section concerned if sick member is unable to appear for
pending arraignment.
ADMINISTRATIVE RETURN FROM SICK LEAVE (SEE DEFINITION):
DESK OFFICER/SUPERVISOR, PATROL SERVICED COMMANDS/BOROUGH COURT SECTION
9. Offer uniformed member of the service an Administrative Return from sick, in case
of minor non-line of duty illness, if qualified.
a. Advise member concerned:
(1) That each administrative excusal is for one (1) tour.
(2) To comply with step 4 for each administrative excusal.
SUPERVISORY OFFICER, OTHER THAN PATROL SERVICED COMMANDS
10. Telephone member who has reported sick through the Sick Desk and offer
Administrative Return as soon as practicable after receipt of FINEST or telephone
message indicating member has reported sick.
a. Do not telephone between 2100 and 0900 hours, follow provisions of step six (6).
SUPERVISOR OFFERING ADMIN. RETURN
11. Notify Sick Desk that member has accepted Administrative Return.
12. Indicate on pertinent records that member has accepted Administrative Return.

13. Prepare SICK REPORT.
a. Indicate if member has accepted Administrative Return.
MEMBER ON ADMIN. RETURN
14. Notify command and Sick Desk at least two (2) hours before scheduled return to
duty if unable to report due to continuation of illness.
SUPERVISORY MEMBER
15. Direct member on Administrative Return who is unable to report for duty as
scheduled to visit district surgeon at next office hours.
16. Notify Sick Desk to cancel Administrative Return.
NOTE: Member will continue on sick report (this counts as one [1] sick time).
SICK DESK MEMBER
17. Notify the permanent and temporary commands of member reporting sick.
a. Have notification made by FINEST, if possible.
b. Inform member's command of scheduled appearances in court, Trial Room or other
government agency.
c. Obtain name of supervisor notified if notification is made by telephone.
SUPERVISOR RECEIVING SICK REPORT
18. Telephone information on SICK REPORT to Sick Desk and obtain serial number for
entry on SICK REPORT.
a. SICK REPORT will be kept at command and placed in member's personal folder when
member returns to duty.
19. Record information in SICK LOG (PD429-143) from FINEST Message.
20. Make entry in Command Diary of any scheduled court appearance or other agency
appearance, under date of scheduled appearance AND under date two (2) days prior to
appearance date (exclusive of Saturday, Sunday or holidays).
21. Make appropriate entry on pertinent roll calls and notify relieving desk officer
if member is scheduled to perform duty with either of the next two (2) platoons.
REPORTING TO DEPARTMENT SURGEON:
UNIFORMED MEMBER OF THE SERVICE
22. Report to assigned district surgeon at next regular office hours if ineligible
for, or declining, administrative return, EXCEPT:
a. Member designated Chronic Absent, Category B, will report to the Medical
Division, Special Medical District, 1 Lefrak City, 16th Floor, Corona, New York 11368.
b. Member reporting sick on Friday or Saturday will report to Medical Division, 1
Lefrak City, 16th Floor, Corona, New York 11368, at 1000 hours the following day.
c. Member unable to travel will remain at place of confinement and phone assigned
district surgeon or "weekend" surgeon during next office hours.

d. Member with dental problems will report to Medical Division, 1 Lefrak City, 16th
Floor, Corona, New York 11368, Monday through Friday, 0700 to 1300 hours.
NOTE: When a member reporting sick informs the Sick Desk of inability to visit the
surgeon, the Sick Desk supervisor will direct the sick member to notify the member's
commanding officer of the fact. The commanding officer will make an entry on ABSENCE
AND TARDINESS RECORD (PD433-145) under caption "Investigation-Interview" concerning
the interview and probable date of visit to surgeon. When a member reports sick to
assigned command, the supervisor accepting the sick report shall make required
entries.
Uniformed members of the service are NOT to bring their children to the District
Surgeon's Office, out of consideration of the fact that children and uniformed members
of the service present in the waiting room can be susceptible to illness.
COMMANDING OFFICER
23. Telephone member's district surgeon, in all cases, if member has been on sick
report for five (5) workdays, ascertain estimated date of return, and enter
information on ABSENCE AND TARDINESS RECORD.
PRINCIPAL ADMIN. ASSOCIATE IN PRECINCT/OPERATIONS COORDINATOR
24. Telephone district surgeon to determine if member is capable of appearing at
scheduled court appearance when member remains on sick report two (2) days prior to
such scheduled appearance.
25. Notify member to appear if district surgeon approves and telephone Sick Desk of
surgeon's determination.
ROLL CALL CLERK
26. Notify Criminal Court, Trial Room or other government agency and request
adjournment, two (2) days before appearance date, if member unable to appear.
NOTE: If member reports sick on a scheduled appearance date, make immediate
notification to court or other agency concerned.
27. Notify the court, if other than a Criminal Court, on the morning of the appearance
date if the member is unable to appear.
28. Enter notifications to district surgeons, courts, etc., regarding scheduled
appearances of members on sick leave in Telephone Record.
NOTE: A uniformed member on sick report whose condition changes after being directed
to appear in court or before another agency thereby preventing a scheduled appearance,
will notify the roll call clerk or desk officer/supervisor, as appropriate. The roll
call clerk/desk officer/supervisor will make required notifications.
UPON BEING DIRECTED TO RETURN TO DUTY BY A DEPARTMENT SURGEON:
UNIFORMED MEMBER OF THE SERVICE
29. Immediately notify desk officer, by telephone, of time and date to report for
duty.
a. Include limitations, if any, on type of duty to be performed.

NOTE: A member of the service assigned to other than a patrol command shall notify a
supervisory officer assigned to the command at the first available opportunity. The
supervisory officer will document the notification as provided for by the commanding
officer.
30. Report for duty when ordered.
31. Deliver SICK REPORT RETURN (PD429-131) and/or ASSIGNMENT TO LIMITED CAPACITY
(PD406-050) to desk officer/supervisor upon return to duty.
DESK OFFICER/SUPERVISOR
32. Make entry indicating member's return to duty:
a. In command Telephone Record upon receipt of telephone notification.
b. On other command records upon receipt of FINEST Message.
NOTE: Verify return of duty with Sick Desk supervisor, if FINEST Message has not
been received and member has reported for duty.
ADDITIONAL DATA
Uniformed members of the service, who have not been classified as chronic absent, or
who have not been referred for supervision, and who have any of the following medical
conditions, as per the police surgeon's diagnosis, will NOT be the subject of routine
supervisory visits or telephone calls:
a. Heart condition
b. Broken limbs
c. Post surgical convalescence
d. Illnesses diagnosed by police surgeons as likely to be of a duration in excess of
six (6) months, after conferral with Chief Surgeon
e. Pregnancy.
A uniformed member of the service on sick leave in any of the above categories may be
given a sixteen (16) hour pass. However, should the district surgeon determine that
issuance of such a pass would adversely affect the member's health or impede the
member's recovery, such pass may be reduced accordingly. Once the pass is issued, it
shall not be revoked unless the member:
a. Engages in activities which would tend to prolong or aggravate the disability
b. Fails to cooperate with a surgeon or the Commanding Officer, Medical Division
c. Fails to comply with orders or directions or violates any provision of the Patrol
Guide relative to sick leave abuse.
A uniformed member of the service whose medical condition is NOT listed in paragraph
1, subdivisions "a" through "e" above, may also be granted permission to leave his
residence while on sick report for a period of time as determined by the district
surgeon. Prior to granting such permission, the surgeon must certify that:
a. The member is unable to perform in a restricted duty status
b. It will not adversely affect the member's health

c. It will not prolong or impede the member's return to duty.
The permission granted may be revoked at any time by the Commanding officer, Medical
Division, or designee, upon appropriate notice to the member and the district surgeon
concerned.
In case of serious need or emergency, a uniformed member may request permission to
leave his residence at a time other than that specified by the district surgeon. Such
request should be directed to the Sick Desk supervisor. In addition, requests to
leave residence to obtain medical services, food, household necessities or church
attendance, voting, etc., are routinely granted by the Sick Desk supervisor at times
other than that specified by the district surgeon. Permission to leave residence
should be denied or revoked only if a violation of the guidelines takes place or if
activities requested would hinder recovery. The Sick Desk shall notify the district
surgeon at the next office hours, when such permission is granted, to ensure that
leaving residence is not inconsistent with the member's medical condition and/or had
not previously been denied by the surgeon. District surgeons are responsible for
notifying the Chief Surgeon and Commanding Officer, Medical Division, of the
identities of members granted:
a. Non-supervisory privileges
b. Permission to leave his/her residence on specific dates and times which will be
indicated on PERMISSION TO LEAVE RESIDENCE WHILE ON SICK REPORT (PD429-051), a copy of
which will be given to the sick member.
A uniformed member of the service on sick leave may not leave the confines of the City
or residence counties without the approval of the Chief of Personnel. Request for
such permission is made through the member's district surgeon on ABSENCE FROM CITY
WHILE ON SICK LEAVE (PD429-161). Members will be contacted on a weekly basis by their
district surgeon during absence from residence counties.
A uniformed member of the service on terminal leave may not be placed on sick report
unless sickness or injury is the result of line of duty action while on terminal
leave.
Uniformed members of the service will not be permitted to report sick with a selfclaimed diagnosis of "old line of duty" for his or her absence. Designation of "old
line of duty" for a specific sick event will be granted only upon examination and
interview of the requesting member by a district surgeon. This will in no way hinder a
member's ability to report sick. It merely places the determination, and subsequent
approval or disapproval of "old line of duty" designation, within the purview of a
medical specialist.
It is the policy of this Department that uniformed members of the service will not be
considered for promotion from civil service lists or granted credit for investigatory
time unless they are on full duty status. Exceptions to this policy may be made in
certain cases where members are on less than full duty status. Specifically, any
member with a medical condition that has caused removal from full duty status, prior
to the time of promotion, and the medical condition is known to be of limited duration
or has a high probability of being of limited duration, will be considered for
promotion. The Supervising Chief Surgeon will determine the medical status. The
Chief of Personnel shall make the final determination on whether a member of the
service will be promoted, subject to the Police Commissioner's approval.
RELATED PROCEDURES
Pregnancy Leave For Uniformed Members Of The Service (P.G. 205-27)
Absence Control (A.G. 318-12)
Chronic Absence Control Program (A.G. 318-13)
FORMS AND REPORTS

ABSENCE FROM CITY WHILE ON SICK LEAVE (PD429-161)
ABSENCE AND TARDINESS RECORD (PD433-145)
ASSIGNMENT TO LIMITED CAPACITY (PD406-050)
PERMISSION TO LEAVE RESIDENCE WHILE ON SICK REPORT (PD429-051)
SICK LOG (PD429-143)
SICK REPORT (PD429-122)
SICK REPORT RETURN (PD429-131)

P.G. 205-02 Reporting Sick From Outside City And Outside Residence Counties
Date Effective: 01-01-00
PURPOSE
To report an injury or sick outside the city and outside residence counties.
DEFINITION
RESIDENCE COUNTIES - The six (6) counties outside New York City where uniformed
members of the service are permitted to live, i.e., Nassau, Suffolk, Westchester,
Rockland, Orange and Putnam.
PROCEDURE
Upon becoming sick or injured outside the city or residence counties to an extent that
would prevent the proper performance of duty:
UNIFORMED MEMBER OF THE SERVICE
1. Phone Medical Division - Sick Desk, (718) 760-7600 or send telegram to Commanding
Officer, Medical Division, 59-17 Junction Boulevard, 16th Floor (1 Lefrak City Plaza),
Corona, New York 11368.
2. Give the following information:
a. Name, rank, and shield number, permanent and temporary command, if any
b. Present location and telephone number
c. Nature of disability
d. Name, address, and telephone number of attending physician
e. Date of probable return to duty
f. Scheduled appearances in court, trial room or before other government agencies.
3. Obtain letter from attending physician describing disability and prognosis.
a. Send letter to the Commanding Officer, Medical Division.
4. Comply with instructions received from the C.O., Medical Division.
a. Visit Medical Division or district surgeon as required.
UPON BEING DIRECTED TO RETURN TO DUTY BY A DEPARTMENT SURGEON:
UNIFORMED MEMBER OF THE SERVICE
5. Notify command by telephone of effective time and date of order to report for duty.
a. Include limitations, if any, on type of duty to be performed.
6. Report for duty when ordered.
7. Deliver SICK REPORT RETURN (PD429-131) to desk officer, upon return to duty.
RELATED PROCEDURES
Reporting Sick (P.G. 205-01)

Pregnancy Leave For Uniformed Members of the Service (P.G. 205-27)
Absence Control (A.G. 318-12)
Chronic Absence Control Program (A.G. 318-13)
FORMS AND REPORTS
SICK REPORT RETURN (PD429-131)

P.G. 205-03 Responsibility For Weapons While Sick
Date Effective: 01-01-00
PURPOSE
To safeguard member's weapons, shield and IDENTIFICATION CARD (PD416-091) while on
sick report.
PROCEDURE
While on sick report:
UNIFORMED MEMBER OF THE SERVICE
1. Safeguard pistols, revolvers, shield and identification card.
2. Deliver to desk officer of resident precinct when unable to safeguard.
a. If unable to deliver, notify desk officer of permanent command.
DESK OFFICER
3. Check FORCE RECORD (PD406-143) to determine firearms to be safeguarded.
4. Determine the location and length of time property to be safeguarded.
5. Notify desk officer of a specified precinct to assign a supervising officer to the
location to obtain property.
a. Precinct designated will be determined by location of property.
SUPERVISING OFFICER, DESIGNATED PRECINCT
6. Visit location and obtain property.
7. Prepare one (1) copy of PROPERTY CLERK'S INVOICE (PD521-141) for firearms obtained.
a. Mark INVOICE "Property of Sick Member, Held for Safekeeping Only."
8. Deliver all property to desk officer with copy of PROPERTY CLERK'S INVOICE.
9. Make ACTIVITY LOG (PD 112-145) entry of facts.
COMMAND CLERK
10. Prepare PROPERTY CLERK'S INVOICE for weapons being safeguarded.
11. Prepare two (2) copies of report on Typed Letterhead indicating circumstances,
numbers on shield and identification card being safeguarded, if items removed from
uniformed member of the service.
DESK OFFICER
12. Make Command Log entry of facts.
13. Store property at command, if safeguarding required less than one week.
14. Forward firearms to Property Clerk borough office with PROPERTY CLERK'S INVOICE
after one (1) week.

15. Forward shield and identification card with report on Typed Letterhead to
Identification Card and Shield Unit after one (1) week.
COMMAND CLERK
16. Prepare copies of authorization to obtain property for Property Clerk and
Identification Card and Shield Unit when member capable of caring for property.
DESK OFFICER
17. Sign authorization and deliver to member's command.
UNIFORMED MEMBER OF THE SERVICE
18. Pick up property at command where stored.
19. Sign bottom of authorization as receipt for property.
FORMS AND REPORTS
ACTIVITY LOG (PD 112-145)
FORCE RECORD (PD406-143)
PROPERTY CLERK'S INVOICE (PD521-141)

P.G. 205-04 Department Ambulance Service
Date Effective: 01-01-00
PURPOSE
To provide ambulance service, oxygen therapy and/or medical appliances under certain
circumstances.
ELIGIBILITY
Uniformed members of the service, active and retired, and members of their immediate
families.
PROCEDURE
When Department ambulance service, oxygen therapy and/or medical appliances are
required.
UNIFORMED MEMBER OF THE SERVICE
1. Telephone Emergency Medical Squad, Emergency Service Unit.
2. Advise dispatcher of service required.
NOTE: Emotionally disturbed persons or cases in which an airborne contagious disease
is diagnosed or suspected are not to be transported in Department Ambulance.
EMERGENCY MEDICAL SQUAD DISPATCHER
3. Notify Special Operations Division if vehicle is to respond to location outside New
York City.
4. Make required Log entries.
ADDITIONAL DATA
Ambulance service, oxygen therapy and/or medical appliances, including hospital beds,
wheelchairs, walkerettes, etc., are available Monday through Friday, from 0630 to 2300
hours. Ambulance service is available at other times, if sufficient notice is given.
In emergency cases where oxygen therapy is already in place, Emergency Service Units
can provide oxygen bottles until such time as the Emergency Medical Squad can provide
a replacement.
Emergency Medical Squad vehicles will respond to locations within New York City or a
250 mile radius, without prior approval, providing that one point of trip is within
the confines of New York City.
a. Any variations of the above must be approved by the Commanding Officer, Emergency
Medical Squad or the Director of the Police Relief Fund.

P.G. 205-05 Line Of Duty Injury Or Death Occurring Within City
Date Effective: 01-01-00
PURPOSE
To report and record line of duty injuries and deaths occurring within the city.
DEFINITION
INVESTIGATING SUPERVISOR - As used in this procedure will be as follows:
a. The platoon commander, precinct of occurrence, if available, will act as the
investigating supervisor and will complete parts "A" and "B" of the LINE OF DUTY
INJURY REPORT (PD429-154).
b. If platoon commander is unavailable, a patrol supervisor, precinct of occurrence,
will act as the investigating supervisor and will complete part "B" of the LINE OF
DUTY INJURY REPORT. The desk officer will designate a second supervisor, assigned to
the precinct of occurrence to prepare part "A" of the REPORT. If a second supervisor
is unavailable, the desk officer will prepare part "A" of the REPORT.
Only the platoon commander, precinct of occurrence, may prepare both parts "A" and "B"
of a LINE OF DUTY INJURY REPORT.
In addition, if the injured member is assigned to other than a precinct command, or
the Police Academy, a supervising officer of such member's command, if available, will
perform the tasks of the investigating supervisor. If the injured member dies or is
likely to die, the precinct commander/duty captain will be the investigating
supervisor.
PROCEDURE
Upon receiving an injury in the performance of police duty, whether on or off duty, or
arriving at a location where a uniformed member of the service is injured:
UNIFORMED MEMBER OF THE SERVICE
1. Request patrol supervisor to respond.
2. Notify desk officer of:
a. Circumstances of injury
b. Names and addresses of witnesses
c. Whether reporting sick.
3. Request witnesses to await arrival of supervisor.
4. Remain at scene unless:
a. Hospitalization or medical attention is required
b. Further police action is necessary.
DESK OFFICER
5. Notify the investigating supervisor, as indicated in the above "DEFINITION."

6. Notify injured member's command if member is not assigned to precinct of
occurrence.
7. Notify precinct commander or duty captain if member dies or is likely to die.
8. Notify borough commander and Operations Unit if member dies.
9. Immediately notify the Sick Desk supervisor (718) 760-7606) or Sick Desk ([718]
760-7600) when any of the following conditions, relating to a line of duty injury
exist:
a. Where the incident causing the injury was NOT specifically witnessed, AND
b. Injury occurred within any police facility (building, office, etc.), OR
c. Injury occurred in the immediate vicinity of any police facility (parking lot,
perimeter sidewalk, etc.), OR
d. Injury occurred during the first two (2) hours of a tour.
e. Any request for line of duty injury designation by an off-duty uniformed member
of the service.
NOTE: See Additional Data for hospital guidelines regarding members seriously
injured or killed in line of duty.
PATROL SUPERVISOR
10. Respond to scene.
11. Request desk officer to designate a second supervisor, precinct of occurrence, to
complete part "A" of LINE OF DUTY IN JURY REPORT.
a. If a second supervisor is unavailable, the desk officer will complete part "A" of
the REPORT.
DESIGNATED SUPERVISOR
12. Complete part "A" of LINE OF DUTY INJURY REPORT.
INVESTIGATING SUPERVISOR
13. Interview injured member and investigate circumstances.
14. Make initial report to desk officer without delay.
[I.O. 33 s 04] 15. Notify the Operations Unit promptly, if the member of the service
injured requires hospital treatment.
a. An additional notification to the Operations Unit is also required before final
reports are prepared to update Operations of the status of the injured member of the
service.
NOTE: This notification is in addition to, and does not preclude the requirement for
other notifications to Operations as indicated elsewhere in this procedure.
16. Interview witnesses and request them to prepare and sign WITNESS STATEMENT INJURY TO MEMBER OF THE DEPARTMENT (PD429-065).
17. Complete part "B" of LINE OF DUTY INJURY REPORT.

18. Prepare Police Accident Report (MV104AN), if vehicle accident involved.
19. Direct injured member, or if he is incapacitated assign a member, to prepare an
AIDED REPORT (PD304-152) if a vehicle is not involved.
20. Instruct injured member to complete part "C" of LINE OF DUTY INJURY REPORT if
member requests line of duty designation of injury.
NOTE: Part "C" of LINE OF DUTY INJURY REPORT will be completed by precinct
commander/duty captain if injured member is unable to do so.
21. Deliver completed reports to desk officer.
DESK OFFICER
22. Obtain Sick Desk control number whether injured member reports sick or not.
23. Make entry on SICK LOG (PD429-143) if injured member reports sick.
24. Photocopy LINE OF DUTY INJURY REPORT and forward direct to Medical Division,
attention Line of Duty Desk.
25. Immediately deliver completed LINE OF DUTY INJURY REPORT and WITNESS STATEMENT INJURY TO MEMBER OF THE DEPARTMENT to precinct commander/duty captain.
26. Forward AIDED REPORT or Police Accident Report in normal manner:
a. Forward copy of reports to injured member's command if not assigned to precinct
of occurrence
b. Have copies of reports forwarded to Police Pension Fund if member is killed in
the line of duty or seriously injured and likely to die.
PRECINCT COMMANDING OFFICER, DUTY CAPTAIN
27. Review LINE OF DUTY INJURY REPORT and WITNESS STATEMENT-INJURY TO MEMBER OF THE
DEPARTMENT, indicate approval or disapproval, and sign.
a. If disapproved, indicate reason on rear of original LINE OF DUTY INJURY REPORT.
NOTE: See Additional Data for further information regarding line of duty
designations by Medical Division.
28. Prepare a comprehensive report on Typed Letterhead addressed to the Commanding
Officer, Medical Division detailing the circumstances of the injury when the injured
member of the service is a Probationary Police Officer.
29. Prepare unusual occurrence report for line of duty death or serious injury and
likely to die and forward as indicated in P.G. 212-09, "Unusual Occurrence Reports".
30. Forward LINE OF DUTY INJURY REPORT per directions on form with WITNESS STATEMENT INJURY TO MEMBER OF THE DEPARTMENT and comprehensive report on Typed Letterhead, if
applicable, attached.
a. Have copies of these reports forwarded to Police Pension Fund if line of duty
death or serious injury and likely to die.
31. Comply with the pertinent provisions of the Trauma Counseling Program as indicated
in P.G. 205-08, "Trauma Counseling Program".
ADDITIONAL DATA

When a member of the service is treated at a hospital for a line of duty injury, the
following information, ONLY, is to be entered in hospital records pertaining to
address and telephone number of injured member:
* Police Department, City of New York, Medical Division, 1 Lefrak City Plaza, 59-17
Junction Boulevard, Corona, New York 11368, Room 1524; telephone number (718) 7607573, Monday - Friday, 0900-1700 hours; (718) 760-7600, all other hours.
Member's command, home address and telephone number will not be disclosed to hospital
authorities or anyone else unless authorized supervisory officer determines requesting
person is entitled to the information.
When a uniformed member of the service is struck by a bullet on a protective vest and
is apparently uninjured, the member must be examined by a doctor to ascertain if a
blunt body trauma or internal injury has occurred. When an injured member is
hospitalized or dies, the patrol supervisor will ensure that firearms, Department
property (shield, identification card, nameplate, etc.), and personal effects of
member are removed and safeguarded.
Medical Division will make final determination of APPROVAL/DISAPPROVAL of ALL
applications for line of duty injury/illness designation and will notify the
commanding officer of member concerned of final designation. Uniformed members of the
service may request verification of the final designation from the commanding officer.
NOTE: Retired uniformed members of the service may request verification of the final
designation, in writing, to the Medical Division, 1 Lefrak City Plaza, 59-17 Junction
Boulevard, Corona, New York.
HOSPITAL GUIDELINES REGARDING UNIFORMED MEMBERS OF THE SERVICE SERIOUSLY INJURED OR
KILLED IN THE LINE OF DUTY:
When a uniformed member of the service is seriously injured or killed in the line of
duty, the Operations Unit will notify the following members of the service to respond
to the hospital:
a. Police Commissioner
b. First Deputy Commissioner (if Police Commissioner is not available)
c. Chief of Department
d. Chief of Detectives (to supervise investigation)
e. Bureau chief of the injured or deceased member
f. Deputy Commissioner-Public Information
g. Supervising Chief Surgeon
h. Department Chaplain
i. Commanding Officer, Employee Relations Section
j. Lieutenant-Employee Relations Section, borough concerned
k. Patrol borough commanding officer
l. Patrol borough executive officer (if borough commanding officer is not available)

m. Duty inspector (to supervise and control access to emergency room and adjacent
areas by responding members of the service
n. Patrol borough operations commander (if duty inspector not available)
o. Commanding officer/duty captain (will prepare the Unusual Occurrence Report)
p. Detective borough commander
q. Detective assigned to investigate the case
r. Crime Scene Unit detective or technician
s. Policewomen's Endowment Association representative if a female police officer is
the victim
t. Line organization representative
The following members of the service will be permitted to speak to the injured member
or view the body of the deceased member:
a. Police Commissioner
b. First Deputy Commissioner
c. Chief of Department
d. Bureau chief concerned
e. Patrol borough commanding officer (or representative)
f. Detective assigned to the case
g. Crime Scene Unit detective or technician
h. Union representative
i. Policewomen's Endowment Association representative if a female police officer is
the victim
j. Department Chaplain
The hospital guidelines also apply to uniformed member of the service seriously
injured or killed in the line of duty within residence counties.
Uniformed members of the service and/or their families may be entitled to both medical
and financial benefits under the Federal Employees Compensation Act (F.E.C.A.), if a
Federal Statute was violated and the injury occurred while apprehending or attempting
to apprehend an individual who violated such statute. Therefore, the investigating
supervisor will make an entry on the LINE OF DUTY INJURY REPORT (PD429-154), in box
captioned "Patrol Command Supervisors Report of Injury," indicating whether the injury
comes under F.E.C.A. or whether F.E.C.A. does not apply in this case. If the injury
comes under F.E.C.A., the member's commanding officer will forward the following items
to Medical Division, (attn. Federal Compensation Liaison Officer), 1 Lefrak City
Plaza, within ninety (90) days of occurrence:
a. Copy of LINE OF DUTY INJURY REPORT and WITNESS STATEMENT - INJURY TO MEMBER OF
THE DEPARTMENT (PD429-065), if prepared.
b. Copy of Unusual Occurrence Report, if prepared.

c. Copy of perpetrator's arrest history (rap sheet), if an arrest is effected.
d. Copy of criminal court complaint, if arrest is effected.
e. Copy of firearms trace, if weapon involved.
f. Copy of a fully completed United States Department of Labor form BEC-721a
entitled, "Notice of Law Enforcement Officer's Injury or Occupational Disease."
may be obtained from Federal Compensation Liaison Office).

(Form

In unusual circumstances, when a line of duty designation cannot be made expeditiously
pending the results of an investigation or other circumstances, the ranking officer
responsible for forwarding the LINE OF DUTY INJURY REPORT to the Medical Division will
have report prepared on Typed Letterhead, clearly indicating the reasons for the delay
and the approximate time period required to complete the investigation. The Typed
Letterhead will be forwarded to the Medical Division within sixty (60) days from the
date that the initial request for line of duty designation was made. Subsequent
reports will be forwarded for each additional sixty (60) day period, if necessary.
To provide the Federal Bureau of Investigation (F.B.I.) statistical and descriptive
information for use in law enforcement training, the Commanding Officer, Medical
Division will provide the Chief of Department Investigation Review Section with copies
of LINE OF DUTY INJURY REPORTS for shot or stabbed officers.
RELATED PROCEDURES
Aided Cases-General Procedure (P.G. 206-01)
Department Vehicle Involved In An Accident (P.G. 217-06)
Unusual Occurrence Reports (P.G. 212-09)
Firearms Discharge And Assaults Involving Uniformed Members Of The Service (P.G. 21229)
Reporting Sick (P.G. 205-01)
Supervision Of Member Of The Service Receiving Physical Therapy For Line Of Duty
Injuries (P.G. 205-09)
Exposure Of Members Of The Service To Infectious Diseases (P.G. 205-10)
Line Of Duty Injury Or Death From Outside City And Residence Counties (P.G. 205-02)
Trauma Counseling Program (P.G. 205-08)
Death Of Member Of The Service (P.G. 205-07)
FORMS AND REPORTS
AIDED REPORT (PD304-152)
LINE OF DUTY INJURY REPORT (PD429-154)
POLICE ACCIDENT REPORT (MV104AN)
SICK LOG (PD429-143)
UNUSUAL OCCURRENCE REPORT(PD 370-152)
WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT (PD429-065)
Typed Letterhead

P.G. 205-06 Line Of Duty Injury Or Death - Outside City In Residence Counties
Date Effective: 01-01-00
PURPOSE
To report a line of duty injury or death incurred by a uniformed member of the service
outside the city within residence counties.
DEFINITIONS
RESIDENCE COUNTIES - The six (6) counties outside New York City wherein uniformed
members of the service are permitted to live, i.e., Nassau, Suffolk, Westchester,
Rockland, Orange and Putnam.
INJURED IN LINE OF DUTY OUTSIDE NEW YORK CITY - Injured while performing duty that
uniformed member was specifically assigned to perform, outside the city, by competent
authority within the Department or while taking police action as authorized by Section
140.10 of the Criminal Procedure Law.
PROCEDURE
When injured in the line of duty in one of the residence counties whether reporting
sick or not:
UNIFORMED MEMBER OF THE SERVICE
1. Notify local police authorities if appropriate.
2. Telephone Medical Division, Sick Desk (718-760-7600), giving:
a. Circumstances
b. Names and addresses of witnesses.
NOTE: If unable to call Medical Division, Sick Desk, request responsible person to
make notification.
3. Comply with instructions received from Sick Desk personnel.
4. Notify Operations Unit immediately if arrest involved.
INVESTIGATING SUPERVISOR
5. Respond to location and conduct investigation as specified in P.G. 205-05, "Line Of
Duty Injury Or Death Occurring Within City."
a. A Department vehicle may be used for this purpose without prior permission being
obtained.
DESK OFFICER
6. Make entries in Department records and insure that required forms have been
prepared.
ADDITIONAL DATA
Uniformed members of the service and/or their families may be entitled to both medical
and financial benefits under the Federal Employees Compensation Act (F.E.C.A.), if a
Federal Statute was violated and the injury occurred while apprehending or attempting
to apprehend an individual who violated such statute. Therefore, the investigating

supervisor will make an entry on the LINE OF DUTY INJURY REPORT (PD429-154) in box
captioned "Patrol Command Supervisor's Report of Injury," indicating whether the
injury comes under F.E.C.A. or whether F.E.C.A. does not apply in this case. If the
injury comes under F.E.C.A., the member's commanding officer will forward the
following items to Medical Division, (Attn. Federal Compensation Liaison Officer), 1
Lefrak City Plaza, within ninety (90) days of occurrence:
a. Copy of LINE OF DUTY INJURY REPORT and WITNESS STATEMENT - INJURY TO MEMBER OF
THE DEPARTMENT (PD429-065), if prepared.
b. Copy of Unusual Occurrence Report, if prepared.
c. Copy of perpetrator's arrest history (rap sheet), if an arrest is effected.
d. Copy of criminal court complaint, if arrest is effected.
e. Copy of firearms trace, if weapon involved.
f. Copy of a fully completed United States Department of Labor form BEC-721a
entitled, "Notice of Law Enforcement Officer's Injury or Occupational Disease." (Form
may be obtained from Federal Compensation Liaison Office).
RELATED PROCEDURES
Line Of Duty Injury Or Death Occurring Within City (P.G. 205-05)
FORMS AND REPORTS
LINE OF DUTY INJURY REPORT (PD429-154)
UNUSUAL OCCURRENCE REPORT (PD370-152)
WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT (PD429-065)
Unusual Occurrence Report

P.G. 205-07 Death Of Member Of The Service
Date Effective: 01-01-00
PURPOSE
To record the death of a member of the service, uniformed and civilian.
PROCEDURE
Upon learning of the death of an active member of the command or a retired member of
the service, uniformed or civilian residing within the command:
DESK OFFICER
1. Cause the following information to be obtained.
a. Rank, full name, shield number, command
b. Time and date of death
c. Place of death (residence, hospital, elsewhere)
d. Residence address
e. Funeral (time, date, location)
f. Time, date and location of service
g. Cemetery (name and location)
h. Whether deceased was a member of a religious, fraternal or patriotic organization
of this Department
i. Whether chaplain is desired (state denomination)
j. If uniformed member of the service, whether pallbearers or escort is desired
k. Next of kin (full name, address, telephone number and relationship)
l. Funeral director (name, address and telephone number)
m. Whether deceased was a medal recipient (Honorable Mention and medal)
n. If an active member - was death caused as result of performing police duty, or
otherwise
o. If a retired member - date of retirement.
2. Telephone information to Communications Section.
a. If an active member of the service, uniformed or civilian, immediately notify the
Internal Affairs Bureau, Command Center at (212) 741-8401.
3. Notify unit commander.
4. Post information on bulletin board for benefit of members of command if active
member.
COMMANDING OFFICER CONCERNED

5. Cause member's weapons and Department property to be obtained if active member.
6. Deliver non-department property from member's locker to authorized recipient where
applicable.
RELATED PROCEDURES
Line of Duty Injury or Death Occurring Within City (P.G. 205-05)
Line of Duty Injury or Death Outside City in Residence Counties (P.G. 205-06)

P.G. 205-08 Trauma Counseling Program
Date Effective: 01-01-00
PURPOSE
To provide Trauma Counseling Services for members of the service (uniformed and
civilian) involved in shooting incidents, disasters, or other violent occurrences
resulting in death or injury.
SCOPE
A member of the service (uniformed or civilian) will be referred to the Trauma
Counseling Program when involved in a shooting incident, disaster, or other violent
occurrences resulting in death or injury. These include, but are not limited to, the
following:
a. Member is shot or otherwise seriously injured.
b. Member discharges a weapon causing injury or death to another.
c. Member causes, accidentally or otherwise, serious physical injury or death to
another.
d. Member is directly involved in an incident where his/her partner was killed or
seriously injured, etc.
e. Member is directly involved in incidents or serious disasters where multiple
serious injuries and deaths have occurred.
The Trauma Counseling Team will respond to all incidents involving:
a. Member of the service is shot, killed, or seriously injured in the performance of
duty.
b. Any incident pursuant to a request from a captain or above.
PROCEDURE
When a member of the service (uniformed or civilian) is involved in a shooting
incident, disaster or other violent occurrence resulting in death or injury:
DESK OFFICER
1. Notify Operations Unit and provide details of incident.
OPERATIONS UNIT SUPERVISOR
2. Notify Sick Desk supervisor, provide detailed information and request response of
Trauma Counseling Team.
SICK DESK SUPERVISOR
3. Ascertain from Operations Unit and/or the ranking supervisor at the scene:
a. Location the Trauma Team should respond to
b. Name of supervisor who will be contact person at the scene.
4. Arrange for transportation of Trauma Team.

RANKING SUPERVISOR AT SCENE
5. Ensure members in need of trauma counseling are available for interview, where
possible, by responding Trauma Team upon their arrival.
6. Provide a suitable place for the trauma interview, where possible.
SUPERVISOR TRAUMA COUNSELING TEAM
7. Respond to location and report to designated contact person at the scene.
NOTE: Trauma Team members will wear authorized nylon windbreaker jackets with the
NYPD logo on the front and the words "N.Y.C. POLICE" printed on the back (P.G. 204-04,
"Optional Uniform Items").
TRAUMA COUNSELING TEAM
8. Respond, if required, to stationhouse of precinct of occurrence or other location,
to make contact and converse with member(s) of the service involved in the incident.
9. Visit the place of occurrence, if necessary.
10. Notify the member concerned that he/she will be contacted for a follow-up meeting
forty-eight (48) hours after the event or initial contact, as appropriate.
a. Any additional counseling/interview sessions after the forty-eight (48) hour
meeting will be scheduled within one (1) to six (6) weeks after the incident.
NOTE: ALL CONVERSATION WITH THE TRAUMA COUNSELING TEAM BY MEMBERS OF THE SERVICE
(UNIFORMED AND CIVILIAN) WILL BE STRICTLY CONFIDENTIAL.
MEMBER OF THE SERVICE
11. Cooperate with members of the Trauma Counseling Team and keep appointments for
follow-up meetings as scheduled.
12. Report to Psychological Services Unit or other location as required, forty-eight
(48) hours after the incident, or initial contact with Trauma Counseling Team.
a. Report for additional follow-up counseling/interview meetings scheduled with the
Trauma Counseling Team.
COMMANDING OFFICER/DUTY CAPTAIN
13. Cooperate with members of the Trauma Counseling Team and permit them access to the
individual member(s) of the service involved in the shooting, disaster or other
violent event.
14. Verify that a member(s) of the service involved in the shooting, disaster or
violent incident has been referred and contacted in person by a member of the Trauma
Counseling Team.
15. Have UNUSUAL OCCURRENCE REPORT (PD370-152) prepared and list members of the
service involved in the incident who were contacted by the Trauma Counseling Team.
16. Forward copies of the report, FIREARM DISCHARGE/ASSAULT REPORT (PD424-151), if
prepared, and other reports prepared to the Commanding Officer, Medical Division, 5917 Junction Boulevard, 16th Floor, Corona, New York 11368.
ADDITIONAL DATA

The Trauma Counseling Team is staffed by the Chief Surgeon, Director, Psychological
Evaluations Unit and licensed certified professionals of the Medical Division. Trauma
Team members will not interfere with on-going investigations. In addition, team
members will not be assigned any duties outside their functions as Trauma Counselors
when responding to the occurrence site.
This procedure does not prevent in any way the voluntary use of or referral to any of
the Employee Assistance Programs or units in the Department for any reason at any
time. The services of the Trauma Counseling Team are also available to members who are
involved in personal or family tragedies, e.g., violent criminal incidents involving
themselves or their families, death in family, etc.
RELATED PROCEDURES
Reporting Sick (P.G. 205-01)
Line Of Duty Injury Or Death Occurring Within City (P.G. 205-05)
Supervision Of Members Of The Service Receiving Physical Therapy For Line Of Duty
Injuries (P.G. 205-09)
Line Of Duty Injury Or Death Outside City In Residence Counties (P.G. 205-06)
Firearms Discharge And Assaults Involving Uniformed Members Of The Service (P.G. 21229)
FORMS AND REPORTS
FIREARM DISCHARGE/ASSAULT REPORT (PD424-151)
UNUSUAL OCCURRENCE REPORT (PD370-152)

P.G. 205-09 Supervision Of Members Of The Service Receiving Physical Therapy For Line
Of Duty Injuries
Date Effective: 01-01-00
PURPOSE
To provide physical therapy treatments for members of the service injured in the line
of duty.
PROCEDURE
When a District Surgeon determines that a member of the service, injured in the line
of duty, requires physical therapy treatment not available within the Department.
DISTRICT SURGEON
1. Prepare REQUEST FOR MEDICAL SERVICE AUTHORIZATION (PD429-164) and forward to
Medical Division, Medical Bills Section.
2. Direct member concerned to report to Medical Division, Medical Bills Section, to
obtain forms necessary to obtain treatment.
MEMBER CONCERNED
3. Obtain the following forms at Medical Bills Section:
a. Certification of Line of Duty Injury/Authorization for Treatment (Misc. 89B)
b. Therapy Verification (Misc. 1991)
c. Notification of Line of Duty Therapy Authorization (Misc. 1992).
4. Present Notification of Line of Duty Therapy Authorization to commanding officer.
5. Present to therapist, prior to treatment, the following forms:
a. Certification of Line of Duty Injury/Authorization for Treatment, AND
b. Therapy Verification.
6. Complete Therapy Verification form after each set of authorized treatments, and
present to commanding officer.
COMMANDING OFFICER
7. Have Integrity Control Officer verify member's attendance for treatment at time and
date specified on completed Therapy Verification form.
RELATED PROCEDURES
Reporting Sick (P.G. 205-01)
Line Of Duty Injury Or Death Occurring Within City (P.G. 205-05)
Line Of Duty Injury Or Death Outside City In Residence Counties (P.G. 205-06)
FORMS AND REPORTS
REQUEST FOR MEDICAL SERVICE AUTHORIZATION (PD429-164)
CERTIFICATION OF LINE OF DUTY INJURY/AUTHORIZATION FOR TREATMENT (MISC. 89B)
THERAPY VERIFICATION (MISC. 1991)
NOTIFICATION OF LINE OF DUTY THERAPY AUTHORIZATION (MISC. 1992)

P.G. 205-10 Exposure Of Members Of The Service To Infectious Diseases Or Hazardous
Materials
Date Effective: 01-01-00
PURPOSE
To provide instructions and minimize risk to members of the service (uniformed and
civilian) or auxiliary police officers who have contact with or handle an animal or
person who may have an infectious disease, or who have contact with or handle
hazardous materials.
DEFINITIONS
INFECTIOUS DISEASE - as used in this procedure, includes diseases capable of being
transmitted by contact with an infected animal's saliva or central nervous system
tissue, or with an infected individual's blood or body fluids.
HAZARDOUS MATERIAL - as used in this procedure, includes any chemical, biological, or
radiological substance which is a health hazard. Chemical health hazards include
carcinogens, toxic agents, irritants, corrosives, or agents which damage the lungs,
skin, eyes, or mucous membranes, etc. Chemical physical hazards include flammable or
combustible liquids, compressed gas, or explosive or reactive substances, etc.
EXPOSURE TO AN INFECTIOUS DISEASE - as used in this procedure, includes those
situations where a member of the service is exposed by airborne transmission or direct
contact to an individual suspected of having a disease, or where a member comes in
contact with the blood or body fluids of an individual suspected of having an
infectious disease, or, where a member of the service is injured as the result of a
human or animal bite, or hypodermic needle puncture, or other contaminated sharp
instrument, or where a member of the service is exposed to an animal suspected of
having an infectious disease, or where a member comes in contact with the saliva or
central nervous system tissue of an animal suspected of having an infectious disease.
EXPOSURE TO A HAZARDOUS MATERIAL - as used in this procedure, includes those
situations where a member of the service is exposed to a hazardous material whether
through inhalation, ingestion, skin contact, or parenteral contact.
UNIVERSAL PRECAUTIONS - as used in this procedure, is an approach to infection
control. According to this approach, all human blood and certain body fluids are to be
treated as if they are known to be infectious for human immunodeficiency virus (HIV),
hepatitis B virus (HBV), or other bloodborne pathogens; and in addition, all animal
saliva and central nervous system tissue are to be treated as if they are known to be
infectious for rabies. All efforts to avoid contact with these potentially infectious
materials should be taken as well as utilizing whatever protective equipment is
available.
DESIGNATED OFFICER - an individual designated under 42 U.S.C. 300ff-86 by the Public
Health Officer of the State involved (42 U.S.C. 300ff-76) to execute provisions of
Section 411 of the Ryan White Comprehensive AIDS Resources Emergency Act regarding
emergency response employees who request a determination whether they were exposed to
an infectious disease.
NOTE: To avoid unnecessary exposure, control of the aided/accident victim, or
prisoner will be assigned to an officer at the scene who has already had contact with
a person suspected of having an infectious disease. The assigned officer will be
responsible for completing the processing of the individual. If there are numerous
individuals involved, the patrol supervisor at the scene will be responsible for the
coordination of information and documenting the name, etc., of the members of the
service involved. This Department is offering certain members of the service the
opportunity to receive, free of charge, pre-exposure, a series of three (3)

inoculations of the vaccine against Hepatitis B; and free of charge, post-exposure
inoculation. This Department is offering certain members of the service the
opportunity to receive, free of charge, pre-exposure, a routine annual or biannual,
Mantoux (PPD) skin test against tuberculosis (based on a determination of a
significant occupational exposure); and, free of charge, post-exposure, a Mantoux
(PPD) skin test against tuberculosis (based on a determination of a significant
exposure).
PROCEDURE
Upon being exposed to an infectious disease, hazardous material, or suffering a human
or animal bite, or hypodermic needle puncture wound:
MEMBER OF THE SERVICE
1. Comply with the guidelines listed in "ADDITIONAL DATA" statement of this procedure,
when possible.
2. Notify desk officer, precinct of occurrence.
NOTE: When exposure involves an actual injury, the member of the service concerned
will be transported to the hospital for treatment and P.G. 205-05, "Line Of Duty
Injury Or Death Occurring Within The City", or 205-06, "Line Of Duty Injury Or Death
Outside City In Residence Counties," will be complied with as appropriate. When
exposure does not involve an actual injury and the exposure is related to
tuberculosis, the member of the service concerned should consider this Department's
offer of Mantoux (PPD) skin testing which is free of charge. When tested and the
results are positive, notify Unit Safety Officer to initiate entry on State of New
York - Department of Labor Log and Summary of Occupational Injuries and Illnesses
(DOSH 900). Tuberculosis infection and tuberculosis disease are both recordable on
DOSH 900 logs. A code (e.g., maiden name pseudonym) may be used to substitute for the
description of injury or illness (column [F]).
DESK OFFICER
3. Notify Medical Division, Sick Desk ((718) 760-7600), and obtain exposure report
number.
4. Make Command Log entry of information
a. Include Exposure Report number in Log entry.
5. Notify designated Department surgeon of the facts involved.
DEPARTMENT SURGEON
6.

Contact member of the service involved and advise of necessary treatment.

MEMBER OF THE SERVICE
7. Comply with directions of Department surgeon.
NOTE: By telephoning this Department's designated officer at the Medical Division,
Hazmat Unit (718) 760-7644 or 760-7653, emergency response employees, such as a law
enforcement officer or auxiliary police officer, may submit a request for a
determination whether they were exposed to a specific infectious disease when a victim
of an emergency who was aided by the emergency response employee was transported to a
medical facility. If it is determined that the emergency response employee may have
been exposed to an infectious disease, a signed written request, along with the facts
collected, must be sent by the designated officer to the medical facility to which the
victim (or patient), i.e., aided or prisoner, was transported. After receiving a

notification from the medical facility, to the extent practicable, the designated
officer must immediately notify the member or members concerned. Whenever the
designated officer discloses information related to Human Immunodeficiency Virus (HIV)
to an emergency response employee, redisclosure by the emergency response employee is
prohibited when not in conformance with state law.
8. Make ACTIVITY LOG (PD 112-145) entry of facts involved.
a. Include Exposure Report number.
ADDITIONAL DATA
EXPOSURE TO INFECTIOUS DISEASES GUIDELINES
a. Confer with Emergency Medical Service personnel, the individual's family,
friends, neighbors, doctor, or appropriate agency as to the source individual's
medical conditions, when circumstances permit.
b. Wear disposable gloves if contact with individual's blood or body fluids is a
possibility; and if a member who is routinely engaged in the capture or seizure of
suspected rabid animals, wear heavy duty disposable rubber gloves if contact with
animal's saliva or central nervous system tissue is a possibility.
c. Wash hands with soap and water (disinfectant soap, if possible), after removing
disposable gloves. Glove kits containing antiseptic wipes, gloves, and disposable bag
should be used when hand-washing facilities are not available.
d. Immediately and thoroughly wash hands or other unprotected body parts if they
come in contact with individual's blood or body fluids, or if bitten, scratched,
abraded, by an animal, or if there is contact between the member and the animal's
saliva or nervous system tissue. Use disinfectant soap, if possible.
e. Remove and machine wash (hot cycle), or have dry cleaned, as soon as possible,
any part of uniform/civilian clothes that come in contact with an individual's blood
or body fluids and promptly clean any equipment other than that made of fabric.
f. Use extraordinary care to avoid accidental puncture wounds from needles which may
be contaminated with potentially infectious material.
g. Affix Biohazard Label to any property, evidence, or waste which may be
contaminated.
ACCIDENTAL SPILLS OF BLOOD OR BODY FLUIDS.
A supply of household bleach will be maintained at all precinct/psa/district commands,
emergency service units, borough court section facilities, and other appropriate
sites. Accidental spills of blood or body fluids on floors, cells, RMP's or on other
surfaces, other than clothing, or fabric may be cleaned by applying a FRESHLY MIXED
solution of one (1) part household bleach with ten (10) parts water. It is imperative
that the preceding mixture be carefully followed. Household bleach is not to be mixed
with any solution other than water and it must be freshly mixed for each use.
Members of the service (uniformed and civilian) are reminded that this mixture of
bleach and water will cause damage if used to clean uniforms. Uniform items soiled
with blood or body fluids can be effectively cleaned by routine laundering or dry
cleaning procedures. Bleach should not be used to cleanse hands. In addition, bleach
mixed with any substance other than water may cause a toxic gas. Therefore, disposal
of bleach or bleach dilutions should be performed only in a sink (not a urinal or
toilet since they sometimes contain chemical deodorizers). When preparing a bleach
dilution, the container used for the diluted solution must be cleaned with water and
free of any other solution.

To prevent injury/infection when handling or forwarding hypodermic needles/syringes to
the Property Clerk, members of the service will place such items in a hypodermic
needle/syringe container by utilizing a one-handed "scoop" technique which uses the
needle itself to pick up the hypodermic needle/syringe container. (By using one hand
to hold the hypodermic syringe while moving the hypodermic needle toward the
hypodermic needle/syringe container, the member of the service is moving the needle
away from himself/herself. Members should not hold the container and move their hand
toward the needle). The container will be capped, if possible. However, if the
syringe extends beyond the container, it will be secured with tape. UNDER NO
CIRCUMSTANCES SHOULD A MEMBER OF THE SERVICE ATTEMPT TO REMOVE, DISLODGE, OR BEND A
NEEDLE FROM A HYPODERMIC SYRINGE.
RELATED PROCEDURES
Aided Cases - General (P.G. 216-01)
Animal Bites (P.G. 216-09)
Communicable Disease (P.G. 216-11)
Prisoners Requiring Medical/Psychiatric Treatment (P.G. 210-04)
Care and Disposition of Animals (P.G. 214-33)
Line of Duty Injury or Death Occurring Within New York City (P.G. 205-05)
[Rev 03-02] Use of Patrol Kits (P.G. 219-17)
FORMS AND REPORTS
ACTIVITY LOG (PD 112-145)

P.G. 205-11 Request For Pre-Exposure Vaccination Against Hepatitis B
Date Effective: 01-01-00
PURPOSE
To provide members of the service (uniformed and civilian) who risk a potential
significant exposure to Hepatitis B virus during the performance of duty with the
opportunity to participate in this Department's Hepatitis B Pre-Exposure Vaccination
Safety Program.
DEFINITION
OCCUPATIONAL EXPOSURE is considered to be reasonably anticipated contact with a
vulnerable point of entry of the member of the service, such as:
a. Eyes
b. Mouth
c. Other mucous membranes
d. Broken skin
AND a potentially infectious substance, such as:
(a) Blood
(b) Body fluids/secretions (i.e., semen, vaginal secretions, amniotic fluid, human
tissue or organs).
PROCEDURE
To obtain the series of three (3) inoculations of the vaccine against Hepatitis B:
DIRECTOR OF TRAINING
1. Provide training sergeants from patrol and non-patrol commands with appropriate
instructions, instructor guides and materials, prior to the precinct level training
cycle or its equivalent.
COMMANDING OFFICER CONCERNED
2. Ensure that EVERY member receives blood borne disease "Right-to-Know" training, and
that below listed designated titles be offered the opportunity to receive free of
charge, a series of three (3) inoculations of the vaccine against Hepatitis B. Have
designated titles, who have not already done so, prepare and return the HEPATITIS B
VACCINATION ACCEPTANCE/DECLINATION (PD 429-147):
a. Uniformed members of the service
b. Motor Vehicle Operators
c. Police Attendants
d. Chemists
e. Surgeons and Dentists
f. Nurses

g. School Crossing Guards
h. Custodians
i. Evidence and Property Control Specialists
j. Assistant Stock Handlers and related titles/or assignments within Property Clerk
Division who may handle vouchered items such as blood contaminated evidence
k. Auto mechanics and related titles
l. Plumbers and related titles
m. Auxiliary Police Officers
n. Industrial Hygienists
o. Cadets
p. Traffic Enforcement Agents, Level IV.
NOTE: Other titles/assignments not listed will be considered on a case by case basis
by the Occupational Safety and Health Unit.
TRAINING SERGEANT
3. Report, as directed, to the Police Academy for instruction and materials.
NOTE: Commanding officers of units that do not receive precinct level training are
responsible to ensure that an appropriate member of the command is designated training
sergeant and attends pre-cycle instruction. Contact Police Academy In-Service
Training Unit at (212) 477-9200 for additional information.
4. Prepare and deliver mandated training to all members assigned to the command.
5. Distribute HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION form to all members in
designated titles, if not already distributed.
MEMBER OF THE SERVICE
6. Prepare HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION form indicating intention to
accept or decline vaccination by signing the appropriate section after receiving
"Right-to-Know" training in blood borne diseases.
NOTE: If a member has received Hepatitis B inoculations within the past seven (7)
years, he or she must so indicate on the bottom of the form.
TRAINING SERGEANT
7. Collect HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION forms from each member of
the service in designated titles.
8. Place a photocopy of each HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION form in
the command's Occupational Safety and Health Administration (OSHA) file.
9. Forward summary, upon completion of training cycle, indicating number of members of
the command, by title, who accept or decline vaccinations, to the borough safety
officer or overhead command counterpart.

10. Forward completed ORIGINAL HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION forms to
the Commanding Officer, Medical Division, Attention: Hepatitis B Pre-Exposure
Vaccination Safety Program, via Department mail.
COMMANDING OFFICER
11. Prepare and forward a report to the Chief of Personnel (through channels), upon
the completion of each relevant training cycle, verifying that every member of the
command, in the designated titles, who have not already done so, has signed a
HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION form.
BOROUGH SAFETY OFFICER/BUREAU EQUIVALENT
12. Prepare a consolidated summary for the borough/bureau on the 10th of each month,
until all training on Hepatitis B within the borough/bureau is completed, indicating
the number of members who have been trained and have accepted or declined
vaccinations.
13. Forward report of consolidated summary to the Commanding Officer, Medical
Division.
SUPERVISING CHIEF SURGEON
14. Establish and maintain inoculation protocol.
COMMANDING OFFICER, MEDICAL DIVISION
15. Administer inoculation program under the direction of the Supervising Chief
Surgeon.
ADDITIONAL DATA
Members of the service should note that participation in the inoculation program is
entirely voluntary and will be free of charge to participants. It should also be noted
that members must receive the entire three-inoculation series in order to ensure
effective protection against Hepatitis B.
Vaccination will be provided to members of the service at no charge, and during
regularly scheduled tours of duty. Under no circumstances will overtime be granted to
facilitate vaccination.
RELATED PROCEDURE
Exposure of Members of the Service to Infectious Diseases (P.G. 205-10)
FORMS AND REPORTS
HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION (PD429-147)

P.G. 205-12 Donating Or Requesting Blood From The Department'S Blood Program
Date Effective: 01-01-00
PURPOSE
To donate blood to the Department's blood program or to supply blood to members of the
service (uniformed or civilian) active or retired and their families from the
Department's blood program.
PROCEDURE
When a member of the service (uniformed or civilian) wishes to donate blood to the
Department's blood program or when there is a need for blood:
MEMBER OF THE SERVICE
1. Telephone donation center at 1-800-933-2566 and identify self as an active or
retired member of the service.
a. Provide Department identification number - 5239.
2. Make appointment to donate blood as follows:
a. Uniformed members of the service - during off-duty time
b. Civilian members - during scheduled working hours.
3. Observe the following precaution prior to giving blood:
a. Eating is encouraged, but avoid fatty foods such as butter, cream, oils, etc.
COMMANDING OFFICER
4. Excuse civilian members for up to three (3) hours of scheduled tour. (Compensatory
time is NOT granted for donations made during non-working hours).
CIVILIAN MEMBER OF THE SERVICE
5. Deliver receipt from donation center to desk officer or counterpart on return to
duty.
NOTE: A member of the service (uniformed or civilian) will not volunteer to donate
blood when any of the following conditions exist:
a. Prior donation within eight (8) weeks
b. Donated five (5) pints within previous year
c. Under seventeen (17) or over seventy-five (75) years of age
d. Had malaria, jaundice or tuberculosis within the prior two (2) years
e. Had hepatitis
f. Had tooth extraction within the prior three (3) days
g. Body weight is less than one hundred and ten (110) pounds
h. Other disqualifying medical condition.

ADDITIONAL DATA
When a member of the service is seriously injured and requires blood, the Operations
Unit will be notified.
RELATED PROCEDURES
Requesting Blood When Outside Of New York State (P.G. 205-13)

P.G. 205-13 Requesting Blood When Outside New York State
Date Effective: 01-01-00
PURPOSE
To assist members of the service (active or retired) and their families when there is
a problem obtaining blood outside of New York State.
PROCEDURE
To request blood or assistance:
MEMBER OF THE SERVICE
1. Telephone the Medical Division at (718) 760-7615 during business hours and (718)
760-7606, during non-business hours.
2. Provide the following information:
a. Patient's name
b. Identification number (social security, blue cross, etc.)
c. Residence
d. Name and address of hospital
e. Date of admission
f. Amount requested (pints)
g. Patient's relationship to member of the service
h. If patient is Medicare eligible or not.
MEMBER CONCERNED, MEDICAL DIVISION
3. Verify member's eligibility and notify Greater New York Blood Center at (212) 4682186.
RELATED PROCEDURES
Donating Or Requesting Blood To/Requesting Blood From The Department's Blood Program
(P.G. 205-12)

P.G. 205-14 Application For Transfer
Date Effective: 01-01-00
PURPOSE
To enable a member of the service (uniformed or civilian) to request a transfer.
PROCEDURE
When a member desires a transfer:
MEMBER OF THE SERVICE
1. Prepare APPLICATION FOR TRANSFER (PD406-041).
a. Information on form MUST BE TYPED.
2. Obtain supervisor/witness signature on form.
3. Submit ALL copies of APPLICATION to commanding officer.
COMMANDING OFFICER
4. Review and sign APPLICATION.
a. Remove GREEN copy for filing in member's Personal Folder.
5. Return remaining copies to member concerned.
MEMBER OF THE SERVICE
6. Forward copies of APPLICATION as follows:
a. WHITE, YELLOW and BLUE - to Commanding Officer, Personnel Orders Section, in a
sealed envelope.
b. PINK - To Personnel Officer concerned.
COMMANDING OFFICER, PERSONNEL ORDERS SECTION
7. Retain WHITE copy of APPLICATION in ACTIVE STATUS for TWO (2) YEARS, UNLESS
withdrawn by member concerned.
8. Forward YELLOW and BLUE copies of receipted APPLICATION to Personnel Officer
concerned.
PERSONNEL OFFICER CONCERNED
9. File receipted YELLOW copy with PINK copy forwarded by member.
10. Forward receipted BLUE copy to requesting member's command.
DESK OFFICER
11. Have BLUE copy of APPLICATION placed in member's Personal Folder.
TO WITHDRAW APPLICATION FOR TRANSFER:
MEMBER OF THE SERVICE

12. Prepare and forward to Commanding Officer, Personnel Orders Section four (4)
copies of report, on Typed Letterhead, requesting that APPLICATION FOR TRANSFER be
withdrawn.
COMMANDING OFFICER, PERSONNEL ORDERS SECTION
13. File one (1) copy of report after removing APPLICATION from ACTIVE FILE.
14. Forward remaining copies of receipted report to Personnel Officer concerned.
PERSONNEL OFFICER
15. Retain one (1) copy of receipted report for file.
16. Forward remaining copies to requesting member's command.
DESK OFFICER
17. Have copy of receipted report filed in member's Personal Folder and give remaining
copy to member concerned.
ADDITIONAL DATA
Members of the service (uniformed and civilian) desiring a mutual transfer will submit
a request for transfer, on Typed Letterhead, including all the information required on
APPLICATION FOR TRANSFER, to their respective commanding officers for approval. The
respective commanding officers will forward APPROVED requests, BY ENDORSEMENT, to the
Commanding Officer, Personnel Orders Section.
FORMS AND REPORTS
APPLICATION FOR TRANSFER (PD406-041)
Typed Letterhead

P.G. 205-15 Police Officer'S Career Program
Date Effective: 01-01-00
PURPOSE
To provide police officers with a Career Program which allows eligibility through
earned points for precinct of choice, investigative assignment and non-precinct
assignment (Special Operations Division Units, and all other Administrative and
Support Units).
SCOPE
The Career Program is a performance reporting system which measures overall activity,
activity directed at specific condition correction, appearance, community service, and
respect for both the public and Department. This Program allows police officers
performing defined patrol functions to earn accelerated career points under the Police
Officer's Monthly/Quarterly Performance Review and Rating System. Police officers in
non-patrol assignments can accrue points from annual evaluations and other criteria.
PROCEDURE
Whenever a police officer with a minimum of fifteen (15) points requests a Career
Program transfer:
UNIFORMED MEMBER OF THE SERVICE
1. Prepare CAREER PROGRAM TRANSFER APPLICATION/RECOMMENDATION (PD406-1414).
COMMANDING OFFICER
2. Verify the information, eligibility and suitability for transfer of the uniformed
member concerned.
UPON VERIFICATION OF APPLICATION
COMMANDING OFFICER
3. Forward CAREER PROGRAM TRANSFER APPLICATION/RECOMMENDATION as per instructions.
a. Place copy in uniformed member's personnel folder.
NOTE: In order to be considered for the above listed investigative assignments,
uniformed members must receive a "Highly Recommend" endorsement from their respective
commanding officers. In addition, commanding officers must utilize the comment
section on the application/recommendation form. Commanding officers will be held
strictly accountable for their recommendations.
COMMANDING OFFICER, CAREER PROGRAM UNIT
4. Maintain the Career Program.
5. Schedule and conduct required screening panels.
ADDITIONAL DATA
The following numerical criteria will be utilized to acquire Career Points:
Annual Performance Review Points - precinct and borough task force, transit district
and task force, and housing PSA patrol officers only.

Review Points

Career Points

60-68
55-59
48-54
40-47
Below 40

4.0
3.0
2.0
0.0
Review

Annual Performance Review Points are only available to defined patrol officers
performing the following assignments:
a. Foot/Post
b. RMP/Sector
c. Anti-Crime
d. SNEU
e. Community Policing Officer
f. Conditions/Detail
g. Warrants
h. Youth Officer
i. Domestic Violence Prevention Officer
j. Summons Officer
k. Train Patrol
l. School Outreach Coordinator
m. Community Policing Teams
n. Bicycle Patrol
o. Safe Home
FOR ALL OTHER POLICE OFFICERS
Each Annual Evaluation
Annual Evaluation
Extremely Competent
Highly Competent
Competent
Low or Very Low

Career Points
1.0
0.5
0.0
-1.0

NOTE: Annual evaluation points are available only to members who are not assigned to
defined patrol duties.
ALL POLICE OFFICERS ARE ELIGIBLE
Department recognition
Honorable Mention
Exceptional Merit
Commendation

2.0
1.0
0.6

Meritorious Police Duty
Excellent Police Duty

0.4
0.2

Education
Associate's Degree/64 credits
Bachelors Degree
Masters Degree
J.D. or Ph D.

2.0
3.0
4.0
5.0

One (1) year perfect attendance
(excluding LOD)

1.0

Integrity Review Board
(as determined by the IRB)

1 to 5

Voluntary Participation in Community Programs (see A.G. 320-36)
Charges and Specifications
(expires two (2) years from day
penalty/suspension incurred)

-0.2 for each day penalty/
suspension incurred.
Maximum of -5 per case.

A minimum of fifteen (15) Career Program Points is required before consideration is
given to a Career program application. (Points may be reduced with the approval of
the Chief of Personnel.) Members possessing special skills beneficial to the needs of
the Department may be transferred with less than the required points upon approval of
the Chief of Personnel.
Three choices of assignments in priority order may be entered on the Career Program
Transfer Application/Recommendation. Career Program choices may be changed or
withdrawn by submitting an additional Career Program Transfer
Application/Recommendation. Applications will be expunged after two (2) years on
file. Police officers whose applications have expired and still desire consideration
are responsible for submitting an additional application. Police officers granted a
transfer under the Career Program may not utilize this program for two (2) years from
the date of their last Career Program transfer.
The Career Program does not prevent a police officer from requesting a transfer
through P.G. 205-14, "Application For Transfer." These requests will be honored based
upon the needs of the Department.
All members should be aware that there are no automatic guarantees from this program.
Inherent in any realistic and workable career path program is the need for flexibility
to meet changing conditions and situations. The Career Program does not limit or
change the Department's right or managerial prerogatives to assign personnel.
RELATED PROCEDURES
Application for Transfer (P.G. 205-14)
FORMS AND REPORTS
CAREER PROGRAM TRANSFER APPLICATION/RECOMMENDATION (PD406-1414)

P.G. 205-16 Integrity Review Board Recommendation Procedure
Date Effective: 01-01-00
PURPOSE
To set forth the guidelines to be followed when a uniformed member of the service is
recommended for recognition, by the member's commanding officer, for effecting an
arrest for a bribery-related offense or an action which demonstrated the uniformed
member's commitment to the Department's integrity policy.
DEFINITION
CONTROLLED PAD - For the purpose of this procedure is a purported payment to uniformed
members of the service to protect existing or contemplated illegal activities which
will constitute more than one (1) time bribery payments.
PROCEDURE
Whenever a uniformed member of the service is recommended for recognition, by the
member's commanding officer, to the Integrity Review Board:
COMMANDING OFFICER, MEMBER CONCERNED
1. Ensure that copy of report in bribery arrests, as required by P.G 208-34, "Bribery
Arrest by Uniformed Member of the Service" is forwarded to Commanding Officer,
Employee Relations Section.
2. Comply with "ADDITIONAL DATA" statement, page 3, regarding submission of report for
an act reflecting high integrity.
UPON NOTIFICATION FROM EMPLOYEE RELATIONS SECTION:
3. Have uniformed member concerned notified to report to Employee Relations Section
for a personal interview during the uniformed member's normal tour of duty.
UNIFORMED MEMBER OF THE SERVICE
4. Report to Employee Relations Section, as follows:
a. In uniform of the day, if assigned to patrol duties
b. In proper business attire, if assigned to non-patrol duties.
5. Bring copies of the following documents concerning the arrest and/or incident of
high integrity, if prepared:
a. ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
b. Last two (2) PERFORMANCE EVALUATIONS (as appropriate to rank)
c. ARREST INVESTIGATION REPORT (PD244-1511)
d. Criminal Court Affidavit
e. UNUSUAL OCCURRENCE REPORT (PD 370-152)
f. PROPERTY CLERK'S INVOICE (PD 521-141)
g. ARREST REPORT SUPPLEMENT (PD244-157), if applicable

h. Newspaper articles concerning incident
i. Any other Department forms/reports relating to the incident.
NOTE: During this interview process, the aspirations of the uniformed member
concerned will be discussed in detail and the uniformed member will be advised of the
options available, depending upon the current needs of the Department and the
uniformed member's suitability/aptitude for such assignment.
EMPLOYEE RELATIONS SECTION
6. Convene the Integrity Review Board, upon completion of administrative documentation
for the presentation of a cadre of cases.
NOTE: The Integrity Review Board meets regularly, usually on a quarterly basis, to
review and evaluate cases involving incidents of bribery arrests/acts of high
integrity.
INTEGRITY REVIEW BOARD
7. Review cases submitted by Employee Relations Section.
8. Forward recommendations to Police Commissioner for final determination.
EMPLOYEE RELATIONS SECTION
9. Notify member concerned of the type of recognition received.
ADDITIONAL DATA
To receive recognition from the Integrity Review Board for involvement in bribery
related offense, the uniformed member concerned must be the individual who was
offered/accepted the bribe and either effected the arrest for the crime of bribery or
charged the defendant with the additional crime of bribery. In situations when the
arresting officer is not the uniformed member offered the bribe, an ARREST REPORT
SUPPLEMENT must be prepared delineating the circumstances surrounding the additional
charge of bribery.
All uniformed members of the service directly involved in a "controlled pad" incident,
i.e., receives payoffs, acts as an intermediary, etc., are eligible to receive
recognition from the Integrity Review Board
The types of recognition uniformed members of the service are eligible to receive are
as follows:
a. Police Commissioner's letter of commendation
b. Award of one (1) to five (5) Career Program points
c. Waiver of all or part of the Career Path requirements for consideration for
assignment to a specific command/bureau
d. Patrol precinct to patrol precinct transfers
e. Interviews for preferential assignments, i.e., Highway Districts, Emergency
Service Unit, etc.
f. Interviews for investigative assignments, i.e., Organized Crime Control Bureau,
etc.

NOTE: The Integrity Review Board may recommend that uniformed members of the service
be granted interviews for a potential assignment to one (1) of the Department's
investigative track units for having effected arrests for bribery or other acts of
high integrity. The actual impact or perceived impact of the "Eighteen Month
Detective Designation Law" should NOT effect the decision to grant an interview to a
well deserving uniformed member. The integrity of the Department is of the utmost
concern and efforts to properly reward uniformed members for their exemplary conduct
should NOT be diminished.
g. Award of additional investigative time towards eligibility for promotion to
detective designation.
h. Preferential consideration for assignment to a unit within the uniformed member's
current bureau of assignment, i.e., Organized Crime Investigation Division, Major Case
Squad, etc.
i. Any other type of award deemed appropriate by the Integrity Review Board.
The type of recognition granted by the Integrity Review Board varies depending upon
the uniformed member's career aspirations, qualifications, overall performance level,
and character. Uniformed members will not usually be considered for:
a. A patrol precinct to patrol precinct transfer with less than two (2) years of
service, or
b. An interview for an investigative assignment with less than three (3) years of
service.
When a uniformed member is awarded Career Program points only, the number of points
awarded will be published in a Personnel Order.
Scheduling of preferential interviews for possible assignments to specific
commands/bureaus will be the responsibility of the Personnel Officers concerned.
Arresting/assisting officers in arrests for bribery related offenses, or for other
acts of high integrity, may apply for Department recognition, in the grade of
Meritorious Police Duty, as outlined in P.G. 205-39, "Request for Departmental
Recognition."
A supervisor performing normal supervisory duties regarding bribery/attempted bribery
incidents is not eligible for recognition by the Integrity Review Board.
RELATED PROCEDURES
On-Line Booking System Computerized Arrest Notification Printout (P.G. 208-68)
Bribery Arrest By Uniformed Member Of The Service (P.G. 208-34)
Boards And Committees (O.G. 101-19)
Request For Departmental Recognition (P.G. 205-39)
FORMS AND REPORTS
ARREST INVESTIGATION REPORT (PD244-1511)
ARREST REPORT SUPPLEMENT (PD244-157)
CRIMINAL COURT AFFIDAVIT ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
PERFORMANCE EVALUATION (as appropriate to rank)
PROPERTY CLERK'S INVOICE (PD521-141)
UNUSUAL OCCURRENCE REPORT (PD370-152)

P.G. 205-17 Overtime
Date Effective: 01-01-00
PURPOSE
To compensate uniformed members of the service for work performed in excess of hours
stipulated in the member's regular work schedule.
DEFINITION
OVERTIME:
a. NON-ORDERED - Extension of scheduled tour of duty by 15 minutes or more to
prevent interruption of services being performed, e.g., processing an arrest, aided
case, court appearance, etc. Non-ordered overtime is not authorized for
administrative duties at any level.
b. ORDERED - Extra duty required for on-going or future operational situations,
demonstrations, parades, etc., or overtime of an administrative nature for extra duty
required of an on-going or future operational situation. (May only be authorized by
Police Commissioner, First Deputy Commissioner or Chief of Department).
c. EMERGENCY ORDERED - Extra duty performed in an emergency when work schedules are
suspended by Department order, due to large-scale disorders or disasters. (May only
be authorized by Police Commissioner, First Deputy Commissioner or Chief of
Department).
PROCEDURE
When a uniformed member of the service below the rank of captain performs overtime
duty:
UNIFORMED MEMBER OF THE SERVICE
1. Submit OVERTIME REPORT (PD138-064) to desk officer when dismissed.
a. If performing duty at other than regularly assigned command, submit to desk
officer of that command.
b. If performing duty at scene of parade, demonstration, etc., submit to immediate
supervisor.
NOTE: The Fair Labor Standards Act (F.L.S.A.) requires that overtime earned by
members of the New York City Police Department be paid within a reasonable time after
it is performed. Accordingly, completed OVERTIME REPORTS will normally be submitted
to the permanent command of the member concerned at the end of their tour of duty. In
those circumstances when the permanent command is closed, the requesting member will
submit the OVERTIME REPORT on their next scheduled tour of duty. Members scheduled
for authorized leave following a tour when overtime has been performed will submit
their OVERTIME REPORTS on their next scheduled tour of duty.
DESK OFFICER/SUPERVISOR CONCERNED
2. Make Command Log or ACTIVITY LOG (PD112-145) entry at time of dismissal.
3. Certify time of dismissal on OVERTIME REPORT.
a. Commanders of large details, e.g., parades, demonstrations, etc., will collect
certified OVERTIME REPORT forms from subordinate supervisors and have reports

forwarded to permanent commands of member concerned.
returned to requesting member at scene.

OVERTIME REPORTS will not be

4. Forward OVERTIME REPORT to commanding officer, member's permanent command.
ADDITIONAL DATA
The maximum amount of compensatory time a uniformed member of the service may
accumulate is five (5) days. When the member concerned accrues compensatory time in
excess of five (5) days, the excess MUST be taken within thirty (30) days, needs of
the service permitting. In any event, compensatory time MUST be taken within one (1)
year of the date earned.
To enhance auditing procedures regarding court appearances with related overtime,
uniformed members of the service will comply with the following when court attendance
results in overtime:
a. Attach OVERTIME REPORT (PD138-064) to related COURT ATTENDANCE RECORD (PD468-141)
and submit to desk officer/supervisor for approval.
b. Desk officer/supervisor will ensure that OVERTIME REPORTS and COURT ATTENDANCE
RECORDS are properly prepared and attached as required.
c. OVERTIME REPORTS submitted for attendance at court without the required COURT
ATTENDANCE RECORD attached, shall NOT be approved by desk officer/supervisor without
an investigation being conducted.
d. After the desk officer/supervisor concludes the investigation, the overtime may
be approved if appropriate. However, a copy of the report detailing the facts of the
investigation will be attached to the OVERTIME REPORT in lieu of the missing COURT
ATTENDANCE RECORD.
Payroll clerks shall process OVERTIME REPORTS with COURT ATTENDANCE
RECORDS/Investigative Reports attached and file with related PAYMENT REQUESTS (PD138066) as directed by A.G. 320-12., "Overtime Report", COURT ATTENDANCE RECORDS not
involving overtime will continue to be filed as directed in P.G. 211-01, "Duties And
Conduct In Court".
The procedure outlined above will apply whether cash or time compensation is selected
for the overtime and regardless of the reason for the court appearance.
Any disciplinary action taken for failure to submit OVERTIME REPORTS (PD 138-064) in a
timely manner should not impact upon the payment of the overtime to the member of the
service who failed to submit the request promptly. Pursuant to the Fair Labor
Standards Act, the member must be compensated for the time worked. The penalty for
not complying with Department regulations must be a separate disciplinary matter.
RELATED PROCEDURES
Overtime (A.G. 320-11)
Overtime Reports (A.G. 320-12)
First and Third Platoon Arrests (P.G. 208-25)
Violations Subject to Command Discipline (P.G. 206-03)
FORMS AND REPORTS
ACTIVITY LOG (PD112-145)
COURT ATTENDANCE RECORD (PD468-141)
PAYMENT REQUESTS (PD138-066)
OVERTIME REPORT (PD138-064)

P.G. 205-18 Absent Without Leave
Date Effective: 01-01-00
PURPOSE
To investigate unauthorized absences of uniformed members of the service.
PROCEDURE
When a uniformed member of the service is absent without leave for two (2) hours at
the beginning of a scheduled tour of duty:
DESK OFFICER
1. Make telephone inquiries, including but not limited to:
a. Command roll call
b. Sick Desk supervisor ([718] 760-7606)
c. Court sign-in rooms
d. Member's residence.
2. Check Department records maintained in the command, including but not limited to:
a. Telephone Record
b. ROLL CALL (PD406-144) change sheets.
3. Make inquiries of command personnel as deemed necessary.
4. Request that the desk officer in member's resident precinct have a supervisor
respond to the member's residence.
NOTE: If member resides outside of New York City, request the Inter-City
Correspondence Unit, ([212] 374-5030) to make a notification to the local law
enforcement authority concerned and request they respond to the member's residence.
IF MEMBER NOT CONTACTED FOUR (4) HOURS AFTER

COMMENCEMENT OF TOUR:

DESK OFFICER
5. Notify:
a. Commanding officer/duty captain
b. Borough command/counterpart
c. Operations Unit
(1) Include actions taken to locate member
d. Internal Affairs Bureau Command Center.
6. Make a Command Log entry including facts (inquiries, etc.) and notifications made.
COMMANDING OFFICER/DUTY CAPTAIN
7. Conduct an immediate investigation.

8. Telephone results of investigation to the Operations Unit.
9. Enter results of investigation in Command Log.
10. Prepare two (2) copies of a report on Typed Letterhead including:
a. Full particulars of the investigation
b. Results obtained
c. Actions taken or contemplated.
NOTE: If the member's commanding officer is NOT performing duty, the duty captain
will prepare three (3) copies of the report.
11. Forward ORIGINAL copy of report, without delay, to the Chief of Department,
DIRECT, and DUPLICATE copy to the Chief of Department, through channels.
NOTE: Duty captains will have the ORIGINAL copy of the report forwarded as indicated
above and the two (2) DUPLICATES forwarded to the commanding officer of the member
concerned. The member's commanding officer will endorse and forward one (1) copy of
the report to the Chief of Department, through channels, and file the remaining copy.
WHEN MEMBER IS LOCATED:
COMMANDING OFFICER/DUTY CAPTAIN
12. Interview member concerned.
a. Ascertain reason for, and location during, absence.
NOTE: Members absent without leave for an entire tour will NOT be assigned to duty
without the prior permission of the Chief of Department.
13. Notify:
a. Operations Unit
b. Borough command/counterpart
c. Sick Desk supervisor
d. Internal Affairs Bureau Command Center.
14. Make a Command Log entry.
15. Prepare a supplementary report, on Typed Letterhead, to the Chief of Department
including facts and any disciplinary action taken not previously reported.
16. Forward reports as indicated in step 11 or NOTE following step 11.
FORMS AND REPORTS
ROLL CALL (PD406-144)
Typed Letterhead

P.G. 205-19 Vacation Lost Due To Sick Leave
Date Effective: 01-01-00
PURPOSE
To grant uniformed members of the service vacation days lost during the previous year
due to illness or injury.
PROCEDURE
When a uniformed member of the service loses vacation earned during the previous
calendar year due to illness or injury:
NOTE: This procedure is applicable for vacation earned during the previous calendar
year ONLY. Any additional carry over from prior year is not authorized, except for
that earned by uniformed managers (assistant chiefs and above).
UNIFORMED MEMBER OF THE SERVICE
1. Prepare two (2) copies of request for vacation days lost, on Typed Letterhead,
without delay, addressed to commanding officer, including:
a. Number of vacation days lost
b. Number of vacation days taken (indicate dates taken)
c. Dates of scheduled vacation. If no vacation
give reasons

selection was made, so state and

d. Period of sick report. (Include current year if sick report extended therein.)
Indicate total number of calendar days in period.
e. Number of calendar days NOT on sick report
f. If non-line of duty sick report, indicate the name and location of the hospital,
the dates hospitalized and the reason for confinement, if appropriate
g. If sick report was due to a line of duty injury, include Medical Division control
number and whether due to an old injury.
2. Submit request to commanding officer.
COMMANDING OFFICER
3. Inspect records to verify request.
4. Grant vacation days lost as follows:
a. Non line-of-duty sick report - hospitalization not required - lost vacation days
may not be taken after March 31st of succeeding year.
b. Non line-of-duty sick report and member concerned was hospitalized - lost
vacation days may not be taken after June 30th of succeeding year.
c. Sick report due to line-of-duty injury - lost vacation days may not be taken
after December 31st of succeeding year.
NOTE: All vacation days lost due to illness or injury MUST be taken prior to the
expiration date as indicated in step 4, subdivisions a, b and c, above. Lost vacation

days shall not be granted beyond the dates indicated.
uniformed managers (assistant chiefs and above).

This does not apply to

5. Notify member and have entry/entries made in pertinent record(s).
6. File copy of request in member's personal folder.
7. Instruct member to take leave without delay.
ADDITIONAL DATA
Authorized vacation quota may be exceeded.
RELATED PROCEDURES
Vacation Policy (P.G. 203-19)
Reporting Sick (P.G. 205-01)
FORMS AND REPORTS
Typed Letterhead

P.G. 205-20 Leave Of Absence Without Pay Twenty-nine (29) Calendar Days Or Less
Date Effective: 01-01-00
PURPOSE
To process requests for leaves of absence without pay for twenty nine consecutive days
or less for all members of the service (uniformed and civilian).
SCOPE
As used in this procedure, the approving officer will be determined by the number of
days requested and the status of the member requesting leave as follows:
a. One (1) through twenty-nine (29) calendar days and the member is an entry-level
probationary uniformed member of the service - Police Commissioner.
b. One (1) through twenty-nine (29) calendar days and the member is an entry level
probationary civilian member or a non-permanent civilian member, i.e., provisional,
temporary, etc., (except sick leaves without pay) - Chief of Personnel.
c. One (1) day leave - commanding officer of member concerned.
d. Two (2) through twenty-nine (29) calendar days for all other members of the
service not listed above - deputy commissioners, bureau chiefs, borough commanders.
PROCEDURE
When a uniformed or civilian member of the service requires leave without pay for
twenty-nine (29) consecutive calendar days or less:
MEMBER OF THE SERVICE
1. Notify commanding officer/supervisory head of intent to request leave of absence
without pay for twenty-nine (29) consecutive calendar days or less.
COMMANDING OFFICER
2. Interview member concerned to determine necessity for leave.
MEMBER OF THE SERVICE
3. Submit three (3) copies of LEAVE OF ABSENCE REPORT (PD433-041) to commanding
officer/supervisory head.
COMMANDING OFFICER
4. Make entry on reverse side of LEAVE OF ABSENCE REPORT under caption space "Reasons
for any recommendations made."
5. Sign all copies of LEAVE OF ABSENCE REPORT.
NOTE: A leave of absence without pay will be granted ONLY after all other ACCRUED
leave has been exhausted (except as indicated in A.G. 319-14, Civilian Employment
Reporting Sick", step 5, as relates to sick leave without pay for civilian members
only).
6. Forward two (2) copies of approved LEAVE OF ABSENCE REPORT for all leaves in which
the commanding officer is the approving officer direct to the Personnel Orders Section
and file the third (3rd) copy.

7. Forward all copies of LEAVE OF ABSENCE REPORT for all other requests to approving
officer direct after endorsing and making recommendations.
APPROVING MEMBER
8. Examine request and recommendations of applicant's commanding officer.
9. Endorse and forward two (2) copies of approved leave request direct to Personnel
Orders Section.
10. Return third (3rd) copy of approved leave request to applicant's command for
notification to applicant and file.
11. Return all copies of LEAVE OF ABSENCE REPORT if request is disapproved.
COMMANDING OFFICER
12. Notify member of approved/disapproved leave.
C.O., PERSONNEL ORDERS SECTION
13. Forward one (1) copy of approved LEAVE OF ABSENCE REPORT to Payroll Section.
ADDITIONAL DATA
Whenever a civilian member is in a no pay status for a maximum of eight (8) hours,
ensure that the timekeeper enters the appropriate LWOP code on the Employee Time
Report (ETR). If the member is in an LWOP status for a period greater than one (1)
day, timekeepers will:
a. Immediately notify Payroll Section - Timekeeping Unit
b. Enter letters L-W-O-P for each day on the ETR
c. Have entry made in the command's Telephone Record concerning the notification.
Whenever a uniformed member is in an LWOP status for any length of time, ensure that
the timekeeper performs steps a, b, c above. DO NOT enter any time on the ETR.
RELATED PROCEDURES
Child Care Leave of Absence (P.G. 205-28)
Civilian Employee - Combined Confinement and Infant Care Leave (A.G. 319-24)
Leave of Absence Without Pay - Thirty (30) Calendar Days or More (P.G. 205-21)
Definite Military Leave (P.G. 205-22)
Indefinite Military Leave (P.G. 205-23)
Civilian Employee - Miscellaneous Leaves (A.G. 319-12)
Civilian Employee - Reporting Sick (A.G. 319-14)
Civilian Employee - Extended Sick Leave for Line of Duty Injury (A.G. 319-16)
FORMS AND REPORTS
LEAVE OF ABSENCE REPORT (PD433-041)

P.G. 205-21 Leave Of Absence Without Pay Thirty (30) Calendar Days Or More
Date Effective: 01-01-00
PURPOSE
To process requests for leaves of absence without pay for thirty (30) consecutive days
or more (except child care, military and civilian sick leaves) for all members of the
service (uniformed and civilian).
SCOPE
As used in this procedure, the approving officer will be determined as follows:
a. Uniformed members (except as indicated in P.G. 205-28, "Child Care Leave Of
Absence") - Police Commissioner
b. Civilian members - Chief of Personnel.
PROCEDURE
When a uniformed or civilian member of the service requires leave without pay for
thirty (30) consecutive calendar days or more:
MEMBER OF THE SERVICE
1. Notify commanding officer/supervisory head of intent to request leave of absence
without pay for thirty (30) consecutive calendar days or more at least six (6) weeks
before anticipated date leave will commence.
COMMANDING OFFICER
2. Interview member concerned to determine necessity for leave.
3. Direct member concerned to contact the Military and Extended Leave Desk immediately
for instructions.
MEMBER OF THE SERVICE
4. Submit all forms to commanding officer/supervisory head as directed by the Military
and Extended Leave Desk.
COMMANDING OFFICER
5. Confer with borough commander, by telephone, outlining details of leave request.
6. Endorse member's leave request recommending approval/disapproval, as appropriate,
to the Commanding Officer, Military and Extended Leave Desk based on conferral with
the borough commander.
7. Forward informational copy of leave request to borough commander.
C.O., MILITARY AND EXTENDED LEAVE DESK
8. Endorse request through channels to approving officer making recommendation based
on individual circumstances, Department policy, and any other factors considered for
such recommendation.
COMMANDING OFFICER
9. Notify member concerned when approval/disapproval of leave has been received.

10. Ensure that member's revolvers, pistols, and Department property (except Patrol
Guide) are surrendered and indicate such on PROPERTY RECEIPT/DISCONTINUANCE OF SERVICE
(PD520-013), if leave has been approved.
11. Distribute PROPERTY RECEIPT/DISCONTINUANCE OF SERVICE, as follows:
a. Original - to Military and Extended Leave Desk
b. First copy - to member requesting leave of absence
c. Second copy - command file
d. Remaining copies - filed in member's Personal Folder.
NOTE: For civilian members, forward IDENTIFICATION CARD (PD416-091) to the Employee
Management Division, by messenger, with a report on Typed Letterhead, indicating the
reason for surrender.
C.O., PERSONNEL ORDERS SECTION
12. Direct transfer of member to the Military and Extended Leave Desk after member's
leave request has been approved.
ADDITIONAL DATA
A leave of absence without pay will be granted ONLY after the member concerned has
exhausted all ACCRUED leave (except for military leave and sick leave without pay for
civilians as indicated in A.G. 319-14, "Civilian Employee Reporting Sick"). A
uniformed member's vacation is granted January 1st for that year but is not to be
considered accrued until the member is in a full pay status for the required number of
days in a particular month.
All Department property, including firearms, will be surrendered on the member's last
tour of duty prior to commencement of a leave of absence.
While on leave of absence, a member will be required to appear for any hearings or
trials in which the member is the arresting officer, witness, or respondent and the
Commanding Officer, Military and Extended Leave Desk will be so notified of such
appearance.
A leave of absence without pay may be terminated prior to its scheduled expiration
date upon advance notification to the Military and Extended Leave Desk.
RELATED PROCEDURES
Leave of Absence Without Pay - Twenty-nine (29) Calendar Days or Less (P.G. 205-20)
Definite Military Leave (P.G. 205-22)
Indefinite Military Leave (P.G. 205-23)
Child Care Leave of Absence (P.G. 205-28)
Civilian Employee - Miscellaneous Leaves (A.G. 319-12)
Civilian Employee - Reporting Sick (A.G. 319-14)
Civilian Employee - Extended Sick Leave for Line of Duty Injury (A.G. 319-16)
Civilian Employee - Combined Confinement and Infant Care Leave (A.G. 319-24)
FORMS AND REPORTS
IDENTIFICATION CARD (PD416-091)
PROPERTY RECEIPT/DISCONTINUANCE OF SERVICE (PD520-013)
Typed Letterhead

P.G. 205-22 Definite Military Leave
Date Effective: 07-28-00
PURPOSE
To grant members of the service (uniformed and civilian) leaves of absence to perform
military duty for a period or periods not exceeding a total of thirty (30) calendar
days or twenty-two (22) working days (or its equivalent in hours for civilian members
of the service), whichever is greater, in any one (1) calendar year.
DEFINITIONS
CALENDAR DAY - Any day a member of the service performs military duty or is scheduled
to perform military duty regardless of whether the member is scheduled to work or on a
regular day off (RDO).
WORK DAY - Any day where the member is excused from performing duty with this
Department to attend a military drill. Excusals from work to attend military drill
require documentation that the member is being ordered to attend and documentation
that they attended drill.
DRILL SCHEDULE - An advance schedule (i.e., quarterly, semi-annual or annual) from a
member's Reserve or National Guard Unit which indicates the dates the member will be
performing military duty for the Federal fiscal year, which runs from October to
September.
UNSCHEDULED DRILL - A drill date not in conformance with the drill schedule.
PROCEDURE
When ordered to report for military duty for thirty (30) days or less:
MEMBER OF THE SERVICE
1. Provide respective timekeeper with copy of current drill schedule and military unit
telephone number.
2. Submit LEAVE OF ABSENCE REPORT (PD 433-041) and Standard Military Order to
timekeeper at least two (2) weeks prior to commencement of leave.
a. Ensure military leave captions on LEAVE OF ABSENCE REPORT are completed listing
actual hours of drill (broad time frames such as 0001 to 2400 hours are not
acceptable.
NOTE: A request for military leave to attend an unscheduled drill must be
accompanied by a Standard Military Order indicating the reason. The Standard Military
Order must be signed by the member's military unit commander or other designated
commissioned officer.
3. Notify roll call personnel and timekeeper immediately if drill is cancelled after
LEAVE OF ABSENCE REPORT was submitted and perform scheduled tour of duty.
TIMEKEEPER
4. Maintain a MILITARY ABSENCE RECORD (PD433-147) for each member of the command who
is a drilling reservist.
5. Ensure that a copy of member's current military contract or commissioning orders
and current drill schedule are attached to the inside cover MILITARY ABSENCE RECORD.

NOTE: Timekeeper will ensure that an additional copy of member's current military
contract is on file at the Military and Extended Leave Desk. Failure to have a current
contract on file will result in the respective member not accruing any military
excusals for the calendar year.
6. Using the most recent Payroll Management System Leave Balances Report (711),
determine the number of calendar days and work days the member has available.
7. Make entry on member's Employee Time Record (ETR) as follows:
IF MEMBER IS SCHEDULED TO WORK AND:
a. BOTH CALENDAR AND WORK DAY BALANCES ARE POSITIVE:
* Record event code 4650 and enter 00:01 under each day member is on (including
regular days off (RDOs) military duty and event code 4652 and enter 00:01 (4651 and
0700/0800 depending on length of tour if civilian member of the service) for each day
member is on military duty on scheduled work days.
b. ONLY WORK DAY BALANCE IS POSITIVE:
* Record event code 4652 (4651 for civilian members of the service) for each day
member is on military duty on scheduled work days only.
c. ONLY CALENDAR DAY BALANCE IS POSITIVE:
* Record event code 4650 for each work day and each regular day off (RDO) that
member is on military duty and event code 4653 (4655 if civilian member of the
service) for each scheduled work day.
d. BOTH CALENDAR AND WORK DAY BALANCES ARE ZERO:
* Record event code to charge another leave balance at member's discretion for
days where the member was scheduled to perform police duty or charge leave without pay
(code 3270).
NOTE: Contact the Military and Extended Leave Desk at (212) 374-3854 for
instructions if member chooses the option of leave without pay. A member must have
exhausted all thirty (30) military calendar days and twenty-two (22) work days before
leave without pay is granted.
IF MEMBER IS NOT SCHEDULED TO WORK AND:
e. CALENDAR DAY BALANCE IS POSITIVE:
* Record event code 4650 for each regular day off (RDO) that member is on military
duty.
f. CALENDAR DAY BALANCE IS ZERO:
* No entries required.
NOTE: No documentation is required if a member's military drill falls solely on
their regular days off (RDOs). However, timekeepers must be aware of the scheduled
drill dates and they must charge the member a calendar day for every drill attended on
members regular day off (RDO).
DESIGNATED SUPERVISOR
8. Approve LEAVE OF ABSENCE REPORT if military leave papers are in order.

NOTE: Excusals for authorized military leave, where member has submitted required
documentation (i.e., current contract, drill schedule and standard orders), cannot be
denied.
MEMBER OF THE SERVICE
9. Submit a Certificate of Attendance to timekeeper within ten (10) days after return
from military duty.
NOTE: The Certificate of Attendance must be signed by the member's military unit
commander or other designated commissioned officer.
10. Notify integrity control officer and timekeeper upon return to duty of failure to
attend drill for which leave was requested/granted.
TIMEKEEPER
11. File Standard Military Order together with Certificate of Attendance in MILITARY
ABSENCE RECORD.
12. Make appropriate entries on MILITARY ABSENCE RECORD as per instructions on form.
13. File completed MILITARY ABSENCE RECORD in member's personnel folder at the end of
the calendar year.
14. Notify integrity control officer when member:
a. Submits request for military leave without Standard Military Orders
b. Fails to provide Certificate of Attendance for drill where member was excused
from police duty.
[Rev 00-3] PRINCIPAL ADMIN. ASSOCIATE
15. Conduct quarterly self-inspection using the Payroll Management System MO49 Report
on military records of command to ensure compliance with procedure.
16. Notify the Operations Coordinator and Integrity Control Officer when member fails
to provide:
a. Current military contract/commission orders
b. Current drill schedule
NOTE: In commands where there is no principal administrative associate assigned, the
commanding officer concerned will designate a member of the service to perform the
above functions.
INTEGRITY CONTROL OFFICER
17. Conduct investigation if member fails to furnish any of the documents mentioned in
steps 14 and 16.
a. If member attended drill, but neglected to submit the required Certificate of
Attendance within ten (10) day period, appropriate disciplinary action will be taken.
b. If it is determined that the member failed to attend the Reserve/National Guard
Drill after time off was granted, charges and specifications will be initiated.
DESIGNATED MEMBER AT MILITARY AND EXTENDED LEAVE DESK

18. Monitor Payroll Management System M049 Report for every command on monthly basis
to ensure that there are no negative balances.
19. Forward a request to conduct an investigation to the integrity control officer of
the concerned command, where negative balance exists.
NOTE: In addition to contacting the military unit when verifying attendance,
integrity control officers may request that the member produce their military Leave
Earning Statement (LES) for the drill which the member failed to provide a Certificate
of Attendance.
ADDITIONAL DATA
Members of the Reserves or National Guard are required to furnish to their timekeeper
two (2) copies of any separation certificate, discharge, or transfer orders within
thirty (30) days of such change. One (1) copy will be sent to the Military and
Extended Leave Desk and the other will be filed in the member's personnel folder. If
a member fails to submit a current drill schedule, the integrity control officer will
ascertain if such failure was due to their transfer to inactive reserve or discharge.
The integrity control officer will notify the Commanding Officer, Military and
Extended Leave Desk, in writing, and the member will be removed from the active
reserve roster.
All Military Orders and Certificates of Attendance must be in the format illustrated
in Appendix "A".
RELATED PROCEDURES
Indefinite Military Leave (P.G. 205-23)
FORMS AND REPORTS
LEAVE OF ABSENCE REPORT (PD433-041)
MILITARY ABSENCE RECORD (PD433-147)
APPENDIX "A"
SAMPLE OF STANDARD MILITARY ORDER AND CERTIFICATE OF ATTENDANCE
DEPARTMENT OF THE ARMY
ALPHA COMPANY 104TH INFANTRY BATTALION
New York Army National Guard
123 New York Avenue
New York, NY. 10018
Date _______________
REPLY TO:
ATTN OF:
SUBJECT: ORDERED MILITARY DUTY
TO:
WHOM IT MAY CONCERN
THIS IS TO CERTIFY THAT _______________________________________________
NAME
RANK
SSAN
IS ORDERED TO ATTEND REQUIRED MILITARY DRILL WITH THIS UNIT.
FROM:
TO:

DATE ________________
DATE ________________

HOURS _________________
HOURS _________________

PLACE OF DUTY: _______________________________________________________
THIS DUTY IS IN ACCORDANCE WITH THE ESTABLISHED DRILL SCHEDULE
(Circle)
YES
NO

IF NO IS INDICATED, PLEASE EXPLAIN REASON (S) FOR THE UNSCHEDULED
DUTY:______________________________________________________
Carlos R. Bermudez
Captain, IN, NYARNG
Commanding
--------------------------------------------------------------------------DEPARTMENT OF THE ARMY
ALPHA COMPANY 104TH INFANTRY BATTALION
New York Army National Guard
123 New York Avenue
New York, NY. 10018
Date _______________
REPLY TO:
ATTN OF:
SUBJECT: CERTIFICATE OF ATTENDANCE
TO:
WHOM IT MAY CONCERN
THIS IS TO CERTIFY THAT _______________________________________________
NAME
RANK
SSAN
DID ATTEND MILITARY DRILL
FROM:

DATE ________________

HOURS _________________

TO:

DATE ________________

HOURS _________________

Carlos R. Bermudez
Captain, IN, NYARNG
Commanding

P.G. 205-23 Indefinite Military Leave
Date Effective: 10-17-03
PURPOSE
To process absence for military leave, exceeding thirty (30) days.
PROCEDURE
When a member of the service (uniformed or civilian) receives orders to report for
military duty for a period exceeding thirty (30) days:
MEMBER OF THE SERVICE
1. Notify commanding officer/supervisory head immediately upon receiving orders to
report for military duty for a period exceeding thirty (30) day.
COMMANDING OFFICER
2. Direct member concerned to contact the Military and Extended Leave Desk immediately
for instructions.
MEMBER OF THE SERVICE
3. Submit all forms to commanding officer/supervisory head as directed h the Military
and Extended Leave Desk.
COMMANDING OFFICER
4. Ensure that member's revolvers, pistols, and all Department property [excluding the
Patrol Guide and the IDENTIFICATION CARD (PD416-091)] are surrendered and indicate
such fact on PROPERTY RECEIPT/DISCONTINUANCE OF POLICE SERVICE (PD520-013).
a. Under caption "Member is Applying for," indicate "Indefinite Military Leave of
Absence."
5. Distribute form PROPERTY RECEIPT/DISCONTINUANCE OF POLICE SERVICE as follows:
a. Original - attach to member's request for indefinite military lease and forward
direct to Commanding Officer, Military and Extended Leave Desk, if request has already
been forwarded when member surrenders property.
b. First Copy - to member going on leave.
c. Second Copy - precinct file.
d. Remaining Copies - filed in member's Personal Folder.
6. Ensure that member, if authorized, has utilized all thirty (30) calendar
days/twenty-two (22) work days, as outlined in PG. 205-22, "Definite Military Leave."
NOTE: All paid military entitlements must be utilized before use of other leave or
leave without pay will be granted if member is authorized such paid military
entitlements.
7. Endorse member's leave request recommending approval and forward direct to
Commanding Officer, Military and Extended Leave Desk.
8. Direct that a telephone notification be made to the Payroll Section indicating the
date a member commences military leave without pay.

MEMBER OF THE SERVICE
9. Report any change in service address or duty assignment (with copy of transfer
orders) immediately after change occurs.
10. Contact the Military and Extended Leave Desk immediately upon discharge for
instructions to return to duty.
ADDITIONAL DATA
All Department property and firearms (except Patrol Guide and IDENTIFICATION CARD)
must be surrendered on the member's last tour of duty prior to commencement of
indefinite military leave of absence.
RELATED PROCEDURES
Definite Military Leave (P.G. 205-22)
FORMS AND REPORTS
PROPERTY RECEIPT/DISCONTINUANCE OF POLICE SERVICE (PD520-013)
Typed Letterhead

P.G. 205-24 Special Leave For Members Of The Armed Forces
Date Effective: 01-01-00
PURPOSE
To establish eligibility for Veterans Day, Memorial Day and/or Independence Day leave
of absence.
SCOPE
ELIGIBILITY REQUIREMENTS:
Veterans Day and Memorial Day
a. Service on active duty in the armed forces of the United States and honorably
discharged or separated under honorable conditions. (Members who served as reservists
on extended ACTIVE DUTY FOR TRAINING ONLY, are not entitled to this excusal).
b. Service in the armed forces of a country allied with the United States in World
War II, or during the Korean conflict between June 25, 1950 and January 31, 1955, or
during the Vietnam conflict between January 1, 1963 and May 7, 1975.
Independence Day
a. Service in, and honorably discharged from, the Naval Militia, National Guard or
Reserve forces of the Armed Forces at a time when the United States was not at war.
The date that will serve as the basis for special leave excusal will be the date on
which this Department observes the holiday.
PROCEDURE
When seeking to establish eligibility for Veterans Day, Memorial Day and/or
Independence Day leave of absence:
UNIFORMED MEMBER OF THE SERVICE
1. Submit to commanding officer/supervisory head, copy of:
a. Honorable Discharge and/or Separation Certificate (DD 214) with any other
document(s) which substantiates eligibility for Veterans Day and Memorial Day leave of
absence.
b. Honorable Discharge and/or Military Order indicating separation was under
honorable conditions from National Guard, Naval Militia or Reserve forces of the
United States, together with any other documentation indicating entitlement to
Independence Day leave of absence.
C.O. /SUPV. HEAD
2. Forward all documentation to C.O., Military and Extended Leave Desk.
C.O., MILITARY AND EXTENDED LEAVE DESK
3. Review all documentation submitted to determine if member is entitled to leave.
4. Prepare appropriate "color coded" Special Leave for Former Members of the Armed
Forces Certificate (Misc. 899N) indicating leave to which member is entitled, as
follows:

a. Blue certificate - Independence Day
b. Pink certificate - Memorial and Veterans Days
c. Yellow certificate - Memorial, Independence and Veterans Days.
5. Forward certificate and all submitted documents to commanding officer/supervisory
head concerned.
C.O. /SUPV. HEAD
6. Cause color-coded certificate and supporting documentation to be placed in member's
Personal Folder.
ADDITIONAL DATA
Due to exigencies of the service, leave will be granted, as follows:
* Captains - according to the needs of the service.
* One lieutenant in a precinct.
* Three sergeants in a precinct where seven (7) or more are performing duty.
* Two sergeants in a precinct where there are less than seven (7) performing duty.
* Not more than 40% of the total number of police officers entitled to this leave in
a precinct.
Commands other than precincts, 40% equitably apportioned among various ranks.
Preference will be given to senior members in each rank. In order to be granted
excusal under this procedure, the member must take the excusal for the holiday on the
day the holiday is observed by this Department. However, if the uniformed member
works the holiday (either as a scheduled workday or on an overtime basis), said member
will be excused from one (1) tour for such day upon request (exigencies of the service
permitting). This excusal must be utilized within six (6) months of the specific
holiday.
Uniformed members of the service who are on vacation, sick report, absent with leave
or excused from duty on any of these days, according to their regular duty chart are
NOT eligible for this leave.
If a member had been previously turned down for entitlements under this procedure, and
the uniformed member supplies new documents to substantiate entitlements, copies of
all documents will be forwarded as outlined above.
If a "new" color-coded card is issued as a result of additional military excusal
entitlements, the previously issued color-coded card will be returned to the Military
and Extended Leave Desk.

P.G. 205-25 Bereavement Leave
Date Effective: 01-01-00
PURPOSE
To grant a member of the service (uniformed or civilian) leave of absence with pay
upon death of:
a. An immediate family member, OR
b. Domestic partner, OR
c. Covered relative of a domestic partner.
DEFINITIONS
IMMEDIATE FAMILY - Spouse, natural, foster or stepparent, child, brother or sister,
father-in-law, mother-in-law, or any relative residing in the household.
DOMESTIC PARTNERS - Two (2) persons, both of whom are eighteen (18) years of age or
older, neither of whom is married, or related by blood in a manner that would bar
their marriage in New York State, who have a close and committed personal
relationship, who live together and have been living together on a continuous basis,
who have registered as domestic partners and have not terminated the domestic
partnership in accordance with Executive Order 49, 1993.
COVERED RELATIVE OF A DOMESTIC PARTNER - Parent or child of domestic partner, or a
relative of a domestic partner who resides in the household.
PROCEDURE
When a death occurs for which a member of the service (uniformed or civilian) is
entitled to bereavement leave:
MEMBER OF THE SERVICE
1. Prepare LEAVE OF ABSENCE REPORT (PD433-041).
a. Roll call clerk will prepare LEAVE OF ABSENCE REPORT if member unable to make
personal application.
2. Submit LEAVE OF ABSENCE REPORT to commanding officer.
COMMANDING OFFICER
3. Grant four (4) consecutive tours of duty with full pay.
NOTE: If death occurs, for which bereavement leave is granted to a civilian member
of the service, while the member is on vacation, the vacation is not extended by such
leave.
4. Verify death and relationship.
a. Have member produce the official notice of death, if deceased is in military
service of the United States.
IF DEATH INVOLVES DOMESTIC PARTNER OR COVERED RELATIVE OF A DOMESTIC PARTNER:
COMMANDING OFFICER

5. Contact Employee Management Division when a member of the service (uniformed or
civilian) requests a bereavement leave for death of a domestic partner or covered
relative of a domestic partner (see ADDITIONAL DATA, re: Designation of Domestic
Partner/Covered Relative).
EMPLOYEE MANAGEMENT DIVISION
6. Forward a request for verification, in writing, of domestic partner relationship to
Citywide Personnel Policies and Standards Division, New York City Department of
Personnel.
7. Advise commanding officer concerned when verification is obtained that requesting
member had designated the deceased as a domestic partner/covered relative of a
domestic partner.
ADDITIONAL DATA
TERMINATION OF DOMESTIC PARTNERSHIP - A domestic partner may terminate a registered
domestic partnership by filing a termination statement with the City Clerk. The
person filing the termination statement shall declare that the domestic partnership is
terminated and if the termination statement has not been signed by both domestic
partners, that the other domestic partner has been notified of such termination by
registered mail, return receipt requested
A new domestic partnership may be registered after six (6) months has elapsed from the
filing date of the termination statement.
Any information concerning an employee's entitlement to bereavement leave under
Executive Order # 49 must be kept confidential. Under no circumstances may such
information be used for purposes other than entitlement to bereavement leave.
RELATED PROCEDURE
Civilian Employee Miscellaneous Leave (A.G. 319-12)
FORMS AND REPORTS
LEAVE OF ABSENCE REPORT (PD433-041)

P.G. 205-26 Jury Duty Leave For Uniformed Members Of The Service
Date Effective: 01-01-00
PURPOSE
To provide a set of guidelines to be followed by those uniformed members of the
service directed to appear for jury duty in Federal, State, and City courts, as well
as other municipal courts in the resident counties.
NOTE: Although uniformed members of the service are no longer exempt from jury duty
due to their occupation as police officers, they may still attempt to claim an
exemption under other circumstances as listed on the exemption claim form.
PROCEDURE
When a uniformed member of the service is directed to appear for jury duty in court:
UNIFORMED MEMBER OF THE SERVICE
1. Notify commanding officer immediately upon receipt of a notice to appear for jury
duty. The commanding officer shall ensure that entries concerning scheduled dates to
appear for jury duty are entered in the command diary.
NOTE: Uniformed member's regular work schedule as it pertains to days off shall not
be adjusted to accommodate his/her jury duty appearance. On days in which a uniformed
member performs jury duty that are his/her regular days off, the member shall be
entitled to retain the jury duty fee. Uniformed members scheduled to work on a day in
which they are also scheduled for jury duty will be excused from their regular tour of
duty and will begin their tour at 0800 hours for payroll purposes (the length of the
tour shall be consistent with the officer's normal chart) and will be required to
remit to the city any jury duty fee they receive. Members whose jury duty appearance
ends before the end of their scheduled tour shall be required to notify their command
for instructions or request lost time, needs of the service permitting. Members will
not be entitled to receive overtime compensation for jury duty service that goes
beyond the end of their scheduled tour. Uniformed members shall be entitled to keep
travel fees as provided by the courts.
2. Provide official documentation of the jury duty service, including dates and times
of attendance in the form of a court issued Certificate of Service, to the integrity
control officer. The integrity control officer shall review the forms and ensure that
members have complied with the provisions of this order. Failure to provide such
documentation may result in disciplinary action.
3. Opt to do one of the following when a jury duty appearance conflicts with a
scheduled annual vacation:
a. Attempt to postpone their jury duty appearance.
b. Cancel their vacation pick or portion thereof.

Notify command, if successful.
Notify command.

c. Perform jury duty on vacation and retain jury duty fees for those days.
command.

Notify

4. Notify commanding officer and the district attorney's office concerned when jury
duty conflicts with other Department scheduled court appearances. If necessary,
commanding officers are to prepare and forward a written request to the appropriate
county Commissioner of Jurors on Department letterhead explaining the conflict and
reason for excusal from jury duty. The explanation should be accompanied by proof of
member's unavailability for jury duty, such as a subpoena from the District Attorney's

office. If the Department is unable to resolve the conflict, the matter will be
referred to the District Attorney's office for further attention.
5. Comply with the directives of the court concerning your next jury duty appearance
when placed on ALERT. If activated, members shall immediately notify their command
and be scheduled according to the provisions of paragraph 1 through 4 of this order.
6 Notify command and/or Medical Division, if required, and the appropriate court, if
reporting sick while on jury duty. Normal sick leave procedures shall apply regarding
performance of police duty, however, members on sick leave who are directed to appear
at jury duty will notify the Medical Division. The Medical Division will carry the
member in the "Out of Residence Log," when such member is performing jury duty.
Members are required to notify the Medical Division immediately upon returning to
their residence from jury duty.
ADDITIONAL DATA
Uniformed members shall be guided by the rules of the courts concerning carrying of
their off-duty firearms while on jury duty.
Fees rendered for jury duty will be processed in the same manner for uniformed members
as for civilian members as listed in A.G. 319-22, "Civilian Employee - Reimbursement
to City for Jury Service."
Any questions concerning the contents of this procedure should be referred to the
Office of Labor Relations at (212) 374-5060.

P.G. 205-27 Pregnancy Related Guidelines For Uniformed Members Of The Service
Date Effective: 01-01-00
PURPOSE
To notify the Department when a female uniformed member of the service receives a
positive result from a pregnancy test conducted by her private physician.
DEFINITION
PREGNANCY STATUS - A female uniformed member of the service who is placed on nonenforcement duties by her district surgeon due to her pregnancy condition. This status
is similar to restricted duty.
PROCEDURE
When a uniformed member of the service is informed by her private physician that she
is pregnant:
UNIFORMED MEMBER OF THE SERVICE
1. Notify district surgeon by telephone of pregnancy condition.
2. Send follow-up notification, indicating confirmation of pregnancy and due date via:
a. FAX AND:
b. Department mail (send original documentation from private physician).
NOTE: Pregnant members of the service will not have to personally visit their
district surgeon to report their positive pregnancy condition.
DISTRICT SURGEON CONCERNED
3. Place member of the service on "pregnancy status" after receiving telephonic, mail
and FAX notification.
4. Send member's medical records to the Pregnancy Medical District.
5. Send a note to member's private physician explaining Department guidelines
concerning pregnancy assignment and sick policy, when necessary and appropriate.
UNIFORMED MEMBER OF THE SERVICE
6. Comply with P.G. 205-01, "Reporting Sick," when unable to perform duty due to
illness or other physical condition.
a. Report to Pregnancy Medical District any time it is necessary to see a surgeon.
7. Comply with P.G. 204-03, "Uniforms," as it relates to the wearing of the uniform.
PREGNANCY MEDICAL DISTRICT SURGEON
8. Commence sick leave for pregnant member of the service approximately four (4) weeks
before the expected date of delivery.
9. Terminate sick leave approximately six (6) weeks following delivery.
NOTE: In some circumstances, pregnant members of the service will commence sick
leave prior to the fourth (4th) week before their expected date of delivery. These

decisions will be made on a case by case basis by the Pregnancy Medical District
Surgeon.
UNIFORMED MEMBER OF THE SERVICE
10. Telephone the Pregnancy Medical District Surgeon on the following two (2)
occasions:
a. To confirm actual delivery date - this should be done within ten (10) days of
said date.
b. During the fifth (5th) post-delivery week to allow the Pregnancy Medical District
Surgeon to determine the member's return to duty date.
(1) Provide the Pregnancy Medical District Surgeon with documentation, if
additional sick time is required.
NOTE: The continuance of sick leave and the determination of the member's status
will be made by the Pregnancy Medical District Surgeon.
PREGNANCY MEDICAL DISTRICT SURGEON
11. Reassign medical records of members of the service back to her original medical
district after her return to full duty status.
ADDITIONAL DATA
The Pregnancy Medical District located at 1 Lefrak City Plaza, 59-17 Junction
Boulevard, Corona, New York, will include a specifically designated surgeon and a
nurse exclusively assigned. Additionally, when required to see the Pregnancy Medical
District Surgeon, pregnant members will be seen in a separate area or at a separate
time to avoid possible exposure to illness.
Once placed on "pregnancy status," by the district surgeon, the member may be
reassigned to another command which performs non-enforcement duties. (e.g., the
Medical Division, etc.) or may remain within the permanent command depending upon the
needs of the Department.
Pregnant uniformed members of the service will no longer be required to make routine
pregnancy visits to the surgeon.
Recurring pregnancy related illness will be counted as one (1) sick report, if the
member provides proper documentation from her private physician and with the approval
of the Pregnancy Medical District Surgeon. Repeated "undocumented" and "unapproved"
sick leaves can lead to a "chronic sick" designation. The following conditions, if
minor, will not automatically be valid reasons for pregnancy related absence:
a. Nausea (morning sickness)
b. Lower back pain
c. Mild leg swelling
d. Fatigue
e. Other conditions limited to a few days duration.
The above listed conditions are considered by the medical profession to be a normal
part of pregnancy. If a member of the service reports sick for these minor conditions,
the sick report will not be valid for consolidation as an absence related to pregnancy
illness.

A pass MAY be granted, if the Pregnancy Medical District Surgeon determines that the
issuance of such a pass would not adversely affect the member's health. The predelivery pass becomes void after hospitalization.
Pregnancy status does not preclude a member of the service from being promoted.
Pregnant members of the service, as well as members on restricted duty/limited
capacity, assigned to "Investigative Track Units" may appeal any deductions of
investigative time earned, while on "pregnancy status," if they were performing normal
investigative duties during that time period. (see A.G. 320-35, "Promotion to Third
Grade Detective (Investigator)."
When a pregnant member is required to appear in court, before a Grand Jury or other
government agency, she may appear in business attire or uniform.
Pregnant members are not required to attend the Firearms and Tactics qualification
cycles.
RELATED PROCEDURES
Reporting Sick (P.G. 205-01)
Uniforms (P.G. 204-03)
Absence Control (A.G. 318-12)
Chronic Absence Control Program (A.G. 318-13)

P.G. 205-28 Child Care Leave Of Absence
Date Effective: 01-01-00
PURPOSE
To process requests for child care leave of absence, without pay, made by uniformed
members of the service.
DEFINITION
CHILD CARE LEAVE OF ABSENCE - An unpaid leave of absence for a continuous period not
to exceed three hundred and sixty-five (365) days commencing no later than one (1)
year after the birth of the member's child, natural or adopted. As used in this
procedure, the approving officer will be the Chief of Personnel.
PROCEDURE
When a uniformed member of the service requires child care leave of absence without
pay:
UNIFORMED MEMBER OF THE SERVICE
1. Notify commanding officer/supervisory head of intention to request leave of absence
a minimum of six (6) weeks prior to anticipated birth date of child, or six (6) weeks
prior to date when uniformed member of the service wishes to commence leave of
absence, as appropriate.
COMMANDING OFFICER
2. Direct uniformed member of the service to contact the Military and Extended Leave
Desk immediately for instructions.
UNIFORMED MEMBER OF THE SERVICE
3. Submit all forms to commanding officer/supervisory head as directed by the Military
and Extended Leave Desk.
COMMANDING OFFICER
4. Ensure that member's firearms, shield, IDENTIFICATION CARD (PD416-091), helmet, gas
card and mace are surrendered and indicate such on PROPERTY RECEIPT/DISCONTINUANCE OF
SERVICE (PD520-013).
a. Under caption "MEMBER IS APPLYING FOR" indicate EXTENDED LEAVE OF ABSENCE WITHOUT
PAY."
5. Distribute PROPERTY RECEIPT/DISCONTINUANCE OF SERVICE as follows:
a. Original - Attach to member's request for leave of absence.
b. First Copy - To member requesting leave of absence.
c. Second Copy - Command file.
d. Remaining Copies - Filed in member's Personal Folder.
6. Endorse member's leave request, as appropriate, recommending APPROVAL and forward
DIRECT to Commanding Officer, Military and Extended Leave Desk.

7. Direct that a telephone notification be made to the Payroll Section indicating the
date member's leave will commence.
C.O., MILITARY AND EXTENDED LEAVE DESK
8. Direct that an appropriate background check be conducted on requesting member.
9. Endorse member's request for leave as necessary and forward to Chief of Personnel
for approval.
C.O., PERSONNEL ORDERS SECTION
10. Direct transfer of member requesting leave to the Military and Extended Leave Desk
after request has been APPROVED.
ADDITIONAL DATA
A child care leave of absence without pay
has been exhausted. A uniformed member's
year, but is not to be considered accrued
for the required number of tours for that

will be granted only after all accrued leave
vacation is granted January 1, for that
unless the member is in a "full pay" status
month.

A uniformed member of the service who requests a child care leave of absence without
pay for less than thirty (30) days will be guided by P.G. 205-20, "Leave of Absence
Without Pay Twenty-Nine (29) Days or Less."
Member will receive no pay during the leave of absence. Member will be required to
make up this time lost before member will be considered eligible for retirement. This
time on leave will not be credited for pension purposes. Any time in excess of six
(6) months on leave - no pay status - will be considered a break in continuous
service, and thereby preclude vested interest retirement for five (5) years after
return to duty.
All Department property, except the Patrol Guide, must be surrendered on the member's
last tour of duty, prior to commencement of leave of absence. Extensions of a child
care leave of absence without pay will NOT be granted. A member may terminate such
leave prior to the scheduled expiration date upon advance notification to the
Commanding Officer, Military and Extended Leave Desk.
While on a leave of absence, a uniformed member of the service will be required to
appear for any hearings or trials in which the member is the arresting officer,
witness, or respondent and will notify the Commanding Officer, Military and Extended
Leave Desk prior to such appearance. The Military and Extended Leave Desk will make
salary payment computations upon documentation of mandatory appearance.
A member of the service will not be considered ineligible for promotion solely because
of an approved leave of absence. If a member is scheduled for promotion during the
leave, member will be notified by the Department to be present on the day of the
promotion.
Any extended leave of absence without pay may effect health benefits. Members on leave
of absence will, however, be able to purchase health insurance for a limited period of
time at a group rate. Questions may be referred to the Health Insurance Section at
(212) 374-7654.
RELATED PROCEDURES
Leave of Absence without Pay Thirty(30) Calendar Days Or More (P.G. 205-21)
FORMS AND REPORTS
IDENTIFICATION CARD (PD416-091)
PROPERTY RECEIPT/DISCONTINUANCE OF SERVICE (PD520-013)

P.G. 205-29 Random Drug Screening
Date Effective: 01-01-00
PURPOSE
To randomly test uniformed members of the service in an effort to establish a credible
deterrent to illegal drug/controlled substance usage.
SCOPE
The Department's goal is to ensure that uniformed members of the service do not use
illegal drugs or abuse drugs/controlled substances and maintain a high standard of
performance in a safe, drug free environment.
NOTE: Uniformed members of the service assigned to commands within the Organized
Crime Control Bureau, Internal Affairs Bureau and probationary police officers in
training at the Police Academy will be subject to separate random drug screening
procedures.
PROCEDURE
To randomly identify uniformed members of the service for illegal drug/controlled
substance testing:
C.O., MEDICAL DIVISION
1. Direct Management Information Systems Division to identify uniformed members of the
service for automated random testing by utilizing the department's personnel database.
a. Individual members selected for testing will be identified by social security
number.
2. Direct members selected to appear at the Medical Division at appropriate date and
time.
UNIFORMED MEMBER OF THE SERVICE SELECTED FOR TESTING
3. MUST report to Medical Division when notified, except if member is on:
a. Sick report
b. Regularly scheduled day off
c. Military leave
d. Annual vacation
e. Terminal leave
f. Bereavement leave.
NOTE: Members previously scheduled for individual days off (other than regular days
off) may be excused with the approval of the bureau chief concerned. Members
scheduled for court or training on the 8x4 tour will appear for testing immediately
upon completion of court or training session. Members scheduled for a 12x8 tour on
both the day prior to and the scheduled test date will appear for testing during the
8x4 tour on the testing date. Members reporting sick on the assigned test date will
be required to visit a Police Surgeon and obtain approval for excusal from the test.
Members missing a scheduled test for any reason will be rescheduled for testing as
soon as possible irrespective of any random sampling selection.

4. MUST submit to drug screening. Refusal to submit to test will result in suspension
and will be grounds for dismissal from the Department.
5. Prior to testing, prepare form listing all foods ingested in the past twenty-four
(24) hours, and alcohol, mixers and medicine ingested in the past seventy-two (72)
hours.
6. Present shield and identification card upon request at testing location to insure
proper individual has reported for testing.
7. Comply with instructions received at testing location.
ADDITIONAL DATA
Privacy and dignity will be protected. Except in unusual circumstances, urine samples
will be taken at a facility operated by the Medical Division, or at another health
care facility. The samples will be given in maximum feasible privacy when urine
samples are collected. Only one (1) person of the same sex will be present with the
person being tested. Except in unusual circumstances, the monitor will be a
supervisory officer/health care professional assigned to the Medical Division. The
supervisory officer/health care professional monitoring the procedure will observe the
sample being given.
Two (2) samples will be taken, each in a separate vial. Prior to testing, a code
number assigned to the member and the date of the testing will be affixed to each
vial. The code number will be logged separately with the member's name. The member
being tested will then initial the vial stickers. The vials will be sealed in the
member's presence after the sample has been given. Appropriate chain of custody
procedures will be followed at all times.
One (1) or more scientifically accepted initial screening tests will be employed in
analysis. A positive report will be made only after final confirmation. Negative test
results will not be maintained, but will be destroyed.
Positive test samples will be maintained by the analyzing laboratory in a secure area,
and will remain confidential unless and until Department disciplinary Charges and
Specifications are served. A member whose test is positive may, within sixty (60)
days of notification of such result, submit a written request to the Department
Advocate's Office for further independent retesting of the original sample.
For urine, a Department chemist and a member designated by the Department will
accompany the sample during retesting in order to preserve the chain of custody. All
retesting expenses, including chain of custody, will be paid by the affected member of
the service.
Testing will only be done for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance.
Positive test results, which indicate illegal or illicit drug use, will result in
department Charges and Specifications and suspension.
RELATED PROCEDURES
Suspension From Duty Uniformed Member Of The Service (P.G. 206-08)
Administration Of Drug Screening Tests For Cause (P.G. 205-30)
Drug Screening Tests For Uniformed Members Of The Service Applying For Assignments To
The Internal Affairs Bureau And Detective Bureau (P.G. 205-31)
Drug Screening Tests For Uniformed Members Of The Service As A Condition Of
Discretionary Promotion (P.G. 205-34)

P.G. 205-30 Administration Of Drug Screening Tests For Cause
Date Effective: 01-01-00
PURPOSE
To investigate and detect illegal drug use by members of the service (uniformed and
civilian).
SCOPE
The administration of drug-screening tests are procedures utilized by this Department
to detect the presence of drugs in the urine or hair of members of the service
suspected of illegal drug usage. To balance the public interest in having a drug-free
Police Department against the individual employee's right to privacy, drug-screening
tests will be administered when there is a reasonable suspicion to believe that an
individual member of the service (uniformed or civilian) is illegally using drugs.
When reasonable suspicion does exist, the member suspected of using drugs MUST provide
the drug-screening samples when directed; refusal will result in immediate suspension
from duty and subsequent service of charges and specifications.
PROCEDURE
When a member of the service suspects that another member (uniformed or civilian) may
be using drugs illegally:
MEMBER OF THE SERVICE
1. Immediately notify commanding officer/duty captain or Internal Affairs Bureau
Command Center ([212] 741-8401).
a. Provide rank, name and command of suspected member.
COMMANDING OFFICER/DUTY CAPTAIN
2. Notify Internal Affairs Bureau Command Center and obtain a log number.
SUPERVISOR DIRECTED TO CONDUCT INVESTIGATION
SUPERVISOR CONDUCTING INVESTIGATION
3. Determine if a REASONABLE SUSPICION has been established indicating drug use.
NOTE: Reasonable Suspicion - Exists when evidence or information, which appears
reliable, is known to the police supervisor and is of such weight and persuasiveness
as to make the supervisor, based upon his/her judgement and experience, reasonably
suspect that a particular member of the service is illegally using drugs. A
reasonable suspicion that a member is illegally using drugs must be supported by
specific articulable facts from which rational inferences may be drawn. Reasonable
suspicion cannot be based upon mere "hunch" or solely upon poor work performance.
4. Prepare INVESTIGATING OFFICER'S REPORT (PD313-153) and record observations and
other pertinent data.
NOTE: If suspicion of drug use is based on observation of the suspected member's
physical appearance, at least two (2) supervisors must make observations.
5. Prepare a case folder for documentation of all aspects of investigation.
6. Confer with own immediate supervisor if reasonable suspicion has been established
that member is using drugs illegally.

7. Contact bureau chief/counterpart/borough commander, upon completion of
investigation to obtain approval for drug screening tests.
a. If circumstances indicate drug-screening samples must be obtained expeditiously,
immediately contact bureau chief/counterpart/borough commander for approval.
BUREAU CHIEF/COUNTERPART/BOROUGH COMMANDER
8. Approve request for drug screening test ONLY after carefully determining that
investigating supervisor's report has established reasonable suspicion.
9. Direct that member giving drug screening samples be placed on modified assignment
pending results of test, unless other circumstances warrant suspension.
NOTE: Approval of bureau chief/counterpart/borough commander must be obtained prior
to administration of the drug-screening tests. If bureau chief/counterpart/borough
commander is not available, executive officer concerned or duty chief, may be
contacted for approval.
SUPERVISOR CONDUCTING INVESTIGATION
10. Contact Medical Division ([718] 760-7632) when approval is received for
administration of drug screening tests and obtain serial numbers.
a. Obtain serial numbers even if member refuses tests.
b. Include drug screening tests serial numbers in case folder along with all other
documentation.
NOTE: If Medical Division is closed, contact Sick Desk supervisor ([718] 760-7606).
11. Advise member suspected of drug usage that refusal to give samples will result in
immediate suspension from duty.
12. Notify the Department Advocate that drug screening tests were ordered, provide all
pertinent information and obtain identity of member notified.
a. Notify Medical Division to make entry in "Drug Screening Test Log" under caption
"DEPARTMENT ATTORNEY NOTIFIED."
MEMBER CONCERNED, MEDICAL DIVISION
13. Inform investigating supervisor where samples will be taken and procedure to be
followed.
14. Maintain "Drug Screening Test Log" in an appropriate Department record book,
captioned across a double page, as follows:
First Page
Drug
Screening
Test#

Date
Time

Name of
Member
Tested

Second Page
Delivering Date/Time
Officer
Delivery
ADDITIONAL DATA

Tax
Registry
Number

Department

Command

Witness To
Attorney
Test

Member
Requesting
Test

Results of
Test

Command

Remarks

A police surgeon, specifically a medical doctor employed by the Department, may order
drug-screening tests without securing prior approval of the bureau
chief/counterpart/borough commander concerned. However, when a police surgeon desires
tests for a member of the service he suspects of illegally using drugs, the police
surgeon will confer with the Supervising Chief Surgeon or designee, if feasible.
To further protect the employee's right to privacy in those cases in which the results
of the drug-screening test do not indicate the presence of a narcotic substance or
marijuana, the investigator's case folder will be sealed. The folder will not be
unsealed without the written authorization of the Deputy Commissioner - Legal Matters.
The case folder will be filed in the appropriate borough Investigations Unit with a
copy to the Internal Affairs Bureau. Furthermore, any reference to the administration
of the drug-screening tests in the personal folder of the member concerned will be
expunged.
An investigating supervisor finding controlled substances contraband, i.e., drugs or
instruments used to administer drugs, e.g., hypodermic syringes/needles, crack pipes,
etc., on or in the vicinity of a suspected member of the service (uniformed or
civilian) will have such items invoiced on PROPERTY CLERK'S INVOICE (PD521-141) as
investigatory evidence and comply with the pertinent provisions of P.G. 218-24,
"Processing Controlled Substances/Marijuana Stored At Station Houses" and P.G. 218-25,
"Processing Controlled Substances/Marijuana Not Stored At Station Houses". In
addition, the investigating supervisor will have the following statement printed in
large block letters on top of the INVOICE: "NOT TO BE DESTROYED WITHOUT APPROVAL OF
DEPARTMENT ADVOCATE'S OFFICE."
Privacy and dignity will be protected. The urine specimens will be given in maximum
feasible privacy. Except in unusual circumstances, only one (1) person of the same
sex will be present with the testee to observe the sample being given.
Two (2) urine samples will be taken, each in a separate vial. Prior to testing, the
code number assigned by the Medical Division and date of test will be affixed to each
vial. The code number will be logged separately with the member's name. The member
being tested and the witness will then initial the vial stickers. The vials will be
sealed in the member's presence after the urine sample has been given. Appropriate
procedures will be followed at all times to maintain a chain of custody.
Three (3) samples
samples should be
will be placed in
initialed by both

of hair will be taken, cut as close to the scalp as possible. The
taken from the same body area, preferably the head. The samples
the supplied envelopes, appropriately identified, sealed and
the subject and the collector.

These envelopes will be placed in plastic bags and sealed by the collector and then
initialed by the test subject. Appropriate procedures will be followed at all times
to maintain a chain of custody.
One (1) or more scientifically accepted initial screening tests will be employed in
analysis. Positive reports will be made only after final confirmation.
Positive test samples will be maintained by the analyzing laboratory in a secure area,
and remain confidential unless and until Department disciplinary charges and
specifications are served. A member whose test(s) are positive may, within sixty (60)
days of notification of such results, submit a written request to the Department
Advocate's Office for further retesting of the original sample(s).
When retesting urine, a Department chemist and member designated by the Department
will accompany the sample during retesting in order to preserve the chain of custody.
When retesting hair, the third sample of hair stored at the Medical Division will be
forwarded to a lab of the member's choice. The lab must be certified to perform drug
testing by New York State, the United States Department of Health and Human Services

or the College of American Pathologists. Appropriate procedures will be followed at
all times to maintain a chain of custody.
All retesting expenses, including chain of custody, will be paid by the affected
member of the service.
Positive test results, which indicate illegal or illicit drug use, will result in
Department charges and specifications, and suspension.
RELATED PROCEDURES
Reporting Violations Observed By Supervisors (P.G. 206-01)
Preparation of Charges and Specifications (P.G. 206-05)
Service And Disposition Of Charges And Specifications (P.G. 206-06)
Interrogation Of Members Of The Service (P.G. 206-13)
Cause For Suspension/Modified Assignment (P.G. 206-07)
Suspension From Duty-Uniformed Members Of The Service (P.G. 206-08)
Modified Assignment (P.G. 206-10)
FORMS AND REPORTS
INVESTIGATING OFFICER'S REPORT (PD313-153)
PROPERTY CLERK'S INVOICE (PD521-141)

P.G. 205-31 Drug Screening Tests For Uniformed Members Applying For Assignments To
Designated Specialized Units
Date Effective: 01-01-00
PURPOSE
To screen for possible illegal drug and controlled substance use by uniformed members
of the service applying for assignment to designated specialized units.
DEFINITION
DESIGNATED SPECIALIZED UNITS - For the purpose of this procedure will include:
Organized Crime Control Bureau, Internal Affairs Bureau, Detective Bureau, Special
Operations Division (includes Patrol Borough Staten Island Units), Intelligence
Division, Traffic Control Division's Highway District, Quality Assurance Division,
Patrol Borough Staten Island Detective Operations, and any other unit subsequently
designated as specialized.
SCOPE
The Department and individual officers assigned to designated specialized units have a
substantial interest in ensuring that members applying for this assignment do not use
illegal drugs or abuse drugs/controlled substances, maintain a high standard of
performance and are performing assignments in a safe, drug free environment.
NOTE: Applicants for assignment to the Detective Bureau, from other than Organized
Crime Control Bureau commands, are subject to drug screening prior to such assignment.
PROCEDURE
Uniformed members of the service applying for assignment to designated specialized
units:
UNIFORMED MEMBER OF THE SERVICE
1. MUST sign form indicating that they understand drug screening is part of the
application process for assignment designated specialized units.
a. The initial screening can occur at any time after application has been submitted,
or after member is assigned or temporarily assigned to the designated specialized
unit.
NOTE: Prior to being notified to report for a drug screening test or prior to being
assigned or temporarily assigned to a designated specialized unit, applicants may
withdraw their application with no penalty by submitting a written request to their
commanding officer.
2. MUST submit to test when notified to report for drug screening. Refusal to submit
to the test will result in suspension and will be grounds for dismissal from the
Department. All applicants will be tested.
NOTE: In all cases, if a uniformed member of the service refuses to submit to test,
permanent command will be responsible for suspending member and complying with P.G.
206-08, "Suspension from Duty-Uniformed Member Of The Service."
3. Prior to testing, prepare form listing all foods ingested in the past twenty-four
(24) hours, and alcohol, mixers and medicine ingested in the past seventy-two (72)
hours.

4. Present shield and identification card to be checked at the testing location to
insure that the proper individual has reported for testing.
5. Comply with instructions received at testing location.
ADDITIONAL DATA
Privacy and dignity will be protected. Except in unusual circumstances, urine samples
will be taken at a facility operated by the Medical Division, or at another health
care facility. When urine samples are collected, they will be given in maximum
feasible privacy. Only one (1) person of the same sex will be present with the person
being tested. Except in unusual circumstances, the monitor will be a supervisory
officer or health care professional assigned to the Medical Division. The supervisory
officer or health care professional monitoring the procedure will observe the sample
being given.
Two (2) samples will be taken, each in a separate vial. Prior to testing, a code
number assigned to the member and the date of the testing will be affixed to each
vial. The code number will be logged separately with the member's name. The member
being tested will then initial the vial stickers. The vials will be sealed in the
member's presence after the sample has been given. Appropriate chain of custody
procedures will be followed at all times.
One or more scientifically accepted initial screening tests will be employed in
analysis. A positive report will be made only after final confirmation. Negative
test results will not be maintained, but will be destroyed.
Positive test samples will be maintained by the analyzing laboratory in a secured
area, and will remain confidential unless and until Department disciplinary Charges
and Specifications are served. A member whose test is positive may, within sixty (60)
days of notification of such result, submit a written request to the Department
Advocate's Office for further independent retesting of the original sample.
For urine, a Department chemist and a member designated by the Department will
accompany the sample during the retesting in order to preserve the chain of custody.
All retesting expenses, including chain of custody, will be paid by the affected
member of the service.
Testing will only be done for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance.
Positive test results, which indicate illegal or illicit drug use, will result in
Department Charges and Suspension.
Drug screening for uniformed members of the service permanently assigned to designated
specialized units will continue to be subject to Department-wide random drug testing
as per P.G. 205-29, "Random Drug Screening".
RELATED PROCEDURES
Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08)
Administration Of Drug Screening Tests For Cause (P.G. 205-30)
Random Drug Testing (P.G. 205-29)
Drug Screening For Uniformed Members Of The Service As A Condition Of Discretionary
Promotion (P.G. 205-34)

P.G. 205-32 Drug Screening Tests For Uniformed Members Applying For And Assigned To
O.C.C.B.
Date Effective: 01-01-00
PURPOSE
To screen for possible illegal drug and controlled substance use by uniformed members
of the service applying for, and assigned to Organized Crime Control Bureau.
SCOPE
The Department and individual officers assigned to Organized Crime Control Bureau have
a substantial interest in ensuring that uniformed members of the service assigned to
the Organized Crime Control Bureau do not abuse drugs. In this assignment, the
sternest precautionary safeguards are necessary to provide for a drug free working
environment and ensure that there are no drug abusers who jeopardize the safety of
fellow officers.
PROCEDURE
Uniformed members of the service applying for and currently assigned to the Organized
Crime Control Bureau:
O.C.C.B. APPLICANTS
1. MUST sign form indicating that they understand drug screening is part of the
application process and a condition of continued assignment to the Organized Crime
Control Bureau.
a. The initial screening can occur at any time after application has been submitted,
or while on temporary assignment to Organized Crime Control Bureau.
NOTE: Prior to being notified to report for a drug screen test or prior to temporary
assignment to Organized Crime Control Bureau, whichever occurs first, applicants may
withdraw their application with no penalty by submitting a written request to their
Commanding Officer. Once assigned to Organized Crime Control Bureau, member will be
subject to continuing random drug testing as long as they are assigned to the
Organized Crime Control Bureau.
2. MUST submit to test when notified to report for drug screening. Refusal to submit
to the test will result in suspension and will be grounds for dismissal from the
department. All applicants will be tested.
NOTE: In all cases, if a uniformed member of the service refuses to submit to test,
permanent command will be responsible for suspending member and complying with P.G
206-08,"Suspension From Duty".
UNIFORMED MEMBERS OF THE SERVICE CURRENTLY ASSIGNED TO ORGANIZED CRIME CONTROL BUREAU:
3. MUST sign a form stating that they understand that random drug screening is a
condition of continued assignment to Organized Crime Control Bureau and they will be
subject to continued random drug testing as long as they are assigned to Organized
Crime Control Bureau. Members will be screened whenever they are randomly selected
for testing and will be subject to testing as many times as they are randomly selected
during their tenure in the Organized Crime Control Bureau.
NOTE: A uniformed member currently assigned to Organized Crime Control Bureau who
declines to sign the notice form, will be immediately transferred from the Organized
Crime Control Bureau to another assignment, with no penalty and with no loss in rank
or salary.

4. MUST submit to test when notified to report for drug screening. Refusal to submit
to test will result in suspension and will be grounds for dismissal from the
department.
NOTE: Members of the service in the rank of captain or above who are transferred to
the Organized Crime Control Bureau will also be subject to random drug screening.
DIRECTOR, M.I.S.D.
5. Prepare computer program to generate a random selection of Organized Crime Control
Bureau uniformed members for testing, based solely on the member's social security
number.
UNIFORMED MEMBER OF THE SERVICE TO BE TESTED
6. Prior to testing, prepare form listing all foods, alcohol, mixers and medicine
ingested in the past seventy-two (72) hours.
7. Present shield and identification card to be checked at the testing location to
insure that the proper individual has reported for testing.
8. Comply with instructions received at testing location.
ADDITIONAL DATA
Privacy and dignity will be protected. Except in unusual circumstances, urine samples
will be taken at a facility operated by the Medical Division, or at another health
care facility. The samples will be given in maximum feasible privacy. Only one (1)
person of the same sex will be present with the person being tested. Except in
unusual circumstances, the monitor will be a supervisory officer assigned to the
Medical Division. The supervisory officer monitoring the procedure will observe the
sample being given.
Two (2) samples will be taken, each in a separate vial. Prior to testing, a code
number assigned to the member and the date of the testing will be affixed to each
vial. The code number will be logged separately with the member's name. The member
being tested will then initial the vial stickers. The vials will be sealed in the
member's presence after the sample has been given. Appropriate chain of custody
procedures will be followed at all time.
One or more scientifically accepted initial screening tests will be employed in
analysis. A positive report will be made only after final confirmation by Gas
Chromatography-Mass Spectrometry. Negative test results will not be maintained, but
will be destroyed. Positive test samples will be maintained by the analyzing
laboratory in a secured area, and will remain confidential unless and until Department
disciplinary Charges and Specifications are served. A member whose test is positive
may, within sixty (60) days of notification of such result, submit a written request
to the Department Advocate's Office for further independent retesting of the original
sample.
A Department chemist and a member designated by the Department will accompany the
sample during retesting in order to preserve the chain of custody. All retesting
expenses, including chain of custody, will be paid by the affected member of the
service.
Testing will only be done for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance.
Positive test results, which indicate illegal or illicit drug use, will result in
Department Charges and Suspension.

RELATED PROCEDURES
Administration Of Drug Screening Tests For Cause (P.G. 205-30)
Random Drug Testing (P.G. 205-29)
Drug Screening Tests For Uniformed Members Of The Service Applying For Assignment To
The Internal Affairs Bureau And Detective Bureau (P.G. 205-31)

P.G. 205-33 Drug Screening For Uniformed Members Of The Service Applying For
Assignment Within Special Operations Division And Other Specialized Units
Date Effective: 01-01-00
PURPOSE
To screen for possible illegal drug and controlled substance use by uniformed members
of the service applying for assignment to Special Operations Division units and other
designated specialized units.
DEFINITION
OTHER DESIGNATED SPECIALIZED UNITS - For the purpose of this procedure will include
Traffic Control Division's Highway District and Patrol Borough Staten Island
Highway/Emergency Service Unit and Street Crime Suppression Unit.
SCOPE
The Department and the individual members assigned to Special Operations Division
Units and other designated specialized units have a substantial interest in ensuring
that members applying for assignment do not abuse drugs, maintain a high standard of
performance, and are performing their assignments in a drug free environment.
PROCEDURE
Uniformed members of the service applying for assignment to Special Operations
Division units and other designated specialized units:
APPLICANTS FOR ASSIGNMENT
1. Must sign form indicating that they understand that drug screening is part of the
application process for assignment to the Special Operations Division and other
designated specialized units.
a. This initial screening may occur at any time after the application has been
submitted, or while temporarily assigned to the units.
NOTE: Prior to being notified to report for a drug screening test or prior to being
temporarily assigned to the Special Operations Division or other designated
specialized units, whichever occurs first, applicants may withdraw their applications
with no penalty by submitting a written request to their Commanding Officer.
2. Must submit to test when notified to report for drug screening. Refusal to submit
to the test will result in suspension and will be grounds for dismissal from the
Department. All applicants will be tested.
NOTE: In all cases in which a uniformed member of the service refuses to submit to a
test, the member's permanent command will be responsible for suspending the member and
complying with P.G. 206-08, "Suspension From Duty-Uniformed Member Of The Service."
UNIFORMED MEMBERS BEING TESTED
3. Prior to testing, prepare form listing all foods, alcohol, mixers and medicine
ingested in the past seventy-two (72) hours.
4. Present shield and IDENTIFICATION CARD (PD416-091) to be checked at the testing
location to ensure that the proper individual has reported for testing.
5. Comply with instructions received at the testing location.

ADDITIONAL DATA
Privacy and dignity will be protected. Except in unusual circumstances, urine samples
will be taken at a facility operated by the Medical Division, or at another health
care facility. The samples will be given in the maximum feasible privacy.
Only one
(1) person of the same sex will be present with the person being tested. Except in
unusual circumstances, the monitor will be a supervisory officer/health care
professional assigned to the Medical Division. The supervisory officer/health care
professional monitoring the procedure will observe the sample being given.
Two (2) samples will be taken, each in a separate vial. Prior to testing, a code
number assigned to the member and the date of the testing will be affixed to each
vial. The code number will be logged separately with the member's name. The member
being tested will then initial the vial stickers. The vials will be sealed in the
member's presence after the sample has been given. Appropriate chain of custody
procedures will be followed at all times.
One (1) or more scientifically accepted initial screening tests will be employed in
analysis. A positive report will be made only after final confirmation by Gas
Chromatography-Mass Spectrometry. Negative test results will not be maintained, but
will be destroyed.
Positive test samples will be maintained by the analyzing laboratory in a secured
area, and will remain confidential unless and until Department disciplinary CHARGES
AND SPECIFICATIONS (PD 468-421) are served. A member whose test is positive may,
within sixty (60) days of notification of such result, submit a written request to the
Department Advocate's Office for further independent retesting of the original sample.
A Department chemist and a member designated by the Department will accompany the
sample during retesting in order to preserve the chain of custody.
All retesting expenses, including chain of custody, will be paid by the affected
member of the service.
Testing will only be done for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance.
Positive test results, which indicate illegal or illicit drug use, will result in
Department CHARGES AND SPECIFICATIONS and suspension.
Drug screening for uniformed members of the service permanently assigned to the
Special Operations Division and other designated specialized units will continue to be
subject to Department-wide random drug testing as per P.G. 205-29, "Random Drug
Screening".
RELATED PROCEDURES
Administration Of Drug Screening Tests For Cause (P.G. 205-30)
Random Drug Screening (P.G. 205-29)
Drug Screening For Uniformed Members Of The Service Applying For And Assigned To The
Organized Crime Control Bureau (P.G. 205-32)
FORMS AND REPORTS
IDENTIFICATION CARD (PD416-091)
CHARGES AND SPECIFICATIONS (PD468-421)

P.G. 205-34 Drug Screening For Uniformed Members Of The Service As A Condition Of
Discretionary Promotion
Date Effective: 01-01-00
PURPOSE
To screen for possible illegal drug and controlled substance use by uniformed members
of the service granted discretionary promotions.
SCOPE
The Department has a substantial interest in ensuring that members being considered
for discretionary promotion maintain a high standard of integrity, do not use illegal
drugs or abuse drugs/controlled substances, and are performing in a safe, drug free
environment.
DEFINITION
DISCRETIONARY PROMOTION - For the purpose of this procedure, a "discretionary"
promotion is a promotion that is not received as a result of a competitive civil
service examination. Promotion to the following ranks is considered discretionary and
is covered by this procedure: Detective Specialist, Detective Third Grade, Detective
Second Grade, Detective First Grade, Sergeant/Special Assignment, Sergeant/Supervisor
Detective Squad, Lieutenant/Special Assignment, Lieutenant/Commander Detective Squad,
Deputy Inspector, Inspector, Deputy Chief, Assistant Chief, Bureau Chief and Chief of
the Department. Under this procedure, all candidates for discretionary promotion are
subject to drug screening.
PROCEDURE
Uniformed members of the service who are candidates for discretionary promotion:
CANDIDATE FOR PROMOTION
1. Sign form DRUG SCREENING NOTICE-DISCRETIONARY PROMOTION (PD481-030) which indicates
that the candidate understands that screening is part of the candidate process for
discretionary promotion.
a. The required screening can occur at any time after the form is signed, but not
more than ninety (90) days prior to promotion, or no more than eighteen (18) months
after the candidate has been promoted.
PRE-PROMOTION PROCEDURES
Members may withdraw as candidates for promotion with no penalty by submitting a
written request to their commanding officer. This request should be made after
receiving notification of promotion but prior to actual promotion. (If the candidate
has already signed the DRUG SCREENING NOTICE-DISCRETIONARY PROMOTION form, but has not
yet been promoted, the candidate may still withdraw from consideration at any time
prior to receiving a notification to report for a drug screening test). The
candidate's commanding officer will immediately forward two (2) copies of this request
to the Chief of Personnel (original through channels, copy DIRECT).
POST-PROMOTION PROCEDURES
After being promoted but prior to being notified to report for a drug screening,
members of the service may seek restoration to their civil service title with no
penalty or requirement to submit to a drug screening, by submitting a written request
to their commanding officer, who will immediately forward two (2) copies of this
request to the Chief of Personnel (original through channels, copy DIRECT).

CANDIDATE FOR PROMOTION
2. Submit to test when notified to report for drug screening.
a. Refusal to submit to the test will result in suspension and will be grounds for
dismissal from the Department.
b. All candidates for discretionary promotion will be tested.
NOTE: In all cases, if a uniformed member of the service refuses to submit to the
test, the permanent command will be responsible for suspending the member and
complying with P.G. 206-08, "Suspension From Duty-Uniformed Member Of The Service".
3. Prepare Medical Division DRUG SCREENING QUESTIONNAIRE (PD439-1519) listing all
foods ingested within twenty-four (24) hours, and, alcohol, mixers and medicine
ingested in the past seventy-two (72) hours, prior to testing.
4. Present shield and IDENTIFICATION CARD (PD 416-091) to be checked at the testing
location to insure that the proper individual has reported for testing.
5. Comply with instructions received at testing location.
ADDITIONAL DATA
Privacy and dignity will be protected. Except in unusual circumstances, urine samples
will be taken at a facility operated by the Medical Division, or at another health
care facility. When urine samples are collected, they will be given in maximum
feasible privacy. Only one (1) person of the same sex will be present with the person
being tested. Except in unusual circumstances, the monitor will be a supervisory
officer/health care professional assigned to the Medical Division. The supervisory
officer/health care professional monitoring the procedure will observe the sample
being given.
Two (2) samples will be taken, each in a separate vial. Prior to testing, a code
number assigned to the member and the date of the testing will be affixed to each
vial. The code number will be logged separately with the member's name. The member
being tested will then initial the vial stickers. The vials will be sealed in the
member's presence after the sample has been given. Appropriate chain of custody
procedures will be followed at all times.
One (1) or more scientifically accepted initial screening tests will be employed in
analysis. A positive report will be made only after final confirmation. Negative test
results will not be maintained, but will be destroyed.
Positive test samples will be maintained by the analyzing laboratory in a secure area,
and will remain confidential unless and until Department disciplinary Charges and
Specifications are served. A member whose test is positive may, within sixty (60)
days of notification of such result, submit a written request to the Department
Advocate's Office for further independent retesting of the original sample.
For urine, a Department chemist and a member designated by the Department will
accompany the sample during retesting in order to preserve the chain of custody. All
retesting expenses, including chain of custody, will be paid by the affected member of
the service.
Testing will only be done for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance.
Positive test results, which indicate illegal or illicit drug use, will result in
Department Charges and Specifications and suspension.

Uniformed members of the service, screened under this procedure will continue to be
subject to Department wide random drug testing as per P.G. 205-29, "Random Drug
Screening".
RELATED PROCEDURES
Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08)
Administration Of Drug Screening Tests For Cause (P.G. 205-30)
Random Drug Screening (P.G. 205-29)
Drug Screening Tests For Uniformed Members Of The Service Applying For Assignment To
The Internal Affairs Bureau And Detective Bureau (P.G. 205-31)
FORMS AND REPORTS
DRUG SCREENING NOTICE-DISCRETIONARY PROMOTION (PD481-030)
DRUG SCREENING QUESTIONNAIRE (PD439-1519)
IDENTIFICATION CARD (PD416-091)

P.G. 205-35 Voluntary Drug Testing
Date Effective: 01-01-00
PURPOSE
To request permission to voluntarily take a screening test to determine illegal drug
and controlled substance use.
SCOPE
This procedure is available to members of the service (uniformed and civilian) who are
the subject of unsubstantiated allegations of illegal drug or controlled substance use
where the reasonable suspicion standard has not been met. Prior to requesting
permission to take a voluntary drug-screening test, which will consist of both hair
and urine samples, members involved must consult with an attorney or appropriate line
organization representative.
PROCEDURE
Member of the service (uniformed or civilian) requesting to voluntarily consent to a
drug screening test:
MEMBER OF THE SERVICE
1. Prepare a request on Typed Letterhead, addressed to the Chief of Personnel, asking
permission to voluntarily take a drug-screening test.
a. The request must contain:
(1) The name of the union representative or attorney consulted re: taking the drug
screening test, and
(2) The circumstances under which the member was accused of illegal drug use.
2. Deliver the request, personally, to the Chief of Personnel or designee.
NOTE: The request must be delivered to the Chief of Personnel or designee within
twenty-four (24) hours of the time the member of the service became aware of the
allegation of illegal drug use.
CHIEF OF PERSONNEL/DESIGNEE
3. Verify that the requesting member was in fact the subject of an allegation of
illegal drug use upon receipt of the request.
4. Determine if member of the service became aware of the allegation of illegal drug
use within twenty-four (24) hours of receipt of Typed Letterhead.
5. Direct requesting member of the service to report to the Medical Division for
voluntary drug screening test.
ADDITIONAL DATA
The restrictive nature of this procedure should result in a small number of drug
screening tests; however, the existence of this procedure will contribute to the goal
of a drug free department. This procedure is not available to members of the service
who have been notified to report for drug screening pursuant to the random drug
screening procedure.
RELATED PROCEDURES

Administration Of Drug Screening Tests For Cause (Dole) Tests for Cause (P.G. 205-30)
FORMS AND REPORT
Typed Letterhead

P.G. 205-36 Employment Discrimination
Interim Order 33 Issued 08-13-03 Suspends Patrol Guide 205-36
PURPOSE
To process and resolve all employee complaints of discrimination including gender
discrimination, sexual harassment and related retaliation against those who make a
complaint of discrimination, including retaliation, or those who cooperate in such an
investigation.
SCOPE
Applicants and members of the service who have a complaint of discrimination,
including retaliation, or have any questions regarding these issues, are urged to
contact the Office of Equal Employment Opportunity. It is the goal of this Department
that the effective use of this procedure will result in an equitable resolution of the
complaint and prevent any discriminatory practice from harming other employees.
Managers and supervisors are directed to make all employment decisions in accordance
with the Department's equal employment opportunity policy. Any supervisor or Equal
Employment Opportunity Liaison who becomes aware of any discrimination/retaliation
complaint or problem MUST report the complaint or problem to the Office of Equal
Employment Opportunity, which will determine the merits of the complaint or problem.
Federal, State and City laws and Department Manual, prohibit discrimination based on
actual or perceived status of a person's age, race, religion, creed, color, national
origin, gender, disability, marital status, sexual orientation, genetic predisposition
or carrier status, prior arrest or conviction record (under some circumstances),
alienage or citizenship status, or as a victim of domestic violence, as follows:
a. Discriminatory treatment regarding any term, condition or privilege of employment
including hiring, assignments, working conditions, salary and benefits, evaluations,
promotions, training, transfers, discipline, and termination.
b. Sexual harassment of employee(s) by another employee(s).
c. Policy that has a disproportionate impact on a group specifically protected by
law, unless the policy is justified by business necessity.
d. Failure to make a reasonable accommodation (if possible, without undue hardship
to the employer) for an employee with a disability, or for an employee's religious
observance.
e. Discriminatory harassment, intimidation, ridicule, insults, including, but not
limited to, using discourteous, disparaging or disrespectful remarks.
f. Retaliation and/or harassment against an employee for filing a discrimination
complaint or for cooperating in the investigation of a complaint.
All forms of discrimination, including retaliation, are prohibited both in the actual
workplace and in any location that can be reasonably regarded as an extension of the
workplace, such as an off-site Department sanctioned social function. A member of the
service should file a complaint with the Office of Equal Employment Opportunity at the
earliest opportunity, if the employee believes that a manager, supervisor or any other
employee has engaged in any of the conduct described above.
NOTE: OFFICE OF EQUAL EMPLOYMENT OPPORTUNITY COMPLAINT OF EMPLOYMENT DISCRIMINATION
(PD413-150) forms must be readily available at all New York City Police Department
facilities. Additionally, this form is available for viewing and printing via the New
York City Police Department's Intranet for those individuals who have access to the
Department's Local Area Network (LAN).

DEFINITIONS
EMPLOYMENT DISCRIMINATION - disparate treatment of employees regarding any terms,
conditions or privileges of employment including hiring, assignments, working
conditions, salary and benefits, evaluations, promotions, training, transfers,
discipline and termination, based on actual or perceived status of a person's age,
race, religion, creed, color, national origin, gender, disability, marital status,
sexual orientation, genetic predisposition or carrier status, prior arrest or
conviction record (under some circumstances), alienage or citizenship status, or as a
victim of domestic violence. Sexual harassment is a form of gender discrimination.
NOTE: The Department prohibits the display of offensive sexual, ethnic, racial,
religious or other discriminatory material. Displays might be in the form of graffiti
drawn on Department property (e.g. lockers, vehicles, in toilet facilities, ACTIVITY
LOGS [PD112-145], Notice of Parking Violations, summonses, or any other Department
forms, etc.), posters, (e.g. centerfolds of magazines, etc.), audio recording or
broadcast, or an adult movie/program shown through the use of a video cassette
recorder (VCR) or received through an adult channel from a cable television company.
Refer to P.G. 205-37, "Sexual, Ethnic, Racial, Religious, or other Discriminatory
Slurs through Display of Offensive Material," for guidelines on handling incidents
involving the display of offensive material.
SEXUAL HARASSMENT - unwelcome sexual advances, requests for sexual favors and other
verbal or physical conduct of a sexual nature constitute sexual harassment when:
a. Submission to such conduct is made either explicitly or implicitly a term or
condition of an individual's employment; or
b. Submission to or rejection of such conduct by an individual is used as the basis
for employment decisions affecting such individual; or
c. Such conduct has the effect of unreasonably interfering with an individual's work
performance or creating an intimidating, hostile or offensive work environment.
NOTE: Conduct which can, in certain circumstances, be considered sexual harassment
includes, but is not limited to, sexually suggestive remarks, pictures, gesturing,
verbal harassment or abuse of a sexual nature, subtle or direct propositions for
sexual favors, and any unnecessary, or unwanted, touching, patting or pinching.
DISABILITY - a physical, medical, mental, or psychological impairment which
substantially limits one or more of the major life activities of the individual; a
history or record of such impairment; or being regarded as having such an impairment.
NOTE: An applicant or employee who requires an accommodation for a qualified
disability and/or religious observance shall complete a "Request for Reasonable
Accommodation" form for New York City Police Department employee/job applicant, as
appropriate. These forms must be readily available at all New York City Police
Department facilities and copies can be reproduced from the "Appendix" of the annual
E.E.O. Policy Book.
RETALIATION - it is unlawful to retaliate against or harass any person for filing an
Equal Employment Opportunity complaint or for cooperating in the investigation of an
Equal Employment Opportunity complaint or opposing or reporting any policies,
practices, or action which he/she believes to be discriminatory. Any member of the
service who engages in such retaliation or harassment will be subject to discipline.
REPORTING REQUIREMENTS
I. Any non-supervisory member of the service who becomes aware of an employment
discrimination complaint or problem is strongly encouraged to report the complaint or

the problem to the Office of Equal Employment Opportunity (O.E.E.O.), a supervisor at
any level, or an E.E.O. Liaison.
II. Any non-supervisory member of the service who (1) becomes aware of a complaint or
problem of retaliation for making an E.E.O. complaint or participating in an E.E.O.
investigation, or (2) is asked or encouraged to retaliate against a member of the
service for making an E.E.O. complaint or participating in an E.E.O. investigation, is
strongly encouraged to report that conduct to the O.E.E.O., a supervisor at any level,
or an E.E.O. Liaison.
III. Any supervisor or E.E.O. Liaison who observes conduct of a discriminatory nature,
becomes aware of an allegation or complaint of discrimination or sexual harassment, or
who observes or becomes aware of any act of retaliation regarding E.E.O. matters, must
notify the O.E.E.O., via telephone, or in person, by the next business day.
IV. Any supervisor, who notifies the O.E.E.O. as per subdivision III above, must
submit a report on Typed Letterhead, to the O.E.E.O., within five (5) business days.
PROCEDURE
When a member of the service (uniformed or civilian) or an applicant for employment
believes that discrimination or sexual harassment exists as defined herein, and as
more fully explained in the Equal Employment Opportunity Policy Statement (SP 297)
and/or Sexual Harassment Policy Statement (SP 281), or that retaliation relating to
E.E.O. issues has occurred:
MEMBER CONCERNED
1. File a complaint with any of the following:
a. Supervisor (uniformed or civilian),
b. Supervisory head,
c. Commanding officer,
d. Office of Equal Employment Opportunity.
e. Equal Employment Opportunity Liaison.
NOTE: Trained Equal Employment Opportunity Liaisons have been designated throughout
the Department to provide assistance to complainants, witnesses and others regarding
any Equal Employment Opportunity matter. A complete list of E.E.O. Liaisons is
located in the "Appendix" of the annual E.E.O. Policy Book.
Members of the service may telephone the Office of Equal Employment Opportunity
anonymously to file a complaint and/or discuss matters regarding discrimination. An
Office of Equal Employment Opportunity investigator will be able to provide counseling
and take appropriate follow-up action. Members concerned should understand that the
cooperation of complainants and witnesses may be needed to rectify or address a
problem of discrimination.
SUPERVISOR/SUPERVISORY HEAD/C.O./E.E.O. LIAISON
2. Immediately upon observing conduct of a discriminatory or retaliatory nature, or
becoming aware of an allegation or complaint of discrimination, sexual harassment, or
retaliation relating to E.E.O. issues, telephone facts to the O.E.E.O., during
business hours, or the next business day, Monday through Friday, 0800 to 1800 hours,
at telephone number (646) 610-5330. (If non-business hours, leave message on voice
mail and an O.E.E.O. investigator will contact caller.)

a. Obtain O.E.E.O. case number when applicable, and name of the O.E.E.O.
investigator.
b. Supervisors and E.E.O. Liaisons will be guided by information received from the
O.E.E.O.
NOTE: Any supervisor who becomes aware of any employment discrimination complaint or
problem must, as soon as practicable, take such actions as directed by the O.E.E.O. to
prevent employment discrimination, including sexual harassment, and related
retaliation from occurring in the future. Such actions may include, but not be
limited to, ordering informal counseling for the respondent, ordering instruction on
E.E.O. matters for members of the command/unit, advising members of the command/unit
that employment discrimination, including sexual harassment, and retaliation are
prohibited, and/or advising the respondent that the N Y.P.D. will not tolerate such
behavior and that discipline may result. Any supervisor who fails to take actions as
directed by the O.E.E.O. will be subject to discipline.
3. Forward written report, on Typed Letterhead, to the O.E.E.O., within five (5)
business days.
NOTE: Any supervisor or E.E.O. Liaison who fails to report an employment
discrimination complaint or problem, including retaliation, to the O.E.E.O. as
required, and/or within the required time frames and/or who fails to take such actions
as directed by the O.E.E.O. to prevent employment discrimination, including sexual
harassment and retaliation, from occurring in the future will be subject to
disciplinary action.
OFFICE OF EQUAL EMPLOYMENT OPPORTUNITY
4. Notify commanding officer/supervisory head, if/when appropriate.
5. Emphasize to the commanding officer/supervisory head and all others concerned that
reprisal or retaliation, against complainants and/or witnesses, is against the law and
allegations of retaliation will be investigated and, if substantiated, members will be
subject to disciplinary action.
6. Record required data in appropriate O.E.E.O. record and assign a case number to all
E.E.O. complaints.
7. Forward, to the reporting supervisor and the complainant's commanding
officer/supervisory head, a memorandum advising them as to their immediate
responsibilities regarding the complaint or problem.
NOTE: Upon receiving a complaint, the O.E.E.O. will attempt to contact and interview
the complainant, and will advise the complainant that he/she may meet with an Office
of Equal Employment Opportunity investigator to discuss the complaint at a discreet
location of his/her choice to protect his/her confidentiality. Such locations may
include the Office of Equal Employment Opportunity or the complainant's home, before,
during or after work hours, at the member's request. The choice of location will not
include the complainant's command. Additionally, the member will be advised that
he/she may be accompanied by a representative of his/her choice. Members of the
service must obtain approval from their supervisor before leaving work assignment(s)
in order to meet the Office of Equal Employment Opportunity investigator. The member
concerned is not required to inform his/her supervisor of the subject matter of the
meeting. Supervisors cannot unreasonably deny permission to attend the meeting.
Members are reminded that they do not have to notify their supervisors if they meet
with O.E.E.O. during non-working hours.
8. Counsel member filing a complaint about options for handling a complaint or refer
member to other personnel for assistance.

9. If it is determined that an investigation is to be conducted, notify respondent, in
writing, of the nature of the allegation(s), when necessary. Remind respondent that
discrimination, including retaliation, will not be tolerated.
10. In cases where conciliation will take place, complete conciliation process within
sixty (60) days of receiving a request for conciliation.
11. After completion of the O.E.E.O. investigation, forward results of the
investigation conducted by the O.E.E.O. to Police Commissioner with recommendations
for specific corrective action, as appropriate.
12. Notify complaining member, in writing, of the outcome of the investigation, and
any corrective/disciplinary action taken.
a. Notify respondent about the outcome of the investigation, in writing, when
appropriate.
COMMANDING OFFICER/SUPERVISORY HEAD
13. Conduct field investigation or counsel complainant and conciliate matter as
directed by, and under the guidance of, the Deputy Commissioner, Equal Employment
Opportunity.
14. At conclusion of investigation/conciliation, forward written report, on Typed
Letterhead, to the O.E.E.O., and include copy of entire file.
a. Refer to O.E.E.O. case number.
b. Include summary of complaint allegation(s) and subsequent findings.
c. Advise what corrective action, if any, should be taken to resolve the complaint.
d. Make recommendation(s) to preclude a recurrence.
15. Take all reasonable steps necessary to prevent the respondent from engaging in
additional employment discrimination, including retaliation, particularly in cases
after an O.E.E.O. investigation has substantiated an allegation, in whole or in part
a. Any action taken must be reported to the O.E.E.O. and documented in the complaint
file.
NOTE: Copies of all documents related to O.E.E.O. complaints and investigation must
be maintained in the command, consistent with confidentiality requirements discussed
below.
ADDITIONAL DATA
CONFIDENTIALITY
All Equal Employment Opportunity complaints will be handled under the direction of the
Deputy Commissioner, Equal Employment Opportunity, who reports directly to the Police
Commissioner. These complaints will be handled in consultation with the Office of the
Deputy Commissioner, Legal Matters, where appropriate. The Office of Equal Employment
Opportunity, all Department supervisors, managers, and Equal Employment Opportunity
Liaisons will treat each complaint CONFIDENTIALLY. This means that information
obtained from the complainant will not be discussed with other personnel except as
necessary to investigate and resolve the complaint, or other matter, or as required by
law. Complainants and witnesses should make every effort to maintain the confidential
nature of this process.
COUNSELING

The complainant will be interviewed to ascertain the details of the complaint, and
will be apprised of the options/or handling the complaint. These may include:
A. Investigation by the Deputy Commissioner, Equal Employment Opportunity
B. Investigation by the member's commanding officer under the guidance and direction
of the Deputy Commissioner, Equal Employment Opportunity
C. Mediation by a neutral mediation service
D. Conciliation by the O.E.E.O.
E. Conciliation by the member's commanding officer under the guidance of the
O.E.E.O.
F. Further actions the member of the service can take on his/her own behalf
G. The member of the service filing a formal complaint with an outside agency
H Referral of the member concerned to other personnel for assistance, if it appears
that the complaint does not involve an Equal Employment Opportunity problem.
MEDIATION
In appropriate cases, certain EEO complaints will be referred for mediation at a
neutral mediation service. Mediation is an early dispute resolution program designed
to help resolve EEO complaints at the earliest stage possible without the need for a
formal investigation. The procedure is not adversarial, but is a means of finding a
mutually acceptable end to the parties' differences. This process is voluntary and
the parties must mutually agree to the outcome. If the parties cannot agree upon a
resolution, the matter will be referred back to the Office of Equal Employment
Opportunity for appropriate action. If a resolution is reached after mediation, no
notations concerning the matter will be made on the respondent's Central Personnel
Index record.
CONCILIATION
In appropriate cases, an attempt will be made to resolve the complaint with the goal
that the parties will voluntarily agree to a resolution of the matter involved. The
conciliation process will be conducted consistent with the guidelines issued by the
New York City Department of Citywide Administrative Services.
INVESTIGATION
An investigation will be conducted by the Office of Equal Employment Opportunity or
a person acting under the direction of the Deputy Commissioner, Equal Employment
Opportunity, which may include a field commander. The investigation begins after the
Deputy Commissioner, Equal Employment Opportunity: (1) receives either an oral or a
written complaint of discrimination, and (2) determines that the allegations in the
complaint are sufficient to establish a case of unlawful discrimination, including
retaliation. After receiving the notice and copy of the complaint, the respondent has
the right to respond in writing. The respondent's right to respond shall remain in
effect until the investigation process has ended. Respondents are encouraged to
submit their written response as soon as possible after receipt. Respondents shall
make every effort to maintain the confidentiality of the EEO process.
In order to encourage members of the service to come forward all communications
between complainants and the Office of Equal Employment Opportunity relating to
discrimination complaints will be kept confidential consistent with the above
statement regarding CONFIDENTIALITY and consistent with guidelines issued by the New

York City Department of Citywide Administrative Services. In appropriate cases, the
investigation will be conducted in conjunction with the New York City Police
Department's Internal Affairs Bureau. Consultations with other New York City Police
Department units during the course of an investigation or other attempt to resolve a
complaint of employment discrimination is, as determined by the Deputy Commissioner,
Equal Employment Opportunity, consistent with the above statement regarding
CONFIDENTIALITY. Any person who is interviewed in the course of an investigation
shall have the right to be accompanied by a representative of his/her choice.
At the conclusion of an investigation by the O.E.E.O., the Deputy Commissioner, Equal
Employment Opportunity will make a confidential written report of the investigation to
the Police Commissioner. If the Deputy Commissioner, Equal Employment Opportunity
concludes, on the basis of the investigation, that the allegation of discrimination is
substantiated, the Deputy Commissioner shall recommend appropriate corrective action.
The Police commissioner will
Equal Employment Opportunity
Equal Employment Opportunity
action. Disciplinary action
provisions of law, rules and

review the report prepared by the Deputy Commissioner,
and make a final determination regarding the Office of
investigation and any recommendation for corrective
shall be taken in accordance with an applicable
regulations, and collective bargaining agreements.

Following the endorsement by the Police Commissioner of a recommendation by the Deputy
Commissioner, Equal Employment Opportunity that a complaint is substantiated, in whole
or in part, the O.E.E.O. will require the commanding officer of the involved command,
or other appropriate person, to appear at its office to discuss the final report with
the Commanding Officer, O.E.E.O., or his/her designee. The commanding officer or
other appropriate person shall take action as may be directed by the O.E.E.O. to
address the issues raised therein. The meeting as well as a record of action taken
shall be documented in the O.E.E.O. file.
Following the endorsement by the Police Commissioner of a recommendation by the Deputy
Commissioner, Equal Employment Opportunity, that a complaint of discrimination is
"unsubstantiated" (as opposed to "unfounded"), the O.E.E.O. may require a commanding
officer of the involved command, or other appropriate person, to appear at its office
to discuss the final report with the Commanding Officer, O.E.E.O., or his/her
designee. The commanding officer or other appropriate person shall take action as may
be directed by the O.E.E.O. to address the issues raised therein. The meeting, as
well as a record of action taken, shall be documented in the O.E.E.O. file.
If the Deputy Commissioner, Equal Employment Opportunity concludes, as a result of
either an O.E.E.O. or field investigation, that an act of employment discrimination or
retaliation has occurred but cannot identify the person(s) responsible, the O.E.E.O.
may require the commanding officer/unit head of the command/unit of occurrence, or
other appropriate person, to appear at the O.E.E.O. to discuss the final report with
the Commanding Officer, O.E.E.O., or his/her designee. The commanding officer or
other appropriate person shall take action as may be directed by the O.E.E.O. to
address the issues raised therein. The meeting as well as a record of action taken
shall be documented in the O.E.E.O. file.
At the discretion of the Deputy Commissioner, Equal Employment Opportunity, portions
of the report may be redacted prior to any such meeting.
When charges and specifications are pending against a member of the service, an
allegation of discriminatory treatment raised as a defense to the charges by the
respondent member of the service shall vest in the exclusive jurisdiction of the
Deputy Commissioner, Trials until the charges and specifications have been resolved.
After the charges and specifications have been resolved, jurisdiction over the
allegation of discrimination shall be assumed by the Deputy Commissioner, Equal
Employment Opportunity. In all other disciplinary matters, any allegation of
discrimination raised by the respondent member of the service must be filed with the
Office of Equal Employment Opportunity.

ADDITIONAL PLACES WHERE A COMPLAINT OF DISCRIMINATION MAY BE MADE
Any member of the service (uniformed or civilian) or applicant for employment who
believes that he/she has experienced discrimination has a right to file a formal
complaint with the federal, state or local agencies listed below. A person does not
give up this right when he/she files a complaint with the Police Department's Office
of Equal Employment Opportunity. The following local, state and federal agencies
enforce laws against discrimination:
NEW YORK CITY COMMISSION ON HUMAN RIGHTS
40 Rector Street, 9th Floor
New York, New York 10006
(212) 306-7500
NEW YORK STATE DIVISION OF HUMAN RIGHTS
Headquarters
One Fordham Plaza, 4th Floor
Bronx, New York 10458
(718)741-8400
OR
20 Exchange Place, 2nd Floor
New York, New York 10005
(212) 480-2522
OR
163 West 125th Street, 4th Floor
New York, New York 10027
(212) 961-8650
OR
55 Hanson Place, Room 304
Brooklyn, New York 11217
(718) 722-2856
UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION
New York District Office
33 Whitehall Street, 5th Floor
New York, New York 10004
(212) 336-3620
TTY(212) 336-3622
TIME PERIODS FOR THE TIMELY FILING OF COMPLAINTS OF DISCRIMINATION, INCLUDING
RETALIATION, (MEASURED FROM THE DATE OF OCCURRENCE OF A DISCRIMINATORY ACTION):
a. New York City Police Department - one (1) year.
The one (1) year time period for filing complaints of discrimination, including
retaliation, with the New York City Police Department shall not serve as a limitation
upon the Department's authority to discipline members of the service as otherwise
authorized pursuant to applicable law.
b. New York City Commission on Human Rights - one (1) year (New York City
Administrative Code, Title 8, Chapter 1).
c. New York State Division of Human Rights - one (1) year (New York Executive Law,
Article 15, section 297) (may not file for civil action filed first).
d. United States Equal Employment Opportunity Commission - one hundred and eighty
(180) days except that in some instances where there has been a prior filing with
either (b) or (c) above, the time period may be extended. A member of the service is
advised to contact the United States Equal Employment Opportunity Commission directly
for guidance on this issue (42 USC, section 2000e-5[e][i]).

RELATED PROCEDURES
Operations Coordinator (P.G. 202-11)
Desk Officer (P.G. 202-14)
Sexual, Ethnic, Racial, Religious, or Other Discriminatory Slurs Through Display of
Offensive Material (P.G. 205-37)
FORMS AND REPORTS
Typed Letterhead
ACTIVITY LOG (PD112-145)
OFFICE OF EQUAL EMPLOYMENT OPPORTUNITY COMPLAINT OF EMPLOYMENT DISCRIMINATION (PD413150)

P.G. 205-37 Sexual, Ethnic, Racial, Religious, Or Other Discriminatory Slurs Through
Display Of Offensive Material
Date Effective: 01-01-00
PURPOSE
To eliminate the display of offensive sexual, ethnic, racial, religious, or other
discriminatory material throughout the Department.
SCOPE
It is the goal of the Department to ensure, to the extent possible, a discrimination
free work environment. In furtherance of this goal, the Department prohibits the
display of offensive sexual, ethnic, racial, religious, or other discriminatory
material.
One form of job discrimination, which may create a hostile work environment, is the
display of sexually explicit material in the workplace. Other forms of hostile work
environment can occur through the display of offensive ethnic, racial, religious, or
other discriminatory materials or graffiti, whether they deface Department property or
not. Such displays might be in the form of, but are not limited to, graffiti drawn on
Department property (e.g., lockers, vehicles, in toilet facilities, ACTIVITY LOGS
[PD112-145], Notice of Parking Violations, summonses, or any other Department forms,
etc.), posters (e.g., centerfolds of magazines, etc.) or an adult movie/program shown
through the use of a video cassette recorder (VCR) or received through an adult
channel from a cable television company, or an audio recording or broadcast.
No form of defacement of Department property or display of offensive materials or
sexually explicit television programs or videotapes in Department facilities is
acceptable. Commanding officers and unit heads shall keep their work sites free from
such displays etc.
PROCEDURE
When a display of offensive material is detected:
MEMBER CONCERNED
1. Any non-supervisory member of the service (uniformed or civilian) who becomes aware
of the display of offensive material is strongly encouraged to report it to one or
more of the following:
a. Supervisor (uniformed or civilian)
b. Supervisory head
c. Commanding officer
d. Equal Employment Opportunity Liaison
e. Office of Equal Employment Opportunity (O.E.E.O.).
[I.O. 19 s 02] NOTE: As indicated, members of the service have the option of filing
a complaint with Equal Employment Opportunity Liaisons. Trained Equal Employment
Opportunity Liaisons have been designated throughout the Department to provide
assistance to complainants, witnesses and others regarding any Equal Employment
Opportunity matter. A complete list of Equal Employment Opportunity Liaisons is
located in the 'Appendix' of the annual Equal Employment Opportunity Policy Book.

A SUPERVISOR WHO BECOMES AWARE OF THE DISPLAY OF OFFENSIVE MATERIAL WILL AS SOON AS
POSSIBLE:
SUPERVISORY MEMBER
2. Notify O.E.E.O. and obtain case number.
3. Notify commanding officer/unit head.
4. Take possession of, or photograph, the offensive material, under the direction of
the O.E.E.O., prior to correcting the condition.
5. Voucher offensive material concerned as investigatory evidence.
6. Make Command Log entry of details.
7. Forward report, on Typed Letterhead, to the O.E.E.O., within five (5) business
days.
O.E.E.O.
8. Ensure that the commanding officer/unit head is notified of the display of
offensive material.
COMMANDING OFFICER/UNIT HEAD
9. Inform/advise members of command, as appropriate, upon receiving a complaint of a
display of offensive material, or having witnessed such display that:
a. A display of offensive material has occurred and that such display violates
Department policy;
b. This behavior will not be tolerated and is subject to disciplinary action.
10. Confer with O.E.E.O. and determine appropriate follow-up/investigatory action.
11. Notify O.E.E.O., promptly by telephone, of results of any investigation.
12. Forward results of investigation on Typed Letterhead to the Office of Equal
Employment Opportunity.
ADDITIONAL DATA
It will be incumbent upon all supervisors, and in particular the operations
coordinator and the desk officer, when they make their daily inspections as provided
for in P.G. 202-11, "Operations Coordinator" and P.G. 202-14, "Desk Officer", to
ensure that no form of offensive material is displayed. Also, all Department vehicles
will be inspected by the operator, prior to use, to ensure that there is no graffiti
or any other form of offensive sexual, ethnic, racial, religious, or other
discriminatory material displayed. Should any such material be found in a Department
vehicle, the procedures detailed above will be followed.
[I.O. 11 s 02] After business hours and on weekends O.E.E.O. receives messages via
office voice mail and will make return phone calls on the next business day.
In addition to reporting the observation to O.E.E.O, corrective action may take the
form of removing the offensive material if it is a magazine or poster, etc., or having
a WORK ORDER (PD176-161) prepared and forwarded, if necessary.

In addition, the following rules regarding audio recordings and broadcasts, cable
television services or the use of video cassette recorders (VCR's) and tapes in
Department facilities will be adhered to:
a. Sexually explicit audio broadcasts, television programs or videotapes shall not
be listened to, shown or viewed in Department facilities, unless necessary as part of
a documented, on-going, official investigation.
b. Premium channels, which provide sexually explicit material, will not be permitted
to be received on any cable box at a Department facility.
c. Commanding officers/unit heads will contact cable television companies and have
them "block out" any stations received on the basic package which routinely show
sexually explicit programming, if possible.
Commanding officers/unit heads must stress to their subordinates that these forms of
behavior will not be tolerated.
RELATED PROCEDURES
Operations Coordinator (P.G. 202-11)
Desk Officer (P.G. 202-14)
Employment Discrimination (P.G. 205-36)
FORMS AND REPORTS
Typed Letterhead
ACTIVITY LOG (PD112-145)
WORK ORDER (PD176-161)

P.G. 205-38 Investigation Of Incidents Of Retaliation Against Members Of The Service
Date Effective: 07-25-03
INVESTIGATION OF INCIDENTS OF RETALIATION AGAINST MEMBERS OF THE SERVICE
PURPOSE
To provide guidelines in accordance with the provisions of the Whistleblowers Law for
the investigation of allegations of retaliation made by members of the service who
have voluntarily reported misconduct or corruption.
DEFINITION
WHISTLEBLOWERS LAW - An Administrative Code provision which encourages City employees
to report improper conduct, i.e., corruption, criminal activity, conflict of interest,
gross mismanagement or abuse of authority, within their respective agencies. This law
protects City employees who report such wrongdoing from any form of retaliation, i.e.,
dismissal, demotion, suspension, disciplinary action, negative performance evaluation,
any action resulting in loss of staff, office space or equipment or other benefit,
failure to appoint, failure to promote, or any transfer or assignment or failure to
transfer or assign against the wishes of the affected employee.
SCOPE
The Department has the responsibility to encourage members to come forward and
voluntarily provide information regarding misconduct and corruption. Inherent in this
responsibility is the ability to protect those members from retaliation. IT IS THE
POLICY OF THIS DEPARTMENT THAT RETALIATION AGAINST ANY MEMBER OF THE SERVICE FOR
VOLUNTARILY PROVIDING INFORMATION REGARDING MISCONDUCT AND CORRUPTION WILL NOT BE
TOLERATED.
PROCEDURE
When a member of the service believes he/she is the victim of retaliation for
voluntarily providing information regarding misconduct or corruption.
MEMBER OF THE SERVICE
1. Notify Internal Affairs Bureau Command Center at (212) 741-8401.
NOTE: A member of the service may elect to report that he or she has been the victim
of retaliation as outlined in this procedure directly to the Employee Relations
Section. If such a complaint is received at the Employee Relations Section, or any
unit other than the Internal Affairs Bureau (whether from the member directly or from
an outside agency/organization) the unit receiving the complaint MUST notify the
Internal Affairs Bureau and forward all pertinent information directly to the Internal
Affairs Bureau for appropriate action.
Any member of the service who is made aware of an allegation of retaliation for
reporting wrongdoing shall make reasonable efforts to protect the anonymity and
confidentiality of the employee making the allegation.
MEMBER CONCERNED, IAB COMMAND CENTER
2. Record pertinent information received and assign a log number.
3. Have an immediate preliminary investigation conducted to obtain all available facts
and evidence.
a. Indicate results in log.

NOTE: Members of the service should comply with the provisions of P.G. 205-36,
"Employment Discrimination," to lodge a complaint of retaliation regarding an equal
employment opportunity issue. Allegations of retaliation involving equal employment
opportunity issues (employment discrimination, sexual harassment, etc.) MUST be
referred to the office of Equal Employment Opportunity for investigation.
4. Forward copy of log, investigative worksheets and related paperwork to appropriate
investigative group for further investigation, with the exception of cases relating to
equal employment opportunity issues, which MUST be referred to the OEEO for
investigation.
a. Forward copy of log in a sealed envelope to Employee Relations Section.
EMPLOYEE RELATIONS SECTION
5. Contact complainant upon receipt of log and offer the services of the appropriate
Department employee assistance program, if indicated.
CHIEF OF INTERNAL AFFAIRS
6. Evaluate each complaint to determine whether the case may fall within the purview
of the Whistleblowers Law.
7. Refer cases requiring further investigation concerning violations of the provisions
of the Whistleblowers Law to either the Internal Affairs Bureau or Office of Equal
Employment Opportunity, as applicable.
NOTE: Only the Internal Affairs Bureau or Office of Equal Employment Opportunity are
authorized to conduct investigations involving allegations of retaliation against any
member of the service for voluntarily having provided information regarding misconduct
or corruption. Allegations which do not violate the Whistleblowers Law will be
referred to the appropriate investigative unit concerned for additional action.
IAB INVESTIGATIVE GROUP
8. Forward report through channels upon completion of investigation.
NOTE: Due to the need to maintain the confidentiality of investigations to the
extent possible, OEEO will not be required to forward reports of employment
discrimination retaliation. These reports will remain on file at OEEO until such time
that disclosure thereof is necessary.
CHIEF OF INTERNAL AFFAIRS
9. Forward report and recommendations to the First Deputy Commissioner, through
channels.
FIRST DEPUTY COMMISSIONER
10. Review report and direct necessary action.
ADDITIONAL DATA
Members of the service are reminded that the Department has several employee
assistance units available to provide help in addressing a personal or professional
problem. To obtain additional information regarding the types of services provided by
these units, members can refer to the Department publication entitled EMPLOYEE
ASSISTANCE PROGRAMS AND RESOURCE BOOKLET (BM497).

Members of the service who voluntarily provide information or assistance in
internal/external investigations should be acknowledged for their high acts of
integrity. In order to acknowledge such members, while maintaining the
confidentiality of their actions, a sub-committee of the Integrity Review Board is
established. This special sub-committee shall consist of the First Deputy
Commissioner, Chief of Personnel, and the Chief of Internal Affairs (principals only,
no representatives). It will be the responsibility of the sub-committee to review the
actions of those members of the service who have voluntarily come forward and provided
information, and recommend appropriate acknowledgement to the Police Commissioner.

P.G. 205-39 Departmental Recognition
Date Effective: 07-28-00
PURPOSE
To process requests for Departmental recognition.
PROCEDURE
Whenever a uniformed or civilian member of the service performs an act worthy of
departmental recognition and is recommended by a supervisor, a co-worker or a member
of the community:
NOTE: Members of the service involved in undercover or confidential operations will
be guided by the direction of their Bureau Chief/Counterpart when submitting requests
for departmental recognition.
MEMBER'S IMMEDIATE SUPERVISOR (REGARDLESS OF COMMAND)
1. Prepare DEPARTMENTAL RECOGNITION REQUEST (PD439-162).
a. All requests for departmental recognition, with the exception of those requests
involving members assigned to the Housing Bureau, Detective Bureau (not including
precinct detective squads), Organized Crime Control Bureau, Transit Bureau, Special
Operations Division, and Traffic Control Division, will be processed through patrol
precincts.
b. Commands which report to the Housing Bureau, Detective Bureau (not including
precinct detective squads), Organized Crime Control Bureau, Transit Bureau Special
Operations Division, and Traffic Control Division will process all requests for
departmental recognition involving assigned members in a similar manner as requests
processed through patrol precincts. (See "Additional Data" regarding the chain of
command to be utilized by bureaus/divisions exempt from processing requests through
patrol precincts.
c. Requests involving members assigned to precinct detective squads will be
processed through patrol precincts.
d. If two (2) or more precincts within the same borough are involved in the same
incident, the patrol borough commander will designate which Precinct Recognition
Committee will conduct the investigation and prepare the appropriate documentation.
If two (2) or more precincts are involved, and the precincts are in different
boroughs, the Honor Committee will make the designation, except for cases involving
integrity. In those instances, the Integrity Review Board will make the designation.
e. Acts worthy of departmental recognition which involve members from multiple
bureau/division commands will be processed through patrol precincts.
2. Prepare separate DEPARTMENTAL RECOGNITION REQUEST for each member of the service
involved.
NOTE: Departmental Recognition Committees, composed of five (5) uniformed members of
the service: two (2) ranking officers (one of whom will be designated chairperson) and
three (3) non-supervisory officers (which may include a member of the precinct
detective squad), will be established by each precinct and patrol borough command.
Similarly, commands which report to the Housing Bureau, Detective Bureau (not
including precinct detective squads), Organized Crime Control Bureau, Transit Bureau,
Special Operations Division, and Traffic Control Division will also establish
Departmental Recognition Committees utilizing the same group composition. Bureau

Recognition Committees will be established in each bureau command for these more
complex or unusual cases.
MEMBER'S IMMEDIATE SUPERVISOR
3. Deliver completed forms to Operations Coordinator, precinct of occurrence or
command counterpart.
PRECINCT OPERATIONS COORDINATOR/COUNTERPART
4. Assign precinct/command serial number to all REQUESTS.
a. If more than one member of the service is involved in the same incident, the same
precinct/command serial number will be used.
5. Assign REQUEST to ranking officer for investigation.
RANKING OFFICER
6. Conduct investigation including:
a. Checking Department records.
b. Interviewing members involved, including patrol supervisor or other supervisory
personnel, when appropriate.
c. Interviewing witnesses (in person or by telephone).
d. Obtaining signed statements from witnesses, when possible.
e. Reducing oral statements to writing and signing, when applicable.
f. Attaching statements to REQUEST.
g. Attaching all Department forms/records prepared in connection with the incident
to REQUEST.
7. Enter results of investigation under "REMARKS" caption of DEPARTMENTAL RECOGNITION
REQUEST.
a. Use statements of fact.
(1) Do not use descriptive embellishment of the facts.
8. Deliver completed forms to Precinct/Command Recognition Committee.
PRECINCT/COMMAND RECOGNITION COMMITTEE
9. Conduct a review of the investigation and make initial recommendation to commanding
officer.
a. Precinct/Command Recognition Committee may refer the REQUEST, through the
commanding officer, to a Bureau Recognition Committee, if the REQUEST involves aspects
which require particular expertise in evaluating the merits of the REQUEST. It is
expected that most REQUESTS will be processed by the Precinct/Command Recognition
Committee. Only highly unusual or complex cases should be referred to a Bureau
Recognition Committee.
10. Enter a concise statement of findings under "FIRST ENDORSEMENT" on reverse side of
REQUEST.

a. If supervisory officer is included, indicate how actions of supervisor exceeded
normal supervisory or administrative duties.
b. Standard abbreviations may be used.
c. Use statement of fact ONLY.
NOTE: All information entered on the DEPARTMENTAL RECOGNITION REQUEST is considered
"Rosario" material and should be a factual statement of the member of the service's
role in a particular matter. There should be no descriptive embellishment of the
facts. In addition, all written statements taken from witnesses should be considered
"Rosario" material. Since the defense attorney in a criminal case has the right to
examine a witness's prior statement, if a witness testifies, the appropriate District
Attorney's office should be advised of the existence of requests for departmental
recognition as well as other witnesses' statements in a pending case.
11. Forward REQUEST to commanding officer, precinct of occurrence or command
counterpart.
PRECINCT/COMMANDING OFFICER/COUNTERPART
12. Review all REQUESTS.
a. If concurring with recommendations of Precinct/Command Recognition Committee,
follow steps below, as appropriate.
b. Forward REQUESTS which require particular expertise in evaluating the merits of
the REQUEST to the appropriate Bureau Recognition Committee.
c. If disapproving REQUEST, indicate the same under SECOND ENDORSEMENT.
NOTE: When a REQUEST is forwarded to a bureau chief/counterpart for evaluation based
on expertise, the bureau chief/counterpart will make the final determination on
Excellent Police Duty, Meritorious Police Duty and Commendations, except in cases
where integrity forms the basis of the request. Integrity requests, forwarded to a
bureau chief/counterpart for expert evaluation, will be processed in accordance with
steps 20 and 21 below. In cases where Exceptional Merit or Honorable Mention will be
recommended, bureau chiefs will comply with steps 23, 24, and 25, below.
IF REQUEST IS FOR EXCELLENT POLICE DUTY OR MERITORIOUS POLICE DUTY
PRECINCT COMMANDING OFFICER/COUNTERPART
13. Make a determination on REQUEST for Excellent Police Duty or Meritorious Police
Duty.
14. Indicate approval or disapproval of REQUEST and complete "SECOND ENDORSEMENT" on
reverse side of form.
15. Forward original (white) copy of REQUEST to Employee Management Division
(attention: Honor Committee) and distribute the remaining copies as indicated on form.
NOTE: Precinct commanding officers/command counterparts may recommend either a
Meritorious Police Duty or a Commendation for acts of integrity. Regardless of the
level of award recommended, ALL requests for Departmental recognition, which are based
on acts of integrity, must be forwarded to the appropriate Borough Recognition
Committee, or similar Recognition Committee established in bureaus/divisions whose
commands are exempt from processing requests through patrol precincts. These requests
must be endorsed by the concerned borough commander/counterpart, and submitted to the
Integrity Review Board for final determination.

IF RECOMMENDATION IS FOR ANY COMMENDATION, EXCEPTIONAL MERIT OR HONORABLE MENTION
PRECINCT COMMANDING OFFICER/COUNTERPART
16. Review and forward REQUESTS, with recommendations, to Borough Recognition
Committee or similar Recognition Committee in bureaus/divisions whose commands are
exempt from processing requests through patrol precincts.
BOROUGH RECOGNITION COMMITTEE/COUNTERPART COMMITTEE
17. Conduct review.
a. Highest-ranking member present will act as Chairperson of the Borough Recognition
Committee/counterpart committee.
18. Review REQUEST and indicate recommendation under FOURTH ENDORSEMENT.
19. Forward REQUEST to borough commander, bureau chief or division counterpart, as
appropriate.
IF REQUEST IS FOR COMMENDATION/CIVILIAN COMMENDATION
BOROUGH COMMANDER/COUNTERPART
20. Make determination on REQUEST for Commendation.
21. Indicate approval/disapproval and complete FIFTH ENDORSEMENT on reverse side of
form.
a. When appropriate, approve REQUESTS for Commendation, except those which involve
acts of integrity. In these cases, the borough commander, bureau chief or division
counterpart will forward endorsed REQUESTS, with a synopsis of proceedings, to the
Integrity Review Board.
22. Forward original (white) copy of all REQUESTS, not involving integrity, to the
Employee Management Division (attention: Honor Committee) and distribute the remaining
copies as indicated on form.
IF REQUEST IS FOR EXCEPTIONAL MERIT OR HONORABLE MENTION
BOROUGH COMMANDER/COUNTERPART
23. Review REQUEST.
24. Indicate recommendations under FIFTH ENDORSEMENT.
25. Forward REQUEST and synopsis of proceedings on Typed Letterhead to the Honor
Committee.
NOTE: All approved DEPARTMENTAL RECOGNITION REQUEST being forward to the Honor
Committee or Integrity Review Board will be accompanied by a Typed Letterhead, in
duplicate. The duplicate copy will be returned to the forwarding command and filed as
a receipt.
If a discharge of a firearm by the member of the service is the basis for the REQUEST,
the Borough/Bureau/Counterpart Recognition Committee will ensure that all appropriate
forms including the FIREARMS/DISCHARGE ASSAULT REPORT (PD424-151), UNUSUAL OCCURRENCE
REPORTS (PD370-152), Crime Scene Unit sketches, etc., and the final determination of
the Firearms Discharge Review Board are attached to the REQUEST and forwarded to the
Honor Committee for consideration.

If a valid evaluation cannot be determined based on the REQUEST and attached
forms/reports, the Borough/Bureau/Counterpart Recognition Committee will conduct a
hearing, and prepare a written report of the incident.
IF RECOMMENDATION IS FOR PURPLE SHIELD MEDAL OR POLICE MEMORIAL AWARD
PRECINCT COMMANDING OFFICER/COUNTERPART
26. Prepare REQUEST.
a. Include any required attachments.
27. Forward all papers to next higher command for endorsement.
NEXT HIGHER COMMAND
28. Forward endorsed REQUESTS to the Honor Committee (DIRECT) for evaluation.
IF MEMBER WISHES TO APPEAL
REQUESTING MEMBER
29. Prepare two (2) copies of appeal on Typed Letterhead, addressed to
Borough/Bureau/Counterpart Recognition Committee for Excellent Police Duty/Meritorious
Police Duty OR to the Police Commissioner for Meritorious Police Duty (Integrity),
Commendation, Exceptional Merit or Honorable Mention, within ten (10) days of
publication of award including:
a. Facts of request
b. Reasons for appeal
c. Personnel Order number and date (if applicable).
NOTE: An appeal MAY NOT be lodged until AFTER the award is published in Personnel
Orders. Decisions of the Police Commissioner concerning appeals of awards reduced or
disapproved are final.
When practical, final determination of an award will be made within sixty (60) days
of submission of a DEPARTMENTAL RECOGNITION REQUEST
ADDITIONAL DATA
The chain of command that will be utilized for processing requests for Departmental
recognition in bureaus/divisions not processing requests through patrol precincts is
as follows:
Housing Bureau
PSA commands will establish Recognition Committees.
PSA commanding officers will make final determination for Excellent Police Duty and
Meritorious Police Duty awards.
Housing borough commands will establish Recognition Committees.
Housing borough commanders will make final determination on Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as
appropriate.

Detective Bureau
Detective borough commands will establish Recognition Committees.
(Precinct detective squads will process requests through patrol precincts).
Detective borough commanding officers will make final determination for Excellent
Police Duty and Meritorious Police Duty awards.
Office of the Chief of Detectives will establish a Recognition Committee.
Chief of Detectives will make final determination on Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as
appropriate
Organized Crime Control Bureau
Narcotics borough commands (other than Narcotics Division) will establish Recognition
Committees
Narcotics borough commanding officers will make final determination for Excellent
Police Duty and Meritorious Police Duty awards.
Office of the Chief of Organized Crime Control will establish a Recognition Committee.
Chief of Organized Crime Control will make final determination on Commendation
requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as
appropriate.
Transit Bureau
District commands will establish Recognition Committees.
District commanding officers will make final determination for Excellent Police Duty
and Meritorious Police Duty awards.
Transit borough commands will establish Recognition Committees.
Transit borough commanders will make final determination on Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board as
appropriate
Special Operations Division
Special Operations Division commands will establish Recognition Committees.
Special Operations Division commanding officers will make final determination for
Excellent Police Duty and Meritorious Police Duty awards.
Commanding Officer, Special Operations Division will establish a Recognition
Committee.
Commanding Officer, Special Operations Division will make final determination on
Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as
appropriate

Traffic Control Division
Traffic Control Division commands will establish Recognition Committees.
Traffic Control Division commanding officers will make final determination for
Excellent Police Duty and Meritorious Police Duty awards.
Commanding Officer, Traffic Control Division will establish a Recognition Committee.
Commanding Officer, Traffic Control Division will make final determination on
Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as
appropriate
The function and composition of the Honor Committee is as follows:
Review requests for awards above the grade of Commendation and make recommendations to
the Police Commissioner. The Honor Committee is composed of:
First Deputy Commissioner (Chairperson)
Deputy Commissioner - Community Affairs
Chief of Department
Chief of Patrol
Chief of Detectives
Chief of Organized Crime Control
Chief of Personnel
Chief of Housing
Chief of Transit
The function and composition of the Integrity Review Board are as follows:
Review requests for Integrity Awards in the grade of Meritorious Police Duty and
Commendation and make recommendations to the Police Commissioner.
Review and evaluate activities indicating commitment to integrity. The
Integrity Review Board is composed of:
Chief of Department (Chairperson)
Chief of Patrol
Chief of Detectives
Chief of Personnel
Chief of Internal Affairs
Chief of Organized Crime Control
Chief of Housing

Chief of Transit
Uniformed member of the service in the rank of police officer, as selected by the
Employee Relations Section, on an ad-hoc basis.
Individual members of the service may be awarded Departmental recognition in the
following grades:
DEPARTMENT MEDAL OF HONOR
Awarded annually to a member who intelligently and in line of police duty
distinguished himself/herself by the performance of an act of gallantry and valor at
imminent personal hazard to life with knowledge of the risk, above and beyond the call
of duty
POLICE COMBAT CROSS MEDAL
Awarded for the successful performance of an act of extraordinary heroism while
engaged in personal combat with an armed adversary at imminent personal hazard to life
in the intelligent performance of duty.
MEDAL FOR VALOR
Awarded for an act of outstanding personal bravery intelligently performed in line of
duty at imminent personal hazard to life under circumstances evincing a disregard of
personal consequences.
PURPLE SHIELD MEDAL
Awarded to members of the service who have suffered extremely serious physical injury
or death, permanent disfigurement, protracted or permanent impairment of health, or
protracted or permanent impairment of any bodily organ function.
POLICE MEMORIAL A WARD
Awarded to next of kin of a uniformed member of the service accidentally killed, on or
off duty, while performing official duty at scene of incidents such as aircraft
disasters, drownings, heart attacks resulting from pursuits, auto accidents, fires,
electrocutions, etc.
HONORABLE MENTION
Awarded for an act of extraordinary bravery intelligently performed in the line of
duty at imminent and personal danger to life.
The Honor Committee will review all Honorable Mention awards granted during the
previous year and may select uniformed members of the service as recipients of the
aforementioned medals.
EXCEPTIONAL MERIT
Awarded for an act of bravery intelligently performed involving personal risk to life.
COMMENDATION
Awarded for an act involving:
a. Grave personal danger in the intelligent performance of duty, OR
b. A highly creditable unusual police accomplishment.

COMMENDATION - INTEGRITY
Awarded for an act which demonstrates an extraordinary commitment to integrity.
COMMENDATION

- COMMUNITY SERVICE

Awarded to uniformed members of the service for
a. Initiative contributing to the substantial improvement in Community
Policing/Community Quality of Life, OR
b. Performance which substantially improves the quality of life in neighborhoods or
communities through creative problem-solving ideas, techniques or skills, OR
c. Performance and consistent progress in implementing meaningful, significant
improvements in rendering or securing community service or fostering police community
relations through Community Policing/Problem Solving Programs.
CIVILIAN COMMENDATION
Awarded to civilian members of the service for:
a. Exceptional work in connection with their assignment
b. Excellence in service to the community
c. Fostering community relations
d. Displaying initiative towards community problem solving programs.
MERITORIOUS POLICE DUTY
Awarded for:
a. An act of intelligent and valuable police service demonstrating special
faithfulness or perseverance, OR
b. Highly creditable acts of police service over a period of time.
MERITORIOUS POLICE DUTY- INTEGRITY
Awarded for an act which demonstrates highly creditable integrity.
[Rev 00-3] EXCELLENT POLICE DUTY
Awarded for:
a. An intelligent act materially contributing to a valuable accomplishment, OR
b. Submission of a device or method adopted to increase efficiency in an
administrative or tactical procedure, OR
c. Three (3) arrests in a six (6) month period for operating a vehicle while under
the influence of alcohol or drugs. These arrests must be based solely on the member's
observation and unrelated to traffic checkpoints, vehicle accidents, or any
enforcement activity specifically aimed at DWI enforcement, OR
[Rev 00-3] d. Three (3) or more arrests within a six (6) month period for aggravated
unlicensed operation of a motor vehicle, OR facilitating aggravated unlicensed

operation OR aggravated failure to answer appearance tickets or pay fines imposed, and
the arrests are based on the member's personal initiative and observations, OR
e. Whenever a uniformed member of the service, not assigned to the Auto Crime
Division or a borough Auto Larceny Unit, effects three (3) or, more arrests within
twelve (12) month period for larceny of a motor vehicle, OR unauthorized use of motor
vehicle, OR criminal possession of stolen property (stolen vehicle), and the arrests
are based on the member 's personal initiative and observations.
NOTE: The awarding of Departmental recognition for three (3) or more arrests as
described in sections c, d, and e above, is not automatic. Commanding officers, when
reviewing the requests, will consider the personal initiative, observations and
actions of the recommended member that materially contributed to the arrests and/or
the detection of the crimes charged.
[I.O. 27 s 04] Additionally, the successful resuscitation of an aided using an
Automated External Defibrillator (AED) will be considered for Departmental recognition
when the aided is hospitalized with a reasonable chance of survival. Commanding
officers/counterparts reviewing applications for Departmental recognition for
successful use of Automated External Defibrillators will, in all circumstances, submit
such request to the Supervising Chief Surgeon or the Deputy Chief Surgeon for
endorsement and recommendation of appropriate Departmental recognition, prior to final
approval.
The following awards are issued to Department units,
UNIT CITATION
Unit Citations recognize outstanding performance by an entire unit in developing and
implementing Community Policing goals and objectives or other highly creditable
accomplishments over a substantial period of time (calendar year).
POLICE COMMISSIONER'S PERSONAL LETTER OF CONGRATULATIONS
Awarded to units that do not otherwise qualify for a Unit Citation.
DISPLAY OF MEDALS
A uniformed member of the service may wear the prescribed breast bar at all times
while in uniform. However, breast bars or other authorized ribbons are not to be worn
when wearing corresponding medals. A member who has been awarded the Department Medal
of Honor, Police Combat Cross or Medal for Valor is required to wear the breast bar
denoting the particular award in lieu of the Honorable Mention breast bar previously
awarded for the same act.
RELATED PROCEDURES
Boards And Committees (0. G. 101-23)
Emblems, Insignia And Breast Bars (P.G. 204-16)
Integrity Review Board Recommendation Procedure (P.G. 205-16)
Presentation Of Department Recognition Awards (A.G. 305-03)
Unit Citation (A.G. 305-04)
Achievement Citation (A.G. 320-19)
FORMS AND REPORTS
DEPARTMENT RECOGNITION REQUEST (PD439-162)
FIREARMS/DISCHARGE ASSAULT REPORT (PD424-151)
UNUSUAL OCCURRENCE REPORT (PD370-152)
Typed Letterhead

P.G. 205-40 Off Duty Employment
Date Effective: 05-19-00
PURPOSE
To regulate off duty employment of uniformed members of the service, except that off
duty employment performed with the Paid Detail Unit.
DEFINITIONS
SECURITY FIELD - Includes guard service, payroll driver/cashiers, personal escorts
(bodyguards), and employment in check cashing establishments, etc.
WATCHGUARD LICENSE - Issued by the New York State Secretary of State, upon a written
request obtained from the Office of the Chief of Personnel, licensing a uniformed
member of the service to engage in the off duty employment of providing guards in a
security related field.
NOTE: After OFF DUTY EMPLOYMENT APPLICATION (PD407-164) has been prepared and
approved, uniformed member of the service wishing to apply for a Watchguard License
will be directed to report to Employee Management Division and comply with
instructions received.
CLASS I FEDERAL FIREARMS LICENSE - Issued by the Department of Treasury, Bureau of
Alcohol, Tobacco and Firearms, to persons engaged in the business of selling firearms
at wholesale or retail.
DEALER IN FIREARMS LICENSE - Issued by local licensing officer to any person, firm,
partnership, corporation or company who engages in the business of purchasing,
selling, keeping for sale, lending, leasing, or in any manner disposing of, any pistol
or revolver.
PROCEDURE
[Rev 2-00] When a uniformed member of the service wishes to engage in off duty
employment, or when any member of the service wishes to engage in the practice of law
off duty:
APPLICANT
1. Prepare OFF DUTY EMPLOYMENT APPLICATION (PD407-164).
a. Enter total number of hours to be worked each week.
(1) Do not use terms such as "varies" or "changes".
b. Enter name and address of corporation in space captioned "Outside Employer" if
applicant is an officer of a corporation.
(1) Do not use term "self employed" if applicant is part or sole owner of
corporation.
c. Enter administrative, managerial or planning functions to be performed and the
function of the corporation in space captioned "Describe specific duties and
responsibilities."
d. Enter name of president of corporation if employed by a corporation.
2. Deliver all copies of completed APPLICATION to commanding officer.

a. If off duty employment involves dealing in firearms outside the City of New York,
also deliver a copy of completed application for a Class I Federal Firearms License.
After subsequent issuance by the Bureau of Alcohol, Tobacco and Firearms, provide a
copy of the license to the commanding officer.
b. If off duty employment involves dealing in firearms outside the City of New York,
also deliver a copy of completed APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN
FIREARMS (INDIVIDUAL) (PD625-043) or APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER
IN FIREARMS (PARTNERSHIP) (PD625-042). After subsequent issuance by the local
licensing officer, provide a copy of the licenseto the commanding officer.
COMMANDING OFFICER
3. Interview applicant and determine if conditions of off duty employment are within
Department guidelines and guidelines and rulings published by the Board of Ethics.
4. Forward quintuplicate (file) copy of OFF DUTY EMPLOYMENT APPLICATION to borough
commander/counterpart for review, if APPLICATION is for employment in security related
field.
BOROUGH COMMANDER/COUNTERPART
5. Assign patrol borough administrator to conduct thorough investigation of security
related application.
6. Return OFF DUTY EMPLOYMENT APPLICATION to member's commanding officer indicating
approval/disapproval.
COMMANDING OFFICER
7. Ascertain that applicant understands "Guidelines/Prohibitions" as outlined in
"Additional Data" statement.
8. Confer with applicant's immediate supervisor.
NOTE: If applicant is on, or being considered for MODIFIED ASSIGNMENT, telephone
Office of First Deputy Commissioner to determine whether reason exists for disapproval
of APPLICATION and enter results of inquiry on APPLICATION.
9. Enter recommendations, sign and forward OFF DUTY EMPLOYMENT APPLICATION as per
instructions on form.
10. Advise member whose APPLICATION has been DISAPPROVED that such decision may be
appealed.
NOTE: Forward all disapproved or renewal APPLICATIONS and notice of termination or
change in employment to the Employee Management Division.
11. Monitor on-duty performance of member engaged in off duty employment.
12. Recommend revocation of permission if outside employment interferes with member's
responsibility to the Department.
13. Advise applicant of possible revocation of permission to engage in off duty
employment should member become subject of disciplinary action or classified as
"chronic sick."
14. Reexamine approved OFF DUTY EMPLOYMENT APPLICATION of newly
transferred/temporarily assigned member to ensure that current assignment does not
result in a conflict of interest or corruption hazard.

APPLICANT
15. Submit new OFF DUTY EMPLOYMENT APPLICATION to report any change in status of
employment, i.e., change of employer, duties, location of employment, etc.
16. Submit renewal application for continuing off duty employment beyond each twelve
(12) month period at least ten (10) days prior to expiration of current approved
request.
17. Prepare Typed Letterhead requesting review of APPLICATION that has been
disapproved and submit to Commanding Officer, Employee Management Division.
EMPLOYEE MANAGEMENT DIVISION
18. Assign Off Duty Work Number and insert in appropriate space on form.
19. Request record check from Intelligence Division regarding:
a. Employer
b. Individual or premises to be protected, if appropriate.
NOTE: The existence of a record at the above unit will be cause to disapprove
APPLICATION.
20. Complete captions under applicable section on APPLICATION; enter recommendations
and sign.
21. Distribute copies of APPLICATION as follows:
a. ORIGINAL - place in member's Personal Folder
b. DUPLICATE - return to command of origin
c. TRIPLICATE - place in Off Duty Employment file maintained by Employee Management
Division
(1) Security related APPLICATIONS and Watchguard Licenses will be filed under
specific categories, i.e., payroll drivers/cashiers, bodyguards, check cashing, etc.
d. QUADRUPLICATE - forward to Medical Division.
COMMANDING OFFICER
22. Note approval/disapproval on command file copy of APPLICATION.
23. Return ORIGINAL to member concerned.
24. Advise and instruct member whose APPLICATION has been APPROVED, regarding:
a. Guidelines/prohibitions listed in "Additional Data" statement
b. Carrying of weapons in other states. (New York City police officer status does
not license member to carry weapon in another state; authorization must be obtained
from state concerned).
25. Instruct member applying for Watchguard License of "Guidelines for Watchguard
License" (see Additional Data statement).
a. Direct member to report to Employee Management Division to prepare affidavit and
comply with instructions received.

26. Direct Integrity Control Officer to verify that members concerned comply with
prohibition against requesting overtime compensation for off duty employment related
arrests.
27. Indicate on OFF DUTY EMPLOYMENT APPLICATION, after approval and prior to
forwarding to Employee Management Division, that a copy of the Class I Federal
Firearms License is attached, if applicable.
28. Forward copy of Class I Federal Firearms License, and APPLICATION FOR LICENSE AS A
GUNSMITH or DEALER IN FIREARMS (INDIVIDUAL) or APPLICATION FOR LICENSE AS A GUNSMITH
or DEALER IN FIREARMS (PARTNERSHIP), and New York State License and APPLICATION FOR
LICENSE AS A GUNSMITH or DEALER IN FIREARMS (INDIVIDUAL) or APPLICATION FOR LICENSE AS
A GUNSMITH OR DEALER IN FIREARMS (PARTNERSHIP) to Commanding Officer, Firearms and
Tactics Section, after recording license numbers on member's FORCE RECORD (PD406-143).
C.O. FIREARMS AND TACTICS SECTION
29. Maintain a file of members who have obtained Class I Federal Firearms Licenses or
New York State Dealer in Firearms licenses for dissemination to inquiring ranking
members of the service in cases of suspensions, modified assignments, removal of
firearms, etc.
INTEGRITY CONTROL OFFICER
30. Audit OVERTIME REPORTS (PD138-064) submitted by uniformed members of the service
to ensure that requests do not pertain to off duty security employment related arrests
and advise commanding officer of findings.
ADDITIONAL DATA
GUIDELINES:
The following guidelines apply to ALL off duty employment:
a. Off duty employment MUST BE:
(1) Performed outside regular hours of police duties.
(2) Approved prior to starting or changing employment, AND for EACH EXTRA job or
change of job for the same employer.
(3) Approved in writing from the Chief of Patrol, (Commanding Officer,
Movie/Television Unit), IF employment involves working as a technical advisor for
motion picture or television productions.
b. A uniformed member of the service may engage in off duty employment WITHOUT prior
approval:
(1) During the period of suspension without pay, OR
(2) While on continuous vacation and/or terminal leave immediately after filing an
application for retirement. During a period of suspension without pay or
vacation/terminal leave pending retirement, the member concerned remains officially a
member of the service and, as such, may NOT engage in any type of employment or
activity which, by existing law, is prohibited to police officers, or which may
constitute a conflict of interest or create the appearance thereof (see GENERAL
PROHIBITIONS).

c. Excessive sick leave or other evidence indicating off duty employment impairs
ability to perform assigned police duties is cause for revocation of approval to
engage in off duty employment.
d. A request for permission to work while off duty may be DISAPPROVED even though it
does NOT SPECIFICALLY fall within the "PROHIBITIONS" section or violate the
"GUIDELINES" sections contained herein.
e. A member of the service (uniformed or civilian) seeking part time employment in
another city agency, or in ANY other governmental jurisdiction or agency MUST prepare
"Certification of Compatibility or Dual Employment" (DP1021), in QUADRUPLICATE; ALL
FOUR (4) COPIES of the form, which are available at the Employee Management Division,
will be forward to the Employee Management Division for processing.
f. Uniformed members of the service engaging in or seeking off duty employment are
reminded that law prohibits certain types of employment. Some members while engaging
in bona-fide occupations, may unknowingly, in the normal pursuit of their particular
off duty occupation, be violating one of these statutes.
[Rev 2-00] g. Section 2604(a)(1) of the New York City Charter prohibits public
servants from taking a position in a firm which the public servant knows, or should
know, is engaged in business dealings with the City. "Position" is broadly defined
and includes an officer, director, manager, employee, trustee, attorney, agent, broker
or consultant to the firm. The definition of "firm" includes an individual seeking
business on his/her own behalf, and as a sole proprietor. "Business dealings" are
defined as any transaction involving the sale, purchase, rental, or disposition of any
goods, services, or property; any license, permit, grant or benefit; and any
performance of or litigation with respect to any of the above. It is quite possible
that a member not completely familiar with these provisions could find himself/herself
in violation of the law. For example, if a member has been approved as a vending
machine salesperson or dealer, he/she would be violating this statute if he/she were
to take a position with a firm or enter into a contractual agreement with any City
agency or representative thereof, to place a vending machine in any building or upon
property owned or leased by the City of New York or any of its agencies.
h. The Charter prohibits members from engaging in any business, transaction or
private employment which is in conflict with the proper discharge of their official
duties; using, or attempting to use their position to obtain any financial gain, or
other benefit, including employment for themselves or any person "associated" with
them ("associated" is defined to include a spouse, domestic partner, child, parent or
sibling and a person with whom a member has a business or financial relationship); and
disclosing any confidential information which is obtained as a result of a member's
official duties or using such confidential information for any financial gain or other
benefit.
i. A uniformed member of the service is prohibited from holding any position or
engaging in business dealings which involve the manufacture, sale or recommendation of
any alcoholic beverage. However, employment is permitted in a premises licensed to
sell beer at retail for off-premises consumption (supermarkets and grocery stores).
Also see P.G. 203-10, "Public Contact - Prohibited Conduct."
j. A member may not accept any valuable gift from any person or firm which the
member knows or should know, has or intends to have business dealings with the city.
A "valuable gift" means any gift which has a value of $50.00 or more, whether in the
form of money, service, loan, travel, entertainment, hospitality, thing of promise, of
any form.
k. Members are also prohibited from working, owning, selling goods or services or
obtaining licenses relating to horse racing activities, race horses, tracks or firms
either owning or dealing in the racing of horses.

l. Uniformed members of the service may write fiction or non-fiction books and
articles on their own time and receive compensation provided that the restrictions
contained in P.G. 212-76, "Information Concerning Official Business of Department" are
adhered to. OFF DUTY EMPLOYMENT APPLICATION should be submitted in this regard to the
extent that members of the service are being paid for their writing.
It may also be permissible for members of the service to be employed as technical or
background consultants by television and film production companies.
The consulting position may relate either to a particular incident (e.g., a homicide,
robbery, rescue effort, etc.) or to a specialized field of expertise (e.g., arson,
explosives, aviation, etc.). Again, the restrictions contained in P.G. 212-77
"Release Of Information To News Media" and 212-76 "Information Concerning Official
Business of Department" MUST be adhered to, OFF DUTY EMPLOYMENT APPLICATION must also
be submitted for these positions. In addition, prior to entering into any contractual
relationship of this nature, members of the service are advised to seek private legal
counsel.
The sale of exclusive proprietary rights, based on the involvement of an individual in
a particular incident, is strictly prohibited. For example, a member of the service
assigned to the Aviation Unit can be retained as a consultant or advisor on general
technical matters or for background on a particular incident; he or she cannot sell
exclusive "rights" to a production company for the story of the officer's role in that
incident.
[Rev 2-00] m. Many of the off duty employment prohibitions and guidelines involve
conflict of interest related issues as addressed in Chapter 68 of the New York City
Charter. Each member of the service should be familiar with those provisions. In
certain limited circumstances, a member of the service may hold an otherwise
prohibited position with written approval of the Police Commissioner, and a
determination by the Conflicts of Interest Board that the position would not conflict
with the purposes and interest of the City. Conflict of interest questions or
questions regarding waivers may be directed to the Deputy Commissioner, Legal Matters.
GENERAL PROHIBITIONS:
Off duty employment is PROHIBITED when ANY of the following conditions exist:
a. Member is a probationary police officer with less than one (1) year aggregate
service who has not completed Entry Level Training in the Police Academy.
b. Existing law prohibits a police officer from employment in such job or premises.
c. Off duty employment is also prohibited, as follows:
(1) Interferes or conflicts with regular or emergency police duties.
(2) Requires the Police Department uniform or shield to be worn or used in any
manner in any off duty employment, except if approved by the Paid Detail Unit.
(3) Affects member's ability to perform police duties.
(4)Exceeds twenty (20) hours each week, EXCEPT when performed during vacation
period or when on terminal leave.
(5)Is to be performed three (3) hours immediately prior to regular tour of duty.
(6)Requires member to be an officer, organizer, or hold a position in an employee
organization, i.e., labor union, or member will become involved in a strike or labor
dispute.

(7)Requires UNIFORMED member of the service to work, UNLESS AUTHORIZED, for an
organization licensed or inspected by the Police Department.
(8)Is knowingly performed for a person who has a criminal arrest record.
(9)Is required to be performed when member is on sick report, sick leave or
disability.
(10)Involves the guarding of licensed premises.
(11)Involves employment in any premises licensed by the State Liquor Authority,
pursuant to the Alcoholic Beverage Control Law, except that employment is permitted in
a premises licensed to sell alcoholic beverages as long as they are not handled by the
applicant.
(12) Involves employment by a UNIFORMED member of the service in precinct to which
assigned. (However, a UNIFORMED member assigned to a command whose jurisdiction
encompasses more than one (1) precinct may be permitted to engage in off duty
employment within the area to which assigned, UNLESS circumstances of such employment
would constitute a conflict of interest or a corruption hazard, i.e., member's ability
to provide off duty services while on-duty).
(13) Involves employment as a process server, anywhere.
(14) Involves operating or having a financial interest in an arcade, video or
pinball game.
(15) Involves participation in any pari-mutuel racing as a rider, owner, driver or
trainer of a horse.
(16) Involves the consultation/installation/repair of burglar alarms and security
systems.
(17) Involves employment as a street peddler within New York City.
(18) Involves employment as a locksmith within New York City.
(19) Involves being employed in any capacity as a second hand dealer (except used
cars) or second hand dealer purchasing and selling precious metals (gold, silver,
etc.).
(20) Requires uniformed member of the service to perform investigative duties or
secure a New York State investigator's license.
(21) Involves the guarding of diplomatic personnel and/or the premises of
diplomatic personnel.
[Rev 2-00] PROHIBITIONS FOR ATTORNEYS ENGAGED IN OFF DUTY EMPLOYMENT
In addition to complying with any other relevant Department policy, procedure, or
prohibition, members engaging in off duty employment as attorneys will also adhere to
the following:
a. Members shall not represent private interests for compensation before any City
agency or appear anywhere, directly or indirectly, on behalf of private interests in
matters involving the City.
b. Members shall not appear as attorney or counsel against the interests of the City
in any litigation in which the City or other government agency is a party, or in any
action or proceeding in which the City or other government agency is a complainant.

c. Members shall not serve as an attorney, or represent any party in any manner in
negligence cases or criminal cases.
d. In addition to the general prohibition against superiors and subordinates
entering into any business or financial relationship (see P.G. 203-13, "Financial
Restrictions - Prohibited Acts"), members shall not appear as attorneys or counsel
for, or represent in any manner, a higher ranking or lower ranking member of the
service in/assigned to their same command. The Conflicts of Interest Board has
determined that a "business or financial relationship" exists when an attorney
performs legal services whether or not the attorney receives compensation.
GUIDELINES FOR SECURITY RELATED OFF DUTY EMPLOYMENT:
a. In addition to complying with the Guidelines and General Prohibitions, uniformed
members accepting off duty employment in the private security field are advised that:
(1) Uniformed members of the service who accept off duty employment in the private
security field must be aware that they will not, in most instances, be entitled to or
receive legal representation and/or indemnification from the city. Those benefits of
city employment are afforded to municipal employees only when they act within the
scope of their employment and in discharge of official duties.
(2) An off duty uniformed member of the service employed in the private security
field does not, by virtue of that employment, relinquish the power and authority
conferred by the laws of the State of New York as a police officer. However, when an
officer effects an arrest in furtherance of the private employer's interest he is
acting primarily on behalf of that employer, not in discharge of his duties as a
police officer.
Uniformed members of the service in their private capacity may not investigate
crimes for private employers and ordinarily should be the complainant and not the
arresting officer for off duty situations which arise (for example: trespass and
burglary situations) unless the exigencies of the circumstance require that they act
in an arresting capacity.
(3) Because the city will not ordinarily indemnify uniformed members of the
service against claims brought by individuals for action taken in connection with off
duty employment, it is recommended that uniformed members of the service ascertain
whether their private employer maintains liability insurance covering the off duty
employment and affords legal representation and indemnification for acts or omissions
occurring during off duty employment and in furtherance of employer's interests.
(4) All rules and regulations established by the Police Commissioner must be
complied with fully.
(5)All court time, both arraignment and follow-up appearances directly related to
any duties and responsibilities in the off duty employment may not be performed on
Police Department time nor may overtime compensation be received for such time from
the City of New York. Accordingly, OVERTIME REPORTS should not be submitted in
connection therewith. Further, it is the uniformed member's responsibility to see
that the off duty employer/client has Workmen's Compensation on coverage for guards to
cover any injury or disability received in his employment. It is also understood that
the City has a claim on any monies paid by Workmen's Compensation that would duplicate
paid sick leave by the City.
(6) OFF DUTY EMPLOYMENT APPLICATION must be submitted to the Employee Management
Division for each specific client, location and company of employment. For each new
assignment, even if for the same employer, a new request for approval must be
submitted, with the employer's name, and new location of person or premises to be
protected.

(7) Members may NOT work in off duty employment as security guards at a location
where a strike or labor dispute is ongoing.
(8) If a uniformed member of the service's firearm is discharged or member is
injured as the result of an assault, while employed off duty in a security related
capacity in New York City only, the precinct of occurrence must be notified
immediately by the uniformed member involved. The FIREARM DISCHARGE/ASSAULT REPORT
(PD424-151) must be completed and verified for all such incidents occurring in New
York City (see P.G. 212-29 "Firearms Discharge And Assaults Involving Uniformed
Members Of The Service"). Incidents occurring outside the City of New York require
immediate notification to the Operations Unit.
b. To expedite processing, a member requesting permission to engage in off duty
employment in the security field is authorized to personally deliver the completed OFF
DUTY EMPLOYMENT APPLICATION to the Employee Management Division.
GUIDELINES FOR WATCHGUARD LICENSE:
In addition to complying with the Guidelines, General Prohibitions and Guidelines for
Security Related Employment, uniformed members of the service will comply with the
following re: Watchguard License:
a. If the uniformed member intends to form a corporation and employ any other person
in a Watchguard Service capacity, then the requirements of New York State laws
regarding watchguard licensing must be complied with. "Watch, guard or patrol agency"
as defined by the General Business Law (Article 7 Section 71, sub. 2) shall mean and
include the business of watch, guard or patrol agency and shall also mean and include,
separately or collectively, the furnishing, for hire or reward, of watchmen or guards
or private patrolmen or other persons to protect persons or property or to prevent the
theft or misappropriation or concealment of goods, wares or merchandise, money, bonds,
stocks, chooses in action, notes or other valuable documents, papers, and articles of
value, or to procure the return thereof or the performing of the service of such guard
or other person for any of said purposes. The foregoing shall not be deemed to
include the business of persons licensed by the industrial commissioner under the
provisions of section twenty-four-a or subdivision three-b of section fifty of the
Workmen's Compensation Law or representing employers or groups of employers insured
under the Workmen's Compensation Law in the State Insurance Fund, nor persons engaged
in the business of adjusters for insurance companies nor public adjusters licensed by
the superintendent of insurance under the Insurance Law of this State.
b. Uniformed members of the service employed in a Watchguard Service shall comply
with all rules, regulations, guidelines and prohibitions, regarding off duty
employment. In addition, members will comply with Department directives, regarding
integrity monitoring procedures.
c. Uniformed members of the service applying for a Watchguard License must comply
with the following:
1) Prepare required Affidavit at Employee Management Division after OFF DUTY
EMPLOYMENT APPLICATION has been prepared and approved.
2) Submit a list of all clients or prospective clients of Watchguard Service,
including names, addresses and specific location of business, to the Intelligence
Division and Identification Section for records check.
(a) If member has no clients at time of making APPLICATION, the Affidavit will
state that fact and may be approved, if the member applying agrees to submit the
identifying data of prospective clients prior to entering an employment agreement with
such clients.

3) Maintain an updated and unified list of all clients, locations, etc., which
must be made available for Departmental inspection.
(a) The Employee Management Division will maintain a separate folder for each
approved Watchguard License containing a list of clients, locations and copies of
approved OFF DUTY EMPLOYMENT APPLICATIONS of all uniformed members of the service
employed by such Watchguard Service.
4) That the corporation or the member concerned will not have a client who is the
subject of a criminal investigation or a premises licensed by the Alcoholic Beverage
Control Board or a diplomat, or any other client that the Police Commissioner may
disapprove on the grounds that such employment would not be in the best interests of
the Department.
5) Will not have any client located within precinct of assignment, that is, if the
off duty employment is of a premises, it may not be located in the precinct. If the
off duty employment involves the security of an individual, he may not reside within
the precinct of assignment.
6) The corporation or the member concerned will not provide services to clients
who are then engaged in active labor strikes.
7) The corporation or member concerned will not advertise or represent that its
employees are members of the New York City Police Department or that it operates under
its auspices.
8) Will not employ a uniformed member of the service of any rank assigned within
Watchguard Licensee's immediate command or employ any member of higher rank.
9) Provide Employee Management Division with names, addresses of all employees,
both uniformed members of the service and others.
10) Do not employ other members of the service until such members present approved
OFF DUTY EMPLOYMENT APPLICATIONS.
RELATED PROCEDURES
Civilian Employee Off duty Employment (A.G. 319-23)
FORMS AND REPORTS
APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN FIREARMS (INDIVIDUAL) (PD625-043)
APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN FIREARMS (PARTNERSHIP) (PD625-042)
OFF DUTY EMPLOYMENT APPLICATION (PD407-164)
FIREARM DISCHARGE/ASSAULT REPORT (PD424-151)
FORCE RECORD (406-143)
OVERTIME REPORTS (PD138-064)

P.G. 205-41 Employee Suggestion Program
Date Effective: 01-01-00
PURPOSE
To improve operations of the Department.
DEFINITION
EMPLOYEE SUGGESTIONS - Those suggestions made by members of the service within the
guidelines of, and conforming to the procedures established by the Department of
Citywide Administrative Services and the Police Department Employee Suggestions
Programs. The Employee Suggestion Program considers any proposal that improves some
aspect of police operations, public service, community relations, working conditions
or safety. A proposal, if adopted, could result in substantial savings in time,
money, manpower, equipment or the elimination of waste.
PROCEDURE
When submitting an employee suggestion:

MEMBER OF THE SERVICE
1. Prepare one (1) copy of form EMPLOYEE SUGGESTION PROGRAM (PD115-161).
2. Mail or deliver the completed copy to:
* Employee Suggestion Program, New York City Police Department, Chief of
Personnel, One Police Plaza, Room 1208, New York, NY 10038
EMPLOYEE SUGGESTION PROGRAM UNIT MEMBER
3. Assign Personnel Bureau and Employee Suggestion control numbers.
4. Acknowledge receipt of employee suggestion.
DEPARTMENT COORDINATOR
5. Review all suggestions with the Employee Suggestion Program Evaluation Committee.
NOTE: After careful consideration of the merits of an employee suggestion, the
Employee Suggestion Program Evaluation Committee will either approve, disapprove or
forward the suggestion for further review and evaluation to the appropriate unit or
agency.
EMPLOYEE SUGGESTION PROGRAM UNIT MEMBER
6. Notify member concerned of the approval or disapproval of the suggestion.
a. If disapproved, indicate reason(s) for rejection on NON-ADOPTION (PD115-121).
DEPARTMENT COORDINATOR
7. Determine degree/amount of award to be presented to member concerned.
8. Conduct liaison with the Department of Citywide Administrative Services, Citywide
Employee Suggestion Program.

FORMS AND REPORTS
EMPLOYEE SUGGESTION PROGRAM (PD115-161)
NON-ADOPTION (PD 115-121)

P.G. 205-42 Discontinuance Of Police Service Retirement Or Vested Interest
Date Effective: 01-01-00
PURPOSE
To apply for discontinuance of police service (retirement or vested interest).
DEFINITION
TERMINAL LEAVE - Leave, with pay, computed at the Police Pension Fund and granted to
retiring members UPON REQUEST. One (1) month leave is granted for each ten (10) years
of service, three (3) days for each completed year of service, and one (1) day for
each completed four (4) months of service, EXCEPT that terminal leave will NOT be
granted:
a. If disciplinary charges are pending
b. If discontinuing police service with vested interest
c. For time spent on extended leave without pay, unless mandated by law.
PROCEDURE
When a uniformed member of the service wishes to apply for retirement or discontinue
police service with vested interest:
UNIFORMED MEMBER OF THE SERVICE
1. Notify commanding officer.
2. Telephone Police Pension Fund for instructions and an appointment PRIOR to
reporting for retirement processing.
COMMANDING OFFICER
3. Have clerical member prepare PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520013).
4. Sign PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE in appropriate space and give
form to retiring member.
UNIFORMED MEMBER CONCERNED
5. Report to Police Pension Fund in civilian clothes at least thirty (30) days prior
to discontinuance of service (retirement or vested interest). A member applying for
terminal leave is requested to report to the Police Pension Fund at least ten (10)
days prior to commencement of such leave to allow for clerical processing.
6. Request assignment to second platoon, if necessary.
NOTE: A uniformed member wishing to terminate police duties IMMEDIATELY, who has
used all accrued time, vacation and/or terminal leave, MUST, after calling the Police
Pension Fund for an appointment, submit three (3) copies of LEAVE OF ABSENCE REPORT
(PD433-041) to his commanding officer, requesting LEAVE WITHOUT PAY for up to thirty
(30) days. This leave MAY BE granted a member applying for discontinuance of police
service. Upon approval of the request by the unit commander, the member concerned
MUST personally deliver all copies of the LEAVE OF ABSENCE REPORT to the commanding
officer of the next higher command for approval and then present all copies to the
Police Pension Fund for processing.

7. Bring PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE and all property listed thereon
to Police Pension Fund. If additional tours of duty are to be performed subsequent to
appearance at Police Pension Fund, report with PROPERTY RECEIPT - DISCONTINUANCE OF
SERVICE form ONLY. Upon completion of last tour of duty, report with ALL property to
Police Pension Fund on date specified by Police Pension Fund personnel OR after last
tour of duty.
NOTE: When a valid reason exists for testing firearm(s) of member discontinuing
police service, member's commanding officer or Executive Director, Police Pension
Fund, will prepare REQUEST FOR LABORATORY EXAMINATION (PD521-161) and have member hand
deliver firearm(s) with REQUEST direct to Firearms Analysis Section.
8. Deliver property and obtain receipt on PROPERTY RECEIPT - DISCONTINUANCE OF
SERVICE, as follows:
a. Department Manual - to Executive Director, Police Pension Fund
b. Shield - to Administrator-in-Charge, Employee Management Division
c. IDENTIFICATION CARD (PD416-091) - to Executive Director, Police Pension Fund for
perforation and return to member for delivery to Administrator-In-Charge, Employee
Management Division for re-issue of IDENTIFICATION CARD marked "Retired"
d. Firearm(s), if not previously vouchered - to Manhattan Property Clerk's Section
if NOT applying for a pistol license. (Member discontinuing police service will
prepare PROPERTY CLERK'S INVOICE (PD521-141) and two (2) copies of *PISTOL INDEX CARD
(PD542-101) at Property Clerk facility). Firearm(s) previously vouchered at other
borough Property Clerk Sections will be forwarded to Manhattan Property Clerk's
Section by the Property Clerk
*NOTE: The revocation of Department form, PISTOL INDEX CARD (PD524-101) is reiterated
in I.O. 49 and 50 s 03.
e. Helmet and mace with holster - to Firearms and Tactics Section, Police
Headquarters range.
NOTE: A member intending to apply for a pistol license will comply with instructions
received from the Executive Director, Police Pension Fund. Members who reside within
the confines of New York City MUST have PISTOL LICENSE APPLICATION (PD643-041) typed
and notarized prior to reporting to the Police Pension Fund. A member residing
outside New York City must make application for a pistol license to the licensing
officer in the municipality in which the member resides.
9. Deliver to Executive Director, Police Pension Fund
a. Five (5) copies of PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE indicating
disposition of property
b. Copy of PROPERTY CLERK'S INVOICE, if applicable.
10. Prepare and submit PENSION APPLICATION (PD440-045), which grants terminal leave,
if applicable.
11. Retain copy of:
a. PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
b. PROPERTY CLERK'S INVOICE, if prepared.
DESK OFFICER

12. Make Command Log entry from the endorsement made by the Executive Director, Police
Pension Fund on PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE.
a. File copy of receipted form in Property Receipt Book.
13. Notify commanding officer and next higher command.
14. Notify roll call clerk.
ADDITIONAL DATA
The Police Pension Fund notifies uniformed members of the service well in advance of
their 63rd birthdate that such members are required, by law, to retire no later than
midnight of the eve of their 63rd birthdate. The member concerned MUST apply for and
take all leave, including vacation and terminal leave, PRIOR TO THAT DATE. Any leave
NOT TAKEN prior to the member's 63rd birthdate WILL BE FORFEITED; the member will
receive NO COMPENSATION WHATSOEVER for time so forfeited.
No leaves of any kind may be granted after commencement of terminal leave, nor may the
member be placed on sick report, UNLESS such sick report results from an action taken
in the line of duty while on terminal leave.
A member who discontinues terminal leave PRIOR to the effective retirement date may
NOT be granted vacation for at least thirty (30) days AFTER discontinuance of such
leave. A member may, however, apply for a thirty (30) day leave of absence WITHOUT
PAY, OR return to full duty.
Prior to approval of a request for leave WITHOUT PAY of a member discontinuing
terminal leave, the approving officer (see P.G. 205-21, "Leave Of Absence Without Pay
Thirty (30) Calendar Days Or More") MUST communicate with, and obtain the approval of
the Chief of Personnel.
A member on terminal leave who withdraws an application for retirement and
subsequently re-applies for retirement shall be subject to ALL the provisions of this
procedure. In addition, the effective date of retirement must be at least thirty (30)
days from the date of re-application.
A uniformed member of the service with sufficient reason may request his commanding
officer to mail his paycheck while he is on leave prior to retirement. The request
shall be prepared on Typed Letterhead and submitted with sufficient number of selfaddressed, stamped envelopes.
RELATED PROCEDURES
Discontinuance of Police Service - Resignation (P.G. 205-43)
Leave Of Absence Without Pay Thirty (30) Calendar Days Or More (P.G. 205-21)
FORMS AND REPORTS
IDENTIFICATION CARD (PD416-091)
LEAVE OF ABSENCE WITHOUT PAY (PD433-041)
PENSION APPLICATION (PD440-045)
PISTOL INDEX CARD (PD542-101)
PISTOL LICENSE APPLICATION (PD643-041)
PROPERTY CLERK'S INVOICE (PD521-141)
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013)
REQUEST FOR LABORATORY EXAMINATION (PD521-161
Typed Letterhead

P.G. 205-43 Discontinuation Of Police Service - Resignation
Date Effective: 01-01-00
PURPOSE
To facilitate the resignation of a uniformed member of the service.
DEFINITION
RESIGNATION - Voluntary separation from the department other than retirement/vested
interest.
PROCEDURE
When a uniformed member of the service decides to resign from the Department:
MEMBER CONCERNED
1. Report to permanent command and notify commanding officer.
a. If commanding officer is NOT present, inform desk officer.
COMMANDING OFFICER
2. Instruct member that resignation bars reinstatement EXCEPT if approved by the
Police commissioner within one (1) year of date of resignation.
3. Request member concerned to complete, in ink, and sign appropriate section of
RESIGNATION AND EXIT INTERVIEW (PD425-151).
4. Interview member and record responses under appropriate captions of RESIGNATION AND
EXIT INTERVIEW.
5. Sign RESIGNATION AND EXIT INTERVIEW and distribute as indicated on bottom of each
copy of form.
6. Have stationhouse clerk prepare set of PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
(PD520-013).
7. Sign PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE.
DESK OFFICER
8. Make Command Log entry of resignation.
9. Obtain FUEL DISPENSING SYSTEM card from resigning member, and:
a. Notify Fuel Control Unit, by telephone, of resignation.
b. Forward card to Fuel control Unit.
10. Notify Operations Unit that uniformed member is resigning.
11. Give member on duty at Operations Unit following information concerning resigning
member:
a. Rank
b. Last name, first name, middle initial

c. Shield number
d. Tax registry number
e. Social Security number
f. Command
g. Date of appointment
h. Hour and date of resignation
NOTE: Operations Unit personnel will notify Communications Section (for transmittal
of FINEST message), Internal Affairs Bureau, Payroll Section, Police Pension Fund and
Employee Management Division.
12. Assign member concerned to second platoon on last working day.
a. If last workday of resigning member is on Saturday or Sunday, member will report
to Police Pension Fund for processing on Friday and perform clerical duty in command
on Saturday and Sunday.
RESIGNING MEMBER
13. Prepare PROPERTY CLERK'S INVOICE (PD521-141) listing firearms to be safeguarded.
NOTE: Borough Property Clerk facilities will ONLY accept property recorded on the
pre-numbered PROPERTY CLERK'S INVOICE that pertains to that borough.
14. Prepare two (2) copies of *PISTOL INDEX CARD (PD524-101) for each firearm to be
safeguarded.
*NOTE: The revocation of Department form, PISTOL INDEX CARD (PD524-101) is reiterated
in I.O. 49 and 50 s 03.
15. Prepare one (1) set of carbon interleaved (four [4] part) ACQUISITION OR
DISPOSITION OF FIREARMS BY POLICE OFFICER - REPORT TO NEW YORK STATE POLICE (PD424150) for each firearm safeguarded.
16. Deliver firearms with PROPERTY CLERK'S INVOICE, *PISTOL INDEX CARD, ACQUISITION OR
DISPOSITION OF FIREARMS BY POLICE OFFICER - REPORT TO NEW YORK STATE POLICE to borough
Property Clerk's Section, ONLY.
*NOTE: The revocation of Department form, PISTOL INDEX CARD (PD524-101) is reiterated
in I.O. 49 and 50 s 03.
17. Report to Police Pension Fund on last working day in civilian clothes with
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE, ALL property and two (2) copies of PROPERTY CLERK'S INVOICE (pink copy and green copy).
a. Resigning uniformed member of the service will retain "blue" copy of PROPERTY
CLERK'S INVOICE as receipt for firearms.
NOTE: If uniformed member of the service refuses to report to Police Pension Fund
for processing, commanding officer will accept property and have it delivered to
appropriate commands in Headquarters.
18. Deliver department property to commands indicated below and obtain receipt on
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE form.

a. Department Manual (Patrol Guide, Administrative Guide, Organization Guide and
Detective Guide) - to Executive Director, Police Pension Fund
b. Identification Card and shield - to Administrator, Employment Section
c. Helmet, mace and mace holster - to officer-in-charge, Firearms and Tactics
Section, Police Headquarters Range.
NOTE: ALL uniformed members of the service MUST return the Patrol Guide. Detectives,
detective investigators and detective supervisors MUST return the Patrol Guide and
Detective Guide. ALL uniformed members of the service in the rank of captain and above
MUST return the Patrol, Administrative, Detective and Organization Guides.
POLICE PENSION FUND REPRESENTATIVE
19. Examine PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE to insure that ALL property
is returned or accounted for.
20. Prepare necessary resignation papers and give resigning member appropriate
instructions.
21. Forward to desk officer/counterpart following forms in Department mail:
a. PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
b. PROPERTY CLERK'S INVOICE.
DESK OFFICER
22. File copy of PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE in Property Receipt
Book..
23. Notify commanding officer, roll call clerk and next higher command of resignation.
IF MEMBER IS RESIGNING IN PERSON, NOT AT PERMANENT COMMAND, AND WILL NOT REPORT TO
POLICE PENSION FUND FOR PROCESSING:
DESK OFFICER COMMAND OF RESIGNATION
24. Prepare RESIGNATION AND EXIT INTERVIEW (five [5] part snap-out).
25. Request member to sign form.
a. If member refuses, so indicate.
26. Sign and distribute form as indicated in step 5 above.
27. Notify Operations Unit of member's resignation.
a. Operations Unit personnel will make required notifications.
28. Notify member's permanent command of resignation.
29. Make Command Log entry of member's resignation including names of persons
notified.
30. Question resigning member concerning location of property.
31. Instruct member concerned that benefits, pension contributions, etc., will NOT be
returned until ALL property is accounted for and that the Police Commissioner will
decide if resignation is without permission.

32. Assign uniformed member to deliver property of resigning member to permanent
command.
33. Instruct resigning member to contact Police Pension Fund for instructions
concerning benefits.
DESK OFFICER PERMANENT COMMAND
34. Have following forms prepared:
a. PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
b. PROPERTY CLERK'S INVOICE
c. *PISTOL INDEX CARDS
*NOTE: The revocation of Department form, PISTOL INDEX CARD (PD524-101) is reiterated
in I.O. 49 and 50 s 03.
d. ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICER - REPORT TO NEW YORK
STATE POLICE.
35. Inspect member's FORCE RECORD (PD406-143) to determine Department property and
firearms possessed by member.
36. Have uniformed supervisor and clerical member of the service open member's locker
and obtain property.
37. Have uniformed member of the service deliver resigning member's firearms with
related forms to borough Property Clerk's Section.
38. Assign member to deliver PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (five [5]
copies), copies of PROPERTY CLERK'S INVOICE (pink and green) and ALL department
property to Police Pension Fund.
POLICE PENSION FUND REPRESENTATIVE
39. Process papers of resigning member and check PROPERTY RECEIPT - DISCONTINUANCE OF
SERVICE to insure ALL Department property and firearms are returned.
40. Forward to member's permanent command a copy of:
a. PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
b. Copy of PROPERTY CLERK'S INVOICE.
DESK OFFICER PERMANENT COMMAND
41. Check PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE to insure that ALL Department
property and firearms of resigning member are accounted for, and/or safeguarded.
IF MEMBER RESIGNS OTHER THAN IN PERSON (BY TELEGRAM, REGISTERED LETTER, ETC.):
C.O./SUPERVISING OFFICER, RECEIVING RESIGNATION
42. Notify Operations Unit of member's resignation.
a. Operations Unit personnel will make required notifications.
43. Notify resigning member's permanent command, if necessary.

C.O., PERSONNEL ORDERS SECTION
44. Mail certified letter to member concerned acknowledging receipt and acceptance of
resignation.
a. Advise member that Police Commissioner will decide if resignation is without
permission.
MEMBER'S C.O./SUPERVISORY HEAD
45. Attempt to personally communicate with member to determine location of Department
property and member's firearms.
46. Instruct member concerned that pension contributions, etc., will NOT be returned
until ALL property and firearms are returned and/or accounted for.
47. Have desk officer inspect FORCE RECORD of member to determine what Department
property and firearms are possessed by member.
DESK OFFICER, MEMBER'S COMMAND
48. Assign sergeant and clerical member of the service to open member's locker and
obtain department property.
49. Make Command Log entry of all facts.
50. Request desk officer of designated precinct to assign a supervisor to a specified
location to obtain member's property.
a. Precinct designated will be determined by location of property.
SUPERVISOR, DESIGNATED PRECINCT
51. Visit location(s) and obtain property.
52. Deliver property to desk officer of member's permanent command.
DESK OFFICER
53. Comply with steps 13 to 18 above, insofar as possible, regarding preparation of
forms and delivery of property to Headquarters commands.
ADDITIONAL DATA
In an effort to facilitate vacation selections, uniformed members of the service in
the rank of police officer through deputy chief receive their entire vacation
allotment on January 1st of any given year. However, members concerned are reminded
that they are only entitled to use their entire vacation allotment if they are
employed for the full year. Uniformed members who resign during the calendar year may
only use the amount of vacation days based on the monthly accrual rates as follows:
a. Uniformed members appointed PRIOR to July 1, 1988, as per P.G. 203-19, "Vacation
Policy".
b. Uniformed members appointed AFTER July 1, 1988 at the rate of:
(1) 2 1/4 days each month AFTER the first five (5) years of service for a total of
twenty-seven (27) vacation days

(2) 1 2/3 days each month PRIOR TO 5TH YEAR ANNIVERSARY for a total of twenty (20)
vacation days.
NOTE: Uniformed member whose 5th year anniversary falls within calendar year
receives a prorated vacation accrual based on date of appointment.
A uniformed member of the service who uses vacation in excess of the accrual rates
PRIOR to resigning will be required to forfeit pay and/or reimburse the Department for
the paid vacation days used in excess of the accrual.
RELATED PROCEDURE
Vacation Policy (P.G. 203-19)
FORMS AND REPORTS
ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICER - REPORT TO NEW YORK STATE
POLICE (PD424-150)
PISTOL INDEX CARD (PD524-101)
PROPERTY CLERK'S INVOICE (PD521-141)
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013)
RESIGNATION AND EXIT INTERVIEW (PD425-151)

P.G. 205-44 Pistol License For Retiring Members Of The Service
Date Effective: 01-01-00
PURPOSE
To expedite the issuance of a pistol license to a uniformed member of the service
retiring.
PROCEDURE
A uniformed member of the service who desires to obtain a pistol license will, prior
to last tour of duty:
RETIRING MEMBER OF THE SERVICE
1. Obtain pistol license from local police authority if a non- resident of City.
2. Prepare PISTOL LICENSE APPLICATION (PD643-041) complying with directions on form.
a. Two (2) copies if resident of New York City
b. Three (3) copies if non-resident of New York City.
3. Request commanding officer to endorse reverse side of application under caption,
"Investigating Officer's Recommendation."
CLERICAL MEMBER
4. Fingerprint retiring member using:
a. NON-CRIMINAL FINGERPRINT RECORD (PD423-144)
b. New York State Non-Criminal Fingerprint Card (O13 OOIN)
c. F.B.I. Applicant Form (FD258)
RETIRING MEMBER OF THE SERVICE
5. Obtain three (3) head type photographs, 1 1/2 inch square
a. If non-resident of New York City, four (4) photographs are required.
NOTE: Photographs must have been taken within thirty (30) days of application.
6. Report to Identification Section, Police Headquarters with fingerprints for
processing.
7. Report to Payroll/Police Pension Fund to obtain Certificate of Service with medical
endorsement.
a. If non-resident, an additional copy of Certificate of Service is required for
local police authority.
8. Prepare a U.S. Postal Money Order as follows:
a. Seventy-four ($74) dollars payable to New York State Division of Criminal Justice
Services.
9. Report to Pistol License Section, Police Headquarters with the following documents:

a. PISTOL LICENSE APPLICATIONS and photographs
b. Fingerprint forms
c. Certificate of Service
d. Money Order
e. Copy of PROPERTY CLERK'S INVOICE (PD521-141) if firearms are in custody of
Property Clerk.
ADDITIONAL DATA
A retiring uniformed member of the service who resides outside New York City must
obtain a New York State Pistol License from his local police authority prior to making
application to the Pistol License Section for a New York City License. Because the
retiring member cannot receive a Certificate of Service until his last working day, he
may be unable to receive his New York State License prior to his retirement date.
Therefore, the retiring member will deposit his firearms in the Manhattan Property
Clerk's Office and upon receipt of his State License, comply with the above procedure.
RELATED PROCEDURES
Discontinuance Of Police Service Retirement-Vested Interest (P.G. 205-42)
FORMS AND REPORTS
NON-CRIMINAL FINGERPRINT RECORD (PD423-144)
PISTOL LICENSE APPLICATION (PD643-041)
PROPERTY CLERK'S INVOICE (PD521-141)

P.G. 205-45 Chronic Absence Control Program
Date Effective: 09-28-01
PURPOSE
To curtail abuse of sick leave privileges.
DEFINITIONS
CHRONIC SICK - CATEGORY "A" - A uniformed member of the service who reports sick for
any reason, EXECPT an initial line of duty absence OR for hospitalization at any time,
four (4) or more times within a twelve month period.
CHRONIC SICK - CATEGORY "B" - A unformed member of the service who reports sick for
any reason, EXCEPT initial line of duty OR for hospitalization at any time, six (6) or
more times within a twelve (12) month period; OR For any reason EXCEPT an initial line
of duty absence or for hospitalization at any time, four (4) or more times within a
twelve (12) month period and loses forty (40) or more workdays (not calendar days).
SCOPE
Outpatient service such as ambulatory surgery is not considered hospitalization for
the purpose of this procedure.
PROCEDURE
When a uniformed member of the service is initially designated "CHRONIC ABSENT":
COMMANDING OFFICER, MEDICAL DIVISION
1. Notify member's commanding officer, in writing, by forwarding appropriate copies of
CHRONIC ABSENT NOTIFICATION (PD433-148).
COMMANDING OFFICER
2. Notify member of such designation, by delivering original copy (white) of CHRONIC
ABSENT NOTIFICATION, after completing first endorsement.
3. Indicate notification on member's ABSENCE AND TARDINESS RECORD (PD433-145).
4. Advise member that such designation will remain in effect according to the
following classification:
a. CATEGORY "A" - for six (6) months from date of return to duty following last
absence.
b. CATEGORY "B" - for nine (9) months from date of return to duty following last
absence.
NOTE: Subsequent sick reports, EXCLUDING initial line of duty or hospitalization,
during the six (6) or nine (9) month period will extend the designation period
accordingly UNLESS such designation is revoked on appeal.
WHEN A MEMBER WISHES TO APPEAL A CHRONIC SICK DESIGNATION
MEMBER CONCERNED
5. Prepare report, in DUPLICATE, on Typed Letterhead, addressed to the Commanding
Officer, Medical Division, within thirty (30) days of chronic absent designation,
indicating the reason(s) for objection to designation.

6. Present report to commanding officer for review and recommendation.
COMMANDING OFFICER
7. Review report and forward, with endorsement, to Commanding Officer, Medical
Division.
a. Include recommendation and reason(s) in support or denial of appeal.
COMMANDING OFFICER, MEDICAL DIVISION
8. Confer with Chief Surgeon and district surgeon concerned.
9. APPROVE/DISAPPROVE appeal.
10. Forward DISAPPROVED appeal to Chief of Personnel for final dertermination.
11. Notify commanding officer of member concerned of results of appeal.
COMMANDING OFFICER
12. Inform member concerned of final determination.
ADDITIONAL DATA
The following restrictions shall apply to members designated Category "B":
a. Not eligible for Administrative Return
b. Assignment to Special Medical District, regardless of residence and existing
medical district.
c. Not permitted to leave residence without the express permission of the Special
Medical District Surgeon. Members violating this procedure will be subject to Charges
and Specifications, not Command Discipline.
Category "B" members who report sick and indicate an inability to travel, or who fail
to report to the Special Medical District when scheduled, will be visited by a
supervising officer of the Medical Division. Member will then be transported to the
Special Medical District (if able to travel). CHARGES AND SPECIFICATIONS (PD468-121)
will be prepared by a ranking officer from the Medical Division if Special Medical
District Surgeon determines that:
a. the sick member was able to travel to the Special Medical District, OR
b. the member displays no objective evidence of illness or injury claimed.
Category "B" members found fit for duty after examination by the Special Medical
District Surgeon and who report sick again for the SAME reason prior to their next
scheduled tour of duty, may be suspended from duty without pay if upon subsequent
examination by a surgeon, no objective findings of such illness or injury are found.
CHARGES AND SPECIFICATOINS will be prepared by the Commanding Officer, Medical
Division.
A FINEST message will be transmitted daily listing those members reporting sick within
the previous twenty-four (24) hours and specifically identifying those who will report
to the Special Medical District instead of their own district surgeon. Members
concerned will be notified by their commanding officer.

Granting of applications or recommendations for discretionary benefits, including
promotion, extra compensation, designation, heightened assignments, off-duty
employment and scholarships will be discretionary while a member is Chronic Absent,
Category "A" or "B". No discretionary benefits and privileges will be denied solely
because a member is Chronic Absent, Categories "A" or "B".
RELATED PROCEDURES
Reporting Sick (P.G. 205-01)
FORMS AND REPORTS
ABSENCE AND TARDINESS RECORD (PD433-145)
CHARGES AND SPECIFICATIONS (PD468-121)
CHRONIC ABSENT NOTIFICATION (PD433-148)

P.G. 205-46 Counseling Services Unit
Date Effective: 10-17-03
PURPOSE
To ensure that all members of the service are informed about the Counseling Services
Unit.
DEPARTMENT COUNSELING GUIDELINES
SCOPE
The primary function of the Counseling Services Unit is to assist in the recovery and
return to full and productive service those members of the service who are
experiencing difficulties with alcohol, prescription medication, gambling or finances.
The Department's objective, at all levels, is the early detection and referral of its
personnel for evaluation and treatment, either as a self-referral or through a direct
supervisory referral. The Counseling Services Unit is not a disciplinary unit, nor a
sanctuary for misconduct. To afford confidentiality to members of the service who
utilize this program, the Counseling Services Unit is located in a non-Department
facility located at: 189 Montague Street, 7th Floor, Brooklyn, New York 11201,
telephone number: (718) 834-8433, Monday through Friday between 0700-1800 hours.
During non-business hours the Counseling Services Unit may he contacted through the
Sick Desk Supervisor, at: (718) 760-7606.
Alcoholism is a primary, chronic disease with genetic, psychosocial and environmental
factors influencing its development and manifestations. Untreated, the disease is
often progressive and fatal. It is characterized by continuous or periodic impaired
control over drinking, preoccupation with the drug alcohol, use of alcohol despite
adverse consequences, and distortions in thinking, most notably denial. Alcoholism is
a fully treatable disease, especially when intervention occurs in the early stages.
Self-referral, before the condition results in personal tragedy or misconduct, is
ideal. However, it must be emphasized that denial and cover-up are inherent
components of this disease. Therefore, supervisors are a vital link to the process of
early detection, referral, treatment and recovery. A supervisor may contact the
Counseling Services Unit and request that a member be evaluated.
Federal law and regulations governing confidentiality prohibit disclosure of any
information or record pertaining to substance abuse treatment. The Counseling
Services Unit may not disclose any information that identifies a member as a
participant except under the following circumstances:
a. Written consent from the member concerned
b. Valid subpoena and U.S. District Court Order
c. Suspected child abuse
d. Danger to self or another
Records maintained by the Counseling Services Unit are absolutely confidential and not
duplicated or forwarded anywhere within the Department. In non-disciplinary cases,
when a supervisor officially refers a member, no report will he prepared and no record
of the referral will be noted in the member's personnel folder. Supervisors making
referrals will only be advised as to the level of cooperation and only on a need to
know basis.
Members participating in this program will not jeopardize their assignments or
promotional opportunities. However, the member may be disciplined for specific acts
of misconduct.

The services of the Counseling Services Unit are NOT available to members of the
service for illegal drug use. All members of the service are mandated by provisions
of "Administration of Drug Screening Tests for Cause," P.G. 205-30 to make official
notification to the commanding officer/duty captain, or Internal Affairs Bureau
Command Center when illegal drug use is suspected.
Prior to final adjudication of a disciplinary matter, in all misconduct cases in which
the use of alcohol is indicated, an alcoholism assessment by the Counseling Services
Unit must he conducted. In addition, in appropriate cases, a final adjudication of
the disciplinary matter will be held in abeyance pending completion of treatment for
alcoholism. The Department Advocate's Office or the Office of the Special Prosecutor,
as appropriate, will ensure that these steps are taken.
In domestic violence cases, the Early Intervention Unit will refer the member to the
Domestic Incident Education Program. The Department Advocate's Office or the Office
of the Special Prosecutor, as appropriate, will ensure that these steps are taken.

P.G. 205-47 Temporary Removal Of Firearms In Non-Disciplinary Cases
Date Effective: 03-26-04
PURPOSE
To temporarily remove a uniformed member of the service's firearms and evaluate that
member's fitness to perform duty in non-disciplinary cases.
DEFINITION
RANKING OFFICER- For the purposes of this procedure only, a Department surgeon,
uniformed member of the service in the rank of captain or above, or other competent
authority.
PROCEDURE
Whenever a Department surgeon, uniformed member of the service in the rank of captain
or above, or other competent authority, determines that a member's firearms should be
temporarily removed for non-disciplinary reasons (e.g., stress as a result of family
or other situations, suicidal tendencies, etc.) the following steps will be complied
with:
RANKING OFFICER
1. Request response of Department psychologist, if warranted, through the Sick Desk
Supervisor, at (718) 760-7606.
2. Direct that the member's pistols, revolvers, IDENTIFICATION CARD (PD416-091), and
shield be removed.
3. Deliver surrendered property to command where the order to surrender was given.
4. Ascertain if member possesses additional firearms, i.e. pistols, revolvers, rifles
or shotguns:
a. Question member directly
b. Direct desk officer, command of surrender, to check member's FORCE RECORD (PD406143).
DESK OFFICER, COMMAND OF SURRENDER
5. Notify member's permanent command and request a check of member's FORCE RECORD
(PD406-143) to determine if all weapons listed have been surrendered.
6. Arrange to obtain other additional firearms if necessary.
NOTE: The command where any of the member's pistols or revolvers are located may be
directed to retrieve the weapons and deliver them to either the member's command or to
the command in which the investigation is being conducted, if appropriate.
7. Have PROPERTY CLERK'S INVOICE (PD521-141) prepared for firearms obtained. Include
on INVOICE notation "Property of uniformed member of the service - Not to be returned
without approval of Commanding Officer, Medical Division."
a. Place shield, and IDENTIFICATION CARD into a Plastic Security Envelope and seal.
(Do not prepare INVOICE for these items).
b. Secure firearms, shield, and IDENTIFICATION CARD in the command's property
locker.

c. Make appropriate entries in Command Log.
NOTE: Do not prepare REMOVAL/RESTORATION OF FIREARMS REPORT (PD-524-152).
RANKING OFFICER
8. Make notification to Early Intervention Unit. If closed, have notification made at
beginning of next business day.
9. Prepare detailed confidential report addressed to Commanding Officer, Medical
Division, and forward direct.
10. Forward copies of the report to:
a. Director, Employee Management Division (Attention: Early Intervention Unit) in
all cases.
b. The member's commanding officer in all cases.
c. Chief of Internal Affairs Bureau (IAB) only if the incident generates an IAB log
number. (Notify IAB Command Center of results of investigation).
d. Investigative unit concerned (i.e. borough/bureau investigations unit) only if
further investigation of the incident is necessary.
NOTE: If the incident involves corruption/serious misconduct, comply with P.G. 20608, "Suspension From Duty-Uniformed Member of the Service," or 206-10, "Modified
Assignment," 206-17, "Removal and Restoration of Firearms" and 207-21, "Allegations of
Corruption and Serious Misconduct Against Members of the Service."
11. Direct member concerned to:
a. Report to his/her permanent command at 0900 hours for each tour of duty that
falls on a business day (Monday through Friday).
b. Work normally assigned tour hours whenever tour of duty
(Saturday or Sunday) or holiday.

falls on a weekend

c. Be assigned to non-enforcement duties.
d. Follow steps 11a.-11c. as indicated above until an evaluation determination and
further reporting instructions from the Commanding Officer, Medical Division are
received.
COMMANDING OFFICER, MEDICAL DIVISION
12. Review confidential report prepared by ranking officer.
13. Determine with supervisory psychologist if member concerned should be evaluated by
the Psychological Evaluation Unit.
14. Notify member concerned to appear at Psychological Evaluation Unit if
determination is made that member requires evaluation.
WHEN IT IS DETERMINED THAT THERE IS A MEDICAL OR PSYCHOLOGICAL REASON FOR THE MEMBER'S
FIREARMS TO BE OFFICIALLY REMOVED
15. Have member's firearms officially removed when deemed necessary.
NOTE: Medical Division will be responsible for:

a. Placing member on restricted duty.
b. Issuing a Firearms Removal serial number.
c. Preparing REMOVAL/RESTORATION OF FIREARMS REPORT and forwarding it to desk
officer, command of surrender.
d. Notify commands concerned regarding member's status and the official removal of
firearms.
e. Directing member to report to Employee Management Division for a restricted duty
IDENTIFICATION CARD.
DESK OFFICER, COMMAND OF SURRENDER
16. Upon receipt of REMOVAL/RESTORATION OF FIREARMS REPORT from Medical Division,
comply with P.G. Procedure 206-17, "Removal and Restoration of Firearms," regarding
the forwarding of firearms, shield and IDENTIFICATION CARD.
WHEN DETERMINATION IS MADE THAT MEMBER DOES NOT REQUIRE A PSYCHOLOGICAL EVALUATION OR
A PSYCHOLOGICAL EVALUATION FINDS NO BASIS TO OFFICIALLY REMOVE THE MEMBER'S FIREARMS
COMMANDING OFFICER, MEDICAL DIVISION
17. Notify desk officer, command of surrender and also member's permanent command, if
different that:
a. There is no medical/psychological objection to returning the member's firearms,
shield, and IDENTIFICATION CARD.
b. Member must report to the Early Intervention Unit on the next business day.
DESK OFFICER, COMMAND OF SURRENDER/MEMBER'S PERMANENT COMMAND
18. Make:
a Return call to Medical Division to verify authenticity of the notification.
b. Entry in Telephone Record.
19. Notify commanding officer and roll call personnel.
20. Return firearms, shield, and IDENTIFICATION CARD to member.
21. Ensure that member reports to the Early Intervention Unit on the next business
day.
22. Make Command Log entry.
EARLY INTERVENTION UNIT
23. Conduct Career Guidance Interview with the member upon arrival at the Early
Intervention Unit.
ADDITIONAL DATA
The interview with the Early Intervention Unit may take place after the member's
firearms have been returned provided the interview takes place on the next business
day.

AUTHORIZATION TO SAFEGUARD FIREARMS AT MEMBER'S COMMAND DUE TO A CURRENT PERSONAL
PROBLEM
When a member believes that possession of firearms, during off-duty hours, could
further aggravate a current personal problem, (e.g. potential domestic violence
accusations), the member concerned may request that his/her firearms be safeguarded at
the command. The desk officer must make a Command Log entry each tour the member
elects to safeguard his/her firearms. The entry will indicate the date, time, rank,
name and tax registry number of the member making the request, and the serial numbers
of all firearms being safeguarded. An entry concerning the justification for this type
of request is not required. A notification in the margin of the original entry will
also be made indicating the date and time the firearms were returned to the member.
The member will continue to perform full duty according to the normal duty chart or
work schedule. At the conclusion of each tour the member may deliver his/her firearms
to the desk officer until the personal problem is rectified.
RELATED PROCEDURES
Cause For Suspension/Modified Assignment (P.G. 206-07)
Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08)
Modified Assignment (P.G. 206-10)
Removal Of Firearms From Intoxicated Uniformed Member Of The Service (P.G. 206-12)
Removal and Restoration of Firearms (P.G. 206-17)
FORMS AND REPORTS
FORCE RECORD (PD406-143)
PROPERTY CLERK'S INVOICE (PD521-141)
REMOVAL/RESTORATION OF FIREARMS REPORT (PD 524-152)
Disciplinary Matters

P.G. 206-01 Reporting Violations Observed By Supervisors
Date Effective: 01-01-00
PURPOSE
To report violations observed by supervisory officers to commanding/executive officers
for corrective action.
PROCEDURE
Upon observing or becoming aware of a violation of the rules or procedures by a member
of the service:
SUPERVISORY MEMBER
1. Prepare SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468123).
2. Notify desk officer of member's command and obtain next serial number from the
COMMAND DISCIPLINE LOG (PD468-102).
a. Serial numbers commence with number one each year.
DESK OFFICER
3. Make required entries in COMMAND DISCIPLINE LOG.
SUPERVISORY MEMBER
4. Submit REPORT to the commanding officer of the subject member.
5. Provide copy of REPORT to commanding officer for information and file if subject
member is from different command.
ADDITIONAL DATA
Personnel assigned to the Department Advocate's Office are available to advise
commanding/executive officers concerning command discipline charges.
RELATED PROCEDURES
Violations Subject To Command Discipline (P.G. 206-03)
Command Discipline (P.G. 206-02)
Authorized Penalties Under Command Discipline (P.G. 206-04)
Preparation Of Charges And Specifications (P.G. 206-05)
FORMS AND REPORTS
COMMAND DISCIPLINE LOG (PD468-102)
SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123)

P.G. 206-02 Command Discipline
Date Effective: 01-01-00
PURPOSE
To empower a commanding/executive officer to maintain discipline within his/her
command, without resorting to formal charges and a Department trial.
DEFINITION
COMMAND DISCIPLINE - Non-judicial punishment available to a commanding/executive
officer to correct deficiencies and maintain discipline within the command.
PROCEDURE
Upon receiving a SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT
(PD468-123) concerning a member of the service (uniformed or civilian) assigned to
his/her command:
COMMANDING/EXECUTIVE OFFICER
1. Investigate to determine if allegation is substantiated.
2. Indicate findings on REPORT, if allegation is not substantiated and:
a. For actions described in violations subject to command discipline procedure
Schedule "A":
(1) File the report in back of Command Discipline Log after recording disposition.
b. For actions described in violations subject to command discipline procedure
Schedule "B":
(1) File original in back of Command Discipline Log
(2) Forward copy to next higher command for informational purposes.
3. Determine if the violations, when substantiated, may be disposed of under command
discipline.
4. Confer with supervisor who prepared REPORT, if necessary.
5. Schedule interview, if possible, with member concerned on a date when supervisor
who prepared REPORT is available.
6. Advise member that one local representative of a line organization may be present
at the interview.
7. Inform member of alleged violations and conduct interview.
a. Do not record minutes.
b. Interview will be informal and non-adversarial.
8. Give member an opportunity to make a statement in rebuttal.
9. Conduct further investigation, if necessary.
10. Inform supervisor who prepared REPORT of the results of the investigation and any
proposed penalty.

11. Inform member of results of investigation and any penalty.
12. Advise member that he/she is entitled to:
a. Accept finding and proposed penalty, or
b. Accept finding but appeal proposed penalty to Command Discipline Review Panel, or
c. Decline to accept the finding and proposed penalty and have the matter resolved
through formal charges and specifications.
13. Inform the member that the decision of the Command Discipline Review Panel is
final and not subject to review, and that the Panel has the authority to:
a. Approve proposed penalty, or
b. Reduce proposed penalty to any corrective measure the commanding officer was
authorized to impose, or
c. Increase proposed penalty to not more than double that proposed by the commanding
officer.
14. Give member copy of REPORT at close of interview.
NOTE: Absent exigent circumstances (for example: extended sick, leave of absence,
etc.,) the commanding/executive officer shall ensure that the above steps are
completed within sixty (60) days of the date of issuance.
UNIFORMED MEMBER OF THE SERVICE
15. Notify commanding officer, in writing, on REPORT of the option elected within
three (3) working days of the commanding/executive officer's decision.
IF MEMBER ACCEPTS FINDINGS AND PROPOSED PENALTY
COMMANDING OFFICER
16. Enter disposition on REPORT and ensure that timekeeper makes and verifies
adjustments made to member's time records with Payroll Management System, as
necessary.
17. File REPORT in command.
18. In all cases where a Schedule "B" command discipline has been substantiated and
disposed of, forward a copy of the REPORT to the Department Advocate's Office and the
Disciplinary Assessment Unit, through channels.
IF MEMBER ACCEPTS FINDINGS AND DECLINES PROPOSED PENALTY
COMMANDING/EXECUTIVE OFFICER
19. Enter disposition on REPORT.
20. Forward to the next higher command, the REPORT, and facts of incident on Typed
Letterhead with member's disciplinary history.
NEXT HIGHER COMMAND
21. Assemble a Command Discipline Review Panel and adjudicate the matter, if
necessary.

a. Inform the member's commanding officer of the findings relative to the penalty.
COMMANDING/EXECUTIVE OFFICER
22. Forward a copy of the REPORT and a copy of the Panel's decision to the Department
Advocate's Office and the Disciplinary Assessment Unit, for all Schedule "B"
violations.
IF MEMBER ELECTS FORMAL CHARGES
23. Enter disposition on REPORT and file.
24. Confer with the Department Advocate's Office regarding the preparation of charges
and specifications.
DEPARTMENT ADVOCATE'S OFFICE
25. Prepare and forward CHARGES AND SPECIFICATIONS (PD468-121), after conferral with
the commanding officer/executive officer, if appropriate.
26. Record all substantiated Schedule "B" command disciplines in member's Central
Personnel Index.
ADDITIONAL DATA
If the subject of command discipline is transferred, the commanding/executive officer
of the former command is responsible for the completion of the case. All relevant
records shall be forwarded to the member's new commanding officer. If the
commanding/executive officer is transferred, the new commanding/executive officer will
complete the case.
Remove and destroy records and dispositions of convictions listed under Schedule "A"
on the anniversary date of each entry, provided the member has no subsequent
disciplinary violations. Additionally, remove and destroy all unsubstantiated command
disciplines from the Command Discipline Log on the anniversary date of entry.
RELATED PROCEDURES
Reporting Violations Observed By Supervisors (P.G. 206-01)
Violations Subject To Command Discipline (P.G. 206-03)
Authorized Penalties Under Command Discipline (P.G. 206-04)
Preparation Of Charges And Specifications (P.G. 206-05)
Sealing Disciplinary Records (P.G. 206-14)
Review Of Disciplinary Action Proposed Under Command Discipline (A.G. 318-05)
FORMS AND REPORTS
CHARGES AND SPECIFICATIONS (PD468-121)
COMMAND DISCIPLINE LOG (PD468-102)
SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123)

P.G. 206-03 Violations Subject To Command Discipline
Date Effective: 01-01-00
PURPOSE
To inform members of the service (uniformed and civilian) of the violations of
Department regulations which may be adjudicated by command discipline.
PROCEDURE
When any of the following violations are brought to the attention of a
commanding/executive officer, the commanding/executive officer concerned may initiate
command discipline:
SCHEDULE "A" VIOLATIONS
1. Absence from meal location, post or assignment
2. Failure to sign return roll call
3. Failure to signal or signal improperly
4. Improper uniform or equipment
5. Failure to maintain neat and clean personal appearance
6. Omitted ACTIVITY LOG (PD112-145) entries
7. Omitted entries in Department records, forms or reports
8. Failure to submit reports in a timely manner
9. Failure to make proper notifications
10. Smoking as prohibited
11. Unnecessary conversation
12. Failure to lock an unguarded Department vehicle
13. Loss of IDENTIFICATION CARD (PD416-091)
14. Reporting late for duty
15. Carrying packages, newspapers or other articles as prohibited while in uniform
or Department vehicle
16. Failure to notify supervising officer when leaving post for Department or
personal necessity
17. Failure to make routine inspections and surveys as required
18. Unauthorized person riding in Department vehicle
19. Failure to give name and shield number to person requesting
20. Failure to notify commanding officer when address, telephone number, or social
condition changes

[REV 01-01] 21. Wearing or carrying an unauthorized beeper/pager and/or cellular
telephone while on duty
22. Loss of summons or loss of summons book
23. Failure to have locker secured or properly tagged
24. Failure to sign in or out of court
25. Failure to perform duties in connection with court appearances
26. Failure to properly perform or improperly perform patrol or other assignment
27. Failure to present required firearms to the range officer at firearms training
cycle
28. Obvious neglect of care of firearm(s)
29. Failure to attend a training cycle (firearms included)
30. Failure to maintain live, authorized ammunition in authorized weapons
(includes having the required maximum amount of ammunition in the weapon)
31. Illegal parking of Department or private vehicle(s)
32. Failure to make a timely notification to the Sick Desk and command, as
required
33. Failure to comply with proper driving rules and regulations
34. Unauthorized use of Department telephones
35. Any other minor violation that, in the opinion of the commanding/executive
officer is appropriate for Schedule A command discipline procedure.
SCHEDULE "B" VIOLATIONS
1. Loss of shield
2. Failure to safeguard prisoner
3. Loss of Department property
4. Failure to respond, report disposition promptly or acknowledge radio calls
directed to member's unit
5. Bringing alcoholic beverages into a Department facility or vehicle unless it is
within the scope of an assignment
6. Any other violation, which, in the opinion of the commanding/executive officer
and after notification to the patrol borough adjutant and consultation with the
Department Advocate, is appropriate for Schedule "B" command discipline procedure.
ADDITIONAL DATA
The above violations may not be processed as command discipline if the violation is
aggravated by conditions that make it inap propriate for disposition by command
discipline or if member concerned requests a Department trial.
The Department Advocate's Office is available to provide field commanders or internal
investigation units with advice concerning charges and specifications, command

disciplines, suspensions, and/or arrests of members of the service (uniformed or
civilian).
When it has been determined that disciplinary action should be taken for the loss of
or failure to safeguard a firearm, a consultation with the Department Advocate's
Office will be made to determine appropriate disciplinary action.
A commanding/executive officer must confer with the borough adjutant, prior to
adjudicating a third command discipline for the same member within a six (6) month
period, to determine if charges and specifications should be instituted. If charges
are appropriate, a consultation with the Department Advocate will be necessary for
final approval of charges and specifications.
Borough adjutant will inspect command discipline records to ascertain that the above
procedures are complied with.
RELATED PROCEDURES
Reporting Violations Observed By Supervisors (P.G. 206-01)
Command Discipline (P.G. 206-02)
Authorized Penalties Under Command Discipline (P.G. 206-04)
Preparation Of Charges And Specifications (P.G. 206-05)
Service And Disposition Of Charges And Specifications (P.G. 206-06)
Sealing Disciplinary Records (P.G. 206-14)
FORMS AND REPORTS
ACTIVITY LOG (PD112-145)
IDENTIFICATION CARD (PD416-091)

P.G. 206-04 Authorized Penalties Under Command Discipline
Date Effective: 01-01-00
PURPOSE
To inform members of the service (uniformed and civilian) of the penalties a
commanding/executive officer may impose under command discipline.
PROCEDURE
When a command discipline allegation is substantiated:
COMMANDING/EXECUTIVE OFFICER
1. Impose one (1) of the following penalties:
a. Forfeiture of up to five (5) days vacation or accrued time for Schedule "A"
violations.
b. Forfeiture of up to ten (10) days vacation or accrued time for Schedule "B"
violations.
c. Revocation of permission to engage in outside employment for a fixed period of
time, not to exceed thirty (30) days, if the violation is related to the outside
employment.
d. Restrict out-of-command assignments, which pay "portal-to-portal" and overtime
for a fixed period, not to exceed five (5) such assignments.
NOTE: The above penalties DO NOT prohibit a commanding/executive officer from:
a. Warning and admonishing verbally
b. Warning and admonishing in writing, copy to be filed with the papers
c. Changing assignment within the command either for a fixed period or indefinitely.
ADDITIONAL DATA
In all cases where a Schedule "B" command discipline has been substantiated and
disposed of, forward a copy of the SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE
ELECTION REPORT (PD468-123) to the Department Advocate's Office and the Disciplinary
Assessment Unit, through channels.
RELATED PROCEDURE
Command Discipline (P.G. 206-02)
FORMS AND REPORTS
SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123)

P.G. 206-05 Preparation Of Charges And Specifications
Date Effective: 01-01-00
PURPOSE
To ensure that CHARGES AND SPECIFICATIONS (PD468-121) and related papers are prepared
expeditiously, accurately and completely.
PROCEDURE
When a violation is inappropriate for command discipline or when command discipline is
declined:
COMMANDING OFFICER/SUPERVISOR PREFERRING CHARGES
1. Direct assigned supervisor/investigator to consult with the Department Advocate's
Office regarding the alleged misconduct and obtain approval for the preparation of
CHARGES AND SPECIFICATIONS.
a. Provide written documentation, files, and/or investigative reports supporting the
basis for charges and specifications, upon request.
NOTE: The Department Advocate's Office shall ensure that a sufficient legal basis
exists for each charge and specification approved and that all necessary steps
associated with the investigation have been completed. In appropriate cases, the
Department Advocate's Office may direct the issuance of a command discipline in lieu
of charges and specifications.
AFTER CHARGES AND SPECIFICATIONS HAVE BEEN VERBALLY APPROVED COMMANDING
OFFICER/SUPERVISOR PREFERRING CHARGES
2. Telephone the Internal Affairs Bureau Command Center.
a. Obtain name of Internal Affairs Bureau member notified and log number.
3. Provide the Department Advocate's Office with a Typed Letterhead, addressed to the
First Deputy Commissioner, describing the basis for each charge and specification.
a. Include the following:
(1) Internal Affairs Bureau log number and name of person notified
(2) Command/bureau serial number
(3) Duty schedule of complainant and respondent
(4) Name of consulting attorney who approved charges and specifications.
NOTE: When a member of the service has been suspended, the report on Typed
Letterhead must be forwarded to the Department Advocate's Office within forty-eight
(48) hours of suspension.
4. Provide the Department Advocate's Office with two (2) copies of the investigative
file that the charges and specifications are to be based on.
a. Provide any other additional documentation and/or reports that are requested by
the Department Advocate's Office.
5. Advise the respondent that he/she is the subject of charges and specifications.

a. Obtain the name, address and telephone number of the respondent's attorney and
provide same to the Department Advocate's Office.
DEPARTMENT ADVOCATE
6. Direct the preparation of an original set of CHARGES AND SPECIFICATIONS.
a. Forward to commanding officer of the originating command along with original
Typed Letterhead.
(1) Base charges and specifications on criminal indictment or information, if any,
arising out of same subject matter.
NOTE: If criminal charges are dismissed or result in acquittal, consult with the
commanding officer concerned, if necessary.
(2) Endorse approved CHARGES AND SPECIFICATIONS and date stamp.
(3) Ensure that CHARGES AND SPECIFICATIONS contain the correct serial number from
the originating command and all information pertaining to the duty schedules of the
complainant and the respondent.
NOTE: The member assigned to the Department Advocate's Office preparing the CHARGES
AND SPECIFICATIONS will indicate in the box captioned "RANK/TITLE," the appropriate
status, e.g., "Probationary Police Officer" or "Provisional Office Aide," etc. The
member's rank/title will also be indicated under the caption "SPECIFICATIONS," when
making reference to the member, e.g., "Said Probationary Police Officer Smith," etc.
Additionally, if charges are preferred against a member who has been placed on
disciplinary/dismissal probation, the specifications will be prefaced with the words,
"While on disciplinary/dismissal probation."
When a member of the service has been suspended, the completed CHARGES AND
SPECIFICATIONS will be forwarded to the requesting supervisor within two (2) business
days from the time the request for charges is received.
COMMANDING OFFICER/SUPERVISOR PREFERRING CHARGES
7. Have member of the service preferring charges and specifications sign the original
CHARGES AND SPECIFICATIONS.
8. Sign the CHARGES AND SPECIFICATIONS.
9. Date stamp and forward original CHARGES AND SPECIFICATIONS and original Typed
Letterhead to the next higher command within forty- eight (48) hours.
WITHIN THREE (3) BUSINESS DAYS OF RECEIPT OF CHARGES AND SPECIFICATIONS
COMMANDING OFFICER, NEXT HIGHER COMMAND
10. Endorse the original set of CHARGES AND SPECIFICATIONS.
11. Date stamp and forward the original set of CHARGES AND SPECIFICATIONS and Typed
Letterhead to the Department Advocate's Office.
12. Forward copy of CHARGES AND SPECIFICATIONS to:
a. Chief of Personnel
b. Member's command
c. Originating command.

13. Retain copy of CHARGES AND SPECIFICATIONS.
UPON RECEIPT OF CHARGES AND SPECIFICATIONS FROM BOROUGH COMMANDER/COUNTERPART
DEPARTMENT ADVOCATE
14. Review for completeness and date stamp. Ensure assigned attorney completes review
and assessment of the CHARGES AND SPECIFICATIONS within thirty (30) days.
ADDITIONAL DATA
Commanding officers are directed to fully complete the DEPARTMENT ADVOCATE'S OFFICE
BACKGROUND INFORMATION REPORT (PD468-147), relating to evaluation and whether or not
member is on disciplinary or entry level probation. This must be completed and
forwarded within five (5) days of receipt to Department Advocate's Office.
RELATED PROCEDURES
Service And Disposition Of Charges And Specifications (P.G. 206-06)
Cause For Suspension Or Modified Assignment (P.G. 206-07)
Suspension From Duty Uniformed Member Of The Service (P.G. 206-08)
Review Of Disciplinary Charges (A.G. 318-02)
Official Communications - Preparation (A.G. 322-11)
FORMS AND REPORTS
CHARGES AND SPECIFICATIONS (PD468-121)
DEPARTMENT ADVOCATE'S OFFICE BACKGROUND INFORMATION REPORT(PD468-147)
Typed Letterhead

P.G. 206-06 Service And Disposition Of Charges And Specifications
Date Effective: 01-01-00
PURPOSE
To ensure that the formal disciplinary process is commenced (service of charges and
specifications) and concluded (disposition of charges and specifications) in a
coordinated, timely and efficient manner.
PROCEDURE
Upon receipt of CHARGES AND SPECIFICATIONS (PD468-121) from the borough commander/next
higher command:
COMMANDING OFFICER, DEPARTMENT ADVOCATE'S OFFICE
1. Forward copy of CHARGES AND SPECIFICATIONS to respondent's attorney within two (2)
weeks along with the underlying explanatory memorandum prepared by the
supervisor/investigator preferring the charges and specifications.
NOTE: CHARGES AND SPECIFICATIONS will be served upon a suspended member of the
service expeditiously. (Exception may be made, with the approval of the First Deputy
Commissioner, when extenuating circumstances exist). A suspended probationary member
of the service will not be served, except as directed by the First Deputy
Commissioner.
2. Serve original and copy of CHARGES AND SPECIFICATIONS upon member of the service.
a. If personal service cannot be made, see "ADDITIONAL DATA" below.
NOTE: Absent exigent circumstances, service of charges and specifications shall be
within six (6) weeks after receipt by the Department Advocate's Office. However, in
disciplinary cases where the statute of limitations and/or other matters require
expeditious attention, the Department Advocate's Office will have the authority to
direct whatever actions are deemed necessary to effectuate the timely service of
charges and specifications.
RESPONDENT
3. Sign and return the original copy to the person serving the CHARGES AND
SPECIFICATIONS.
4. Have available and provide to Department Advocate's Office personnel:
a. Chart/squad, vacation and military schedule, and
b. Any other leave/absences.
(1) Advise the Department Advocate's Office of any changes of the aforementioned.
5. Retain copy of CHARGES AND SPECIFICATIONS.
MEMBER CONCERNED, DEPARTMENT ADVOCATE'S OFFICE
6. Sign original copy of CHARGES AND SPECIFICATIONS as a witness.
COMMANDING OFFICER, DEPARTMENT ADVOCATE'S OFFICE
7. Provide the respondent with an opportunity to accept a penalty disposition in
disciplinary case(s), when appropriate.

NOTE: The Department Advocate will confer regularly with the First Deputy
Commissioner concerning the Department's disciplinary policy.
8. Schedule Department trial date the day of service of CHARGES AND SPECIFICATIONS,
when disciplinary case(s) are not otherwise disposed of, absent exigent circumstances.
NOTE: When Department charges and specifications relate to outstanding criminal
charges, the disciplinary case may only be set for trial or otherwise disposed of with
the prior approval of the First Deputy Commissioner.
DEPARTMENT ADVOCATE
9. Ensure that all disciplinary decisions are accurately and promptly recorded.
10. Review all disciplinary cases for trends or patterns and policy implications.
a. Make periodic recommendations to the First Deputy Commissioner.
ADDITIONAL DATA
If personal service of the CHARGES cannot be made, service may be effected:
a. By mailing the CHARGES AND SPECIFICATIONS to the person to be served at his last
known residence by registered or certified mail, return receipt requested, OR
delivering the CHARGES AND SPECIFICATIONS to a person of suitable age and discretion
at his place of business, dwelling or usual place of abode of the person to be served.
Proof of service will be filed with the Deputy Commissioner - Trials or the Commanding
Officer, Operations Unit.
(1) Service is complete three (3) days after filing.
b. By delivering a copy of the CHARGES AND SPECIFICATIONS to the agent of the person
to be served.
c. Where service under subdivisions "a" and "b" cannot be made, affix CHARGES AND
SPECIFICATIONS either to the door of the actual place of business, dwelling or usual
place of abode, of the person to be served and by mailing (registered or certified,
return receipt requested) the CHARGES AND SPECIFICATIONS to the person at his last
known residence.
(1) Proof of such service will be filed with the Deputy Commissioner - Trials or
the Commanding Officer, Operations Unit.
(2) Service is complete three (3) days after filing.
d. In such manner as the Deputy Commissioner-Trials directs, upon motion without
notice, if service is impractical under subdivisions "a," "b" or "c."
RELATED PROCEDURE
Preparation Of Charges And Specifications (P.G. 206-05)
FORMS AND REPORTS
CHARGES AND SPECIFICATIONS (PD468-121)

P.G. 206-07 Cause For Suspension Or Modified Assignment
Date Effective: 01-01-00
PURPOSE
To describe those actions for which uniformed or civilian members of the service may
be suspended or, for which uniformed members of the service may be placed on modified
assignment.
NOTE: Civilian members of the service may NOT be placed on modified assignment.
1. The Police Commissioner, a deputy commissioner, a hearing officer assigned to the
Office of Deputy Commissioner - Trials, the Chief Surgeon, Deputy Chief Surgeon, a
civilian director, or a uniformed member of the service in the rank of captain or
higher may suspend a member of the service (uniformed or civilian) or place a
uniformed member of the service on modified assignment when, in their opinion, such
action is necessary.
2. A ranking officer (uniformed member of the service in rank of sergeant or above)
in-charge or in-command MUST SUSPEND a member of the service when the member:
a. Refuses to perform assigned duties at roll call or during tour of duty
b. Refuses an order of a ranking member to answer question specifically directed and
narrowly related to the performance of official duties, after being informed of
member's rights as specified in P.G. 206-13, "Interrogation Of Members Of The Service"
c. Is absent without leave for five (5) consecutive tours
d. Refuses to obey a lawful order by a ranking member
e. Refuses to submit to a drug-screening test
f. Has an interest in, or association with, or patronizes premises (licensed or
unlicensed) engaged in illegal gambling operations, use of drugs, smoke shops, social
clubs, or after hours clubs, except in the performance of duty.
NOTE: Traffic Managers and Administrative School Safety Managers are authorized to
suspend civilian personnel under their command for violations listed in step 2 above.
(The principal of the school where the school safety agent is assigned will be
notified of the suspension). Suspension by a ranking officer, by a Traffic Manager or
an Administrative School Safety Manager, other than a captain and above, is by
authority of the First Deputy Commissioner. Prior conferral or approval of the First
Deputy Commissioner is NOT required.
3. A captain or above may place a uniformed member of the service on modified
assignment or suspension when a member:
a. Is indicted by a grand jury
b. Is arrested
c. Is served with CHARGES AND SPECIFICATIONS (PD468-121), alleging serious
misconduct
d. Is unfit for duty due to the effects of an intoxicant or drug or after effects
thereof

e. Patronizes an unlicensed premises (neighborhood tavern or restaurant with an
expired/suspended license) where the only apparent illegal activity is the sale of
alcoholic beverages, except in the performance of duty.
NOTE: A member of the service (uniformed or civilian) presently on suspension, or a
uniformed member of the service on modified assignment pursuant to either steps 2 or 3
above, MUST be re-suspended or suspended, as applicable, for any subsequent violation
of the subject steps.
ADDITIONAL DATA
In all cases in which the investigating commanding officer/duty captain is
contemplating changing the duty status of a member of the service (i.e., suspension,
modification or restricted duty pending evaluation of duty status), he/she should
confer with the Internal Affairs Bureau Command Center to ascertain any relevant
information pertaining to the member(s) of the service, PRIOR to making this decision.
This conferral is to obtain background information that may assist in the
investigation. All decisions regarding the investigation, as well as any resulting
determination regarding the member's duty status, remain the responsibility of the
commanding officer/duty captain concerned.
In appropriate cases, a captain or above may assign
to administrative duties in the next higher command
suspension or modified assignment, when there is no
and facts or circumstances indicate such assignment
the Department.

a uniformed member of the service
without placing the member on
disciplinary action contemplated
would be in the best interests of

The borough commander/counterpart will review the assignment within three (3) days and
determine further appropriate action. A report of this review and results, including
the anticipated date member will be returned to command, will be prepared on Typed
Letterhead and forwarded to the First Deputy Commissioner.
In all cases where the decision to suspend a member of the service (uniformed or
civilian) or to place a uniformed member of the service on modified assignment is
based on the discretion of the captain or above (steps 1 and 3 of this procedure),
he/she will, prior to making that decision, confer with the borough
commander/counterpart or executive officer.
The Office of Deputy Commissioner - Legal Matters will be available for questions
related to law and the Department Advocate's Office will be available for advice on
procedures for suspension or modified assignment. However, the decision to suspend or
place a uniformed member of the service on modified assignment will rest with the
field commander.
A ranking officer who reasonably believes that a uniformed member of the service is
unfit for duty due to effects of an alcoholic intoxicant will notify the precinct
commander/duty captain who will respond, conduct an investigation, and based upon
common sense standards determine if the member is fit for duty. If found unfit,
whether on or off duty, the captain making such determination will suspend the member
or place him/her on modified assignment; apprise the member concerned of the
availability of the Counseling Service Program, and, if the member desires to
participate, contact the Counseling Service DIRECT, during normal business hours, or
during other than business hours, request conferral by contacting the Sick Desk,
supervisor. The precinct commander/duty captain will also prepare seven (7) copies of
report on Typed Letterhead detailing observations and circumstances leading to
determination of unfitness and action taken. Forward copies (DIRECT) to First Deputy
Commissioner, Deputy Commissioner - Trials, Chief of Department, Chief of Personnel,
Department Advocate's Office, and one (1) copy to be filed in command. An additional
copy will be forwarded to the First Deputy Commissioner (THROUGH CHANNELS).
FORMS AND REPORTS

CHARGES AND SPECIFICATIONS (PD468-121)
Typed Letterhead

P.G. 206-08 Suspension From Duty Uniformed Member Of The Service
Date Effective: 01-01-00
PURPOSE
To temporarily prohibit a uniformed member of the service from performing assigned
duties.
PROCEDURE
When a uniformed member of the service is suspended:
RANKING OFFICER IN CHARGE
1. Inform member concerned of suspension from duty and the reason.
2. Direct member to surrender all Department property and all revolvers or pistols
owned or possessed.
3. Direct member to report in person, if not on sick report, each Monday, Wednesday
and Friday to residence precinct. (Captain and above will report to residence borough
command.)
4. Inform suspended member that he may request waiver of reporting requirement by
submitting form AGREEMENT TO ACCEPT SERVICE OF NOTICE (PD468-126) at residence
precinct or Department Advocate's Office.
NOTE: If suspended member prepares form in residence precinct, the precinct
commander will forward a copy of the form to the Department Advocate's Office. If the
form is prepared in the Department Advocate's Office, Department Advocate personnel
will notify the desk officer, precinct of residence that the suspended member no
longer has to report.
UNIFORMED MEMBER OF THE SERVICE
5. Surrender, promptly, all Department property and all pistols or revolvers owned or
possessed.
6. Do not wear uniform while suspended.
RANKING OFFICER IN CHARGE
7. Enter facts concerning suspension in Command Log.
8. Notify supervisor on duty at Operations Unit, member's command, and member's
residence precinct, if below rank of captain, or residence borough command if captain
or above.
a. Notify Internal Affairs Bureau Command Center.
9. Follow procedure for removal of property as outlined in P.G. 206-17, "Removal And
Restoration Of Firearms."
a. Property other than firearms, shield and IDENTIFICATION CARD (PD416-091) will be
retained at member's command.
10. Immediately forward report (DIRECT) to First Deputy Commissioner, Deputy
Commissioner - Trials, Chief of Department, Chief of Personnel, Department Advocate
and member's commanding officer. Forward an additional copy of report to First Deputy
Commissioner (THROUGH CHANNELS).

SUPERVISOR ON DUTY, OPERATIONS UNIT
11. Inform ranking officer in charge that CHARGES AND SPECIFICATIONS (PD468-121) must
be forwarded within forty-eight (48) hours of the suspension.
MEMBER'S COMMANDING OFFICER
12. Have CHARGES AND SPECIFICATIONS prepared.
IF SUSPENDED MEMBER ELECTS NOT TO SUBMIT WAIVER (AGREEMENT TO ACCEPT SERVICE OF
NOTICE)
UNIFORMED MEMBER CONCERNED
13. Report to residence precinct each Monday, Wednesday and Friday.
DESK OFFICER, RESIDENCE PRECINCT
14. Direct member to prepare REPORT OF SUSPENDED MEMBER'S VISIT (PD408-061) in your
presence.
15. Complete appropriate captions under section entitled "Witnessed By."
16. Make entry in Command Log and deliver REPORT to integrity control officer.
INTEGRITY CONTROL OFFICER
17. Maintain a list of uniformed members of the service who are suspended and are
required to report to the residence precinct.
18. Check Telephone Record and FINEST messages each day to ensure that uniformed
members who are required to report are added to the list as required.
NOTE: If doubt exists regarding reporting by uniformed members of the service,
contact Department Advocate's Office, Trial Calendar Unit.
19. Monitor appearances of suspended uniformed members of the service.
20. Inform commanding officer when suspended member fails to report as required.
COMMANDING OFFICER, RESIDENCE PRECINCT
21. Prepare SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468123), if member fails to report as required.
22. Forward SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT to
member's commanding officer for further disciplinary action, if required.
ADDITIONAL DATA
A uniformed or civilian member of the service under suspension who desires to be
restored to duty or a uniformed member under suspension who desires to be placed on
modified assignment will submit a request to the First Deputy Commissioner through the
Department Advocate's Office.
When a uniformed member of the service, in the rank of sergeant and above, is being
suspended the following provisions shall be applied. The member shall be suspended
with pay until the following Sunday. Commencing at 0001 hours on that Sunday, the
member shall be on suspension without pay. The suspension without pay will continue in
full week (Sunday to Saturday) increments. The minimum suspension without pay shall

be for one (1) full week. The maximum time shall be four (4) full weeks.
shall always be returned to duty on a Sunday at 0001 hours.

The member

RELATED PROCEDURES
Preparation Of Charges And Specifications (P.G. 206-05)
Cause For Suspension Or Modified Assignment (P.G. 206-07)
Modified Assignment (P.G. 206-10)
Removal And Restoration Of Firearms (P.G. 206-17)
Suspension Of Civilian Employee (A.G. 319-18)
Residence Reports (A.G. 320-02)
FORMS AND REPORTS
AGREEMENT TO ACCEPT SERVICE OF NOTICE (PD468-126)
CHARGES AND SPECIFICATIONS (PD468-121)
REPORT OF SUSPENDED MEMBER'S VISIT (PD408-061)
SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123)

P.G. 206-09 Suspension From Duty - Civilian Member Of The Service
Date Effective: 01-01-00
PURPOSE
To temporarily prohibit a civilian member of the service from performing duty and to
complete disciplinary procedures within (30) days.
PROCEDURE
When a civilian member of the service is suspended:
RANKING OFFICER IN CHARGE
1. Inform member concerned of suspension from duty and reason.
2. Direct member to surrender all Department property.
a. Have IDENTIFICATION CARD (PD416-091) forwarded direct to Employee Management
Division with Typed Letterhead and obtain receipt.
b. Have Department Gas Card forwarded to Fuel Control Center with Typed Letterhead
and obtain receipt.
c. Have other department property safeguarded at command, e.g., keys, etc.
3. Direct civilian member of the service not to wear uniform or part of uniform while
under suspension.
4. Notify member concerned that charges are to be preferred and will be processed in
normal manner.
a. Supervise preparation of charges.
5. Notify the following:
a. Operations Unit
b. Internal Affairs Bureau Command Center
c. Civilian member's commanding officer/counterpart, if not present.
SUPERVISOR ON DUTY, OPERATIONS UNIT
6. Enter facts concerning suspension in Command Log.
7. Inform ranking officer in charge that CHARGES AND SPECIFICATIONS (PD468-121) must
be forwarded within forty-eight (48) hours of suspension.
RANKING OFFICER IN CHARGE
8. Submit report on Typed

Letterhead

a. First Deputy Commissioner
b. Chief of Department
c. Deputy Commissioner-Trials
d. Department Advocate's Office

within

twenty-four (24) hours to:

e. Civilian member's commanding officer.
COMMANDING OFFICER
9. Notify next higher command.
COMMANDING OFFICER, NEXT HIGHER COMMAND
10. Contact Department Advocate's Office.
11. Ascertain if every effort is being made to complete disciplinary process within
thirty (30) days.
12. Notify Department Advocate of all relevant facts, if circumstances indicate case
may not be disposed of within thirty (30) days.
IF CIVILIAN HAS BEEN ARRESTED
13. Advise civilian of the following available options prior to arranging conference
concerning charges:
a. May request conference be held in usual manner, OR
b. May request, in writing, an adjournment of all department action pending final
determination of criminal case.
14. Instruct civilian member of the option of signing a waiver for any pay due
him/her, if he/she is continued on suspension past thirty (30) days.
a. Waiver does not apply to lost wages if civilian is ultimately found not guilty.
(1) Civilian is entitled to full pay during period of suspension beyond thirty
(30) days, less any amount of compensation earned during same period in such case.
NOTE: If civilian member has criminal charges pending and refuses to sign waiver,
the commanding officer next higher command of civilian must hold informal conference
within thirty (30) days of date of suspension.
IF CIVILIAN IS AWOL
COMMANDING OFFICER OF CIVILIAN
15. Prepare and forward CHARGES AND SPECIFICATIONS.
a. If Department property is not accounted for, have COMPLAINT REPORT (PD313-152)
prepared.
DEPARTMENT ADVOCATE
16. Have civilian member respond to Employee Management Division for IDENTIFICATION
CARD, if suspension is rescinded.
a. Commanding officer will be responsible for the return of any other department
property removed.
ADDITIONAL DATA
The Department Advocate will have CHARGES AND SPECIFICATIONS served as provided in
P.G. 206-06, "Service And Disposition Of Charges And Specifications" and after
service, a trial will be held before Deputy Commissioner - Trials, in absentia if

necessary. Civilian member may request a formal conference at next higher command at
any time prior to holding a formal trial.
A civilian member of the service under suspension who desires to be restored to duty
will submit a written request to the First Deputy Commissioner through the Department
Advocate's Office. Civilian Employee Handbook will be accounted for if civilian is
dismissed.
RELATED PROCEDURES
Notification-Certain Arrest Situations (P.G. 208-69)
Command Discipline (P.G. 206-02)
Preparation Of Charges And Specifications (P.G. 206-05)
Service Of Charges And Specifications (P.G. 206-06)
Cause For Suspension Or Modified Assignment (P.G. 206-07)
Civilian Employee Resignation (A.G. 319-17)
FORMS AND REPORTS
CHARGES AND SPECIFICATIONS (PD468-121)
COMPLAINT REPORT(PD313-152)
IDENTIFICATION CARD (PD416-091)
Typed Letterhead

P.G. 206-10 Modified Assignment
Date Effective: 03-26-04
PURPOSE
To assign a uniformed member of the service to non-enforcement duties pending
determination of fitness to perform police duties.
SCOPE
Firearms may be removed from a uniformed member of the service for disciplinary as
well as non-disciplinary reasons. In incidents where there is no misconduct and no
disciplinary action is anticipated, the member will not be placed on modified
assignment. When a firearms removal is based on non-disciplinary factors, the ranking
officer directing the removal will comply with the applicable provisions of Patrol
Guide procedure 205-47, "Temporary Removal of Firearms In Non-Disciplinary Cases."
PROCEDURE
When placing a uniformed member of the service on modified assignment:
RANKING OFFICER IN CHARGE
1. Inform member that assignment is contingent upon being available for prompt
departmental disciplinary trial.
2. Remove firearms, shield, IDENTIFICATION CARD (PD416-091) and other Department
property as directed in P. G. 206-17, "Removal And Restoration Of Firearms". (Member
may retain Department Manual).
3. Direct member to report in civilian clothes at 0900 hours, the next business day to
Personnel Orders Section.
4. Enter facts in Command Log.
5. Notify supervisor on duty at Operations Unit immediately.
a. Notify Internal Affairs Bureau Command Center.
6. Immediately submit report (DIRECT) to First Deputy Commissioner, Deputy
Commissioner - Trials, Chief of Department, Chief of Personnel, Dept. Advocate, and
member's commanding officer. Forward additional copy of report to First Deputy
Commissioner (THROUGH CHANNELS).
UNIFORMED MEMBER OF THE SERVICE CONCERNED
[I.O. 48 s 04] 7. Report to the Employee Management Division, Shield and
Identification Card Unit for a new IDENTIFICATION CARD.
ADDITIONAL DATA
The First Deputy Commissioner must approve the return of firearms, shield and
IDENTIFICATION CARD to a uniformed member of the service on modified assignment unless
the Police Commissioner directs return of such property.
A uniformed member of the service on modified assignment who desires to be restored to
duty will submit a request to the First Deputy Commissioner's Office through the
Department Advocate's Office.

A member continues to accrue vacation and is permitted to take vacation or authorized
leave if there is no conflict with appearance at criminal or disciplinary trial.
Members who are defendants in a criminal action shall not appear in court on these
cases while on duty. Such appearances shall be made on regular days off or with
authorized excusals.
If uniformed member on modified assignment does not carry out his duties in a
satisfactory manner, the commanding officer of the unit may recommend to the First
Deputy Commissioner, through channels, that the member be suspended.
RELATED PROCEDURES
Cause For Suspension Or Modified Assignment (P.G. 206-07)
Removal And Restoration Of Firearms (P.G. 206-17)
FORMS AND REPORTS
IDENTIFICATION CARD (PD416-091)

P.G. 206-11 Member Of The Service Arrested (Uniformed Or Civilian)
Date Effective: 01-01-00
PURPOSE
To record and investigate cases when members of the service, both uniformed or
civilian, are arrested.
PROCEDURE
When a member of the service is arrested:
DEFINITION
CRIMINAL VIOLATION - For the purpose of this procedure, means any violation of law,
rule or regulation, whether committed within New York State or outside of the State,
for which a penalty of a term of imprisonment may be imposed, but shall not include
parking violations, traffic infractions (other than leaving the scene of an incident
without reporting and driving while ability impaired) and violations of law, rule or
regulation when a personal service summons received contemplates a civil penalty only.
ARRESTED WITHIN CITY
MEMBER OF THE SERVICE ARRESTED
1. Immediately notify arresting authority of position as a member of the New York City
Police Department.
2. Promptly notify desk officer, precinct of arrest, of details if arrest effected by
law enforcement agency other than New York City Police Department.
NOTE: All members of the service (uniformed or civilian), who receive a personal
service summons for a criminal violation, are required to immediately notify their
commanding officer, and provide the commanding officer with a copy of the summons.
DESK OFFICER
3. Immediately notify Internal Affairs Bureau Command Center.
4. Immediately notify precinct commander/duty captain.
5. Promptly notify the Operations Unit and include:
a. Time and date of arrest
b. Place of occurrence
c. Present location of member or place where he will be available for interview
d. Identity of all persons involved in the incident
e. Manner in which member became involved
f. Sickness or injury of member or other persons involved
g. Identity and statements of witnesses
h. Title and description of the law violated
i. Identity of law enforcement agency making arrest (federal, state or local)

j. Specific charges against the member
k. Date and location of court appearance, if known
l. Interim or final disposition, if any.
6. Make entry of notification in Telephone Record and include identity of precinct
commander/duty captain notified.
PRECINCT COMMANDER/DUTY CAPTAIN
7. Make certain arrested member's commanding officer is notified.
8. Notify patrol borough commander, borough of arrest.
PATROL BOROUGH COMMANDER CONCERNED
9. Assign captain or above to conduct investigation.
RANKING OFFICER CONDUCTING INVESTIGATION
10. Commence immediate investigation and interview arrested member and witnesses, if
any.
11. Submit report on Typed Letterhead to Chief of Department within twenty-four (24)
hours.
12. Ascertain status of case no later than twenty-four (24) hours after each court
appearance of member.
13. Prepare a report on Typed Letterhead indicating status of case and adjournment
dates and forward to:
a. First Deputy Commissioner
b. Chief of Department
c. Chief of Personnel
d. Chief of Internal Affairs
e. Department Special Prosecutor or Department Advocate's Office, as appropriate
f. Patrol borough commander concerned.
14. Direct arrested member to immediately notify his commanding officer if charges are
dismissed.
ARRESTED OUTSIDE CITY
MEMBER OF THE SERVICE ARRESTED
15. Immediately notify arresting authority of position as a member of the New York
City Police Department.
16. Immediately notify Operations Unit, comply with the remainder of step 5,
subdivisions "a" to "l", and include identity of local police authorities involved.
17. Notify commanding officer without delay.

NOTE: Commanding officer will contact arrested member within twenty-four (24) hours
of court appearance and ascertain status of case. All members of the service
(uniformed or civilian), who receive a personal summons for a criminal violation, are
required to immediately notify their commanding officer, and provide the commanding
officer with a copy of the summons.
SUPERVISOR, OPERATIONS UNIT
18. Immediately notify Internal Affairs Bureau Command Center, and the following:
ARREST MADE IN
* Westchester, Rockland
Orange or Putnam

NOTIFY
Commanding Officer,
Patrol Borough Bronx

* Nassau or Suffolk

Commanding Officer,
Patrol Borough Queens North
or South, as appropriate

19. Notify commanding officer of arrested member.
a. If command is closed, make notification at 0900 hours, next business day.
PATROL BOROUGH COMMANDER OR CHIEF OF INTERNAL AFFAIRS
20. Assign a captain or above, to conduct investigation.
RANKING OFFICER CONDUCTING INVESTIGATION
21. Communicate by telephone with arresting authorities to determine if there are
witnesses to the incident.
NOTE: Ranking officer assigned is authorized to use a Department vehicle within city
and the six (6) residence counties without prior permission.
22. Advise the supervising officer, Operations Unit, of facts.
23. Submit report on Typed Letterhead to the Chief of Department within twenty-four
(24) hours.
24. Ascertain status of case no later than twenty-four (24) hours after each court
appearance of member.
25. Prepare and forward a report, indicating status and adjournment date, to First
Deputy Commissioner, Chief of Department, Chief of Personnel, Chief of Internal
Affairs, Department Special Prosecutor or Department Advocate's Office (as
appropriate), and patrol borough commander responsible for the investigation.
a. Include arrest number, docket number, and jurisdiction in this report.
IN ALL CASES
MEMBER OF THE SERVICE ARRESTED
26. Keep commanding officer informed of status of case at least once every thirty (30)
days and include:
a. Adjournment dates
b. Final disposition
c. If appeal made

d. Disposition of appeal.
27. Notify commanding officer as soon as possible if charges are dismissed.
COMMANDING OFFICER, ARRESTED MEMBER
28. Telephone the Department Advocate and the borough commander responsible for the
investigation of the disposition of all criminal charges, if Department charges have
been preferred.
29. Provide the Chief of Internal Affairs with a final disposition of all criminal
charges involving the arrest of a member of their command.
DEPARTMENT ADVOCATE
30. Obtain a "Certificate of Disposition" from the appropriate jurisdiction and verify
conviction (or plea) of the member of the service, with special attention to crimes
involving domestic violence, upon receipt of notification.
RELATED PROCEDURES
Notifications In Certain Arrest Situations (P.G. 208-69)
Preparation Of Charges And Specifications (P.G. 206-05)
Interrogation Of Members Of The Service (P.G. 206-13)
Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08)
Modified Assignment (P.G. 206-10)
Cause For Suspension Or Modified Assignment (P.G. 206-07)
Review Of Arrest Cases Involving A Member Of The Service As A Defendant (P.G. 206-16)
FORMS AND REPORTS
Typed Letterhead

P.G. 206-12 Removal Of Firearms From Intoxicated Uniformed Member Of The Service
Date Effective: 10-17-03
REMOVAL OF FIREARMS FROM INTOXICATED UNIFORMED MEMBER OF THE SERVICE
PURPOSE
To determine if an on/off duty uniformed member of the service is unfit for duty due
to intoxication.
DEFINITION
INTOXICATION - Unfitness for duty due to the influence of alcohol, narcotics, or other
drug, or under circumstances in which surrounding events of a timely nature indicate
that the member may have been intoxicated during an earlier period directly related to
the incident in question.
PROCEDURE
Upon observing a uniformed member of the service who appears unfit for duty due to
intoxication:
SUPERVISORY MEMBER
1. Direct that member remain at Department facility or other location pending the
arrival of commanding officer/duty captain.
2. Prepare, immediately, SUPERVISOR'S FITNESS FOR DUTY REPORT (PD469-150) based upon
observations of member of the service.
3. Notify precinct commander/duty captain to respond to facility.
COMMANDING OFFICER/DUTY CAPTAIN
4. Prepare, immediately, SUPERVISOR'S FITNESS FOR DUTY REPORT based upon observations
of member of the service.
5. Conduct an investigation to determine if member is unfit for duty due to
intoxication at the time of the alleged misconduct.
NOTE: Common sense standards will be applied to determine whether a member of the
service is unfit for duty due to intoxication. Commanding officers/duty captains will
examine the totality of the circumstances and will consider all credible relevant
information when determining a member's fitness for duty. Such information will
include all SUPERVISOR'S FITNESS FOR DUTY REPORTS prepared, any witness statements
made by civilians or members of the service, and any available scientific evidence
(Breathalyzer, blood test, etc.). On the basis of all available information, viewed
in light of the time elapsed since any alleged acts of misconduct or since the first
supervisory observation of the member, the commanding officer/duty captain will
conclude whether the member was unfit for duty at the time of the alleged misconduct.
6. Remove firearms when it is determined that member is intoxicated (see P.G. 206-17,
"Removal And Restoration Of Firearms").
7. Place member on modified assignment or suspend from duty, as appropriate.
8. Advise member of availability of Counseling Service Program.
NOTE: A supervisory officer is mandated in all cases to contact the Counseling
Services Unit on behalf of a member who is placed on modified assignment, suspended,

or has his/her firearms removed due to being unfit for duty. The services of the
Counseling Service Program are not available to personnel for illegal drug use and/or
abuse problems.
9. Have supervisory officer contact Counseling Service DIRECT, during normal business
hours. At other times, conferral with a counselor may be requested by contacting the
Sick Desk supervisor.
10. Prepare five (5) copies of all completed SUPERVISOR'S FITNESS FOR DUTY REPORTS
(commanding officer/duty captain's and referring supervisor's).
11. Prepare seven (7) copies of a report on Typed Letterhead detailing observations
and circumstances that led to determination that member was unfit for duty and forward
each, with copies of all SUPERVISOR'S FITNESS FOR DUTY REPORTS, as follows:
a. First Deputy Commissioner - Original (DIRECT)
b. First Deputy Commissioner (THOUGH CHANNELS)
c. Chief of Department (DIRECT)
d. Chief of Personnel (DIRECT)
e. Deputy Commissioner - Trials
f. Department Advocate's Office
g. Member's commanding officer.
ADDITIONAL DATA
Prior to final adjudication of a disciplinary matter, in all misconduct cases in which
the use of alcohol is indicated, a conferral with the Early Intervention Unit must be
made, and an alcoholism assessment by the Counseling Services Unit, must be conducted.
In addition, in appropriate cases, final adjudication of the disciplinary matter will
be held in abeyance pending completion of treatment for alcoholism. The Department
Advocate's Office or the Office of the Special Prosecutor, as appropriate, are
required to ensure that these steps are taken.
RELATED PROCEDURES
Cause For Suspension Or Modified Assignment (P.G. 206-07)
Suspension From Duty (P.G. 206-08)
Modified Assignment (P.G. 206-10)
Administration Of Drug Screening Tests For Cause (P.G. 205-30)
Removal/Restoration Of Firearms (P.G. 206-17)
FORMS AND REPORTS
SUPERVISOR'S FITNESS FOR DUTY REPORT (PD469-150)
Type Letterhead

P.G. 206-13 Interrogation Of Members Of The Service
Date Effective: 01-01-00
PURPOSE
To protect the rights of the member of the service (uniformed or civilian) in an
official Department investigation.
PROCEDURE
Prior to questioning a member of the service (uniformed or civilian) who is the
subject or a witness in an official investigation:
INTERROGATING OFFICER
1. Permit member to obtain counsel if:
a. A serious violation is alleged, OR
b. Sufficient justification is presented although the alleged violation is minor.
2. Notify member concerned two (2) business days prior to date of hearing to permit
member to obtain and confer with counsel.
NOTE: A uniformed member of the service in the rank of police officer who is the
subject of an official investigation will be given two (2) business days prior to the
date of a hearing, if a serious violation is alleged or sufficient justification is
presented even though the alleged violation is minor, to obtain and confer with
counsel. In addition, a police officer that is a witness in an official investigation
is entitled to a period of time, up to four (4) hours, to confer with counsel.
A uniformed member of the service in the rank of detective, sergeant, lieutenant or
captain and above, who is the subject of an official investigation or a witness in an
official investigation, shall be given a reasonable period of time to obtain and
confer with counsel prior to questioning. Interrogations of members in routine, noncritical matters should be scheduled during business hours on a day when the member is
scheduled to work.
Interrogations of detectives, sergeants, lieutenants, and captains and above in
emerging investigations, where there is a need to gather timely information, should
usually be done after all preliminary steps and conferrals have been completed and the
member to be questioned has been afforded a reasonable time to obtain and confer with
counsel. In determining what is a reasonable period of time, consideration should be
given to the nature of the investigation, the need for the Department to have the
information possessed by the member in a timely manner, and the stage the
investigation is at when the need to question the member has been determined. The
emergent nature and exigent circumstances of each investigation will determine the
length of time afforded the member before questioning is conducted. However, in all
cases the determination as to what is a reasonable time will be made by the captain
(or above) in charge of the investigation.
3. Inform member concerned of:
a. Rank, name and command of person in charge of investigation
b. Rank, name and command of interrogating officer
c. Identity of all persons present
d. Whether he is subject or witness in the investigation, if known

e. Nature of accusation
f. Identities of witnesses or complainants (address need not be revealed) except
those of confidential source or field associate unless they are witnesses to the
incident
g. Information concerning all allegations.
h. The Department's policy regarding making false statements (see P.G. 203-08).
4. Permit representative of department line organization to be present at all times
during interrogation.
5. Conduct interrogation at reasonable hour, preferably when member is on duty during
daytime hours.
6. Ensure that interrogation is recorded either mechanically or by a department
stenographer.
a. The Department Advocate will determine if a transcript is required in noncriminal or minor violation cases.
7. DO NOT use:
a. "Off the record" questions
b. Offensive language or threats (transfer, dismissal or other disciplinary
punishment)
c. Promises of reward for answering questions.
8. Regulate duration of question periods with breaks for meal, personal necessity,
telephone call, etc.
9. Record all recesses.
NOTE: Interrogations may be conducted before or after CHARGES AND SPECIFICATIONS
(PD468-121) have been served. An interrogation conducted after service of charges
must be completed at least ten (10) days prior to the date of Department trial except
as directed by the Deputy Commissioner - Trials.
10. Conduct interrogation within a reasonable time after disposition of criminal
matter, when member was arrested, indicted or under criminal investigation.
DEPARTMENT ADVOCATE
11. Furnish member with copy of tape of interrogation no later than twenty (20) days
after service of charges.
a. If interrogation was conducted after service of charges, tape must be furnished
to member no later than five (5) days after interrogation
b. Furnish transcript, if one was prepared, by 1000 hours on trial date, in all
cases.
NOTE: When the Department trial date is scheduled immediately after CHARGES AND
SPECIFICATIONS are served, the Deputy Commissioner - Trials will grant the Department
reasonable time to conduct an interrogation. In any event, a copy of the tape and a
copy of the transcript must be furnished as indicated above, if appropriate.

COMMANDING OFFICER OF MEMBER
12. Assign member to 2nd Platoon, if possible.
MEMBER OF THE SERVICE
13. Answer questions specifically directed and narrowly related to official duties.
(Refusal shall result in suspension from duty).
14. Submit OVERTIME REPORT (PD138-064) if lost time accrues as result of
investigation.
SUPERVISOR IN CHARGE OF INVESTIGATION
15. Notify the desk officer immediately when member of the service is directed to
leave his post or assignment to report for an official investigation.
16. Ensure that notifications concerning official investigations are properly recorded
in appropriate Department records when made to or recorded from:
a. Complainants
b. Witnesses
c. Lawyers
d. Respondents
e. Other interested parties.
DESK OFFICER
17. Record in appropriate department records and notify the investigating command
immediately of notifications or messages received from:
a. Lawyers
b. Witnesses
c. Complainants
d. Other interested parties involved in the subject investigation.
ADDITIONAL DATA
If a member of the service (uniformed or civilian) is under arrest or is the subject
of a criminal investigation or there is a likelihood that criminal charges may result
from the investigation, the following warnings shall be given to the member concerned
prior to commencement of the interrogation:
"I wish to advise you that you are being questioned as part of an official
investigation by the Police Department. You will be asked questions specifically
directed and narrowly related to the performance of your duties. You are entitled to
all the rights and privileges guaranteed by the laws of the State of New York, the
Constitution of this state and the Constitution of the United States, including the
right not to be compelled to incriminate yourself and the right to have legal counsel
present at each and every stage of this investigation.
I further wish to advise you that if you refuse to testify or to answer questions
relating to the performance of your official duties, you will be subject to
departmental charges, which could result in your dismissal from the Police Department.

If you do answer, neither your statements nor any information or evidence which is
gained by reason of such statements can be used against you in any subsequent criminal
proceedings. However, these statements may be used against you in relation to
subsequent departmental charges."
The questions and answers resulting from the interrogation conducted pursuant to this
procedure are confidential. They are not to be revealed nor released to any person or
agency outside the department without prior written approval of the Deputy
Commissioner - Legal Matters. If a subpoena duces tecum is received for any such
questions and answers, the Legal Bureau should be contacted immediately.
FORMS AND REPORTS
CHARGES AND SPECIFICATIONS (PD468-121)
OVERTIME REPORT (PD138-064)

P.G. 206-14 Sealing Disciplinary Records
Date Effective: 01-01-00
PURPOSE
To ensure that disciplinary records regarding Schedule "B" command disciplines and
certain corruption/misconduct allegations are sealed in a member's Central Personnel
Index file.
DEFINITION
SEALED - Information is suppressed on member's Central Personnel Index whenever
background inquiry is made, including promotion and transfer requests.
PROCEDURE
When a member of the service wishes to seal all records pertaining to a Schedule "B"
command discipline:
MEMBER OF THE SERVICE
1. Prepare a Typed Letterhead addressed to commanding officer requesting the sealing
of Schedule "B" command discipline on the 3rd anniversary from the date of
disposition.
COMMANDING OFFICER/EXECUTIVE OFFICER
2. Determine if requesting member received charges and specifications and/or
additional Schedule "B" command discipline(s) during the above time frame.
3. Expunge SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468123) from member's command folder, endorse original request and forward to Employee
Management Division, if no additional violations.
a. If member has been the subject of an additional violation(s), advise member by
endorsement on original request and file copy in member's command folder.
b. Advise member that he/she may resubmit request three (3) years after the
disposition of the most recent disciplinary violation.
UPON RECEIPT OF ENDORSED REQUEST
EMPLOYEE MANAGEMENT DIVISION
4. Seal Schedule "B" command discipline on member's Central Personnel Index if
satisfied clemency requirement has been met.
5. Endorse original request and return to member concerned.
6. Forward a copy of endorsed request to:
a. Disciplinary Assessment Unit
b. Department Advocate's Office.
ADDITIONAL DATA
Allegations of misconduct ("M" Cases) or corruption ("C" Cases) which result in a
final disposition of exonerated or unfounded will be sealed in the member's Central
Personnel Index by the Internal Affairs Bureau. Sealed allegations and command

disciplines will only be available to the Internal Affairs Bureau for statistical
evaluations and internal investigations. Additionally, these records will be made
available to the Legal Bureau and the Early Intervention Unit as necessary to enable
those commands to perform their respective responsibilities.
RELATED PROCEDURES
Command Discipline (P.G. 206-02)
Authorized Penalties Under Command Discipline (P.G. 206-04)
FORMS AND REPORTS
SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123)
Typed Letterhead

P.G. 206-15 Sealing Disciplinary Charges
Date Effective: 01-01-00
PURPOSE
To seal disciplinary charges in a member of the service's Central Personnel Index
file, the Department Advocate's Office Disciplinary Record System database and any
other folders/files where disciplinary charges are maintained.
PROCEDURE
When a member of the service (uniformed or civilian) who has been found "not guilty"
after a Department trial requests to have disciplinary charges sealed:
UNIFORMED MEMBER OF THE SERVICE
1. Prepare request on Typed Letterhead, not earlier than two (2) years following final
decision after trial, and include:
a. Name of member of the service
b. Shield/tax registry number
c. Department Advocate's Office case number
d. Date of final decision by Police Commissioner
NOTE: A trial decision is final on the date it is signed by the Police Commissioner.
2. Forward request direct to Commanding Officer, Department Advocate's Office.
COMMANDING OFFICER, DEPARTMENT ADVOCATE'S OFFICE
3. Review request to have disciplinary charges sealed.
4. Make recommendation to Police Commissioner, through channels, considering:
a. Member's overall service record
b. Nature of charges
c. Other relevant factors.
5. Attach request to recommendation and forward to Assistant
Department Advocate.

Commissioner -

ASSISTANT COMMISSIONER DEPARTMENT ADVOCATE
6. Review recommendation and request.
a. Forward with comments to First Deputy Commissioner by endorsement.
FIRST DEPUTY COMMISSIONER
7. Review endorsed recommendation and forward to Police Commissioner by endorsement
with recommendation for final determination.
POLICE COMMISSIONER
8. Approve/disapprove request by endorsement after review of recommendations.

9. Have approved/disapproved request forwarded to Commanding Officer, Department
Advocate's Office, through channels.
COMMANDING OFFICER, DEPARTMENT ADVOCATE'S OFFICE
10. File approved/disapproved requests in appropriate case folder for member
concerned.
11. Seal the appropriate disciplinary record in Department Advocate's Disciplinary
Record System database, if request approved.
a. Request that Central Personnel Index Unit seal the appropriate charges and
specifications in member's Central Personnel Index file, for approved cases.
12. Notify member concerned, in writing, of final determination of Police
Commissioner, whether approved or disapproved.
13. Request that Commanding Officer of member concerned delete relevant disciplinary
record in folder/files, i.e., personal folder, integrity control officer's
investigation folder, etc., for approved cases.
COMMANDING OFFICER, MEMBER CONCERNED
14. Ensure the deletion of member's disciplinary record from folders/files maintained
in command, for approved cases.
ADDITIONAL DATA
The Department Advocate's Office shall ensure that charges and specifications from a
member's Central Personnel Index file and the Department Advocate's Office
Disciplinary Record System database are sealed whenever:
a. The charges were dismissed based on establishing (in the dismissal memorandum)
that a violation of Department regulations did not occur, OR
b. The charges were based on mistaken identification.
The dismissal memorandum submitted by the Department Advocate shall include a
recommendation that the charges be sealed in the member's Central Personnel Index file
and the Department Advocate's Disciplinary Record System database.
Once a disciplinary record is sealed, it may NOT be referred to when a member is being
promoted, transferred or being considered for a detail assignment. However, the
Department Advocate's Office disciplinary case file, including copies of CHARGES AND
SPECIFICATIONS (PD468-121), may be utilized for informational purposes as necessary.
FORMS AND REPORTS
CHARGES AND SPECIFICATIONS (PD468-121)
Typed Letterhead

P.G. 206-16 Review Of Arrest Cases Involving A Member Of The Service As A Defendant
Date Effective: 01-01-00
PURPOSE
To enable the Department's Special Prosecutor to conduct an immediate, initial review
of all criminal cases where a member of the service is a defendant, and to ensure
appropriate case assignment.
PROCEDURE
When a member of the service is arrested:
BUREAU/UNIT MAKING ARREST
1. Ensure copies of reports (i.e. Typed Letterhead, addressed to First Deputy
Commissioner, and other arrest paperwork) are hand delivered on day of occurrence or
by 0900 hours next business day.
DEPARTMENT SPECIAL PROSECUTOR
2. Review investigative reports concerning arrest.
3. Recommend to the First Deputy Commissioner that the matter be assigned to either
the Department Advocate's Office, or the Department Special Prosecutor's Office.
NOTE: If the case is appropriate for assignment to the Department Special
Prosecutor's Office, wording of charges and specifications will be prepared by the
Department Special Prosecutor and returned to the Commanding Officer, Department
Advocate's Office for all necessary processing. The case will then be assigned to the
Department Special Prosecutor's Office.
However, if the case is appropriate for assignment to the Department Advocate's
Office, the case folder will be returned to the Commanding Officer, Department
Advocate's Office and assigned to an attorney for consultation and approval of
charges.
4. Maintain a log of all cases.
5. Inform unit concerned of case assignment as determined by the First Deputy
Commissioner.
PENDING CRIMINAL CASE WHERE MEMBER OF THE SERVICE HAS NOT BEEN SEPARATED FROM
DEPARTMENT PRIOR TO CONCLUSION OF CRIMINAL CASE:
BUREAU/UNIT RESPONSIBLE FOR ARREST
6. Monitor each court appearance of subject member of the service.
7. Notify assigned Department prosecutor (Department Advocate or Department Special
Prosecutor) upon conclusion of criminal matter.
a. Initiate additional investigation, as directed.
WHEN MEMBER OF THE SERVICE IS CONVICTED:
DEPARTMENT ADVOCATE/SPECIAL PROSECUTOR
8. Recommend an appropriate administrative disposition of case upon being notified of
a conviction.

NOTE: In cases where the recommendation is dismissal, a Final Order of Dismissal and
appropriate base papers will be submitted to the First Deputy Commissioner.
DISMISSAL OF CRIMINAL MATTER (ACQUITTAL, VIOLATION, ETC.):
DEPARTMENT ADVOCATE/SPECIAL PROSECUTOR
9. Evaluate the case, and make an appropriate recommendation to the First Deputy
Commissioner, without delay upon notification of dismissal of the criminal matter.
FORMS AND REPORTS
Typed Letterhead

P.G. 206-17 Removal And Restoration Of Firearms
Date Effective: 03-26-04
PURPOSE
To remove firearms from a uniformed member of the service at the direction of a
ranking officer or other competent authority.
NOTE: This procedure does not pertain to members whose firearms removal is based on
non-disciplinary factors, or who voluntarily surrender firearms solely for safekeeping
while experiencing a current personal problem off-duty, (e.g. potential domestic
violence accusations). See Patrol Guide procedure 205-47, "Temporary Removal of
Firearms In Non-Disciplinary Cases."
SCOPE
Firearms may be removed from a uniformed member of the service for disciplinary as
well as non-disciplinary reasons. In incidents where there is no misconduct and no
disciplinary action is anticipated, the member will not be placed on modified
assignment. When a firearms removal is based on non-disciplinary factors, the ranking
officer directing the removal will comply with the applicable provisions of Patrol
Guide procedure 205-47, "Temporary Removal of Firearms In Non-Disciplinary Cases."
DEFINITION
RANKING OFFICER - For the purposes of this procedure, a ranking officer is a uniformed
member of the service in the rank of sergeant or above.
PROCEDURE
When a uniformed member of the service is suspended or placed on modified assignment,
or when a police surgeon, ranking officer or other competent authority believes a
uniformed member of the service is unable to properly safeguard his firearms.
SURGEON/COMPETENT AUTHORITY
1. Request Communications Section to send a ranking officer to scene if necessary.
2. Direct member concerned to surrender all pistols, revolvers, IDENTIFICATION CARD
(PD416-091) and shield.
RANKING OFFICER
3. Obtain member's pistols, revolvers, shield and IDENTIFICATION CARD.
4. Deliver property to precinct where the order to surrender was given.
5. Direct member who is assigned to restricted duty to report to Employee Management
Division for new IDENTIFICATION CARD.
6. Question member to determine if he possesses additional pistols or revolvers.
DESK OFFICER PRECINCT OF SURRENDER
7. Notify member's permanent command and request a check of member's FORCE RECORD
(PD406-143) to determine if all weapons listed have been surrendered.
8. Arrange to obtain other pistols and revolvers if necessary.

a. The precinct/command where any of the member's pistols or revolvers are located
may be directed to retrieve the weapons and deliver them to either the member's
command or to the command in which the investigation is being conducted, if
appropriate.
9. Notify Medical Division - Sick Desk and obtain a Firearms Removal serial number.
10. Have PROPERTY CLERK'S INVOICE (PD521-141) prepared for firearms obtained,
including notation "PROPERTY OF SUSPENDED/MODIFIED ASSIGNMENT MEMBER - NOT TO BE
RETURNED UNLESS APPROVED COPY OF REMOVAL/RESTORATION OF FIREARMS REPORT (PART B)
(PD524-152) IS PRESENTED."
11. Prepare REMOVAL/RESTORATION OF FIREARMS REPORT (PD524-152) and distribute
according to instructions on form.
12. Send firearms with PROPERTY CLERK'S INVOICE by messenger to borough office of
Property Clerk.
a. Forward to Firearms Analysis Section if circumstances warrant.
13. Forward IDENTIFICATION CARD and shield with one (1) copy of REMOVAL/RESTORATION OF
FIREARMS REPORT by messenger to Employee Management Division and obtain receipt for
file in command.
TO RESTORE FIREARMS TO A MEMBER WHEN REASON FOR REMOVAL NO LONGER EXISTS:
MEMBER CONCERNED
14. Obtain from desk officer the three (3) copies of the appropriate
REMOVAL/RESTORATION OF FIREARMS REPORT which have been retained in command.
15. Sign request statement in Part B and submit to commanding officer.
COMMANDING OFFICER
16. Indicate APPROVAL or DISAPPROVAL on Part B and forward two (2) copies to the
Medical Division.
NOTE: If DISAPPROVED, state reason in Part B.
C.O., MEDICAL DIVISION
17. Recommend approval or disapproval and forward both copies to the First Deputy
Commissioner.
FIRST DEPUTY COMMISSIONER
18. APPROVE or DISAPPROVE request.
a. Return both copies of REMOVAL/RESTORATION OF FIREARMS REPORT indicating action
taken to command of member concerned through the Medical Division.
COMMANDING OFFICER
19. Return both copies of approved REMOVAL/RESTORATION OF FIREARMS REPORT to member
concerned.
a. Return one (1) copy of disapproved REPORT to member concerned and file second
copy.
MEMBER CONCERNED

20. Present one (1) approved copy of REMOVAL/RESTORATION OF FIREARMS REPORT to:
a. Commanding Officer, Employee Management Division for return of shield and
IDENTIFICATION CARD.
b. Property Clerk's borough office for return of firearms. (Shield and
IDENTIFICATION CARD must be shown).
RELATED PROCEDURES
Cause For Suspension/Modified Assignment (P.G. 206-07)
Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08)
Modified Assignment (P.G. 206-10)
Removal Of Firearms From Intoxicated Uniformed Member Of The Service (P.G. 206-12)
FORMS AND REPORTS
FORCE RECORD (PD406-143)
PROPERTY CLERK'S INVOICE (PD521-141)
REMOVAL/RESTORATION OF FIREARMS REPORT(PD 524-152)
Complaints

P.G. 207-01 Complaint Reporting System
Date Effective: 01-01-00
DEFINITIONS
ON LINE COMPLAINT SYSTEM (OLCS) - A software program installed on Local Area Network
(LAN) workstations designed to permit information from a complaint to be entered and
stored on Department computers configured accordingly. This data is stored locally
and centrally in the Department's mainframe databases for subsequent crime analysis,
mapping and auditing purposes.
COMPLAINT - An allegation of an unlawful or improper act or omission, or other
condition that necessitates investigation to determine if any unlawful act or omission
occurred.
PICK-UP ARREST - An arrest for an offense or juvenile delinquency not previously
reported.
CONTINUOUS EVENT - occurs when an offense or multiple offenses were committed against
a complainant, during an ongoing situation, that occurs in different precincts and/or
boroughs.
SCOPE
Proper complaint reporting is essential for statistical analysis, discovery of crime
patterns and trends, efficient deployment of resources, and uniform crime reporting.
Every member of the service involved in this process has a responsibility and
obligation to ensure the integrity of this vital, strategic resource.
WHERE RECORDED
Complaints shall be recorded in the precinct of occurrence except as follows:
a. Complaints received from a member or members of the community regarding Vice,
Narcotics, or Organized Crime related offenses (see P.G. 207-08, "Preliminary
Investigation Of Vice Related, Narcotics, Or Organized Crime Related Complaints")
shall be recorded at the Investigative Support Division, Organized Crime Control
Bureau, EXCEPT:
(1) pick-up arrests for such offenses will be recorded at the precinct of arrest;
(2) found controlled substances or drug paraphernalia IN A BUILDING shall be
recorded in the precinct of occurrence;
(3) found controlled substances two (2) ounces or less (NOT IN A BUILDING), or
found marijuana two (2) pounds or less, requiring investigation will be recorded in
the precinct of occurrence.
b. Complaints of missing New York City residents shall be recorded at the missing
person's resident precinct.
c. Complaints occurring on piers, bulkheads, or dead human bodies found in navigable
waters will be recorded at the precincts in which such piers or bulkheads are located
or bordering the navigable waters where such bodies were found.
d. Complaints occurring on waterways or islands inaccessible to patrol precinct
personnel will be recorded in the precincts of record after investigation by Harbor
Unit personnel.

e. Complaints of lost property will be recorded in the precinct where complainant
first discovered loss, if actual place of occurrence is unknown.
f. Overdue leased/rented vehicle will be recorded either in the precinct where the
vehicle was leased/rented or at the precinct where the vehicle is expected to be
returned.
g. A complaint involving multiple offenses occurring from a continuous ongoing
event, in which the initial offense occurred in one precinct, and one or more of the
additional offenses occurred in another precinct, will be recorded in the precinct in
which the initial offense was committed EXCEPT:
h. For a continuous event, the complaint will be recorded in the precinct in which
the initial offense was committed unless the continuous event includes a homicide or
Rape 1st Degree or a Sodomy 1st Degree.
(1) If the continuous event includes a homicide, the complaint will be recorded in
the precinct where the homicide occurred, if known. If the location of occurrence is
unknown, the homicide will be recorded in the precinct where the victim was
discovered.
(2) If the continuous event involves a Rape 1st Degree or a Sodomy 1st Degree, the
complaint will be recorded as follows:
[a] If the location of the rape/sodomy is KNOWN, the complaint will be recorded
in the precinct where the rape/sodomy occurred.
NOTE: If the rape/sodomy occurred in more than one precinct, the incident will be
recorded in the precinct where the initial rape/sodomy occurred.
[b] If the location of the rape/sodomy is UNKNOWN, but the location of the
initial offense is KNOWN, e.g., abduction prior to rape, the complaint will be
recorded in the precinct where the initial offense occurred.
[c] If the location of the rape/sodomy is UNKNOWN, and the location(s) of all
other associated offenses are UNKNOWN, the complaint will be recorded in the precinct
where the complainant reports the incident.
NOTE: The guidelines above will also apply in determining the appropriate
jurisdiction code to be assigned to the COMPLAINT REPORT (i.e. NYPD -"00", Transit "01", Housing -"02").
HOUSING BUREAU INCIDENTS:
In a continuous event that begins on-development but ends off-development, or vice
versa, the jurisdictional determinant will be the location where the incident
originally started. For example, a continuous event that starts on a housing
development but ends off-development, will be recorded as being under the jurisdiction
of the NYPD Housing Bureau.
TRANSIT BUREAU INCIDENTS:
Complaints under the jurisdiction of the Transit Bureau, that occur on a moving train,
will be recorded as occurring at the next (very first) station where the train stops,
regardless of precinct or borough boundaries. In a continuous event that begins ontransit system but ends off-transit system, or vice versa, the jurisdictional
determinant will be the location where the incident originally started. For example,
a continuous event that starts on a subway train but ends in the street, will be
recorded as being under the jurisdiction of the NYPD Transit Bureau.
COMPLAINT REPORTING SYSTEM FORMS

COMPLAINT REPORT WORKSHEET (PD313-152A) - Used by reporting members to report all
complaints. The "Crime Incident Data" captions on the reverse side of the form will
be utilized when reporting ALL crimes and violations.
COMPLAINT REPORT (PD313-152) - A report generated by the OLCS and prepared from the
information recorded on the COMPLAINT REPORT WORKSHEET submitted by the reporting
member.
OLCS INDEX - A report generated by the OLCS which is used to chronologically record
complaints received and also serves as a catalog of complaints for a particular
precinct.
COMPLAINT FOLLOW-UP (blue) and SECOND SHEET (PD313-081) - Used by
reporting/investigating officers to report additional information as per P.G. 207-09,
"Follow-Up Investigation Of Complaints Already Recorded."
COMPLAINT FOLLOW-UP INFORMATIONAL (pink) and SECOND SHEET (PD313-081A) - Used by
reporting/investigating officers to report additional information NOT reported on a
COMPLAINT FOLLOW-UP (blue) as per P.G. 207-09, "Follow-Up Investigation Of Complaints
Already Recorded."
PROCEDURE
Members of the service will record the following complaints on COMPLAINT REPORTS:
1. Complaints and pick-up arrests for crimes and violations except those complaints
NOT RECORDED ON COMPLAINT REPORTS (see P.G. 207-02,"Complaints Not Recorded On The OnLine Complaint System").
2. Complaints and pick-up arrests for juveniles charged as Juvenile Offenders (see
P.G. 215-04, "Family Court Warrant For Child Abuse/Neglect Cases").
3. Pick-up arrests of juveniles taken into custody and charged with juvenile
delinquency (see P.G. 215-09, "Offense Committed By A Child Under 16 Years Of Age
(Other Than A Juvenile Offender").
4. Complaints of juvenile delinquency for selected offenses as follows:
a. Felonies
b. Unlawful Assembly - Section 240.10, Penal Law
c. Unlawful Possession of Weapons by person under sixteen (16) years of age Section 265.05, Penal Law
d. Manufacture, Transport, Disposition and Defacement of Weapons and Dangerous
Instruments and Appliances - Section 265.10, Penal Law
e. Prohibited Use of Weapons - Section 265.35, Penal Law
f. Possession of Burglar's Tools - Section 140.35, Penal Law
g. Jostling - Section 165.25, Penal Law
h. Fraudulent Accosting - Section 165.30, Penal Law
i. Criminal Possession of Stolen Property, 5th Degree - Section 165.40, Penal Law
j. Escape, 3rd Degree - Section 205.05, Penal Law

k. Issuing Abortional Articles - Section 125.60, Penal Law
l. Endangering the Welfare of a Child - Section 260.10, Penal Law
m. Obscenity and related offenses - Article 235, Penal Law
n. Permitting Prostitution - Section 230.40, Penal Law
o. Promoting Prostitution - Section 230.20, Penal Law
p. Sex Offenses - Article 130, Penal Law
q. Controlled Substances Offenses - Article 220, Penal Law.
5. Complaints of lost property.
6. Found controlled substances, marijuana, and/or drug paraphernalia under certain
circumstances as per P.G. 207-08, "Preliminary Investigation Of Vice Related,
Narcotics Or Organized Crime Related Complaints."
7. Pistols, revolvers, or other dangerous weapons possessed by a person or found under
circumstances requiring investigation.
8. Motor vehicle/bicycle accidents in which persons are killed or seriously injured
and likely to die.
9. Motor vehicle/bicycle accidents to which Highway District Units respond and conduct
an investigation.
10. A deceased person for which this Department must notify the Medical Examiner (see
P.G. 216-04, "Dead Human Body").
11. ALL verified incidents of work disruptions at city construction sites.
12. Any act which would not ordinarily constitute an offense but is a violation of the
conditions of an Order of Protection (see P.G. 208-36, "Family Offenses/Domestic
Violence") or an incident of suspected child abuse (see P.G. 215-03, "Emergency
Removals Or Investigation And Reporting Of Abused, Neglected Or Maltreated Children").
13. A complaint of a missing person will be recorded on both an On Line COMPLAINT
REPORT (WORKSHEET is not required) and a MISSING/UNIDENTIFIED PERSON REPORT (PD336151) using the same complaint number for both reports.
ADDITIONAL DATA
When multiple offenses have occurred, for crime reporting purposes, the incident will
be classified based on the "top," or most serious offense under the hierarchy
generally known as the "Seven (7) Major Felony Rule." The order of offenses under that
rule, beginning with the most serious, is as follows:
a. Murder and Non-Negligent Manslaughter
b. Forcible Rape/Rape 1st
c. Robbery
d. Felonious Assault
e. Burglary
f. Grand Larceny

g. Grand Larceny, Motor Vehicle (a grand larceny motor vehicle coupled with a grand
larceny from the vehicle will be classified as a Grand Larceny, Motor Vehicle).
The attempt to commit any of the above offenses will be counted as the completed
offense, except Attempted Murder, which will be counted as a Felonious Assault.
Under this Seven Major Felony Rule, a murder/robbery is classified as Murder; a rape
1st/robbery, or rape 1st/felonious assault, or rape 1st/burglary is classified as Rape
1st. Any of the seven (7) major felonies coupled with any other offense not within
the seven (7) major felony category will be classified as the appropriate major
felony. For example:
a. Murder/kidnapping will be classified as Murder;
b. Rape 1st/kidnapping will be classified as Rape 1st;
c. Robbery/sodomy 1st will be classified as a Robbery;
d. Robbery/kidnapping will be classified as a Robbery.
If any of the reported offenses are not one of the seven (7) major felonies, the crime
classification will be determined in the following order:
a. Sort by CATEGORY - Felony before misdemeanor before violation;
b. Sort by CLASSIFICATION - If all felonies: Select "A" before "B" before "C", etc.
If all misdemeanors: Select "A" before "B" before "Unclassified";
c. Sort by DEGREE - If all offenses are "B" felonies, select "1st degree" before
"2nd degree" before "3rd degree", etc.
d. Sort by PENAL LAW ARTICLE AND SECTION - If all offenses are 2nd degree "B"
felonies, select Article 140, before Article 150, etc.
The OLCS will automatically assign a complaint number to each complaint. Proper
preparation of Complaint Reporting System forms requires that when space is
insufficient to complete entries, additional forms will be prepared as follows:
FORM BEING PREPARED

ADDITIONAL FORM TO BE USED

COMPLAINT REPORT
WORKSHEET

COMPLAINT REPORT

COMPLAINT FOLLOW-UP (blue)

COMPLAINT FOLLOW-UP SECOND SHEET

COMPLAINT FOLLOW-UP
INFORMATIONAL (pink)

COMPLAINT FOLLOW-UP
INFORMATIONAL SECOND SHEET

WORKSHEET

The following situations are applicable to the above:
a. Space is insufficient in the "Property" area of the COMPLAINT REPORT WORKSHEET
or COMPLAINT FOLLOW-UP (blue). "Property" information may also be continued in the
"Details" area of the COMPLAINT FOLLOW-UP (blue), providing sufficient room exists and
entries are clearly distinguishable from other "Details" information.
b. Space is insufficient in the "Details" area of the forms.
For COMPLAINT REPORT WORKSHEETS only, when required to record additional victims,
witnesses, vehicles, property, and/or perpetrators that do not fit in the captions on

the worksheet, use another WORKSHEET and not the details area. DO NOT enter basic
information in details section but utilize appropriate captions on form(s). Use as
many worksheets as is necessary (e.g., 10 victims then use 10 forms; 10 perpetrators
then use 5 forms).
A SEPARATE COMPLAINT REPORT WILL BE PREPARED FOR:
a. EACH homicide victim (victim is complainant)
b. EACH perpetrator of a crime who is killed
c. EACH person killed or injured and likely to die as a result of a motor vehicle
accident
d. EACH victim of a sex offense
e. EACH victim of an assault EXCEPT if incidental to a sex offense or robbery
f. EACH additional person injured in an arson (assault by fire/explosive)
A new COMPLAINT REPORT will be prepared and a separate serial number assigned to
record Criminal Possession of Stolen Property when the person arrested is NOT charged
with the original crime (e.g., burglary, larceny, grand larceny - auto, etc.).
In cases where more than two (2) wanted or arrested persons are being reported on a
COMPLAINT FOLLOW-UP (blue) or COMPLAINT FOLLOW-UP INFORMATIONAL (pink), another such
form, not a SECOND SHEET, will be used.
The additional forms prepared must be securely stapled to the basic document before
forwarding, and the following captions on the forms will be completed:
a. Page _______ of _______ pages
b. PRECINCT
c. COMPLAINT NUMBER
d. DATE
Certain time limits are necessary to maintain the integrity of the crime reporting
system. Therefore, COMPLAINT REPORTS must be reviewed and finalized within 24 hours
of taking the report. Desk officers must transmit complaints by the conclusion of
each tour. Commanding Officers will ensure that desk officers/counterparts are
reviewing and transmitting all complaints entered into the OLCS as per these
guidelines.
ALL FOLLOW-UP reports are not currently processed via OLCS. Therefore, the
COMPLAINT FOLLOW-UP (blue) must be forwarded to the Data Integrity Unit and COMPLAINT
FOLLOW-UP INFORMATIONAL (pink) must be forwarded to the Criminal Records Section and
prepared for manual electronic storage. Staples should NOT be used as they hamper the
storage processing. These reports must be forwarded to the appropriate units within
24 hours of preparation.
Regarding taxicab robberies or attempts, enter in caption "OFFENSES, if any,"
Robbery/medallion or non-medallion taxicabs, as appropriate. Make a notation under
"DETAILS" whether or not taxi was equipped with a partition or had any other safety
devices installed and location from where passenger was picked up.
COMPLAINT REPORT WORKSHEET and appropriate copies of COMPLAINT FOLLOW-UP (blue), or
COMPLAINT FOLLOW-UP INFORMATIONAL (pink), if any, must be preserved, even if the
information is later transferred word for word to permanent records. Such

forms/reports will be attached to the precinct file copy of the relevant COMPLAINT
REPORT.
When using the OLCS for any reason, the MOS utilizing the system must use his/her
own authorization (password).
FORMS AND
COMPLAINT
COMPLAINT
COMPLAINT
COMPLAINT

REPORTS
FOLLOW-UP and SECOND SHEET (PD313-081)
FOLLOW-UP INFORMATIONAL and SECOND SHEET (PD313-081A)
REPORT (PD313-152)
REPORT WORKSHEET (PD313-152A)

P.G. 207-02 Complaints Not Recorded On Complaint Report
Date Effective: 01-01-00
COMPLAINT
1. Complaints of Juvenile
Delinquency (Except selected
offenses listed in P.G. 207-01,
"Complaint Reporting System").

HOW RECORDED OR REFERRED
* JUVENILE REPORT (PD377-151)
see P.G. 215-08, "Juvenile Report."

2. Truancy

* YOUTH REFERRAL (PD377-153)
see P.G. 215-07, "Truants."

3. Persons in need of
supervision (PINS) male/female
less than sixteen (16) years of
age.

* JUVENILE REPORT (PD377-151)
(see P.G. 215-08, "Juvenile
Report").

4. Persons wanted for crimes
in or by other jurisdictions.

* Referred to detective squads
concerned for appropriate follow-up.

5. Civilian Complaints made
against uniformed members of
the service under the jurisdiction
of the Civilian Complaint
Review Board.

* CIVILIAN COMPLAINT
REPORT (PD313-154), CIVILIAN
COMPLAINT REPORT
STATISTICAL SUMMARY
SHEET (PD313-154B), inform
Civilian Complaint Review Board and
make Command Log entry, (if no
Command Log then prepare Typed
Letterhead) see P.G. 207-31,
"Processing Civilian Complaints."

6. Civilian Complaints made
against civilian members of the
service, including Traffic
Enforcement Agents.

* CIVILIAN COMPLAINT
REPORT (PD313-154), CIVILIAN
COMPLAINT REPORT
STATISTICAL SUMMARY
SHEET (PD313-154B), inform
Internal Affairs Bureau and make
Command Log entry (if no Command
Log then prepare Typed Letterhead)
see P.G. 207-31, "Processing Civilian
Complaints."

7. Allegation of corruption
and/or serious misconduct
and/or misconduct involving
another member of the service.

* Internal Affairs Bureau, see
P.G. 207-21, "Allegations Of Corruption
And Serious Misconduct Against
Members of The Service."

8. Allegation of corruption
and/or serious misconduct
and/or misconduct against self.

* Call supervising officer to scene,
see P.G. 207-21, "Allegations Of
Corruption And Serious Misconduct
Against Members Of The Service."

9. Allegation of corruption
and/or serious misconduct
and/or misconduct against any
federal, state, or city employee
other than a member of the
service.

* Commanding Officer (if absent,
highest ranking supervisor) and
Internal Affairs Bureau, see
P.G. 207-22, "Allegations Of Corruption
Against City Employees Other Than
Members Of The New York City Police
Department."

10. Unnecessary noise
violations.

* Referred to uniformed members of
the service on patrol (see
P.G. 214-23, "Unnecessary Noise Violations
General Prohibition").

11. Found Property

* Command Log entry and forward
REPORT OF UNCLAIMED PROPERTY
(PD542-122) to Stolen Property
Inquiry Section. See P.G. 218-26,
"Processing Found Property."

12. Arrest by and/or

for other

* OLBS ARREST WORKSHEET authorities.
(PD244-159) detained for authority
concerned.

13. Arrest on a warrant for
which a COMPLAINT REPORT
was previously prepared or
for which a parking or personal
summons was previously issued.

* OLBS ARREST WORKSHEET (PD244-159)

14. Arrest of a civil nature material witness, paternity
warrant, etc.

* OLBS ARREST WORKSHEET (PD244-159)

15. PICK-UP ARRESTS FOR THE FOLLOWING OFFENSES WILL BE RECORDED ON OLBS ARREST
WORKSHEET (PD244-159) when there are NO ADDITIONAL CHARGES which require a complaint
report:
a. Summonsable regulations of the New York City Administrative and Health Codes.
b. Rules and Regulations of the Parks Department.
c. Section 140.05, Penal Law - Trespass (Violation).
d. Section 140.10, Penal Law - Criminal Trespass, 3rd Degree (B Misdemeanor).
e. Section 240.40, Penal Law - Appearance in public under the influence of narcotics
or drugs other than alcohol (Violation).
f. Section 240.20, Penal Law - Disorderly Conduct (Violation).
g. Section 165.15, Penal Law - Theft of Services (A Misdemeanor).
h. Section 230.00, Penal Law - Prostitution.
i. Section 240.37, Penal Law - Loitering for the purpose of:
(1) Engaging in Prostitution (Violation or B Misdemeanor if previously convicted
of Sections 230.00 or 230.05, Penal Law)
(2) Patronizing a Prostitute (Violation or B Misdemeanor if previously convicted
of Sections 230.00 or 230.05, Penal Law)
(3) Promoting Prostitution (A Misdemeanor).
j. Section 240.35, Penal Law - Loitering (Violation) (EXCEPT subdivision two (2) for
which a COMPLAINT REPORT will be prepared and forwarded as per instructions in P.G.
207-08, "Preliminary Investigation Of Vice Related, Narcotics Or Organized Crime
Related Complaints").

NOTE: When an arrest has been made exclusively for the offenses listed in items 'a'
through 'j' above, the On Line Complaint System will reject the COMPLAINT REPORT.
When the above offenses involve multiple arrests stemming from the same incident,
enter the letter "C" in the COMPLAINT NUMBER BOX (Line 28) of the ON LINE BOOKING
SYSTEM ARREST WORKSHEET and C-1, C-2 for each subsequent arrest, e.g., C-7 would
indicate eight (8) persons have been arrested.
FORMS AND REPORTS
CIVILIAN COMPLAINT REPORT (PD313-154)
CIVILIAN COMPLAINT REPORT STATISTICAL SUMMARY SHEET (PD313-154B)
JUVENILE REPORT (PD377-151)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
REPORT OF UNCLAIMED PROPERTY (PD542-122)
YOUTH REFERRAL (PD377-153)
RELATED PROCEDURES
Allegations of Corruption and Serious Misconduct Against Members of the Service (P.G.
207-21)
Allegations of Corruption Against City Employees (Other than Members of the NYPD)
(P.G. 207-22)
Processing Civilian Complaints (P.G. 207-30)
Unnecessary Noise Violations - General Prohibitions (P.G. 214-23)
Truants (P.G. 215-07)
Juvenile Report (P.G. 215-08)
Processing Found Property (P.G. 218-26)

P.G. 207-03 Voiding Complaint Reports
Date Effective: 01-01-00
PURPOSE
To eliminate complaints which were improperly recorded.
PROCEDURE
To VOID COMPLAINT REPORT after assignment of a precinct serial number by the OLCS:
DESK OFFICER
1. Determine if complaint should be voided.

A complaint should be voided if:

a. The complaint is a duplicate of a previously reported incident, or
b. The incident occurred within the confines of another precinct, or
c. The incident occurred outside the confines of New York City, or
d. A COMPLAINT REPORT was prepared for a complaint which should have been recorded
in another manner e.g., an allegation of corruption against an MOS; a precinct
complaint number was used for a complaint which should receive an OCCB number; a
precinct complaint number was used for an incident/condition which should have been
recorded via P.G. 212-12, "Citywide Intelligence Reporting System", etc.
2. Determine if COMPLAINT REPORT has been finalized (i.e., signed-off) in the OLCS.
IF COMPLAINT REPORT HAS NOT BEEN FINALIZED:
COMMAND CLERK
3. Enter reason(s) for voiding complaint under "Details" on COMPLAINT REPORT
WORKSHEET.
4. Have COMPLAINT REPORT WORKSHEET filed chronologically in rear of precinct complaint
file.
5. Utilize VOID function on the OLCS menu to properly document the VOIDED complaint in
the OLCS.
IF COMPLAINT REPORT HAS BEEN FINALIZED:
DESK OFFICER
6. Have command clerk prepare COMPLAINT FOLLOW-UP (PD313-081).
COMMAND CLERK
7. Reclassify original offense to "VOIDED."
8. Enter under "Details" on COMPLAINT FOLLOW-UP:
a. The specific reason for voiding the original complaint.
(1) If complaint referred to another command indicate the new command and new OLCS
serial number from that command.

(2) If the complaint is a duplicate of a previously reported complaint, indicate
the reason for voiding as "Duplicate Report" and the original complaint serial number.
9. Attach precinct of record copy of COMPLAINT FOLLOW-UP to precinct file copy of
voided COMPLAINT REPORT.
DESK OFFICER
10. Ensure that COMPLAINT FOLLOW-UP is distributed in same manner as voided COMPLAINT
REPORT.
NOTE: After a COMPLAINT REPORT has been finalized, a complaint serial number (voided
or not) cannot be changed or reused in the OLCS.
Any notifications made prior to voiding complaint will be amended after the
COMPLAINT REPORT is voided.
ADDITIONAL DATA
There is a distinction between voided complaints and unfounded complaints. A voided
complaint is one in which the COMPLAINT REPORT should not have been prepared. An
unfounded case is one in which the report should have been prepared but subsequent
information leads to the determination that the case should be classified as unfounded
(e.g., a voided case is one in which a JUVENILE REPORT rather than a COMPLAINT REPORT
should have been prepared; an unfounded case is one in which a vehicle is reported
stolen by a complainant and later a tow company informs the precinct that the vehicle
was legally towed).
RELATED PROCEDURES
Complaint Reporting System (P.G. 207-01)
Complaints Not Recorded On Complaint Report (P.G. 207-02)
Citywide Intelligence Reporting System (P.G. 212-12)
FORMS AND REPORTS
COMPLAINT FOLLOW-UP (PD313-081)
COMPLAINT REPORT (PD313-152)
JUVENILE REPORT (PD377-151)

P.G. 207-04 Reporting Of Complaints Occurring In Another Command
Date Effective: 01-01-00
PURPOSE
To refer certain complaints occurring in another command.
SCOPE
Complaint data entered into the OLCS from a command LAN terminal will automatically be
made available via computer to a transit district covered by that precinct.
Conversely, complaint data entered into the OLCS from a transit district LAN terminal
will automatically be made available via computer to a precinct covered by that
district. This on-line process will NOT occur if the precinct and transit district
boundaries do not overlap. Therefore, when a member of the service in a precinct
takes a complaint pertaining to an incident that occurred within a transit district
covering that precinct, the complaint will be entered into the OLCS by that precinct's
personnel and will be finalized by the transit district desk officer. Similarly, when
a member of the service in a transit district takes a complaint pertaining to an
incident that occurred within a precinct covering that district, the complaint will be
entered into the OLCS by that district's personnel and will be finalized by the
precinct desk officer. Transit desk officers will be responsible for finalizing ALL
complaints under their jurisdiction (i.e., code 01). In any event, the procedure
below MUST be followed for ALL complaints occurring in another command even where the
automated transfer of data takes place in order to allow the precinct/district
concerned to review COMPLAINT REPORT WORKSHEET (PD313-154A) prior to finalization.
PROCEDURE
When informed of a complaint which occurred in another command:
MEMBER OF THE SERVICE
1. Thoroughly interview complainant and obtain facts.
2. Prepare COMPLAINT REPORT WORKSHEET.
3. Give COMPLAINT REPORT WORKSHEET to desk officer.
DESK OFFICER (PRECINCT TAKING REPORT)
4. Ensure applicable complaint reporting guidelines have been followed (see especially
P.G. 207-07, "Preliminary Investigation Of Complaints (Other Than Vice Related Or
Narcotics Complaints").
5. Sign COMPLAINT REPORT WORKSHEET and give to stationhouse clerk.
COMMAND CLERK (PRECINCT TAKING REPORT)
6. Telephone/Fax COMPLAINT REPORT WORKSHEET to precinct/transit district of record.
NOTE: DO NOT input data into the precinct/transit district OLCS UNLESS the incident
which required the preparation of the COMPLAINT REPORT WORKSHEET occurred within the
boundaries of the precinct/transit district of record (see SCOPE statement).
If COMPLAINT REPORT WORKSHEET is faxed (not telephoned) to precinct/transit district
of record, the precinct/district of record will retain and file the faxed copy, i.e.,
the fax is NOT to be discarded.

7. Enter precinct and/or transit district of record and title/rank, name of member of
the service receiving complaint at precinct/transit district of record under "Details"
on COMPLAINT REPORT WORKSHEET.
8. Retain COMPLAINT REPORT WORKSHEET in command file.
COMMAND CLERK, PRECINCT/TRANSIT DISTRICT OF RECORD
9. Record and process complaint as if received directly from complainant and comply
with provisions of P.G. 207-07, "Preliminary Investigation Of Complaints (Other Than
Vice Related Or Narcotics Complaints").
a. If report was faxed, retain faxed copy in command file.
ADDITIONAL DATA
A complaint received in writing is forwarded direct to precinct/transit district of
record. COMPLAINT REPORT is not prepared in the command that forwarded the report.
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)

P.G. 207-05 Duplicate Copies Of Complaint Reports
REVISION: 00 - 04
Date Effective: 09-22-00
PURPOSE
To have the reporting command forward finalized duplicate copies of COMPLAINT REPORTS
(PD313-152) to other commands or agencies.
PROCEDURE
When other commands or agencies require duplicate copies of the COMPLAINT REPORT.
DESK OFFICER
1. Upon finalization in OLCS, direct the command clerk to send a duplicate copy of the
COMPLAINT REPORT to the command or agency as follows:
COMPLAINT

DUPLICATE COPY FOR

1. Occurring on Property of Transit
Authority

* New York City Transit

2. Occurring on Property of Housing
Authority

* New York City Housing
Authority

3. Pistol licensee cannot be found or
fails to produce his/her pistol

* License Division, Pistol
License Section

4. Involving Conduct of Attorneys

* Deputy CommissionerLegal Matters

5. Occurring on piers and bulkheads;
boats in docks, secured at piers or
bulkheads and on waterways within New
York City; all incidents involving boats
and jet skis (i.e., thefts of or from);
evidence or contraband disposed of in
the various city waterways, including
lakes, ponds and rivers.

* Harbor Unit

6. Involving pharmacist, drug wholesaler,
manufacturer or associated person re:
manufacture, sale or distribution of drugs

* State Board of Pharmacy

7. Pickpocket and confidence game

* Special Frauds Squad

8. Involving credit cards

* Special Frauds Squad

9. Involving dealers in rifles or shotguns,
licensed by the Firearms Control Board

* License Division, Firearms
Control Section

10. Lost/stolen Auxiliary Police Shield

* Auxiliary Police Section

11. Lost, stolen rifles or shotguns, or
rifles or shotguns used in commission of a
crime which have been recovered

* License Division, Firearms
Control Section

12. Involving actual bombing or threat of

* Internal Revenue Service-

bombing

Assistant Regional
Commissioner, Alcohol,
Tobacco and Firearms Division

13. Involving food stamps

* U.S. Department of
Agriculture

14. Occurring on Board of Education property * School Safety Division
or involves personnel of Board of Education
15. Involving property theft exceeding
* FBI, Major Theft Squad
$5,000 and property is identifiable through * Major Case Squad
serial numbers or markings (excluding autos)
16. Involving licensed tow car
owner/operator

* Department of Consumer
Affairs

17. Involving arson or stolen/recovered
explosives

* Arson and Explosion Squad

18. Involving arson, attempted arson, or
related criminal mischief

* New York City Fire
Department, Division of
Fire Investigation

19. Occurring in a New York City Municipal
garage or Municipal parking lot

* New York City Department
of Transportation, Bureau
of Traffic Operations

20. Occurring on Federal facility

* Federal Protective Service

21. Occurring on L.I.R.R.
facility/Metro-North facility

* M.T.A. Police

22. Occurring on CSX Transportation Company
facility

* CSX Police

23. Occurring on property under jurisdiction * Health and Hospitals
of NYC Health and Hospital Corporation
Corporation
24. Occurring on Port Authority facility

* Port Authority Police

25. Occurring on property under jurisdiction * NYC Department of Parks
of NYC Department of Parks & Recreation
& Recreation
26. Robbery/attempted robbery and
homicide/attempted homicide of
of drivers of medallion taxicabs,
non-medallion for-hire vehicles,
and delivery trucks.

* Special Operations Division
Taxi Unit

27. Burglary, larceny or criminal mischief
of public fallout shelter

* Auxiliary Police Section

28. Complaints affecting Police Headquarters * Police Headquarters
Area
Security Unit
29. Impersonation of Police Officer

* Internal Affairs Bureau
(Police Impersonation
Investigation Unit)

30. Lost/stolen Department property

* Quartermaster Section and

patrol borough, detective
borough or bureau concerned
31. Department of Health employees or
persons impersonating Department of Health
employees

* Inspector General,
Department of Health

32. Involving suicide/suspicious deaths of
U.S. Army/Department of Army members or
their immediate family dependents

* U.S. Army Criminal
Investigation Division

33. Any incident involving licensed yellow
* NYC Taxi and Limousine
medallion taxis, for-hire vehicles
Commission
(liveries/limousines) or their owner/drivers
34. A complaint against a federal, state or * Internal Affairs Bureau
city employee other than a member of the
service, that does not involve an allegation
of corruption and/or serious misconduct
and/or misconduct (for example, driving
while intoxicated or domestic violence)
[I.O. 36s 01]35. Complaints of:
(1) Rape or Attempted Rape
(2) Sodomy or Attempted Sodomy
(3) Sexual Abuse, 1st degree only

* Borough Special Victims
Squad
* In Borough of Brooklyn,
forward copy of child abuse
complaints to Brooklyn
Child Abuse Squad instead
of Special Victims Squad

(4) Aggravated Sexual Abuse
(5) Child Abuse: victim less than
eleven years of age OR any allegation
of any sex crime and victim is less
than thirteen years of age
[I.O. 36-1 s 01] NOTE: ANY complaint involving sex related offenses, including
secondary offenses that are sex related, requires a duplicate copy of the COMPLAINT
REPORT (PD313-152) to be forwarded to the designated Special Victims Squad.
[I. O. 53 s 04] 36. Any graffiti incident
involving defacement of public or private
property

Citywide Vandals Task
Force

[I. O. 53 s 04] 37. Defacement of New
York City Transit facility property or
the theft of any material from New York
City Transit facilities
(e.g., copper cable)

Citywide Vandals Task
Force

38. Lost or stolen
passports, alien registration cards and
naturalization papers

* Counter Terrorism Division,
Global Intelligence &
Analysis Section

FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)

P.G. 207-06 Notifications
Date Effective: 01-01-00
PURPOSE
To make special notifications for certain complaints.
PROCEDURE
Special notifications will be made upon receipt of the following complaints:
DESK OFFICER
1. Notify the Operations Unit direct for:
COMPLAINT

OPERATIONS UNIT TO NOTIFY

* Counterfeit/forged U.S. Government
obligations

* U.S. Treasury
Department, Secret Service
Bureau

* Employee, Department of Health, or
person impersonating such employee

* Inspector General, Dept.
of Health AND Command Center,
IAB

* Criminal impersonation of tax official,
extortion/bribery involving employee,
Department of Finance

* Inspector General, Dept.
of Finance AND Command
Center, IAB

* Involving property of U.S. Postal Service
or postal employees performing official
duty

* Postal Inspector-inCharge, N.Y.C. AND
Command Center, IAB

* Contraband weapons

* Alcohol, Tobacco and
Firearms Division of
Internal Revenue Service

* Actual/suspected tampering, consumer
products

* New York State Police

2. Notify units/agencies DIRECTLY for the following:
a. Child under eighteen (18) years of age: ABUSED, NEGLECTED OR MALTREATED - notify
New York State Child Abuse and Maltreated Register, (800) 342-3720.
b. IMPERSONATION OF A POLICE OFFICER - notify Command Center, Internal Affairs
Bureau at (212) 741-8401.
[I.O. 35 s 02] c. INVOLVING PRIVATE CARTING INDUSTRY, CITY OWNED WHOLESALE MARKETS,
OR BOATS INVOLVED IN OFF SHORE SHIPBOARD GAMBLING EMANATING FROM NEW YORK CITY
LOCATIONS - notify Business Integrity Commission, (212) 676-6219, Monday through
Friday, between 1000 and 1800 hours. After hours, contact Organized Crime
Investigation Division via the Organized Crime Control Bureau, Field Operations Desk
at (646) 610-6610.
[I.O. 35 s 02] NOTE: The Business Integrity Commission is responsible for the
following City owned Wholesale Markets: - Fulton Fish Market, South Street & Fulton
Street, Manhattan (001 Pct.) - Gansevoort Meat Market, 661-669 West Street, Manhattan
(006 Pct.) - Hunts Point Produce Market, 37 Terminal Market, Bronx (041 Pct.) - Hunts
Point Meat Cooperative, 445 Food Center Drive, Bronx (041 Pct.) - Bronx Terminal

Market, 201 Bronx Terminal Market, Bronx (044 Pct.) - Brooklyn Terminal Market, 6025
Foster Avenue, Brooklyn (069 Pct.) - Brooklyn Wholesale Meat Market, 6640 First
Avenue, Brooklyn (072 Pct.)
Do not refer complaint to the Internal Affairs Bureau for investigation unless
otherwise instructed by the Command Center supervisor. Forward a copy of COMPLAINT
REPORT (PD313-152) to Command Center in a sealed envelope.
PUBLIC WELFARE AND PUBLIC ASSISTANCE FRAUDS:
UNIFORMED MEMBER OF THE SERVICE
3. Provide commanding officer with any information received regarding Public Welfare
and Public Assistance Frauds.
COMMANDING OFFICER
4. Submit a report of the details of the information received directly to the Police
Commissioner to be forwarded to the Human Resources Administration
Administrator/Commissioner of the Department of Social Services for investigation and
appropriate action.
a. Forward a duplicate copy of the report through channels.
ADDITIONAL DATA
Ordinarily a summary arrest will NOT be made on complaints of Public Welfare and
Public Assistance Frauds unless other elements are present, i.e., safety of the
officer or other persons.
Allegations of corruption and/or serious misconduct involving any federal, state or
city employee, other than a member of the service, will be processed in accordance
with P.G. 207-02, "Complaints Not Recorded On The On-Line Complaint System." The
Chief of Internal Affairs, will be responsible for notification and disbursement of
information pertaining to such allegation, to the appropriate agency.
Whenever a member of this Department (other than a member assigned to Internal Affairs
Bureau, Detective Bureau or the Organized Crime Control Bureau) requires the
assistance of the Immigration and Naturalization Service in connection with a criminal
investigation, a notification will be made to the Intelligence Division twenty-four
(24) hours a day, seven (7) days a week, at telephone number (212) 741-8400.
Intelligence Division will process the request and the member requesting assistance
will provide the Intelligence Division with all pertinent details and advise whether
the request is of a routine or emergency nature. Intelligence Division will maintain a
log of any such requests for assistance. Routine requests for assistance will be
telephoned to the Immigration and Naturalization Service at 0800 hours each weekday
morning by members assigned to the Intelligence Division. The Immigration and
Naturalization Service will be requested to contact the requesting member of this
Department. Emergency requests for assistance will be made by the Intelligence
Division to the designated after hours Immigration and Naturalization Service
supervisor or selected agent. The requesting member of the service will be notified
by the Intelligence Division of the response that was provided by Immigration and
Naturalization Service. Their response may include opening their file rooms on an
after hours basis and/or to have an agent respond to a particular location. It will
be the responsibility of the requesting member of the service to notify the
Intelligence Division if Immigration and Naturalization Service fails to respond to
the initial request for assistance.
RELATED PROCEDURES
Complaints Not Recorded On Complaint Report (P.G. 207-02)
Duplicate Copies Of Complaint Reports (P.G. 207-05)

On-Line Booking System Computerized Arrest Notification Printout (P.G. 208-68)
Notifications - Certain Arrest Situations (P.G. 208-69)
Emergency Removal or Investigation and Reporting of Abused, Neglected or Maltreated
Children (P.G. 215-03)
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)

P.G. 207-07 Preliminary Investigation Of Complaints (Other Than Vice Related Or
Narcotics Complaints)
Date Effective: 09-22-00
PURPOSE
To investigate, record and refer complaints (other than vice, narcotics or organized
crime related complaints).
DEFINITION
ACTIVE CASE - Investigation has not been exhausted or complaint has not been
classified as closed.
CLOSED CASE - A complaint which has been investigated and:
a. Results have been obtained in full, or
b. Results have been obtained in part and no further results can be obtained, or
c. No results can be obtained, or
d. Complaint referred to court for process, or
e. Complaint is unfounded.
UNFOUNDED CASE - One in which:
a. An offense is reported and, as a result of subsequent information, it is
determined that no offense occurred (this includes complaints determined to be of a
civil nature only).
b. A report of lost property by a complainant who later reports having misplaced the
property and found it.
PROCEDURE
When assigned to investigate a complaint:
UNIFORMED MEMBER OF THE SERVICE
1. Interview complainant and witnesses, obtain facts, and safeguard evidence.
2. Conduct thorough field investigation
a. Transmit alarm, if necessary
b. Where necessary, attempt to have witnesses remain and immediately record their
names, addresses, telephone numbers, dates of birth, any relevant statements whether
casually or formally made, and any other pertinent information.
NOTE: If investigation disclosed the identity of a person, present or not, and there
is insufficient evidence to make an arrest, a warrant check will be conducted through
the FINEST System or Warrants Section prior to closing the case.
3. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A).
4. Determine if complaint should be closed or referred for further investigation.

NOTE: The main criteria for referring a complaint is the need for further
investigation that cannot be conducted by the field investigator, or the need of a
specialist. If doubt exists as to whether a complaint should be closed or not, or
whether the service of a specialist may be required, consult with patrol supervisor or
desk officer.
5. Notify and refer the case to the detective squad when further investigation is
required for the following:
a. Any offense and victim suffers a serious physical injury including assault.
b. Robbery and firearm or dangerous instrument was used or senior citizen (sixty
(60) years of age or older) is victim.
NOTE: If a Robbery Apprehension Module exists, notify them in lieu of the detective
squad.
c. Burglary and person present or property valued over $5,000.00 ($10,000.00 in
Manhattan) was taken or firearm or safe involved.
d. Crime was committed with a unique/unusual modus operandi.
e. Complainant was the victim of the same or similar crime within the last six (6)
months.
f. Perpetrator may be identified or is known.
g. Similar crimes have been committed in the vicinity.
h. Complainant, or offense committed, may create unusual community or police
interest.
i. Impersonation of a police officer or other law enforcement officer.
NOTE: An impersonation of a law enforcement officer coupled with a robbery will be
referred to the Internal Affairs Bureau - Police Impersonation Investigation Unit
(PIIU) not the detective squad. Also, a notification to Internal Affairs must be made
for any police impersonation, see P.G. 207-14, "Robbery Complaints Involving Police
Impersonation."
The Special Victims Squad concerned will investigate robberies committed by police
impersonators, which include sexual assault, and the Police Impersonation
Investigation Unit will assist in the investigation.
j. Other complaints as deemed necessary by competent authority.
6. Notify the innocent victim of a crime or surviving relative, if such victim has
sustained a personal injury, that compensation may be available as per the Crime
Victim's Compensation Law.
a. Provide victim or relative with "Information Card and Brochure/Application."
b. Check box under victim information on COMPLAINT REPORT WORKSHEET that victim or
relative was notified.
NOTE: If circumstances prevent a personal notification, the detective conducting the
follow-up investigation will comply with above directions and make notation of such
fact on COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A).
7. Promptly refer active cases directly from the scene, or through the desk officer,
to the units below:

NOTE: UNIFORMED MEMBERS ARE CAUTIONED NOT TO DISTURB POSSIBLE EVIDENCE AT A CRIME
SCENE. SEE P.G. 212-04, "Crime Scene."
a. SPECIAL VICTIMS SQUAD
(1) Rape or Attempted Rape, all degrees
(2) Sodomy or Attempted Sodomy, all degrees
(3) Sexual Abuse, 1st degree only
(4) Aggravated Sexual Abuse, all degrees
NOTE: A written notice will be provided to victims of sex offenses with the name,
address and telephone numbers of the nearest Rape Crisis Center (see "ADDITIONAL DATA"
for locations). This referral will be documented on COMPLAINT REPORT WORKSHEET under
"Details" section.
[I.O. 36 s 01] (5) Any allegation that a child less than eleven (11) years of age is
the victim of abuse inflicted by a parent or person legally responsible for the
child's care (see P.G. 215-03, "Emergency Removals Or Investigation And Reporting Of
Abused, Neglected Or Maltreated Children).
[I.O. 36 s 01] (6) Any allegation that a child less than thirteen (13) years of age is
the victim of any sex crime or attempted sex crime committed by any person (see P.G.
215-03, "Emergency Removals Or Investigation And Reporting Of Abused, Neglected Or
Maltreated Children").
[I.O. 36-1 s 01] NOTE: ANY complaint involving sex related offenses, including
secondary offenses that are sex related, requires a duplicate of the COMPLAINT REPORT
(PD313-152) to be forwarded to the designated Special Victims Squad.
NOTE: In the Borough of Brooklyn only, the Child Abuse Squad (718-260-6090) will be
notified instead of the Special Victims Squad for cases that fit the criteria for
child abuse in step 5 above.In all cases enter name of detective notified and the log
or case number assigned under "Details" on COMPLAINT REPORT WORKSHEET.
b. MAJOR CASE SQUAD
(1) Burglary or attempt of a bank or bank safe
(2) Larceny by extortion or attempt, from a bank
(3) Robbery or attempt of a bank and perpetrator not armed (simulated gun,
threatening note, etc.)
(4) Burglary of a truck contents over $100,000.00
(5) Larceny of a truck contents over $100,000.00
(6) Robbery of truck and contents by hijacking
(7) All robberies in warehouse depots or similar locations where the object of the
crime is a truck or its contents
(8) All commercial burglaries in which the value of property stolen exceeds
$100,000.00.
(9) Art theft

c. NEW YORK CITY JOINT ROBBERY TASK FORCE
(1) All armed bank robberies
d. HIGHWAY DISTRICT
(1) All vehicle/bicycle accidents in which any person involved has a serious
physical injury and is likely to die or has died.
8. Notify desk officer upon completion of investigation and deliver COMPLAINT REPORT
WORKSHEET and COMPLAINANT'S REPORT OF LOST OR STOLEN PROPERTY (PD313-159) (see P.G.
207-12, "Lost Or Stolen Property"), if prepared, as soon as possible.
a. IMMEDIATELY notify the patrol supervisor or the desk officer of any serious or
unusual complaints.
9. Make entry in ACTIVITY LOG (PD112-145) of details of complaint.
DESK OFFICER
10. Carefully examine COMPLAINT REPORT WORKSHEET for accuracy and completeness.
11. The following list, while not exclusive, should be closely scrutinized when
examining COMPLAINT REPORT WORKSHEET:
a. Verify that required notifications and proper referral of active cases have been
made.
[Rev 00-4] NOTE: Complaints of robbery/attempted robbery and homicide/attempted
homicide of drivers of medallion taxicabs, non-medallion for-hire vehicles, and
delivery trucks require a notification to the Special Operations Division (SOD) Taxi
Unit. Desk officers will fax the COMPLAINT REPORT (PD313-152) 24 hours a day, 7 days
a week, to the SOD Taxi Unit, at (212) 860-1674. A member from the SOD Taxi Unit will
then make a follow-up notification, Monday - Friday, 0600-1700 hours, to the desk
officer of the reporting command and assign an SOD Taxi Unit serial number to the
complaint. This serial number and the name of the SOD Taxi Unit member will be
entered under "Details" of the COMPLAINT REPORT. When preparing the COMPLAINT REPORT
WORKSHEET, reporting members will include home and work telephone numbers of the
victim. Also include the vehicle's status (i.e. medallion taxi or non-medallion, forhire vehicle), the presence or lack of a partition between the driver and passenger
compartments, the location where the perpetrator was picked up and, if possible, the
route traveled.
b. Ensure proper jurisdiction code is indicated.
c. The offense is classified properly.
NOTE: When multiple offenses have occurred, the incident will be classified based
upon the "top" (most serious) offense. Generally, the "seven (7) major rule" is
applied for serious felonies. This means that a murder/robbery will be classified as
Murder; a Forcible Rape/Burglary will be classified as Forcible Rape; etc. based on
the hierarchy below. The "seven (7) major rule" order of offenses, starting with the
most serious, is as follows:
(1) Murder and Non-Negligent Manslaughter
(2) Forcible Rape (Rape 1st degree only)
(3) Robbery
(4) Felonious Assault

(5) Burglary
(6) Grand Larceny
(7) Grand Larceny Motor Vehicle (A grand larceny motor vehicle coupled with a
grand larceny from the vehicle will be classified as a grand larceny motor vehicle).
(The attempt to commit any of the above will be counted as the completed offense,
EXCEPT attempted murder which will be counted as felonious assault).
If the reported offenses are not within the "seven (7) major offenses," the
incident crime classification will be determined in the order that follows:
(1)Sort by category:
Felony before misdemeanor before violation. Therefore, an incident involving a
felony criminal mischief to a motor vehicle with a petit larceny (misdemeanor) theft
of property from within the vehicle will be classified as a Felony Criminal Mischief.
(2) Sort by classification:
If all offenses are felonies:
"A" felony before a "B" felony before a "C" felony, etc.
If all offenses are misdemeanors:
"A misdemeanor before a B" misdemeanor before an "Unclassified" misdemeanor
(3) Sort by degree
For example, if all offenses are "B" felonies:
"1st degree" before "2nd degree" before "3rd degree"
(4) Sort by Article and Section Number
For example, if all offenses are 2nd degree, "B" felonies, in the Penal Law,
select 120.25, before 125.25, before 165.25.
12. Sign COMPLAINT REPORT WORKSHEET and have command clerk enter complaint into the
OLCS. The OLCS will automatically assign next complaint number.
COMMAND CLERK
13. Enter information into OLCS from COMPLAINT REPORT WORKSHEET.
DESK OFFICER
14. Carefully examine the completed COMPLAINT REPORT and make certain that necessary
captions have been completed. Take corrective action as necessary.
15. Finalize (i.e., sign-off) the COMPLAINT REPORT utilizing the OLCS if REPORT is
accurate and complete.
COMMAND CLERK
16. Distribute copies of COMPLAINT REPORT.
a. Attach green, Evidence Release/Investigation copy of PROPERTY CLERK'S INVOICE
(PD521-141), if prepared, to copy of COMPLAINT REPORT forwarded for investigation.

b. In cases closed by the reporting member, a copy of the COMPLAINT REPORT will be
forwarded to the detective squad.
c. Additional copies of COMPLAINT REPORT will be forwarded pursuant to P.G. 207-05,
"Duplicated Copies Of Complaint Reports" and any other relevant orders or directives.
DESK OFFICER
17. Ensure that copies of COMPLAINT REPORT are properly distributed by command clerk.
18. Ensure that all members of the service are complying with current complaint
reporting procedures.
a. Instruct members of the service (especially those with recurrent or serious
mistakes) in proper procedures for preparing WORKSHEETS and COMPLAINT REPORTS.
(1) Monitor and follow-up as necessary
(2) Advise Training Sergeant of deficiencies.
COMMANDING OFFICER
19. Review COMPLAINT REPORTS, especially those cases closed by members of the service
assigned to patrol, and have corrections made, if necessary.
ADDITIONAL DATA
The Operations Unit maintains a list of members proficient in foreign language and
sign language for the deaf. Should such assistance be needed, telephone the
Operations Unit and make entry under "Details" of COMPLAINT REPORT WORKSHEET. Include
interpreter's name, date, time and results.
If during the course of an official investigation information is required from the
Parking Violations Bureau, the uniformed member of the service concerned will prepare
two (2) copies of OFFICIAL LETTERHEAD (PD158-151) addressed to the Commanding Officer,
Investigation Review Section, requesting the information required. The commanding
officer of the requesting member will endorse and forward both copies of the request
to the Investigation Review Section, Office of the Chief of Department, in a sealed
envelope marked "CONFIDENTIAL." Investigation Review Section personnel will send a
copy of the request to the Parking Violations Bureau and file the other copy. When a
reply is received, it will be forwarded to the requesting member in a sealed envelope.
The file copy of the request will be removed from the file and destroyed. In an
extreme emergency, the Commanding Officer, Investigation Review Section may establish
personal liaison with the Parking Violations Bureau to expedite an investigation.
When appropriate, after consultation with the patrol borough commander, the detective
borough commander may take charge of an investigation not ordinarily referred to a
Detective Bureau command.
An automated teller machine (ATM) related crime may be defined as, but is not limited
to, criminal activity against a bank patron who is about to use, is currently using,
or has just completed using an automated teller machine for any type of transaction,
and is in the vicinity of the machine or has been followed from the automated teller
machine to another location.
Members of the service preparing COMPLAINT REPORTS for automated teller machine (ATM)
related crimes will specify that the crime is automated teller machine (ATM) related
by entering such in the caption titled, "Actions of Victim Prior to Robbery, Larceny,
or Sex Crimes." In addition, supporting information will be articulated under the
"Details" section of the COMPLAINT REPORT.

[I.O. 38 s 03] The Central Records Division, identification Section has an intranet
application that provides immediate access to Orders of Protection issued by ALL New
York City based courts, permitting users to search the Department's Order of
Protection Database and display or print a copy of the actual court order. This
includes not only Orders of Protections involving persons defined under the
family/household - expanded definition, but also all individuals who are either the
defendant or petitioner of an Order of Protection from any New York City based court.
This new database is designed to verify that an Order of Protection was issued and to
provide a copy of the actual order directly at the command level. This application
will also provide access to expired Orders of Protection. Questions or assistance
needs should be directed to the Identification Section's Orders of Protection Unit at
(646) 610-5195 or the Management Information Systems Division, Help Desk at (646) 6106473.
RAPE CRISIS CENTERS
MANHATTAN
NYC Gay & Lesbian Anti-Violence Project
647 Hudson Street
New York, NY 10014
(212) 807-0197
(212) 807-6761
Rape Crisis Intervention Program
Mt. Sinai Medical Center - Dept. OB/GYN
Klingenstein Pavilion 2nd Floor
One Gustave - Levy Place
New York, NY 10029
(212) 241-5461
Rape Crisis Program
St. Vincent's Hospital & Medical Center
41-51 East 11th Street
New York, NY 10011
(212) 604-8068
Bellevue Hospital Center, Rape Crisis Program Room AG-67
27th Street and First Avenue
New York, NY 10016
(212) 562-3435 or 3755
Rape Intervention Program
St. Luke's Roosevelt Hospital
411 West 114th Street, Apt. 6D
New York, NY 10025
(212) 523-4728
BRONX
Bronx District Attorney's Office
215 E. 161st Street
Bronx, NY 10451
(718) 590-2114
Kingsbridge Heights Community Center
3101 Kingsbridge Terrace
Bronx, NY 10463
(718) 884-0700
BROOKLYN
Rape Crisis Intervention Program

The Long Island College Hospital
340 Henry Street - 6th FloorBrooklyn, NY 11201
(718) 780-1459
VSA-BRAVA
Family Alliance-Victim Services
3021 Atlantic AvenueBrooklyn, NY 11208
(212) 577-7777
(718) 783-3700
Jewish Board of Family & Children Services
1943 Rockaway ParkwayBrooklyn, NY 11236
(718) 241-9600
QUEENS
Rape Crisis Program
Rockaway Jamaica Center
90-11 160th Street, 1st Floor
Jamaica, NY 11432
(212) 577-7777
(718) 291-2555
Rape Crisis Program
Queens Hospital Center
82-68 164th Street
Jamaica, NY 11432
(718) 883-3000 or 3195
STATEN ISLAND
VSA Staten Island
25 Hyatt Street
Staten Island, NY 10301
(212) 577-7777
(718) 448-3118
RELATED PROCEDURES
Complaint Reporting System (P.G. 207-01)
Preliminary Investigation Of Vice Related, Narcotics and Organized Crime Related
Complaints (P.G. 207-08)
Duplicate Copies Of Complaint Reports (P.G. 207-05)
Lost Or Stolen Property (P.G. 207-12)
Robbery Complaints Involving Police Impersonation (P.G. 207-14)
Emergency Removals or Investigation and Reporting of Abused, Neglected or Maltreated
Children (P.G. 215-03)
FORMS AND REPORTS
ACTIVITY LOG (PD112-145)
COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A)
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)
COMPLAINANT'S REPORT OF LOST OR STOLEN PROPERTY (PD313-159)
OFFICIAL LETTERHEAD (PD158-151)
PROPERTY CLERK'S INVOICE (PD521-141)

P.G. 207-08 Preliminary Investigation Of Vice, Narcotics Or Organized Crime-related
Complaints
Date Effective: 01-01-00
PURPOSE
To record and refer complaints of vice, narcotics and organized crime-related
offenses.
DEFINITION
[REV 3-01] VICE OFFENSES - Violations of law related to gambling, prostitution,
alcoholic beverages, cigarette tax and child pornography.
NARCOTIC OFFENSES - Violations of law related to the sale and possession of controlled
substances and marijuana as defined in Articles 220 and 221 of the Penal Law, and any
case of found controlled substances in which the amount exceeds two (2) ounces, or
found marijuana in which the amount exceeds two (2) pounds.
ORGANIZED CRIME-RELATED OFFENSES - Violations of law related to organized crime,
including the organized theft of motor vehicles, motor vehicle parts, and motor
vehicle insurance frauds.
NOTE: Grand Larceny Auto WILL NOT BE REFERRED to the Investigative Support Division,
Organized Crime Control Bureau, UNLESS preliminary investigation indicates elements of
organized crime are involved.
PUBLIC PREMISES - Any building, or portion thereof, to which the public or a
substantial group of persons has access and in which vice, narcotics or organized
crime-related offenses are suspected of occurring.
PROCEDURE
When assigned to investigate vice, narcotics or organized crime-related offenses:
UNIFORMED MEMBER OF THE SERVICE
1. Make preliminary investigation and take summary action if offense committed in
presence.
2. Request patrol supervisor to respond.
a. If patrol supervisor is not available, contact desk officer and comply with
instructions.
3. DO NOT ENTER PUBLIC PREMISES to conduct an investigation of an on-going complaint
unless authorized by the patrol supervisor, desk officer, or other competent
authority.
PATROL SUPERVISOR/DESK OFFICER
4. Determine action to be taken regarding ongoing complaints, in public premises, by
taking into consideration:
a. History of premises
b. Seriousness of complaint
c. Facts alleged in complaint

d. If assignment of uniformed personnel would be effective
e. If assignment of uniformed personnel would interfere with a covert operation.
UNIFORMED MEMBER OF THE SERVICE
5. Report disposition to radio dispatcher.
6. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A) and deliver to desk officer.
NOTE: If an investigation discloses the identity of a person, present or not, and
there is insufficient evidence to make an arrest, a warrant check will be conducted
through FINEST System or the Warrants Section prior to closing the case or forwarding
report to Investigative Support Division, Organized Crime Control Bureau.
DESK OFFICER
7. Direct command clerk to telephone details to the Investigative Support Division,
Organized Crime Control Bureau.
a. Enter Organized Crime Control Bureau serial number on COMPLAINT REPORT WORKSHEET
and name, shield number of member receiving the report under "Details."
NOTE: If complaint is received in writing, forward original written communication to
Investigative Support Division, Organized Crime Control Bureau, and attach photocopy
of written communication to file copy of COMPLAINT REPORT WORKSHEET.
8. Forward COMPLAINT REPORT WORKSHEET to commanding officer.
NOTE: Any arrest made by uniformed personnel regarding vice, narcotics or organized
crime-related offenses (except those offenses listed in P.G. 207- 02,"Complaints Not
Recorded On Complaint Report" step 15, will be considered a pick- up arrest and an
OLCS precinct complaint serial number will be assigned. Therefore, the complaint will
be recorded on the precinct of arrest OLCS INDEX. Additionally, incidents of found
controlled substances or drug paraphernalia, in any amount, when found in a building
will be entered on the precinct of occurrence OLCS INDEX and an OLCS precinct
complaint number assigned. Additional copies of the COMPLAINT REPORT will be sent as
follows: a. In arrest situations, a copy of the COMPLAINT REPORT will be forwarded to
the Investigative Support Division, Organized Crime Control Bureau, or b. In instances
where controlled substance/drug paraphernalia is found in a building, a copy of the
COMPLAINT REPORT will be forwarded to the concerned Narcotics District, Organized
Crime Control Bureau, or Narcotics Operations, Strategic and Tactical Command,
Brooklyn North (S.A.T. COM.), for informational purposes.
COMMANDING OFFICER
9. Examine and evaluate COMPLAINT REPORT WORKSHEET containing details telephoned to
Investigative Support Division, Organized Crime Control Bureau.
10. Have COMPLAINT REPORT WORKSHEET filed chronologically in rear of complaint file
chronologically behind divider marked "Complaints Referred to Organized Crime Control
Bureau."
ADDITIONAL DATA
When a complaint is received at a Department unit other than a precinct/transit
district/police service area, the member receiving the complaint will:
a. Telephone the details to the Investigative Support Division, Organized Crime
Control Bureau.

b. Enter the Organized Crime Control Bureau serial number with the name and shield
number of the member receiving the report in the Telephone Record.
A COMPLAINT REPORT containing multiple offenses will be classified according to the
most serious offense and referred to the unit charged with investigating such
offenses. However, if a secondary offense is related to vice, narcotics or organized
crime, an additional copy of the COMPLAINT REPORT will be sent to the Organized Crime
Control Bureau. If the investigating officer prepares a COMPLAINT FOLLOW-UP (PD313081), a copy of such report will also be forwarded to Organized Crime Control Bureau.
The Commanding Officer, Investigative Support Division, Organized Crime Control
Bureau, may classify the following complaints received at the Organized Crime Control
Bureau as street conditions, and may refer them via the Chief of Department, to the
command concerned for necessary attention:
a. Loitering for prostitution
b. Loitering for narcotics
c. Dice game on street
d. Sale of intoxicants to minors
e. Sale of intoxicants to intoxicated persons
f. Alcohol Beverage Control sale during prohibited hours
g. Unnecessary noise in licensed premises
h. Disputes in licensed premises
i. Unlicensed cabaret.
SAFETY GUIDELINES AT ILLICIT DRUG LABORATORIES
When a uniformed member of the service has cause to investigate a suspected drug
laboratory, an immediate notification will be made to the desk officer, precinct of
occurrence. The desk officer will notify the Police Laboratory without delay,
requesting a chemist be dispatched to the scene immediately. Certain substances in a
laboratory are highly volatile, therefore, ALL members of the service will follow
these safety guidelines:
a. Ventilate the laboratory by opening doors and windows.
b. DO NOT turn on lights or use flashlights until the area is well ventilated. If
necessary to enter prior to the room being ventilated, a flashlight should be turned
on BEFORE entering the area.
c. DO NOT smoke at the scene.
d. Use your nose. If vapors are very strong or there is any odor of bitter almonds,
remain outside and await arrival of the laboratory chemist.
e. DO NOT use Department radios while inside the laboratory.
f. DO NOT disturb flasks or containers that are being heated or cooled. Direct the
attention of the chemist to such items.
g. DO NOT allow acid and cyanide to be mixed or come together.
mixture can cause death.

The fumes from this

When a search warrant has been obtained for a suspected drug laboratory, the Police
Laboratory will be notified and the chemist will accompany the unit executing the
warrant.
THREE CARD MONTE GAMES
Precinct/Transit Bureau/Police Service Area commanders, when conditions warrant, will
designate members of their commands assigned to duty in civilian clothes, i.e.,
conditions, plainclothes, and/or anti-crime units, to respond to complaints of "three
card monte" games. The Commanding Officer, Communications Section, will direct that
all complaints of "three card monte" games received at 911 be referred by the 911
Operator, directly to the telephone switchboard operator, precinct/transit
district/police service area of occurrence. The telephone switchboard operator will
enter the information in the TELEPHONE DISPATCH LOG (PD112-143) and notify appropriate
personnel at precinct/transit district/police service area concerned.
In those instances in which no civilian clothed members are on duty AND/OR when some
condition exists in conjunction with the "three card monte" game which requires
immediate police response, i.e., assault in progress, etc., a marked radio motor
patrol unit may be dispatched to the scene by the 911 Operator or the telephone
switchboard operator, as appropriate.
[REV 3-01] CHILD PORNOGRAPHY A complaint involving child pornography (photos, movies,
computer images, etc.) will be referred to the Vice Enforcement Division's Sexual
Exploitation of Children Squad for investigation. The Vice Enforcement Division will
also investigate complaints involving other forms of sexual exploitation of children,
including minors employed by peep shows, topless clubs, lap dancing clubs or escort
services. Additionally, a telephone notification will be made to the Vice Enforcement
Division when child pornography is found or an arrest is made for any violation of
Penal Law Article 263.
RELATED PROCEDURES
Complaint Reporting System (P.G. 207-01)
Complaints Not Recorded On Complaint Report (P.G. 207-02)
Preliminary Investigation Of Complaints (Other Than Vice Related Or Narcotic
Complaints) (P.G. 207-07)
Citywide Intelligence Reporting System (P.G. 212-12)
FORMS AND
COMPLAINT
COMPLAINT
COMPLAINT
TELEPHONE

REPORTS
FOLLOW-UP (PD313-081)
REPORT (PD313-152)
REPORT WORKSHEET (PD313-152A)
DISPATCH LOG (PD112-143)

P.G. 207-09 Follow-up Investigation Of Complaints Already Recorded
Date Effective: 01-01-00
PURPOSE
To report additional information concerning a previously recorded complaint.
PURPOSE
To report additional information concerning a previously recorded complaint.
PROCEDURE
Upon receiving additional information concerning a reported complaint after the
COMPLAINT REPORT (PD313-152) has been FINALIZED in the OLCS:
MEMBER OF THE SERVICE
1. Prepare COMPLAINT FOLLOW-UP (blue) (PD313-081) ONLY when additional information
falls into any of the following categories:
a. Crime classification change, e.g., assault to homicide.
b. Information which will amend the previously recorded P.D. code (crime subclassification), e.g., time of day for a burglary.
c. Case clearance, i.e., initial arrest only, exceptional clearances, unfounded.
d. Voiding a complaint after finalization in the OLCS.
e. Recovered property not previously reported.
f. Additional stolen property not previously reported.
g. Serial numbers obtained for property previously reported.
h. Dead human is identified and property has been invoiced to the Property Clerk or
Public Administrator.
i. Case closed without arrest and property has been invoiced to the Property Clerk.
NOTE: There is a distinction between voided complaints and unfounded complaints. A
voided complaint is one in which the COMPLAINT REPORT should not have been prepared.
An unfounded case is one in which the report should have been prepared but subsequent
information leads to the determination that the case should be classified as unfounded
(e.g., a voided case is one in which a JUVENILE REPORT rather than a COMPLAINT REPORT
should have been prepared; an unfounded case is one in which a vehicle is reported
stolen by a complainant and later a tow company informs the precinct that the vehicle
was legally towed). As with COMPLAINT REPORTS, proper recording of property values on
a COMPLAINT FOLLOW-UP (blue) is essential for accurate entry into the FBI Uniform
Crime Reporting (UCR) System. Values must be properly consolidated in the "Value
Stolen" and "Value Recovered" columns of the Property Summary Section. In addition,
the person preparing the report must examine previous reports related to the complaint
(i.e., COMPLAINT REPORT, previously prepared COMPLAINT REPORT FOLLOW-UPS) to ensure
that property values are not being reported more than once. Only additional
information with respect to property values are to be recorded. Arrests or other
information concerning a complaint received BEFORE the original COMPLAINT REPORT is
finalized will be entered on the original COMPLAINT REPORT.
MEMBER OF THE SERVICE

2. Prepare COMPLAINT FOLLOW-UP INFORMATIONAL (pink) (PD313-081A) for information of
any other type, e.g., case closed - no results, case progress reports, results of
interviews, canvass, additional arrest on a complaint, etc.
3. Notify detective squad concerned, if necessary.
4. Submit COMPLAINT FOLLOW-UP (blue) and/or COMPLAINT FOLLOW-UP INFORMATIONAL (pink)
to the desk officer or detective supervisor, as appropriate.
NOTE: Second sheets will be used when space is insufficient for required entries on
COMPLAINT FOLLOW-UP or COMPLAINT FOLLOW-UP INFORMATIONAL (see P.G. 207-01, "Complaint
Reporting System").
DESK OFFICER/DETECTIVE SUPERVISOR
5. Review for accuracy and sign.
6. Have member of the service forward COMPLAINT FOLLOW-UP (blue) and COMPLAINT FOLLOWUP INFORMATIONAL (pink) as follows:
a. The original "ACCS" copy of all COMPLAINT FOLLOW-UPS (blue) will be forwarded
direct to the Data Integrity Unit located at 1 Police Plaza, Room S-132.
b. The original "Criminal Records Section" copy of all COMPLAINT FOLLOW-UP
INFORMATIONALS (pink) will be forwarded direct to the Criminal Records Section located
at 1 Police Plaza, Room 300.
ADDITIONAL DATA
These reports must be forwarded to the appropriate units within 24 hours of
preparation.
Desk officers will ensure that the following areas of these reports are appropriately
completed:
* "Jurisdiction" and "Reporting Agency" codes are properly recorded
* "Complaint Report Number," "Precinct of Report" and "Date of Original Report" are
properly recorded
* "Previous Classification" and "Classification Changed To" captions are properly
completed (for COMPLAINT FOLLOW-UP REPORTS only)
* "Precinct of Arrest" and "Arrest Numbers" captions on a COMPLAINT FOLLOW-UP REPORT
are completed if an arrest clearance is requested OR indicated in the "Details"
section of a COMPLAINT FOLLOW-UP INFORMATIONAL in cases where an additional arrest(s)
is made
* Property Section is fully completed in lost or stolen property cases. Ensure
property values are itemized and consolidated in the "Value Stolen' and the "Value
Recovered" columns, as appropriate, in the Property Summary Section (for COMPLAINT
FOLLOW-UP REPORTS only)
* Ensure that the "Details" supplied on the report provides adequate grounds to
change the original offense listed in the "Previous Classification" caption (for
COMPLAINT FOLLOW-UP REPORTS offense reclassification requests).
[REV 3-01] The following agencies or commands are required to receive a duplicate copy
of a COMPLAINT FOLLOW-UP when reporting additional or recovered property,
classification changes, and clearances, when these changes are initiated by this

Department. The member of the service preparing the form will enter the name of the
agency or command receiving the duplicate copy under "Additional copy for" and also
send the duplicate copy of the report as follows:
COMPLAINT FOLLOW-UP
FOR CASES OCCURRING ON
THE JURISDICTION OF:

DUPLICATE COPY FOR:

* Port Authority Police Department
* Tri-Borough Bridge and Tunnel
Police Department
* M.T.A. Police Department
* Amtrak Police Department
* CSX Police Department
* Staten Island Rapid Transit
Police Department
* New York State Police Department
* New York State Park Police Department
* N.Y.C. Housing Authority
* N.Y.C. Transit
* ANY police agency operating within
* New York City for arson and arson
* related incidents

*Port Authority Police
*TBTA Police
*M.T.A. Police
*Amtrak Police
*CSX Police
*S.I. Rapid Transit Police
*New York State Police
*New York State Park Police
*Housing Bureau, NYPD
*Transit Bureau, NYPD
*Arson and Explosion Squad
and NYC Fire Department,
Division of Fire Investigation

COMPLAINT FOLLOW-UP FOR THE
FOLLOWING CASES WHEN PROPERTY
HAS BEEN INVOICED TO THE
PROPERTY CLERK:
Identification of previously unidentified
dead body
Investigation case closed - arrest and
no arrest

DUPLICATE COPY FOR:
Property Clerk, borough
office concerned
Public Administrator, county of
residence
Property Clerk, borough
office concerned.

In cases where information used to prepare a COMPLAINT FOLLOW-UP is based on a
COMPLAINANT'S REPORT OF LOST OR STOLEN PROPERTY (PD313-159), the desk officer will
ensure that the listing of stolen property and reported values on the COMPLAINANT'S
REPORT OF LOST OR STOLEN PROPERTY is recorded in the property section of the COMPLAINT
FOLLOW-UP. MEMBERS OF THE SERVICE WILL NOT, UNDER ANY CIRCUMSTANCES, SIMPLY ATTACH
COMPLAINANT'S REPORT OF LOST OR STOLEN PROPERTY (or a copy of it) to COMPLAINT FOLLOWUP and forward to the Data Integrity Unit. The COMPLAINANT'S REPORT OF LOST OR STOLEN
PROPERTY must be attached to the command's file copy of the COMPLAINT FOLLOW-UP.
Each precinct will maintain a Complaint Reclassification Log to ensure proper and
timely documentation of COMPLAINT FOLLOW-UPS involving a change of crime
classification. Each such reclassification will be entered in the log by the command
crime analysis member and verified by a supervisor authorizing the change.
COMPLAINT FOLLOW-UPS of this type prepared by Housing, Transit and investigative
commands (eg. precinct detective squads) will also be entered and verified in the same
manner.
Each Complaint Reclassification Log will contain the following captions spread across
a double page:
LEFT HAND PAGE
NUMBER

DATE

COMPLAINT
REPORT#

PREVIOUS
CLASSIFICATION

RECLASSIFICATION
TO

REASON

RIGHT HAND PAGE
MOS PREPARING
ORIGINAL
COMPLAINT REPORT
PDS SUPV'S
INITIALS

SUPV. SIGNING
ORIGINAL
COMPLAINT REPORT
C.O.'S
INITIALS

SUPV. AUTHORIZING
RECLASSIFICATION

REMARKS

FORMS AND REPORTS
COMPLAINANT'S REPORT OF LOST OR STOLEN PROPERTY (PD313-159)
COMPLAINT FOLLOW-UP (PD313-081)
COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A)
COMPLAINT REPORT (PD313-152)

ICO INITIALS

P.G. 207-10 Bias Motivated Incidents
Date Effective: 10-29-04
PURPOSE
To ensure a coordinated police response and a thorough investigation and analysis of
all bias motivated incidents.
DEFINITIONS
BIAS INCIDENT - Any offense or unlawful act that is motivated in whole or in
substantial part by a person's, a group's, or a place's identification with a
particular race, religion, ethnicity, gender, age, disability, or sexual orientation
(including gay, lesbian, bi-sexual and transgender) as determined by the Commanding
Officer, Hate Crime Task Force.
DISABILITY - The possession or perceived possession by a person of any of the
following: a physical, medical, mental or psychological impairment or a history or
record of such impairment. This includes the sustaining by a person of any injury or
damage to any system of the body including muscular, sensory, respiratory, speech,
heart, reproductive, digestive, blood, immunity (i.e., AIDS) and skin. Also included
among those who have a disability are recovering alcoholics, and former abusers of
drugs or other substances who currently are not abusing alcohol, drugs, or other
substances.
COMMANDING OFFICER - For the purpose of this procedure will be the precinct, police
service area or transit district commanding officer within whose jurisdiction the
incident occurs.
PROCEDURE
When a uniformed member of the service is dispatched to the scene of an incident which
may be a bias incident:
UNIFORMED MEMBER OF THE SERVICE
1. Evaluate condition and take police action appropriate for stabilization of the
area, if necessary.
2. Determine if possibility exists that offense or unlawful act is motivated by bias
or prejudice as contained in the definition of a "Bias Incident."
3. Request patrol supervisor to respond if bias incident is suspected.
PATROL SUPERVISOR
4. Determine if additional personnel are required to stabilize the situation.
5. Notify desk officer of incident.
6. Request commanding officer/duty captain to respond if occurrence is a possible bias
incident.
7. Direct that a COMPLAINT REPORT WORKSHEET (PD313-152A) be prepared.
COMMANDING OFFICER/DUTY CAPTAIN
8. Determine if occurrence is a possible bias incident that should be referred to the
Hate Crime Task Force for further investigation.

NOTE: When considering incidents involving public officials, confer with the
Intelligence Division at (646) 805-6400 prior to classifying the occurrence as a
possible bias incident.
IF THE OCCURRENCE IS REFERRED TO HATE CRIME TASK FORCE AS A POSSIBLE BIAS INCIDENT:
COMMANDING OFFICER/DUTY CAPTAIN
9. Request additional resources, if required, to stabilize the location or defuse the
incident (community affairs, anti-crime, crime prevention officers, additional command
personnel, training unit, borough task force, if available, or others, as
appropriate).
10. Request detective squad personnel to respond.
11. Notify Operations Unit and obtain possible bias incident log number.
12. Prepare Unusual Occurrence Report AFTER CONFERRAL WITH PRECINCT
DETECTIVE COMMANDER.
a. Subject of Report will be "POSSIBLE BIAS INCIDENT-LOG NO. ___."
13. Forward UNUSUAL OCCURRENCE REPORT (PD370- 152) to Chief of Detectives, Hate Crime
Task Force (direct) and forward additional copy through channels.
14. Forward duplicate copy of report to:
a. Deputy Commissioner - Community Affairs, and
b. Precinct commanding officer
c. Police Service Area/Transit District commanding officer, as applicable.
15. Direct crime prevention officer, where appropriate, to personally contact and
advise complainant concerning actions to take to prevent recurrence.
NOTE: Operations Unit personnel will notify patrol borough command; Patrol Services
Bureau duty chief; Housing Bureau or Transit Bureau, as applicable; detective borough
commander; Intelligence Division; Commanding Officer, Hate Crime Task Force; Police
Commissioner; and Deputy Commissioner - Community Affairs (during business hours).
DETECTIVE SQUAD MEMBER
16. Conduct an immediate investigation and confer with Hate Crime Task Force
personnel.
17. Forward additional copy of COMPLAINT REPORT (PD313-152) and COMPLAINT FOLLOW-UP
(PD313-081) to Commanding Officer, Hate Crime Task Force (direct) within ten (10) days
after incident.
NOTE: The detective squad member is responsible for conducting the investigation,
unless relieved by Hate Crime Task Force personnel. The Hate Crime Task Force is
responsible for the determination as to whether the occurrence is, or is not, biased.
In addition, the Commanding Officer, Hate Crime Task Force, may retain sufficient
Detective Bureau personnel to conduct a comprehensive preliminary investigation and
canvass of the area.
COMMANDING OFFICER/HATE CRIME TASK FORCE

18. Evaluate situation and make determination after conferral with Chief of Detectives
to:
a. Assume complete control of investigation, OR
b. Participate jointly with precinct detective squad personnel, OR
c. Have precinct detective personnel assume full responsibility for the
investigation.
COMMANDING OFFICER
19. Visit and personally interview victims of possible bias incident.
20. Prepare and forward comprehensive follow- up report within ten (10) days of
incident including post-incident actions of all Departmental units and the current
status of investigation to Chief of Detectives, Hate Crime Task Force, through
channels.
CRIME PREVENTION OFFICER
21. Prepare and forward a report within ten (10) days of the incident to Commanding
Officer, Hate Crime Task Force, indicating action taken concerning incident and
whether a security survey was conducted.
NOTE: The community policing sergeant will prepare and forward the above report in
those commands where a crime prevention officer is not assigned.
COMMANDING OFFICER/HATE CRIME TASK FORCE
22. Visit and personally interview victims of confirmed bias incidents upon completion
of investigation.
a. In appropriate cases, a Hate Crime Task Force supervisor may be designated to
interview victims.
23. Make determination of whether an occurrence is a bias incident or a non-bias
incident based upon all factors obtained during investigation, after conferral with
the Chief of Detectives.
24. Prepare report indicating determination.
25. Forward copies of report to:
a. Chief of Patrol
b. Chief of Detectives
c. Chief of Housing Bureau/C.O., Transit Bureau, if appropriate
d. Patrol Borough concerned
e. Housing/Transit Borough, as applicable
f. Precinct of occurrence
g. Police Service Area/Transit District, as applicable.
NOTE: In the case of a confirmed bias incident, when a complainant/victim requests
that an identified offender not be arrested, and there is appropriate legal
justification for the arrest, the Commanding Officer, Hate Crime Task Force, may

direct that the arrest be made. The primary considerations when a complainant/victim
does not want an arrest effected, are the prevention of further violence and the
safety of all parties concerned.
WHEN COMMANDING OFFICER/DUTY CAPTAIN DETERMINES INCIDENT IS NOT BIAS MOTIVATED:
COMMANDING OFFICER/DUTY CAPTAIN
26. Notify detective squad.
27. Notify Operations Unit that offense is not a bias incident.
a. Contact Hate Crime Task Force, between 0800 - 2400 hours, seven days a week, for
log number on all non-bias incidents.
28. Direct crime prevention officer to personally contact and advise complainant
concerning actions to take to prevent recurrence, if offense was committed at a
religious institution or a sensitive location.
29. Prepare an UNUSUAL OCCURRENCE REPORT (PD370-152) and forward to Chief of
Detectives, Hate Crime Task Force (DIRECT).
a. Forward one (1) additional copy of Report through channels.
PRECINCT DETECTIVE
30. Conduct appropriate investigation.
31. Forward copy of COMPLAINT REPORT and COMPLAINT FOLLOW-UP to Chief of Detectives,
Hate Crime Task Force, within ten (10) days after the incident.
CRIME PREVENTION OFFICER
32. Prepare and forward a report within ten (10) days to Commanding Officer, Hate
Crime Task Force, if offense was committed at a religious institution or sensitive
location indicating action taken and whether security survey was conducted.
ADDITIONAL DATA
When notification of a possible bias incident is received from any other police
agency, the New York City Police Department patrol supervisor shall respond. At the
request of a patrol supervisor, captain, or above from another law enforcement agency,
the commanding officer concerned/duty captain will respond and determine whether the
occurrence should be designated as non-bias or referred to the Hate Crime Task Force
as a possible bias incident.
If, during the course of an on-going investigation, information is ascertained which
may indicate that the original incident may have been a possible bias incident, the
Commanding Officer, Hate Crime Task Force, will investigate and confer with the Chief
of Detectives to make a determination whether the incident is a possible bias
incident. The Commanding Officer, Hate Crime Task Force, will then conduct a
preliminary investigation and make all appropriate notifications.
FORMS AND REPORTS
COMPLAINT FOLLOW-UP (PD313-081)
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)
UNUSUAL OCCURRENCE REPORT (PD370-152)

P.G. 207-11 Preliminary Investigation, Recording And Transmission Of Alarms For Stolen
Vehicles
Date Effective: 01-01-00
PURPOSE
To investigate, record and transmit alarms for stolen vehicles.
SCOPE
A complainant, present at a precinct stationhouse, police service area (PSA), transit
district or other Department facility to report a stolen vehicle, will be transported
by Department vehicle to the place of occurrence, or be requested to await the arrival
of uniformed member(s) of the service at the location where the crime occurred. The
assigned uniformed member of the service will then conduct a preliminary investigation
at the scene and enter the results under the "DETAILS" section of the COMPLAINT REPORT
WORKSHEET (PD313-152A).
PROCEDURE
When a complaint of a stolen vehicle is received:
UNIFORMED MEMBER OF THE SERVICE
1. Respond to scene and conduct preliminary investigation.
NOTE: NO REPORTS OF GRAND LARCENY AUTO WILL BE TAKEN OR ACCEPTED OVER THE TELEPHONE.
Any complainants who come into a command to report their vehicle stolen will either be
asked to go to the place of occurrence, if feasible, or be transported to the location
of reported theft/loss by an available RMP team in order to conduct a preliminary
canvass/investigation at the scene. In addition, owner/complainants will be informed
that if they recover their own vehicle, they must immediately notify the nearest
Police Department facility, so the stolen vehicle alarm(s) can be cancelled.
Crime classification will be Grand Larceny Auto unless owner/complainant or other
evidence indicates auto (as defined in Section 125, Vehicle and Traffic Law) is valued
at $100.00 or less, or if motorcycle (as defined in Section 123, Vehicle and Traffic
Law) is valued at $1,000 or less.
2. Give complainant copy of VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT (PD371-082)
and VEHICLE THEFT SUPPORTING DEPOSITION (PD371-083) to prepare and sign.
3. Prepare REPORT and DEPOSITION, if complainant has a language barrier or other
handicap, and have complainant sign both.
a. If complainant refuses to prepare REPORT and/or DEPOSITION or sign REPORT and/or
DEPOSITION, note fact on face of REPORT/DEPOSITION and sign.
NOTE: A refusal by the complainant to prepare a VEHICLE THEFT PRELIMINARY
INVESTIGATION REPORT and/or VEHICLE THEFT SUPPORTING DEPOSITION does not preclude the
requirement to prepare a COMPLAINT REPORT WORKSHEET and COMPLAINT REPORT (PD313-152)
and to get an OLCS complaint number for such report.
DESK OFFICER
4. Review VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING
DEPOSITION for accuracy and legibility and sign.
5. Ascertain through the FINEST System:

a. If vehicle has been impounded or repossessed
b. If vehicle is wanted in connection with a crime
c. If vehicle has been previously reported stolen
d. Verification of Vehicle Identification Number (VIN) or ownership, if necessary
e. Expiration date of registration plates, when necessary
f. If vehicle was towed by rotation tow.
[Rev 03-02] g. If vehicle was relocated due to a special event by utilizing the
TOPIS application.
STATIONHOUSE CLERK
6. Prepare COMPLAINT REPORT WORKSHEET, when required.
NOTE: Under no circumstances will the complainant be given a copy of the VEHICLE
THEFT PRELIMINARY INVESTIGATION REPORT or VEHICLE THEFT SUPPORTING DEPOSITION.
IF COMPLAINANT APPEARS AT STATIONHOUSE TO REPORT AN AUTO LARCENY AND NO UNIFORMED
MEMBER OF THE SERVICE IS AVAILABLE TO TAKE REPORT:
DESK OFFICER
7. Comply with steps 2 through 6, and corresponding NOTES, above.
8. Assign command clerk to assist complainant in preparing VEHICLE THEFT PRELIMINARY
INVESTIGATION REPORT and/or VEHICLE THEFT SUPPORTING DEPOSITION, as necessary.
a. Act as reviewing officer by signing completed VEHICLE THEFT PRELIMINARY
INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING DEPOSITION.
NOTE: If complainant refuses to prepare VEHICLE THEFT PRELIMINARY INVESTIGATION
REPORT and/or VEHICLE THEFT SUPPORTING DEPOSITION, desk officer will sign form as
witness.
UNIFORMED MEMBER OF THE SERVICE
9. Attach VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING
DEPOSITION to COMPLAINT REPORT WORKSHEET.
10. Have alarm transmitted through the FINEST System and provide the following
information:
a. Rank, name, command and tax registry number
b. Date, time and place of occurrence
c. Complaint number from OLCS
d. Type of complaint (Grand Larceny Auto, Unauthorized Use, etc.)
e. Make, year, model, style, color of vehicle
f. Registration plate numbers
g. State of registration and expiration date of plates

h. Type of plate (passenger, commercial, dealer, etc.)
i. Vehicle Identification Number (VIN)
j. Name, address and telephone number of registered owner
k. Name and address of insurance company and policy number, if available
l. Other information that might aid in vehicle's recovery.
NOTE: DO NOT sign off from FINEST System until acknowledgement is received from
NYSPIN. Printed (hard) copy of NYSPIN acknowledgement will be attached to COMPLAINT
REPORT.
11. CLOSE case EXCEPT if vehicle was used in the commission of a crime or other
condition indicates that further investigation is necessary.
NOTE: Institute a telephone notification to the Stolen Property Inquiry Section for
the transmittal of all Felony Vehicle Alarms.
12. Refer COMPLAINT REPORT, with a copy of VEHICLE THEFT PRELIMINARY INVESTIGATION
REPORT and VEHICLE THEFT SUPPORTING DEPOSITION, to detective squad concerned if case
remains open.
DESK OFFICER
13. Direct a standard NYSPIN inquiry be made via FINEST, by plate or VIN number, to
verify that an alarm has been transmitted.
a. Ensure that printed (hard) copy of NYSPIN alarm is accurate and attached to
COMPLAINT REPORT.
14. Direct command clerk to prepare COMPLAINT REPORT utilizing OLCS.
a. Ensure that original copy of VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and
VEHICLE THEFT SUPPORTING DEPOSITION is attached to precinct file copy of COMPLAINT
REPORT WORKSHEET.
COMMAND CLERK
15. Check FINEST System for accuracy of alarm transmitted.
a. Report any discrepancy to desk officer.
b. Have alarm modified to correct discrepancy.
c. Make entry under "Details" on COMPLAINT REPORT that alarm transmission was
verified and include date, time and signature.
NOTE: If command FINEST System is temporarily inoperative, verification may be
delayed until FINEST System is operative or verification can be requested through an
adjoining command.
DESK OFFICER
16. Ensure that copies of all Grand Larceny Auto COMPLAINT REPORTS and VEHICLE THEFT
PRELIMINARY INVESTIGATION REPORTS are forwarded to the precinct detective squad for
their review and further investigation, as necessary.
FOLLOW-UP INVESTIGATION OF GRAND LARCENY AUTO COMPLAINTS:

ASSIGNED DETECTIVE
17. Interview complainant, either in person or by telephone, utilizing the format
described in VEHICLE THEFT FOLLOW-UP REPORT (PD371-081).
18. Record complainant's responses on VEHICLE THEFT FOLLOW-UP REPORT.
19. Confer with supervisor to determine if results of interview fall into three (3)
categories:
a. Further investigation would prove positive
b. Information received would be of value to other units within the Department,
e.g., Auto Crime Unit
c. No further information available.
20. File VEHICLE THEFT FOLLOW-UP REPORT with COMPLAINT FOLLOW-UP, if no further
information is obtained.
21. Duplicate completed VEHICLE THEFT FOLLOW-UP REPORT and file duplicate copy with
precinct file copy of COMPLAINT REPORT WORKSHEET.
ADDITIONAL DATA
If immediate action is indicated on a stolen vehicle complaint, the desk officer will
direct the telephone switchboard operator to alert uniformed members of the service on
patrol in advance of the alarm being transmitted by the precinct.
All complainants will be required to complete and sign the VEHICLE THEFT PRELIMINARY
INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING DEPOSITION when reporting their
vehicles stolen.
IF AN ARREST IS EFFECTED WHICH INVOLVES A VEHICLE THAT WAS REPORTED STOLEN WITHIN NEW
YORK CITY:
The arresting officer will be required, for affidavit preparation, to make two (2)
complainant notification attempts at reasonable intervals. If the arresting officer
is unable to notify the complainant, the desk officer concerned will attempt to make a
third (3rd) notification. All notification attempts, dates and times are to be
recorded in the narrative section of the ON LINE BOOKING SYSTEM ARREST WORKSHEET
(PD244-159). If unable to notify the complainant, the arresting officer will request
the precinct of occurrence (where the vehicle was reported stolen) to fax a copy of
the VEHICLE THEFT SUPPORTING DEPOSITION and COMPLAINT REPORT to the precinct of
arrest. Upon receipt of the completed VEHICLE THEFT SUPPORTING DEPOSITION and
COMPLAINT REPORT, the arresting officer will then fax copies of these forms to the
assigned assistant district attorney for affidavit preparation.
In situations where it is not feasible to either transport or meet a complainant at
the location of a reported vehicle theft (e.g., when the date of theft and the
reporting date may be days or weeks apart) the need for an RMP canvass will be left to
the discretion of the desk officer.
A stolen vehicle complaint made in a precinct, which is not the precinct of
occurrence, will be accepted and processed as outlined in P.G. 207-04, "Recording Of
Complaints Occurring In Another Command." In this instance, the canvass will be
completed by personnel assigned to the precinct of record (i.e., the precinct
assigning the OLCS complaint number).
The commitment to perform a preliminary canvass/investigation in regards to a past
larceny of an auto should not be allowed to negatively impact on patrol strength. The

desk officer has the discretion to utilize resources such as SP10, scooter personnel,
etc., to complete the canvass/investigation.
RELATED PROCEDURES
Lost/Stolen Vehicle Plates, Licenses and other Department of Motor Vehicle Documents
(P.G. 207-13)
Safeguarding Vehicles in Police Custody (P.G. 218-12)
Vehicle Stolen and Recovered Within New York City (P.G. 218-14)
Vehicle Stolen Outside New York City - Recovered Within New York City (P.G. 218-15)
Vehicle Stolen Within New York City - Recovered Outside New York City (P.G. 218-16)
Vehicle Recovered By The Port Authority Police Department (P.G. 218-17)
Derelict Vehicles Bearing New York State Registration Plates (P.G. 214-29)
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)
VEHICLE THEFT FOLLOW-UP REPORT (PD371-081)
VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT (PD371-082)
VEHICLE THEFT SUPPORTING DEPOSITION (PD371-083)

P.G. 207-12 Lost Or Stolen Property
Date Effective: 01-01-00
PURPOSE
To investigate complaints of lost or stolen property.
PROCEDURE
When a complaint of lost or stolen property is received:
COMMAND CLERK
1. Telephone Stolen Property Inquiry Section to ascertain if property has been
recovered.
2. Prepare COMPLAINT REPORT (PD313-152) if property is not located.
a. If complainant does not know where the loss or theft occurred, the place of
occurrence will be the place where the complainant first discovered the loss.
3. If property reported lost or stolen meets the following criteria, send copy of
COMPLAINT REPORT or COMPLAINT FOLLOW-UP (PD313-081) to Stolen Property Inquiry
Section:
a. Any article containing manufacturer's name and serial numbers, i.e., typewriter,
television, etc.
b. All securities containing serial numbers, i.e., bonds, stocks, etc.
c. All items dealing with currency containing serial numbers, i.e., travelers
checks, money orders, cash, etc.
d. All documents with serial numbers, i.e., passports, lottery tickets, etc.
e. Jewelry containing initials, inscriptions or other identifying marks OR
individual pieces of jewelry, if value exceeds $5,000 OR an item of jewelry that
contains ten (10) stones or carats.
f. Other articles that contain initials, inscriptions or other outstanding
identifiable markings.
g. All coin or stamp collections valued at more than $5,000.
h. Silverware if value exceeds $5,000.
i. All paintings or art objects.
j. Any fur coat valued at more than $5,000.
k. Any article, item, etc., containing Operation Identification Social Security
Number.
l. Any property taken in a hijacking.
DESK OFFICER
4. Request an alarm be transmitted for lost or stolen firearm via telephone
notification to the Stolen Property Inquiry Section and include the following
information in transmission:

a. Make of firearm
b. Model
c. Caliber
d. Type
e. Serial number
f. Precinct
g. Complaint number from OLCS
h. Complainant's name and address
i. Does uniformed member of the service own firearm?
ADDITIONAL DATA
When a communication from an OUT-OF-TOWN complainant alleges loss or theft of property
and does not include the place of occurrence, refer complaint to the Stolen Property
Inquiry Section. If the property has not been recovered, the Stolen Property Inquiry
Section shall contact the complainant through the Inter-City Correspondence Unit and
request further information concerning the place of loss.
The desk officer/counterpart will provide the complainant or a properly identified
representative with a copy of VERIFICATION OF CRIME/LOST OR STOLEN PROPERTY (PD542061), upon request, and will inform such person of the complaint number and precinct
of record and direct said complainant to comply with instructions on the form.
Whenever a rifle/shotgun permit holder reports the loss of a permit or document
relating to rifles/shotguns, a duplicate copy of the COMPLAINT REPORT will be
forwarded to the Rifle/Shotgun Section. The complainant will be advised to contact
the Rifle/Shotgun Section in person or by telephone.
In cases of lost or stolen property, the member of the service preparing the COMPLAINT
REPORT WORKSHEET (PD313-152A) shall deliver a copy of COMPLAINANT'S REPORT OF LOST OR
STOLEN PROPERTY (PD313-159) to the complainant. The complainant shall be advised to
prepare the REPORT OF STOLEN PROPERTY in the event any additional property is
discovered lost or stolen or any additional information regarding property previously
reported lost or stolen is discovered. The COMPLAINANT'S REPORT OF LOST OR STOLEN
PROPERTY should then be delivered to the desk officer, precinct of occurrence. The
desk officer will ensure that the listing of stolen property and reported values on
the COMPLAINANT'S REPORT OF LOST OR STOLEN PROPERTY is recorded in the property
section of the COMPLAINT FOLLOW-UP. MEMBERS OF THE SERVICE WILL NOT, UNDER ANY
CIRCUMSTANCES, SIMPLY ATTACH COMPLAINANT'S REPORT OF LOST OR STOLEN PROPERTY (or a
copy of it ) TO A COMPLAINT FOLLOW UP. Ensure that the COMPLAINT FOLLOW-UP is
forwarded to the Data Integrity Unit. The COMPLAINANT'S REPORT OF LOST OR STOLEN
PROPERTY must be attached to the command's file copy of the COMPLAINT FOLLOW UP.
[I.O. 41 s 02] WHEN A COMPLAINANT REPORTS A LOST OR STOLEN PASSPORT, ALIEN
REGISTRATION CARD OR NATURALIZATION PAPERS:
Members of the service will request and carefully examine the official photo
identification of complainant. If complainant has lost/had stolen all of his/her
photo identification (e.g., if the complainant's purse or wallet is stolen), it may
not be possible for the complainant to produce photo identification. In such
instances, the member of service will use all other methods available to verify the
complainant's identification. Once satisfaction of identification is obtained, the

member will request the precinct detective squad to conduct an interview and prepare
COMPLAINT REPORT WORKSHEET (PD313-152A).
The precinct detective squad member assigned will conduct inquiry and prepare
COMPLAINT REPORT WORKSHEET, AFTER obtaining verified identification of complainant.
The precinct detective assigned will then notify the Counter Terrorism Division's 24
hours Field Operations Desk at (888) 692-7233 with particulars and pedigree of
complainant and then request a Counter Terrorism Division log number.
The Counter Terrorism Field Operations Desk, prior to assigning a log number, will
make a notification to the Joint Terrorist Task Force and the Intelligence Division
with particulars and pedigree of complainant. Members of the Joint Terrorist Task
Force or the Intelligence Division will conduct internal inquiries and advise the
Counter Terrorism Division Field Operations Desk of any further necessity to hold
complainant for response of Joint Terrorist Task Force or Intelligence Division
personnel. If no further action is necessary, then the Counter Terrorism Division will
issue the precinct detective assigned a Counter Terrorism Division log number, which
will be recorded on the COMPLAINT REPORT WORKSHEET, under "Details" section, along
with the name, rank, tax registry number of member issuing the log number.
Counter Terrorism Division Field Operations Desk will prepare intake sheet and forward
information to the Counter Terrorism Division's Global Intelligence and Analysis
Section for pattern analysis. In addition, a duplicate copy of the COMPLAINT REPORT
will be forwarded to the Counter Terrorism Division's Global Intelligence and Analysis
Section for file.
Stolen Property Inquiry Section (S.P.I.S.) will follow up on lost/stolen passports,
alien registration cards and naturalization papers with notification to United States
Immigration and Naturalization Service for alien registration cards and naturalization
papers, and the United States Department of State for passports.
All members of the service are reminded to remain vigilant on patrol, reporting all
related terrorist information to the Counter Terrorism Division at (718) 615-7039.
RELATED PROCEDURES
Preliminary Investigation, Recording And Transmission Of Alarms For Stolen Vehicles
(P.G. 207-11)
Lost/Stolen Vehicle Plates, Licenses, And Other Department Of Motor Vehicles Documents
(P.G. 207-13)
FORMS AND REPORTS
COMPLAINANT'S REPORT OF LOST OR STOLEN PROPERTY (PD313-159)
COMPLAINT FOLLOW-UP (PD313-081)
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)
VERIFICATION OF CRIME/LOST OR STOLEN PROPERTY (PD542-061)

P.G. 207-13 Lost/Stolen Vehicle Plates, Licenses And Other Department Of Motor Vehicle
Documents
Date Effective: 01-01-00
PURPOSE
To record complaints of lost/stolen license plates, driver's licenses, learner's
permits, vehicle registrations or stickers.
PROCEDURE
When a complainant reports license plates/driver's license or other registration
documents have been lost or stolen:
MEMBER OF THE SERVICE
1. Inquire through the FINEST System to ascertain if license plates have been
recovered.
a. Contact Stolen Property Inquiry Section's Manual File Unit at (212) 374-5084 to
ascertain if driver's license or other registration documents have been recovered.
VEHICLE LICENSE PLATES:
MEMBER OF THE SERVICE
2. Ascertain that complainant is registered owner or a true representative of the
owner of the plate(s).
3. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A).
a. IF ONE (1) PLATE IS MISSING and there is no other evidence to suggest a larceny
or other crime, classify the complaint as lost property and close complaint
immediately as referred to Department of Motor Vehicles. Whether the complaint is
classified as a crime (e.g., larceny) or lost property, direct the
owner/representative to turn in the remaining plate to the Department of Motor
Vehicles. Advise complainant to contact the precinct after the plate is turned in for
transmission of an alarm. A person subsequently found to be in possession of a lost
license plate can be charged with larceny by acquiring lost property (Penal Law 155.05
subd. 2b). A license plate missing from an out of state registered vehicle and only
required to have one plate will not be classified as a larceny or other crime unless
there is additional evidence to support the crime. An alarm, however, will be
transmitted in all cases.
NOTE: When one (1) plate is missing from a vehicle registered to this Department,
have alarm transmitted as soon as possible via FINEST System and attach copy of NYSPIN
acknowledgement to COMPLAINT REPORT (PD313-152). Ensure that the "DETAILS" section of
the COMPLAINT REPORT includes that the missing/stolen plate is registered to a
Department vehicle.
b. IF BOTH PLATES ARE MISSING - have alarm transmitted via FINEST System and attach
copy of NYSPIN acknowledgement to COMPLAINT REPORT.
NOTE: Unless additional information is available to determine if missing plate(s) is
stolen, one (1) missing plate will be classified as "Lost Property" and two (2)
missing plates will be classified as "Petit Larceny."
MEMBER OF THE SERVICE

4. Prepare and sign Report of Lost or Stolen License or Registration Items (MV-78B
[6/88]) and give to complainant.
a. Make certain box on form captioned "Was the Loss the Result of a Crime?" is
checked "Yes" or "No", as appropriate.
NOTE: If MV-78B [6/88] is not available to member on patrol, instruct the
complainant to obtain form from precinct of occurrence at the earliest convenience.
Precinct personnel concerned will verify that a COMPLAINT REPORT has been recorded
before preparing MV-78B [6/88] form.
5. Instruct complainant to deliver MV-78B [6/88] and registration certificate for lost
plates to Department of Motor Vehicles to obtain new plates.
a. If one (1) plate is reported lost/stolen, the remaining plate, vehicle
registration and MV-78B [6/88] will be surrendered to Department of Motor Vehicles
personnel to obtain new plates. The complainant must then notify the precinct of
record for transmission of an alarm on the missing plate.
DRIVER'S LICENSE, LEARNER'S PERMIT, VEHICLE REGISTRATION/STICKER: MEMBER OF THE
SERVICE
6. Prepare COMPLAINT REPORT WORKSHEET.
a. Send additional copy of COMPLAINT REPORT or COMPLAINT FOLLOW-UP (PD313-081) to
Stolen Property Inquiry Section in cases where a vehicle's inspection sticker has been
reported lost or stolen.
NOTE: Lost or stolen driver's license, learner's permits, and vehicle registration
items (exclusive of plates) do not meet the criteria for entry into the NYSPIN System.
7. Prepare and sign Report of Lost or Stolen License or Registration Items (MV-78B
[6/88]) and give to complainant.
a. Make certain box on form captioned "Was the Loss the Result of a Crime?" is
checked "Yes" or "No", as appropriate.
8. Instruct complainant to deliver MV-78B [6/88] to Department of Motor Vehicles to
obtain new documents.
ADDITIONAL DATA
If complainant does not know where the loss or theft occurred, the place of occurrence
will be the place where the complainant first discovered the loss.
RELATED PROCEDURES
Complaint Reporting System (P.G. 207-01)
Preliminary Investigation of Complaints (Other Than Vice Related Or Narcotics
Complaints) (P.G. 207-07)
Lost or Stolen Property (P.G. 207-12)
Preliminary Investigation, Recording And Transmission Of Alarms For Stolen Vehicles
(P.G. 207-11)
FORMS AND
COMPLAINT
COMPLAINT
COMPLAINT

REPORTS
FOLLOW-UP (PD313-081)
REPORT (PD313-152)
REPORT WORKSHEET (PD313-152A)

P.G. 207-14 Robbery Complaints Involving Police Impersonation
Date Effective: 01-01-00
PURPOSE
To assist uniformed members of the service who become aware of a robbery involving the
impersonation of any law enforcement personnel.
DEFINITION
POLICE IMPERSONATION - For the purpose of this procedure, a police impersonation
occurs when during the commission of a crime, the perpetrator:
a. Pretends to be a police officer or wears or displays any uniform, badge, insignia
or facsimile thereof by which a police officer of any jurisdiction is generally
identified; OR
b. Expresses by words or actions that he/she is a police officer or acting with the
approval or authority of any police department; OR
c. Displays, wears or uses police equipment in a manner likely to create the
impression that he/she is a police officer.
PROCEDURE
Whenever a robbery is committed and it is alleged to have been committed by an
individual(s) purporting to be law enforcement personnel:
UNIFORMED MEMBER OF THE SERVICE
1. Determine whether a robbery in fact has been committed involving an impersonation
of any law enforcement personnel.
2. Request response of patrol supervisor.
3. Detain complainant/witnesses, if possible.
4. Notify the Internal Affairs Bureau Command Center (212) 741-8401, for notification
to Police Impersonation Investigation Unit (P.I.I.U.)
a. Obtain name of member notified and log number.
NOTE: The Police Impersonation Unit will investigate all robbery police
impersonation complaints and other serious crimes involving police impersonations.
The precinct Detective Squad will be responsible for other criminal impersonation
complaints. In ALL cases of suspected police impersonation, a notification to
Internal Affairs Bureau Command Center is required and a log number will be assigned.
MEMBER CONCERNED, COMMAND CENTER
5. Record information and issue log number.
6. Notify Police Impersonation Investigation Unit (P.I.I.U.).
PATROL SUPERVISOR
7. Notify desk officer.
8. Ensure that a thorough preliminary investigation is conducted.

9. Verify arrest(s), if made.
10. Have COMPLAINT REPORT WORKSHEET (PD313-152A) prepared including:
a. Detailed description of the impersonation and robbery.
b. Internal Affairs Bureau Command Center log number and member notified.
DESK OFFICER
11. Finalize COMPLAINT REPORT WORKSHEET utilizing the OLCS and fax copy of COMPLAINT
REPORT (PD313-152) to the Internal Affairs Bureau Command Center at (212) 741-8408.
SUPERVISOR, P.I.I.U.
12. Dispatch member(s) to interview complainant/witnesses, if circumstances warrant.
a. Dispatch member(s) from Internal Affairs Bureau Police Impersonation, or Internal
Affairs Bureau Nightwatch, if a response to interview a complainant/witness is
required during the 1st Platoon.
P.I.I.U./NIGHTWATCH MEMBER CONCERNED
13. Interview complainant and obtain facts.
14. Safeguard evidence.
15. Have complainant view Police Impersonation Photo Albums and Criminal Investigation
Unit photos, if necessary.
16. Maintain a case file.
17. Effect arrests of identified subject(s).
SUPERVISOR, P.I.I.U.
18. Review all robbery impersonation complaints received at the Command Center to
determine case status.
19. Maintain statistics regarding trends and arrests.
20. Supply and maintain Police Impersonation Photo Albums for each borough Criminal
Investigation Unit.
ADDITIONAL DATA
Police Impersonation Photo Albums that are maintained by the Police Impersonation
Investigation Unit are available for use by all investigative units within the
Department. The Police Impersonation Investigation Unit is available to assist in any
open investigation involving police impersonations and will provide assistance, as
appropriate, whenever serious criminal conduct involves impersonation of law
enforcement personnel.
Whenever the Police Impersonation Investigation Unit develops a "pattern," a
notification will be made to the appropriate borough robbery squad. Additionally, if
the Police Impersonation Investigation Unit rejects a case, a telephone notification
will be made to the precinct detective squad concerned.
The Special Victims Squad concerned will investigate robberies committed by police
impersonators, which include sexual assault, and the Police Impersonation
Investigation Unit will assist in the investigation.

If in the course of an investigation it is determined that a possible "narcotics
trade" element is involved, the Police Impersonation Investigation Unit member
concerned will make the necessary notifications to the Organized Crime Control Bureau.
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)

P.G. 207-15 Threats To Complaints And Witnesses
Date Effective: 01-01-00
PURPOSE
To investigate, record and refer complaints of threats to witnesses/complainants
involved in criminal proceedings.
PROCEDURE
When notified of a threat to a witness/complainant:
UNIFORMED MEMBER OF THE SERVICE
1. Obtain as much detailed information as possible, e.g., possible motive, type of
threat, subject of threat, etc.
2. Immediately notify desk officer, precinct of occurrence.
a. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A).
DESK OFFICER
3. Ensure that a supervisor is responding, if not already present.
a. Direct the preparation of a COMPLAINT REPORT (PD313-152).
4. Immediately notify precinct detective squad concerned or borough nightwatch, if
appropriate.
NOTE: Communications Section will automatically direct the patrol supervisor to
respond to all incidents involving threats to witnesses.
ASSIGNED DETECTIVE
5. Immediately interview complainant, conduct preliminary investigation and confer
with assigned detective supervisor.
6. Process and safeguard physical evidence, e.g., note, tape recording, etc., if any.
7. Determine if person(s) threatened is a complainant or witness in a criminal
proceeding.
a. When the threat involves an arrest or investigation previously conducted by this
Department, notify the detective assigned to the case and obtain his/her assistance in
assessing the threat.
DETECTIVE SUPERVISOR
8. Immediately conduct a personal interview with person threatened and person
receiving threat, if not the same person.
9. Notify the District Attorney's Office concerned if subject has been a
complainant/witness at a hearing, grand jury, trial, etc.
10. Direct the establishment of any immediate security measures necessary, if
appropriate.

11. Confer with detective duty captain, patrol duty captain and desk officer, precinct
of occurrence regarding security measures implemented and the need for continued or
additional measures.
12. Notify detective borough commander/executive officer of details of threat and
steps taken to insure security of complainant/witness.
DETECTIVE BOROUGH COMMANDER/EXECUTIVE OFFICER
13. Consult with patrol borough commander/executive officer as soon as possible
regarding duration and extent of security measures when coverage is provided.
ADDITIONAL DATA
Security options may include directed patrol, fixed post (foot or RMP), and advising
complainant/witness to contact 911, if any suspicious person is observed or further
threats received.
Simple refusal by threatened party shall not be the sole factor in determining that no
security measures be taken.
Locations where a witness who is threatened is present are considered Sensitive
Locations. A generic "SPRINT" message to have the patrol supervisor respond to these
locations is automatically entered. However, this does not preclude a commanding
officer from requesting inclusion of additional information related to safety in
"SPRINT" as per A.G. 316-35," Hazardous, Sensitive, Hazardous Material Locations".
RELATED PROCEDURES
Hazardous, Sensitive, Hazardous Material Locations (A.G. 316-35)
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)

P.G. 207-16 Overdue Rental Vehicles
Date Effective: 01-01-00
PURPOSE
To record and investigate complaints of overdue rental vehicles.
DEFINITION
PRECINCT OF OCCURRENCE - For the purpose of this procedure only, shall be the precinct
where the vehicle was leased/rented, or the location where the vehicle was scheduled
to be returned to at the expiration of the lease or rental agreement.
PROCEDURE
When a rental agency reports an overdue rental vehicle:
UNIFORMED MEMBER OF THE SERVICE
1. Interview complainant and conduct preliminary investigation.
2. Ascertain if fraudulent means were used to obtain vehicle.
NOTE: Fraudulent means may consist of giving false information on the rental
agreement relative to identification, residence or place of employment, etc.
3. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A) and:
a. Classify complaint as "AUTO LARCENY" if fraudulent means were used to rent the
auto, OR
b. Classify complaint as "INVESTIGATION - UNAUTHORIZED USE OF MOTOR VEHICLE", when
no apparent fraud is involved.
DESK OFFICER
4. Direct command clerk to prepare COMPLAINT REPORT (PD313-152) from COMPLAINT REPORT
WORKSHEET and:
a. If complaint is classified as AUTO LARCENY, direct the reporting officer to
comply with P.G. 207-11, "Preliminary Investigation, Recording and Transmission of
Alarms for Stolen Vehicles," OR
b. If complaint is classified as INVESTIGATION - UNAUTHORIZED USE OF MOTOR VEHICLE,
refer to precinct detective squad to determine if the facts will support a criminal
action.
PRECINCT DETECTIVE
5. Ascertain from the rental agency if all of the following steps were taken to
contact the lessee:
a. Efforts made to locate lessee at residence or place of employment
b. Certified letter mailed to lessee demanding the return of the vehicle
c. Internal check to ensure clerical errors are not present
d. Written investigation report that tends to support criminal action (most rental
agencies have a form for this purpose)

e. Other appropriate steps.
6. Reclassify complaint from INVESTIGATION to UNAUTHORIZED USE OF MOTOR VEHICLE, when
facts support a criminal action.
7. Mark complaint "UNFOUNDED," if the facts do not support a criminal action, and:
a. Inform rental agency that the complaint is a civil matter.
NOTE: If additional information substantiating a criminal action is brought to the
attention of this Department, a CLOSED CASE may be reopened and further investigation
conducted.
8. Record action taken on COMPLAINT FOLLOW-UP (PD313-081) unless such information is
contained on original COMPLAINT REPORT.
ADDITIONAL DATA
In complaints of overdue rental vehicles, all the facts must be examined to determine
if a criminal action can be supported. In many instances, the retention of a rental
vehicle amounts to a breach of a civil contract ONLY, and the rental agency can seek
redress in civil court.
A criminal action involving overdue rental vehicles can be supported ONLY if there is
a "GROSS DEVIATION" from the rental agreement and the rental agency concerned has
served or attempted service of a "NOTICE," in person or by certified mail, at the
address indicated in the rental agreement, stating the time and date the vehicle was
to be returned; that the agency does not consent to continued retention of the vehicle
by the lessee; and that further retention of the vehicle may constitute a Class "A"
Misdemeanor.
A "GROSS DEVIATION" may occur when, but is not limited to, a lessee who has legal
custody of a vehicle for fifteen (15) days or less, pursuant to a written rental
agreement, intentionally retains such vehicle for at least seven (7) days beyond the
expiration date of the rental agreement and continues such possession for more than
two (2) days after service or attempted service of the above mentioned "NOTICE" from
the rental agency.
RELATED PROCEDURES
Preliminary Investigation, Recording And Transmission Of Alarms For Stolen Vehicles
(P.G. 207-11)
FORMS AND
COMPLAINT
COMPLAINT
COMPLAINT

REPORTS
FOLLOW-UP (PD313-081)
REPORT (PD313-152)
REPORT WORKSHEET (PD313-152A)

P.G. 207-17 Contraband Weapons
Date Effective: 01-01-00
PURPOSE
To record seizures of contraband weapons.
DEFINITION
CONTRABAND WEAPON - As used in this section includes any weapons possessed unlawfully.
PROCEDURE
When a uniformed member of the service comes into possession of a contraband weapon:
UNIFORMED MEMBER OF THE SERVICE
1. Follow normal complaint and/or arrest procedures.
2. Charge appropriate offense(s) from the New York State Penal Law, if arrest made.
DESK OFFICER
3. Notify Joint Terrorist Task Force of details (212) 384-2900.
4. Notify the Bureau of Alcohol, Tobacco and Firearms through Operations Unit if any
of the following weapons are involved:
a. Fully automatic firearms such as machine guns and machine pistols
b. Shotguns with barrels less than 18 inches long
c. Rifles with barrels less than 16 inches long
d. Altered shotgun or rifle with overall length of less than 26 inches
e. Any weapon, other than conventional handgun, capable of firing a shot, if such
weapon can be concealed on the person
f. Destructive device - any explosive, incendiary, poison gas, bomb, grenade,
rocket, missile, mine or similar device; or any parts designed to create a destructive
device
g. Pistols with shoulder stocks
h. Any muffling or silencing device designed for use with a firearm.
NOTE: Include information concerning any vehicle, vessel or aircraft that is or may
be involved in violation of Federal Law.
ADDITIONAL DATA
Request for gun traces of contraband weapons will be made to the Alcohol, Tobacco and
Firearms Bureau through the Firearms Analysis Section. The Firearms Analysis Section
will forward a report of the results of the gun trace to the requesting officer and
the Intelligence Division.
RELATED PROCEDURES
Complaint Reporting System (P.G. 207-01)
Arrests - Contraband Weapons (P.G. 208-49)

Processing Firearms (P.G. 218-23)

P.G. 207-18 Complaints Involving Credit Cards
Date Effective: 01-01-00
PURPOSE
To investigate complaints involving credit cards.
PROCEDURE
When a credit card comes into possession of a member of the service and its status is
in doubt and requires investigation:
MEMBER OF THE SERVICE
1. Report information to desk officer.
DESK OFFICER
2. Notify the Special Frauds Squad between 0900 and 1800 hours, Monday through Friday,
by telephone (212) 374-6850.
NOTE: Special Frauds Squad member will check records and telephone credit card
company for status inquiry of credit cards. The credit card company representative
will telephone results of inquiry to the desk officer.
UNIFORMED MEMBER OF THE SERVICE
3. Have COMPLAINT REPORT (PD313-152) prepared when required:
a. Have additional copy sent to Special Frauds Squad
b. Enter, under "Details," name of Special Frauds Squad member notified
c. Enter results of inquiry under "Details."
4. Comply with P.G. 207-07, "Preliminary Investigation Of Complaints (Other Than Vice
Related Or Narcotics Complaints)."
ADDITIONAL DATA
If an arrest is effected involving the credit card, the credit card company involved
will provide a representative in court as a complainant when required.
The Special Frauds Squad maintains twenty-four (24) hour telephone hot line
verification numbers for various credit card companies. If the Special Frauds Squad
office is closed, the current list of hot line numbers is maintained at the Missing
Persons Desk (212) 374-6918.
RELATED PROCEDURES
Preliminary Investigation of Complaints (Other Than Vice Related Or Narcotics
Complaints) (P.G. 207-07)
Counterfeiting/Forging U.S. Government Obligations or Counterfeiting/Unauthorized Use
of Access Devices (P.G. 208-47)
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)

P.G. 207-19 Thefts From Department Lockers
Date Effective: 01-01-00
PURPOSE
To investigate reported thefts from Department lockers.
PROCEDURE
Upon discovery of a theft or attempted theft from a Department locker:
MEMBER OF THE SERVICE
1. Report facts to desk officer.
DESK OFFICER
2. Notify commanding officer or duty captain.
3. Notify IAB, Command Center and obtain a Log Number.
COMMANDING OFFICER/DUTY CAPTAIN
4. Investigate circumstances of incident including, but not limited to, photographing
damage to locker, obtaining fingerprints, results of interviews, etc.
5. Notify precinct detective squad concerned, if necessary.
6. Direct preparation of COMPLAINT REPORT WORKSHEET (PD313-152A).
7. Take steps to prevent recurrence of theft.
8. Prepare three (3) copies of report on Typed Letterhead and forward:
a. First two (2) copies to bureau chief concerned
b. Third copy to Internal Affairs Bureau.
ADDITIONAL DATA
Members of the service are responsible for securing their lockers with a combination
type padlock without a serial number.
FORMS AND REPORTS
COMPLAINT REPORT WORKSHEET (PD313-152A)
Typed Letterhead

P.G. 207-20 Investigation Of Crimes Involving Computers Or Computer Technology
Date Effective: 01-01-00
PURPOSE
To protect computer evidence obtained by this Department during the course of
investigations or arrests, and to enhance the prosecution of defendants.
PROCEDURE
Whenever computer related evidence is to be seized, subject of an investigation or
connected with an arrest:
UNIFORMED MEMBER OF THE SERVICE CONCERNED
1. Notify [I.O. 1-4, 03] Computer Crimes Squad at (646) 610-5397 (0600 to 2000 hours,
Monday through Friday) or Office of the Chief of Detectives at (646) 610-5430 (all
other times) whenever:
a. Computer-related evidence is seized or expected to be seized, i.e., evidence
consisting of a computer that has been used to commit a crime or is suspected of being
a device that stores evidence.
b. An arrest involving a computer is made.
NOTE: [I.O. 1-4, 03] Computer Crimes Squad will determine if a response to debrief
the prisoner(s) is necessary.
2. Confer with [I.O. 1-4, 03] Computer Crimes Squad whenever:
a. A criminal investigation by a unit of this Department is conducted where
computers or computer evidence may be involved.
b. A warrant to seize computers or computer-related evidence is being sought, prior
to the preparation of the warrant.
NOTE: Notification to the [I.O. 1-4, 03] Computer Crimes Squad concerning search
warrants will be of a limited nature pertaining only to computers and computer-related
equipment to be seized.
ADDITIONAL DATA
When requested, the [I.O. 1-4, 03] Computer Crimes Squad will provide technical
assistance in properly securing computer evidence, conducting computer forensic
examinations and preparing warrants. The [I.O. 1-4, 03] Computer Crimes Squad will
make the determination whether a response to the scene is required, based on the
totality of the circumstances presented in each case.

P.G. 207-21 Allegations Of Corruption And Serious Misconduct Against Members Of The
Service
Date Effective: 10-17-03
PURPOSE
To process allegations of corruption and serious misconduct against members of the
service.
SCOPE
All members of the service must be incorruptible. An honest member of the service
will not tolerate members of the service who engage in corruption or serious
misconduct. All members of the service have an absolute duty to report any corruption
or serious misconduct, or allegation of corruption or serious misconduct, of which
they become aware.
DEFINITION
CORRUPTION/SERIOUS MISCONDUCT: Criminal activity or serious misconduct of any kind
including the use of excessive force or perjury that is committed by member of the
service whether on or off duty.
PROCEDURE
Upon observing, or becoming aware of corruption or serious misconduct or upon
receiving an allegation of corruption or serious misconduct involving a member of the
service:
NOTE: To prevent interruption or delay in vital services, a telephone switchboard
operator will refer any allegation of corruption or serious misconduct to the desk
officer, who will record the details of the allegation(s).
MEMBER OF THE SERVICE CONCERNED
1. Telephone Internal Affairs Bureau, Command Center (212) 741-8401(24 hours) or 1800-PRIDE PD (24 hours) or (212) CORRUPT (24 hours).
a. Give preliminary facts.
b. Identify self or, if opting to remain anonymous, obtain Confidential
Identification Number from Command Center Investigator.
c. Furnish details of corruption or misconduct.
NOTE: In certain cases, supervisory personnel assigned to the Command Center of the
Internal Affairs Bureau may direct on-duty members not reporting anonymously to
prepare a detailed written report in addition to a telephone notification or request
the member(s) concerned to await the arrival of an investigator
OR
2. Prepare a detailed written report addressed to the Chief of Internal Affairs.
a. Forward DIRECT, or via FAX (212) 741-8408, to the Command Center, 315 Hudson
Street within twenty-four (24) hours.
MEMBERS MAY OPT TO REPORT ALLEGATIONS OF CORRUPTION/MISCONDUCT IN WRITING ANONYMOUSLY

3. Prepare a detailed written report, upon becoming aware of misconduct and forward
to:
a. Chief of Internal Affairs, or
b. Box 1001, New York, New York 10014.
NOTE: Obtaining a Confidential Identification Number from the Command Center
investigator will satisfy the member's reporting responsibility, if the information
reported is accurate and complete. Subsequent or ongoing reporting is encouraged to
insure the information is timely and complete and may be made by referencing the
Confidential Identification Number.
ADDITIONAL DATA
A member of the service having or receiving information relative to corruption or
serious misconduct, or an allegation of corruption or serious misconduct, has the
responsibility to report such information to the commanding officer or directly to the
Internal Affairs Bureau, Command Center. If reported to the commanding officer, the
commanding officer will notify the Internal Affairs Bureau, Command Center. If
member's commanding officer is the subject of the allegation, the member concerned
will only notify the Internal Affairs Bureau, Command Center, direct.
Failure to report corruption, serious misconduct, or allegations of such act is, in
itself an offense of serious misconduct and will be charged as such when uncovered
during an investigation. Conduct designed to cover up acts of corruption, prevent or
discourage its report, or intimidate those who would report it, will be charged as an
obstruction of justice or other criminal act with the consent of the prosecutor who
has criminal jurisdiction.
A member of the service receiving an allegation of corruption against oneself will
request a supervising officer to respond to the scene. The supervising officer will
interview the complainant and confer with the Internal Affairs Bureau, Command Center,
BEFORE interviewing the member concerning the allegation.
RELATED PROCEDURES
Allegations of Corruption Against City Employees (Other than Members of the New York
City Police Department) (P.G. 207-22)
Processing Civilian Complaints (P.G. 207-31)
Civilian Complaints - Witness Statement (P.G. 207-30)

P.G. 207-22 Allegations Of Corruption Against City Employees (Other Than Members Of
The New York City Police Department)
Date Effective: 01-01-00
PURPOSE
To record allegations of corruption and/or serious misconduct and/or misconduct
against federal, state or city employees, other than members of this Department, and
provide for notifications to the appropriate agency.
PROCEDURE
Upon receiving, or becoming aware of, an allegation of corruption and/or serious
misconduct and/or misconduct against a federal, state or city employee, other than a
member of this Department:
MEMBER OF THE SERVICE
1. Report the facts immediately to commanding officer, or if absent, the highestranking supervisor in the command.
2. Telephone Internal Affairs Bureau, Command Center (212) 741-8401 (24 hours) and:
a. Identify self.
b. Give telephone number where you can be reached.
c. Give preliminary facts.
d. Comply with instructions of ranking officer, Internal Affairs Bureau.
SUPERVISORY MEMBER
3. Prepare report on Typed Letterhead, addressed to the Chief of Internal Affairs with
all details.
a. Forward original and copy in sealed white envelope addressed to:
Internal Affairs Bureau, Command Center
315 Hudson Street, 3rd Floor
New York, New York 10013
NOTE: A complaint against a federal, state or city employee other than a member of
this Department, that does not involve an allegation of corruption and/or serious
misconduct and/or misconduct (for example, Driving While Intoxicated or Domestic
Violence) will be processed in accordance with the provisions of P.G. 207-01,
"Complaint Reporting System."
RELATED PROCEDURES
Complaint Reporting System (P.G. 207-01)
Preliminary Investigation of Complaints (Other than Vice Related or Narcotics
Complaints) (P.G. 207-07)
Allegations of Corruption and Serious Misconduct Against Members of the Service (P.G.
207-21)
FORMS AND REPORTS
Typed Letterhead

P.G. 207-23 Missing Persons
Date Effective: 01-01-00
PURPOSE
To investigate, search for, refer, and record complaints of missing persons.
DEFINITIONS
MISSING PERSON - Person missing from a NEW YORK CITY RESIDENCE and:
a. Under eighteen (18) years of age, OR
b. Mentally or physically impaired to the extent that hospitalization may be
required, OR
c. Senile, retarded or disabled and not capable of self-care or clear communication,
OR
d. Sixty-five (65) years of age or older, OR
e. Possible victim of drowning, OR
f. Indicated an intention of committing suicide, OR
g. Absent under circumstances indicating unaccountable or involuntary disappearance.
NOTE: Missing person complaints WILL BE ACCEPTED for persons missing from temporary
residences within New York City (hotels, rooming houses, etc.). However, complainants
will also be instructed to report such cases to the local police agency covering the
permanent residence of the missing person. UNDER NO CIRCUMSTANCES WILL COMPLAINANTS
BE REFERRED DIRECTLY TO THE MISSING PERSONS SQUAD. Missing persons DO NOT INCLUDE the
following:
a. Persons wanted for crimes, OR
b. Persons wanted on warrants, OR
c. Persons eighteen (18) years of age or older, who have left home voluntarily
because of domestic, financial or similar reasons.
PROCEDURE
Upon receiving a complaint of a missing person:
UNIFORMED MEMBER OF THE SERVICE
1. Respond to the scene, interview complainant and obtain:
a. An accurate description of the subject.
b. Clothing worn.
c. Location where last seen.
(1) If missing person is believed to be using public transportation, obtain
information on the type of transportation, route and possible destination(s).
d. Administration for Children's Services caseworker's name and telephone number, if
applicable.

e. Biological parents' name, address and telephone number, as appropriate.
f. Ascertain whether missing person has Alzheimer's disease and is registered with
the Alzheimer's Association Safe Return Program, as appropriate.
(1) If so, determine whether person was wearing a Safe Return wristband or
necklace and request that complainant provide the Safe Return identification number.
(a) If the identification number is unknown, the responding member will call the
Alzheimer's Association at (800) 272-3900 to obtain the number and any other
information the Association has on the missing person.
NOTE: There are no minimum time limits that must be observed before accepting a
report of a missing person. However, when a person sixty-five (65) years of age and
older, or a child less than ten (10), or a senile/disabled person is missing from a
hospital or institution, PRIOR TO INITIATING ANY OTHER ACTION, AN INITIAL SEARCH OF
THE BUILDING WILL BE CONDUCTED TO VERIFY THAT SUCH PERSONS ARE ACTUALLY MISSING.
A complainant could be, in addition to a member of the family, a legal or temporary
guardian, a representative of the Board of Education, or a hospital administrator.
UNIFORMED MEMBER OF THE SERVICE
2. Request patrol supervisor to respond.
3. Notify desk officer of details.
DESK OFFICER PRECINCT OF OCCURRENCE AND/OR PRECINCT OF RESIDENCE
4. Check precinct records to determine if missing person has been the subject of
police action.
DESK OFFICER PRECINCT OF OCCURRENCE
5. Notify desk officer, precinct of residence, for preparation of required reports,
when applicable, unless an immediate investigation and/or search for the missing
person is required. In these instances, the desk officer shall be notified after the
search.
6. Notify PSA desk officer when missing person is a resident of a New York City
Housing Authority development.
7. Ascertain if Missing Persons Squad has any information on the missing individual by
requesting a records search.
8. Notify precinct detective squad.
DESK OFFICER PRECINCT OF RESIDENCE
9. Direct the preparation of MISSING/UNIDENTIFIED PERSON REPORT (PD336-151) and
COMPLAINT REPORT WORKSHEET (PD313-152A).
a. Ensure that same complaint number is used for both MISSING/UNIDENTIFIED PERSON
REPORT and COMPLAINT REPORT.
b. Have JUVENILE REPORT (PD377-151) prepared, if missing person is at least seven
(7) but less than sixteen (16) years of age.
c. Have NYS Domestic Incident Report (DCJS 3221) prepared, if circumstances indicate
that youth is missing due to abuse, maltreatment, etc.

d. Ensure that any information relating to a missing person registered with the
Alzheimer's Association Safe Return Program is included in the MISSING/UNIDENTIFIED
PERSON REPORT under caption, "Remarks/Other Pertinent Information" (see step 1,
subdivision f).
NOTE: Missing Persons Squad cannot process a MISSING/UNIDENTIFIED PERSON REPORT
unless ALL captions are filled out. Members of the service are to contact Missing
Persons Squad for assistance in the event information is unknown or not available.
10. Direct that MISSING/UNIDENTIFIED PERSONS REPORT (without FACSIMILE TRANSMITTAL
SHEET [PD112-1410]) be FAXED to Missing Persons Squad, between 0630 and 2300 hours
only, at (212) 374-3497 [if busy, (212) 748-0460]. (Do not FAX between 0700-0800, and
1500-1600).
a. Have command clerk enter Missing Persons Squad case number and name of member who
assigned case number on the MISSING/UNIDENTIFIED PERSON REPORT when received.
NOTE: Whenever FAX machines are unavailable or inoperable, the Missing Persons Squad
intake desk will continue to accept MISSING/UNIDENTIFIED PERSONS REPORTS by telephone
between 0630 and 2400 hours. In addition, Missing Persons Squad members will be
available for conferral during those hours as well.
WHEN IMMEDIATE INVESTIGATION AND/OR SEARCH IS REQUIRED:
NOTE: An immediate investigation and/or search is required for the following
"special category" missing persons:
a. Child under sixteen (16) years of age, OR
b. Mentally/physically impaired to the extent that hospitalization may be required,
OR
c. Senile, retarded or disabled and not capable of self-care or clear communication,
OR
d. Sixty-five (65) years of age or older, OR
e. Unique/unusual case, OR
f. Missing under circumstances indicating unaccountable or involuntary
disappearance, OR
g. Possible drowning victim.
DESK OFFICER PRECINCT OF OCCURRENCE
11. Open and maintain Command Post Log at desk.
NOTE: Maintain, in front of Command Post Log, a listing of "special category"
missing persons captioned as follows:
NAME OF
MISSING PERSON

SAFE RETURN
INFORMATION

AGE

DATE OF
REPORT

PAGE
NUMBER

12. Make the following additional notifications:
a. Precinct commander/duty captain for "special category" missing persons in
subdivisions "a" through "e" above.
b. Precinct platoon commander, if child under ten (10) is missing.

(1) The precinct commander/duty captain will be notified and perform the duties of
the platoon commander, if the platoon commander is unavailable.
c. Precinct detective squad, precinct of occurrence to respond and assist in search.
(1) If no detective is available, notify the detective borough dispatcher.
d. Operations Unit
e. Missing Persons Squad - Notify of identity of member assigned to conduct the
immediate investigation and/or search.
PATROL SUPERVISOR/ASSIGNED DETECTIVE
13. Direct, coordinate and control the search in the appropriate areas.
a. If a child under ten (10) years of age is missing, the platoon commander,
precinct of occurrence, shall perform steps 13 through 18.
NOTE: If the platoon commander is not immediately available, the patrol
supervisor/assigned detective will commence the search immediately pending the arrival
of the platoon commander or the precinct commander/duty captain.
14. Request additional personnel, as required.
a. Emergency Service Unit, if needed.
b. Aviation Unit to survey rooftops, when necessary.
c. PSA platoon commander and/or PSA patrol supervisor, if missing person is a
resident of a NYC Housing Authority development.
15. Request Communications Section to broadcast description of missing person to
members on patrol.
a. If missing person is believed to be using public transportation, request
broadcast of description to precincts along travel route, and notify Transit Bureau
(subways) and/or Traffic Control Division (buses), as appropriate.
16. Initiate search at location where missing person was last observed.
a. If missing person's residence is within search pattern have entire building
thoroughly searched.
b. Include travel route, if any, in search pattern.
17. Direct members performing the search to maintain records of area, routes and
premises searched and identities of persons questioned.
18. Keep the following informed of progress of search:
a. Precinct commander/duty captain, when applicable
b. Desk officers (precincts of occurrence and residence, if different)
c. Missing Persons Squad
(1) Make notification within a reasonable time (usually four [4] hours BUT NOT
LATER THAN END OF TOUR) of progress of search. Upon completion of investigation and
search, obtain the Missing Persons Squad serial number.

d. Operations Unit
e. Communications Section.
PSA PLATOON COMMANDER/PATROL SUPERVISOR
19. Assist in search efforts when notified that missing person is a resident of a NYC
Housing Authority development.
a. Assign available Housing Bureau resources to assist in search, as necessary.
b. Act as liaison with other NYC Housing Authority personnel, as necessary.
DESK OFFICER PRECINCT OF RESIDENCE
20. Review and forward MISSING/UNIDENTIFIED PERSON REPORT and JUVENILE REPORT, if
prepared, as per instructions on forms.
a. Enter precinct serial number on JUVENILE REPORT prior to forwarding.
21. Review COMPLAINT REPORT and finalize in On Line Complaint System.
ASSIGNED DETECTIVE
22. Forward COMPLAINT FOLLOW-UP (PD313-081) within seven (7) working days detailing
the steps taken in the preliminary investigation, UNLESS the investigation was closed
on the MISSING/UNIDENTIFIED PERSON REPORT.
COMMANDING OFFICER/DUTY CAPTAIN
23. Supervise and review actions taken by members of the service.
24. Ensure that all forms are properly prepared and forwarded.
ADDITIONAL DATA
NON-RESIDENTS - A report of person missing from a residence OUTSIDE New York City WILL
NOT BE ACCEPTED. The complainant will be directed to report the case to the local
police agency covering the residence of the missing person. The local police may
request this Department to assist in the investigation.
SUBJECT OF A CRIME - When a person reported missing or unidentified is found to be the
subject of a crime, the investigating member will notify the desk officer, precinct of
residence and precinct of occurrence (if different) and Missing Persons Squad. The
member will also prepare a COMPLAINT FOLLOW-UP to close the missing person case. The
member will then prepare another COMPLAINT REPORT and have a new complaint serial
number assigned to the case.
The Missing Persons Squad is required to make a report, through NYSPIN, as soon as
possible, to the Central Registry, upon receiving a notification of a missing child
under eighteen (18) years of age.
RELATED PROCEDURES
Unidentified Persons (P.G. 216-03)
Notifications (P.G. 216-15)
Juvenile Report (P.G. 215-08)
FORMS AND REPORTS
COMPLAINT FOLLOW-UP (PD313-081)
COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A)

COMPLAINT REPORT (PD313-152)
JUVENILE REPORT (PD377-151)
MISSING/UNIDENTIFIED PERSON REPORT (PD336-151)
NYS Domestic Incident Report (DCJS 3221)

P.G. 207-24 This Procedure Intentionally Left Blank
Date Effective: 01-01-00

P.G. 207-25 Notifications From Caseworkers Employed By The Protective Services For
Adults And Department For The Aging
Date Effective: 01-01-00
PURPOSE
To provide a comprehensive mechanism for receiving and responding to reports of crimes
committed against clients (and prospective clients) of the Protective Services for
Adults (PSA) and Department for the Aging (DFTA).
SCOPE
This procedure establishes the manner in which the Department will receive, record,
and, in appropriate circumstances, commence an investigation in those cases where
caseworkers, employed by the Protective Services for Adults and/or Department for the
Aging, are presented with facts and circumstances giving the caseworker reason to
believe that a crime has been committed against a client or any person being evaluated
to become a client.
DEFINITIONS
IMPAIRED ADULT ABUSE - the physical, sexual, emotional, or financial abuse and/or
neglect of a physically or mentally impaired adult, eighteen (18) years of age or
older, who is unable to provide for his/her own health, welfare or safety.
ELDER ABUSE - the physical, sexual, emotional, or financial abuse and/or neglect of an
individual sixty (60) years of age or older.
PROCEDURE
Upon receiving a report from a caseworker, employed by either the Protective Services
for Adults or Department of the Aging, alleging that a client of the agency or a
person being evaluated to become a client has been the victim of a crime:
MEMBER OF THE SERVICE RECEIVING REPORT
1. Ascertain immediately if report relates to on-going condition that threatens health
or safety of victim.
IF HEALTH OR SAFETY OF VICTIM APPEARS TO BE IN IMMEDIATE DANGER:
2. Request medical assistance to the scene of occurrence.
a. Ensure response of police personnel and resources, including Emergency Service
Unit and patrol supervisor, as necessary.
IF HEALTH OR SAFETY OF VICTIM DOES NOT APPEAR TO BE IN IMMEDIATE DANGER:
3. Notify Communications Section and request appropriate unit to be dispatched to
scene.
UNIFORMED MEMBER OF THE SERVICE ASSIGNED
4. Respond to scene, and:
a. Interview complainant/victim, witnesses and caseworker.
b. Comply with applicable "Aided Case" procedures, if necessary.
c. Conduct thorough field investigation, obtain facts and safeguard evidence.

5. Comply with P.G. 207-07, "Preliminary Investigation Of Complaints (Other Than Vice
Related Or Narcotics Complaints)" and P.G. 208-36, "Family Offenses/Domestic
Violence," if applicable.
a. Canvass area for witnesses, if appropriate.
6. Notify crime prevention officer, in addition to any other required notifications.
NOTE: The crime prevention officer, who is designated to act as the liaison between
this Department and caseworkers for the Protective Services for Adults Agency and
Department for the Aging, will be notified in all cases when a caseworker employed by
either agency makes a report of an elderly/impaired victim.
7. Notify precinct detective squad or domestic violence investigator, if appropriate,
in all cases requiring further investigation.
a. Notify Detective Bureau's Special Frauds Squad in cases where elderly persons are
victims of financial exploitation, con games and home repair scams.
NOTE: Cases involving incidents of domestic violence will continue to be the
responsibility of the Domestic Violence Prevention Officer/Investigator, who will be
notified directly.
ADDITIONAL DATA
Whenever possible, Protective Services for Adults and Department for the Aging
caseworkers requiring police assistance in any given situation will contact the
liaison at the precinct concerned to make advance arrangement for such assistance.
When advance arrangement is not possible, caseworkers concerned will contact the desk
officer, precinct concerned, to request such assistance. When the situation
constitutes an emergency, caseworkers will contact 911 and request response.
Protective Services for Adults and Department of the Aging are valuable resources
whose services may be utilized by members of the service (uniformed and civilian) to
secure additional assistance when dealing with cases involving long-term investigation
or those requiring access to financial or other records. The assigned investigator
should attempt to obtain assistance from the Protective Services for Adults or
Department of the Aging caseworker through the precinct crime prevention officer.
Protective Services for Adults caseworkers are experienced in arranging for the
provision of food, shelter, medical care and financial assistance to physically or
mentally impaired adults. In addition, Protective Services for Adults personnel are
authorized by law to intervene to prevent evictions, assist clients in obtaining
public assistance, and assist in arranging for heat, electric and cleaning services
for clients in need of these services when no other family member is willing and/or
able to do so on the client's behalf. The most typical client is a person sixty (60)
years and older, physically or mentally impaired without family ties.
Department for the Aging provides emergency financial assistance and supportive
services to elderly crime victims and elder abuse victims. Services include providing
crime prevention and supportive counseling, home security repairs, i.e., windows and
door locks for victims of forced entries, help in replacing stolen documents,
assistance in filing Crime Victim Compensation Board claims, and securing other
services such as Home Energy Assistance Program (HEAP) and Meals on Wheels. The
operational hours for both the Protective Services for Adults and Department of the
Aging are Monday through Friday, 0900 to 1700 hours. Protective Services for Adults
Central Intake can be reached at (212) 941-6131. Department for the Aging Crime
Victims Resource Center can be reached at (212) 442-3103.

Each District Attorney's Office within the City of New York has special units or has
assigned assistants to specialize in cases involving the elderly. In the event that
such assistance is required, the member of the service concerned should contact the
appropriate Office of the District Attorney during business hours and confer with the
unit/assistant assigned to handle these cases, as follows:
Brooklyn (718) 250-2243
Manhattan (212) 335-9118
Staten Island (718) 876-5819

Bronx (718) 590-2295
Queens (718) 286-5910

P.G. 207-26 Voluntary Surrender Of Weapons With Written Notice
Date Effective: 01-01-00
PURPOSE
To encourage and record the voluntary surrender of dangerous weapons.
PROCEDURE
When a person asks how to surrender a dangerous weapon:
UNIFORMED MEMBER OF THE SERVICE
1. Direct person requesting such information to write a "notice of intent to surrender
weapon" to the commanding officer of resident precinct including:
a. Name and address
b. Description of weapon
c. Present location of weapon, and
d. Time, date and place where weapon will be surrendered.
NOTE: If at the time of inquiry, the person physically possesses the weapon, the
uniformed member of the service concerned will escort the person to the appropriate
command where "Voluntary Surrender of Weapons Without Prior Notice" procedure will be
followed (see P.G. 207-27).
CLERICAL MEMBER
2. Enter name and address of writer and description of weapon in the Command
Communications Log upon receipt of the written notice, and forward same to command
clerk.
COMMAND CLERK
3. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A).
4. Attach copy of written "notice of intent" to file copy of the COMPLAINT REPORT
(PD313-152).
DESK OFFICER
5. Forward copy of COMPLAINT REPORT with the original "notice of intent" attached to
precinct detective squad.
RELATED PROCEDURE
Voluntary Surrender of Weapons Without Prior Notice (P.G. 207-27)
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)

P.G. 207-27 Voluntary Surrender Of Weapons Without Prior Notice
Date Effective: 01-01-00
PURPOSE
To encourage and record the voluntary surrender of dangerous weapons.
PROCEDURE
When a person appears at a Department facility to surrender a dangerous weapon without
having given prior notice:
DESK OFFICER
1. Request identification.
2. Make Command Log entry, including person's name and address, description of the
weapon and other circumstances.
COMMAND CLERK
Prepare COMPLAINT REPORT WORKSHEET (PD313-152A), PROPERTY CLERK'S INVOICE (PD521-141)
and other appropriate forms.
a. If weapon is a firearm, also prepare REQUEST FOR LABORATORY EXAMINATION (PD521161).
DESK OFFICER
4. Summon precinct detective squad member to take charge of the weapon and the person
surrendering.
FORMS AND REPORTS
COMPLAINT REPORT WORKSHEET (PD313-152A)
PROPERTY CLERK'S INVOICE (PD521-141)
REQUEST FOR LABORATORY EXAMINATION (PD521-161)

P.G. 207-28 Of Complaints Occurring Within The New York City Transit System
Date Effective: 01-01-00
PURPOSE
To assist members of the service in the proper preparation and forwarding of COMPLAINT
REPORT WORKSHEETS (PD313-152a) pertaining to complaints under the jurisdiction of the
N.Y.P.D. Transit Bureau.
PROCEDURE
When assigned to prepare a COMPLAINT REPORT WORKSHEET involving complaints alleged to
have occurred under the jurisdiction of the Transit Bureau:
MEMBER OF THE SERVICE
1. Interview complainant thoroughly to ascertain:
a. "Type of Location" and applicable "Jurisdiction Code."
NOTE: "Jurisdiction Code" refers to the bureau, division or agency having primary
patrol responsibility over the specific location of occurrence. (See "ADDITIONAL
DATA").
2. Comply with the following for complaints that are under the jurisdiction of the
Transit Bureau (i.e., New York City subway or elevated train lines):
a. Enter the word "NYC Transit Subway" in the "Type of Location (specific)" caption
of the COMPLAINT REPORT WORKSHEET
b. Enter "01" as the jurisdiction code (meaning Transit Bureau) in Box 1 entitled
"Jurisdiction"
c. Enter the name of the train station of occurrence and the train line(s) that run
at the location of incident in the "Address/Location of Occurrence" caption of the
COMPLAINT REPORT WORKSHEET.
i. Examples: 86 Street Station - "1, 9" lines
Parsons Blvd. Station - "F" line
High St. Station - "A, C" lines.
NOTE: To identify the appropriate "Location of Occurrence" for incidents occurring
on a moving train, the incident will be recorded as occurring at the next (very first)
station where the train stops regardless of precinct or patrol borough boundaries.
d. Fully describe the incident and reconstruct the elements of the offense(s) if any
,and in addition, record the following information in the "Details" section of the
COMPLAINT REPORT WORKSHEET:
i. Time of victim's entry into the transit system
ii. Station of entry into the transit system
iii. Specific incident location in the transit system, e.g., train platform,
mezzanine, booth, elevator, passageway, ramp, stairway, street stairway, escalator,
etc.
(a)If incident occurred on the train, indicate direction of travel
(northbound/southbound/Manhattan bound, etc.), train line (letter or number) and train

car location (indicate car number or location of car as front, middle, rear of train)
if known Examples:
Northbound "4" train, car #944
Southbound "R" train, rear car
(b)If incident occurred on a N.Y.C. Transit System stairway, street stairway,
passageway, ramp, escalator or booth, indicate the common N.Y.C. Transit System
marking visibly posted or painted upon the location, if known Examples:
S-3 (Street stairway)
M-4 (Mezzanine stairway)
iv. Method of escape, i.e., onto tracks, into tunnel, street, etc.
v. Total value of property damaged - in criminal mischief cases
vi. NOTIFICATIONS - include the rank, name, shield number and command of members
notified from units within the Department, i.e., Borough Transit Detective Squad,
Precinct Detective Squad/RAM, Missing Persons Squad, Transit Bureau Wheel, etc.)
PRECINCT/PSA DESK OFFICER
3. Verify that required notifications and proper referral of active cases have been
made.
4. Review COMPLAINT REPORT WORKSHEET and make certain that necessary captions are
completed and required information is provided in the "Details" section of the report.
5. Sign COMPLAINT REPORT WORKSHEET, upon verification that information is accurate and
complete.
6. Give COMPLAINT REPORT WORKSHEET to command clerk for entry into the On-Line
Complaint System (OLCS), as appropriate.
7. Direct command clerk to IMMEDIATELY FAX the COMPLAINT REPORT WORKSHEET to the desk
officer, transit district of record so that the district concerned may take
appropriate supplemental action, as necessary.
a. Have command clerk telephone the district concerned to ensure receipt of FAXED
report.
NOTE: If command's FAX machine is inoperable for any reason, the details of the
COMPLAINT REPORT WORKSHEET MUST be telephoned to the desk officer, transit district of
record. The desk officer, transit district of record shall ensure that the telephoned
details are recorded on a COMPLAINT REPORT WORKSHEET.
8. Have command clerk enter the transit district of record and the title/rank, name of
the district member receiving the report in the "Details" section of the COMPLAINT
REPORT WORKSHEET.
9. Retain COMPLAINT REPORT WORKSHEET in command file.
10. Ensure that those members of the service assigned to the operation of the On-Line
Complaint System (OLCS) enter the required transit - related information and correct
jurisdiction code in the appropriate fields PRIOR TO FINALIZATION (i.e., "sign off")
of the On-Line Complaint.
ADDITIONAL DATA

All members of the service are reminded that a clear distinction exists between the
"Jurisdiction" code and the "Reporting Agency" code listed on a COMPLAINT REPORT
WORKSHEET/COMPLAINT REPORT FOLLOW-UP (PD313-081a).
The "Jurisdiction" code refers to the bureau, division or agency having the primary
patrol responsibility over the location of occurrence. The Transit Bureau
(Jurisdiction code "01") has primary responsibility to patrol the New York City
subway, subway stations and elevated train lines and the Transit Bureau District
offices only. Accordingly, complaints not under the jurisdiction of the NYPD Transit
Bureau shall NOT be classified as "01" (Transit Bureau).
Some stairways, street stairways, passageways and ramps are the property of other
transportation facilities such as the LIRR (code "06), PATH (code "03"), AMTRAK (code
"07"), or Metro-North (code "15"). Complaints alleged to have occurred at these
locations are considered off the NYC Transit System and the appropriate jurisdiction
code MUST be entered by the member of the service preparing a COMPLAINT REPORT
WORKSHEET/COMPLAINT REPORT FOLLOW-UP.
The Pattern Identification Module (PIM) Transit Bureau Liaison assigned to each Patrol
Services Bureau Borough command will thoroughly review all complaints, regardless of
jurisdictional code, to ensure that all transit-related crimes have been reported to
the appropriate transit district of record.
The "Reporting Agency" code refers to the specific assignment of the member of the
service who is preparing the COMPLAINT REPORT WORKSHEET/COMPLAINT REPORT FOLLOW-UP or
who effected the recorded arrest, as follows:
Code "00"
NYPD MOS (not assigned to Transit Bureau or Housing Bureau)
Code "01"
NYPD Transit Bureau MOS
Code "02"
NYPD Housing Bureau MOS
Codes "03 through 15" Other Agency Officers
RELATED PROCEDURES
Follow-Up Investigations Of Complaints Already Recorded (P.G. 207-09)
FORMS AND REPORTS
COMPLAINT REPORT WORKSHEET (PD 313-152a)
COMPLAINT REPORT FOLLOW-UP (PD 313-081)

P.G. 207-29 Field Reports
Date Effective: 01-01-00
PURPOSE
To investigate, take corrective action and record non-criminal conditions occurring on
N.Y.C. Housing Authority locations.
SCOPE
FIELD REPORT (PD313-1511) will be used to record the following non-criminal conditions
occurring on N.Y.C. Housing Authority locations:
a. Playing in prohibited areas
b. Noise complaints
c. Other breaches of Housing Authority Rules and Regulations
d. Follow-up dispositions
e. Repairs
f. Damage, accidental
g. Damage, non-criminal
h. Damage, cause unknown
i. Lingering
j. Complaint unclassified
k. Abandoned and derelict vehicles
l. Resident disputes
m. Fire, non-suspicious
n. Other conditions as specified by appropriate Patrol Guide procedures.
PROCEDURE
When becoming aware of any of the above non-criminal conditions occurring on N.Y.C.
Housing Authority locations:
UNIFORMED MEMBER OF THE SERVICE
1. Take appropriate police action.
2. Make a complete and accurate ACTIVITY LOG (PD112-145) entry.
3. Prepare FIELD REPORT and deliver to police service area desk officer.
a. Obtain and enter serial number assigned in ACTIVITY LOG.
b. Telephone details to police service area clerk for preparation of FIELD REPORT,
if assigned to foot patrol or delivery of FIELD REPORT is not practical.
(1) Sign FIELD REPORT at end of tour, if possible.

COMMAND CLERK
4. Enter reported condition on INCIDENT INDEX - ON DEVELOPMENT (NYCHA 080.105).
a. Assign the next serial number and have serial number entered on FIELD REPORT.
5. Submit completed FIELD REPORTS to police service area desk officer.
PSA DESK OFFICER
6. Review FIELD REPORTS for completeness and accuracy.
a. Ensure that necessary captions are completed and sign.
7. Distribute copies of FIELD REPORTS, as follows:
a. Original - Police Service Area of occurrence.
b. 1st copy - Housing Authority Development Manager, during second platoon, next
business day.
c. 2nd copy - Reporting officer.
ADDITIONAL DATA
Uniformed members of the service not assigned to police service area commands, that
prepare a FIELD REPORT, must contact the police service area of occurrence by
telephone and request a FIELD REPORT serial number from the command clerk. Once the
FIELD REPORT has been fully prepared, numbered, and signed by the desk officer, the
FIELD REPORT will be forwarded direct to the police service area of occurrence, via
Department mail.
FORMS AND REPORTS
ACTIVITY LOG (PD112-145)
FIELD REPORT (PD313-1511)
INCIDENT INDEX - ON DEVELOPMENT (NYCHA 080.105)

P.G. 207-30 Civilian Complaints - Witness Statement
Date Effective: 01-01-00
PURPOSE
To record and process statements of witnesses to incidents from which a civilian
complaint arises.
PROCEDURE
When a person is present in a Department facility and wishes to make a statement as a
witness to an incident involving a civilian complaint:
MEMBER OF THE SERVICE
1. Interview witness.
2. Provide witness with first (1st) copy of CIVILIAN COMPLAINT REPORT (PD313-154) to
be prepared in witness's own handwriting.
3. Prepare CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) (PD313-154B) and
include the following under caption "Additional Comments:"
a. If witness is apparently under the influence of an intoxicant or drug.
b. If witness is apparently suffering from a mental disorder or evidences any
condition bearing on his/her credibility.
c. Physical condition of witness, noting any visible marks or injuries relative to
the complaint.
4. Have four (4) typewritten copies of CIVILIAN COMPLAINT REPORT and two (2)
typewritten copies of CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) prepared.
a. Enter same serial number on witness statement as is assigned to the related
civilian complaint.
5. Have witness sign copies of CIVILIAN COMPLAINT REPORT, under caption "Complainant's
Signature" (cross out "Complainant" and insert "Witness").
NOTE: The witness is NOT to sign the CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY
SHEET).
6. Review and sign all copies of the CIVILIAN COMPLAINT REPORT and the CIVILIAN
COMPLAINT REPORT (STATISTICAL SUMMARY SHEET).
7. Give one (1) typewritten copy of CIVILIAN COMPLAINT REPORT, marked "Complainant
Copy," to the witness as a receipt.
NOTE: DO NOT GIVE WITNESS A COPY OF THE CIVILIAN COMPLAINT REPORT (STATISTICAL
SUMMARY SHEET).
8. Attach one (1) copy of witness's statement to each related copy of civilian
complaint.
9. Process in accordance with P.G. 207-31, "Processing Civilian Complaints."
ADDITIONAL DATA

If witness appears at command after CIVILIAN COMPLAINT REPORT has been forwarded or at
a command, other than where the original complaint was lodged, the desk
officer/supervisor will comply with all procedures listed above. In addition, the
desk officer/supervisor will telephone the Civilian Complaint Review Board, Intake
Unit, to obtain the assigned Civilian Complaint Review Board or Chief of Department
serial number. The assigned serial number must be entered on both the CIVILIAN
COMPLAINT REPORT and the CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET).
RELATED PROCEDURES
Processing Civilian Complaints (P.G. 207-31)
Allegations of Corruption and Serious Misconduct Against Members of the Service (P.G.
207-21)
FORMS AND REPORTS
CIVILIAN COMPLAINT REPORT (PD313-154)
CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) (PD 313-154B)

P.G. 207-31 Processing Civilian Complaints
Date Effective: 01-01-00
PURPOSE
To record and initiate investigation of complaints from civilians alleging misconduct
by uniformed members of the service.
SCOPE
Complaints against uniformed members of the service may be made at any patrol
precinct, police service area, transit district, traffic unit, Internal Affairs
Bureau, or any other office of the Department, including the Office of the Police
Commissioner or office of a deputy commissioner.
DEFINITIONS
INVESTIGATING SUPERVISOR - for the purpose of this procedure will be:
a. In a patrol command - the Platoon Commander, Special Operations Lieutenant, or
Integrity Control Officer of the command receiving the complaint will conduct
investigation.
(1) If the Platoon Commander, Special Operations Lieutenant, or the Integrity
Control Officer is unavailable, the commanding officer/duty captain will assume charge
of the preliminary investigation.
b. In other than a patrol command - a supervisor or duty captain from the next
higher command will perform the investigation.
SUPERVISOR REVIEWING CIVILIAN COMPLAINT - Supervising member of the service who
reviews a CIVILIAN COMPLAINT REPORT (PD313-154) prepared by a subordinate member. The
reviewer must be at least one rank higher than the member receiving the CIVILIAN
COMPLAINT REPORT.
PROCEDURE
Upon receipt of a complaint from a civilian alleging misconduct by a uniformed member
of the service:
MEMBER OF THE SERVICE RECEIVING COMPLAINT
1. Report all misconduct complaints (see exceptions in following "NOTE") including
unnecessary use of force, abuse of authority, discourtesy, offensive language, etc.,
to Civilian Complaint Review Board, Intake Unit at 1-800-341-2272 (24 hours).
NOTE: Complaints of corruption or serious misconduct not within the jurisdiction of
the Civilian Complaint Review Board will be referred to the Internal Affairs Bureau
Command Center (see P.G. 207-21, "Allegations of Corruption and Serious Misconduct
Against Members of the Service").
2. Process complaints as follows:
a. MADE IN PERSON
(1) Interview complainant.
(2) Give complainant first (1st) copy of CIVILIAN COMPLAINT REPORT (PD313-154) to
be prepared in complainant's own handwriting.

(3) Furnish assistance or allow other person to assist in preparing the form.
Enter under "Details" reason assistance was given.
(4) Have complainant sign form under appropriate caption and have representative
or person assisting, if any, sign form under caption "Details."
b. RECEIVED BY MAIL
(1) Attach original letter of complaint to first (1st) copy of CIVILIAN COMPLAINT
REPORT ordinarily prepared by civilian complainant.
(2) Make photocopy of original letter of complaint and attach to file copy of
CIVILIAN COMPLAINT REPORT.
(3) Enter Civilian Complaint Review Board or Chief of Department serial number, as
appropriate, in a conspicuous location at the top of original letter of complaint.
c. RECEIVED BY TELEPHONE
(1) Prepare first (1st) copy of CIVILIAN COMPLAINT REPORT in own handwriting and
treat as if prepared by complainant. All captions are to be completed. If requested
information is not given, indicate such in appropriate captions on REPORT.
(2) Advise complainant he/she will receive a written acknowledgement from the
Civilian Complaint Review Board.
d. IN PERSON (DOES NOT WANT TO IMMEDIATELY MAKE COMPLAINT) - When a complainant is
present in any police facility and does not want to immediately make a complaint or
furnish the member of the service receiving the complaint with details of the
incident:
(1) PROVIDE the complainant with the first (1st) copy of CIVILIAN COMPLAINT
REPORT.
(2) Advise complainant that the complaint may be delivered in person, taken over
the telephone, or sent by mail to any patrol precinct, police service area, transit
district, traffic unit, Internal Affairs Bureau, or any other office of the
Department, including the Office of the Police Commissioner or office of a deputy
commissioner. IN ADDITION, provide the complainant with the telephone number of the
Civilian Complaint Review Board, Intake Unit at 1- 800-341-2272 (24 hours).
(3) When a member of the service receives a request for a CIVILIAN COMPLAINT
REPORT, the desk officer/supervisor will be advised and a Command Log entry will
immediately be made and shall include the name of the complainant, if provided,
physical description, e.g., sex, race, age and any other pertinent information.
NOTE: To prevent an interruption or delay in vital services, the telephone
switchboard operator will refer an allegation of misconduct to the desk officer who
will record pertinent details of the allegation.
3. Prepare CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) (PD313-154B) and
include the following under the caption "Additional Comments:"
a. If complainant is apparently under the influence of an intoxicant or drug.
b. If complainant is apparently suffering from a mental disorder or evidences any
condition bearing on his/her credibility.
c. Physical condition of complainant, noting any visible marks or injuries relative
to the complaint.

(1) Take photograph of area of body that was reportedly injured, when possible,
with complainant's consent.
4. Inform Civilian Complaint Review Board, Intake Unit, immediately by telephone 1800- 341-2272 (24 hours) of:
a. Summary of alleged misconduct.
b. Time complainant arrived, or letter or call received.
c. Name and address of complainant. Indicate if anonymous, transient or homeless.
d. Rank, name, shield number and command of member complained of, if known.
e. Reporting command.
f. Name, rank, and command of member transmitting information.
[REV 03-01] NOTE: A Follow-up notification to the Internal Affairs Bureau Command
Center at (212) 741-8401, will also be made to obtain an Internal Affairs Bureau log
number. Indicate that number on the top of the CIVILIAN COMPLAINT REPORT, under the
caption I.A.B. LOG #.
5. Obtain Civilian Complaint Review Board or Chief of Department serial number and
time recorded from Civilian Complaint Review Board, Intake Unit, and enter on CIVILIAN
COMPLAINT REPORT.
6. Request complainant and/or witnesses to remain if:
a. Requested by Civilian Complaint Review Board, Intake Unit, pending telephone
and/or in person interview by investigator to clarify complaint allegation(s), etc.
b. Complaint has been assigned a Chief of Department serial number and the
complainant is a transient or homeless.
7. Notify Investigating Supervisor to initiate investigation of alleged complaint(s)
if:
a. Doubt exists as to the identity of the member of the service against whom the
complaint is being lodged, OR
b. Complaint has been assigned a Chief of Department serial number and the
complainant is a transient or homeless.
8. Have four (4) typewritten copies of CIVILIAN COMPLAINT REPORT and two (2)
typewritten copies of CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) prepared.
9. Review and sign all copies of CIVILIAN COMPLAINT REPORT and CIVILIAN COMPLAINT
REPORT (STATISTICAL SUMMARY SHEET).
10. Give one (1) typewritten copy of CIVILIAN COMPLAINT REPORT, marked "Complainant
Copy," to the complainant as a receipt.
NOTE: DO NOT GIVE COMPLAINANT A COPY OF THE CIVILIAN COMPLAINT REPORT (STATISTICAL
SUMMARY SHEET).
11. Have a Command Log entry made consisting of the following information:
a. Name and address of complainant.

b. Time of complainant's arrival and departure or time of receipt of letter or
telephone call.
c. Physical condition of complainant, noting any visible marks or injuries relative
to the complaint.
d. Identity of member complained of, if known.
e. Civilian Complaint Review Board or Chief of Department serial number assigned.
12. Have two (2) copies of Typed Letterhead prepared in a command not maintaining a
Command Log, addressed to the commanding officer, and containing the information
described in step 11.
INVESTIGATING SUPERVISOR
13. Initiate investigation as indicated in step 7 above.
14. Notify the Civilian Complaint Review Board, Intake Unit at (800) 341-2272 (24
hours) of the results of the investigation.
15. Record the results of the investigation on the CIVILIAN COMPLAINT REPORT
(STATISTICAL SUMMARY WORKSHEET) under the caption "Additional Comments" and return to
the member of the service receiving complaint for distribution.
16. Record results of investigation in Command Log.
a. Commands not maintaining a Command Log will record the results of the
investigation as per step 12 above.
17. Notify the commanding officer/duty captain if unable to ascertain the identity of
the member against whom the complaint is being lodged.
SUPERVISOR REVIEWING CIVILIAN COMPLAINT REPORT
18. Review CIVILIAN COMPLAINT REPORT prepared by member of the service receiving
complaint.
a. If a civilian complaint is made in person or by telephone and it involves
member(s) of the reporting command, ensure that all related Department documents are
included with the REPORT (See NOTE following step 20).
b. Complete following captions: "Title, Tax Registry Number and Signature of
Reviewing Supervisor, Name Printed, and Date".
c. Submit entire package to commanding officer.
COMMANDING OFFICER OF MEMBER RECEIVING COMPLAINT
19. Endorse and forward original Typed Letterhead to next higher command maintaining a
Command Log.
a. Have duplicate filed.
20. Distribute copies of CIVILIAN COMPLAINT REPORT and CIVILIAN COMPLAINT REPORT
(STATISTICAL SUMMARY SHEET) as follows:
a. Complaints within Civilian Complaint Review Board jurisdiction:
(1) Forward original typewritten CIVILIAN COMPLAINT REPORT, handwritten complaint
and "Investigating Entity" copy of the STATISTICAL SUMMARY SHEET, with photograph, if

taken, to Internal Affairs Bureau, Civilian Complaint Review Board Liaison, in a
sealed envelope, DIRECT
(2) Distribute remaining copies of CIVILIAN COMPLAINT REPORT and STATISTICAL
SUMMARY SHEET as indicated at bottom of each form.
b. Complaints within the Chief of Department jurisdiction:
(1) Forward original typewritten CIVILIAN COMPLAINT REPORT, handwritten complaint
and "Investigating Entity" copy of the STATISTICAL SUMMARY SHEET, to Investigation
Review Section, Office of the Chief of Department, in a sealed envelope, DIRECT.
(2) Distribute remaining copies of CIVILIAN COMPLAINT REPORT and STATISTICAL
SUMMARY SHEET as indicated at bottom of each form.
NOTE: When a complaint is made in person or by telephone and involves a member of
the service assigned to the reporting command, attach to the CIVILIAN COMPLAINT REPORT
(PD313-154):
a. All department related documents, e.g., COMPLAINT REPORT WORKSHEET (PD313152A), command log entries, ACTIVITY LOG (PD112- 145) entries, SPRINT record, ROLL
CALL (PD406-144), etc.
The completed package will then be forwarded to the Internal Affairs Bureau,
Civilian Complaint Review Board Liaison Unit in Department mail. Department records
will not be forwarded direct to the Civilian Complaint Review Board.
ADDITIONAL DATA
Complaints made against uniformed members of the service involving unnecessary use of
force, abuse of authority, discourtesy or offensive language will be directed to the
Civilian Complaint Review Board, Intake Unit, and be assigned a Civilian Complaint
Review Board serial number. Additionally, complaints against uniformed members
alleging other acts of misconduct, i.e., fail to properly perform duty, unwarranted
traffic summons, etc., will be directed to the Civilian Complaint Review Board, Intake
Unit, and be assigned a Chief of Department serial number.
Complaints made against civilian members of the service, including traffic enforcement
agents, which would normally be within the jurisdiction of the Civilian Complaint
Review Board (i.e., unnecessary use of force, abuse of authority, discourtesy, or
offensive language), will be directed to the Internal Affairs Bureau for screening at
(212) 741-8401, 8402, 8403 or 8404. One (1) typewritten copy of the CIVILIAN
COMPLAINT REPORT will be given to the complainant as a receipt. The handwritten copy
and the "Investigating Entity" copy of the CIVILIAN COMPLAINT REPORT and the
"Investigating Entity" copy of the STATISTICAL SUMMARY SHEET will be forwarded to the
Internal Affairs Bureau direct in a sealed envelope. The remaining copies of the
CIVILIAN COMPLAINT REPORT and STATISTICAL SUMMARY SHEET will be distributed as
indicated at the bottom of each form. It should be noted that NO portion of either
the CIVILIAN COMPLAINT REPORT or the STATISTICAL SUMMARY SHEET is to be forwarded to
the Civilian Complaint Review Board for complaints made against civilian members of
the service. Steps 1, 4, 5 and 19 of this procedure do not apply to complaints
involving civilian members of the service.
Complaints alleging corruption or serious misconduct against any uniformed or civilian
member of the service, including traffic enforcement agents, will be directed to the
Internal Affairs Bureau Command Center (see P.G. 207-21, "Allegations Of Corruption
And Serious Misconduct Against Members Of The Service").
If a civilian complaint originates at a precinct stationhouse/transit district/PSA and
is the result of a radio run within the last twenty-four (24) hours, the member of the
service receiving the complaint will attach a copy of the "SPRINT" printout to the

CIVILIAN COMPLAINT REPORT, prior to forwarding the paperwork to the Internal Affairs
Bureau or the Investigation Review Section, Office of the Chief of Department.
Any request for Department records made by representatives of the Civilian Complaint
Review Board will be referred to the Internal Affairs Bureau, Civilian Complaint
Review Board Liaison, for necessary attention. Department records will not be
forwarded direct to the Civilian Complaint Review Board.
Complaints against federal, state, or city employees, other than members of the New
York City Police Department, involving allegations of corruption or serious
misconduct, will be processed in accordance with P.G. 207-22, "Allegations of
Corruption Against City Employees (Other than Members of the NYPD)." Any other
complaint will be processed in accordance with P.G. 207-01, "Complaint Reporting
System."
A complainant seeking to register a complaint, which does not affect this Department
or a federal, state, or city agency as described above, will be referred to the nongovernmental entity concerned. The desk officer will explain the reason for the
referral to the complainant, and will assist the complainant in lodging the complaint
in any way possible with the proper agency.
A member of the service may prefer a civilian complaint against another member of the
service. Investigation of such complaint will be conducted by the commanding
officer(s) assigned by the Commanding Officer, Investigation Review Section, Office of
the Chief of Department.
Whenever a member of the service is a victim of disparaging remarks relative to
his/her ethnicity, race, religion, gender, or sexual orientation, made by another
member of the service, he/she may register a complaint with the Civilian Complaint
Review Board. The Civilian Complaint Review Board will record the complaint and
forward a summary of the allegation to the Deputy Commissioner - Equal Employment
Opportunity for investigation. The commanding officer of the member complained of
will receive a copy of the CIVILIAN COMPLAINT REPORT from the Office of Equal
Employment Opportunity.
RELATED PROCEDURES
Complaint Reporting System (P.G. 207-01)
Civilian Complaint - Witness Statement (P.G. 207-30)
Allegations of Corruption and Serious Misconduct Against Members of the Service (P.G.
207-21)
Allegations of Corruption Against City Employees (Other Than Members of the New York
City Police Department) (P.G. 207-22)
FORMS AND REPORTS
CIVILIAN COMPLAINT REPORT (PD313-154)
CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) (PD313-154B)
Typed Letterhead

P.G. 207-32 Investigation Of Carjackings
Date Effective: 01-01-00
PURPOSE
To investigate, refer, and analyze complaints of robberies involving or including the
larceny of an automobile.
PROCEDURE
When assigned to investigate a complaint of any crime which involves or includes the
forcible theft of an automobile:
UNIFORMED MEMBER OF THE SERVICE
1. Interview complainant and witnesses, obtain facts, and safeguard evidence.
2. Conduct field investigation.
a. Transmit alarm
b. Detain witnesses, where necessary.
3. Take immediate summary action, if possible.
4. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A).
5. Notify the precinct detective squad/Robbery Apprehension Module (RAM).
6. Refer complaint requiring further investigation, except cases closed by arrest, to:
a. Precinct Detective Squad (PDS), OR
b. Precinct Robbery Apprehension Module (RAM) OR
c. Special Victims Squad (SVS).
7. Notify desk officer upon completion of investigation and deliver COMPLAINT REPORT
WORKSHEET as soon as possible.
DESK OFFICER
8. Direct stationhouse clerk to enter complaint into the On Line Complaint System
(OLCS).
9. Verify that alarm has been transmitted and that required notifications and proper
referral of complaint have been made.
10. Review the complaint in OLCS and compare to WORKSHEET.
11. Ensure that a copy of the OLCS Complaint Report is forwarded to the Precinct
Detective Squad, Precinct Robbery Apprehension Module or Special Victims Squad, as
appropriate.
ASSIGNED RAM/PDS/SVS INVESTIGATOR
12. Conduct initial interview of complainant and witnesses.
a. Canvass vicinity of crime scene, if necessary, to locate witnesses

b. Evaluate available evidence
c. Prepare COMPLAINT FOLLOW-UP INFORMATIONAL(s) (PD313-081A), recording results of
interview(s) and other investigative steps taken.
13. Identify and arrest perpetrator(s).
14. Analyze complaint information and compare to other available complaint and
recovery data from Computer Assisted Robbery System (CARS) Unit and Alarm Board.
a. Determine if case is part of a pattern of organized robberies
b. Determine if autos are being exported, tagged or resold for parts, if part of a
pattern.
ASSIGNED RAM/PDS/SVS SUPERVISOR/BOROUGH ROBBERY SQUAD INVESTIGATOR
15. Refer case, if determined to be part of a pattern, to appropriate borough robbery
squad for further investigation and notify patrol and detective borough command of
pattern information.
16. Investigate assigned case and pattern and:
a. Identify and arrest perpetrator(s)
b. Conduct lineups
NOTE: If a minor (under eighteen [18] years of age) is to be used as a non-suspect
participant in a lineup, ensure that CONSENT FORM - NON-SUSPECT MINOR (PD377-030)
is/has been prepared and signed by the parent/legal guardian of the minor prior to
lineup.
c. Execute search warrant(s)
d. Examine and identify recovered vehicle(s).
ADDITIONAL DATA
Whenever the offense of robbery of an automobile occurs in connection with another
more serious offense (e.g., homicide, sex offenses, kidnapping) the complaint will be
referred to the investigatory unit normally responsible for conducting the
investigation of that more serious offense (e.g., borough Special Victims Squad, Major
Case Squad).
FORMS AND REPORTS
COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-018A)
COMPLAINT REPORT WORKSHEET (PD313-152A))
CONSENT FORM - NON-SUSPECT MINOR (PD377-030)

P.G. 207-33 Recording Enforcement Complaints
Date Effective: 01-01-00
PURPOSE
To clarify the boundaries within which police service area/transit district/precinct
commands will record enforcement incidents as being "ON-DEVELOPMENT" or within the
jurisdiction of the New York City Housing Authority.
DEFINITIONS
ENFORCEMENT INITIATIVE - For the purpose of this procedure, is considered to be:
a. A complaint as defined in P.G. 207-01, "Complaint Reporting System," OR
b. An arrest as defined in P.G. 208-03, "Arrests General Processing," OR
c. A summons as defined in P.G. 209-01, "Summons Condition of Service" or
Environmental Control Board Notice of Violation as described in P.G. 209-12, "ECB
Notice of Violation and Hearing - General Procedure," OR
d. Any situation which requires the preparation of a JUVENILE REPORT (PD377-151) or
a YOUTH REFERRAL (PD377-153).
ON-DEVELOPMENT - An "enforcement incident" will be classified "ON-DEVELOPMENT" if it
occurred at any of the following locations:
a. All New York City Housing Authority buildings, apartments, managers' offices,
maintenance areas, storage rooms, etc.
b. All walkways, grounds, parking areas and development driveways located within New
York City Housing Authority developments.
c. Stores, laundries, community centers, childcare centers, senior citizen centers,
health stations, etc., which operate within New York City Housing Authority buildings.
d. From the center line of streets which are contiguous to New York City Housing
Authority grounds inward toward New York City Housing Authority buildings.
e. Entire city streets where Housing Authority developments are located on both
sides of the street. For those city streets where Housing Authority developments are
immediately adjacent to privately owned residences, commercial establishments, etc.,
then only the length of the Housing Authority development, from the center line of the
street to the Housing Authority development building line, will be considered an onproject enforcement incident.
f. New York City Parks Department areas and playgrounds within or immediately
adjacent to New York City Housing Authority grounds.
g. New York City Board of Education playgrounds within or immediately adjacent to
New York City Housing Authority grounds.
h. Piers or bulkheads immediately adjacent to New York City Housing Authority
grounds.
OFF-DEVELOPMENT - For the purpose of this procedure, is an "enforcement incident"
which occurs at a location not listed above.

NOTE: When an "enforcement incident" begins "off-development" but ends "ondevelopment," or vice versa, the jurisdictional determinant will be the location where
the incident originally started.
PROCEDURE
When an "enforcement incident" is determined to be "on-development" or having occurred
within the jurisdiction of the New York City Housing Authority:
MEMBER OF THE SERVICE
1. Ensure that the Housing Authority jurisdiction code "02" is entered, in the
appropriate captions on COMPLAINT REPORTS (PD313-152), ON LINE BOOKING SYSTEM ARREST
WORKSHEETS (PD244-159), and other appropriate reports prepared, for enforcement
incidents occurring on Housing Authority locations.
a. Data entries into the On Line Complaint and On Line Booking Systems of such
enforcement incidents will include the Housing Authority jurisdiction code "02," if
applicable.
PRECINCT/DISTRICT COMMANDERS
2. Ensure that respective police service area commanders are informed of all
complaints and enforcement activity occurring on Housing Authority locations which
were recorded by other than Housing Bureau personnel.
RELATED PROCEDURES
Complaint Reporting System (P.G. 207-01)
Summons - Condition of Service (P.G. 209-01)
Environmental Control Board (ECB) Notice of Violation and Hearing - General Procedure
(P.G. 209-12)
Arrests - General (P.G. 208-02)
Juvenile Report (P.G. 215-08)
FORMS AND REPORTS
COMPLAINT REPORTS (PD313-152)
JUVENILE REPORT (PD377-151)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
YOUTH REFERRAL (PD377-153)
Arrests

P.G. 208-01 Law Of Arrest
Date Effective: 01-01-00
PURPOSE
To specify the conditions under which a uniformed member of the service may make an
arrest.
PROCEDURE
Arrest with warrant:
1. When the warrant is addressed to a uniformed member of the service or to the
Department of which he is a member, and,
a. Warrant issued by:
(1) New York City Criminal Court, or
(2) District court, or
(3) Superior court judge sitting on lower criminal court.
Arrest at anytime, and anywhere within the State, or
b. Warrant issued by:
(1) City court, or
(2) Town court, or
(3) Village court.
Arrest at anytime within the county of court of issuance, or within adjoining county.
2. When delegated by a police officer to whom warrant is addressed and:
a. Warrant may be legally executed as indicated above, and within arresting
officer's territorial jurisdiction, or
b. The defendant is in a county other than one in which warrant is returnable.
3. Arrest without a warrant:
a. For an offense when reasonable cause to believe offense committed in his
presence, or
b. For a crime (within presence or not) and reasonable cause exists that arrested
person committed the crime.
c. For a petty offense in his presence (violations and traffic infractions) and:
(1) It is believed to have been committed within arresting officer's geographical
area of employment, and
(2) The arrest is made in the county of occurrence or an adjoining county.
ADDITIONAL DATA

In close pursuit cases relating to petty offenses or traffic infractions, a police
officer may pursue to any part of the State and make an arrest or issue a summons, if
authorized by law to do so in his own geographical area of employment.
In close pursuit cases relating to crimes, police officer may pursue outside State to
effect the arrest.
RELATED PROCEDURE
Arrest On A Warrant (P.G. 208-42)

P.G. 208-02 Arrests - Removal To Department Facility For Processing
Date Effective: 02-28-01
FACILITY FOR PROCESSING
PURPOSE
To process arrests.
SCOPE
Uniformed members of the service who have effected an arrest will have the arrest
verified by their supervisor, if available, prior to removing the prisoner to the
appropriate authorized command/designated arrest facility which has jurisdiction over
the arrest. The desk officer will be requested to verify any arrests which were not
verified at the scene of arrest.
DEFINITIONS
ARREST- Taking a person into custody to answer for an offense.
PICK-UP ARREST - An arrest for an offense or juvenile delinquency not previously
reported.
NOTE: Whenever a person who is about to be arrested is acting irrationally or
violently resists arrest, AND poses no immediate physical threat to himself or
others, AND is in a confined area (e.g., detention cell, automobile, etc.), the
uniformed member of the service on the scene will immediately request the response of
the patrol supervisor and the Emergency Service Unit. The member will attempt to
isolate and contain the suspect and will institute emotionally disturbed person
procedures contained in P.G. 216-05, "Mentally Ill Or Emotionally Disturbed Persons."
If the confined area is an automobile, it will be rendered immobile by blocking it in
with one (1) or more RMPs. Once in police custody, the subject will be removed to a
hospital for examination. This procedure will not apply in situations where the
uniformed members of the service on the scene believe the subject to be armed.
PROCEDURE
When a uniformed member of the service effects an arrest:
ARRESTING OFFICER
1. Inform prisoner of authority and cause, unless physical resistance, flight or other
factors render such procedure impractical.
2. Handcuff prisoner with hands behind back.
3. Remove prisoner to precinct of arrest/designated arrest facility and inform desk
officer of charge(s).
a. Juvenile delinquents/juvenile offenders will be taken to the location in the
stationhouse SPECIFICALLY DESIGNATED as suitable for the interrogation of juveniles.
NOTE: A list of locations approved for the interrogation of juveniles is maintained
in the Command Reference Library.
4. Notify desk officer if force was used to effect the arrest.
5. Immediately complete all captions on PRISONER PEDIGREE CARD (PD244-092) upon
arrival at command and present to desk officer.

[I.O. 53 s 03] 6. Remain with prisoner at all times unless relieved by arrest
processing officer.
DESK OFFICER
7. Have arresting officer complete all captions on PRISONER PEDIGREE CARD and
immediately transpose the information from the CARD into the Command Log to initiate
arrest process.
a. File each CARD for EVERY prisoner by date and time of arrival at command.
8. Enter in Command Log, Interrupted Patrol Log and on ROLL CALL (PD406-144), if
appropriate, the rank, name, shield number and command of the arresting officer,
assisting officer, if any, and the time of arrival at the stationhouse.
9. Determine validity of the arrest.
a. Comply with the provisions of P.G. 210-13, "Release Of Prisoners-General
Procedure" if arrest is NOT valid.
10. Direct arresting officer to make a thorough search of the prisoner in your
presence.
11. Verify prisoner's identity by satisfactory documentary proof, preferably
government issued identification.
NOTE: When attempting to ascertain a prisoner's identity, the uniformed member of
the service concerned should inform the prisoner that knowingly misrepresenting his or
her actual name, date of birth, or address, to a police officer, with intent to
prevent a police officer from ascertaining such information, is punishable as a crime.
Prisoners who knowingly misrepresent their pedigree information should be charged
under Penal Law 190.23 (False Personation, B Misd.).
12. Count prisoner's funds, record the amount in the Command Log, and return funds to
prisoner.
a. Direct arresting officer to voucher currency in excess of $100 for safekeeping if
prisoner is not eligible for a DESK APPEARANCE TICKET (PD260-122).
b. Enter amount retained by prisoner and the PROPERTY CLERK'S INVOICE (PD521-141)
number in Command Log.
13. Direct arresting officer to remove prisoner to arrest processing area, or location
in the stationhouse SPECIFICALLY DESIGNATED as suitable for the interrogation of
juveniles.
14. Direct arrest processing officer to assist arresting officer.
NOTE: Only arrest processing officers, if available, should operate the Livescan
equipment.
ARRESTING OFFICER
15. Comply with the provisions of P.G. 208-15, "Preparation Of Arrest Related
Documents At The Stationhouse."
DESK OFFICER
[I.O. 53 s 03] 16. Direct arresting officer to remain with prisoner at all times
unless relieved by arrest processing officer.

17. Ensure that arresting officer signs affidavit/supporting deposition, as
appropriate, before resuming assignment or completing tour.
[I.O. 53 s 03] NOTE: Desk officers will be held STRICTLY ACCOUNTABLE for prisoners
while in the command and will ensure that the prisoner is guarded AT ALL TIMES by a
uniformed member of the service.
[I.O. 22 s 04] NOTE: If a prisoner is placed in a cell alone because he/she
threatens or fights with another prisoner(s), is causing disruption, or for any other
reason, ensure that a member of the service will continue to monitor that prisoner
closely.
RELATED PROCEDURES
Arrest - General Processing (P.G. 208-03)
Arrest Report Preparation At Stationhouse (P.G. 208-15)
Processing Arrests Effected By Housing Bureau Personnel At Precinct Stationhouses
(P.G. 208-18)
Processing Arrests Effected By Transit Bureau Personnel At Precinct Stationhouses
(P.G. 208-19)
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
PROPERTY CLERK'S INVOICE (PD521-141)
ROLL CALL (PD406-144)
PRISONER PEDIGREE CARD (PD244-092)

P.G. 208-03 Arrests - General Processing
Date Effective: 01-01-00
PROCEDURE
After arrest has been effected and prisoner has been handcuffed:
NOTE: When a prisoner has surrendered at a law enforcement facility and is
accompanied by an attorney, the uniformed member of the service may request
authorization from the immediate supervisor not to use handcuffs, after the supervisor
and the member have evaluated the following criteria:
a. Potential threat to the officer, prisoner and other persons
b. Possibility of the prisoner escaping.
As soon as practicable, attempt to discern if the person being arrested has a
disability which may affect mobility, speech, hearing, or mental ability. Where
possible, attempt to notify a family member or friend who may provide beneficial
assistance regarding the prisoner's background information, previous problems,
pedigree data, etc,. The arresting/investigating uniformed member of the service
shall document all reasonable attempts to notify a relative or friend.
ARRESTING OFFICER
1. Immediately field search/frisk prisoner and search adjacent vicinity for weapons,
evidence and/or contraband.
2. Advise prisoner of rights before questioning in accordance with P.G. 208-09,
"Rights Of Persons Taken Into Custody."
a. If a juvenile is taken into custody, parents/guardians will be notified
immediately.
b. When questioning juvenile, Miranda warnings should be read to the juvenile while
the parent/guardian is present. The juvenile may be questioned if he/she waives the
Miranda rights in the presence of the parent/guardian. The parent/guardian does not
have to separately waive the Miranda rights; they only need to be advised of such
rights. However, if the parent/guardian objects to the questioning or requests an
attorney for the juvenile, no questioning should occur, even if the juvenile is
willing to answer questions.
c. Juveniles will not normally be arrested for truancy. If arrested on another
charge, truancy (Educational Law Section 3233) may be added as a second charge, if
appropriate. In all cases, truants may be frisked or scanned with a metal detector.
If safety dictates, truants may be handcuffed.
NOTE: When a prisoner and/or parents/guardians of a juvenile do not understand
English, or are hearing impaired, the services of an interpreter may be obtained by
contacting the Operations Unit. Appropriate Command Log entries will be made when
such services are utilized.
DESK OFFICER
[I.O. 53 s 03] 3. Immediately determine if the prisoner is a high escape risk.
a. Prisoners designated "high risk" will have two (2) police officers assigned to
escort at all times.

[I.O. 53 s 03] NOTE: Determinations as to whether a particular prisoner presents a
potential escape risk should be made on a case-by-case basis. Factors that can be
considered in making this determination include the seriousness of the offense
charged, prisoner unwillingness to identify himself/herself, forcible resistance to
arrest, threats of violence and/or escape threats directed at uniformed members of the
service, a known history of violence, weapons possession, or escape/attempted escape.
4. Have vehicle or other conveyance NOT REQUIRED AS EVIDENCE safeguarded, if
appropriate.
5. Question the arresting officer regarding the use of force, if applicable.
[I.O. 53 s 03] 6. Observe physical and mental condition of all prisoners entering
command and include results in Command Log.
a. Ensure that prisoners who appear to be ill, injured, or emotionally disturbed
obtain appropriate medical/psychiatric attention. (See P.G 210-04, "Prisoners
Requiring Medical/Psychiatric Treatment")
b. Direct arresting officer to notify Health and Hospitals Corporation (HHC) police
, or hospital security personnel if no HHC police are assigned to the hospital,
whenever a prisoner is brought to their facility for medical treatment.
c. Direct arresting officer to notify Health and Hospitals Corporation (HHC) police,
or hospital security personnel if no HHC police are assigned to the hospital
immediately, if a prisoner escapes from custody at the hospital.
d. Have arresting officer request a secured location that can be used for treatment
of prisoner, when available, from emergency room staff.
NOTE: If the arrest is effected by an off duty uniformed member of the service, the
desk officer must notify the commanding officer/duty captain who will respond to the
stationhouse to determine the validity of the arrest and have an Unusual Occurrence
Report prepared. If the arrest is effected by a member of another police agency, that
agency will be notified.
7. Direct arresting officer to make a thorough search of the prisoner in your
presence.
a. Have female prisoners searched, in all possible privacy, by a female police
attendant or female police officer.
b. Once a strip search is authorized, (see P.G. 208-05, "Arrests-General Search
Guidelines" step one (1), subdivision "C") the desk officer, precinct of
occurrence/central booking supervisor will ensure that the following entries are made
in Department records:
(1) Command Log entry - including the basis for the authorization of the strip
search; rank, name and command of the officer requesting the search; name of the
prisoner(s); identity of the member of the service performing the search; and, the
results of the search, including negative results.
(2) The supervisor authorizing such a search will ensure that the statement,
"Strip Searched," is written on the ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244159) in the "Narrative" section, and that the command and Command Log page number of
the entry are included for reference.
(3) Direct the arresting officer to prepare an ACTIVITY LOG (PD112-145) entry of
the above information. Also, include on the "Prisoner Movement Slip" if prepared, the
statement, "Strip Searched," with the command and Command Log page number of the entry
in the "Detention Alert" section of the form under the sub-caption, "Other."

8. Direct arresting officer to inquire of prisoner whether a dependent adult/child is
uncared for at prisoner's residence.
a. Enter results of inquiry in Command Log.
9. Have the following property removed from prisoner:
a. Unlawfully carried.
b. Required as evidence.
c. Lawfully carried, but dangerous to life or would facilitate escape.
d. Can be used to deface or damage property.
e. Personal, except clothing, if prisoner is intoxicated or unconscious.
f. Press Card issued by this Department.
(1) Forward card to the Deputy Commissioner - Public Information, with report of
facts.
g. Auxiliary Police Shield, Civil Defense Shield/Identification Card.
(1) Forward report to the Auxiliary Police Section with report of facts.
h. Legally possessed prescription drugs (including methadone).
(1) Invoice prescription drugs for safekeeping and place in plastic security
envelope in prisoner's presence. Give pink copy of PROPERTY CLERK'S INVOICE (PD521141) to the prisoner as a receipt.
(2) Prepare MEDICAL TREATMENT OF PRISONER (PD244-150) to alert detention facility
personnel that prisoner may require a prescription drug.
NOTE: Invoiced drugs will be delivered to the borough Property Clerk in the normal
manner. However, if the prisoner is to be released (stationhouse bail, desk
appearance ticket, voided arrest, etc.,) the aforementioned drugs will be returned to
the prisoner at the stationhouse.
i. Pistol License
(1) Forward license to the Commanding Officer, License Division, with report of
facts.
NOTE: When the holder of a pistol license is arrested, the pistol license and
firearms(s) will be immediately seized and vouchered if they are:
a. On the arrestee's body
b. Within the arrestee's area of reach, or
c. In plain view of the arresting officer(s) at the time of arrest.
If the pistol license and firearm(s) cannot be seized in the manner described above,
the arrestee shall be advised that he must surrender said license and firearm(s)
pursuant to License Division regulations, and shall be given an opportunity to
surrender them voluntarily. If the license and/or firearm(s) cannot be obtained by
consent, and there is probable cause to believe that they are in a particular
location, a search warrant will be obtained prior to seizure of the license and

firearm(s), unless exigent circumstances justify an immediate seizure. The supervisor
assigned will make every effort to obtain the firearm(s) and pistol license either by
consent or with a search warrant. The license, once obtained, will be forwarded with
a report, to the License Division unless it is required as evidence.
j. Rifle/shotgun permit
(1) Forward permit to the License Division, Firearms Control Section.
NOTE: When the holder of a rifle/shotgun permit is arrested and charged with a
felony, immediately seize and voucher the rifle/shotgun permit and firearm(s) if they
are:
a. On the arrestee's body
b. Within the arrestee's area of reach, or
c. In plain view of the arresting officer(s) at the time of arrest.
If the rifle/shotgun permit and firearm(s) cannot be seized in the manner described
above, the arrestee shall be advised that he must surrender said permit and firearm(s)
pursuant to License Division regulations, and shall be given an opportunity to
surrender them voluntarily.
If the permit and/or firearm(s) cannot be obtained by consent, and there is probable
cause to believe that they are in a particular location, a search warrant will be
obtained prior to seizure of the permit and firearm(s), unless exigent circumstances
justify an immediate seizure. The supervisor assigned will make every effort to
obtain the firearm(s) and rifle/shotgun permit either by consent or with a search
warrant. The permit, once obtained, will be forwarded with a report to the License
Division, Firearms Control Section, unless it is required as evidence.
10. Give itemized receipt for property temporarily removed from the prisoner which is
not to be held in police custody.
11. Ask prisoner(s) if they want any personal property they possess to be vouchered
for safekeeping.
a. A Command Log entry MUST be made indicating either the prisoner refused OR the
PROPERTY CLERK'S INVOICE number for property safeguarded.
NOTE: This requirement does not apply to property removed under steps 9 and 10.
ARRESTING OFFICER
12. Request the assistance of the detective squad if the prisoner is arrested for
homicide, serious assault, robbery, burglary, grand larceny, or other serious or
unusual crime.
NOTE: In all cases in which a youth is arrested and charged with a violent felony,
the precinct detective squad/RAM will be directed to enhance the arrest. It will also
be the responsibility of the precinct detective squad/RAM to identify, locate and
apprehend any accomplices in gun-related cases or acts of youth violence and attempt
to match them to other outstanding crimes. These units will also attempt to identify
and apprehend those selling guns to minors.
13. Prepare arrest related documents as provided by the arrest processing officer.
NOTE: Comply with any applicable provisions of P.G. 208-15, "Arrest Report
Preparation At Stationhouse."

14. Provide complainant with prisoner's name, charges, arresting officer's name,
precinct of occurrence, PROPERTY CLERK'S INVOICE number, if any, and the location of
the appropriate court.
NOTE: When the complainant is an eyewitness or other charges are involved, or a DESK
APPEARANCE TICKET (PD260-121) is issued and the officer is not required to appear in
court on the return date of the DESK APPEARANCE TICKET, a SUPPORTING DEPOSITION WILL
NOT BE PREPARED and the complainant and witnesses will be directed to report to the
appropriate District Attorney's Office in accordance with current processing
procedures in each borough.
15. Advise prisoner of the right to make three (3) telephone calls within the City
without charge or to make collect calls, outside the City, if toll charges are
accepted.
a. Make telephone calls if the prisoner is incapacitated by alcohol and/or drugs.
16. Permit the prisoner to converse on the telephone, except where the ends of justice
may be defeated or a dangerous condition may be created.
17. Notify relatives or friends if the prisoner is under nineteen (19) years of age,
or is admitted to a hospital, or is apparently emotionally disturbed..
NOTE: If the prisoner appears to have a disability which may affect mobility,
speech, hearing or mental ability, a reasonable attempt shall be made to notify a
relative or a friend. All such attempts will be documented by the arresting or
investigating uniformed member of the service.
18. Prepare a MISSING - UNIDENTIFIED PERSON REPORT (PD336-151) and notify the precinct
detective squad and the Missing Persons Squad, IF UNABLE TO MAKE THE ABOVE
NOTIFICATION.
a. If the notification is made after preparation of the MISSING - UNIDENTIFIED
PERSON REPORT, notify the detective squad and the Missing Persons Squad.
19. Comply with P.G. 215-01, "Care Of Dependent Child", if it is determined that
dependent adult/child is alone in prisoner's residence.
20. Deliver the following completed forms to the desk officer:
a. ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159).
NOTE: Ensure that any graffiti tag and/or gang related nickname is entered in the
"A.K.A./Nickname" caption on line 12, if applicable for any arrest.
b. COMPLAINT REPORT WORKSHEET (PD313-152a), if appropriate.
(1) If the arrest is for a crime previously reported and recorded on a COMPLAINT
REPORT, use the serial number assigned to the original COMPLAINT REPORT.
NOTE: Follow P.G. 208-11, "Arrest Processing-Livescan Fingerprinting," immediately
upon desk officer's review and approval of COMPLAINT REPORT WORKSHEET.
c. PROPERTY CLERK'S INVOICE WORKSHEET (PD521-141A) for evidence or other property
taken into police custody.
(1) A separate WORKSHEET will be prepared for firearms, narcotics, or other
property requiring analysis at the Police Laboratory.
d. PROPERTY CLERKS' MOTOR VEHICLE/BOAT INVOICE WORKSHEET (PD571-147a), if required.

e. REQUEST FOR LABORATORY EXAMINATION (PD521-161), if required.
f. DESK APPEARANCE TICKET INVESTIGATION (PD360-081), if appropriate.
g. JUVENILE ARREST INVESTIGATION/PROBATION INTAKE REPORT WORKSHEET(PD277-151a), if
appropriate.
(1) One (1) copy of TYPED REPORT will be forwarded with the arrest documents and
distribute the remaining copies to the precinct youth officer, Youth Services Section,
and juvenile detention facility, if juvenile is detained.
NOTE: See P.G. 208-21, "Arrests-FINEST Checks and NITRO Debriefing," if a DESK
APPEARANCE TICKET is issued at the precinct of arrest. In addition, have the
Computerized Investigation Card File queried by complying with P.G. 20823,"Computerized Investigation Card System" in all arrest cases.
h. MEDICAL TREATMENT OF PRISONER, if prepared.
(1) Prepare the form if the prisoner receives medical/psychiatric treatment or
refuses treatment after claiming an injury or illness, already has previously treated
prior injuries, is in apparent need of treatment or may require prescribed medication.
(2) If the prisoner is issued a DESK APPEARANCE TICKET, file the "Buff" copy of
the MEDICAL TREATMENT form in a folder maintained at the desk of the precinct of
arrest and forward the remaining copies of the form to Central Booking facility.
21. Deliver ARREST DOCUMENTATION CHECKLIST (PD249-010) and photocopies of the
following Department forms to the desk officer in every case in which they are
prepared:
a. ON LINE BOOKING SYSTEM ARREST WORKSHEET
b. COMPLAINT REPORT WORKSHEET
c. AIDED REPORT WORKSHEET(PD304-152b), both sides
d. ACTIVITY LOG entries
e. PROPERTY CLERK'S INVOICES (District Attorney Copy)
f. REQUEST FOR LABORATORY EXAMINATION
g. SUPPORTING DEPOSITION
h. STOP AND FRISK REPORT (PD344-151)
i. O.C.C.B. BUY REPORT (PD321-152)
j. SPRINT Incident Inquiry (from SPRINT)
k. Order of Protection
l. Photographs of evidence motor vehicles returned to owner see P.G. 218-18,
"Photographing Stolen Evidence Vehicles When An Arrest Is Made").
NOTE: To facilitate the duplicating of forms required in step 21, commanding
officers will make photo copying machines accessible to arresting officers at all
times. In those instances where snap-out forms have the District Attorney as a
recipient of a copy of that form, a photocopy is not necessary. The District
Attorney's copy of the form will be delivered to the desk officer. In arrests

involving multiple COMPLAINT REPORTS or AIDED REPORT WORKSHEET, a copy of each report
will be required. Separate forms with identical information are not required for
multiple arrests with a single complainant or a single AIDED REPORT WORKSHEET.
UNDER NO CIRCUMSTANCES WILL ARREST PROCESSING BE UNNECESSARILY DELAYED TO OBTAIN THE
DOCUMENTS REQUIRED UNDER STEP 21.
DESK OFFICER
22. Examine all forms to ensure completeness and accuracy and sign all forms as
required.
a. Review ARREST DOCUMENTATION CHECKLIST to ensure all forms prepared in connection
with the arrest are available.
(1) Return CHECKLIST to arresting officer for delivery to the assistant district
attorney in the Complaint Room or deliver in accordance with borough procedures.
23. Ascertain that the following entries are made:
a. Statement that a prisoner, charged with criminal possession of a controlled
substance with intent to sell or unlawful sale of a controlled substance, is a seller
and indicate reasons for that conclusion in the narrative block of the ON LINE BOOKING
SYSTEM ARREST WORKSHEET.
b. Names, addresses and telephone numbers of witnesses are entered on the COMPLAINT
REPORT or the COMPLAINT FOLLOW-UP (PD313-081), if prepared.
c. Statement on PROPERTY CLERK'S INVOICE that property (other than vehicle) is
valuable, contains identifying marks, and that the Stolen Property Inquiry Section
(S.P.I.S.) was notified, including the name and rank/title of the person at S.P.I.S.
notified.
d. Information concerning alarms transmitted or cancelled, with operator's name
entered on COMPLAINT REPORT, PROPERTY CLERK'S INVOICE and PROPERTY INDEX (PD542-104),
as required. State and police agency must be included if alarm is transmitted by
other than a New York State agency. If no alarm transmitted, so state.
e. A hard copy of the FINEST screen containing the notification to S.P.I.S. is
attached to the COMPLAINT REPORT, COMPLAINT FOLLOW-UP, PROPERTY CLERK'S INVOICE or
PROPERTY CLERK'S MOTOR VEHICLE/BOAT INVOICE, whichever most accurately reflects the
current status of a motor vehicle/boat/plate being reported stolen, recovered, etc.
f. Enter details of notification in Command Log (name, address, relationship) when
prisoner is of unsound mind, under nineteen (19) years of age or is admitted to a
hospital.
g. Enter in Command Log information concerning release of prisoner to member of
Highway District to conduct required tests.
h. Enter chemical test results on ON LINE BOOKING SYSTEM ARREST WORKSHEET under
caption, "Narrative."
i. Enter any change in the custody of the prisoner in the Command Log and notify
borough Court Section for computer entry of new prisoner location.
j. Document any other pertinent facts in the Command Log, including serial numbers
of any forms prepared regarding arrest.
k. Notify Court Section supervisor for computer entry when prisoner is admitted to a
hospital (see P.G. 210-02, "Hospitalized Prisoners").

(1) Record notification in Telephone Record.
l. If a third telephone call is made by the prisoner, enter telephone number and
identity of person called in the Command Log. Make a Command Log entry if the
prisoner refuses telephone privileges.
24. Refer "FOA" cases (offenses not triable in New York City courts or violation of
parole or probation) to detective squad.
25. Direct that "Have Arrested Message" is transmitted, if required.
26. Make notifications as required by P.G. 208-69, "Notifications In Certain Arrest
Situations."
27. Request borough Court Section concerned to provide transportation ONLY when large
numbers of prisoners must be transported or unusual circumstances dictate the use of a
patrolwagon.
28. Return the following forms to the arresting officer for delivery to the assistant
district attorney in the Complaint Room or deliver in accordance with borough
procedures.
a. ON LINE BOOKING SYSTEM ARREST WORKSHEET
b. Fingerprint forms, if prepared
c. Copy of DAT INVESTIGATION, in every misdemeanor and violation case
d. Green (5th) copy of the PROPERTY CLERK'S INVOICE and/or PROPERTY CLERK'S MOTOR
VEHICLE/BOAT INVOICE, if evidence has been vouchered
e. SUPPORTING DEPOSITION, if prepared
g. MEDICAL TREATMENT OF PRISONER form, if prepared
h. JUVENILE ARREST - INVESTIGATION REPORT, if prepared.
29. Make necessary entries in Command Log, Interrupted Patrol Log and ROLL CALL, when
required, indicating arresting officer's time of departure to borough Court Section.
ARRESTING OFFICER/ESCORTING OFFICER
30. Deliver prisoner to borough Court Section or lodging location designated by
borough Court Section concerned.
a. Inform borough Court Section supervisor if prisoner(s) was strip-searched,
including reason for and results of the search.
31. Present all forms relating to arrest to the borough Court Section supervisor.
32. Comply with all directions of the borough Court Section supervisor.
BOROUGH COURT SECTION SUPERVISOR
33. Examine all forms to verify completeness and accuracy.
34. Forward a complete set of MEDICAL TREATMENT OF PRISONER form, if prepared, with
arresting/escorting officer to Department of Corrections see P.G. 210-04, "Prisoners
Requiring Medical/Psychiatric Treatment").

a. Arresting/escorting officer will obtain receipted pink copy of the form and
return it to the borough Court Section facility.
35. Ensure that the computer generated Prisoner Movement Slip has a notation in the
Detention Alert Section when a prisoner is violent, resists arrest, is emotionally
disturbed, threatens or attempts suicide. When a prisoner has been strip-searched,
enter that fact under "Other," in the Detention Alert Section. Include the command and
Command Log page number for reference. A notation indicating that the prisoner has
been strip-searched will also be made on the PRISONER TRANSPORT DISPATCH (PD171-132)
for notification to the desk officer, precinct of detention.
36. Return the following arrest related documents to command for filing in Arrest
Folder:
a. Arresting officer's copy of the Court Complaint
b. ON LINE BOOKING SYSTEM ARREST WORKSHEET
c. Arresting officer's copy of the PROPERTY CLERK'S INVOICE and/or PROPERTY CLERK'S
MOTOR VEHICLE/BOAT INVOICE, if prepared.
ARRESTING OFFICER
37. Bring all related papers to each subsequent court appearance.
PRECINCT YOUTH OFFICER
38. Follow up on arrests of youths under sixteen (16) years of age.
ADDITIONAL DATA
To strengthen the prosecution of auto larceny cases, all uniformed members of the
service will perform a license check through FINEST, using the "D.A.L.L.' Format, on
all defendants arrested for the following:
a. Driving a stolen vehicle, OR,
b. Driving an auto with an altered Vehicle Identification Number (V.I.N.), OR,
c. Possession of stolen plates.
Arresting/assigned officers will notify the Assistant District Attorney drawing up the
court complaint of all verbal and written statements made by the defendant and any
procedures used by the police to assist a witness/complainant to identify the
defendant. In addition, the arresting/assigned officer will make an appropriate entry
of the notification in his/her ACTIVITY LOG.
OBSERVERS AT THE SCENE OF POLICE INCIDENTS
As a rule, when a police officer stops, detains or arrests a person in a public area,
persons who happen to be in or are attached to the area are naturally in position to
and are allowed to observe the police officer's actions. This right to observe is, of
course, limited by reasons of safety to all concerned and as long as there is no
substantive violation of law. The following guidelines should be utilized by police
officers whenever the above situation exists:
a. A person remaining in the vicinity of a stop or arrest shall not be subject to
arrest for Obstructing Governmental Administration (Penal Law, Section 195.05) unless
the officer has probable cause to believe the person or persons are obstructing
governmental administration.

b. None of the following constitutes probable cause for arrest or detention of an
onlooker unless the safety of officers or other persons is directly endangered or the
officer reasonably believes they are endangered or the law is otherwise violated:
(1) Speech alone, even though crude and vulgar
(2) Requesting and making notes of shield numbers or names of officers
(3) Taking photographs, videotapes or tape recordings
(4) Remaining in the vicinity of the stop or arrest.
c. Whenever an onlooker is arrested or taken into custody, the arresting officer
shall request the patrol supervisor to the scene, or if unavailable, report the action
to the supervisor where the person is taken.
This procedure is not intended in any manner to limit the authority of the police to
establish police lines, e.g., crowd control at scenes of fires, demonstrations, etc.
RELATED PROCEDURES
Arrest Report Preparation At Stationhouse (P.G. 208-15)
Arrest - General Search Guidelines (P.G. 208-05)
Arrests - Security Measures (P.G. 208-06)
Arrests - "Finest" Checks And "Nitro" Debriefing (P.G. 208-21)
Prisoner Requiring Medical/Psychiatric Treatment (P.G. 210-04)
FORMS AND REPORTS
ACTIVITY LOG (PD112-145)
ARREST REPORT SUPPLEMENT WORKSHEET(PD244-1516)
MEDICAL TREATMENT OF PRISONER (PD244-150)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
PROPERTY CLERK'S INVOICE (PD521-141)

P.G. 208-04 Arrest By A Civilian
Date Effective: 01-01-00
PURPOSE
To assist a citizen in making a lawful arrest.
PROCEDURE
On being informed by a civilian that he has made an arrest:
UNIFORMED MEMBER OF THE SERVICE
1. Determine if there is reasonable cause to believe that person arrested committed
the offense in question or any related offense and if civilian has authority to make
arrest.
2. Accompany civilian and prisoner to stationhouse.
DESK OFFICER
3. Determine validity of arrest.
a. If arrest not lawful, follow "Release of Prisoners" procedure.
4. Assign a uniformed member of the service to process the arrest and comply with
appropriate arrest procedures.
5. Direct that civilian be recorded as having made arrest.
6. Ascertain if member can complete arrest process within scheduled tour.
a. Direct member to continue processing arrest and request relief prior to end of
tour, if member cannot complete arrest processing.
UNIFORMED MEMBER OF THE SERVICE
7. Prepare all necessary arrest documents and forward to relieving officer.
8. Inform relieving officer of details concerning arrest.
RELIEVING OFFICER
9. Enter information received concerning details of arrest in ACTIVITY LOG (PD112145).
NOTE: Information should be sufficiently detailed to enable the relieving officer to
apprise the Assistant District Attorney assigned to the Complaint Room of the facts of
the case.
10. Ensure that civilian complainant appears in court, if required.
ADDITIONAL DATA
All pertinent provisions of Department orders applicable to arresting officers shall
apply to assigned members.
When a uniformed member of the service believes that an arrest effected by a civilian
member of the Traffic Control Division is unwarranted, the member will request the

patrol supervisor to respond to the scene. If that is not possible, escort all
parties to stationhouse for final determination.
RELATED PROCEDURES
Desk Appearance Ticket-Arrest By Civilian Complainant - (P.G. 208-32)
Arrest Report Preparation At Stationhouse (P.G. 208-15)
Release Of Prisoners-General Procedure (P.G. 210-13)
Arraignment Without Complainant (P.G. 211-03)
FORMS AND REPORTS
ACTIVITY LOG (PD112-145)

P.G. 208-05 Arrest - General Search Guidelines
Date Effective: 01-01-00
ARRESTING OFFICER
1. Comply with the provisions of P.G. 208-02, "Arrests-Removal To Department Facility
For Processing", P.G. 208-03, "Arrests-General Processing", P.G. 208-15, "Arrest
Report Preparation At Stationhouse" and the following:
SEARCH OF ARRESTED PERSONS
To maximize security and minimize potential hazards to the arresting officer, the
arrested person, and other Department personnel, the following guidelines are
published for the information of all members of the service:
A. FRISK/FIELD SEARCH
A frisk, performed primarily to ensure the personal safety of the arresting officer,
is a methodical external body examination of the arrested person conducted immediately
after apprehension to find weapons, evidence, or contraband. The frisk should be
conducted before or immediately after the subject is rear handcuffed, depending upon
particular circumstances, temperament of the subject, and escape potential. A
thorough external body examination is made by sliding the hand over the subject's
body, feeling for weapons or other objects, with special attention to the waistband,
armpit, collar, and groin areas. If an unusual object is detected, the officer will
reach into or under the clothing to remove it.
B. SEARCH AT POLICE FACILITY
(1)Upon arrival at precinct of arrest or other Department facility, the arresting
officer or a designated member of the same sex as the prisoner, will conduct a
thorough search of the subject's person and clothing to ensure the safety of all
persons within the facility and to remove weapons, contraband, and evidence not
discovered by the frisk. Other items lawfully carried but that are dangerous to life,
may facilitate escape or may be used to damage Department property will also be
removed from the subject.
(2)A search at a police facility (not a "strip" search) includes the removal of
outer garments such as overcoats, jackets, sweaters, vests, hats, wigs, ties, belts,
shoes and socks, handbags, and wallets. All pockets are to be emptied and all
clothing not removed will be examined by grabbing, crushing and squeezing the garments
and by sliding the hands across the body to detect articles that may be underneath or
sewn to the clothing.
C. STRIP SEARCH
(1)The desk officer, precinct of arrest/borough Court Section supervisor will
decide if a strip search should be conducted and he/she is responsible that the search
is conducted properly. A strip search will be utilized when the arresting officer
reasonably suspects that weapons, contraband or evidence may be concealed upon the
person or in the clothing in such a manner that they may not be discovered by the
previous search methods. Other factors that should be considered in determining the
necessity for a strip search include the nature of the crime (serious violent felony),
arrest circumstances, subject's reputation (extremely violent person), acts of
violence and discoveries from previous searches. In addition, contact borough Court
Section supervisor and expedite appearances of prisoner and arresting/assigned officer
with necessary details before the arraignment judge.
NOTE: In cases where there is a disagreement between the desk officer and an
arresting officer's supervisor from an outside command, the final decision whether or

not to conduct the strip search will be made by the desk officer concerned. If not in
agreement with the desk officer's decision, the arresting officer's supervisor may
confer with the precinct commander/duty captain.
(2)A strip search will be conducted by a member of the same sex as the arrested
person in a secure area in utmost privacy and with no other arrestee present. It
should not be necessary to touch the subject's body, except for the examination of the
hair. UNDER NO CONDITIONS SHALL A BODY CAVITY SEARCH BE CONDUCTED BY ANY MEMBER OF
THE SERVICE. If a body cavity search is considered necessary, the desk officer will be
advised and his instructions complied with.
(3)If a strip search is conducted, such information will be entered in the Command
Log, arresting officer's Activity Log, and also documented in the "Narrative" section
of the ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159) or the ARREST REPORT
SUPPLEMENT (PD244-157). A subsequent strip search will not be conducted unless there
is reasonable belief that the subject has acquired a weapon or contraband.
(4)A strip search will not be conducted after a decision is made to void an arrest
or to release the prisoner immediately upon issuance of a summons.
(5)ALL arrested persons being processed in a facility equipped with a metal
detector are required to pass through the device. These electronic metal detectors
are extremely sensitive and can detect a metallic object secreted in or around a body
cavity. A "reading" on a detector, which cannot otherwise be accounted for, may form
the basis for a full strip search.
RELATED PROCEDURES
Arrests-Removal To Department Facility For Processing (P.G. 208-02)
Arrest-General Processing (P.G. 208-03)
Arrests - Security Measures (P.G. 208-06)
Arrest Report Preparation At Stationhouse (P.G. 208-15)
Arrests -"FINEST" Checks And "NITRO" Debriefing (P.G. 208-21)
FORMS AND REPORTS
ARREST REPORT SUPPLEMENT (PD244-157)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)

P.G. 208-06 Arrests - Security Measures
Interim Order 8 Issued 02-02-04 Suspends Patrol Guide 208-06
ARRESTING OFFICER
Comply with the provisions of P.G. 208-02, "Arrests-Removal To Department Facility For
Processing", P.G. 208-03, "Arrests-General Processing", P.G. 208-15, "Arrest Report
Preparation At Stationhouse", and the following:
ARRESTING/ESCORTING OFFICER
TRANSPORTING PRISONERS IN DEPARTMENT VEHICLES
When a prisoner is transported in a Department vehicle, the prisoner will be rear
handcuffed, placed in the rear seat and secured with a seat belt on. Seat belts will
be used to secure prisoners, when practical, in non-emergency situations. In
Department vehicles equipped with a fiberglass partition, both the operator and
recorder will ride in the front seat. If the Department vehicle is not equipped with
a fiberglass partition, the recorder will ride in the rear seat, directly behind the
operator, with the prisoner seated on the passenger side of the vehicle. Transporting
members will ensure that:
a. The handcuffs are double locked.
b. The prisoner is placed in a position in the rear seat to allow the recorder to
visually monitor the prisoner during transport.
c. The rear compartment of Department vehicle is examined before and after prisoner
transport.
d. All personal property (e.g., flashlights, batons, briefcases, etc.) is removed
prior to placing the prisoner inside the Department vehicle.
e. When the seat belt is being secured on the prisoner by a member, the other member
will remain on the opposite side of the RMP with the rear door open to be tactically
able to assist in the event of an unforeseen occurrence.
Prisoners will be transported in an RMP equipped with a safety partition whenever
available. In all cases, prisoner (s) will be kept under observation at all times and
both the operator and recorder will be physically present at the
embarkment/disembarkment point of the vehicle to supervise prisoner entry and exit.
NOTE: Whenever it is necessary to transport/secure prisoners in a marked or unmarked
RMP and the vehicle has child safety locks on the rear door, these locks will be
engaged. Most passenger vehicles are equipped with child safety locks which, when
engaged, will prevent the opening of the rear door from inside the vehicle.
The child safety locks are engaged through the operation of a switch located in the
door jamb area of each rear door. On Ford Crown Victoria vehicles, the switch must be
slid to the "Lock On" position. On Chevrolet Impala vehicles, a key or similar device
must be inserted into an opening in the door jamb to move the switch upward. For
further clarification or for directions for other passenger vehicles, the respective
owner's manual should be reviewed. It is important to note that when child safety
locks are engaged, the doors are operable only from the outside; however, a passenger
can reach outside the vehicle through an open window and operate the door. It is
further recommended that the child safety locks be disengaged when transporting
members of the service.
TRANSPORTING PRISONERS IN TWELVE (12) PASSENGER VANS

The transportation of prisoners in a twelve (12) passenger van or similar vehicle will
be avoided whenever a RMP with a safety partition is available.
When it is necessary to utilize a twelve (12) passenger van to transport prisoner (s),
the prisoner (s) will be rear handcuffed with handcuffs double locked. The
prisoner(s) will be secured on the second bench seat utilizing the seatbelts. The
recorder will ride on the 1st bench seat. Normally, no more than three (3) prisoners
should be transported at one time (see ADDITIONAL DATA graphic for Seating Plan.)
Select twelve (12) passenger vans are equipped with an electric rear door lock.
lock will be engaged when prisoners are secured in the vehicle.

This

When it is necessary to utilize a twelve (12) passenger van to transport more than
three (3) prisoners, e.g. transporting prisoners from a precinct to court, in addition
to the procedures outlined above, leg restraints will be utilized, if available. When
members of the service are utilizing leg restraints, the use of transport chains may
not be necessary and will not be mandated as in Patrol Guide procedure 210-01,
"Prisoners General Procedure." If transport chains are not utilized, prisoners will be
rear handcuffed and handcuffs double locked. No more than seven (7) prisoners will be
transported in this manner and the prisoners will be secured on the 2nd and 3rd bench
seats. The recorder and additional escort officer(s), if assigned, will ride in the
1st bench seat (see ADDITIONAL DATA graphic for Seating Plan.)
When utilizing a twelve (12) passenger van to transport/secure prisoners during SNEU
operations, or any other operation where the prisoner (s) may spend protracted periods
of time in the van, all of the above security devices will be utilized, i.e.
handcuffs, leg restraints, door locks, seatbelts, etc., when available. Prisoners
should not be kept in vans for excessive periods of time.
In all cases, the prisoner(s) will be kept under observation at all times and both the
operator and recorder will be physically present at the embarkment/disembarkment point
of the vehicle to supervise prisoner entry and exit. Whenever prisoners wearing leg
restraints are being transported in twelve (12) passenger vans, members of the service
will take care to ensure that the prisoners enter and exit the van safely. Because of
the height of the vans, and the fact that prisoners wearing leg restraints will
generally be rear handcuffed and may have greater difficulty in breaking their fall
should they slip, officers will assist prisoners into and out of the vans.
DELIVERING PRISONERS TO DETENTION FACILITY OR PRE-ARRAIGNMENT
Arresting/escorting officers shall notify attendants or Correction Department
personnel if prisoner(s) offered resistance, exhibited other threatening or dangerous
behavior, attempted suicide or escape. Such notification and behavior will be
recorded in the member's ACTIVITY LOG (PD112-145) and noted on the Prisoner Movement
Slip, in the "Detention Alert" section.
Leg restraints MUST be used when transporting a prisoner that has refused to be
fingerprinted and for ALL prisoners being transported to a hospital for medical
treatment. If the desk officer determines that extenuating circumstances exist that
preclude placing leg restraints on a prisoner that has refused to be fingerprinted or
is being transported to a hospital for medical treatment, a command log entry will be
made detailing the reason why. The use of leg restraints does not replace the
requirement to rear handcuff the prisoner. All procedures detailing the use of
handcuffs remain in effect. When using leg restraints on a prisoner, the escorting
officer is to exercise caution to prevent the prisoner from falling.
Whenever an arresting officer/investigator becomes aware of the need to separate two
(2) or more defendants from one another due to threats made by one defendant to
another, or due to the potential for one defendant to assault another, a notation will
be made at the bottom of each defendant's Prisoner Movement Slip in the "Detention
Alert" section under the caption "Other (Explain)." The notation must contain the

name and arrest number of the other defendant involved, as well as an indication as to
why separation is deemed necessary (e.g., prisoner had a fight with the other
prisoner; prisoner was threatened by other prisoner, etc.). If separation is required
for confidential or sensitive reasons, such as one prisoner testified against another,
enter the name and telephone number of the arresting officer/investigator so that
further information can be obtained if necessary, rather than entering the actual
reason for the separation. (If detention personnel are unable to contact the
arresting officer/investigator for further information, they will continue to keep the
affected prisoners separated from one another).
In the event that an arrest processing officer or escorting officer becomes aware that
a conflict exists between prisoners requiring their separation, the officer must:
a. Inform the arresting officer/investigator of the circumstances in order that the
latter may make entries on the Prisoner Movement Slips, OR
b. Personally make entries on the Prisoner Movement Slips which should then be
brought to the attention of the Court Section personnel for entry on the courthouse
generated movement slips.
The information entered on the Prisoner Movement Slip prepared at the precinct must
also be entered on the computerized movement slip generated at the courthouse when the
prisoner is photographed. In addition to the notation on the movement slip, the
arresting officer/investigator/escorting officer will notify the concerned borough
court section supervisor.
Members of the service assigned to prisoner detention functions at the precinct and at
the courthouse must examine and be guided by the information contained in the
"Detention Alert" caption on each Prisoner Movement Slip regarding separating
prisoners, etc.
Department policy prohibits the carrying of firearms within detention facilities.
Therefore, when delivering prisoners for pre-arraignment processing,
arresting/transporting officers must:
a. Respond to the appropriate borough court section intake area with required arrest
related documents, and enter with prisoner(s) to be processed.
b. Upon entering facility, immediately secure firearms in designated Department
locker as directed by assigned Department personnel.
c. Upon completion of police duties within the detention facility, the uniformed
member will retrieve the firearm from the location where it was secured prior to
leaving the facility.
When delivering prisoners to the Manhattan Court Section at the rear of 100 Centre
Street, uniformed members of the service are to secure their firearms in the
Department of Correction security booth located in the intake sally port area.
The court section locations and telephone numbers are as follows:
MANHATTAN COURT SECTION - Rear of 100 Centre Street (at Baxter Street) (212) 3743916/21
MIDTOWN COMMUNITY COURT - 314 West 54th Street (Midtown North Pct.) (646) 264-1345
BROOKLYN COURT SECTION - Rear of 120 Schermerhorn Street (State St.) (718) 875-6303
QUEENS COURT SECTION - 125-01 Queens Boulevard (718) 286-6874
BRONX COURT SECTION - 215 East 161st Street (718) 590-2817

STATEN ISLAND COURT SECTION - 78 Richmond Terrace (120th Pct. 2nd Fl.) (718) 8768490/8541
Uniformed members of the service at the scene of an incident at which a prisoner is
acting in a deranged, erratic manner apparently caused by a drug overdose, i.e.,
cocaine psychosis, angel dust, heroin overdose, etc., will request the response of the
supervisor on patrol, if an ambulance is not immediately available. The supervisor
will determine if prisoner should be removed to the appropriate hospital by utilizing
a Department vehicle or await the arrival of an ambulance. The prisoner is not to be
brought to a police facility.
Cocaine induced psychosis or other illegal drug usage may cause violent behavior which
may be a means of self-defense against imagined persecutors. In addition to paranoia,
the individual may experience visual, auditory, or tactile (e.g., bugs crawling under
the skin, etc.), hallucinations, high body temperature and seizures. Since sudden
death may ensue, uniformed members of the service are reminded to have such person
brought to an appropriate hospital facility and NOT TO A POLICE FACILITY.
Absent unusual circumstances, and when an unoccupied detention cell is available,
prisoners who are being processed and require the use of toilet facilities will
utilize those located within precinct detention cells. Detention cell facilities
chosen must be fully operational (e.g., toilets, alarm and cell lock in working
condition). Prisoners will be escorted by a uniformed member of the service of the
same sex. All Department directives relative to prisoner security guidelines remain in
effect.
ADDITIONAL DATA
* Rear Door must be locked to ensure prisoners do not escape.
* Maximum transport of prisoners is 7 prisoners for 12 passenger vans.
* Rear door must be locked to ensure prisoners do not escape.
* Assign additional escort officer as necessary.
RELATED PROCEDURES
Arrests - Removal To Department Facility For Processing (P.G. 208-02)
Arrest - General Processing (P.G. 208-03)
Arrest - General Search Guidelines (P.G. 208-05)
Arrest Report Preparation At Stationhouse (P.G. 208-15)
Arrests - "FINEST" Checks And "NITRO" Debriefings (P.G. 208-21)
FORMS AND REPORTS
ACTIVITY LOG (PD112-145)

P.G. 208-07 Photographable Offenses
Date Effective: 01-01-00
PURPOSE
To obtain official Department photographs of persons arrested for felonies and certain
misdemeanors.
PROCEDURE
Follow normal arrest procedure and, in addition:
UNIFORMED MEMBER OF THE SERVICE
1. Have photographs taken of persons arrested when such persons are charged with any
felony, including "juvenile offenders" as defined in the Penal Law, Section 10, sub.
18, or any of the following misdemeanors:
a. Criminal possession of a weapon, 4th degree, firearm only, (Section 265.01, Penal
Law)
NOTE: Photographs are no longer required for criminal possession of a weapon in the
fourth (4th) degree if the weapon is NOT a firearm.
b. Manufacture, transport, disposition and defacement of weapons and dangerous
instruments and appliances (Section 265.10, Penal Law)
c. Prohibited use of weapons (Section 265.35, Penal Law, sub. 1 and 3)
d. Jostling (165.25, Penal Law)
e. Fraudulent accosting (Section 165.30, Penal Law) except if specifically charged
with operating a "Three Card Monte" game
f. Sexual abuse, 2nd degree (Section 130.60, Penal Law)
g. Criminal impersonation, 2nd degree (Section 190.25, Penal Law, sub. 3)
h. Promoting prostitution, 4th degree (Section 230.20, Penal Law)
i. Loitering for the purpose of promoting prostitution (Section 240.37, Penal Law,
sub. 3)
j. Prostitution (Section 230.00, Penal Law)
k. Patronizing a prostitute, 3rd degree (Section 230.04, Penal Law)
l. Patronizing a prostitute, 4th degree (Section 230.03, Penal Law)
m. Trademark counterfeiting, 3rd degree (Section 165.71, Penal Law).
[I.O. 50 s 04] n. Making graffiti (Section 145.60, Penal Law)
o. Possession of graffiti instruments (Section 145.65, Penal Law)
ADDITIONAL DATA
An official Department photograph is taken by a member of the Photo Unit for any
felony or selected misdemeanor listed above. A Polaroid photograph taken at a

Department facility is for identification purposes only and does not satisfy the
requirements of this procedure.
A hospitalized prisoner who is charged with a photographable misdemeanor may be issued
a Desk Appearance Ticket, if eligible, and criminal photographs will NOT be taken.

P.G. 208-08 Fingerprintable Offenses
Date Effective: 01-01-00
PURPOSE
To establish positive identification of persons arrested and provide arraignment court
with prior criminal record.
PROCEDURE
Follow normal arrest procedure and:
ARRESTING OFFICER/ARREST PROCESSING OFFICER
1. Fingerprint person arrested utilizing Livescan as indicated below:
a. Adult prisoners if charged with:
(1) Felony
(2) Misdemeanor as defined in Penal Law
(3) Misdemeanor defined outside the Penal Law which would constitute a felony if
such person was previously convicted of a crime
(4) Loitering for purpose of engaging in prostitution - Section 240.37,
subdivision 2, Penal Law.
b. Juvenile Offender - A person less than 16 years of age taken into custody and
charged with a felony as indicated:
(1) 13, 14 and 15 years of age charged with Murder 2nd Degree (Section 125.25,
subdivisions 1 and 2)
(2) 14 or 15 years of age charged with Murder 2nd Degree (Felony Murder subdivision 3) if the underlying felony is listed in subdivision (3), items (a)
through (k) below.
(3) 14 or 15 years of age and charged with:
(a) Assault 1st Degree - Section 120.10, subdivisions 1 and 2
(b) Manslaughter 1st Degree - Section 125.20
(c) Rape 1st Degree - Section 130.35, subdivisions 1 and 2
(d) Sodomy 1st Degree - Section 130.50, subdivisions 1 and 2
(e) Kidnapping 1st Degree - Section 135.25
(f) Burglary 1st Degree - Section 140.30 AND Burglary 2nd Degree Section 140.25,
subdivision 1
(g) Arson 1st and 2nd Degrees - Sections 150.20 and 150.15
(h) Robbery 1st Degree - Section 160.15 AND Robbery 2nd Degree Section 160.10,
subdivision 2
(i) Aggravated Sexual Abuse 1st Degree - Section 130.70

(j) Attempted Murder 2nd Degree - Section 110.00; Section 125.25 OR Attempted
Kidnapping 1st Degree - Section 110.00; Section 135.25.
(k) Criminal Possession of a Weapon 2nd Degree - Section 265.03 OR Criminal
Possession of a Weapon 3rd Degree - Section 265.02, subdivision 4, and the offense
takes place on school grounds.
NOTE: School grounds consist of any building or property within the property line of
a public, private or parochial school from elementary up to and including high school
or within a thousand feet of the property line of such school (Penal Law Section
220.00, subdivision 14).
c. Other Juvenile (not classified Juvenile Offenders)
(1) 11 years of age or older - charged with an A or B felony
(2) 13 years of age or older - charged with any felony.
NOTE: Fingerprints may be taken if the arresting/assisting officer is unable to
ascertain prisoner's identity, if officer reasonably suspects that the identity given
by the prisoner is not accurate or if the officer reasonably suspects that the person
is wanted by another law enforcement officer or agency for the commission of another
offense.
2. Take one (1) clear front view Polaroid photo of juvenile and on the reverse side
enter the following information:
a. Name of juvenile
b. Date of birth
c. Mother's full name, include maiden name
d. Date and precinct of arrest
e. COMPLAINT REPORT (PD313-152) and arrest number and crime(s) charged.
3. Forward photograph promptly in sealed envelope to the Identification Section, Youth
Records Unit, Room 606, Police Headquarters.
NOTE: If juvenile is taken directly to Family Court, a member of the borough court
section or arresting/assigned officer will take fingerprints and photo and forward as
above.
ADDITIONAL DATA
Whenever prisoners must be
taken. Palm prints will be
right palm identified. The
sheets will be placed in a
Identification Section.

fingerprinted, palm
taken on an 8 1/2 x
data in step 2 will
sealed envelope and

RELATED PROCEDURES
Photographable Offenses (P.G. 208-07)
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)

prints and photographs may also be
11 sheet of white paper with left and
be included on rear of each sheet. The
forwarded to Commanding Officer,

P.G. 208-09 Rights Of Persons Taken Into Custody
Date Effective: 01-01-00
PURPOSE
To advise persons taken into custody of their constitutional rights.
PROCEDURE
Prior to questioning a person taken into custody:
UNIFORMED MEMBER OF THE SERVICE
1. Inform such person of the following constitutional rights (Miranda Warnings):
a. You have the right to remain silent and refuse to answer any questions.
understand?
b. Anything you say may be used against you in a court of law.

Do you

Do you understand?

c. You have the right to consult an attorney before speaking to the police and to
have an attorney present during any questioning now or in the future. Do you
understand?
d. If you cannot afford an attorney, one will be provided for you without cost.
you understand?

Do

e. If you do not have an attorney available, you have the right to remain silent
until you have an opportunity to consult one. Do you understand?
f. Now that I have advised you of your rights, are you willing to answer questions?
2. Explain any portion of the rights that the person in custody does not understand.
a. If person in custody does not understand English, or requires the assistance of a
sign language interpreter, request an interpreter from the Operations Unit.
3. Cease interrogation if subject wants an attorney or wishes to remain silent.
4. Contact attorney for person in custody.
NOTE: When questioning juveniles, both the juvenile and parent/guardian must be
given the Miranda Warnings. The juvenile may be questioned if he/she waives these
rights in the presence of the parent/guardian. The parent/guardian does not have to
waive the rights, they need only be advised of such rights. If, however, the parent or
guardian objects to the questioning or requests an attorney for the juvenile, no
questioning should occur even if the juvenile is willing to answer questions.
DESK OFFICER/SUPERVISOR CONCERNED
5. Inform prisoner of presence of attorney and ask if he wants to see the attorney.
NOTE: If an attorney states that he represents a prisoner but does not know the
identity of the prisoner, he will not be permitted to interview him.
6. Permit interview to be conducted in muster room for a reasonable time.
7. Assign uniformed member of the service to keep prisoner and attorney under
continuous observation at all times. Ensure that no objects are passed between the
prisoner and the attorney.

8. Enter under "Details" of the ON LINE BOOKING SYSTEM ARREST WORKSHEET(PD244-159):
a. Name, address and phone number of attorney and identity of person who retained
him
b. If interview was conducted
c. Time of attorney's arrival and departure.
IF INTERVIEW WAS CONDUCTED AT BOROUGH COURT SECTION FACILITY OR AT A PRECINCT OTHER
THAN THE PRECINCT OF ARREST
DESK OFFICER/SUPERVISOR CONCERNED
9. Notify the desk officer of precinct of arrest giving required information.
10. Make a Command Log entry of interview and notification.
11. Record information in the ON LINE BOOKING SYSTEM ARREST WORKSHEET or ARREST REPORT
- SUPPLEMENT (PD244-157).
IF A REQUEST IS RECEIVED FROM AN ATTORNEY SEEKING THE LOCATION OF A CLIENT WHO HAS
BEEN ARRESTED AND IS IN CUSTODY OF THIS DEPARTMENT
MEMBER OF THE SERVICE CONCERNED
12. Record contents of message in Telephone Record including:
a. Time, name, address and phone number of attorney, name of person arrested, and
any other facts which may assist in locating prisoner.
NOTE: If Telephone Record is not maintained in command, entry will be made as
directed by commanding officer.
13. Request Communications Section to transmit FINEST message to all commands advising
that the particular defendant is represented by counsel.
DESK OFFICER/SUPERVISOR CONCERNED
14. Determine if prisoner is detained in stationhouse/Department facility.
15. Direct interrogating officers concerned to cease interrogation and permit prisoner
to contact attorney, if prisoner is located in precinct/Department facility.
NOTE: A uniformed member of the service who has information concerning the
whereabouts of the prisoner will communicate with the desk officer (or counterpart) of
his command. The desk officer will notify the originator of the FINEST message.
Guidelines listed in steps 12 through 15 apply only in those situations where an
attorney initiated an inquiry seeking to locate a client who was arrested and with
whom he has had no prior contact in this arrest situation.
FORMS AND REPORTS
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
ARREST REPORT SUPPLEMENT (PD244-157)

P.G. 208-10 Alternate Procedure For Arrest Number Generation As A Result Of Computer
Failure
Date Effective: 01-01-00
PURPOSE
To set guidelines for arrest number generation when computer system (On Line Booking
System) becomes disabled.
PROCEDURE
When the On Line Booking System becomes disabled, uniformed members of the service
assigned to commands participating in "local arrest processing" that require an arrest
number will:
NOTE: Commands that currently issue arrest numbers for DESK APPEARANCE TICKETS
(PD260-121) will not follow this procedure. Instead, arrest numbers for DESK
APPEARANCE TICKETS will be issued by commands concerned when On Line Booking System
becomes operational.
DESK OFFICER/SUPERVISOR
1. Direct member of the service assigned to input arrest data entries (PF1/PF3), if
the On Line Booking System becomes disabled in a command's computer at any time, to:
a. Immediately notify the Management Information Systems Division, Help Desk, at
(212) 374-3800, to attempt to correct problem.
2. Ascertain from member assigned to Management Information Systems Division, Help
Desk, when problem is not correctable:
a. If problem is limited to the command or is citywide, AND
b. Anticipated period of time that the On Line Booking System will be disabled.
IF ON LINE BOOKING SYSTEM IS DOWN IN COMMAND OF ARREST ONLY:
DESK OFFICER/SUPERVISOR
3. Instruct member assigned to input arrest data to have arrest number generated, via
landline, by an adjoining precinct whose system is operational.
a. Continue to follow command's current "local arrest processing" procedures.
IF ON LINE BOOKING SYSTEM IS DOWN CITYWIDE:
DESK OFFICER/SUPERVISOR
4. Contact supervisor at borough central booking facility concerned.
IF M.I.S.D. INDICATES THAT THE ON LINE BOOKING SYSTEM IS DOWN CITYWIDE AND RESTORATION
OF THE SYSTEM IS NOT IMMINENT:
BOROUGH COURT SECTION SUPERVISOR
5. Institute manual arrest processing mode, which includes:
a. Issuance of arrest numbers from an "arrest log" book to arresting/assigned
uniformed members of the service via landline.

NOTE: These arrest numbers are identified as a two hundred thousand (200,000)
series, i.e., M97200001.
b. Have notifications made to Division of Criminal Justice Services (DCJS) in Albany
to determine next sequential Fax number.
NOTE: Completed Fingerprint Charts are to be issued sequential Fax control numbers
indicated by DCJS and sent to Albany for processing.
DESK OFFICER/SUPERVISOR
6. Have information requested on required Fingerprint Charts neatly printed by
arresting/assigned uniformed member of the service.
7. Have copy of ON LINE BOOKING SYSTEM ARREST WORK-SHEET (PD244-159) (complete with
issued manual arrest number), all completed Fingerprint Charts, Prisoner Movement Slip
(Misc. 2011A) and prisoner delivered, without delay, by other than arresting officer,
to appropriate facility (e.g., Midtown Community Court, 25th Precinct Hub-Site, etc.,)
as indicated in current local arrest processing procedures.
NOTE: Arresting/assigned uniformed members will remain at command and continue to
process arrest for affidavit preparation as set forth by existing local arrest
processing procedures. Fingerprint charts must be delivered within three (3) hours of
arrest.
ADDITIONAL DATA
Precincts of arrest are responsible for back data entry once On Line Booking System
comes back on-line. Therefore, a copy of the ON LINE BOOKING SYSTEM ARREST WORKSHEET
will be retained and kept available at the desk for entry of arrest data (PF9/PF3),
when On Line Booking System becomes operational.
"PF9" data entry is identical to "PF1" but forces On Line Booking System to accept
previously issued manual arrest number in lieu of computer generated arrest number.
FORMS AND REPORTS
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
DESK APPEARANCE TICKET (PD260-121)

P.G. 208-11 Arrest Processing-"Livescan" Fingerprinting
Date Effective: 01-01-00
PURPOSE
To set forth guidelines for the utilization of the "LIVESCAN" computer fingerprinting
system.
PROCEDURE
In all arrest situations whenever a prisoner is required to be fingerprinted, except
bedside arraignment of a hospitalized prisoner, or a hospitalized prisoner who may be
eligible for a Desk Appearance Ticket, utilize the "LIVESCAN" computerized
fingerprinting system and:
NOTE: To maintain a high quality of fingerprints, operation of the "LIVESCAN"
machine should be performed by the command's designated arrest processing officer, if
applicable, or a member of the service appropriately trained to operate the machine.
ARREST PROCESSING OFFICER/DESIGNATED MEMBER
1. Generate arrest number through the On Line Booking System (OLBS).
a. Ensure proper "ARREST PROCESSING TYPE" code is entered during On Line Booking
System data entry.
2. Record the check digit that appears on the On Line Booking System terminal screen
at the completion of the PF-3 data entries, onto the top right corner of the ON LINE
BOOKING SYSTEM ARREST WORK SHEET (PD244-159).
a. Retrieve the arrest's check digit through the "BADS" computer system if the check
digit was not recorded.
NOTE: The check digit is necessary for operation of the "LIVESCAN" computerized
fingerprinting system and subsequent transmission of fingerprints.
3. Immediately proceed to begin fingerprinting upon completion of On Line Booking
System data entries (PF1/PF3), utilizing "LIVESCAN" machine as follows:
a. Ensure both the prisoner's hands and the scanner platens of the "LIVESCAN"
machine are clean and dry.
(1)Use "Corn Huskers Lotion" to soften prisoner's fingertips, if excessively dry.
b. Enter arrest number with check digit into "LIVESCAN" computer.
NOTE: Once arrest number (with check digit) is entered into the "LIVESCAN" computer,
all pertinent arrest information is automatically downloaded to the "LIVESCAN"
computer from original On Line Booking System data entries. If this information is
not transferred to "LIVESCAN," information must be re-sent through "BADS" as follows:
- Select #1, "ARREST REPORT PRINTOUTS," from "BADS" main menu.
- Enter arrest number, when prompted.
- Move cursor to caption, "LIVESCAN RESEND," and mark field with an "X" and enter.
(Message at bottom of screen will read, "RECORD HAS BEEN TRANSFERRED FOR LIVESCAN.")
- Return to "LIVESCAN" machine and restart process.

c. Fingerprint plain (flat) impressions of the four (4) fingers minus the thumb on
large scanner platen and the thumbs on the small scanner platen and press "SCAN."
(1) The four (4) fingers of each hand must be placed on an angle on scanner platen,
with special attention to the pinky finger.
(2) Press "SAVE," after plain impression has been completed and hand is removed from
scanner platen.
d. Fingerprint individual fingers on small scanner platen centering the core of each
finger on the cross lines indicated on the left screen of the "LIVESCAN" machine.
(1) Ensure proper sequence as indicated by left screen prompts.
(2) Roll each finger to one side as indicated by direction arrows on "LIVESCAN"
machine and press "SCAN."
(a) INDIVIDUAL FINGERS MUST BE ROLLED.
(3) Press "SAVE," after roll has been completed and finger is removed from scanner
platen, if image is acceptable.
(a) Press "SCAN" which erases former image, if image is unacceptable, and print
finger again.
NOTE: Appropriate notations must be entered in "LIVESCAN" computer when fingers are
unable to be adequately printed for any reason, (i.e., "MISS," "AMP," "INJ," "SCAR,"
etc.). This information is to be entered in designated fingerprint box. UNDER NO
CIRCUMSTANCES IS A FINGERPRINT BOX TO BE LEFT BLANK.
4. Check transmit queue of "LIVESCAN" computer to ascertain if prints are being
transmitted, when completed.
a. The "ACTIVITY LOG" function displays a list of records transmitted for the
previous seventy-two (72) hours.
NOTE: Complete "LIVESCAN" processing of a prisoner should not exceed three (3) hours
from the time of arrest, unless exigent circumstances exist.
DESK OFFICER/SUPERVISOR, ARREST PROCESSING SITE
[I.O. 36 s 02] 5. Authorize any "override" of "LIVESCAN" prints taken.
a. Make appropriate command log entries detailing the reasons for the override.
NOTE: Overrides will only be done AFTER four (4) attempts have been made to roll an
acceptable print. When supervisor concurs that the rejected print is the best that
can be taken (i.e., finger burnt, disfigured, etc.), the "LIVESCAN" operator will
"ANNOTATE" the rejection (ADD NOTE), into the "LIVESCAN" computer system
WHEN PRISONER REFUSES TO BE FINGERPRINTED OR IS REMOVED TO THE HOSPITAL:
6. Notify the Borough Court Section supervisor concerned immediately if the prisoner
refuses to be fingerprinted or is removed to the hospital.
a. Be guided by the instructions of the Borough Court Section supervisor.
7. Provide the Borough Court Section supervisor with the following information:
a. Prisoner's name

b. Prisoner's arrest number
c. Prisoner's fax control number (if available).
d. Date/time of prisoner's refusal to be fingerprinted.
e. Date/time that the prisoner was removed to the hospital.
f. Name of hospital and admission number (where warranted).
8. Note the prisoner's refusal to be fingerprinted as follows:
a. Make entry on the computer generated prisoner movement slip.
b. Prepare REFUSED PRINTS REPORT (PD223-122)
c. Make a command log entry detailing the prisoner's refusal to be fingerprinted.
BOROUGH COURT SECTION SUPERVISOR
9. Instruct the desk officer/supervisor making the notification to:
a. Proceed with the arrest processing.
b. Complete all other arrest related procedures and paperwork.
c. Request prisoner's cooperation to be fingerprinted upon completion of all other
arrest related procedures.
IF PRISONER COMPLIES:
DESK OFFICER/SUPERVISOR, ARREST PROCESSING SITE
10. Have prisoner fingerprinted at the command via LIVESCAN.
a. Complete REFUSED PRINTS REPORT and verify.
b. Make additional entries on movement slip and in command log indicating prisoner's
decision.
c. Enclose REFUSED PRINTS REPORT with arrest package.
IF PRISONER STILL REFUSES:
11. Proceed as in steps "10a-10c" above.
[I.O. 16 s 03] a. Place leg restraints on prisoner and direct that prisoner be
brought directly to the Borough Court Section
[ I.O. 16 s 03] NOTE: Leg restraints MUST be used when transporting a prisoner that
has refused to be fingerprinted. If the desk officer determines that extenuating
circumstances exist that preclude placing leg restraints on a prisoner that has
refused to be fingerprinted, a command log entry will be made detailing the reason
why. The use of leg restraints does not replace the requirement to rear handcuff the
prisoner. All procedures detailing the use of handcuffs remain in effect. When using
leg restraints on a prisoner, the escorting officer is to exercise caution to prevent
the prisoner from falling.
WHEN PRISONER THAT REFUSED TO BE FINGERPRINTED ARRIVES AT THE BOROUGH COURT SECTION:
BOROUGH COURT SECTION SUPERVISOR

12. Question the prisoner and verify that he/she refuses to be fingerprinted.
IF PRISONER COMPLIES:
13. Direct that prisoner be fingerprinted via LIVESCAN.
14. Make an entry indicating compliance:
a. In the command log.
b. On the prisoner movement slip.
c. On the REFUSED PRINTS REPORT and verify.
IF PRISONER CONTINUES TO REFUSE TO BE FINGERPRINTED:
15. Lodge prisoner at the Borough Court Section throughout the arraignment process.
16. Make command log entry noting the refusal.
17. Complete the REFUSED PRINTS REPORT and verify.
18. Have appropriate "NOTEPAD" data entries and corresponding "UNARRAIGNED
DISPOSITION" field entered into "OLPA" computer system immediately.
NOTE: A prisoner who refuses to be fingerprinted will not leave the court section
facility and be sent to another command for lodging. However, if such a prisoner is
in need of medical attention, he/she may be brought to a health care facility for
treatment.
ADDITIONAL DATA
[I.O. 36 s 02] The "LIVESCAN" machine should remain "ON" and the scanner covers of the
machine "CLOSED," when not in use. If "LIVESCAN" becomes inoperable, immediately
notify the Management Information System Division (MISD) HELP DESK (212) 374-3800, and
if necessary be guided by P.G. 208-12, "Alternate Procedures For Fingerprint
Processing In The Event of Computer Failure".
The "LIVESCAN" machine must be "recalibrated" at least once per tour to ensure that
prints transmitted are acceptable to the Identification Section and the Division of
Criminal Justice Services (i.e., not too dark or too light, etc.). Busy commands must
"recalibrate" more frequently.
The "LIVESCAN" machine scanner platens must be cleaned after each prisoner is
fingerprinted. The "LIVESCAN" machine is to be cleaned only with authorized cleaning
materials, (i.e., "Windex with Ammonia D," "Lithopads"). These materials, in addition
to "Corn Huskers Lotion," may be requisitioned from the Quartermaster Section.
If the "LIVESCAN" computer becomes inoperable because of damage to the machine,
particularly to the scanner platen, the vendor will replace the damaged scanner platen
and deliver it to the Management Information Systems Division. In circumstances in
which there is suspicion of intentional damage, the desk officer will make an entry in
the Command Log and initiate an investigation (see P.G. 202-14, "Desk Officer"). Any
evidence of intentional damage to any machine will result in an immediate
investigation and appropriate action.
Routine operational inquiries concerning "LIVESCAN" and the On Line Booking System
should be directed to the borough Court Section concerned, twenty-four (24) hours,
seven (7) days a week, OR the Criminal Justice Bureau at (212) 374-5305, during
business hours.

Technical problems and "LIVESCAN" outages are to be referred to the Management
Information Systems Division (MISD) HELP DESK at (212) 374-3800.
RELATED PROCEDURES
Fingerprintable Offenses (P.G. 208-08)
Alternate Procedures For Fingerprint Processing Due To Computer System Failure (P.G.
208-12)
Hospitalized Prisoners (P.G. 210-02)
Prisoners Requiring Medical/Psychiatric Treatment (P.G. 210-04)
FORMS AND REPORTS
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)

P.G. 208-12 Alternate Procedure For Fingerprint Processing Due To Computer System
Failure
Date Effective: 01-01-00
PURPOSE
To set guidelines for fingerprint processing should the "LIVESCAN" System become
disabled.
DEFINITION
"LIVESCAN" System - the electronic transmitting of fingerprints via computer.
NOTE: Since "LIVESCAN's" operation is fully dependent on the On Line Booking System
(OLBS), if the On Line Booking System becomes disabled, "LIVESCAN" becomes inoperable.
Additionally, if the On Line Booking System becomes disabled, uniformed members of the
service concerned will comply with the guidelines for arrest number generation (see
P.G. 208-10, "Alternate Procedure for Arrest Number, Generation As A Result Of
Computer Failure.
PROCEDURE
When the "LIVESCAN" System becomes disabled:
DESK OFFICER/SUPERVISOR
1. Have arresting/assigned officer immediately notify the Management Information
Systems Division, Help Desk, at (212) 374-3800, if "LIVESCAN" becomes disabled at any
time, to attempt to correct problem.
2. Ascertain from member assigned to Management Information Systems Division, Help
Desk, when member concerned indicates that problem is not correctable:
a. If problem is limited to the command or is borough/citywide, AND
b. Anticipated period of time that the "LIVESCAN" System will be disabled.
IF "LIVESCAN" SYSTEM IS DISABLED COMMAND OF ARREST ONLY:
DESK OFFICER/SUPERVISOR
3. Have uniformed members of the service, other than arresting officer, transport
defendant to an adjoining precinct where "LIVESCAN" System is operational and
fingerprint defendant.
IF "LIVESCAN" SYSTEM IS DISABLED BOROUGH/CITYWIDE:
DESK OFFICER/SUPERVISOR
4. Contact borough Court Section supervisor concerned and be guided by supervisor's
instructions.
NOTE: Borough Court Section supervisors are available twenty-four (24) hours a day,
seven (7) days a week, at the following numbers: - Manhattan Court Section (212) 3743916/21 - Brooklyn Court Section (718) 935-9240 - Queens Court Section (718) 268-4523
- Bronx Court Section (718) 590-2817/3830 - S.I. Court Section (718) 876-8490/3
IF THE DECISION IS MADE TO REVERT TO USING INK TO FINGERPRINT PRISONERS:

NOTE: Decisions to ink print prisoners will be made on a case by case basis by the
borough Court Section supervisor concerned in the event that LIVESCAN is disabled
borough/citywide for an extended period of time and restoration of the system is not
imminent. The supervisor at the Management Information Systems Division, Help Desk
and the supervisor at the Criminal Justice Bureau will be conferred with prior to
instructing personnel to ink print prisoners. It should be noted that the preferred
course of action is to wait until the LIVESCAN System once again becomes operational
and then fingerprint the prisoner using LIVESCAN.
BOROUGH COURT SECTION SUPERVISOR
5. Instruct desk officer/supervisor, command concerned, to ink print defendant(s) on
appropriate fingerprint charts.
a. Have fingerprints forwarded expeditiously to the borough Court Section concerned
for processing.
NOTE: If the On Line Booking System is disabled, instruct desk officer/supervisor
concerned to have arresting/assigned officer neatly print required information on the
fingerprint charts before they are delivered to the borough Court Section concerned
for processing (see P.G. 208-12, "Alternate Procedure for Fingerprinting Processing
due to Computer System Failure").
6. Have Court Section personnel available and ready to process ink fingerprints,
including:
a. Backing up of fingerprint charts, and
b. Transmission of those fingerprints to Albany via the court site "Fax-4" machine.
DESK OFFICER/SUPERVISOR
7. Instruct arresting/assigned officer to ink print defendant(s) on appropriate
fingerprint charts.
8. Have fingerprint charts delivered, by other than arresting/assigned officer, with a
copy of the ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159), to borough Court
Section concerned, NO LATER THAN THREE (3) HOURS AFTER THE TIME OF ARREST.
ADDITIONAL DATA
Commanding officers of arresting commands and borough Court Sections must ensure that
an adequate supply of materials needed to ink print defendants is readily available,
including:
FBI Fingerprint Charts (FD 249)
New York State Fingerprint Charts (DCJS-2)
CRIMINAL FINGERPRINT CHARTS (PD223-141)
Inquiry Charts (DCJS-6)
Juvenile Charts (DCJS-4)
Ink and ink rollers
Ink Fingerprint Station.
RELATED PROCEDURES
Alternate Procedure For Arrest Number Generation As A Result Of Computer System
Failure (P.G. 208-10)
Arrest Processing-Livescan Fingerprinting (P.G. 208-11)
FORMS AND REPORTS
CRIMINAL FINGERPRINT CHART (PD223-141)
FBI Fingerprint Chart (FD249)

Inquiry Chart (DCJS-6)
Juvenile Chart (DCJS-4)
New York State Fingerprint Chart (DCJS-2)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)

P.G. 208-13 Arrest Report Supplement
Date Effective: 01-01-00
PURPOSE
To outline those instances that require a uniformed member of the service to complete
an ARREST REPORT SUPPLEMENT (PD244-157).
PROCEDURE
This form will be prepared by uniformed members of the service to:
1. Record additional information when there is insufficient space under "Details" on
an ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159).
2. Report additional details after an ON LINE BOOKING SYSTEM ARREST WORKSHEET has been
prepared such as:
a. Change in offense charged
b. Identity of previously unidentified prisoner
c. Re-arrest on a bench warrant
d. Prisoner forfeits bail
e. Prisoner re-arrested for same offense for which bail was forfeited
f. Prisoner released on reasonable belief he did not commit the crime
g. Attorney visits prisoner
h. Hospitalized prisoner visited by an authorized person, (See P.G. 210-02,
"Hospitalized Prisoner"). The SUPPLEMENT containing the list of all visits will be
distributed when the prisoner is released from the hospital.
i. Prisoner released from hospital. (If the prisoner is under eighteen (18) include
notifications to prisoner's parent or guardian and the arresting officer.)
j. Hospitalized prisoner issued a DESK APPEARANCE TICKET.
k. Prisoner is released to the custody of a member of the Accident Investigation
Section to permit examination of a vehicle if a person has been killed or is injured
and likely to die
l. Child released from a place of detention
m. Clothing removed from a homicide victim for examination at the Forensic
Investigation Division
n. Delineating the circumstances surrounding the additional charge of bribery, in
situations where the arresting officer is not the uniformed member offered the bribe
in arrest situations
o. Prisoner being charged with an additional arrest charge(s), after an arrest
number has been issued and prior to arraignment in court. These arrest charges,
meaning the original and additional, must have occurred within the same geographical
borough. The member of the service filing the additional arrest charge(s) will not
re-fingerprint the prisoner, but will be required to make an immediate notification to
the borough Court Section supervisor concerned. This procedure will also be followed

in post arraignment indictment warrant cases. The initial indictment warrant must be
issued a new arrest number and the prisoner fingerprinted. All subsequent indictment
warrants for the same prisoner will require the preparation of an ARREST REPORT
SUPPLEMENT.
ADDITIONAL DATA
Do not prepare an ARREST REPORT SUPPLEMENT in a case in which a prisoner's original
and additional arrest charge(s) occur in different geographical boroughs prior to
arraignment, OR, when the initial arrest charge is for a non-fingerprintable offense,
OR, when the prisoner has been arraigned and an additional arrest charge(s) is
forthcoming. In both of these cases, the member of the service filing the additional
arrest charge(s) must issue a new arrest number, re-print the prisoner via LIVESCAN,
and make an immediate notification to the borough Court Section supervisor concerned.
RELATED PROCEDURES
Hospitalized Prisoner (P.G. 210-02)
FORMS AND REPORTS
ARREST REPORT SUPPLEMENT WORKSHEET (PD244-1516)

P.G. 208-14 Arrest By Uniformed Member Outside City
Date Effective: 01-01-00
PURPOSE
To report an arrest effected by a uniformed member of the service outside New York
City but within New York State.
PROCEDURE
When a uniformed member of the service effects an arrest outside New York City when
not specifically assigned or ordered:
UNIFORMED MEMBER OF THE SERVICE
1. Comply with arrest procedures of police agency having jurisdiction.
2. Notify Operations Unit immediately of all facts including:
a. Time and date of occurrence
b. Place of occurrence
c. Location of uniformed member concerned at time of notification
d. Manner in which member became involved
e. Identity of all parties involved in incident, including local police authorities
f. Complete details
g. Injury to uniformed member concerned or any other person
h. Identity and statements of witnesses.
OPERATIONS UNIT MEMBER
3. Notify commanding officer of uniformed member concerned.
4. Direct duty captain assigned to Patrol Borough Queens North/South or Bronx, as
appropriate, to respond to place of occurrence, if within residence counties, conduct
investigation and have UNUSUAL OCCURRENCE REPORT (PD370-152) prepared.
DUTY CAPTAIN
5. Respond to location within residence counties and conduct investigation.
6. Prepare UNUSUAL OCCURRENCE REPORT, LINE OF DUTY INJURY REPORT (PD429-154) and
ACCIDENT REPORT - CITY INVOLVED (PD301-155) if required.
NOTE: The Operations Unit will, based upon circumstances, determine if a duty
captain will respond to an incident involving an arrest effected by a uniformed member
of the service outside the residence counties.
ARRESTING OFFICER'S C.O.
7. Direct desk officer to make entry in Telephone Record concerning notification of
incident from Operations Unit.
ARRESTING OFFICER

8. Prepare report with all pertinent information and submit to commanding officer as
soon as possible.
COMMANDING OFFICER CONCERNED
9. Prepare detailed report of incident for Chief of Department.
10. Notify Internal Affairs Bureau if investigation, other than in relation to
sickness or injury, is required.
11. Forward detailed report with copy of arresting officer's report attached to:
a. Chief of Department - direct (two copies)
b. Chief of Personnel - (one copy)
c. Each intermediate command - (one copy) and
d. File - (one copy).
FORMS AND REPORTS
ACCIDENT REPORT - CITY INVOLVED (PD301-155)
LINE OF DUTY INJURY REPORT (PD429-154)
UNUSUAL OCCURRENCE REPORT (PD370-152)
RELATED PROCEDURES
Line Of Duty Injury Or Death Outside City In Residence Counties (P.G. 205-06)
Accidents In Which The City Is Involved (P.G. 217-04)

P.G. 208-15 Arrest Report Preparation At Stationhouse
Date Effective: 01-01-00
PURPOSE
To process an arrest at a stationhouse.
PROCEDURE
When a uniformed member of the service is ready to process an arrest after completing
the initial appearance before the desk officer:
DESK OFFICER
1. Direct arresting officer to remove prisoner to arrest processing area, or location
in the stationhouse SPECIFICALLY DESIGNATED as suitable for interrogation of
juveniles, as appropriate.
2. Direct arrest processing officer, if available, to assist arresting officer.
NOTE: The arrest processing officer will fingerprint prisoner (LIVESCAN) and assist
the arresting officer by providing arrest related forms, taking photographs, and
conducting necessary warrant checks.
ARRESTING OFFICER
3. IMMEDIATELY prepare ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159).
a. Ensure that COMPLAINT REPORT (PD313-152), PROPERTY CLERK'S INVOICE (PD521-141),
etc., case numbers are indicated.
DESK OFFICER
4. Review for completeness and accuracy and sign ON LINE BOOKING SYSTEM ARREST
WORKSHEET and return to arresting officer.
ARRESTING OFFICER
5. Have arrest number generated utilizing On Line Booking System PF1/PF3 data entry.
NOTE: To correctly collate the different types of arrests that are processed, all
arrests generated in the On-Line Booking System will use the following Arrest
Processing Type codes when entering "PF1" data:
CODE
A
C
D
J
O
V

TYPE OF ARREST BEING PROCESSED
D.A.T. COMMUNITY COURT (MIDTOWN)
COMMUNITY COURT (MIDTOWN) ON LINE ARREST
DESK APPEARANCE TICKET
JUVENILE (NON FINGERPRINTABLE OFFENSES ONLY)
ON LINE ARREST
VOIDED ARREST

Personnel entering data into the On-Line Booking System must ascertain the correct
"Arrest Processing Type" code for the type of arrest being processed before completing
the "PF1" entry. (See "ADDITIONAL DATA for a glossary of these codes and the types of
arrests they represent).
a. FAX completed ON LINE BOOKING SYSTEM ARREST WORKSHEET (with arrest number
indicated,) to the borough Court Section/Assistant District Attorney, for on line

arrests ONLY (videoconferencing, BLAP), in accordance with current processing
procedures in each borough.
6. Have arrest processing officer fingerprint prisoner utilizing LIVESCAN.
7. With the assistance of the arrest processing officer:
a. Have photograph(s) of prisoner taken
b. Prepare other necessary forms, (e.g., COMPLAINT REPORT, PROPERTY CLERK'S
INVOICE), etc.
c. Have any necessary warrant checks conducted.
d. Have Prisoner Movement Slip prepared/generated.
8. Request the desk officer to have the prisoner removed to appropriate prisoner
intake area based on local guidelines.
a. Escorting officer must have Prisoner Movement Slip with photo and a copy of ON
LINE BOOKING SYSTEM ARREST WORKSHEET with arrest number and check digit indicated.
9. Complete any additional arrest paperwork, as necessary.
10. Have desk officer review documents for completeness and accuracy.
11. Prepare affidavit based on the county District Attorney's method of preparation.
ADDITIONAL DATA
CODE

TYPE OF ARREST BEING PROCESSED AND EXPLANATION

A

DESK APPEARANCE TICKET COMMUNITY COURT (MIDTOWN) used when a
D.A.T. is issued and returnable to Midtown Community Court.

C

COMMUNITY COURT (MIDTOWN) ON LINE ARREST used when a command
processes an on line arrest to be arraigned in the Midtown
Community Court.

D

DESK APPEARANCE TICKET used when a command processes a Desk
Appearance Ticket.

J

JUVENILE (NON FINGERPRINTABLE OFFENSES ONLY) used to process
juvenile delinquent arrests that are not fingerprintable
offenses.

O

ON LINE ARREST used to process on line arrests, as well as all
juvenile arrests that are fingerprintable (including juvenile
offenders, recogs, and juveniles not eligible for
recognizance).

V

VOIDED ARREST used when processing a voided arrest under P.G.
210-13, "Release of Prisoners-General Procedure."

Regardless of whether the arrest
must be delivered to the borough
than five (5) hours from time of
medical attention, etc., will be
Court Section, as follows:
Manhattan

package has been previously forwarded, the prisoner
Court Section facility expeditiously. Delays of more
arrest for lineups, prisoner debriefing, prisoner
reported by telephone to the appropriate borough

(212) 374-3838

Brooklyn
Bronx
Queens
Staten Island

(718)
(718)
(718)
(718)

875-6586
590-2849
520-9303
876-8493

RELATED PROCEDURES
Arrests - Removal To Department Facility For Processing (P.G. 208-02)
Arrest - General Processing (P.G. 208-03)
Arrest - General Search Guidelines (P.G. 208-05)
Arrests - Security Measures (P.G. 208-06)
Alternate Procedure For Arrest Number Generated As A Result Of Computer Failure (P.G.
208-10)
Alternate Procedure For Fingerprint Processing Due To Computer System Failure (P.G.
208-12)
Arrests - "FINEST" Checks And "NITRO" Debriefing (P.G. 208-21)
Release Of Prisoners-General Procedure (P.G. 210-13)
FORMS AND REPORTS
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
COMPLAINT REPORT (PD313-152)
PROPERTY CLERK'S INVOICE (PD521-141)

P.G. 208-16 Arrest Processing Indicators
Date Effective: 01-01-00
PURPOSE
To standardize the obtaining of arrest processing time-stamps throughout the
Department.
PROCEDURE
When a uniformed member of the service effects an arrest that will be processed "on
line," i.e., a court affidavit will be prepared and the prisoner is to be arraigned
expeditiously:
ARRESTING OFFICER
1. Prepare PRE-ARRAIGNMENT NOTIFICATION FORM (PD244-153).
DESK OFFICER/COURT SUPERVISOR
2. Obtain the following time-stamps, depending on how the court affidavit is prepared:
a. AT THE DISTRICT ATTORNEY'S COMPLAINT ROOM
(1) Using the PRE-ARRAIGNMENT NOTIFICATION FORM, time-stamp:
(a) Box 1, captioned "A/O sign in," when the arresting officer is present at the
Complaint Room
(b) Box 3, captioned "Complaint Sworn," when the court affidavit is signed by
the arresting officer.
b. USING VIDEO TELECONFERENCING OR USING LOCAL ARREST PROCESSING (LAP) TELEPHONE
INTERVIEW
(1) Using the PRE-ARRAIGNMENT NOTIFICATION FORM time-stamp:
(a) Box 1, captioned "A/O sign in," when the arresting officer is ready to be
interviewed by the Assistant District Attorney
NOTE: This will be done immediately before the ON LINE BOOKING SYSTEM ARREST
WORKSHEET (PD244-159) is faxed to the Complaint Room.
(b) Box 3, captioned "Complaint Sworn," when the court affidavit is signed by
the arresting officer.
c. QUEENS COURT AFFIDAVIT PREPARATION SYSTEM (CAPS)
(1) Using the PRE-ARRAIGNMENT NOTIFICATION FORM time-stamp:
(a) Box 1, captioned "A/O sign in," when the arresting officer is ready to
prepare the court affidavit at the CAPS room
(b) Box 3, captioned "Complaint Sworn," when the court affidavit is signed by
the arresting officer.
d. TRANSIT BUREAU FAX PROGRAM
(1) Using the PRE-ARRAIGNMENT NOTIFICATION SUPERVISOR FORM, time-stamp:

(a) Box 1, captioned "A/O sign in," when the arresting officer has completed the
supporting deposition and other related paperwork
(b) Box 3, captioned "Complaint Sworn," will be time-stamped by the Transit
Liaison Officer, when the court affidavit is signed by the arresting officer at the
Complaint Room.
e. USING A SUPPORTING DEPOSITION (VENDOR, PROSTITUTION, ETC.)
(1) Using the PRE-ARRAIGNMENT NOTIFICATION FORM, time-stamp:
(a) Box 1, captioned "A/O sign in," when the arresting officer has completed the
supporting deposition
(b) Box 3, captioned "Complaint Sworn," will be time-stamped by Court Section
personnel, when either the supporting deposition, which acts as an affidavit is
received, or an affidavit, which is typed from a supporting deposition, is signed by
the Court Section supervisor.
3. In ALL arrest cases (EXCEPT Video Conferencing or Local Arrest Processing (LAP)
Telephone Interview cases), have the PRE-ARRAIGNMENT NOTIFICATION FORM delivered to
the borough Court Section with the arrest package for time-stamp entry into the On
Line Prisoner Arraignment (OLPA) system by Court Section personnel.
a. In Video Conferencing or Local Arrest Processing (LAP) Telephone Interview cases,
the PRE-ARRAIGNMENT NOTIFICATION FORM must be faxed, along with the signed affidavit,
to the Complaint Room at completion of arrest processing.
NOTE: In the case where an arresting officer is rescheduled to the 2nd Platoon to
complete the court affidavit, i.e., the District Attorney's Complaint Room is closed,
the desk officer/command supervisor concerned must write "RESCHEDULED" on the PREARRAIGNMENT NOTIFICATION FORM in the caption marked "ADDITIONAL COMMENTS."
FORMS AND REPORTS
ON-LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
PRE-ARRAIGNMENT NOTIFICATION FORM (PD244-153)

P.G. 208-17 Change In Arrest Charges
Date Effective: 01-01-00
PURPOSE
To update Department records when the original charge is subsequently changed.
PROCEDURE
When a change of charge on a prisoner previously arrested is indicated:
ARRESTING OFFICER
1. Notify desk/booking officer.
DESK/BOOKING OFFICER
2. Correct original copy of the ON-LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159) if
not yet forwarded.
3. Prepare ARREST REPORT - SUPPLEMENT (PD244-157) if ON-LINE BOOKING SYSTEM ARREST
WORKSHEET was forwarded.
4. Show the change in degree of the crime and the reason for the change.
5. Forward the original ARREST REPORT - SUPPLEMENT to Data Integrity Unit.
6. File the yellow copy with precinct copy of ON-LINE BOOKING SYSTEM ARREST WORKSHEET.
7. Deliver pink copy to arresting officer.
8. Report the facts concerning the change in the degree of the crime on COMPLAINT
FOLLOW-UP (PD313-081).
9. Instruct the arresting officer, if assigned to a precinct other than the precinct
of arrest, to notify his immediate supervisor of the change.
FORMS AND REPORTS
ARREST REPORT SUPPLEMENT (PD244-157)
COMPLAINT FOLLOW-UP (PD313-081)
ON-LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)

P.G. 208-18 Processing Arrests Effected By Housing Bureau Personnel At Precinct
Stationhouses
Date Effective: 01-01-00
PURPOSE
To provide guidelines for processing arrests effected by Housing Bureau personnel at
precinct stationhouses.
PROCEDURE
When an arrest is effected by a uniformed member of the service assigned to the
Housing Bureau:
ARRESTING OFFICER
1. Remove prisoner to the appropriate precinct stationhouse of arrest, when police
service area command is not authorized for the processing of prisoners.
NOTE: Housing Bureau uniformed members of the service will continue to have arrests
verified at the scene. If that is not possible, the Housing Bureau supervisor will
contact the desk officer/arresting officer to ascertain the details of the arrest,
ensure the arrest is verified and that all necessary follow-up activities are
completed in an expeditious manner.
2. Comply with the appropriate arrest procedures and/or the instructions from the
precinct desk officer.
DESK OFFICER
3. Ensure that Housing Bureau uniformed members of the service are entered in the
Command Log and Interrupted Patrol Log upon entering the stationhouse.
IF A DESK APPEARANCE TICKET (PD260-121) IS TO BE ISSUED:
4. Ensure that precinct personnel are available to access FINEST machine to process
necessary warrant checks.
ARRESTING OFFICER
5. Comply with P.G. 208-27, "Desk Appearance Ticket - General Procedure".
ALL OTHER ARRESTS (FELONY, MISDEMEANOR AND PRISONER DOES NOT QUALIFY FOR A DESK
APPEARANCE TICKET, ETC.)
ARRESTING OFFICER
6. Process according to existing Department arrest procedures, except:
a. In the borough of Manhattan, when an arrest has been effected for a Housingrelated misdemeanor offense which utilizes a Supporting Deposition, the "Expedited
Affidavit Program (EAP)" guidelines will be adhered to.
NOTE: All of the above described arrests must be verified by a Housing Bureau
supervisor either at the scene or by contacting the desk officer/arresting officer at
the stationhouse.
7. Prepare and sign a COMPLAINT REPORT prior to leaving for the borough Court Section
facility.

NOTE: Transportation to the borough Court Section facility will be provided by
Housing Bureau personnel, if available. However, if precinct personnel are responding
to the borough Court Section facility and the Housing Bureau uniformed member of the
service and the prisoner can be transported, the Housing Bureau uniformed member of
the service may proceed to the borough Court Section with precinct personnel. In all
other cases, the arresting officer will report to the Complaint Room for affidavit
preparation. The Housing Bureau unformed member of the service will deliver to the
PSA a copy of the ON LINE BOOKING SYSTEM ARREST REPORT (PD244-159) including arrest
number, after completion of affidavit preparation.
DESK OFFICER
8. Ensure that COMPLAINT REPORTS and ON LINE BOOKING SYSTEM ARREST WORKSHEETS prepared
for incidents occurring on Housing Authority jurisdictions include jurisdiction code
"02."
ADDITIONAL DATA
All Housing Bureau commands which currently utilize "DAT Express" processing
procedures will continue to do so.
For any arrest effected by other than Housing Bureau personnel for an offense
committed on Housing Authority property, a copy of the COMPLAINT REPORT will be FAXED
to the Housing Bureau PSA having jurisdiction. The Housing Bureau locations and FAX
numbers are:
HOUSING BUREAU POLICE SERVICE AREA LOCATIONS
PSA

LOCATION

FAX NUMBER

1

2860 West 23rd Street
Brooklyn, New York 11224

(718) 265-7316

2

560 Sutter Avenue
Brooklyn, New York 11207

(718) 922-6805

3

25 Central Avenue
Brooklyn, New York 11201

(718) 386-4488

(WHITMAN
SATELLITE)
(76, 78, 84, 88
Precincts)

4 Auburn Place
Brooklyn, New York 11205

(718) 858-7161
(718) 265-7300

4

18-22 Jackson Avenue
New York, New York 10002

(212) 375-9388

5

1385 Fifth Avenue
New York, New York 10029

(212) 860-4224

6

2690 Eighth Avenue
New York, New York 10030

(212) 694-7706

7

737 Melrose Avenue
Bronx, New York 10451

(718) 292-0327

8E

2794 Randall Avenue
Bronx, New York 10465

(718) 792-8293

8N
(47, 49, 50, 52

1165 East 229th Street
Bronx, New York 10466

(718) 515-0892

Precincts)
9 (POMONOK)

155-09 Jewel Avenue
Flushing, New York 11365

(718) 591-7695

9 (RAVENSWOOD)
(108 and 114
Precincts)

34-41 21st Avenue
Long Island City,
New York 11106

(718) 786-0725

RELATED PROCEDURES
Desk Appearance Ticket - General Procedure (P.G. 208-27)
FORMS AND REPORTS
COMPLAINT REPORT (PD313-152)
ON LINE BOOKING SYSTEM ARREST REPORT (PD244-159)

P.G. 208-19 Processing Arrests Effected By Transit Bureau Personnel At Precinct
Stationhouses
Date Effective: 01-01-00
PURPOSE
To provide guidelines for processing arrests by Transit Bureau uniformed members of
the service at precinct stationhouses.
PROCEDURE
When an arrest is effected by a uniformed member of the service assigned to the
Transit Bureau:
ARRESTING OFFICER
1. Remove prisoner to the appropriate precinct stationhouse of arrest when transit
district command is not authorized for the processing of prisoners. (See O.G. 101-04,
"Chief of Department," for a complete listing of Transit Bureau posts/train stations
and corresponding precinct of record for arrest and report processing).
NOTE: Transit Bureau uniformed members of the service will have arrests verified by
a Transit Bureau supervisor at the scene. If that is not possible, the Transit Bureau
supervisor will contact the desk officer/arresting officer at the precinct
stationhouse to ascertain the details of the arrest, ensure the arrest is verified and
that all necessary follow-up activities are completed in an expeditious manner.
2. Comply with the appropriate arrest procedures and/or instructions from the precinct
desk officer.
PRECINCT DESK OFFICER
3. Ensure that the Transit Bureau uniformed members of the service are entered in the
COMMAND LOG and INTERRUPTED PATROL LOG upon entering the precinct stationhouse.
IF A DESK APPEARANCE TICKET (PD260-121) IS TO BE ISSUED:
4. Ensure that appropriate precinct personnel are available to access FINEST terminal
applications and conduct necessary warrant, recidivist, parole/probation checks, etc.
ARRESTING OFFICER
5. Comply with P.G. 208-27, "Desk Appearance Ticket - General Procedure" and P.G. 20828, "Identification Standards For Desk Appearance Tickets."
a. Utilize pre-packaged arrest package available in each precinct.
NOTE: Any additional Transit Bureau specific forms, (e.g., Field Investigation
Worksheet [TP-67]) will be provided for and prepared by, the arresting officer or the
responding Transit Bureau supervisor.
6. Hand deliver the completed DESK APPEARANCE PACKAGE OR the arresting officer's copy
of the OLBS WORKSHEET, COMPLAINT REPORT AND DESK APPEARANCE TICKET, as appropriate, to
the transit district desk officer for entry into their On Line Transit Police System
(OLTPS).
ALL OTHER ARRESTS (FELONY, MISDEMEANOR OR PRISONER DOES NOT QUALIFY FOR A DESK
APPEARANCE TICKET, ETC.)
7. Process according to existing Department arrest procedures, except:

a. The arrest effected is for a transit related misdemeanor that utilizes a
Supporting Deposition. Transit related misdemeanor arrest cases will be processed
according to that borough's "Transit On Line Arrest FAX Program" guidelines.
8. Prepare and sign a COMPLAINT REPORT (PD313-152) prior to leaving for the borough
Court Section facility.
NOTE: The Transit Bureau uniformed member of the service will deliver to the Transit
District a FIELD INVESTIGATION WORKSHEET (TP-67) and a copy of the ON LINE BOOKING
SYSTEM ARREST WORKSHEET (PD244-159) including arrest number, after completion of
drawing of complaint at the Complaint Room.
PRECINCT DESK OFFICER
9. Ensure that COMPLAINT REPORTS and ON LINE BOOKING SYSTEM ARREST WORKSHEETS prepared
for incidents occurring on New York City Transit systems (on-system) include
Jurisdiction Code "01" (NYPD Transit Bureau) in appropriate captions.
NOTE: Members assigned to the Transit Bureau will continue to enter Reporting Agency
Code "01" in appropriate captions of COMPLAINT REPORTS and OLBS WORKSHEETS.
10. Provide for transportation of the Transit Bureau uniformed member of the service
and prisoner to the appropriate borough court section facility in cases where Transit
Bureau radio mobile patrols are not available.
ADDITIONAL DATA
In all arrests effected by other than Transit Bureau personnel for an offense
committed on New York City Transit facilities, the precinct desk officer must ensure
that a copy of the ON LINE BOOKING SYSTEM ARREST REPORT (with the arrest number
entered) is FAXED by the arresting officer to the desk officer of the transit district
concerned.
In addition to arrest processing, the listing of Transit Bureau posts/train stations
identifies the corresponding precinct of record for the preparation of COMPLAINT
REPORTS and/or FIELD INVESTIGATION REPORTS, as well as other police reports (e.g.,
AIDED REPORT WORKSHEETS [PD304-152b], JUVENILE REPORTS [PD377-151], PARKING
VIOLATION/MOVING/CRIMINAL COURT SUMMONSES, etc.)
Precinct commanding officers shall regularly confer with their Transit Bureau
commanding officer counterpart(s) in order to keep fully apprised of crime conditions
and patterns associated with Transit Bureau posts. They will jointly develop
strategies to suppress crime along precinct boundaries and surrounding areas,
regardless of the jurisdiction of such posts.
RELATED PROCEDURES
Desk Appearance Tickets - General Procedure (P.G. 208-27)
Identification Standards For Desk Appearance Tickets (P.G. 208-28)

P.G. 208-20 Turnover" Arrests
Date Effective: 01-01-00
PURPOSE
To assign a uniformed member of the service to prepare arrest paperwork, criminal
court complaints and process an arrest through the court system for an arrest made by
another uniformed member of the service.
SCOPE
An assigned officer may be designated in the following circumstances:
a. Injury to arresting officer
b. Arrest by an off-duty member
c. DESK APPEARANCE TICKET (PD260-121)
d. Arrest for other authorities
e. Delegated arrest on a warrant
f. Mass arrests at demonstrations, details or disorders
g. Arrest by a civilian, except as provided by P.G. 208-04, "Arrest By A Civilian"
h. Family Court Arrests
i. Order of Protection
j. Other circumstances, when directed by a uniformed supervisor.
PROCEDURE
When an arrest is to be processed as a "turnover" arrest:
ARRESTING OFFICER
1. Follow appropriate arrest processing guidelines.
DESK OFFICER/PATROL/DETAIL SUPERVISOR
2. Determine if arrest is to assigned to another uniformed member of the service.
NOTE: Supervisors should identify the arresting officer at the earliest opportunity
and make an entry in their ACTIVITY LOG (PD112-145) after approving the arrest.
3. Designate an assigned officer.
NOTE: An assigned officer may be designated by a patrol supervisor, desk officer or
other ranking officer in charge of a detail. Under no circumstances may an arresting
officer turn over an arrest to another officer without the knowledge and approval of a
supervisor.
DESK OFFICER
4. Make Command Log entry indicating:
a. Identification of arresting officer

b. Identification of assigned officer
c. Details of arrest concerned
d. Whether or not the assigned officer has re-interviewed the civilian complainant,
and any necessary civilian witnesses.
NOTE: When an arresting officer is authorized by a supervisor to turn over an
arrest, the assigned officer must personally re-interview a civilian complainant and
any necessary civilian witnesses, in order to prevent double "hearsay" and to prepare
a criminal complaint.
DESK OFFICER
5. Assign a uniformed member of the service to provide transportation to civilian(s)
for re-interview, if possible.
ASSIGNED OFFICER
6. Re-interview civilian complainant and any necessary civilian witnesses.
7. Immediately notify a supervisor and comply with P.G. 207-09, "Follow-Up
Investigation Of Complaints Already Recorded," if new information or a discrepancy
arises concerning the offense(s) charged.
DESK OFFICER/PATROL/COURT SECTION SUPERVISOR
8. Ensure that re-interview has been conducted prior to arresting officer being
assigned to other duties.
NOTE: When completing the ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
assigned officers should be directed to check "YES" on line 5 (Officer Assigned)
caption, and print the arresting officer's information on lines 1, 2, and 31.
ADDITIONAL DATA
Testimony in court must offer only the facts accurately presented under oath. The
outcome of a criminal case may be determined by the thoroughness of the police
investigation, the constitutionality of the arrest, and the accurate presentation of
oral testimony and physical evidence by the arresting officer or assigned officer.
All questions should be answered to the best of a member's recollection, without
embellishment or volunteering personal opinions or conclusions. The Department's
reputation for veracity is based upon each member's total adherence to the highest
standards of truthfulness. Violations of this policy will be the subject of criminal
prosecution and internal disciplinary procedures.
RELATED PROCEDURES
Follow-Up Investigation Of Complaints Already Recorded (P.G. 207-09)
Arrest By A Civilian (P.G. 208-04)
Arraignment (P.G. 211-02)
Duties And Conduct In Court (P.G. 211-11)
FORMS AND REPORTS
ACTIVITY LOG (PD 112-145)
DESK APPEARANCE TICKET (PD 260-121)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD 244-159)

P.G. 208-21 Arrests-"Finest" Checks And "Nitro" Debriefing
Date Effective: 01-01-00
ARRESTING OFFICER/ARREST PROCESSING OFFICER
1. Comply with the provisions of P.G 208-02, "Arrests - Removal To Department Facility
For Processing, P.G. 208-03, "Arrests - General Processing, P.G. 208-15, "Arrest
Report Preparation At Stationhouse" and the following:
LICENSE CHECKS THROUGH FINEST USING "D.A.L.L." FORMAT
To strengthen the prosecution of auto larceny cases, all uniformed members of the
service perform a license check through FINEST, using the "D.A.L.L." format, on all
defendants arrested for the following:
a. Driving a stolen vehicle, OR
b. Driving an auto with an altered vehicle identification number (V.I.N.), OR
c. Possession of stolen license plates.
WARRANT NAME CHECKS VIA FINEST
Prior to releasing a prisoner who is being issued a DESK APPEARANCE TICKET (PD260-121)
at the precinct of arrest, a warrant name check of local/state/federal files will be
conducted via FINEST. If a "HIT" is revealed, such "HIT" will be circled on the FINEST
printout. The caption "Search Completed" will also be circled and signed by the FINEST
operator. If there is "NO HIT," the words "NO HIT" will be entered adjoining the same
caption. If prisoner is released at precinct of arrest, attach FINEST print-out to
file copies of arrest papers. If prisoner is removed to borough Court Section
facility, attach FINEST print-out to prisoner's papers. If FINEST terminal is
inoperative, request the patrol borough Finest operator to conduct the name check.
Should the borough terminal also be inoperative, an adjoining precinct will be
requested to conduct the name check. If the entire Finest system is out of service for
more than twenty (20) minutes, the Central Warrant Unit will be requested by telephone
to process the name check.
DEBRIEFING OF NARCOTICS ARRESTEES
Narcotics Investigative Tracking of Recidivist Offenders (NITRO) Unit personnel will
debrief selected felony arrestees as follows:
a. Whenever any arrest is made for a New York State felony narcotics offense within
the city between 0800 hours and 2400 hours, the arresting officer must call the
Narcotics Borough NITRO Unit concerned to provide pertinent arrest incident data, and
receive a NITRO log number before booking the prisoner. Between 2400 hours and 0800
hours, the arresting officer will call the Organized Crime Control Bureau, Field
Operations Desk at (212) 374-6620. The arresting officer will record the NITRO log
number on the top center of the ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159).
Telephone numbers of borough NITRO Units are as follows:
Bronx
Brooklyn North
Brooklyn South
Manhattan North
Manhattan South
Queens
Staten Island

(718)
(718)
(718)
(212)
(212)
(718)
(718)

378-8784
573-5066
921-4051
426-2733
760-8349
468-3228
876-6858

or (718) 378-8785
or (718) 573-5035
or (718) 921-4052
or (212) 760-8350
or (718) 468-3374

b. The NITRO Unit member receiving the telephone notification will determine the
usefulness of officially debriefing the arrestee based upon:
(1) Name check inquiry, re: arrestee's criminal status, i.e., Career Felony-Drug
Offender, etc.
(2) Drug weight possessed by arrestee.
(3) Cash possessed by arrestee.
c. If the debriefing of the arrestee is deemed worthwhile, the NITRO Unit member
will advise the arresting officer to make the arrestee available at a designated
location, will respond to that location, and debrief the prisoner using the Narcotics
Information Survey Sheet.
FORMS AND REPORTS
DESK APPEARANCE TICKET (PD260-121)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
RELATED PROCEDURES
Arrests - Removal To Department Facility For Processing (P.G. 208-02)
Arrest - General Processing (P.G. 208-03)
Arrest - General Search Guidelines (P.G. 208-05)
Arrests - Security Measures (P.G. 208-06)
Preparation Of Arrest Related Documents At The Stationhouse (P.G. 208-15)

P.G. 208-22 Access Procedures For The Master Warrant File
Date Effective: 01-01-00
PURPOSE
To access information from the warrant master file computer system.
PROCEDURE
Whenever it is necessary to conduct a warrant name check via FINEST Terminal/Local
Area Network System computer.
MEMBER CONCERNED
1. Conduct a Warrant Name Check/Basic Name Search by entering the following data into
FINEST SYSTEM/MIS:
a. Type: WNAM/prisoner's LAST name/FIRST name/SEX (M or F)/DATE OF BIRTH (if not
known, type in 000000) or range of age
b. Depress ENTER key.
NOTE: If the FINEST System response displays the name of the subject or prisoner's
name as entered, and if followed by pedigree information on the name, which includes
"matching date of birth," NYSID # and/or, docket number, if any, and an OCA # appears,
this is an indication of a "POSSIBLE WARRANT" OR "HIT". This information is related
to an open investigation or criminal history on a subject identified as a recidivist
or target narcotic violator.
2. Conduct a search of the state and federal warrant files, if necessary, as follows:
a. Access the FINEST MESSAGE SWITCHING SYSTEM (MSWS) mode via MIS. (Password code
required).
NOTE: This function is performed by typing MIS and then pressing the ENTER key. The
MIS log will then be displayed on the screen. Press CLEAR key. Type MSWS and press
ENTER key. FINEST logo will then be displayed. Fill in TAX # and "authorized"
PASSWORD code. Press ENTER key. Main menu will then be displayed. Select the
caption NYSPIN INFORMATION FUNCTIONS by typing "X" in the left margin on line with
function of choice, then Press ENTER key. Sub-menu appears. Select WINQ (state and
federal warrant inquiry) by typing I in left margin on line with function of choice,
then Press ENTER key.
b. Enter the data required on the line titled "WINQ" formatted as follows:
(1) Name Field - Last name, First name (space) Middle initial
(2) DOB - date of birth must be six (6) digits
Example:

01
01
Mo.
Day
(3) Sex - Male = M; Female = F

51
Yr.

(4) Race - W = White; B = Black, etc.
c. Obtain response to the WINQ request by pressing the PF24 key to display message
on the screen

NOTE: In the upper left portion of the screen, Messages: # Total: # will be
displayed. The number in the message box represents the number of messages that can
be accessed from WINQ. The Total: # includes messages from other sub-menu functions.
d. Utilize PF 14 key to go to the next page of the message, if response is multipage (i.e., page 1 of 10).
(1) All the pages of the message must be viewed.
e. Print messages by pressing the INDENT key to printout contents on the screen.
NOTE: PF keys may be different on LAN terminals.
IF OCA # DESIGNATIONS BEGINS WITH THE LETTER "Q:"
NOTE: OCA # designation that begins with the letter "Q" are not warrants and this
designation does not permit a hold on the subject unless other charges are made.
These "Q" designations require a notification to the originator as displayed on the
screen.
3. Notify originator concerned, as follows:
a. Q652000 series is a MISDEMEANOR RECIDIVIST.
Room/ADA).

ORIGINATOR: Boro/ECAB (Complaint

NOTE: This notification is intended to identify career misdemeanants and secure
their immediate arraignment. It is designed to vigorously prosecute misdemeanor
defendants with a substantial record of previous arrests and convictions, coupled with
a history of failure to appear in court. NO DESK APPEARANCE TICKET WILL BE ISSUED TO
DEFENDANTS IDENTIFIED AS MISDEMEANOR RECIDIVISTS.
b. Q653000 series is a NYC FIREARM VIOLATOR.

ORIGINATOR: NITRO UNIT concerned.

(1) Notify Narcotics Division, Borough NITRO Unit concerned if firearms arrest has
an additional felony narcotic arrest.
NOTE: These notifications are necessary when any person is arrested and a firearm is
involved (used or possessed).
c. Q654000 series is an ARMED CAREER CRIMINAL.
TASK FORCE.

ORIGINATOR: OCCB/ATF JOINT FIREARMS

(1) An automatic notification, via FINEST System, to the Organized Crime Control
Bureau/Bureau of Alcohol, Tobacco and Firearms Joint Firearms Task Force is initiated
in these cases.
NOTE: Persons in custody, who are categorized with a "Q" letter designation, will
not be eligible to receive a Desk Appearance Ticket. (See P.G. 208-27, "Desk
Appearance Ticket - General Procedure")
IF OCA # DESIGNATIONS BEGIN WITH THE LETTER "X:"
NOTE: OCA # designations that begin with the letter "X" are not warrants and this
designation does not permit a hold on the subject unless other charges are made.
These "X" designations require a notification to the Borough NITRO Unit concerned.
This notification is intended to coordinate, develop, maintain and disseminate
narcotics intelligence information. The NITRO Unit concerned will issue appropriate
instructions.
4. Notify Borough NITRO Unit concerned, if OCA # designations are preceded by the
letter "X", as follows:

NITRO UNITS
Central
Bronx
SATCOM/Brooklyn North
Brooklyn South
Manhattan North
Manhattan South
Queens

TELEPHONE NUMBER
(212) 374-2312
(718) 378-8784, 85, 86
(718) 573-5066, 67
(718) 921-4051, 52
(212) 426-2733
(212) 760-8350
(718) 468-3228, 3374
(718) 468-4340, 4750
(718) 420-3572
(718) 876-6858

Staten Island
Organized Crime Control Bureau
Field Operations (2400 - 0800 hours)

(718) 374-6620

NOTE: Persons in custody who are categorized with an "X" letter designation will not
be eligible to receive a Desk Appearance Ticket.
IF OCA # DESIGNATIONS BEGIN WITH THE LETTER "I:"
NOTE: OCA # designations that begin with the letter "I" are not warrants and this
designation does not permit a hold on the subject unless other charges are made.
These "I" designations require a notification to the Investigation Desk which is made
to insure that the detective/investigator originating the "I" investigation is
notified when the subject under investigation is arrested. Arresting officer should
make every effort to notify Detective Squad concerned immediately.
5. Notify Investigation Desk at (212) 374-5163, if OCA # designations are preceded by
the letter "I."
MEMBER CONCERNED INVESTIGATION DESK
6. Confirm "HIT."
7. Issue appropriate instructions as per P.G. 208-23, "Computerized Investigation Card
System."
NOTE: WARRANTS
Warrants are issued ORIGINATING CASE AGENCY (OCA) SERIAL NUMBERS by the Warrant
Section to identify the warrant as follows:
LETTER
Designates the TYPE OF WARRANT and COURT OF ISSUANCE,

Followed by YEAR.

YEAR
Designates the year issued.

Followed by NUMBER.

NUMBER
Indicates the BOROUGH DESIGNATION of the court and is followed by an
additional/sequential number.
Borough Designation #
Manhattan - 1, Brooklyn - 2, Bronx - 3, Queens - 4, Richmond - 5
An example of an OCA # follows:

OCA # R9710001
R

==> Supreme Court/Bench Warrant

97

==> Year of Issuance

1

==> Manhattan

00001
==> The first Supreme Court/Bench Warrant issued in Manhattan during the
year 1997.
The following is a list of the OCA # letter designations indicating WARRANT TYPE and
COURT OF ISSUANCE:
LETTER
A
C
D
E
F
H
J
N
P
R
S
T
V
W
Y
Z
Q

TYPE OF WARRANT
Summons
Bench Warrant/MISD.
Bench Warrant/FELONY
Arrest Warrant
Arrest Warrant
P.I.N.S.
Juvenile Delinquent
Abuse/Neglect
Violation Probation
Bench Warrant
Parole Violator
Training School
Bench/FEL vs Person
Support
Material Witness
Fugitive Warrant
Recidivist

COURT
Criminal Court
Criminal Court
Criminal Court
Criminal Court
Supreme Court
Family Court
Family Court
Family Court
Supreme Court
Supreme Court
Dept. of Parole
Div. for Youth Fac.
Criminal Court
Family Court
D.A. Office
F.O.A.
Not a warrant

X
I

Narcotic Violator
Investigation

Not a warrant
Not a warrant

VERIFICATION
C.R.I.M.S.
C.R.I.M.S.
C.R.I.M.S.
C.R.I.M.S.
C.R.I.M.S.
Family Court
Family Court
Family Court
C.R.I.M.S.
C.R.I.M.S.
WD/T.I.U.
WD/T.I.U.
C.R.I.M.S.
Family Court
WD/T.I.U.
WD/T.I.U.
Notify Unit
Concerned
NITRO
Inv. Desk/Det.
Squad Concerned

After conducting a WNAM search and the inquiry reveals a OCA # designation preceded
by the letter A, C, D, F, H, J, N, P, R, S, T, V, W, Y, or Z, this is an indication of
POSSIBLE WARRANT and is not sufficient authority for arrest.
MEMBER CONCERNED
8. Conduct a WOCA # inquiry.
NOTE: This search will provide the entire warrant data on the specific warrant OCA #
as required. In addition, as part of the enhancement of the warrant master file, the
WOCA function no longer requires CICS/CSSN sign-on (retrieved via MIS).
9. Clear screen.
10. Type in:
Check).

Code letters WOCA/followed by OCA # (retrieved from Basic WNAM/Name

NOTE: The OCA # has nine (9) character positions, e.g., WOCA/R97100001.
11. Press ENTER key.
12. Retrieve PRINTOUT RESPONSE.
13. Type in:

LOGOFF (to clear screen).

14. Press ENTER key.
IF OCA # DESIGNATION BEGINS WITH THE LETTER A, C, D, E, F, P, R, V, Y OR Z: (CRIMINAL
COURT OR SUPREME COURT WARRANTS)
15. MUST conduct a further inquiry via Criminal Record Information and Management
System (C.R.I.M.S.) court computer application, which will provide "the last status of
the warrant."
NOTE: Family Court and Parole Warrant status cannot be verified utilizing the
Criminal Record Information and Management System (C.R.I.M.S.) court computer
application. If WNAM/BASIC Search indicates letter designations H, J, N, T, or W,
these are Family Court warrants and require verification from the Family Court
concerned (see below listed telephone numbers). A docket number is needed.
FAMILY COURT
Manhattan
Brooklyn
Bronx
Queens
Staten Island

WARRANT SECTION LIAISON #
(212) 374-8630
(718) 643-8860
(718) 590-3398
(718) 523-9754/57
(718) 876-8592

RECORD ROOM #
(212) 374-8779
(718) 643-5811
(718) 590-3425
(718) 520-3881/84
(718) 390-5460/61

The above telephone verifications are to be done during Family Court business hours,
0900 to 1700 hours, Monday through Friday.
"J" (Juvenile Warrants) can be verified by contacting Youth Records (Identification
Section) at (212) 374-5570.
If WNAM/Basic Search indicates letter designation "S," this is a Parole Warrant and
must be verified by the Warrant Section, Telephone Inquiry Unit (718) 217-8484.
TO GAIN ACCESS TO C.R.I.M.S. FOR WARRANT VERIFICATIONS:
16. Clear screen and type LOGOFF or CSSF LOGOFF.
17. Press ENTER (shield will appear).
18. Clear screen and type OCA.
19. Press ENTER (CICS-VS [Unified Court System] screen will appear).
20. Type in MODU and press ENTER.

(Not necessary in LANS computers).

21. Clear screen and type CSSN.
22. Press ENTER (CICS screen appears with entry for PERSONAL DETAILS).
23. Type in:
a. PUBLIC - for name
b. PUBLIC - for password.
NOTE: As you type in PASSWORD, it will not appear on screen.
24. Press ENTER (screen will now display SIGN-ON IS COMPLETE).
25. Type SIGN.
26. Press ENTER (OCA/CICS Application screen appears).

27. Type in:
a. CRMS - for APPLICATION ID, and
b. PUBLIC - for OPERATOR ID.
28. Position cursor to PASSWORD and utilize one (1) of the appropriate COUNTY PASSWORD
CODES, as follows:
COUNTY
New York
Bronx
Kings
Queens
Staten Island

PASSWORD CODE
NY
BX
KN
QU
SI

NOTE: The C.R.I.M.S. system can only be searched by county/borough. This program
does not search citywide. The OCA/CICS Application Screen is the "hub" to the
C.R.I.M.S. program.
29. Type in appropriate COUNTY CODE.
30. Press ENTER (IDENTIFIER SCREEN will appear automatically in county designated).
31. Type in Docket #, or Arrest #, or NYSID #.
32. Press ENTER.
NOTE: IMPORTANT HELPFUL KEYS - ENTER key (advances page); PF 5 key (scrolls back);
PF 4 key (retrieves APPLICATION ID screen used to access other boroughs); PF 3 key
(retrieves IDENTIFIER screen).
The primary purpose of conducting this inquiry is to verify the status of warrants.
In an effort to ensure that the information in C.R.I.M.S. is interpreted properly, a
list of court dispositions that indicate a warrant has been ordered on the defendant's
last court appearance has been compiled as follows:
CRIMINAL COURT
Abbreviation

Literal Meaning

W.O.
B.F.W.O.
C.W.O.
P.R.W.O.

Warrant Ordered
Bail Forfeited, Warrant Ordered
Complaint and Arrest Warrant Ordered
Parole Revoked, Warrant Ordered

SUPREME COURT
S.I.A.W.O.
T.C.A.W.O.
T.F.G.I.A.W.O.

Sentence Imposed in Absentia, Warrant Ordered
Trial Conducted in Absentia, Warrant Ordered
Tried and Found Guilty in Absentia, Warrant
Ordered

ADDITIONAL DATA
If C.R.I.M.S. response to inquiry indicates "NO PUBLIC RECORD" or "PURGED CASE" on an
"A" warrant (summons) or "C" warrant (misdemeanor), the warrant has been VACATED.
If same response on any other warrant, verify with the court of issuance. If a
response indicates "NO RECORD FOUND," make inquiry with NYSID #, if available.

Additional C.R.I.M.S. instructions are provided in C.R.I.M.S. Manual BM 633 (10-92)
Court Computer Program for Warrant Verification.
Where any doubt exists, a verification should be made directly from the court records
or if unable to determine warrant status via C.R.I.M.S. at the precinct level or if
there are any operational questions, contact the Warrant Section, Telephone Inquiry
Unit at (718) 217-8484. Provide Telephone Inquiry Unit member concerned with:
arresting officer's name, shield #, tax registry #, call back telephone number, name
of subject, subject's date of birth, warrant OCA #, docket # (if available) and NYSID
# (if any). THIS INQUIRY IS TO BE MADE ONLY AFTER A NAME CHECK VIA FINEST (WNAM) IS
PERFORMED AT A PRECINCT/UNIT COMMAND.
If FINEST terminal is inoperative, request patrol borough FINEST operator to conduct
the name check. If the borough terminal is also inoperative, an adjoining precinct
will be requested to conduct name check. If FINEST is inoperative for more than
twenty (20) minutes, the Warrant Section, Telephone Inquiry Unit will be requested by
telephone to process name check.
If system functional problems are encountered, contact the Management Information
Systems Division, Help Desk at (212) 374-3800.
RELATED PROCEDURES
Computerized Investigation Card System (P.G. 208-23)
Desk Appearance Ticket - General Procedure (P.G. 208-27)

P.G. 208-23 Computerized Investigation Card System
Date Effective: 01-01-00
PURPOSE
To ensure that an investigator originating an [I.O. 38 s 02] INVESTIGATION REPORT
WORKSHEET (PD373-62), is notified when the wanted person is arrested or detained.
PROCEDURE
When processing an arrest or conducting an investigation in non-arrest situations:
ARREST SITUATIONS
ARRESTING OFFICER
1. Follow appropriate arrest processing guidelines.
2. Determine if the prisoner is wanted as a result of [I.O. 38 s 02] INVESTIGATION
REPORT WORKSHEET having been filed by the following data entered into the FINEST
System at the precinct of arrest:
a. Code letters WNAM to initiate the inquiry
b. Prisoner's last name, first name, sex (M or F) and, if known, date of birth.
NOTE: If a "hit" is revealed, such "hit" will be circled on the FINEST printout. The
caption "Search Completed" will also be circled and signed by the FINEST operator. If
there is "no hit," the words "no hit" will be entered adjoining the same caption. If
the FINEST system exhibits the prisoner's name followed by an OCA number that begins
with the letter "I", the member conducting the inquiry will record the number, clear
the screen, enter "INIQ/I" and the nine (9) digit number that follows the letter "I".
The arresting officer will telephone the Investigations Desk ([212] 374-5163) and
notify the member on duty thereat. The Investigations Desk will confirm the "hit" and
issue appropriate instructions.
3. Have an additional inquiry of the FINEST System made, if the prisoner's NYSID
number is known by inputting:
a. Code letters WNYS, followed by prisoner's NYSID number. (This inquiry may show
prisoner is wanted under different name).
4. Make an ACTIVITY LOG (PD112-145) entry of the information received on the "hit,"
including name of the [I.O. 38 s 02] Wanted Desk member contacted, command
originating [I.O. 38 s 02] INVESTIGATION REPORT WORKSHEET, etc.
[I.O. 38 s 02] WANTED DESK MEMBER
5. Verify the "hit" and review data on subject.
6. Record name, shield number and command of arresting/notifying officer.
7. Notify detective borough "wheel" of details of "hit," including name and command of
investigator who submitted [I.O. 38 s 02] INVESTIGATION REPORT WORKSHEET.
8. Record name and shield number of detective borough "wheel" receiving notification.
NON-ARREST SITUATIONS
MEMBER CONCERNED

9. Comply with steps 2, 3, 4 and NOTE above.
NOTE: In non-arrest situations, the existence of an [I.O. 38 s 02] INVESTIGATION
REPORT WORKSHEET is insufficient authority, in itself, to hold a person in custody.
Accordingly, when a subject, not under arrest, voluntarily accompanies a uniformed
member of the service to a precinct for investigation, the uniformed member of the
service will inform the subject he/she is free to leave at any time.
10. Confirm "hit" by calling [I.O. 38 s 02] Wanted Desk (212) 374-5163.
11. Advise that it is a NON-ARREST SITUATION.
12. Make ACTIVITY LOG entry of information received on the "hit."
13. Ascertain from [I.O. 38 s 02] Wanted Desk the specific felony for which the
subject is being sought and whether as perpetrator or witness.
14. Notify desk officer of "hit" and all pertinent facts.
[I.O. 38 s 02] WANTED DESK MEMBER
15. Verify "hit" and review data on subject.
16. Record name, shield number and command of member confirming "hit" and present
location of subject.
17. Notify detective borough "wheel" of details and name, shield number and command of
member of the service confirming "hit" and location of the subject: ADVISE THAT IT IS
A NON-ARREST SITUATION.
18. Record name and shield number of detective borough "wheel" receiving notification.
DESK OFFICER/COUNTERPART
19. Advise subject that he/she is NOT under arrest and is free to leave at any time,
unless specifically informed by the [I.O. 38 s 02] Wanted Desk that the person in
question is to be arrested for the detective command concerned.
20. Request subject not under arrest to remain voluntarily when contacted by a member
of the Detective Bureau, but assure subject that he/she is free to leave if the
detective does not appear within a reasonable time; before subject leaves, attempt to
verify his/her address or other pertinent facts.
21. Direct member of the service conducting the inquiry NOT to handcuff or otherwise
physically restrain the subject.
ADDITIONAL DATA
If FINEST System is inoperable, request patrol borough FINEST operator to conduct the
name check. Should the borough terminal also be inoperative, an adjoining precinct
will be requested to conduct the name check. If the entire FINEST System is out of
service for more than twenty (20) minutes, the Central Warrant Unit will be requested
by telephone to process the name check.
[I.O. 38 s 02] INVESTIGATION REPORT WORKSHEET will be cancelled in accordance with the
following schedule:
a. AFTER TWO (2) YEARS - Designated HOMICIDES, as indicated:
(1) Manslaughter - First Degree

(2) Murder - Second Degree
(3) Murder - First Degree
b. AFTER ONE (1) YEAR - violent felonies, as indicated:
(1) Assault - Second Degree
(2) Assault - First Degree
(3) Aggravated Assault on a police officer
(4) Rape - First Degree
(5) Sodomy - First Degree
(6) Sexual Abuse - First Degree
(7) Aggravated Sexual Abuse
(8) Kidnapping - Second Degree
(9) Kidnapping - First Degree
(10) Burglary - Second Degree
(11) Burglary - First Degree
(12) Arson - Second Degree
(13) Arson - First Degree
[I.O. 38 s 02] (14) Robbery - Third Degree
(15) Robbery - Second Degree
(16) Robbery - First Degree
(17) Possession of a Dangerous Weapon - Third Degree
(18) Possession of a Dangerous Weapon - Second Degree
(19) Possession of a Dangerous Weapon - First Degree
(20) Criminal Use of a Firearm - Second Degree
(21) Criminal Use of a Firearm - First Degree
(22) Criminal Sale of a Firearm
c. AFTER SIX (6) MONTHS - All other felonies.
FORMS AND REPORTS
ACTIVITY LOG (PD112-145)
[I.O. 38 s 02] INVESTIGATION REPORT WORKSHEET (PD373-62)

P.G. 208-24 Identification Lineups/Showups
Date Effective: 01-01-00
PURPOSE
To ensure fair and proper proceedings when lineup/showup identifications are
conducted.
DEFINITION
IDENTIFICATION LINEUP - Placing of criminal suspect in lineup with at least five (5)
other persons for purpose of identification by victim or witnesses.
IDENTIFICATION SHOWUP - Prompt, on-the-scene presentation of a suspect singly, in a
one-to-one display, to an identifying witness, for expeditious identification and/or
early release of an innocent suspect.
PROCEDURE
When a criminal suspect in police custody is to be placed in an identification lineup
at stationhouse or other place of confinement:
UNIFORMED MEMBER OF THE SERVICE
1. Resolve any doubt concerning need for, or legality of, conducting a lineup or
showup by conferring with patrol supervisor/desk officer.
NOTE: Suspect must be arrested before being forced to appear in a lineup. However,
an arrest is not necessary if the suspect voluntarily consents to appear in a lineup.
Identification procedures ordinarily are not necessary where the witness/victim and
the perpetrator are known to each other, including relatives or other close
acquaintances OR the perpetrator is apprehended by a police officer in the act of
committing the crime.
2. Give suspect Miranda warnings, if he/she is to be interrogated before, during or
after lineup.
3. Inform suspect that he/she will appear in lineup for purpose of identification in
connection with a crime.
4. Do not advise suspect of the right to an attorney.
5. Inform suspect that he/she does not have a right to a lawyer if an attorney is
requested for the lineup.
NOTE: Prior to conducting lineup, detective supervisor concerned or a qualified
supervisor of an investigative unit will be consulted and will personally supervise
the entire procedure and ensure that LINEUP REPORT (PD373-141) is completed.
6. Permit an attorney who is present at the site of a lineup to observe manner in
which lineup is conducted.
a. Attorney may observe lineup from room where it is conducted or from any place
where he/she cannot be observed.
7. Inform an attorney who contacts the police and states that he/she represents the
suspect and that he/she wishes to be present when lineup is conducted, that the lineup
will be delayed for a reasonable time to permit him/her to appear.

NOTE: When determining what is a reasonable delay, the uniformed member conducting
the lineup should consider whether the delay would result in a significant
inconvenience to the witness OR would undermine the substantial advantages of a prompt
identification.
8. Do not permit attorney to talk to witnesses participating in the identification of
the suspects.
9. Inform attorney that suggestions concerning the lineup should be directed to the
officer conducting the lineup.
10. Do not permit attorney to interfere when conducting a lineup.
a. The uniformed member conducting the lineup may consider suggestions of the
attorney to improve the fairness of the lineup if suggestions are reasonable and
practical.
DETECTIVE SUPERVISOR
11. Ensure lineup is conducted properly.
12. Have witnesses interviewed separately, prior to lineup.
a. Obtain and record description of suspect.
13. Take precautions to prevent persons participating in lineup from being seen by
witnesses prior to lineup.
14. Record the following:
a. Details of procedure utilized
b. Specific utterances of any person, e.g., speaking words used at crime scene
c. Actions of participants required to facilitate identification, e.g., trying on
clothing, etc.
d. Responses or statements made by witnesses
e. Names, addresses/commands of all persons present including police and other
officials.
15. Prepare diagram with circles to represent position of each person in lineup.
a. Instruct witness not to comment on recognition but indicate circle which
represents person recognized.
16. Mark and retain diagram after identification.
17. Have suspect viewed with at least five (5) other persons who are unknown to
witness.
18. Conduct separate lineup for each suspect apprehended.
a. Use different fillers in each lineup.
19. Select lineup participants as follows:
a. Same sex and race as suspect.
b. Approximately same age, height and physical makeup as suspect:

(1) If minors under eighteen (18) years of age are recruited as non-suspect lineup
participants:
(a) Obtain written permission of parent or legal guardian on CONSENT FORM - NONSUSPECT MINOR (PD 377-030), using English or Spanish version, as appropriate, prior to
lineup.
(b) Institute measures to isolate minors from harmful influences in area of
lineup.
(c) Have precinct youth officer present, if possible.
(d) Prevent photographs of lineup from being used for purposes other than
evidence.
c. Similarly clothed.
(1) Prevent wearing of any distinctive part of police uniform by police
participants.
(2) Cover unusual or distinctive clothing worn by suspect.
d. Caution non-suspect participants against indicating position of suspect.
e. Permit suspect to select position in lineup or, if refused, place suspect in fair
position.
20. Prevent interrogation of suspect while being viewed by witness.
21. Do not require lineup participants to say or do anything unless all participants
are required to do the same.
22. Refrain from assisting witness to identify suspect.
23. Prevent witnesses from speaking to each other before, during or after viewing
lineup.
a. Separate witnesses after each viewing.
b. Do not indicate to witnesses if identification was or was not made.
24. Have witnesses view lineup separately.
25. Permit witnesses to view lineup from another room or hidden location, if
necessary.
a. Consider distance in this type of identification.
26. Allow masking of viewers when necessary.
27. Take color polaroid photographs of lineups being viewed by witnesses, when
possible. Under no circumstances will black & white film be used.
28. Consult Legal Bureau or District Attorney if difficulties are encountered during
lineup.
ADDITIONAL DATA

Emergency identification showups may be conducted when a witness is ill or injured and
may die before proper identification procedures can be complied with. However, every
effort should be made to institute lineup procedures and safeguards at the hospital.
Criminal suspects may be returned to crime scene or held for viewing by a witness only
if:
a. Seizure of a suspect is effected within a reasonable time after the commission of
the crime. (Usually, one (1) hour is considered reasonable but facts of case may
permit increasing the time period) AND,
b. Seizure of a suspect is effected within an area reasonably near the crime scene.
(Consider distance that could reasonably be covered within time period given and under
circumstances present) AND,
c. Suspect is shown to witness in a fair and reasonable manner which is not
unnecessarily suggestive.
RELATED PROCEDURES
Rights Of Persons Taken Into Custody (P.G. 208-09)
FORMS AND REPORTS
CONSENT FORM - NON-SUSPECT MINOR (PD 377-030)
LINEUP REPORT (PD373-141)

P.G. 208-25 First And Third Platoon Arrests
Date Effective: 01-01-00
PURPOSE
To provide directions to uniformed members of the service required to work beyond
normal expiration of tour of duty after making first or third platoon arrests.
PROCEDURE
When a uniformed member of the service performing duty with the first or third platoon
effects an arrest which results in working beyond the normal expiration of scheduled
tour of duty and officer is scheduled to perform duty with the same platoon the
following day:
FIRST PLATOON ARRESTS
UNIFORMED MEMBER OF THE SERVICE
1. Continue working beyond normal expiration of scheduled tour of duty, if required,
to process arrest and comply with the following categories, as appropriate:
CATEGORY A
If officer returns from court WITHIN SIX (6) HOURS OF NEXT SCHEDULED
1ST PLATOON TOUR OF DUTY:
Option (1)

Perform next scheduled tour of duty with 1st Platoon, or

Option (2)
Request next scheduled 1st Platoon tour of duty be rescheduled to
the 2nd Platoon tour of duty, or
Option (3)
Submit LEAVE OF ABSENCE REPORT (PD433-041) for excusal from the next
scheduled tour of duty with 1st Platoon.
CATEGORY B
TOUR OF DUTY:
Option (1)

Returns from court AFTER COMMENCEMENT OF NEXT SCHEDULED 1st PLATOON
Perform balance of the 1st Platoon tour of duty or

Option (2)
Submit LEAVE OF ABSENCE REPORT for excusal from the remainder of the
1st Platoon tour of duty.
NOTE: Whenever a uniformed member of the service elects to perform the next
scheduled 1st Platoon tour of duty or to complete the balance of the 1st Platoon tour
of duty (OPTION 1 in CATEGORIES A and B), such officer will be assigned to appropriate
police duties of a non-patrol/non-enforcement nature.
THIRD PLATOON ARRESTS
UNIFORMED MEMBER OF THE SERVICE
2. Continue working beyond normal expiration of scheduled tour of duty, if required,
to process arrest and comply with the following categories, as appropriate.
CATEGORY A
Reaches the District Attorney's Complaint Room or other location designated for
preparation of the court affidavit by 0800 hours, officer will automatically be
rescheduled to the 2nd Platoon, and overtime ends as of 0800 hours, or
CATEGORY B

Does not reach the District Attorney's Complaint Room or other location designated
for the preparation of the court affidavit by 0800 hours, officer continues on duty on
overtime until Complaint Room processing is completed or until the start of his next
scheduled tour of duty, whichever comes first. If arrest processing is completed
prior to the start of next scheduled 3rd Platoon tour of duty, officer will be
dismissed at that time. If arrest processing is not completed prior to the start of
the next 3rd Platoon tour of duty, the officer will continue working that tour and
upon return to command:
Option (1)
Complete remainder of scheduled tour, or
Option (2)
Request excusal for remainder of scheduled tour, needs of the service permitting.
NOTE: A uniformed member of the service who elects to continue and complete
scheduled 3rd Platoon tour of duty will be assigned to non-patrol/non-enforcement
duty.
ADDITIONAL DATA
To enhance auditing procedures regarding court appearances with related overtime,
uniformed members of the service will comply with the following when court attendance
results in overtime:
a. Attach OVERTIME REPORT (PD 138-064) to related COURT ATTENDANCE RECORD (PD468141) and submit to desk officer/supervisor for approval.
b. Desk officer/supervisor will ensure that OVERTIME REPORTS and COURT ATTENDANCE
RECORDS are properly prepared and attached as required.
c. OVERTIME REPORTS submitted for attendance at court without the required COURT
ATTENDANCE RECORD attached, shall NOT be approved by desk officer/supervisor without
an investigation being conducted.
d. After the desk officer/supervisor concludes the investigation, the overtime may
be approved if appropriate. However, a copy of the report detailing the facts of the
investigation will be attached to the OVERTIME REPORT in lieu of the missing COURT
ATTENDANCE RECORD.
NOTE: Payroll clerks shall process OVERTIME REPORTS with COURT ATTENDANCE
RECORDS/Investigative Reports attached and file with related PAYMENT REQUESTS (PD 138066) as directed by A.G. 320-12, "Overtime Report." COURT ATTENDANCE RECORDS not
involving overtime will continue to be filed as directed in P.G. 211-01, "Duties And
Conduct In Court."
The procedure outlined above will apply whether cash or time compensation is
selected for the overtime and regardless of the reason for the court appearance.
RELATED PROCEDURES
Duties and Conduct in Court (P.G. 211-01)
Overtime (P.G. 205-17)
Overtime Report (A.G. 320-12)
FORMS AND REPORTS
COURT ATTENDANCE RECORD (PD468-141)
LEAVE OF ABSENCE REPORT (PD433-041)
OVERTIME REPORT (PD138-064)

PAYMENT REQUESTS (PD138-066)

P.G. 208-26 Forfeiture Proceedings For Seized Property
Date Effective: 01-01-00
PURPOSE
To retain custody of property (vehicles, money, etc.) seized during the course of an
arrest or investigation as the proceeds of crime, or as a means of furthering a crime,
or as a means of transporting or concealing illegal substances, or as unlawfully
obtained.
DEFINITION
Property, including vehicles or money, for which forfeiture proceedings may be
instituted:
a. VEHICLES
(1) Where the vehicle is used in used in the unlawful transportation of controlled
substances, marijuana, gambling devices and/or records; or
(2) Where the vehicle is used as a means of facilitating the sale or possession
of controlled substances or marijuana, furthering illegal gambling, or committing any
other criminal activity; or
(3) Where the vehicle is unlawfully obtained or stolen and the true owner cannot
be identified.
b. ALL OTHER PROPERTY, EXCEPT CONTRABAND, WHERE THERE IS REASONABLE CAUSE TO BELIEVE
THAT THE PROPERTY WAS:
(1) Unlawfully obtained (owner not identified)
(2) Stolen (owner not identified)
(3) The means of committing, aiding or furthering a crime, or
(4) The proceeds of crime.
PROCEDURE
When property is seized as evidence or for investigation under circumstances in which
forfeiture proceedings may be initiated, follow normal arrest/invoicing procedures
and:
ARRESTING/INVESTIGATING OFFICER
1. Seize property.
a. If no arrest is made, confer with immediate supervisor and obtain consent.
b. Property will normally be seized for forfeiture in connection with a felony or
misdemeanor arrest but may also be held for investigation, under certain
circumstances, without an arrest, e.g., if the true owner is not yet determined or
arrest of the true owner is contemplated.
2. Prepare PROPERTY CLERK'S INVOICE WORKSHEET (PD521-141A) or PROPERTY CLERK'S MOTOR
VEHICLE/BOAT INVOICE WORKSHEET (PD571-147A), as appropriate.
a. On PROPERTY CLERK'S INVOICE WORKSHEET, check box "Arrest Evidence" or
"Investigatory Evidence," as appropriate. In addition, check box "Other" and make

entry under "Remarks," "Held For Forfeiture Proceedings," and state reasons for
forfeiture recommendation in detail.
b. On PROPERTY CLERK'S MOTOR VEHICLE/BOAT INVOICE WORKSHEET, check box "Arrest
Evidence" or "Investigation," as appropriate. In addition, check box "Forfeiture" and
state reason under "Remarks" for forfeiture recommendation in detail.
DESK OFFICER
3. Direct command clerk to type appropriate INVOICE from WORKSHEET.
4. Issue receipt to person from whom property was removed by utilizing pink copy
(Prisoner Finder/Claimant) of appropriate property INVOICE.
a. Have person acknowledge receipt of pink copy of INVOICE by signing the remaining
copies.
(1) If person refuses, note such fact on remaining copies.
5. Review facts and determine whether forfeiture is appropriate.
NOTE: If the property to be forfeited is a vehicle seized by the Narcotics Division,
a Request for Forfeiture Proceedings form should be prepared and forwarded directly to
the Commanding Officer, Legal Bureau. (The uniformed member of the service's command
telephone number should be included).
6. Forward property to Property Clerk's Storage Facility with:
a. Appropriate copies of PROPERTY CLERK'S INVOICE prepared
b. Copy of ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159), if prepared
c. Copy of COMPLAINT FOLLOW-UP (PD313-081), if prepared
d. Copy of search warrant or other investigating documents, if prepared.
PROPERTY CLERK
7. Forward documents in support of forfeiture to Legal Bureau when a claimant makes a
demand for return of property.
LEGAL BUREAU
8. Notify arresting officer if forfeiture proceeding is commenced.
ARRESTING/INVESTIGATING OFFICER
9. Comply promptly with requests received from Legal Bureau to conduct additional
investigation, sign affidavits, supply additional documentation, provide testimony,
etc.
ADDITIONAL DATA
Only ten (10) working days are allowed for commencing forfeiture proceedings once a
proper demand is made at an office of the Property Clerk for return of the property.
Therefore, all steps in this procedure must be complied with promptly.
RELATED PROCEDURES
Follow-up Investigations of Complaints Already Recorded (P.G. 207-09)
Invoicing Property - General Procedure (P.G. 218-01)
Unlicensed Peddler Forfeiture Program (P.G. 218-41)

Invoicing Vehicles/Property as Arrest/Investigatory Evidence or for Forfeiture
Proceedings or to Determine True Owner (P.G. 218-19)
FORMS AND REPORTS
COMPLAINT FOLLOW-UP (PD313-081)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
PROPERTY CLERK'S INVOICE WORKSHEET (PD521-141A)
PROPERTY CLERK'S MOTOR VEHICLE/BOAT INVOICE WORKSHEET (PD571-147A)

P.G. 208-27 Desk Appearance Ticket - General Procedure
Date Effective: 01-01-00
PURPOSE
To issue a DESK APPEARANCE TICKET in lieu of detention.
DEFINITION
DESK APPEARANCE TICKET - an appearance ticket issued in lieu of detention, at the
direction of a desk officer, for misdemeanors, violations and certain Class "E"
felonies for hospitalized prisoners (see ADDITIONAL DATA).
PROCEDURE
When arresting a prisoner charged with a misdemeanor or violation:
ARRESTING OFFICER
1. Comply with appropriate arrest processing guidelines and remove prisoner to
precinct of arrest and advise desk officer of facts.
DESK OFFICER
2. Inform prisoner that he/she may be issued a DESK APPEARANCE TICKET, if qualified.
NOTE: A DESK APPEARANCE TICKET will not be issued in the following circumstances:
a. Arrest on a warrant.
b. Photographable offenses (see P.G. 208-07, "Photographable Offenses") unless
prisoner is hospitalized. (If DESK APPEARANCE TICKET is issued, notify borough court
section concerned).
c. Prisoners under the influence of drugs/alcohol to the degree that they may
endanger themselves or others.
d. Family offenses - complainant/victim and offender are members of the same
family/household as defined in the Family Court Act or as defined in the expanded
definition of a family/household in P.G. 208-36, "Family Offenses/Domestic Violence,"
AND:
(1) Any offense is committed and an arrest is effected.
(2) Offender has violated an Order of Protection.
(3) Complainant/victim requests the opportunity to obtain an Order
of
Protection, OR the facts of the case indicate an immediate need to secure an Order of
Protection because there is a strong possibility that violence against the
complainant/victim will recur (e.g. past history of assaults against
complainant/victim, statements made by the defendant, active present hostility against
complainant/victim, etc.).
e. Offender has violated an Order of Protection, OR complainant/victim requests the
opportunity to obtain an Order of Protection, OR the facts of the case indicate an
immediate need to secure an Order of Protection because there is a strong possibility
that violence against the complainant/victim will recur (e.g. past history of assaults
against complainant/victim, statements made by the defendant, active present hostility
against complainant/victim, etc.)

f. Arrest for Harassment 1st degree (Penal Law 240.25, or Menacing 2nd degree (Penal
Law 120.14[2]) -"Stalking" offenses.
g. Arrest for Criminal Sale of Marihuana 4th degree (Penal Law 221.40) or, Criminal
Sale of Marihuana 5th degree (Penal Law 221.35).
h. Arrest for Assault 3rd degree (Penal Law 120.00), Attempted Assault 3rd degree
(Penal Law 110/120.00), Menacing 2nd degree (Penal Law 120.14), Menacing 3rd degree
(Penal Law 120.15), Harassment 1st degree (Penal Law 240.25), Aggravated Harassment
(Penal Law 240.30), and Reckless Endangerment 2nd Degree (Penal Law 120.20) when
committed against a city/state enforcement agent performing official duty.
i. Arrest for violation of Section 1192, intoxication/impaired driving subdivisions
1, 2, 3, or 4 - Vehicle & Traffic Law (except DESK APPEARANCE TICKET may be issued to
eligible prisoner, hospitalized more than twenty-four [24] hours).
j. Vehicle offenses:
(1) Arrest for Attempted Grand Larceny 4th Degree (Penal Law 110/155.30); Class
"A" Misdemeanor.
(2) Intentionally damages a vehicle up to $250 (window break) when in connection
with attempt to steal auto, OR larceny of contents of auto (e.g., radio) - Class "A"
Misdemeanor.
k. Arrest for an offense which would constitute child abuse, neglect, or
maltreatment (see P.G. 215-03,"Emergency Removals Or Investigation and Reporting of
Abused, Neglected or Maltreated Children" and P.G. 208-36, "Family Offenses/Domestic
Violence).
l. Misdemeanor Recidivists - when a warrant check printout indicates "Misdemeanor
Recid Notify DA In ECAB."
m. Graffiti offenses - Criminal Mischief 4th Degree (Penal Law 145.00); Class "A"
Misdemeanor; and Making Graffiti (Penal Law 145.60).
[I.O. 4 s 01] n. Aggravated Unlicensed Operation of a Motor Vehicle, 2nd Degree (VTL
511 [2] [a]); Misdemeanor, and 1st Degree, VTL 511 [3] [a]; Felony).
o. Criminal Trespass, 3rd Degree (Penal Law 140.10), when in connection with a
building utilized for commercial/office purposes.
[I.O. 49 s 01] p. Whenever a person is arrested for threatening, harassing or
menacing a uniformed member of the service, an elected official or any other city,
state or federal employee.
q. Arrest for Unlawful Eviction (Administrative Code 26-521)
[I.O. 52 s 03] r. Arrest for Resisting Arrest (Penal Law 205.30); Class "A"
Misdemeanor.
s. Arrest for Obstructing Governmental Administration 2nd Degree (Penal Law 195.05);
Class "A" Misdemeanor.
t. Arrest for Interference with Professional Sporting Event (Administrative Code
Section 10-162); Unclassified Misdemeanor.
3. Direct arresting officer to ascertain the defendant's identity in accordance with
P.G. 208-28, "Identification Standards For Desk Appearance Tickets"

4. Direct arresting officer to conduct interview using DESK APPEARANCE TICKET
INVESTIGATION (PD360-091).
NOTE: P.G. 208-28, "Identification Standards For Desk Appearance Tickets" describes
a sequential six-step identification process to be followed during arrest processing
in order to determine a defendant's eligibility for a DESK APPEARANCE TICKET and
involves the following components:
a. Stricter Identification Standards
b. New York State Probation/Parole Status Inquiry
c. WNAM Warrant Check/OCA Identification
d. Department of Motor Vehicle Name Check
e. Beta System Inquiry
f. Warrant On Line File System (WOLF)
IF INDIVIDUAL IS NOT DISQUALIFIED UNDER THE SIX (6) STEP ELIGIBILITY PROCESS:
5. Ensure that Identification Section is conferred with to determine if prisoner has a
previous conviction which would raise the current charge to a felony:
a. The current charge entered on the ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244159) will not be changed solely from information received by telephone.
6. Assign precinct DESK APPEARANCE TICKET serial number and complete appropriate
captions on DESK APPEARANCE TICKET INDEX (PD260-122).
7. Ensure that arrest data, including DAT return date and serial number, is entered
into the On Line Booking System and the prisoner fingerprinted immediately utilizing
"LIVESCAN."
a. Arrest processing type code "D" for DAT must be used, EXCEPT for those DATs
returnable to the Midtown Community Court, in which case arrest processing type code
"A" must be utilized.
8. Have arresting/assigned officer complete all DAT arrest related paperwork while
awaiting the results of the fingerprint check.
9. Monitor the DAT Verification Printer installed in the vicinity of the desk for the
"NYSID Return Notification" printout containing the prisoner's criminal history.
NOTE: If the printout indicates that the prisoner has warrants, is on
parole/probation, is a recidivist, etc., the computerized DAT system will
automatically preclude the desk officer from issuing a DAT.
The bottom of the "NYSID Return Notification" printout must be completed by the desk
officer. This printout will be included in the arrest package.
10. Contact the borough court section if the "NYSID Return Notification" printout has
not been received within four (4) hours from the time the prisoner was fingerprinted
to ascertain the status of the fingerprint check.
NOTE: The Borough Court Section DAT Office telephone numbers are as follows:
Manhattan
Bronx
Brooklyn

(212) 374-0262, 0263
(718) 590-3832, 2815
(718) 935-9291, 9240

Queens
Staten Island

(718) 268-4399, 4496, 4898
(718) 876-8491, 8493

BOROUGH COURT SECTION
11. Determine the processing status of the prisoner's fingerprints and ensure that the
Division of Criminal Justice Services expedites the required fingerprint search.
NOTE: The decision to issue a DAT to an eligible prisoner rests solely with the desk
officer. UNDER NO CIRCUMSTANCES WILL THE PRISONER BE RELEASED UNTIL THE FINGERPRINT
CRIMINAL HISTORY HAS BEEN RECEIVED AND REVIEWED. The desk officer, based upon the
information contained in the "NYSID Return Notification," (in addition to the other
information obtained during the course of the DAT investigation), will either have a
DAT issued to the prisoner or have the arrest processed "on line." The Borough Court
Section supervisor will be notified if an arrest, which was initially processed for a
DAT, is subsequently placed "on line."
DESK OFFICER
12. Inform prisoner of ineligibility for DESK APPEARANCE TICKET if:
a. Excluded in NOTE following step two (2) OR,
b. The prisoner fails the six (6) step eligibility process, OR,
c. The prisoner has a previous conviction which would raise the current charge to a
felony.
13. Inform prisoner not eligible for DESK APPEARANCE TICKET that he/she may be
processed for bail.
14. Direct issuance of DESK APPEARANCE TICKET if prisoner is eligible and is likely to
appear in court on the return date.
NOTE: Although a DESK APPEARANCE TICKET is being issued in lieu of detention, a desk
officer may request the precinct detective squad to debrief the prisoner.
15. Ensure that arrest processing officer, or other designated member, utilizes the
computerized DAT system through any precinct FINEST or LAN terminal which has BADS
access, in accordance with the simplified DAT Issuance Procedures listed below.
DAT ISSUANCE PROCEDURES:
a. Select Option #8 on BADS Main Menu, and press "Enter."
b. Type the three (3) digit command code for the precinct of arrest, and press
"Enter."
c. Press "PF10/PF22."
d. Type in Arrest ID # and press "Enter."
e. Enter Return Date (obtained as per borough guidelines).
f. Press "PF10/PF22" to obtain printed DAT Form.
NOTE: The DESK APPEARANCE TICKET which is generated replaces the snap-out version of
the DESK APPEARANCE TICKET (PD260-121). The printout DAT must be signed by the
prisoner, the issuing officer and the desk officer; and the DAT serial number must be
handwritten in the appropriate caption. Three (3) photocopies of the DAT will be
prepared. The original copy will be included in the arrest package; the duplicate

copies will be distributed to the defendant, the arresting officer/complainant, and
the precinct file.
In the event that a command does not have a computerized DAT system (FINEST or LAN
terminal which has BADS access) or if such system becomes nonoperational, then the
snap-out version of the DESK APPEARANCE TICKET (PD260-121) will be prepared.
ARRESTING OFFICER
16. Make DESK APPEARANCE TICKET returnable to arraignment part of Criminal Court
except if:
a. Returnable to Fam