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NYPD Patrol Guide, Borough Commander, 2013

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PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-01

BOROUGH COMMANDER
DATE ISSUED:

08/01/13

BOROUGH
COMMANDER

1.
2.

3.

4.
5.

6.
7.
8.
NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Be responsible for and ensure efficiency of all police operations within
borough.
Develop borough specific plans and implement strategies, programs and
procedures to:
a.
Reduce crime and fear of crime
b.
Improve quality of life
c.
Ensure traffic safety and optimize traffic flow.
Utilize borough executive staff to administer, assign, control, coordinate,
discipline, evaluate, guide, motivate, supervise and ensure the mission of
the command.
Develop and maintain strong relationships with clergy, business,
community and educational leaders.
Visit Internal Affairs Bureau, Community Affairs Bureau, Quality
Assurance Division, Office of Equal Employment Opportunity and
Personnel Orders Section for a briefing upon assignment to command.
a.
Confer with the above commands semi-annually thereafter.
Inspect each subordinate command’s “Confidential Performance Profile,”
annually.
Ensure administrative and operational responsibilities of subordinate
executives are performed properly and efficiently.
Mentor and provide guidance to subordinate command executive staff.

Borough commanders of bureaus performing enforcement functions (e.g., Detective,
Organized Crime Control, Transit, Housing, etc.) will ensure that executive staff from
their respective borough attend a briefing with Internal Affairs Bureau, Community
Affairs Bureau, Quality Assurance Division, and Personnel Orders Section upon
assignment to command and semi-annually thereafter.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-01a

BOROUGH EXECUTIVE OFFICER, OPERATIONS
DATE ISSUED:

08/01/13

BOROUGH
EXECUTIVE
OFFICER,
OPERATIONS

1.

2.
3.

4.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Supervise the following:
a.
Borough Operations Commander
b.
Borough Special Projects Coordinator
c.
Borough task force
d.
Borough specialty units.
Provide for borough strategic and tactical efficiency through the equitable
distribution of borough operational resources.
Provide operational oversight and support at the borough command level,
including housing developments covered by the Patrol Services Bureau,
for the following:
a.
Planning and execution of crime control strategies
b.
Development of initiatives for quality of life improvement and
maintenance
c.
Traffic management and safety
d.
Street Narcotics Enforcement Units (SNEU)
e.
Graffiti enforcement and removal.
Liaison with the Borough Counterterrorism Coordinator to ensure the
operational readiness of:
a.
Emergency preparedness
b.
Mobilizations.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-01b

BOROUGH EXECUTIVE OFFICER, ADMINISTRATION
DATE ISSUED:

08/01/13

BOROUGH
EXECUTIVE
OFFICER,
ADMINISTRATION

1.

2.

3.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Supervise the following:
a.
Borough Administrator
b.
Borough Adjutant
c.
Borough Investigations Unit, to ensure the proper investigation of:
i.
Complaints initiated and conducted by Borough Investigations
Unit
ii.
Death/serious physical injury of uniformed member of the
service
iii.
Firearms discharge by uniformed member of the service.
Provide operational and administrative oversight at the borough
command level for the following:
a.
Community affairs
b.
Communications (written)
c.
Discipline
d.
Facilities/logistics/supply management
e.
Personnel issues:
i.
Budget/overtime monitoring
ii
Evaluation process (entire borough)
iii.
Training (crossover with Counterterrorism and
operational)
iv.
Resource use/needs/distribution
v.
Sick monitoring.
f.
Property held in Department custody
g.
Scheduling:
i.
Executive scheduling
ii.
Court/agency appearances verification and follow up.
h.
Quality assurance:
i.
Inspections
ii.
Audit review
iii.
Data integrity
iv.
Data quality.
Ensure the timely and thorough preparation and forwarding of reports
regarding all aspects of the investigation of member of the service
involved shootings.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-01c

DUTY CHIEF
DATE ISSUED:

08/01/13

DUTY CHIEF

1.
2.
3.
4.

5.
6.
7.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Notify Operations Unit at start of tour and be briefed as to current
conditions.
Perform duty in uniform.
Act as a representative of the Chief of Department during tour of duty.
Respond to serious incidents, including:
a.
Uniformed member of the service involved shootings
b.
Deaths in police custody
c.
Level III and IV Mobilizations (not drills) involving three or more
borough task forces
d.
Major disruptions of transportation
e.
Any other incident which is (or appears likely to become)
newsworthy/noteworthy for any reason.
(1)
Consider whether response will be beneficial to the
investigation of the incident.
Assume command of incident if highest ranking member of the service on
the scene.
Keep Operations Unit informed of all facts concerning major incidents.
Confer frequently with Operations Unit throughout tour.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-02

BOROUGH ADJUTANT
DATE ISSUED:

08/01/13

BOROUGH
ADJUTANT

1.
2. 
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Report to Borough Executive Officer, Administration.
Supervise duties of Borough Investigations Unit. 
Ensure inspections programs are properly conducted and maintained.
Audit data integrity functions to ensure compliance.
Oversee and ensure equity of the disciplinary system throughout borough
command.
Be responsible for coordination and responsiveness to Civilian Complaint
Review Board (CCRB) investigations.
Ensure property in custody of the Department is properly accounted for
and maintained.
Manage overtime to ensure efficient use of resources.
Monitor the budget and overtime allowances within the borough.
Investigate death or serious physical injury of uniformed members of the
service.
Monitor sick records of assigned personnel with attention to members
designated Chronic Absent.
Investigate and review firearms discharges by uniformed members of the
service.
Conduct staff Performance Evaluations.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-03

BOROUGH OPERATIONS COMMANDER
DATE ISSUED:

08/01/13

BOROUGH
OPERATIONS
COMMANDER

1.
2.
3.

4.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Report to Borough Executive Officer, Operations.
Oversee Borough task force and Borough specialty units, (e.g., Borough
Anti-Crime Units, Operation Impact, etc.).
Develop and execute crime reduction strategies for the following crimes
and conditions within the borough including housing developments
covered by the Patrol Services Bureau:
a.
Sex crimes
b.
Robberies
c.
Assaults
d.
Burglaries
e.
Larcenies/thefts (including Grand Larceny)
f.
Vehicle theft and related crimes
g.
Domestic violence
h.
Firearms violence/weapons possession/use
i.
Other crimes and conditions as they emerge.
Supervise special event preparation.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-04

BOROUGH ADMINISTRATOR
DATE ISSUED:

08/19/13

BOROUGH
ADMINISTRATOR

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 1

Report to Borough Executive Officer, Administration.
Oversee Borough Operations Unit.
Administer communications program.
Supervise scheduling of assigned members.
Ensure the proper functioning of court/agency appearances control.
Supervise community affairs functions.
Ensure Department facilities are properly maintained and functioning.
Safeguard and ensure Department property is in good working order.
Maintain the Department fleet.
a.
Oversee the investigation of all Department vehicle collisions.
Supervise personnel and resource distribution.
Identify needs of the borough and coordinate appropriate training.
Liaison with the Quartermaster Section to ensure proper resources are
acquired.
Accept and process requests for Department recognition.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-04a

BOROUGH SPECIAL PROJECTS COORDINATOR
DATE ISSUED:

DATE EFFECTIVE:

08/01/13

BOROUGH
SPECIAL
PROJECTS
COORDINATOR

1.
2.

3.
4.

5.
6.
7.
8.
9.

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Report to Borough Executive Officer, Operations.
Oversee the following:
a.
Borough Crime Analysis/Patrol Borough Pattern Identification
Module (PIM)
b.
Quality of life initiatives
c.
Special project implementation
d.
Evidence collection teams
e.
311 program.
Ensure a robust Traffic Management Safety program is in place.
Identify school safety issues. Develop borough level school safety
strategies and establish a quality control and review mechanism to
evaluate programs and initiatives.
a.
Coordinate with the School Safety Division.
Supervise narcotics crime control.
Provide coordination oversight of precinct Street Narcotic Enforcement
Units (SNEU).
Investigate gang motivated and related offenses.
Ensure juvenile crime is effectively addressed.
Investigate and rectify issues involving arrest processing.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-04b

BOROUGH COUNTERTERRORISM COORDINATOR
DATE ISSUED:

DATE EFFECTIVE:

08/01/13

1.
BOROUGH
COUNTER2.
TERRORISM
COORDINATOR
3.
4.

5.
6.

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Maintain liaison with the Borough Executive Officer(s), Operations
and Patrol Borough Operations Unit.
Oversee and coordinate counterterrorism training, equipment, and
preparedness for Patrol Borough personnel.
Oversee and coordinate counterterrorism security planning for Patrol
Borough locations (critical, sensitive, iconic) and special events.
Assist Patrol Borough Operations Unit in the preparation,
maintenance, and operational deployment of Disorder Control Plan,
Area Evacuation Plans and the Patrol Borough Stand Alone Plan.
Assist the Patrol Borough to ensure mobilization preparedness.
Serve as a liaison for the Patrol Borough with the Deputy
Commissioner, Counterterrorism and Deputy Commissioner,
Intelligence.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-06

PATROL BOROUGH TRAFFIC SAFETY COORDINATOR
DATE ISSUED:

08/19/13

1.
PATROL
2.
BOROUGH
TRAFFIC
3.
SAFETY
COORDINATOR
4.
5.

6.
7.
8.
9.

10.
11.
12.
13.
14.
15.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 1

Coordinate the activities of the precinct Traffic Safety Officers.
Review precinct Collision Prone Location and Enforcement Ratio
Reports.
Forward Collision Prone Location and Enforcement Ratio reports to the
Patrol Services Bureau by the tenth day of the month.
Maintain a liaison with Department of Transportation regarding
engineering concerns not resolved at the precinct level.
Conduct on-site meetings with the precinct Traffic Safety Team and
Department of Transportation representatives to resolve and expedite
engineering recommendations.
Conduct monthly meetings with the precinct Traffic Safety Officers.
Attend weekly Trafficstat meetings.
Address conditions reported on TRAFFIC INTELLIGENCE
REPORTS (PD178-150) that cannot be corrected at the precinct level.
Monitor the following enforcement programs:
a.
Stationary Radar
b.
Pedestrian Safety Overtime
c.
Aggravated Unlicensed Operator.
Maintain borough statistics for motor vehicle collisions, injuries and
fatalities, as well as for summons enforcement.
Review construction permits received from the Traffic Management
Center and forward copies to the precinct Traffic Safety Officer.
Maintain a liaison with various government agencies, community
councils and the Borough President’s Office regarding traffic concerns.
Attend community council and other public meetings to promote traffic
safety.
Attend Traffic Safety Board meetings chaired by the Borough President.
Develop and participate in traffic plans for special events, demonstrations
and motorcades.

All Patrol Borough Traffic Safety Coordinators MUST become familiar with the
“Procedural Manual for Traffic Safety Officers.”

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-07

BOROUGH AUXILIARY POLICE COORDINATOR
DATE ISSUED:

08/01/13

BOROUGH
AUXILIARY
POLICE
COORDINATOR

1.
2.

3.

4.
5.

6.

7.
NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Oversee activities and functions of, and provide support for, command
auxiliary police coordinators.
Provide assistance in the assignment of auxiliary police personnel for special
events and details within the borough concerned and outside the borough, if
requested by the Commanding Officer, Auxiliary Police Section.
Process in a timely manner, requests received from command auxiliary
police coordinator for:
a.
Promotion
b.
Recognition awards.
Process the return of shields and identification cards for members leaving
or dropped from the Auxiliary Police Program.
Confer daily, at the start of the tour, with the liaison officer at Auxiliary
Police Section to ascertain current program activities and instructions.
a.
Submit tours of duty, for the upcoming week, to Auxiliary Police
Section.
Maintain a list of qualified volunteer Auxiliary Police personnel for use in
vice enforcement operations.
a.
Forward monthly enforcement recapitulation to Auxiliary Police
Section.
Conduct a borough annual awards/graduation ceremony in recognition of
volunteer auxiliary police services.

Borough commander selects qualified uniformed member of the service for assignment as
borough police auxiliary coordinator but is not assigned as such until approved by the
Commanding Officer, Auxiliary Police Section. Additionally, the borough commander
selects an alternate to perform the above duties when the borough auxiliary police
coordinator is not working.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-08

DUTY CAPTAIN
DATE ISSUED:

08/01/13

DUTY
CAPTAIN

1.

2.
3.
NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Perform duty, in uniform, in patrol borough-based Department Duty
Captain Response Vehicle (DCRV).
a.
Be equipped with a Department radio.
Supervise all personnel performing duty within borough command.
Respond to major radio runs and unusual occurrences.

If available, the commanding/executive officer, precinct of occurrence, will respond and
perform prescribed functions. The duty captain will assist the commanding/executive
officer, precinct of occurrence, as requested.

4.

5.

6.

7.

Visit precincts, police service areas, transit districts and borough court
section facilities located within patrol borough of assignment.
a.
Inspect and sign Interrupted Patrol Log of commands visited.
b.
Visit command detention cells, holding cells, detective holding
cells, emergency rooms and hospitalized prisoner rooms, and make
appropriate Command Log entries to document such visits.
c.
Personally prepare reports on all prisoner escapes in the absence of
commanding officer/executive officer of the precinct, police service
area, transit district or borough court section facility of occurrence.
d.
Visit at least one time per tour those Video Interactive Patrol
Enhanced Response (VIPER) units located within police service
areas under your jurisdiction.
Confer with the Traffic Management Center supervisor, when notified by
the Operations Unit of a traffic congestion problem or condition.
a.
Evaluate the situation and assign patrol borough and/or other
resources as necessary, to address the condition.
b.
Direct the Traffic Management Center supervisor to record
conditions in the TMC Command Log, and on the Daily
Significant Incident Report.
Submit report at end of each tour and include:
a.
Observations and disciplinary action taken
b.
Visits to stationhouses, police service areas and transit districts
c.
Unusual occurrences
d.
Radio backlogs and action taken
e.
Radio runs to which responded
f.
Recommendations to improve police services.
Make a background inquiry, if necessary, through the Internal Affairs
Bureau Command Center during the initial stages of an official
investigation involving a member of the service and prior to suspending,
modifying or temporarily removing firearms from the member concerned
in non-disciplinary cases.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

202-08

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

This conferral is to obtain background information that may assist in the investigation.
All decisions regarding the investigation, as well as any resulting determination
regarding the member’s duty status, remain the responsibility of the commanding
officer/duty captain concerned.
The duty captain in each patrol borough, and all duty inspectors MUST carry a cellular
telephone at all times and a Transit Bureau radio, if available.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-09

COMMANDING OFFICER
DATE ISSUED:

08/01/13

COMMANDING 1.
2.
OFFICER

3.

4.
5.
6.

7.

8.
9.

10.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 6

Command a precinct, police service area, transit district or similar unit.
Be responsible for:
a.
Proper performance of functions designated for command
b.
Efficiency and discipline of personnel assigned to command
c.
Informing members of command of current directives and orders
d.
Serviceability, proper care and use of equipment assigned to command
e.
Patrol, administrative and record keeping functions of the command.
Review CENTRAL PERSONNEL INDEX BACKGROUND
REQUEST (PD449-160) for personnel assigned to critical positions
within the command, upon assignment to a command.
a.
Review the disciplinary history of members in Performance
Monitoring Programs assigned to command.
Instruct and frequently test the knowledge of members of command
regarding their duties and responsibilities.
Investigate and report on police conditions and activities.
Ensure the preparation of the COMMAND CONDITIONS REPORT every
Monday for each sector within the command and instruct all platoon commanders
on identified sector conditions.
a.
Ensure COMMAND CONDITIONS REPORT is entered via the
“Quest for Excellence” application on the Department’s intranet.
b.
Ensure a hard copy of the COMMAND CONDITIONS REPORT is
posted in the Crime Information Center.
c.
Forward a hard copy of the COMMAND CONDITIONS
REPORT immediately to the borough concerned, on a weekly
basis, and at other times, as appropriate (e.g., emerging trends,
etc.).
Respond to major radio runs and unusual occurrences within command,
when available, and perform prescribed functions.
a.
Request assistance of the duty captain, if necessary.
Make frequent personal inspections of the uniforms, equipment and general
appearance of members of the service at outgoing roll calls and while on patrol.
Delegate administrative tasks as follows:
a.
Assign ranking officers within command to perform tasks normally
reserved specifically for commanding officers (e.g., the preparation,
signing and forwarding of required reports, forms, PERFORMANCE
EVALUATIONS, communications, etc.)
b.
Assign competent members of command to read, analyze and
report on, verbally or in writing, any voluminous communications
directed to the commanding officer.
c.
Assign ranking officer to inspect command facility daily to ensure
security, cleanliness and orderly condition.
Inspect command facility periodically to ensure cleanliness, orderly condition
and that assigned equipment is accounted for and in good condition.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-09

NOTE

REVISION NUMBER:

PAGE:

08/01/13

2 of 6

The periodic inspection of the command facility will be augmented to include a check of
both female and male restrooms and locker rooms for any structural defects, that would
permit visual access by persons located outside these private areas. If such a condition
is identified, immediate corrective action must be taken.

COMMANDING 11.
OFFICER
12.
(continued)

13.
14.

15.

16.

17.
18.
19.

20.

21.

22.
23.

Designate manner in which members of command proceed to
assignments, e.g., Department auto, public transportation, etc.
Review activity of members of command each month.
a.
Personally review and sign monitoring profiles of members in Level II
or Level III Monitoring Programs. Performance profiles (original copies
only) are due by the fifth day of each month (quarterly for Level II and
monthly for Level III), as appropriate.
Investigate a report of neglect of duty by subordinates.
Assign members proportionately to squads according to the needs of command.
Members having special qualifications are to be assigned to permit greatest use of
abilities.
Permit uniformed members of assigned command performing similar duties
to exchange tours voluntarily when there is no interference with police
service.
a.
Members are NOT permitted to perform two consecutive tours
(i.e., perform duty on a third platoon followed by a first platoon).
Notify borough command if at least two supervisors are not available to
perform duty on each tour.
a.
Notify Transit Bureau Wheel for commands within the Transit Bureau.
Assign personnel to specific patrol and staff functions.
Assign command police officer to cover traffic posts when traffic
conditions require such assignments.
Provide formal orientation program for newly assigned lieutenants, sergeants and
police officers on two consecutive day tours including interviews, introductions,
and various command conditions, problems, boundaries, crime statistics, etc.
Maintain record of members who volunteer for specialized units and make
assignments accordingly. Prior to member being permanently assigned to anticrime duty, have CENTRAL PERSONNEL INDEX BACKGROUND
REQUEST prepared and forwarded as per distribution on form.
a.
If the member is currently in a Level II or Level III Monitoring
Program, contact the Bureau/Borough Commander.
Assignment of specialized unit personnel will be based on command crime
analysis trends and patterns, with emphasis on violent street crime and burglaries.
a.
Specialized unit personnel may also be utilized as a resource to
solve local priorities such as car thefts and break-ins.
Ensure specialized unit personnel are properly supervised, trained and equipped.
Closely monitor the performance of uniformed members of the service
assigned to specialized units.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-09

PAGE:

08/01/13

3 of 6

a.

COMMANDING
OFFICER
(continued)
24.

25.
NOTE

REVISION NUMBER:

Long term assignments are to be carefully reviewed, i.e.,
uniformed members assigned to specialized units for a period of
five years will be recommended for career path assignments to
either the Organized Crime Control Bureau or Detective Bureau.
Consult with immediate supervisor of member before recommending or
granting change of precinct assignment, etc.
a.
If the member is in a Level II or Level III Monitoring Program,
confer with the Commanding Officer, Performance Analysis
Section, prior to a change in that officer’s assignment.
Be thoroughly familiar with “Confidential Performance Profile” of
subordinate members.

The “Confidential Performance Profile” is an up-to-date and confidential profile of
uniformed members who are “personnel concerns” to assist in the supervision, training
and development needs of such uniformed members. Included in the profile would be such
matters as all past administrative transfers, transfers made by the borough commander at
the request of member’s previous commanding officer, sick record, disciplinary record and
all other Central Personnel Index indicators as well as appropriate command data.

26.
27.
28.

29.
30.

31.

32.

33.

Maintain patrol by a supervising officer in a radio equipped Department automobile.
Use a Department auto when on patrol, when presence is required at the
scene of an emergency or when traveling within the city on official business.
Make entry in Command Log when reporting on or off-duty. When
leaving for patrol, emergencies, etc., indicate manner of patrol, Department
auto number, if applicable, and whether in uniform or civilian clothes.
Perform duty in uniform whenever practical.
Maintain as much personal contact as possible with business, civic,
fraternal, religious, political, recreational, charitable, youth and poverty
corporation groups, local radio stations, local newspapers and other
groups or media with community influence and interests to keep abreast
of community tensions and trends.
Assign competent member to attend scheduled local meetings of the planning
board, school board, poverty corporation, or any other community group, to
obtain information which will be used to facilitate planning of procedures
and/or programs to minimize community tensions and negative trends.
Direct that Community Affairs Officer, where appropriate:
a.
Maintain a close liaison with the management of facilities within
commands where large events are held
b.
Familiarize themselves with security coverage normally in effect
and typical arrangements made for various types of events
c.
Encourage management of these facilities to notify the local
precinct when a large event is anticipated so that a determination
can be made if police presence will be required.
Utilize resources of command to cope efficiently with existent problems
and accomplish mission of command.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-09

REVISION NUMBER:

PAGE:

08/01/13

COMMANDING 34.
OFFICER
(continued)

35.
36.
37.

38.

39.

40.
41.

42.
43.
44.
45.
46.

47.
48.

4 of 6

Act as the senior problem-solving coordinator for the command. As such
be responsible to:
a.
Identify major crime and quality of life problems affecting the command
b.
Perform an analysis of the identified crime and quality of life
problems in order to separate them into their essential components
c.
Design a response utilizing command, Department and community
resources, and where possible the resources of other agencies
d.
Implement the designed response
e.
Evaluate the effectiveness of the response and modify it, if necessary.
Administer command discipline.
Direct executive officer to adjudicate command discipline, when appropriate.
Consult with supervisor who has initiated command discipline against
member of the service concerning severity of penalty before announcing
penalty. Indicate date and time of consultation on form.
Confer with patrol borough adjutant prior to adjudicating third command
discipline for same individual within period of six months to determine if
charges and specifications should be prepared.
Notify the borough adjutant or borough executive officer within
respective Bureau (Patrol Services, Housing, Transit), upon discovery or
notification that there is invoiced property stored in the command in
excess of thirty days and:
a.
Conduct investigation
b.
Expedite transfer of property to final storage location.
Cooperate with other units and agencies to accomplish mission of the command.
Notify Commanding Officer, Employee Management Division and
request removal proceedings be commenced when member of the service
fails to perform assigned duties in a satisfactory manner.
Observe special patrolmen on duty within command and report any
misconduct to Commanding Officer, License Division.
Inspect uniform, shield, cap device and identification card of special
patrolmen during March and September.
Have minimum of 10% uniformed members of the service qualified as
patrolwagon operators and distributed proportionately to squads.
Ensure that all members of command are familiar with nature and
function of command receptionist program.
Situate required furniture and clerical equipment for command
receptionist near command entrance.
a.
Provide secure location for Receptionist Log and files.
Provide transportation, within command, IF NECESSARY, to ensure
receptionist’s safety to and from command.
Read Performance Evaluations submitted by sergeants carefully and make
sergeants justify the ratings given to officers assigned to their squads.
a.
If an officer performs below competent (2.5 or lower), or is rated extremely
competent (5.0), the commanding officer MUST be the reviewer.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-09

REVISION NUMBER:

PAGE:

08/01/13

COMMANDING 49.
OFFICER
(continued)

50.
51.
52.
53.

54.

55.

56.

57.
58.

59.

60.
61.

62.
63.
64.

5 of 6

Visit upon assignment to command and semi-annually thereafter, for
briefing, the following:
a.
Civilian Complaint Review Board
b.
Internal Affairs Bureau
c.
Community Affairs Bureau
d.
Quality Assurance Division.
Visit the Office of Equal Employment Opportunity for briefing, upon
assignment to command and annually thereafter.
Designate a supervisor within the command to serve as the alternate in
the event of long term absence of the training sergeant.
Designate one uniformed member of the service to function solely as the
precinct’s Domestic Violence Prevention Officer.
Develop and review precinct School Security Plan, Summer Youth
Security Plan and Safe Corridor Plan and Safe Passage Plan for Transit
Bureau commands.
Ensure that complaints of crimes occurring on the transit system are faxed
to the Transit Bureau Crime Analysis Section and the district of occurrence,
and that the proper Jurisdiction Code 01 is affixed to all reports.
Meet, annually, with ranking officers/supervisors within command to
discuss their responsibilities under the New York City Police
Department’s Equal Employment Opportunity Policy.
Discuss the N.Y.P.D.’s sexual harassment policy with all members of the
command, both uniformed and civilian, or ensure that such discussions
are held by designated supervisor(s).
Reiterate to supervisors that they are responsible for creating a
professional work environment for their subordinates.
Assess, regularly, the working environment within the command/unit to
maintain a professional atmosphere and rectify those situations, which
undermine professional conduct and achievement.
Advise employees that vulgar language, sexually degrading statements or
jokes, as well as the display of photographs or magazines of a sexual
nature, are offensive, unwelcome, inappropriate in the work place, and
subject to disciplinary action.
Encourage all members of the service to report inappropriate conduct.
Instruct all members of the command that retaliation against those
members of the service who come forward to report misconduct
(corruption, violations of E.E.O. policies, etc.) is against Department
policy and will not be tolerated.
Have the command integrity control officer review Department records
pertaining to the assignment of radios.
Review the assignments of radios assigned outside of command on a
permanent basis and determine the necessity of its continuance.
Make a background inquiry, if necessary, through the Internal Affairs Bureau
Command Center during the initial stages of an official investigation involving
a member of the service and PRIOR to suspending, modifying or placing the
member concerned on restricted duty pending an evaluation of duty status.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

202-09

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

6 of 6

This conferral is to obtain background information that may assist in the investigation.
All decisions regarding the investigation, as well as any resulting determination
regarding the member’s duty status, remain the responsibility of the commanding
officer/duty captain concerned

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-10

EXECUTIVE OFFICER
DATE ISSUED:

08/01/13

EXECUTIVE
OFFICER

1.

2.

3.

4.
5.
6.
7.
8.
9.

10.
11.
12.
13.
14.
15.
16.
17.
18.
19.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Assume command and perform functions of the commanding officer
during absence.
a.
Sign routine communications and reports, during absence of
twenty-four hours or more.
Respond to major radio runs and unusual occurrences within command,
when available, and perform prescribed functions.
a.
Request assistance of the duty captain, as necessary.
Make entry in Command Log when reporting on or off-duty, when leaving
for patrol, emergencies, etc., indicate manner of patrol, Department auto
number, if applicable, and whether in uniform or civilian clothes.
a.
Use Department auto when on patrol, when presence is required at
scene of an emergency or when traveling within city on official
business.
Supervise performance of administrative functions in the command.
Study deployment of resources of command and recommend more
effective deployment to commanding officer, where appropriate.
Coordinate all specialized units.
Evaluate training, planning and personnel functions and needs of the
command and make recommendations to the commanding officer.
Inspect uniforms, equipment, and general appearance of members of the
command frequently.
Inspect and sign ACTIVITY LOGS (PD112-145) of platoon
commanders, special operations lieutenants and patrol supervisors at least
once a month.
Supervise the investigation of communications and preparation and
forwarding of written reports.
Perform duty under the chart, or as directed by the borough commander
and perform functions of “duty captain” when directed.
Perform tours, on “open days,” which best meet the day to day needs of
the command.
Do not perform the same duty as commanding officer, if both working the
same tour. (One will perform patrol duty and conduct field inspections, etc.).
Conduct investigations as directed by commanding officer or other
competent authority.
Insure that command is clean, all equipment is accounted for and in good
condition, and personnel are performing a necessary police duty.
Represent the commanding officer at community meetings of concern to
command when designated.
Perform duty in uniform, when practical.
Inspect and sign Interrupted Patrol Log once each tour.
Adjudicate command discipline as directed by commanding officer.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-10

EXECUTIVE
OFFICER
(continued)

REVISION NUMBER:

PAGE:

08/01/13

20.

21.

2 of 2

Review Command Log entries regarding invoiced property daily and if any
property is stored in the command in excess of thirty days, consult with the
operations coordinator, desk officer, evidence/property control specialist
etc., to determine the appropriate course of action to expedite the transfer
of the property to the final storage location.
a.
Brief the commanding officer on actions taken.
Personally conduct, in conformance with the Quality Assurance Division
self-inspection program, the command self-inspection of STOP,
QUESTION AND FRISK REPORT WORKSHEETS (PD344-151A).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-10a

COMMANDING OFFICER, INVESTIGATIONS UNITS
DATE ISSUED:

08/19/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 2

PURPOSE

To assist Investigations Units in maintaining the highest standards of integrity by
identifying and correcting misconduct and deficiencies; to clearly define the
duties/responsibilities of Investigations Units’ Commanding Officers.

DEFINITIONS

FUNCTION MONITORING – Proactive monitoring techniques designed to
identify and/or prevent misconduct, violations of Department guidelines or
administrative
deficiencies.
Function
monitoring
can
include
activities/programs unique to each area of responsibility of an individual
Investigations Unit, including:
a.
Patrol monitoring
b.
Personnel monitoring
c.
Process Auditing
d.
Visits/inspections of facilities
e.
Inventory control
f.
Self-initiated monitoring programs, quality control or audit
reviews.

COMMANDING
OFFICER,
INVESTIGATIONS UNIT

1.

2.

3.

Oversee investigations or other integrity related assignments as directed
by the Deputy Commissioner/patrol borough/bureau commander/designee,
competent authority or the Internal Affairs Bureau, such as:
a.
Firearms discharges by uniformed members of the service
(PATROL BOROUGH INVESTIGATIONS UNITS ONLY)
b.
Domestic incidents involving members of the service
c.
Any on/off duty incidents when requested by the duty captain
including domestic disturbances involving members of the service
that may result in the removal of firearms
d.
Bribery arrests
Ensure integrity control officers are conferred with regularly and provide
assistance with ongoing investigations, including integrity control officer
self-initiated cases, and be responsible for:
a.
All cases referred to precinct/unit commanding officers by the
Investigations Units
b.
Recording all self-initiated cases conducted by integrity control
officers under jurisdiction for informational purposes and future
reference
c.
Recording and being cognizant of Integrity Monitoring File
locations identified by commands under jurisdiction.
Ensure the following auditing functions are performed:
a.
Review of command’s self-inspection programs. Conduct separate
and independent review of commands’ self inspections, on a
regular basis
b.
Review of time and payroll records
c.
Evaluation of command level training

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-10a

PAGE:

08/19/13

2 of 2

d.

COMMANDING
OFFICER,
INVESTIGATIONS UNIT
(continued)

4.
5.

ADDITIONAL
DATA

REVISION NUMBER:

Analysis of civilian complaints, vehicle collisions, sick
records, disciplinary records, etc., to ascertain patterns and
identify specific commands, platoons, locations and/or members
of the service with integrity related problems
e.
Review all audits conducted by the Quality Assurance
Division (e.g., Crime Classification Evaluations, ICAD
Audits, Precinct Evaluations) for evidence of potential
misconduct and conduct further investigations when situations
warrant
f.
Conduct independent reviews of complaint reports to ensure
compliance with Department directives
g.
Conduct reviews of Crime Analysis complaint re-classifications
with particular attention to complainant “call-backs”
h.
Regularly inspect Crime Reclassification Log and review
supervisory sign-off of Complaint Reports for timeliness and
accuracy
i.
Maintain a vigorous function monitoring program
j.
Develop and maintain an automated case management system
that assures timely reassessment of cases and dissemination of
information
Provide copies of all Case Closing Reports to the Internal Affair’s
Bureau.
Present cases to the Internal Affairs Bureau Steering Committee as per
the protocols set forth by the Chief of Internal Affairs Bureau.

DEPARTMENT POLICY
Any Investigations Unit, before commencing a self-initiated investigation into improper
crime reporting (e.g., Complaint Reports / ICAD Audits), must confer with Quality
Assurance Division's Confidential Investigation Team. Function monitoring will include
random field observations, inspections, audits, etc. (not associated with active
investigations) to ensure compliance with Department regulations, directives and
procedures. Observations/inspections shall include: visits to assigned facilities,
members on assignments, radio runs, fixed posts, inspection of facilities (Interrupted
Patrol Log, dormitories, etc.), observations/visits to Integrity Monitoring File locations,
and any other appropriate monitoring as directed.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-11

OPERATIONS COORDINATOR
DATE ISSUED:

08/01/13

1.
OPERATIONS
COORDINATOR
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.

14.

15.
16.
17.
18.
19.
20.
21.
22.
23.

24.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

Perform duty in uniform as staff officer assisting the commanding officer
in administrative matters.
Do not perform patrol duty, or be assigned to desk duty.
Review and supervise the maintenance of records and files of command.
Ensure that all members of the service assigned to the command are working
within the correct and authorized chart relative to their assignment.
Coordinate all overtime programs within the command.
Coordinate the command’s safety programs, i.e., OSHA, etc.
Supervise the command’s staff and ensure that they are in proper uniform
and performing a necessary police function.
Supervise the principal administrative associate assigned to the command.
Enter in Command Log the time arriving and leaving command and the
reason.
Perform tours as designated by the commanding officer.
Interview civilians and representatives of civic organizations in the
absence of the commanding/executive officer.
Represent the commanding officer at civic and fraternal meetings within
command, when designated.
Coordinate the human relations program of the command by maintaining close
liaison with the Borough Community Affairs Coordinator and the Chief,
Community Affairs.
Review all orders and prepare summaries of pertinent information for
presentation to members of the command at Command Level Training
Program or roll call instruction.
Prepare written instructions for sergeants and police officers.
Supervise the maintenance of the command library.
Supplement instructions of desk officer in the absence of the
commanding officer, to outgoing platoons.
Keep sergeants informed of conditions within the command.
Relay instructions of commanding officer to members of command.
Supervise the civilian cleaners.
Supervise the election details.
Apportion communications equally among sergeants for investigation.
Ensure completed POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORTS (PD439-1424) are scanned
into the Quest for Excellence application.
Check property invoice books and property on hand.
a.
Review Command Log entries regarding invoiced property daily
and take immediate steps to remedy conditions that impair the
transfer of any invoiced property stored within the command in excess of
thirty days to the appropriate storage location and notify the
executive officer/commanding officer.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-11

REVISION NUMBER:

PAGE:

08/01/13

b.

OPERATIONS
COORDINATOR
(continued)
25.

26.

27.

28.
29.

30.
31.
32.
33.

34.
35.

36.

2 of 3

Designate a uniformed member to perform the duties of the
evidence/property control specialist when he/she is unavailable
due to vacation, sick, etc.
Conduct survey of command’s snow removal equipment (e.g.,
snowblowers, snow shovels, de-icing rock salt, etc.) by September 15th to
ensure its availability and adequacy.
a.
Obtain replacement supplies or equipment, if necessary.
Make Command Log entry of daily inspection of command for
cleanliness, security, safety hazards, condition of equipment, and the
display of offensive material.
a.
Ensure the Department sign entitled, “Free Interpretation Service
Available (SP 487)” is visibly displayed in the command
reception area and the dual handset telephonic interpretation
service equipped telephone is present and functional.
b.
Comply with P.G. 219-20, “Loss/Theft of Department Property”
if the dual handset telephonic interpretation service equipped
telephone is missing. In addition, immediately notify the
Telecommunications Unit, Monday through Friday from 0600 to
1800 hours, or the Inter-City Correspondence Unit at other times,
if the dual handset telephone is missing or defective.
Supervise semi-annual (during January and July) inspection of command
fire extinguishers.
a.
Have inspecting member of the service date and initial the tag
attached to the fire extinguisher.
b.
Make Command Log entry indicating that the inspection was performed.
Notify Borough or Bureau Safety Coordinator of hazards which are not
readily corrected by command personnel.
Review COMPLAINT REPORTS (PD313-152) and consult with planning
officer and Crime Analysis and Program Planning Section personnel to
determine priority locations relative to crime conditions within command.
Recommend redeployment of personnel, if necessary, to commanding
officer, executive officer, lieutenant platoon commander, or desk officer.
Notify members of command, through desk officer, of scheduled court
and other agency appearances and other related notifications.
Ensure the proper maintenance of the Subpoena Receipt Book.
Ascertain that a current list of restaurants willing to accept monthly
payments for meals provided for prisoners is maintained at the desk
including time restaurant is open and cost of meals.
Supervise or designate a supervisor to supervise the command’s evidence/
property control specialist.
Ensure security of lead seals, Narcotic Evidence Envelopes (Misc. 1-71),
Property Clerk Division Security Envelopes, Property Clerk Division
Jewelry Security Envelopes and peddler seals prior to issuance.
Ensure GUN SAFETY (PD420-110) sticker is affixed at all firearm
safety stations.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-11

PAGE:

08/01/13

37.
OPERATIONS
COORDINATOR
(continued)
38.
39.

40.

41.

42.

43.

NOTE

REVISION NUMBER:

3 of 3

Establish and maintain liaison with District Attorney’s Office concerned
to ascertain the necessity for all regular day off (RDO) court appearances
and, where possible, reschedule such appearance for a date other than the
member’s RDO.
Monitor performance of the command’s training sergeant to ensure that
all members are receiving necessary training.
Ensure all captions are completed in “Location During Absence” section
on LEAVE OF ABSENCE REPORT (PD433-041) including each
country, with the city/town or province where member of the service will be
staying, date(s) of departure and date of return when member request leave.
Ensure all members of the service are submitting LEAVE OF
ABSENCE REPORT at least five days before leave commences, except
in emergencies.
Ensure timekeepers make mandatory entries into Leave of Absence –
Location During Absence database, when a member submits a LEAVE
OF ABSENCE REPORT and is traveling to a foreign country.
Access Leave of Absence – Location During Absence database to verify
mandatory entries are made by command timekeepers for members who
are traveling to a foreign country daily during monthly self-inspections.
Ensure compliance with required entries on LEAVE OF ABSENCE
REPORT during monthly self-inspections.

An online user guide is available after logging onto the Leave of Absence management system.
Operations coordinators must ensure that all command timekeepers follow the instructions as
directed in the guide to make entries in the Leave of Absence – Location During Absence database.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-12

SPECIAL OPERATIONS LIEUTENANT
DATE ISSUED:

11/29/13

SPECIAL
OPERATIONS
LIEUTENANT

1.
2.
3.
4.
5.
6.
7.

8.
9.

10.

11.

12.
13.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

11/29/13

1 of 2

Perform duty in uniform whenever practical.
Sign in the Command Log at the beginning and at the conclusion of the tour.
Perform tours as approved by the commanding officer, choosing tours
that will maximize supervision of subordinate personnel.
Make Command Log entry when leaving or returning to the command.
Monitor field performance of subordinate personnel and personally
observe command conditions.
Coordinate the crime prevention and warrant enforcement programs of
command.
Supervise and coordinate command’s specialized personnel, including
School Safety Sergeant, Anti-Crime Teams, SNEU, Community Policing
Unit, Warrant Officers, Crime Prevention, Traffic Safety Officer, Youth
Officer, Auxiliary Police Coordinator, Peddler Enforcement and
Domestic Violence Unit personnel.
Inspect records and logs of subordinate units and personnel.
a.
Inspect and sign Community Policing Unit beat books monthly.
Inspect and sign ACTIVITY LOGS (PD112-145) of Anti-Crime, School
Safety, SNEU, CPU and, where applicable, Peddler Enforcement
Sergeants each month.
Review and sign the POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORT (PD439-1424) for subordinates and
confer with detail sergeants as necessary.
a.
Deliver REPORTS to operations coordinator within seven days
following month for which submitted.
Access the Quest for Excellence application and prepare QUARTERLY
ASSESSMENT OF SQUAD SERGEANT (PD439-1425) by the tenth
day of the month following the reporting period.
Review and approve schedules for subordinate personnel on a weekly
basis.
Act as the problem solving coordinator for the command, in conjunction
with, and at the direction of the commanding officer.
a.
Be responsible for assisting the commanding officer to:
(1)
Identify major crime and quality of life problems affecting
the command.
(2)
Perform an analysis of the identified crime and quality of
life problems in order to separate them into their essential
components.
(3)
Design a response utilizing command, Department and
community resources, and where possible the resources of
other agencies.
(4)
Implement the designed response.
(5)
Evaluate the effectiveness of the response and modify it, if
necessary.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-12

SPECIAL
OPERATIONS
LIEUTENANT
(continued)

REVISION NUMBER:

PAGE:

11/29/13

14.

15.

16.
17.
18.

19.
20.

21.
22.

23.
24.

25.

26.

2 of 2

Attend Community Council, Community Board, and similar meetings, at
the direction of the commanding officer.
a.
Be cognizant of community crime trends and quality of life
conditions, allocating resources to address these concerns.
Maintain contact with community associations and civic groups to foster
positive community relations and mutual involvement in addressing
crime and quality of life conditions.
Attend public meetings where subordinate members are addressing
groups to observe and supervise performance.
Prepare annual evaluations for subordinate supervisors under direct control.
Maintain contact with principals of local schools.
a.
Ensure that school safety sergeant, youth officer and community
patrol officers are maintaining contact with these institutions.
Be knowledgeable in current orders and procedures.
a.
Instruct and test subordinate personnel in these matters.
Confer regularly with platoon commanders regarding conditions within
command.
a.
Encourage exchange of information between specialized units and
platoons.
Be responsible for the Field Training Program of probationary police officers
assigned to the precinct Community Policing Unit.
Confer regularly with the command’s detective squad commander to
share information.
a.
Encourage exchange of information between the detective squad
and specialized units.
Supervise and coordinate the activities of the command’s Auxiliary
Police Program through the Auxiliary Police Coordinator.
Ensure that the Auxiliary Police Coordinator actively recruits new
members, conducts required training courses, and properly equips
Auxiliary Police personnel.
Integrate the auxiliary police functions into the command’s problem
solving objectives, e.g., crime prevention, community affairs, community
policing, youth planning, etc.
Keep commanding officer apprised of all Auxiliary Police activities.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-13

LIEUTENANT – PLATOON COMMANDER
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

LIEUTENANT PLATOON
COMMANDER

1.

Be responsible for all command operations during the tour performed.
a.
Perform duties of desk officer as outlined in P.G. 202-14, “Desk Officer,”
if assigned to a Patrol Services Bureau precinct.

NOTE

At the discretion of the precinct commanding officer, lieutenant platoon commanders
may perform field duties as specified in step 26 below, provided that two or more
sergeants are assigned to duty with that platoon, one of whom has been designated as
patrol supervisor.

b.

c.
d.

NOTE

The lieutenant platoon commander will not ordinarily perform the
duties of the patrol supervisor, and will remain responsible for
ALL duties listed in this procedure.
Identify conditions to be addressed by members working the platoon
on a continuing basis.
Allocate, based upon conferral with special operations lieutenant,
all resources available for the platoon including, community
policing, anti-crime, street narcotics enforcement unit(s) and
peddler enforcement personnel.

When a lieutenant platoon commander is performing the duties of the desk officer in a Patrol
Services Bureau precinct, he/she will remain at the desk area of the command facility.
However, in the event of an emergency situation occurring in the field, the lieutenant platoon
commander may respond to the scene, e.g., mobilizations, homicides, firearms discharges by
uniformed members of the service. A Command Log entry will be made indicating the time
of departure, the location, and the details of the event requiring the lieutenant platoon
commander’s presence. Lieutenant platoon commanders will remain on the scene only as
long as their presence is required, upon which time they will return to the command and
resume the duties of the desk officer. In the lieutenant platoon commander’s absence, a
supervisory officer will assume the responsibilities of the desk officer.

2.
3.
4.
5.
6.

7.
8.

Sign Command Log at beginning and end of tour.
Perform duty in uniform.
Review actions of patrol supervisors to ensure compliance with
Department policies and procedures.
Participate as a member of the precinct management team.
Advise and confer with commanding/executive officers, operations
coordinator, special operations lieutenant, integrity control officer, squad
commander and BRAM commander, if appropriate, on matters of
importance, unusual arrests or occurrences, personnel and integrity
concerns, and other conditions requiring their attention.
Confer with integrity control officer regarding personnel, civilian
complaints, sick records, overtime concerns and integrity issues.
Confer frequently with the special operations lieutenant regarding
command crimes and conditions.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-13

REVISION NUMBER:

PAGE:

08/01/13

2 of 4

LIEUTENANT PLATOON
COMMANDER
(continued)

9.

NOTE

If the lieutenant platoon commander is unavailable, any other lieutenant or above
performing duty within the command will perform the above step.

10.

11.
12.
13.

14.

15.

16.
17.

Confer with lieutenant platoon commander or patrol supervisor from
previous tour, at start of tour.
Access the Department’s intranet webpage to ascertain active Paid Detail
locations and times of assignment within the precinct, at start of tour.
a.
Make a Command Log entry indicating results of inquiry into
active Paid Detail locations, including times of assignments.
b.
Print reference copy of Paid Detail assignments scheduled during
tour and attach to roll call.

Confer with lieutenant platoon commanders of adjacent precincts, police
service areas and transit districts to coordinate crime strategies.
Ensure radio transmissions affecting the command are monitored at all times.
Cause necessary changes or adjustments in roll call at beginning of tour.
a.
Schedule meals for supervisors assigned to platoon so that a
supervisor is on duty at all times.
b.
Grant tour changes and excusals for members of platoon when
appropriate.
Supervise roll call.
a.
Personally inspect the outgoing platoon to ensure the personal
appearance of members meets Department standards.
b.
Instruct and question members relative to command conditions.
c.
Ensure members are familiar with integrity concerns.
d.
Ensure members are aware of active Paid Detail locations and times
of assignments at these locations within the precinct.
Ensure all personnel of the platoon are properly supervised and
performing duty in a satisfactory manner.
a.
Evaluate effectiveness of assignments.
b.
Review and sign the POLICE OFFICER’S MONTHLY
CONDITIONS IMPACT MEASUREMENT REPORT (PD4391424) for subordinates and confer with detail sergeants as necessary.
(1)
Deliver REPORTS to operations coordinator within seven days
following month for which submitted.
c.
Conduct interviews personally with personnel assigned to the
platoon performing in an unsatisfactory manner.
d.
Conduct all return from sick interviews for members of the platoon.
e.
Review disciplinary records (CCRB, CPI) of all members
assigned to platoon.
f.
Assume responsibility for Early Intervention Monitoring for
members of platoon.
Prepare annual evaluations of subordinate platoon supervisors.
Inspect the command facility each tour and record results in the
Command Log.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-13

LIEUTENANT PLATOON
COMMANDER
(continued)

PAGE:

08/01/13

18.
19.

20.
NOTE

REVISION NUMBER:

3 of 4

Be responsible for proper entries of complaint information in the On Line
Complaint System for the tour.
Evaluate training needs and confer with training sergeant as required.
a.
Recommend members of the platoon receive specific training
required for complete tour operations, i.e., fingerprint training,
scooter qualification, etc.
Designate a supervisor to conduct “platoon briefing.”

The “platoon briefing” should include information compiled by the training sergeant,
i.e., Police Commissioner’s messages, bulletins, and addresses by commanding officers,
executive officers, integrity control officers, etc. The “platoon briefing” will include
incident critiques by lieutenant platoon commanders and patrol supervisors, and regular
updates regarding crime patterns, crime trends, wanted persons and discussions of
precinct conditions and tactics for addressing these conditions.

21.

22.
23.
24.
25.
26.

Investigate communications and perform assigned self-inspections, as
directed by commanding officer.
a.
Ensure sergeants properly and accurately complete self-inspections,
communications, and reports.
Inspect and sign ACTIVITY LOGS (PD112-145) of patrol supervisors
daily.
Maintain ACTIVITY LOG and make entries listing times, names,
locations and assignments of members visited.
FIRST PLATOON - Review reports and forms prepared for the previous
twenty-four hours.
SECOND PLATOON - Be responsible for maintenance and weekly
inspection of Department vehicles.
Perform the following duties when assigned as a lieutenant platoon
commander in a command other than a Patrol Services Bureau precinct:
a.
Perform duty in civilian clothes when directing plainclothes units or
making discreet observations with the integrity control officer,
when directed by commanding officer or other competent authority.
b.
Divide one’s time and movement during tour between the field
and command facility, as needs dictate.
c.
Sign Command Log and notify Communications Section when
leaving to and returning from patrol.
d.
Ensure radio transmissions affecting the command are monitored
at all times.
e.
Respond to radio runs unannounced to observe performance of
sergeants and police officers.
f.
Evaluate driving habits and abilities of members of the platoon
and take corrective action as necessary.
g.
Respond to and direct police activities at serious crimes and
emergencies.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-13

LIEUTENANT PLATOON
COMMANDER
(continued)

REVISION NUMBER:

PAGE:

08/01/13

h.

27.

4 of 4

Ensure all arrests are processed expeditiously and under proper
supervision.
i.
Perform tour as designated by commanding officer.
Access the Quest for Excellence application and prepare QUARTERLY
ASSESSMENT OF SQUAD SERGEANT (PD439-1425) by the tenth
day of the month following the reporting period.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-13a

CRIMINAL JUSTICE BUREAU BOROUGH COURT LIAISON OFFICER
DATE ISSUED:

08/01/13

BOROUGH
COURT
LIAISON
OFFICER

1.
2.
3.

4.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Perform an operational tour of duty as approved by the commanding
officer, choosing tours that will maximize operational efficiency.
Submit weekly schedule to the Criminal Justice Bureau, Operations
Commander, via the commanding officer of the Court Section.
Confer weekly with members of the borough District Attorney’s Office
and patrol borough command to monitor trends and develop strategies that
will improve criminal prosecutions.
Confer with the supervising judge of the borough Criminal Court, Family Court
and administrator of the New York City Corporation Counsel, bi-weekly.
a.
Develop channels of communication and information sharing with
these agencies, as appropriate.

The goal of communication and information sharing is to improve conviction rates.

5.

6.
7.

8.

9.

10.
11.

Review arrests processed as “declined prosecution” and recommend ways
to prevent future “declined prosecutions.”
a.
Review and analyze arrest documents (e.g., COMPLAINT
REPORT[S] [PD313-152], Affidavits, Supporting Depositions,
Court Complaints, ACTIVITY LOG [PD112-145] entries, etc.) to
determine ways to improve prosecutions.
Provide assistance to supervisors investigating court appearances that
resulted in overtime.
Provide assistance to supervisors investigating complaints regarding
uniformed members of the service who failed to report for a scheduled court
appearance.
a.
Verify that commands are being properly notified when uniformed
members are scheduled for a court appearance.
Make recommendations on ways to improve courtroom testimony.
a.
Visit the different courts within assigned borough to observe
performance and conduct of uniformed members attending court
b.
Review courtroom testimony to uncover and correct deficiencies
c.
Confer bi-weekly with Assistant District Attorneys regarding
effectiveness of uniformed members’ testimony
d.
Review Department training regarding courtroom testimony and
make recommendations in writing (through channels), as necessary,
to improve the curriculum.
Prepare report on Typed Letterhead to commanding officer monthly,
containing recapitulation of the previous month’s conferrals, observations
and conclusions.
Provide assistance to members of the New York State Commission of
Correction in their inspection of Department holding pens and detention cells.
Coordinate the Court Section fire safety plan and attend fire drill meetings.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-13a

BOROUGH
COURT
LIAISON
OFFICER
(continued)

REVISION NUMBER:

PAGE:

08/01/13

12.
13.

14.
15.

2 of 2

Provide assistance to members of Family Court in their site visits to inspect
and certify juvenile rooms.
Confer with administrators and staff members of any agency deemed
appropriate by the Commanding Officer of the Criminal Justice Bureau that
is involved in the enforcement of City and State laws and regulations.
Attend monthly prosecution assessment meetings at the Criminal Justice
Bureau.
Perform assignments as directed by the commanding officer, borough Court
Section.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-14

DESK OFFICER
DATE ISSUED:

11/29/13

DESK OFFICER 1.

2.
3.
4.

5.

6.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

11/29/13

1 of 4

Sign name and time in Command Log when assuming desk officer duties
and at end of tour.
a.
Enter the names of sergeants in the Command Log as present for
duty immediately prior to the start of their tour.
Perform duty in uniform.
Be responsible for all police operations within command during tour.
Check command email frequently throughout tour.
a.
Checks are required immediately after the start of tour and again
during the fourth hour of tour. Record checks in the Command
Log.
b.
Ensure important or actionable information is relayed to the
outgoing platoon or appropriate command personnel, as required.
Visit all areas of the command facility at least once each tour.
a.
Personally check both female and male restrooms and locker rooms
for any structural defects that would permit visual access by persons
located outside these private areas, and take immediate corrective
action to rectify any such condition, when circumstances dictate.
b.
Inspect command for display of any offensive material.
Sign out in Command Log when leaving desk area for any reason, e.g., personal
necessity, meal, inspection of command facility, and sign in upon return.

When there is more than one patrol supervisor working on patrol, one will relieve the
desk officer for meal. Meal relief is not considered an emergency. Police officers will
not be assigned to desk duty.

7.

8.
9.

Supervise arrest processing.
a.
Periodically inspect the arrest processing area and ascertain
number of prisoners on hand and length of time in command.
b.
Reassign personnel as necessary.
Question arresting officers regarding circumstances of arrest (i.e., details of
occurrence, use of force, evidence recovered, determination of charge, etc.)
Inspect the property locker and all areas within command where invoiced
property is being held at the commencement of each tour.
a.
Conduct “Physical Inventory” of property utilizing the Property and
Evidence Tracking System.
b.
Inspect seals on all plastic and jewelry security envelopes present
for tampering and conduct immediate investigation if seal is
violated.
c.
Inspect Property Clerk Division seals on all street vendor property
bags and compare their serial numbers with those serial numbers
entered into the PROPERTY LOG.
d.
Enter results of inspection of invoiced property and Property
Clerk Division seals in Command Log by documenting the

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-14

REVISION NUMBER:

PAGE:

11/29/13

DESK OFFICER
(continued)

10.
11.

12.

13.
14.
15.
16.
17.

18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.

2 of 4

“Physical Inventory” number ascertained from the Property and
Evidence Tracking System. Make a separate entry indicating any
INVOICES stored within the command in excess of thirty days,
listing each PROPERTY CLERK INVOICE number.
e.
Notify the operations coordinator of the number of PROPERTY
CLERK INVOICES stored within the command in excess of
thirty days and expedite delivery of the invoiced property to its
final storage location.
f.
Safeguard key and invoiced property during tour.
Certify to accuracy and completeness of entries in Command Log
concerning vouchered property.
Make required adjustments at roll call and finalize as per ARCS
procedures.
a.
After platoon is posted record post changes in the Command Log
and on front of ROLL CALL (PD406-144) as they occur.
Conduct roll call and, in the absence of a lieutenant platoon commander, inspect
uniforms and equipment of members of outgoing platoon, question member’s
knowledge of command conditions, and ensure familiarity with integrity concerns.
Notify patrol supervisor of reassignment of members returning from court
or other details.
Maintain Command Log.
Interview visitors entering command.
Monitor FINEST for messages affecting command or members of command.
Supervise performance of:
a.
Command clerk
c.
Attendant
b.
Telephone switchboard operator
d.
Patrolwagon operator
DO NOT assign attendant any duty requiring them to leave cell block
while prisoners are lodged therein.
Supervise entries made on PRISONER ROSTER (PD244-145).
Examine and sign forms and reports as required.
Process summonses issued during previous twenty-four hour period when
performing duty with first platoon.
Supervise issuance of summons books.
Process application for bail and personal recognizance.
Verify return roll call.
a.
Supervise platoon sign-out at end of tour.
Enter in Interrupted Patrol Log identity of all members of platoon
entering command for any reason.
Certify entries in TELEPHONE DISPATCH LOG (PD112-143) by
signing the LOG after 4th hour and at end of tour.
Record hourly rings for all uniformed members performing duty between
0200 and 0700 hours.
Maintain Telephone Record.
Operate and monitor base radio.
Arrange meals and reliefs for personnel assigned to duty in command facility.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-14

REVISION NUMBER:

PAGE:

11/29/13

DESK OFFICER 31.
(continued)
32.
33.
34.
35.

36.
37.
38.
39.
40.
41.
42.

43.
44.

45.

46.
47.
48.
49.

3 of 4

Ascertain that supervisor conducts investigation when a member of the
service is injured and/or Department property is damaged and submit
required reports in connection therewith.
Make required notifications to members of the service assigned to or
residing within command.
Supervise distribution of paychecks and make appropriate Command Log entries.
Notify commanding officer of important matters, i.e., unusual arrest or
occurrences and important messages or conditions requiring personal attention.
Promptly notify the Intelligence Bureau’s Criminal Intelligence Section of
major incidents i.e., homicides; assaults involving shootings, stabbings or
slashings; home invasions; crime resulting in serious injury to members of the
service, significant seizure of contraband, drugs, money, or fireworks;
burglary, robbery, firearms, shooting, or pattern crime arrests; gang incidents;
hidden compartments (traps) in specific vehicles and any other special
circumstances deemed appropriate by the Commanding Officer, Intelligence
Bureau and/or precinct/PSA/transit district commanding officer.
Confer with commanding officer, executive officer, and operations
coordinator concerning any trends observed or other matters of importance.
Safeguard and distribute portable radios giving priority to nature of
member’s assignment.
Check on repair, availability and distribution of field equipment, i.e., portable
radios and emergency equipment and make entries in pertinent records.
Examine reports and forms prepared during previous twenty-four hours and
process as required when performing duty with the First Platoon.
Forward reports or forms to Departmental units or other commands.
Ensure that the United States flag is displayed properly between sunrise
and sunset on each day.
DO NOT permit unauthorized person behind desk except the following
persons when performing their official duties:
a.
Members of the service d.
Corporation Counsel or assistant
b.
Judicial Officers
e.
Comptroller or assistant
c.
M.E. or assistant
f.
District Attorney or assistant
Accept service of civil process for member of command and notify member
concerned, when principal administrative associate not performing duty.
Assign qualified member to operate patrolwagon when civilian operator is not
available. If neither is available in command, request patrol borough
command to assign operator.
DO NOT assign patrolwagon operator any duty outside stationhouse without prior
approval of borough court section concerned. (Assignments from borough court
section concerned have priority over precinct assignments).
Verify arrival and departure of command receptionist by signing
Personnel Schedule and Time Sheet.
Forward command receptionist program reports as required.
Supervise subordinate members of command.
Lieutenant platoon commanders serving as desk officers will evaluate
effectiveness of command patrol assignments.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-14

REVISION NUMBER:

PAGE:

11/29/13

DESK OFFICER 50.
(continued)
51.
52.
53.
54.
55.

56.
57.

58.

4 of 4

DO NOT deploy SNEU/Anti-Crime/Peddler Enforcement personnel
unless a SNEU/Anti-Crime/Peddler Enforcement supervisor is assigned
directly and totally to their supervision.
Ensure that meals assigned to supervising officers performing duty are
scheduled so that a supervisor is on patrol at all times.
Notify telephone switchboard operator of all post changes.
Report defective gas pumping equipment to Fleet Services Division, Fuel Control.
Promptly post any messages which modify the “Uniform of the Day.”
Prepare DAILY VEHICLE ASSIGNMENT SHEET (PD120-141) on each
tour. Maintain SHEETS for the current month on a clipboard behind the desk.
a.
Verify DAILY VEHICLE ASSIGNMENT SHEET when
performing duty with the first platoon.
b.
Have completed SHEETS filed after each month.
Prepare PRECINCT CONSOLIDATED TOUR REPORT (PD120-140)
on every tour and attach to the desk copy of the ROLL CALL.
Inspect all areas containing Department computer systems at least once
each tour and ensure that all systems are being used within Department
guidelines and are not damaged in any way.
Make required entries on Roll Call Adjustment (Misc. 3084) and
corresponding changes on desk copy of ROLL CALL prior to the start of
the incoming platoon.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-15

COMMAND INTEGRITY CONTROL OFFICER
DATE ISSUED:

08/19/13

COMMAND
INTEGRITY
CONTROL
OFFICER

1.
2.
3.

4.
5.

6.
7.

8.
9.
10.

11.

12.

13.
14.
15.
16.
17.
18.
19.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 3

Perform NO DUTIES other than integrity control.
Perform duty regularly in one command.
Develop and Maintain:
a.
An Integrity Control Program suitable and responsive to
command conditions and
b.
A comprehensive overtime control plan which includes an audit
and review process.
Make recommendations to commanding officer concerning integrity control.
Observe command conditions and visit corruption prone locations
frequently, at irregular hours. Keep commanding officer advised of
conditions and possible corruption hazards.
Visit command holding cells, detective holding cells, emergency rooms
and hospitalized prisoner rooms.
Assist commanding officer in developing sources of information
regarding integrity and corruption by maintaining rapport with members
of the service (uniformed and civilian) and private citizens.
Instruct uniformed members of the service, during roll call training, on
the proper methods of identifying, reporting and combating corruption.
Provide advice to commanding officers/unit commanders concerning
appropriate penalties for violations of Department regulations.
Conduct investigations and submit reports in response to official
communications received from the Internal Affairs Bureau and patrol
borough investigations units when so assigned by commanding officer.
Compile, maintain and update “Confidential Performance Profile” of
subordinate members. Verify the “Profile” annually with the Central
Personnel Index of the Personnel Bureau, and forward all necessary “Profile”
information to member’s commanding officer when member is transferred.
Confer with all sergeants upon their assignment to the command and
annually thereafter, apprising them of those members of the command who
have significant negative information in their “Confidential Performance
Profile.”
Conduct CPI check when new members are assigned to command.
Inspect time cards, overtime records, property records, minor violations
log, vending machine ledgers, etc.
Maintain records concerning the Integrity Control Program including a
“Integrity Monitoring File” (see P.G. 203-21).
Review records relating to court appearances resulting in overtime.
Inspect and sign ACTIVITY LOG (PD112-145) of sergeants.
Inform local businessmen of Departmental policy and provisions of the
Penal Law, concerning corruption and gratuities.
Develop liaison with Internal Affairs Bureau and patrol borough
investigations units to exchange information for self initiated anticorruption programs.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-15

COMMAND
INTEGRITY
CONTROL
OFFICER

REVISION NUMBER:

PAGE:

08/19/13

20.

(continued)

21.
22.
23.

2 of 3

Review Command Log entries regarding invoiced property daily and if any
property is stored in the command in excess of thirty days, consult with the
operations coordinator, desk officer etc., to determine if an integrity or
corruption hazard exists. If so, brief the executive officer/commanding
officer and take appropriate action to correct the situation.
Notify patrol borough investigations unit concerned regarding self
initiated cases.
Verify Identification Section’s printout of Criminal History Record
Inquiries (name checks).
Ensure the annual issuance and collection of the NYPD Restricted
Parking Permits (Misc. 23-N) is in compliance with P.G. 219-29,
“Distribution and Use of NYPD Restricted Parking Permits.”
a.
Maintain a record of the issuance and return of the NYPD
Restricted Parking Permits in a command Parking Permit Log as
follows:

PERMIT
NO.

DATE
ISSUED

NAME OF
MEMBER

VEHICLE
MAKE

24.
25.

26.

27.
28.

29.
30.

31.
32.

DATE
RETURNED

REMARKS

PLATE #

Check equipment and supplies regarding misuse or misappropriation.
Ascertain that computer security and integrity is maintained, including all official
Department recorded media or recorded media coming into possession of the
Department as evidence or for investigative purposes (e.g., video tape,
photographic images or pictures, audio recordings, electronic or internet files,
etc.).
Conduct investigations when member of the service in the military fails to
provide appropriate military contract and drill schedule to precinct
timekeepers.
Physically inspect all Department radios assigned to command monthly to
ensure accountability.
Identify all radios assigned outside of command on a permanent basis and
confer with the commanding officer regarding the necessity for its
continuance.
Debrief prisoners concerning corruption/serious misconduct, when
possible.
Ensure accuracy of the license plates recorded on CERTIFICATION
OF PARKING SUMMONSES SERVED (PD160-146) by performing
random checks of summonses in accordance with established command
self-inspection procedures.
Become well versed in the use of the computerized Accident System
Index and its “AAMZ/AQIA screens”.
Utilize the aforementioned “screens” to regularly scan Police Accident
Reports (MV104AN) for the following corruption indicators:
a.
An inordinate amount of Police Accident Reports (PAR’s)
submitted by the same UMOS.
b.
Discrepancies between the dates and times of submitted PAR’s
and those of UMOS scheduled tours.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-15

COMMAND
INTEGRITY
CONTROL
OFFICER

PAGE:

08/19/13

3 of 3

c.
d.
33.

(continued)

34.

35.

NOTE

REVISION NUMBER:

Any PAR submitted by a command clerk and
Any PAR submitted by a UMOS assigned to an outside command, i.e.
task force, bordering precinct, etc.
Conduct investigation when warranted and contact the Fraudulent
Collision Investigation Squad for assistance, if necessary.
Access the Department’s intranet webpage each month to ascertain Paid
Detail activities of individual members assigned to command, including
times and locations.
a.
Select an appropriate representative sampling and compare against
command roll call and overtime records to ensure there are no
discrepancies.
b.
Include in command overtime self-inspection program.
Inspect all male and female lockers annually, during the month of
November, for proper display of Department stickers POLICE DON’T
MOVE (PD672-133) and PROPER TACTICS SAVE LIVES (PD642-110).
a.
Ensure that the POLICE DON’T MOVE sticker contains the
member’s rank, name, shield and squad number information
b.
Enter results of inspection of Department locker stickers in Command
Log.

Borough Investigations Units and the Borough Training Coordinator will conduct random
inspections of Command Level Training Program to ensure all members are receiving
required training.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-16

PRINCIPAL ADMINISTRATIVE ASSOCIATE
DATE ISSUED:

08/01/13

PRINCIPAL
ADMINISTRATIVE
ASSOCIATE

1.
2.

3.

4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Acts as principal assistant in precinct/police service area/transit district to
operations coordinator.
Responsible for direct line supervision and training of both uniformed
and civilian members of the service assigned to clerical, administrative,
and custodial staff, including roll call, payroll/time records, clerical,
crime analysis and communications.
Assists in providing staff supervision of SP9, telephone switchboard,
command clerk positions and all non-clerical civilian personnel.
a.
Inform and train personnel regarding changes in position functions.
b.
Consult with desk officer and training officer regarding training needs.
c.
Request civilian personnel be included in Command Level
Training Program, when appropriate.
Monitors attendance and punctuality of members of the service under his/
her supervision.
Responsible for scheduling adequate coverage of positions under his/her
supervision.
Develops and/or assists in developing procedures and methods, records
and operational controls.
Communicates new and/or modified policy methods and procedures to
staff and evaluates results.
Prepares routine, complex, and confidential communications, including
self-inspection reports.
Prepares performance evaluations for designated staff members using
“Tasks and Standards Guide.”
Attends supervisory staff meetings and conducts meetings with
subordinate staff.
Have a Command Log entry made of the time arriving and leaving the
precinct stationhouse, police service area, or transit district, and the reason.
Performs other assignments as directed by commanding officer and/or
operations coordinator.
Prepare self-inspection of command’s military leave records, as required.
Notify the operations coordinator and integrity control officer if
member’s current military contract and current drill schedule are not
provided by the member concerned.

In commands where there is no principal administrative associate assigned, the
commanding officer concerned will designate a member of the service to perform the
above functions.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-17

PATROL SUPERVISOR
DATE ISSUED:

08/01/13

PATROL
SUPERVISOR

1.
2.
3.

4.
5.

6.
7.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Report to the desk officer immediately prior to the start of tour for entry
in the Command Log as present for duty.
Supervise all police field operations within command during tour of duty.
Immediately respond to and direct activities at radio runs involving any
weapons (firearms, knives, etc.), serious crimes, burglaries and emergencies.
a.
Make appropriate ACTIVITY LOG (PD112-145) entries.
(1)
Communications Section will immediately dispatch a
patrol supervisor from an adjoining command if patrol
supervisor, command of occurrence, is not available.
Conduct roll call, if directed by lieutenant platoon commander or desk officer.
Confer with commanding officer, executive officer, operations
coordinator, lieutenant platoon commander and desk officer concerning
trends observed or other matters of mutual interest and importance.
Conduct investigation and submit reports on injuries to members of the
service (uniformed and civilian) or damage to Department property.
Report serious deficiencies in RMP seatbelts to lieutenant platoon
commander or in his/her absence, direct to commanding officer.

Take appropriate action if defects in seatbelts are deemed to be of a nature not consistent with
normal usage. In addition, be vigilant for indications that members are disabling or improperly
using seatbelts (e.g. buckling seatbelt behind occupant's body or behind seat).

8.
9.

10.
11.
12.
13.
14.
15.

16.
17.
18.
19.

Report all vandalism of RMP seatbelts to the Internal Affairs Bureau.
Visit various locations within command at different times during the first
platoon to ascertain that uniformed members of the service are
performing duty at all times.
Conduct investigations and submit reports as required.
Maintain ACTIVITY LOG and make entries listing times, names and
assignment of police officers visited.
Be cognizant of crimes and other conditions within command and instruct
police officers concerning activities that affect their sector/posts.
Patrol command in uniform equipped with portable radio, as directed.
Supervise inspection of Department vehicles assigned to members of platoon.
Visit police officers assigned to foot and radio motor patrol frequently
and at irregular intervals during tour and indicate visit by signing
ACTIVITY LOG of each member.
Visit uniformed members of the service assigned to hospital and special
posts at least once each tour.
Ensure that radio messages directed to member assigned to sector/post are
acknowledged.
Direct RMP units to resume patrol when services are no longer required.
Report derelictions of duty to commanding officer.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-17

PATROL
SUPERVISOR
(continued)

REVISION NUMBER:

PAGE:

08/01/13

20.
21.
22.

23.

24.
25.
26.

27.

2 of 2

Keep lieutenant platoon commander or desk officer notified of current
matters of importance.
Notify switchboard operator of location where meal will be taken and relieve
lieutenant platoon commander or desk officer for meal, when designated.
Direct uniformed members assigned to scooter duty to report to lieutenant
platoon commander or desk officer for reassignment when weather/road
conditions make scooter operation dangerous.
Review and sign POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORTS (PD439-1424) of police
officers/detectives specialists, weekly.
a.
Make required entries and deliver completed REPORTS to platoon
commander for review by the fifth day for the previous month.
Sign return ROLL CALL (PD406-144) after completion of tour.
Supervise member’s performance of duty, test knowledge of command
conditions and closely evaluate member’s activity.
Submit to commanding officer, in writing, recommendations for special
assignment, detective designation, or change in assignment for members
under supervision.
Evaluate driving habits and abilities of members of the platoon and take
corrective action as necessary.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-18

SUPERVISOR OF ANTI-CRIME PATROL
DATE ISSUED:

08/01/13

SUPERVISOR,
ANTI-CRIME
PATROL

1.

2.

3.

4.
5.
6.
7.
8.
9.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Confer with commanding officer, special operations lieutenant, crime
analysis officer and uniformed supervisors on patrol to identify locations
of high crime within the command.
Examine COMPLAINT REPORTS (PD313-152) and ON LINE
BOOKING SYSTEM ARREST WORKSHEETS (PD244-159) to
establish times and locations of violent street crimes and burglaries.
Inspect members daily for proper equipment and ensure that each
member is equipped with a nylon windbreaker jacket (including Transit
Bureau anti-crime members) conforming to the specifications of P.G.
204-04, “Optional Uniform Items,” and pepper spray.
Inspect Department autos daily for necessary equipment, including portable
red light.
Ensure that members are properly trained regarding duties as described in
current Department directives.
Supervise member’s performance, be cognizant of location of anti-crime
members, and be able to contact personnel at all times.
Apprise patrol sergeants of anti-crime activity locations for information
of uniformed members on patrol.
Ensure that anti-crime personnel do not conduct decoy operations without
prior approval of the bureau chief concerned.
Notify platoon commander and special operations lieutenant of all
incidents of importance that occur during tour.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-19

TRAINING SERGEANT
DATE ISSUED:

08/01/13

TRAINING
SERGEANT

1.
2.
3.

4.

5.

6.
7.
8.

9.

10.
11.
12.

13.

14.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Perform duty, in uniform, as the command’s primary training instructor
and coordinator of field training.
Perform tours of duty at the direction of the commanding officer, as
necessary.
MUST dedicate a minimum of four hours and thirty minutes of each tour
to patrol related functions, e.g., meal relief for desk officer and/or patrol
supervisor, investigating communications, etc.
Conduct training sessions for the three platoons as follows:
a.
1st and 2nd Platoons - 0720 to 0745 hours
b.
3rd Platoon - 1515 to 1535 hours.
Schedule and conduct training sessions for all uniformed and, when
appropriate, civilian members of the command not assigned to a steady
platoon (i.e., Community Policing Unit, Anti-Crime, Street Narcotics
Enforcement Unit and civilians).
a.
Training sessions will be conducted twice weekly for forty-five to
sixty minutes duration.
Inform members during training sessions of identified sector conditions as per
the most recent weekly COMMAND CONDITIONS REPORTS.
Maintain and sign the Training Attendance Log daily.
Have tours adjusted, where applicable, by the commanding officer to
ensure that all police officers working tours outside the training
sergeant’s normal tour will receive training.
Attend Police Academy training seminars and conduct training in topics
selected by the Department’s Training Advisory Committee.
a.
Research and prepare lesson outlines in accordance with
schedules promulgated by the Borough Training Coordinator.
Confer frequently with commanding officer to identify training needs.
Implement training directives of commanding officer.
Keep abreast of occurrences within the command and conditions to aid
commanding officer in identifying problems which may be solved by
command level instruction.
Maintain attendance records at training sessions and other Department
training programs.
a.
Coordinate the attendance by members of the command at all
Department training programs.
Monitor and review attendance records to ensure that all members of the
command, both uniformed and civilian, when appropriate, are trained within
each training cycle and that training is conducted each day as required.

Appropriate investigation unit and the Borough Training Coordinator will conduct
random inspections of Command Level Training Program to ensure all members are
receiving required training.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-19

TRAINING
SERGEANT
(continued)

PAGE:

08/01/13

15.

16.
17.
18.
19.
20.
21.
22.

23.
24.
25.

NOTE

REVISION NUMBER:

2 of 2

Ensure that lesson plans and training materials are available and
accessible to the alternate trainer when not scheduled or unavailable to
conduct training.
Prepare roll call training messages.
Prepare and maintain bulletin board training within the command.
a.
Supervise maintenance of other command bulletin boards/pin maps.
Measure effectiveness of training efforts on members of command.
Attend community meetings when designated to do so by commanding
officer.
Give advance notice of future training topics to increase interest.
Maintain command library.
Keep abreast of current orders (i.e., Interim/Operations Orders, FINEST
messages, etc.).
a.
Include pertinent material during training sessions.
Distribute Patrol Guide Revision Notices and other Department directives
as required.
Confer with principal administrative associate or designee to determine
civilian training needs.
Confer with the Department’s Facilities Management Division in the
implementation of an effective recycling program.
a.
Post information on what and how to recycle where appropriate
(e.g., bulletin boards, etc.).
b.
Ensure members of the service receive information about
recycling procedures and best practices for waste reduction and
reuse.
c.
Contact, quarterly, the Facilities Management Division’s
Recycling/Sustainability Coordinator to report actions that were taken to
implement the Waste Prevention, Reuse, and Recycling Plan.

The Police Academy will develop and supply training sergeants with training
curriculums and materials in coordination with the Office of the Chief of Department.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-20

PRECINCT SCHOOL SAFETY SERGEANT
DATE ISSUED:

08/01/13

PRECINCT
SCHOOL
SAFETY
SERGEANT

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Assist precinct commanding officer in developing and implementing the
precinct school safety plan.
Coordinate precinct resources to address developing school-related
conditions.
Perform an operational tour of duty, ensuring that hours are consistent
with school hours of operation, particularly dismissal times.
Maintain ongoing liaison with principals and school staff.
Coordinate the evaluation and supervision of school safety agents.
Assist with training of school safety personnel.
Coordinate activities with precinct youth officer.
Evaluate and coordinate “Safe Passage” and “Safe Corridor” Programs.
Act as conduit to Department for school safety agents’ requests for
resources.
Visit schools and track statistics on violence in schools by conferring with
school principals and school safety agents.
Establish liaison and coordinate precinct efforts with the School Safety
Division, Truancy Coordinator.
Liaison with the precinct domestic violence prevention officer on cases
involving child abuse.
Respond to incidents where a school safety agent is a victim of an offense
while performing duty.
Keep special operations lieutenant apprised of activities in and around
school facilities.
Identify locations at the beginning of every school year, for all schools
within the precinct, where truants will be delivered to and identify at least
one person in each school who will accept responsibility for truants
delivered.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-21

POLICE OFFICER
DATE ISSUED:

08/01/13

POLICE
OFFICER

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

13.
14.
15.

16.
17.
18.
19.
20.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Perform duty in uniform as indicated on roll call or as directed by competent authority.
Proceed to post, sector or assignment as directed by supervisor.
Comply with meal and post relieving points as directed by commanding officer.
Report to desk officer when entering or leaving stationhouse/police service
area/transit district during tour of duty indicating reason for presence therein.
Be aware of, and inspect, post or sector for conditions requiring police attention.
Report immediately to the patrol supervisor and the platoon commander
any unusual crime, occurrence or condition.
Report conditions not requiring immediate attention to the command clerk.
Render all necessary police service in assigned area and as otherwise
directed.
Familiarize self with the everyday routine of people residing, doing
business or frequenting post or sector.
Investigate suspicious conditions and circumstances on the post.
Give attention to crime hazards.
Signal the command each hour, if not equipped with radio.
a.
All uniformed members will ring between 0200 and 0700 hours
direct to the desk officer.
b.
When assigned to school or church crossing, signal before and
after crossing.
c.
Do not signal when assigned to a traffic post.
d.
Uniformed members assigned to the Transit Bureau will signal the
command when arriving and leaving assigned post, going on and
coming off meal, and as indicated on the roll call.
When dispatched to an assignment by the telephone switchboard operator,
keep the telephone switchboard operator informed of police services rendered.
Report police services rendered in another command to desk officer of
that command.
Submit POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT (PD439-1424) to the designated sergeant
for review and signature on the seventh, fourteenth, and twenty-first day
of every month.
a.
Submit completed REPORT to designated sergeant by the second
day of the month for the previous month.
b.
Submit REPORT prior to leave, or if not possible, without delay
upon return to duty if scheduled for vacation or other leave.
Call the desk officer when detained at court or elsewhere and unable to
return to command to sign the Return Roll Call at end of tour.
Maintain ACTIVITY LOG (PD112-145).
Preserve completed ACTIVITY LOGS and produce them as required by
competent authority.
Monitor portable radio.
Do not leave post/sector until meal actually commences and be back on
post when meal is over. (Travel time is not authorized).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-22

RADIO MOTOR PATROL OPERATOR
DATE ISSUED:

08/19/13

RADIO MOTOR
PATROL
OPERATOR

1.

2.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 2

Inspect the serviceability of seatbelts in the radio motor patrol car.
a.
Notify patrol supervisor of any deficiencies found in accordance
with Patrol Guide 219-01, “Inspection of Department Vehicles
Each Tour by Operator.”
Wear seat belts.
a.
Wear three-point seatbelts, when provided.
b.
Wear two-point safety belts (lap belts) if three-point safety belts
are not provided.

There is an increased risk of significant injury to members of the service who do not
wear safety belts. There is no question that wearing a safety belt when involved in a
motor vehicle collision reduces the extent and severity of injuries and saves lives.
Therefore, the wearing of safety belts is required for all individuals operating or riding
in a Department vehicle (marked or unmarked) or a private vehicle authorized for
Department use. Safety belts may be removed ONLY when a member of the service is
involved in what appears to be a dangerous tactical situation and the wearing of the
safety belt may impair the member’s ability to take police action.

3.
4.

5.
6.

7.
8.

9.

10.
11.
12.

Exchange assignments every four hours with the recorder of the radio
motor patrol car.
Operate car for the entire tour when assigned as driver of ranking officer.
a.
Monitor radio messages directed to assigned area when supervisor
is out of car.
Permit only uniformed members of the service performing related police
duty to enter or ride in a radio motor patrol car on patrol.
Respond to messages of serious police emergency within five blocks of
location even if messages are directed to another car, regardless of sector,
precinct and borough boundaries.
Do not carry electric blasting caps in vehicles or transmit within 150 feet
of any electric blasting operation.
Monitor radio when recorder is assigned to a school or church crossing.
a.
Pick up recorder and respond to assignment when directed by
radio dispatcher.
Leave radio on and have the car ready for instant use when car is being
cleaned or supplied with fuel.
a.
Do not put car out of service if fuel is to be obtained in assigned
command.
Avoid remaining in areas where radio reception is poor.
Proceed to an emergency scene with due caution. (Do not use the siren
unnecessarily; approach the scene of a reported crime quietly).
Take RMP car out of assigned sector when:
a.
Directed by competent authority, or
b.
Answering an emergency call, or

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-22

PAGE:

08/19/13

RADIO MOTOR
PATROL
13.
OPERATOR
14.
(continued)

15.
16.
17.
18.
19.

20.
21.
22.
23.
24.
25.

26.
27.
28.
29.
NOTE

REVISION NUMBER:

2 of 2

c.

Servicing, repairing or cleaning required, with permission of desk
officer.
Constantly patrol assigned sector.
Do not unnecessarily leave the car unattended.
a.
REMOVE keys and LOCK car when answering call.
b.
DO NOT LEAVE PORTABLE RADIO IN CAR.
Position car at scene of an emergency to avoid obstructing, or being
blocked by, emergency apparatus.
Sign return roll call at end of tour.
Perform the duties of recorder when none is assigned.
Inspect the car when reporting for duty (see P.G. 219-01, “Inspection of
Department Vehicles Each Tour by Operator”).
Make ACTIVITY LOG (PD112-145) entry of findings, odometer
reading and amount of gasoline in the tank as registered by the indicator,
in addition to all other required entries as per Patrol Guide 212-08,
“Activity Logs”.
Notify the desk officer when a car requires speedometer repairs or other
repairs or replacement of parts or accessories, including tires and tubes.
Operate car in manner to avoid injury to person or damage to property.
Drive at slow rate of speed except under exceptional circumstances or
extreme emergency.
Operate RMP car only when assigned and only when Department
qualified to operate such vehicle.
Take care of car and accessories, equipment and tools assigned.
Cooperate with other operators of same car to which assigned in care and
maintenance, particularly cleaning, washing and keeping the car in proper
operating condition.
Make minor repairs to car when possible.
Enter appointment for preventive maintenance on sticker affixed to vehicle.
Deliver car for regular preventive maintenance inspection as scheduled on
sticker affixed to vehicle.
Do not tow or push another vehicle with RMP car.

Highway District vehicles equipped with “protective bumper guards” may push disabled
vehicles obstructing active traffic lanes to the nearest location where it may be parked
safely. In NO event will disabled vehicles be pushed to repair shops or onto private
property (see P.G. 214-31, “Removal of Vehicles From Parkways, Highways and
Expressways”).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-23

RADIO MOTOR PATROL RECORDER
DATE ISSUED:

08/19/13

RADIO MOTOR 1.
PATROL
RECORDER
NOTE

REVISION NUMBER:

PAGE:

08/19/13

1 of 2

Assist Radio Motor Patrol Operator in inspection of seatbelts.
a.
Inform Radio Motor Patrol Operator of any deficiencies found and
record findings in ACTIVITY LOG (PD 112-145).

Report seatbelt deficiencies to the Patrol Supervisor.

2.

NOTE

DATE EFFECTIVE:

Ride in the front seat of radio motor patrol car, except when transporting
prisoner, emotionally disturbed person, etc., in a radio motor patrol car
not equipped with a fiberglass partition.
a.
Wear three-point seatbelts, when provided.
b.
Wear two-point safety belts (lap belts) if three-point safety belts
are not provided.

There is an increased risk of significant injury to members of the service who do not
wear safety belts. There is no question that wearing a safety belt when involved in a
motor vehicle collision reduces the extent and severity of injuries and saves lives.
Therefore, the wearing of safety belts is required for all individuals operating or riding in a
Department vehicle (marked or unmarked) or a private vehicle authorized for Department
use. Safety belts may be removed ONLY when a member of the service is involved in what
appears to be a dangerous tactical situation and the wearing of the safety belt may impair the
member’s ability to take police action.

3.

4.
5.

6.
7.

8.
9.

Notify radio dispatcher of the presence of a prisoner, emotionally
disturbed person, etc., the time entering the RMP, their gender and the
beginning mileage.
a.
Notify the radio dispatcher of the time persons exited RMP and
ending mileage, upon arrival at destination.
Operate the radio.
Record in ACTIVITY LOG (PD112-145), radio messages directed to
car, including time, location of call and type of case, in addition to all
other required entries as per Patrol Guide 212-08, “Activity Logs.”
a.
Enter disposition of each call and time of completion.
Make hourly ring direct to desk officer between 0200 and 0700 hours.
Transmit disposition or interim disposition to radio dispatcher
immediately upon completion of assignment and before leaving the scene
of assignment.
a.
Transmit interim disposition to radio dispatcher if required to
proceed to another location in connection with current assignment.
b.
Notify desk officer of disposition of assignments originating from
command or other important assignments of an unusual nature.
Notify the radio dispatcher if undue delay is encountered in response to a
radio message.
Obtain a portable radio, if available, from the desk officer.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-23

REVISION NUMBER:

PAGE:

08/19/13

RADIO MOTOR 10.
11.
PATROL
RECORDER
12.
(continued)
13.
14.

15.

2 of 2

Cover school crossing or other fixed post, as required.
Prepare all necessary reports and records connected with police action
taken jointly with operator, while assigned as recorder.
Signal command and comply with instructions of desk officer, if radio
station becomes inoperative.
Obtain permission from radio dispatcher to place R.M.P. auto out of
service for minor repairs.
Notify radio dispatcher of all assignments including pickup assignments,
not emanating from Communications Section.
a.
Give location and nature of assignment.
Carry duplicate set of keys for vehicle to which assigned during the entire
tour of duty.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-24

MOTOR SCOOTER OPERATOR
DATE ISSUED:

08/19/13

MOTOR
SCOOTER
OPERATOR

1.

2.
3.
4.
5.
6.
7.

8.

9.
10.
11.
12.

13.
14.

15.
16.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 1

Operate scooter at a slow, safe rate of speed.
a.
Three-wheel scooters may be operated on all tours at speeds not
exceeding twenty M.P.H.
Operate scooter with headlight on at all times.
Report to command by telephone each hour or during emergencies as
directed by commanding officer.
Do not use scooter to pursue motor vehicles nor be assigned to
expressways or parkways.
Check road conditions of entire post and make ACTIVITY LOG
(PD112-145) entry immediately after arrival on post.
Request reassignment when original assignment is hazardous due to
spillout from trucks, construction or other poor road surface conditions.
Do not perform scooter duty when:
a.
Rain, snow, sleet, heavy fog, or any precipitation causes ground to
become slippery.
(1)
Three-wheel scooters may be used in moderate rain and fog.
b.
Patches of snow or ice remain from previous storm.
c.
High winds interfere with control of scooter.
d.
Temperature falls below 32 degrees Fahrenheit, 0 degrees Celsius
(except three-wheel scooter).
Receive refresher training in motor scooter operation when member:
a.
Has been involved in scooter collision.
b.
Has not operated a Department scooter within six months period
and is being considered for assignment to operate scooters.
c.
Has performed scooter duty for one year period without attending
refresher course.
Inspect scooter to ensure it is in serviceable condition and enter in ACTIVITY
LOG findings, odometer reading and amount of gasoline in tank.
Operate scooter only when assigned, properly licensed and designated as
qualified Department Scooter Operator.
Monitor portable radio.
Wear dual-purpose disorder control/scooter helmet with face shield in place.
a.
Face shield is not required to be in place when operating threewheel scooter.
Wear reflective belt or reflective traffic safety vest during hours of darkness.
Obey traffic control devices.
a.
Siren and roof lights installed on three-wheel scooters will be
operated when necessary.
Use extreme caution when approaching intersection or making turns.
Do not respond to radio runs unless specifically directed by radio dispatcher.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-25

ANTI-CRIME POLICE OFFICER
DATE ISSUED:

08/01/13

ANTI-CRIME
POLICE
OFFICER

1.
2.
3.
4.
5.
6.

7.

8.

9.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Perform duty in civilian clothes.
a.
Be equipped with pepper spray while on duty.
Maintain daily record of activity in ACTIVITY LOG (PD112-145).
Study and analyze command crime statistics and reports.
Patrol within confines of command giving special attention to locations
prone to violent street/subway crimes and burglaries.
Inform radio dispatcher when responding to, or present at the scene of a
police incident and include description of clothing worn, vehicle used, etc.
Wear appropriate identification when present at scene of a police incident
(nylon windbreaker jacket, shield, headband, color of day, etc.).
a.
Properly identify self prior to taking any police action, if possible.
Conduct short-term investigations, not to exceed two hours, within
command boundaries, directly related to street/subway crimes or burglaries
except when commanding officer/executive officer extends such time.
Do not conduct lineup or show photographs without permission of
detective squad supervisor or qualified supervisor of investigating unit
(e.g., BRAM, etc.).
Stop a vehicle under the following circumstances:
a.
Reasonable suspicion that the occupant(s) of the vehicle have
committed, are committing, or about to commit a crime; OR
b.
Probable cause that the occupant(s) of the vehicle have committed
a crime; OR
c.
Upon observing the vehicle, reasonable suspicion exists that a
violation of the traffic laws has been committed; OR
d.
Upon observing the vehicle, probable cause exists that a violation
of the traffic laws has been committed; OR
e.
The vehicle is stopped according to some non-arbitrary, nondiscretionary, systematic procedure (e.g., a roadblock, or DWI
checkpoint).
(1)
All civilian clothed uniformed members of the service shall,
when practical, utilize portable red light, NYPD windbreaker
jacket, NYPD baseball cap and/or color of the day.
(2)
Contact Communications Section and request marked
Department vehicle respond, if practical.

Civilian clothed uniformed members of the service (i.e., Anti-Crime, PDS/BRAM Units)
shall conduct taxi/livery checks pursuant to the Taxi/Livery Robbery Inspection Program
(TRIP) and passenger vehicle checks pursuant to the Combat Auto Thefts (CAT)
program. When a vehicle stop is made on the basis of an observed traffic infraction,
uniformed members of the service should take proper police action, including the
issuance of summonses.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-26

CRIME PREVENTION OFFICER
DATE ISSUED:

08/01/13

CRIME
PREVENTION
OFFICER

1.

2.
3.
4.

5.
6.

7.
8.
9.
10.
11.

12.
13.
14.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Cooperate with the special operations lieutenant, patrol supervisors,
patrol officers, planning officer, training officer, and the auxiliary
coordinator to determine local crime prevention needs and methods of
controlling crime.
Evaluate crime patterns and institute crime prevention programs relative
to specific crimes.
Establish rapport with local community to implement innovative crime
prevention programs tailored to specific needs.
Act as liaison with private security directors of organizations within
command and facilitate exchange of intelligence information with the
business community.
Coordinate “Zero Tolerance” and larceny reduction programs with retail
establishments regarding shoplifting arrests.
Keep commanding officer apprised of private sector initiatives, and
progress of the ongoing Area Police Private Security Liaison (APPL)
program.
Conduct public education programs on crime prevention via various
community group meetings.
Give direction and guidance to cooperative neighborhood crime
prevention undertakings.
Inspect premises and make recommendations concerning physical
security.
Investigate selected crimes against property, evaluate current security
measures and recommend new procedures to owners or residents.
Investigate selected crimes against the person, interview victims and
institute individual and community education programs to prevent
recurrence.
Refer complex cases which require special investigative effort to the
Crime Prevention Section.
Wear appropriate business attire when not performing duty in uniform.
Inspect all COMPLAINT REPORTS (PD313-152) to identify crime
victims under sixty years of age, who have been the subject of:
a.
Homicide, sex crime, robbery, assault, OR,
b.
Physically injured.

Notification of rights to compensation for victims aged sixty years and over will be made
by the New York City Department of the Aging.

15.

Verify if member of the service preparing/investigating COMPLAINT
REPORT involving a crime victim has complied with P.G. 207-08,
“Preliminary Investigation of Complaints (Other than Vice or Narcotics
Complaints).”

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

202-26

CRIME
PREVENTION
OFFICER
(continued)

2 of 2

16.

17.

18.
19.

Notify crime victim/surviving relative by mailing a pamphlet/application
through the Mail and Distribution Unit within five days of receipt of
COMPLAINT REPORT.
a.
If requested, provide assistance to crime victim or relative in
completing Application for Compensation form. Another
available officer from Community Affairs or Domestic Violence
should be designated to assist crime victim/relative in the absence
of the crime prevention officer.
b.
Operations Coordinator will be responsible for maintaining the
notification system in the absence of the Crime Prevention Officer.
Maintain written records of the month’s activity of all notifications made
and forward a report on Typed Letterhead, by the fifth of each month, to
the patrol borough command concerned.
a.
Patrol borough commands will consolidate monthly reports and
forward them, within three days, to Crime Victims Unit, Chief,
Community Affairs.
Administer VIN etching, CAT, HEAT, BAT, and similar programs.
Function as the liaison between this Department and the Protective
Services for Adults agency and Department of the Aging.
a.
Receive telephone inquiries, ensure appropriate response, if
necessary, and convey the results to originating agency.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-27

PLANNING OFFICER
DATE ISSUED:

08/01/13

PLANNING
OFFICER

1.
2.
3.
4.
5.

6.
7.
8.
9.

10.

11.
12.
13.
14.
15.
16.
17.
18.
19.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Perform duty in uniform, when practical, as member of the command
administrative staff.
Conduct planning activities of the command under the direction of the
commanding officer.
Maintain liaison with Operations Unit, and other planning officers.
Maintain records and prepare reports relating to planning activities.
Develop innovative plans in the areas of crime prevention, traffic, patrol
and investigative techniques, community affairs and other operating
functions of the command.
Devise methods for measurement of performance.
Conduct analysis of operations, including workload, functions, allocation
and utilization of personnel and other resources.
Make recommendations concerning use of available resources to achieve
objectives.
Study specific problems peculiar to the command, such as crime patterns
and incidence, personnel activity, prisoners in a hospital, and method or
type of patrol technique employed.
Prepare projections of future resource requirements, make
recommendations for revision of post or sector boundaries, and changes
in allocation or utilization of patrol resources.
Study and update existing disorder, disaster or other plans affecting the
command.
Identify need for new plans.
Study and document changing conditions within the command and
determine impact on police services.
Make estimates of the command situation and provide the commander
with information on how significant factors will affect the situation.
Participate in development and/or evaluation of pilot projects.
Develop local procedures to facilitate the introduction of new
Department-wide procedures.
Collect, collate, evaluate and then disseminate information within the
command and with higher, lower and parallel commands.
Represent commanding officer, when designated, at community
meetings.
Coordinate activities with the crime prevention officer.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-28

TRAFFIC SAFETY OFFICER
DATE ISSUED:

08/19/13

TRAFFIC
SAFETY
OFFICER

1.
2.

3.
4.

5.
6.

NOTE

REVISION NUMBER:

PAGE:

08/19/13

1 of 3

Serve on the precinct Traffic Safety Team and advise team members on
traffic related issues and concerns.
Review and analyze all Police Accident Reports (MV104AN).
a.
Note any deficiencies and bring to the attention of the precinct
training sergeant.
Provide to the desk officer for review a daily recapitulation of all
collision numbers generated for a given command.
Maintain a file of completed photocopied Police Accident Reports, by
the month in which the collision occurs, for a minimum of one year, in a
secure locked cabinet.
Duplicate and forward collision reports, on a daily basis, to the Highway
Unit concerned for collisions occurring on limited access highways.
Duplicate and forward collision reports to other agencies (Department of
Motor Vehicles, Taxi and Limousine Commission, etc.), when necessary.

All duplicate Police Accident Reports for outside agencies will be placed in a white envelope,
addressed appropriately (e.g., Office of the Comptroller, One Centre Street, New York, NY 10007,
attn: CIF Department) and forwarded to the Mail and Distribution Unit.

7.

NOTE

DATE EFFECTIVE:

Fax copy of all Police Accident Reports involving a “crossover”
collision to the Corporation Counsel and the Highway District.

A crossover collision is a motor vehicle collision occurring on a surface road or limited
access highway where a motor vehicle strikes or crosses over any type of median (jersey
barrier, guard rail, divider, fence, etc.) separating opposing traffic.

8.
9.

10.
11.
12.
13.
14.

15.
16.

Analyze and process TRAFFIC INTELLIGENCE REPORTS (PD178-150).
Forward TRAFFIC INTELLIGENCE REPORTS that cannot be
addressed on the precinct level to the Patrol Borough Traffic Safety
Coordinator.
Query the Traffic Accident Management System (TAMS) for listing of
collision prone locations.
When necessary, identify collision-prone locations not listed in TAMS.
Survey all collision-prone locations and determine contributing factors
for each location.
Recommend necessary engineering, enforcement and education strategies
for collision reduction.
Forward necessary enforcement information (days and hours collisions
are occurring, contributing factors, e.g. weather conditions, etc.) to other
units providing summons enforcement in the precinct, such as the Patrol
Borough Task Force, Highway Units, Citywide Traffic Task Force, etc.
Maintain a liaison with the city’s Department of Transportation regarding
engineering recommendations.
Issue appropriate summonses at collision-prone locations.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-28

TRAFFIC
SAFETY
OFFICER
(continued)

REVISION NUMBER:

PAGE:

08/19/13

17.
18.
19.
20.
21.
22.
23.
24.

25.
26.
27.
28.

29.

30.

31.

32.
33.

2 of 3

Maintain copies of construction permits, visit construction sites and issue
summonses for permit violations.
Count, record by category (e.g., red lights, improper turn, etc.), and
process relevant summonses.
Enter enforcement activity in TAMS and complete a Supplemental
Enforcement Ratio Report, when necessary.
Maintain and update the precinct Traffic Safety Plan and Emergency
Plans “A”, “B” and “C”.
Evaluate and monitor the precinct Pedestrian Safety Program.
Attend patrol borough traffic safety meetings.
Compile necessary statistical data for Trafficstat meetings and attend meeting
with executive officer when precinct is scheduled for a presentation.
At the direction of the commanding officer, attend community council
and Safety Board meetings, as well as other public forums to discuss
traffic safety.
Coordinate activities with the Community Affairs Officer to reduce
collisions involving children.
Cooperate with the Precinct Planning Officer in matters concerning traffic safety.
Coordinate traffic related training (radar, construction site enforcement,
school crossing guards, etc.) with the training sergeant.
Prepare and/or forward the following reports:
a.
Monthly TAMS Collision Prone Location Report, Precinct
Enforcement Ratio Report and Enforcement Ratio Recap
b.
Supplemental Collision Prone Location Report and Enforcement
Ratio Report, when necessary
c.
Traffic/Quality of Life Report
d.
Precinct Radar Program Report
e.
Pedestrian Safety Overtime Report
f.
Commuter Van Enforcement Report
g.
Tow Truck Collision Report
h.
Aggravated Unlicensed Operator Program Report.
Review the HIGHWAY CONDITION RECORD (PD311-151) for
conditions that require notification to, or follow-up with, other agencies
(Department of Transportation, Parks, etc.)
Prepare MISSING TRAFFIC CONTROL DEVICE REPORT (PD620-150)
and forward to the appropriate Department of Transportation
Borough Commissioner.
Maintain and update the precinct’s traffic safety bulletin board to keep
members current on collision-prone locations, school/church crossings
and other traffic safety information.
Serve on the Precinct Vehicle Collision Safety Review Board and process
necessary reports.
Review on a daily basis all summonses for moving violations and
violations returnable to criminal court, and all Environmental Control
Board Notices of Violation and Hearing.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-28

TRAFFIC
SAFETY
OFFICER
(continued)

PAGE:

08/19/13

a.

b.

c.

NOTE

REVISION NUMBER:

3 of 3

Identify those summonses/Notices issued to owners/operators of
vehicles licensed or those owners/operators of vehicles that should
be licensed by the New York City Taxi and Limousine
Commission.
Reproduce two photocopies of each summons/Notice, entering on
the top of each photocopy the next respective sequential number
from the “Report of Violation” log, and then forward one of the
photocopies to the New York City Taxi and Limousine
Commission.
File remaining photocopy of summons/Notice in rear of “Report
of Violation” log or command file.

All Traffic Safety Officers MUST be familiar with the Procedural Manual For Traffic
Safety Officers.
The duties and responsibilities of the Traffic Safety Officer are substantial and are
fundamental in establishing an effective traffic safety program. Commanding officers
will not assign duties to the Traffic Safety Officer that are unrelated to traffic. In
precincts that have a large number of collision prone locations, the assignment of an
Assistant Traffic Safety Officer may be warranted.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-29

DOMESTIC VIOLENCE PREVENTION OFFICER
DATE ISSUED:

08/01/13

DOMESTIC
VIOLENCE
PREVENTION
OFFICER

1.
2.

3.

4.

NOTE

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

Perform duty in uniform, unless specifically authorized to do otherwise.
a.
Tours of duty will be set in accordance with command needs.
Review New York State Domestic Incident Reports (DCJS-3221) for
accuracy and completeness.
a.
Indicate verification by completing the “Reviewed by” caption on
the Domestic Incident Report.
b.
Forward copy of Domestic Incident Report to precinct’s
Domestic Violence Investigator.
Review each tour’s SPRINT Resource Log and ensure that a Domestic
Incident Report has been prepared for all assignments in which a 10-93F,
10-92F, or 10-90F radio code disposition was given.
Maintain a command Domestic Incident Report Log to record each
Domestic Incident Report, captioned as follows:
PRECINCT
SERIAL NO.

5.

DATE EFFECTIVE:

SPRINT NO.

DATE OF REPORT

VICTIM’S NAME

Maintain a Domestic Incident Report file comprised of all Domestic
Incident Reports prepared within the command, or forwarded from other
commands.

The original Domestic Incident Report (Domestic Violence Prevention Officer’s copy)
and the first copy (Domestic Violence Investigator’s copy) will be filed in the command
of occurrence. If the command of occurrence is other than complainant/victim’s
resident precinct and a Report is prepared, a photocopy of that Report will be
forwarded to the Domestic Violence Prevention Officer assigned to the complainant/
victim’s resident precinct.

6.

7.

8.

Enter information obtained from all Domestic Incident Reports into the
command’s Domestic Incident Report database, updating existing files as
new information concerning a particular complainant or household
becomes available.
Identify and monitor those locations and victims (including all members
of the household who may be at risk) requiring special attention by
utilizing information obtained from all available sources.
a.
Enter all persons/families listed on the command High Propensity
List (HPL) into the Domestic Incident Report (DIR) database
utilizing the “Case Management” feature.
b.
Update the online HPL information during the first week of each
month after conferring with the commanding officer.
Maintain contact with complainants, i.e., telephone calls, letters, home
visits, or interviews at the command, depending on the complainant’s
needs and preferences.
a.
Use caution when attempting to contact victims so as not to alert
the alleged offender of police intervention.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-29

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

NOTE

In an effort to avoid compromising ongoing investigations, the Domestic Violence
Prevention Officer will confer with the precinct detective squad or Special Victims
Squad investigator concerned, before contacting victims whose open complaints have
been referred to either squad. Prior to conducting a family/home visit, notify
Communications by utilizing radio code “10-75F” and give the address, and if
applicable, the apartment number of the visit.

DOMESTIC
VIOLENCE
PREVENTION
OFFICER
(continued)

9.

10.
11.

12.

13.

14.
NOTE

Document any visits to domestic violence victim(s) and/or offender(s)
where documented domestic violence has occurred as follows:
a.
If home visit was successful (i.e., contact was made with victim
and/or offender), record the visit in Home Visit Log and complete
DOMESTIC VIOLENCE HOME VISIT CHECKLIST
(PD313-148).
b.
If home visit was unsuccessful (i.e., contact was not made with
victim and/or offender), record visit in Home Visit Log.
c.
Submit completed DOMESTIC VIOLENCE HOME VISIT
CHECKLIST to desk officer or immediate supervisor for review
and signature.
Maintain file of all completed DOMESTIC VIOLENCE HOME VISIT
CHECKLISTS prepared within the command.
Effect summary arrests in adherence with P.G. 208-36, “Family
Offenses/Domestic Violence,” if during the course of a home visit,
interview, etc., a wanted offender is present.
a.
Ensure that a computer warrant check on individuals identified on
the Domestic Incident Report has been completed prior to
conducting a home visit, interview, etc., and that results have been
entered on the Domestic Incident Report.
Relay information concerning victims or locations requiring special attention
to other command personnel, including the Domestic Violence Investigator,
community policing officers, youth officers, and sector officers.
Furnish complainants/victims with information concerning their rights,
particularly the Right of Election, providing explanation if necessary.
a.
Advise complainants/victims of the availability of Orders of
Protection.
Assist in the serving of Orders of Protection, when requested.

The above responsibility addresses all Orders of Protection served between
Family/Household - Expanded Definition members, NOT the temporary Orders of
Protection from Family Court as outlined in P.G. 212-57, “Service Of Orders Of
Protection By Uniformed Members Of The Service.”

15.

Advise complainants of the availability of counseling, assistance, and
shelter.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

202-29

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

DOMESTIC VIOLENCE HOME VISIT CHECKLISTS, are potential Rosario material,
and must be maintained at the precinct of occurrence. If an arrest is effected, the
arresting officer must ensure that the Assistant District Attorney is provided with a copy of
the DOMESTIC VIOLENCE HOME VISIT CHECKLIST in regards to the incident.
When requested, the domestic violence prevention officer will make the DOMESTIC
VIOLENCE HOME VISIT CHECKLIST prepared regarding the incident available to
an Assistant District Attorney.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-30

YOUTH OFFICER
DATE ISSUED:

08/01/13

PRECINCT
YOUTH
OFFICER

1.
2.
3.

4.
5.

6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.

19.
20.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Process and investigate JUVENILE REPORT SYSTEM WORKSHEETS
(PD377-159A) prepared for youths residing in precinct.
Maintain file of JUVENILE ARREST INVESTIGATION/
PROBATION INTAKE REPORTS (PD277-151).
Contact parents and warn of truancy or other offenses committed by their
children that resulted in a YOUTH REFERRAL (PD377-153) or
JUVENILE REPORT SYSTEM WORKSHEET.
Execute youthful offender warrants and institute court process when
necessary.
Coordinate, guide, develop and stimulate Police Athletic League and
youth programs, in cooperation with neighborhood volunteers, including
community and youth councils.
Assist commanding officer in the development and review of School
Security Plans, Summer Youth Security Plans and Safe Corridor Plans.
Coordinate Summer Youth Work Program and assist/complement efforts
of community affairs and crime prevention officers.
Ensure witnesses and complainants appear as necessary in Family Court
for cases involving violent youth.
Follow up on ALL CRIMES, petty and serious, committed by youths.
a.
Attempt to involve petty offenders in positive youth groups.
Coordinate intelligence, identify youth gangs and maintain youth gang
file, including the names of known members, locations, colors, rivals, etc.
Establish liaison with schools, Police Athletic League, DARE, local
community groups, and social agencies, and make necessary presentations.
Identify any locations frequented by truants and notify the borough
truancy task force.
Establish liaison and coordinate efforts with the borough truancy task
force and Youth Services Section.
Identify home conditions which contribute to youth violence.
Provide essential information on youth violence/domestic violence to
command personnel working on like cases.
Work with the domestic violence prevention officer on cases involving
child abuse.
Visit schools and track statistics on violence in schools by conferring with
school principals and school safety officers.
Prepare YOUTH REFERRALS, REPORT OF SUSPECTED CHILD
ABUSE OR MALTREATMENT (PD377-154), GANG/GROUP
INCIDENT REPORT (PD377-158), and/or JUVENILE REPORT
SYSTEM WORKSHEET as necessary.
Be familiar with current case law when conducting interviews and
interrogations.
Patrol, in uniform, at locations where youths congregate during school
hours.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-30

PRECINCT
YOUTH
OFFICER
(continued)

REVISION NUMBER:

PAGE:

08/01/13

21.
22.
23.
24.
25.
26.

2 of 2

Patrol, in uniform, areas frequented by youths during hours that school is
not in session.
Youth officers are responsible for the cleanliness, supply of reports and
security of the juvenile interrogation room.
Work in close coordination with the Youth Services Section to reach out
to youths “at risk.”
Serve as an information resource and advise command personnel, parents
and community groups on youth matters.
Assist in processing runaways, abused children and those youths
requiring shelter, when necessary.
Inspect all copies of REPORT OF SUSPECTED CHILD ABUSE OR
MALTREATMENT prepared or received in command and follow related
P.G. 215-03, “Emergency Removals or Investigation and Reporting of
Abused, Neglected or Maltreated Children.”

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-31

ARREST PROCESSING OFFICER
DATE ISSUED:

08/01/13

ARREST
PROCESSING
OFFICER

1.
2.

3.
4.
5.
6.
7.
8.

9.
10.
11.
NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Perform duty in uniform.
Distribute arrest related forms and paperwork to arresting/assigned officer as
appropriate (On Line Booking Worksheets, Desk Appearance Tickets,
juvenile summons, etc.).
Access and operate computer systems to check for warrant information.
Access and operate OLBS computer system (PF1/PF3), for arrest number
generation, when necessary.
Operate “Livescan” fingerprinting machine in all cases that require a
prisoner to be fingerprinted.
Ensure prisoner(s) are photographed, as appropriate.
Ensure command has adequate supply of all necessary arrest related
forms, paperwork and equipment.
Ensure all of the command’s arrest related computer systems are
operational and properly maintained.
a.
Contact appropriate sources to advise that system(s) have failed
and for instruction and/or repair.
Assist desk officer in notifying uniformed member of the service when
prompted by Assistant District Attorney of readiness for interview.
Make inquiries with the District Attorney’s Office concerned on all
unusual delays in complaint interviews/preparation.
Review all completed arrest packets for accuracy and completeness.
a.
Ensure prompt delivery, as appropriate.

Arrest processing officers will assist on all arrests that are processed within their
command regardless of the arresting/assigned officer’s command, bureau or agency.
In addition to the above duties and responsibilities, a command’s arrest processing
officer will be responsible for all additional arrest related functions dictated by the
needs of individual commands/patrol boroughs and as requested by their respective
commanding officers.
A member of the service will be with the prisoner at all times. If the arrest processing
officer is with the prisoner and the arresting officer is NOT present, the arrest
processing officer will request appropriate relief before leaving the prisoner to attend to
other aspects of arrest processing.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-32

COMMUNITY AFFAIRS OFFICER
DATE ISSUED:

08/01/13

COMMUNITY
AFFAIRS
OFFICER

1.
2.

3.
4.

5.
6.
7.
8.

9.

10.

11.

12.

13.
14.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Attend community council meetings and assist in stimulating and
coordinating council activities.
Forward monthly report of council meetings, programs and operations to
Chief, Community Affairs through borough community affairs
coordinator and Commanding Officer, Community Affairs/Crime
Prevention Section.
Establish personal contact with civic and community groups within the
command and attend meetings as directed.
Perform duties in relation to community council in addition to crime and
delinquency prevention, as directed.
a.
Maintain liaison with community/youth council leadership.
Act as liaison between the Community Council Executive Board and the
commanding officer.
Inform commanding officer and borough community affairs coordinator
of all new and/or revised activities of unusual events and demonstrations.
Maintain a close liaison with the management of facilities within
commands where large events are held.
Maintain an open constructive avenue of communication with other
members of the service to allow for exchange of ideas and information
regarding the community.
Maintain daily contact with the community policing supervisor to
combine efforts for attention to areas of sensitive complaints and the
needs of the residents.
Visit schools, houses of worship, hospitals and similar public institutions
frequently.
a.
Confer with principals, rabbis, ministers, priests, administrators,
etc., on delinquency and other youth related problems.
Investigate incidents and conditions that may lead to intra/inter group
community unrest.
a.
Respond to disorders, demonstrations, racial conflicts or other
unusual conditions resulting in large groups on the street, as directed
by the commanding officer or other ranking officer in charge.
Assist commanding officer in:
a.
Keeping members of command informed of community affairs
problems
b.
Developing and implementing community affairs programs.
Assist training sergeant in developing related police/community affairs
in-service training, including the use of guest speakers.
Maintain liaison with command personnel assigned to administer the
Youth Service and Crime Prevention Programs to ensure mutual
cooperation and support.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-32

COMMUNITY
AFFAIRS
OFFICER
(continued)

REVISION NUMBER:

PAGE:

08/01/13

15.
16.
17.
18.

19.

2 of 2

Perform other community affairs duties as directed by commanding
officer or other competent authority.
Wear appropriate business attire when not performing duty in uniform.
Administer the Safe Return Program.
Contact every nursing home and similar facility in the command to ensure
that these facilities know about and are taking advantage of the Safe
Return Program and to describe this program at community meetings,
council meetings and every other appropriate forum they address.
Review the Command Post Log for the names of special category persons
who have been reported missing in the past and contact the families of,
and/or the persons responsible for, persons with impaired memories and
ascertain if they have registered with the Safe Return Program.
a.
Provide information about the program if they have not registered
and encourage them to register.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-33

WARRANT OFFICER
DATE ISSUED:

08/01/13

WARRANT
OFFICER

1.

2.
3.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Perform duty in uniform, in command unless specifically authorized to do
otherwise by competent authority.
a.
Perform tours of duty conducive to the apprehension of targeted
fugitives, as determined by commanding officer.
Pursue all misdemeanor and violation warrants forwarded to the
command for individuals residing within command boundaries.
Operate under the supervision of command special operations lieutenant and,
as an integral member of the command special operations team, exchanging
on a regular basis, information concerning wanted individuals with all team
members (i.e., anti-crime, Street Narcotics Enforcement Unit, community
policing, youth officer, domestic violence prevention officer, etc.).

If wanted individual is the subject of an INVESTIGATION CARD (PD373-163),
frequent exchange of information with detective squad concerned is necessary.

a.

4.

5.

NOTE

Confer, if query of WOLF and WNAM/WNYS Systems reveals
an on-going investigation, with borough and city-wide level
investigative units, including precinct detective squad, Warrant
Section borough squad, Cold Case Apprehension Squad, Juvenile
Crime Squads, transit district and Homeless Outreach Unit
concerned, so as NOT to impede ANY active felony investigation
being conducted.
Obtain New York City criminal arrest history via the BADS computer to
ascertain subject's recent arrest activity, if any, and other available
information.
Establish and maintain a photograph file containing photos of wanted
individuals believed to reside in, or frequent locations within, the command.
a.
Prepare flyers/cards with photos of wanted individuals for
distribution to command personnel and uniformed members of the
service from other commands (i.e., Organized Crime Control
Bureau, etc.,) regularly operating within the command.

When it is learned that a court has mandated the sealing and returning of an arrestee’s arrest
photo, such photo will be immediately removed from the command photograph file and
forwarded to the Latent Print Section, Tracking Unit for the eventual return to the arrestee.

6.

Utilize all available databases to assist in the apprehension of wanted
individuals, including the Warrant Master File, the Warrant Arrest Report
Generator (WARG) System, the Warrant On Line File (WOLF) System,
the Booking Arraignment Disposition System (BADS), the Computer
Assisted Robbery System (CARS), and the Court Record Information
Manager System (CRIMS).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-33

WARRANT
OFFICER
(continued)

REVISION NUMBER:

PAGE:

08/01/13

7.

8.

2 of 2

Process warrants received in accordance with P.G. 212-75, “Processing
Warrants,” as well as all applicable provisions of the Penal Law and
Criminal Procedure Law.
Comply with the pertinent provisions of P.G. 208-42, “Arrest on a Warrant,”
regarding re-arrest on a bench warrant, when a warrant has been executed and
arrest is effected SOLELY on a bench warrant.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-34

COMMAND AUXILIARY POLICE COORDINATOR
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

COMMAND
AUXILIARY
POLICE
COORDINATOR

1.

NOTE

Commanding officers concerned will make a concerted effort to ensure that the
assignment of the command auxiliary police coordinator is a full time assignment.

2.

3.
4.

5.

6.
7.
8.

9.

10.

11.

Perform tours of duty that coincide with the tours of auxiliary police
personnel, when possible.

Assist commanding officer and special operations lieutenant in the
command’s problem solving objectives by coordinating and maintaining
a liaison with the crime prevention officer, community affairs officer,
youth officer, planning officer and community policing coordinator.
Coordinate all auxiliary police activities within command.
Recruit new members into the Auxiliary Police Program continually by
developing strategies with the Commanding Officer, Auxiliary Police
Section and recruitment staff.
Conduct mandatory “basic training” classes for new recruits twice a year
with at least ten recruits.
a.
Schedule training for auxiliary personnel by contacting the
Training Unit, Auxiliary Police Section.
Identify and recommend to the special operations lieutenant suitable
volunteer auxiliary police for the “Purchase of Alcohol to Minors” operation.
Obtain shields and identification cards of members leaving the Auxiliary
Police Program and process accordingly.
Submit requests for recognition awards and promotion.
a.
Forward requests to Auxiliary Police Section through borough
auxiliary police coordinator concerned.
Ensure that hours performed by auxiliary police members are accurately
recorded.
a.
Include monthly activity figures on required Auxiliary Police
Section form and forward to the borough auxiliary police
coordinator and Auxiliary Police Section.
Interview, enroll and investigate new applicants to the program.
a.
Prepare initial/final packages
b.
Conduct confidential investigations, if necessary
c.
Report to Auxiliary Police Section three weeks after start of
“basic training” course with initial package and immediately upon
completion of the course with final package.
Examine and verify all information submitted including proof of
residence, employment, citizenship, etc.
a.
Must verify by written documentation that on-file applicant is a
permanent resident or possesses a valid visa issued by
Immigration and Naturalization Service.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-34

COMMAND
AUXILIARY
POLICE
COORDINATOR
(continued)

PAGE:

08/01/13

12.

13.

14.
15.

NOTE

REVISION NUMBER:

2 of 3

Inspect auxiliary police officers at roll call, make assignments, and
provide instruction on current orders, directives, bulletins, etc., issued by
Commanding Officer, Auxiliary Police Section.
Confer with the commanding officer, special operations lieutenant and
planning officer to develop plans for optimum use of auxiliary police
members in the event of an emergency.
a.
Ensure that auxiliary police mobilization plans are developed and
tested by the command and all auxiliary police personnel are
instructed on the provisions of the plans.
Safeguard and maintain all equipment and supplies assigned for auxiliary
police use.
Inspect all portable radios and the reserve supply of bullet resistant vests
assigned to command for auxiliary police use, when performing duty.
a.
Document inspection by listing serial numbers of portable radios
and the reserve supply of bullet resistant vests assigned to the
command for auxiliary police use in the Auxiliary Police Unit
Command Loaner Vest/Radio Log and indicate if all property is
present and accounted for.

If a portable radio is lost or stolen immediately comply with P.G. 219-15, “Portable Radio
Transceivers.”
If any other Department property is lost or stolen immediately comply with P.G. 219-20, “Loss or
Theft of Department Property.”
The inspection and documentation of portable radios and the reserve supply of bullet resistant vests
assigned to a command for auxiliary police use will be completed daily. In the absence of the
command auxiliary police coordinator, the special operations lieutenant/platoon commander will
designate an appropriate uniformed member of the service to complete the above step.

16.
17.
18.

NOTE

Develop innovative programs within Department guidelines to generate
interest and enthusiasm in the program.
Wear appropriate business attire when not performing duty in uniform.
Create and maintain a “Command Auxiliary Reference Library”
containing relevant materials to the Auxiliary Police Program (i.e., Patrol
Guide, Auxiliary Police Guide, Training Manual, Department Bulletins,
Directives, Personnel Orders, etc.)

Commanding officer selects qualified uniformed member of the service for assignment as
command police auxiliary coordinator but is not assigned as such until approved by the
Commanding Officer, Auxiliary Police Section. Additionally, the commanding officer
selects an alternate to perform the above duties when the command auxiliary police
coordinator is not working.
All borough and command auxiliary police coordinators are responsible for program
management and will ensure adherence to the provisions of the Auxiliary Guide and all
related directives, bulletins, orders, etc., published by the Commanding Officer,
Auxiliary Police Section.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-34

ADDITIONAL
DATA

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

Each command auxiliary police coordinator will maintain an Auxiliary Police Unit
Command Loaner Vest/Radio Log to ensure the integrity and safekeeping of all portable
radios and the reserve supply of bullet resistant vests assigned to the command for
auxiliary police use.
The Auxiliary Police Unit Command Loaner Vest/Radio Log will contain captions
across the top of each page, as follows:
TIME /
DATE

SERIAL # OF
VESTS/ RADIOS

VEST/RADIO
LOCATION

INSPECTING
MOS

NEW  YORK  CITY  POLICE  DEPARTMENT

SIGNATURE

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-35

COMMAND LAN MANAGER
DATE ISSUED:

08/01/13

COMMAND
LAN
MANAGER

1.
2.

3.

4.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Responsible for the serviceability, proper care and use of all computer
hardware and software assigned to the command.
Monitor the daily operation of the Local Area Network and other
computer related equipment.
a.
Make minor repairs, adjustment, etc., to such equipment.
Contact the Management Information Systems Division, Help Desk, for
required assistance and service.
a.
Submit a written report on Typed Letterhead, addressed to Management
Information Systems Division, if service provided by contracted repair
vendor does not resolve equipment problems in a timely manner.
Inspect all computer equipment in command daily for cleanliness, orderly
condition, accountability and operation.
a.
Inform desk officer of results of inspection.

The desk officer shall record the results of the inspection in the Command Log.

5.

6.

7.
8.
9.
10.

11.
12.
13.
14.
15.

Maintain a current inventory listing, including maintenance history, of all
computer hardware and software.
a.
Advise Management Information Systems Division of any
additions or deletions of hardware or software not directly received
from or returned to Management Information Systems Division.
Report to desk officer when reporting on or off-duty, and when leaving or
returning to the command during the tour. Desk officer shall record same
in the Command Log and on the roll call.
Confer with commanding officer/detective squad commander on a regular basis.
a.
Provide assistance in computer related matters.
Inform the commanding officer/detective squad commander of important
matters related to area of responsibility.
Cooperate with other commands and units in an effort to accomplish the
mission of the command.
Supervise performance of computer related activities within the command.
a.
Inform operations coordinator, principal administrative associate
or detective squad commander of deficiencies or derelictions in
the use or care of computer equipment and peripherals.
Confer and assist other supervisors in preparing performance evaluations
for those members assigned to the operation of computer equipment.
Perform tours of duty as determined by the commanding officer.
Provide assistance to other commands within the borough when their
Command LAN Manager is not on duty.
Maintain current knowledge of computer applications.
Provide training and assistance to command personnel in the use of
current and new computer applications accessible through the Local Area
Network or mainframe network.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-35

COMMAND
LAN
MANAGER
(continued)

PAGE:

08/01/13

16.
17.
18.
19.

20.

21.
22.
23.

NOTE

REVISION NUMBER:

2 of 2

Develop and/or assist in developing procedures, records and operational
controls for operation of computer systems within the command.
Communicate new and/or modified computer related policy methods and
procedures to staff and evaluate results.
Attend supervisory staff/management team meetings.
a.
Conduct periodic staff meetings.
Maintain and update LAN Guide as well as all related materials, books
and manuals in command's computer resource library.
a.
Maintain updated LAN Guide and pertinent material for
Command Reference Library.
In accordance with the LAN Guide and other directives from the
Management Information Systems Division:
a.
Establish and maintain network users, directories and security.
b.
Monitor and administer the network.
c.
Manage the file server and update the operating system as required.
d.
Set up and manage network printing.
e.
Establish the user environment.
f.
Maintain software applications, as required.
g.
Maintain a backup of all files, security, rights.
h.
Respond to the needs and questions of users relative to their access of
resources on the network and the performance of their assigned duties.
i.
Train qualified members to act as backup managers.
j.
Remain abreast of changes in user and system software and
hardware requirements.
k.
Keep system information in an orderly NetWare Log.
l.
Other matters as indicated in the LAN Guide.
Ensure that unauthorized equipment (i.e., laptops, modems, personal
computers, etc.,) are not attached to Local Area Network.
Ensure that Local Area Network equipment is not altered in any way that
would allow a workstation to utilize a floppy disk drive or local hard drive.
Ensure that no unauthorized programs, software, etc., are utilized on
Department computers.

Local developed programs for use on the Local Area Network must be submitted to the
Management Information Systems Division, through channels, for review and approval.
If approved, Management Information Systems Division personnel will install the
programs on the Local Area Network.

24.
25.

Attend meetings and training sessions scheduled by the Commanding
Officer, Management Information Systems Division.
Perform other related assignments as directed by the commanding officer,
or as requested by the detective squad commander.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-36

EVIDENCE/PROPERTY CONTROL SPECIALIST
DATE ISSUED:

08/01/13

EVIDENCE/
PROPERTY
CONTROL
SPECIALIST

1.

2.

3.
4.

5.
6.

7.
8.

9.
10.

11.
12.
13.
14.

15.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Receives, invoices, releases, packages, and labels property and evidence,
including, but not limited to, narcotics, U.S. and other currencies,
securities, jewelry, etc.
Performs intake functions, checks and examines property to ensure that it is
in conformance with related documentation; searches for possible
contraband, unaccountable items, or VIN numbers and other proof of
identification.
a.
Assigns storage number location.
Stores and safeguards invoiced property, properly identified for easy
retrieval.
Prepares property and pertinent documents necessary for transport;
operates Department vehicles to transport all invoiced property to various
Department locations, District Attorneys’ Offices, etc.
Moves, loads, unloads all types of property from one location to another
or to other building sites.
Transports, delivers, deposits money for safekeeping to the appropriate
bank facility; returns and logs bank receipts and invoices at appropriate
command location.
Receives, reviews and maintains invoices, records, logs and indexes
pertaining to all property received.
Secures and maintains storage area.
a.
Notify the desk officer of the number of PROPERTY CLERK
INVOICES stored within the command in excess of thirty days.
Uses computer to search for, enter or update information.
Processes release of invoiced property.
a.
Determines identity of persons requesting release of property;
verifies identification and proof of ownership; may fingerprint
claimant, if necessary.
Verifies the identity and authorization of personnel entering or leaving
Department premises where property is stored.
Cancels alarms; monitors alarm systems, security cameras and other
security systems at assigned premises.
Makes appropriate notifications, writes and dispatches communications
and transmittal forms; orders necessary supplies.
Responds to inquiries from the Public Administrator’s Office, District
Attorneys’ Offices and other jurisdictions pertaining to the disposition of
property of deceased individuals, criminal evidence and related matters.
Performs all miscellaneous activities in connection with Rotation Tow
operations in the absence of evidence and property related functions.
a.
Photocopy and forward PROPERTY CLERK INVOICE
prepared for recovered stolen vehicles to Patrol Borough Pattern
Identification Module by next business day.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-36

EVIDENCE/
PROPERTY
CONTROL
SPECIALIST
(continued)

REVISION NUMBER:

PAGE:

08/01/13

16.
17.

2 of 2

Performs periodic inspection of, or schedules overall maintenance of
vehicles assigned to property functions.
Performs other clerical and/or administrative duties, as required.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-37

COMMAND CLERK
DATE ISSUED:

08/01/13

COMMAND
CLERK

1.
2.
3.
4.
5.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Assigned to post adjacent to desk officer.
Perform clerical tasks as assigned by desk officer.
Distribute Department mail.
Bring to the attention of desk officer matters of importance or other
conditions requiring attention.
Input information in the On Line Complaint System (OLCS) and the On
Line Aided and Accident Indexes as directed by the desk officer.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-38

TELEPHONE SWITCHBOARD OPERATOR
DATE ISSUED:

08/01/13

TELEPHONE
SWITCHBOARD
OPERATOR

1.
2.
3.
4.
5.
6.
7.
8.
9.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Answer telephone promptly, stating in courteous manner, command, rank
or title, surname, and “May I help you?”
Process requests for service.
Notify desk officer of all important messages.
Maintain TELEPHONE DISPATCH LOG (PD112-143).
Maintain duplicate copy of ROLL CALL (PD406-144).
Maintain HIGHWAY CONDITION RECORD (PD311-151) and make
related notifications.
Maintain OUTGOING TOLL CALLS (PD112-142).
Notify desk officer when a member required to signal fails to comply
within a reasonable time.
Maintain copy of “Frequent Telephone Inquiries.”

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-39

PATROLWAGON OPERATOR
DATE ISSUED:

08/01/13

PATROLWAGON
OPERATOR

1.

2.
3.
4.

5.
6.
7.
8.
9.

10.

11.

12.
13.
14.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Report to supervisor concerned at beginning of tour and when relieved at
end of tour.
a.
Obtain assignment and meal period from supervisor concerned at
the beginning of tour.
Keep the patrolwagon and equipment in clean, serviceable condition.
Operate the patrolwagon in a safe manner and obey all traffic laws.
Maintain the Patrolwagon Record in a plain Number 2 book.
a.
Enter name, time reporting for duty, time leaving and returning
from meal and time relieved.
Make entry of time leaving command on assignment, all stops made and
time of return.
Notify supervisor concerned when leaving and returning from calls and meals.
Report necessary repairs to the commanding officer.
Check rear and compartment doors for serviceability and security before
and after loading prisoners.
Remain available for service and in location known to supervisor
concerned when not on assignment and render police assistance as
required.
Call the borough court section concerned from all stops on the way to
court or other destination, upon arrival at and prior to departure from
court or other destination.
a.
Notify borough court section concerned if prisoners are not ready
to be transported within twenty minutes after arrival at location
where prisoners are to be picked up.
Search interior of patrolwagon for weapons or other contraband after
delivering prisoners to court or other destination, and immediately notify
ranking officer at the facility if contraband is discovered.
Return transport chains used for restraining prisoners to location from
where obtained.
Perform duty in proper uniform.
Pick up Department supplies and equipment after receiving clearance
from borough court section concerned.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-40

POLICE ATTENDANT
DATE ISSUED:

08/01/13

POLICE
ATTENDANT

1.

2.
3.

4.

5.
6.
7.
8.
9.

10.
11.
12.
13.
14.
15.

16.
17.
18.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Assume control of, search (if applicable) and inspect prisoners.
a.
Ensure that property that is dangerous to life, may facilitate escape
or may damage or deface other property is removed from prisoner.
Examine doors of all occupied cells to ensure that they are locked.
Enter inspection of prisoners on PRISONER ROSTER (PD244-145),
and notify desk officer of inspection results immediately after reporting
for duty.
Remain inside cell block at all times while prisoners are confined therein,
and be alert to conditions and needs of such prisoners.
a.
Relief personnel will remain within the cellblock during relief
periods and ascertain that cell doors of all occupied cells are locked.
Enter results of inspection of prisoners on PRISONER ROSTER every
thirty minutes.
Report to desk officer any physical condition or unusual need of prisoner
in custody or in the detention area.
Attend to the personal needs of prisoner, such as providing meals and
other essentials.
Keep quarters and detention cells clean and supplied with paper cups,
toilet paper and paper towels.
Visit female detention cells or female quarters as follows:
a.
When accompanied by female officer if attendant is male, and
then, only with permission of supervisory officer in command, or
b.
In daily cleaning of female cells, or
c.
In an emergency.
Keep command facility and abutting areaways, yards, and sidewalks
clean and sanitary.
Prevent rubbish or dust from accumulating in any part of the command.
Report necessary command/detention area repairs to the commanding
officer.
Wash cells thoroughly, and test emergency alarms in the cellblock each
day immediately after prisoners have been taken to court.
Operate heating plant.
Remove and safeguard firearms prior to entering detention cell area
including facilities established during emergency arrest situations.
(Supervisory officers are responsible that weapons of members assigned
to temporary detention facilities are safeguarded.)
Keep green lights at building entrance lighted from sunset to sunrise.
Perform other duties as directed by desk officer.
Perform clerical duties or other tasks relating to command operations if
no prisoners are confined in cells.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Duties and Responsibilities

Procedure No:

202-41

FIELD INTELLIGENCE OFFICER
DATE ISSUED:

10/16/13

1.
FIELD
INTELLIGENCE
OFFICER

2.
3.
4.

5.
NOTE

REVISION NUMBER:

PAGE:

10/16/13

1 of 3

Perform only intelligence related duties as a field intelligence officer in
assigned command.
a.
Sign Command Log at beginning and end of tour.
b.
Perform tour of duty, as directed by Commanding Officer, Criminal
Intelligence Section.
Perform duty in business attire, unless authorized by Commanding Officer,
Criminal Intelligence Section.
Enter intelligence from any source into Department Intelligence Database
or COMPLAINT FOLLOW-UP (PD313-081) database, as appropriate.
Act as a key component of the Intelligence Bureau by gathering and
sharing intelligence information with all Department units (e.g., Organized
Crime Control Bureau, Detective Bureau, Patrol Services Bureau, etc.).
Develop information in support of borough level intelligence strategy.

Intelligence information obtained from various sources provides input for the preparation
of strategic targeting packages.

6.

7.
8.

9.

NOTE

DATE EFFECTIVE:

Exchange information with other field intelligence officers, Intelligence Bureau
units, Detective Bureau commands, Organized Crime Control Bureau commands,
and other specialized units as appropriate regarding parolees, parole absconders,
subjects of INVESTIGATION CARD (PD373-163), wanted persons and other
matters germane to each command.
a.
Provide data, updates and pictures on these individuals, when obtained.
Prepare weekly Intelligence Bureau Activity Report and submit it to
Commanding Officer, Criminal Intelligence Section.
Promote intelligence gathering by addressing roll calls and participating in
detective and patrol training sessions.
a.
Stress the importance for members of the service to aggressively pursue
and report any information that may be of intelligence value.
Confer regularly with patrol officers, detectives, supervisors and unit
specialty officers to obtain intelligence (i.e., School Safety, Youth,
Community Affairs, SNEU).

In particular, meetings with the School Safety Division on a regular basis can be an
invaluable source of intelligence information about specific crimes and crime patterns in
a precinct command and in the borough.

10.

Review documents and reports for intelligence content; records include but
are not limited to:
a.
COMPLAINT REPORT (PD313-152), including those recorded
by OCCB.
b.
JUVENILE REPORT SYSTEM WORKSHEET(PD377-159A)
c.
COMPLAINT FOLLOW-UP (PD313-081)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-41

2 of 3

d.

11.
12.

ON-LINE BOOKING SYSTEM ARREST WORKSHEET (PD244159)
e.
UNUSUAL OCCURRENCE REPORT (PD370-152)
f.
DETECTIVE BUREAU UNUSUAL OCCURRENCE REPORT
(PD370-151)
g.
STOP, QUESTION AND FRISK REPORT WORKSHEET
(PD344-151A)
h.
SCHOOL SAFETY DIVISION CRIMINAL INCIDENT
REPORT (PD313-147)
i.
NYS Domestic Incident Report (DCJS 3221)
j.
Arrests and complaint statistics, patterns and trends.
k.
Intelligence Bureau reports and worksheets
Confer regularly with command crime analysts.
a.
Communicate information from crime analysis center, when appropriate.
Attend local community meetings and other forums to obtain information
of intelligence value.

Field intelligence officers in adjoining commands should confer with each other on a
regular basis to share intelligence information.

13.
14.

15.

NOTE

PAGE:

10/16/13

FIELD
INTELLIGENCE
OFFICER
(continued)

NOTE

REVISION NUMBER:

Access command computer databases for developing and verifying
intelligence.
Utilize Commanding Officer, Criminal Intelligence Section to access
information from computer databases that are not available at command
level.
Document intelligence forwarded to investigative and enforcement units.
a.
Record follow-up action (i.e., investigation initiated, arrest effected,
search warrant executed, etc.)

The field intelligence officer will notify Commanding Officer, Criminal Intelligence
Section prior to the execution of a search warrant, if possible, and will represent the
Intelligence Bureau at the scene. Confidentiality will be maintained in order to ensure the
safety of all members involved and the integrity of the investigation.

16.
17.

18.
19.
20.

Utilize the secure e-mail system when practical for making notifications
and inquiries to other field intelligence officers, and Intelligence Bureau.
Advise and make recommendations to commanding officer, detective
squad commander and precinct narcotics module supervisor on intelligence
matters.
Assist with registering confidential informants, and obtaining search
warrants.
Participate in command supervisory and crime strategy meetings.
Conduct secondary debriefings of prisoners when circumstances indicate
intelligence may be gained.
a.
Coordinate debriefings with Detective Bureau and OCCB personnel
as appropriate.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

202-41

REVISION NUMBER:

PAGE:

10/16/13

21.
FIELD
INTELLIGENCE
22.
OFFICER
(continued)
23.
24.

25.

26.

3 of 3

Develop command-specific debriefing questions in regard to specific
crimes, crime patterns or trends.
Provide command-specific questions to other Intelligence Bureau units,
as appropriate, for their debriefings.
Maintain a record of debriefings conducted that includes details on positive
debriefings.
Respond to major incidents in the field to provide assistance and gather
timely information.
a.
Identify self to ranking patrol commander and investigator.
b.
Prepare COMPLAINT FOLLOW–UP and forward copy to
Commanding Officer, Criminal Intelligence Section.
Be present during the debriefing of SNEU arrests and all other arrests,
when possible, to assist in the development of information regarding drug
trafficking and any other crimes.
Notify the Intelligence Bureau, Criminal Intelligence Section regarding all
unusual incidents and significant occurrences.

ADDITIONAL
DATA

The position of field intelligence officer may be assigned to a uniformed member of the
service in the rank of sergeant, detective, or police officer.

FORMS AND
REPORTS

INVESTIGATION CARD (PD373-163)
COMPLAINT REPORT (PD313-152)
JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A)
COMPLAINT FOLLOW-UP (PD313-152)
ON-LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
UNUSUAL OCCURRENCE REPORT (PD370-152)
DETECTIVE BUREAU UNUSUAL OCCURRENCE REPORT (PD370-151)
STOP, QUESTION AND FRISK REPORT WORKSHEET (PD344-151A)
SCHOOL SAFETY DIVISION CRIMINAL INCIDENT REPORT (PD313-147)
NYS Domestic Incident Report (DCJS 3221)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-01

ORDER OF RANK
DATE ISSUED:

08/01/13

ORDER OF
RANK

1.

2.
3.
4.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

The order of rank in the police service is:
a.
Chief of Department
b.
Bureau Chief
c.
Assistant Chief
d.
Deputy Chief
e.
Inspector
f.
Deputy Inspector
g.
Captain
h.
Lieutenant
i.
Sergeant
j.
Police Officer/Detective
Police Department Chaplains and Surgeons have the assimilated rank of
Inspector.
Seniority in rank among members appointed or promoted at the same
time is determined by position on appointment or promotion list.
At a police incident, the senior uniformed member, in R.M.P. assigned to
incident or on foot patrol at the scene, will direct and coordinate police
operations pending arrival of the supervisor. If R.M.P. assigned to
incident is delayed and no uniformed member is assigned to foot patrol at
the scene, the senior uniformed member first on the scene will take
charge, pending the arrival of supervisor or assigned R.M.P.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-02

COURTESIES
DATE ISSUED:

08/01/13

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

3.
4.
5.

6.
7.
8.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Tender and return hand salute as prescribed by U.S. Army regulations.
Salute:
a.
Police Commissioner or deputy commissioners in civilian clothes
b.
Supervisory officer in uniform
c.
United States flag as it passes
d.
Desk when entering command.
Salute flag when national anthem is played. If flag not visible, face band,
etc., and salute.
Supervisory officers return salutes promptly.
Salute is not required at large assemblages except when addressed by or
addressing supervisory officer. Salute not required if it interferes with
police duty.
Remove hat and stand at attention in office of Police Commissioner,
deputy commissioner or member above rank of lieutenant.
Order “Attention” when member above rank of captain enters room
unless otherwise directed.
Place U.S. flag at half-staff as indicated below, when a uniformed
member of the service dies:
a.
Lieutenant, sergeant, police officer - on Department building
where assigned on day of funeral
b.
Captain - on Department building where assigned from time of
death to sunset, day of funeral
c.
Deputy inspectors or inspectors - on Department buildings within
his/her command from time of death to sunset, day of funeral; flag
at Police Headquarters will fly at half-mast on day of funeral.
d.
Member killed in line of duty - on Department building where
member assigned from time of death to ten days after the funeral;
flags will fly at half-mast on all Department buildings from time
of death until day after the funeral.
e.
Other members, Police Commissioner or a deputy commissioner as directed by the Police Commissioner or Chief of Department.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-03

COMPLIANCE WITH ORDERS
DATE ISSUED:

08/01/13

COMPLIANCE
WITH ORDERS

1.
2.
3.
4.
5.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Be familiar with contents of Patrol Guide and revise as directed.
Obey lawful orders and instructions of supervising officers.
Be punctual when reporting for duty.
Be governed by orders affecting another rank when temporarily assigned
to perform the duties of that rank, except as otherwise indicated.
Maintain a current New York State driver’s license and notify
commanding officer, with pertinent details, when license is suspended,
revoked or not renewed.

All uniformed members of this Department are required to have a valid driver’s license
as a condition of employment. Civilian members who are authorized to operate
Department vehicles also must have a valid driver’s license.
The Department of Motor Vehicles will send a weekly printout of the names of
Department members with a suspended, revoked, or expired driver’s license directly to
the Internal Affairs Bureau. The Internal Affairs Bureau will assign a log number and
assess the allegations in accordance with Internal Affairs Bureau procedures. If
appropriate, a copy will be faxed directly to a concerned member’s commanding officer.
Upon notification by the Internal Affairs Bureau, the commanding officer of any member
of the Department, uniformed or civilian, who is deemed to have a suspended, revoked,
or expired New York State driver’s license, will not permit that member to operate any
Department vehicle until the member proves that such revocation, suspension, or
expiration is erroneous or has been resolved. The commanding officer will submit a
report to Internal Affairs Bureau’s Records Section indicating the results of the
investigation of this matter and the current status of the member’s driver’s license.
Commanding officers will ensure that, in addition to a visual inspection of uniformed
members drivers licenses, at each semi-annual uniform inspection as described in A.G.
305-06, “Inspection of Uniforms:”
a.
A Department of Motor Vehicles inquiry is made utilizing the FINEST System
for each uniformed member of the service, and
b.
A warrant check, using the WINQ and WNAM formats, is also conducted for
each uniformed member of the service.
Commanding officers will ensure that during January and July of each year, civilian
members of the service authorized to operate Department vehicles present valid New
York State driver licenses. In addition, commanding officers concerned will ensure that
an inquiry and warrant check, as performed for uniformed members of the service, is
conducted for all civilian members assigned to the command.

6.
7.

Keep Department locker neat, clean and secured with combination lock (without
identifying serial number) that conforms to Equipment Section specifications.
Affix to front of assigned locker, Department stickers PROPER TACTICS
SAVE LIVES (PD642-110) and POLICE DON’T MOVE (PD672-133)
with rank, name, shield and squad number captions filled in.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-03

COMPLIANCE
WITH ORDERS
(continued)

REVISION NUMBER:

PAGE:

08/01/13

8.

9.
10.
11.

2 of 2

Affix to the inside portion of the door, of assigned locker, in a conspicuous
manner, GUN SAFETY (PD420-110), COPE (PD142-121) and
SEATBELT (PD642-130) stickers.
Request new Department locker stickers from operations coordinator, as
needed.
Apply for interview with Police Commissioner in writing (include squad or chart
numbers), ONLY when action or relief cannot be obtained by other means.
Cooperate with supervisor, regardless of rank, who has been dispatched by
competent authority (e.g., Commanding Officer, Medical Division, Internal
Affairs Group, precinct commanding officer or duty captain, etc.) to visit
member on sick report, and directs such member to comply with lawful
order/instruction (e.g., appear in court, Trial Room, in front of an investigatory
unit, etc.).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-04

FITNESS FOR DUTY
DATE ISSUED:

DATE EFFECTIVE:

08/01/13

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

FITNESS FOR
DUTY

1.
2.

Be fit for duty at all times, except when on sick report.
Do not consume intoxicants to the extent that member becomes unfit for
duty.

ADDITIONAL
DATA

All members of the service are required to remain fit for duty as specified above, and are
reminded of their absolute responsibility to remain fit for duty while in possession of
their firearms.
Any misconduct involving a member’s misuse of a firearm while unfit for duty due to
excessive consumption of, and intoxication from, alcohol will result in that member’s
termination from the Department. Exceptional cases will be determined by the Police
Commissioner, on a case by case basis.
Furthermore, any misconduct involving members who are found to be unfit for duty due
to excessive consumption and intoxication from alcohol, while armed with a firearm,
will result in the inclusion of the charge of “Unfit For Duty While Armed,” in
Departmental disciplinary proceedings. In addition to those penalties imposed as a
result of all other charges stemming from the misconduct, strict punitive sanctions will
be imposed for any member upon whom the charge has been substantiated.
Additionally, a uniformed member of the service who refuses to submit to chemical
testing in connection with an alleged violation of section 1192 of the New York State
Vehicle and Traffic Law (Driving While Intoxicated) will be charged with violating
Patrol Guide procedure 203-10, page 1, step 5, “Engaging in conduct prejudicial to the
good order, efficiency, or discipline of the Department.”
Members of the service are also reminded of the Department’s commitment to the many
counseling and assistance programs available for a wide variety of problems. Members
who are experiencing problems related to alcohol, or know of any other member who
may be experiencing problems related to alcohol, are strongly encouraged to call
HELPLINE, in order to achieve confidential assistance.
DEPARTMENT POLICY STATEMENT CONCERNING THE OPERATION OF A
MOTOR VEHICLE UNDER THE INFLUENCE OF ALCOHOL
i.

Patrol Guide procedure 203-04, “Fitness For Duty” mandates the following:
a.
b.

Be fit for duty at all times, except when on sick report.
Do not consume intoxicants to the extent that member becomes
unfit for duty.

Consistent with the above, any uniformed member of the service who causes serious
physical injury to another person while operating a motor vehicle and is determined to
be unfit for duty due to the consumption of alcohol will be terminated from the New York
City Police Department, absent exigent circumstances.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

203-04

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

ii.
Any negotiated penalty in a Department disciplinary proceeding,
involving a uniformed member of the service who is determined to have been operating a
motor vehicle while unfit for duty due to the consumption of and/or intoxication from
alcohol shall include a period of Dismissal Probation. Additionally, uniformed members
of the service involved in incidents either on or off duty where alcohol is deemed a
contributing factor, and where pursuant to a negotiated penalty in a Department
disciplinary proceeding are required to submit to ordered breath testing, the negotiated
penalty may also include a period of Dismissal Probation. Further, any such negotiation
shall include the subject officer’s agreement to submit to ordered breath testing for the
presence of alcohol while on duty or off duty, during the period of probation, or other
agreed upon time period. Should the member be found unfit for duty or refuse to submit
to breath testing, this will result in additional disciplinary action against the subject
officer which may include termination.
iii.
Members of the service whose alcohol consumption has caused
problems for them or others are urged to self-report before they are responsible for a
serious incident and the above disciplinary action becomes necessary. They can do so in
complete confidence by calling the Counseling Services Unit. Additionally, members
who are experiencing problems related to alcohol, are strongly encouraged to call
HELPLINE or the Police Organization Providing Peer Assistance, (POPPA). POPPA is
a joint labor-management cooperative effort involving the implementation of a unionoperated, alternative employee assistance program. Both HELPLINE and POPPA offer
confidential services.
iv.
Members of the service with alcohol-related problems may also be
referred to the Counseling Services Unit by supervisors, other Department units, or as
the result of an alcohol related incident. However, the Department’s objective, at all
levels, is early detection and referral of personnel for evaluation and treatment before
drinking causes problems in work performance or worse.
v.
The Counseling Services Unit maintains strict standards of
confidentiality as set forth in Title 42 of Federal guidelines governing alcoholism
programs, and it does not act as part of the Department’s disciplinary system. The
Counseling Services Unit’s mission is to assist in recovery and return to full and
productive service those members of the Department who are experiencing problems
with alcohol. The unit operates 24 hours a day, seven days a week, and will help assess
the extent of the problem, and make the appropriate referrals for treatment. Treatment
can range from detoxification and inpatient rehabilitation to outpatient rehabilitation
and the participation in self-support groups. Counseling is available to members of the
service, their families and retirees.
vi.
The Police Department’s policy is to encourage members of the service
to seek help in a supportive, confidential environment before the consequences of
alcohol abuse require the Department to take disciplinary action. In addition, to assist
those members of the service experiencing alcohol related problems, all New York City
Police Department personnel are encouraged to refer those with problems to any of the
counseling/assistance providers indicated in number “iii” of this procedure.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

203-04

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

vii.
Members participating in these programs will not jeopardize their
promotional opportunities. In addition, their current assignments will not ordinarily be
changed because of their participation in these programs unless, due to the nature of the
assignment, a change is deemed to be in the best interests of all parties concerned.
However, participation in these programs will not exempt a member of the service from
disciplinary action for specific acts of misconduct and the consequences of such
disciplinary action.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-05

PERFORMANCE ON DUTY - GENERAL
DATE ISSUED:

09/11/13

PERFORMANCE
ON DUTY

1.
2.

3.
4.
5.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

09/11/13

1 of 2

Perform all duties as directed by competent authority.
Remain on post until properly relieved, except for police necessity,
personal necessity or meal period.
a.
Notify telephone switchboard operator and, if possible, make
entry in ACTIVITY LOG (PD112-145) before leaving post.
b.
Make entry upon return to post and notify telephone switchboard operator.
Take meal period in police facility, a bona fide restaurant or Department vehicle.
Make accurate, concise entries in Department records in chronological
order, without delay, using BLACK ink.
Sign Department reports or forms with full first name, middle initial and surname.
a.
Print and write legibly.
b.
Utilize shield and tax registry numbers as required.

Civilian members of the service (e.g., school safety agent supervisors) as well as
uniformed members of the service (e.g., rank of lieutenant and above) who do not
possess a shield number are required to utilize their tax registry number instead as an
additional means of identification on Department forms. The use of the tax registry
number by these members is mandated even when there is no specific caption calling for
it. For example, supervisors in the rank of lieutenant and above will enter their tax
registry number in the “Shield No.” caption at the bottom of the PROPERTY CLERK
INVOICE (PD521-141) after witnessing and verifying the packaging of
evidence/property/currency. Entry of the tax registry number will also apply to any other
Department form currently in use.

6.
7.
8.
9.
10.

Make corrections on Department records by drawing an ink line through
incorrect matter. Enter correction immediately above and initial change.
Use numerals when entering dates on Department forms, e.g., 1/5/79.
Use abbreviation “Do” for ditto.
Start serial numbers with one at beginning of each year for official forms
or reports, unless otherwise specified.
In the absence of supervisory presence or direction, a member may wear
dual purpose disorder control/scooter helmet at own discretion if it is
believed that safety is endangered or conditions warrant. In all supervised
situations, the ranking member on the scene will determine in the first
instance if helmets are to be worn or removed except in emergencies, such
as those situations where the member reasonably believes that there is a
substantial and specific imminent threat to the safety of the member.
Members of the service shall have the discretion to carry their helmets on
their duty belts, or to secure the helmet within sight and sound of the scene
(e.g., in a vehicle, premises, or with another member of the service), to be
deployed as circumstances warrant.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-05

PAGE:

09/11/13

PERFORMANCE
ON DUTY

(continued)

11.
12.
13.
14.

15.

NOTE

REVISION NUMBER:

2 of 2

The following guidelines regarding the wearing/carrying of helmets will
apply:
a.
Any member operating a motor scooter must wear a helmet (face
shield is also required when operating two-wheel scooter)
b.
A member must wear or carry helmet when specifically directed to
do so
c.
Members performing Radio Motor Patrol in uniform will keep
helmets in the vehicle trunk for use if needed
d.
All other members shall keep their helmets in their lockers where
they will be readily accessible.
Answer telephone promptly, stating in a courteous manner, command,
rank or title, surname, and “May I help you?”
Be responsible for humane treatment and safekeeping of prisoners in custody
or detained in Department facility over which member has supervision.
Maintain Department property issued or assigned for use in serviceable condition.
Deliver recovered property, property removed from a prisoner, or property
removed from an emotionally disturbed, intoxicated or incapacitated person, to
the desk officer of the precinct where obtained unless otherwise directed.
Announce presence before entering a locker room, dormitory, lavatory,
utilized by members of the opposite sex, except in an emergency. In
addition, be accompanied by member of said opposite sex, if practicable.

In complying with the regulation above, desk officers concerned will make an entry in
Command Log indicating time/date of member(s) of the service utilizing dormitory and
reason, and will inform inspecting officers if dormitory is being used prior to conducting
inspection. Additionally, inspecting officers will peruse the Interrupted Patrol Log, etc.,
to ascertain who is authorized in facility prior to conducting inspection.

16.
17.

Operate Department vehicles only when assigned and only when
Department qualified to operate such vehicle.
Use Department radio for field communications except under limited
circumstances.
a.
Department and personal cellular phones may be used for field
communications when content of the communication is not
appropriate for radio transmission due to length or subject matter
(e.g., detailed information about incident, personal information,
names of persons, notifications, etc.).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-06

PERFORMANCE ON DUTY – PROHIBITED CONDUCT
DATE ISSUED:

08/01/13

PERFORMANCE 1.
ON DUTY –
PROHIBITED
CONDUCT
2.
3.
4.
5.
6.
7.
8.

9.

10.
11.

12.
13.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Consuming any amount of intoxicants while on duty whether in
uniform or civilian clothes.
a.
Member assigned to duty in civilian clothes may be granted
permission by the bureau chief/counterpart concerned based upon the
nature of the member’s assignment.
Consuming intoxicants while in uniform whether on or off duty.
Bringing or permitting an intoxicant to be brought into a Department building,
facility, booth, boat, or vehicle, except in performance of police duty.
Entering premises serving intoxicants, except for meal or performance of duty.
Carrying a package, umbrella, cane, etc., while in uniform, except in
performance of duty.
Recommending use of particular business, professional or commercial
service to anyone except when transacting personal affairs.
Steering business, professional or commercial persons to a prospective
client requiring such services except when transacting personal affairs.
Consenting to payment by anyone to regain lost or stolen property or
advising such payment, except towing fees as provided by law for
recovered stolen vehicles.
Riding in any vehicle, other than a Department vehicle to which assigned,
while in uniform, except when authorized or in an emergency (sergeants
and police officers only).
Using Department logo unless authorized by Police Commissioner.
Wearing any item of apparel which contains a Department logo or shield,
or in any way identifies its wearer with the New York City Police
Department, unless approved by the Uniform and Equipment Review
Committee, prior to being worn by a member of the service, uniformed or
civilian, on or off duty.
a.
This prohibition extends to the use of the Department logo or shield in
artistic or mural form, in caricature or cartoon-like representation, or on
such items that include, but are not limited to:
(1)
Pins
(2)
Jewelry
(3)
Hats
(4)
Mugs
(5)
Clothing items
(6)
Patches
(7)
Writing implements
(8)
Challenge coins
(9)
Department property (walls, muster room entryway, watercraft,
etc.)
(10) Any other adornment or curio.
Engaging in card games or other games of chance in a Department facility.
Engaging in illegal gambling anywhere except in performance of duty.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-06

PAGE:

08/01/13

PERFORMANCE 14.
ON DUTY –
15.
PROHIBITED
CONDUCT
16.
(continued)
17.

NOTE

REVISION NUMBER:

2 of 2

Having any person make a request or recommendation that affects the duties of
any member of the service, except as provided by Department procedures.
Engaging in conduct defined as discriminatory in P.G. 205-36,
“Employment Discrimination,” “SCOPE” statement.
Using Department letterhead, personnel, equipment, resources, or
supplies for any non-Department purpose or non-city purpose.
Using any electronic/digital device (e.g., personal gaming device, MP3
player, personal digital assistant, Bluetooth headset, etc.) while on duty.

A cellular phone is authorized to be used by members of the service when conducting
official Department related business, or on an assigned meal, or as otherwise authorized by
competent authority. The cellular phone must be carried in a concealed manner that
does not interfere with authorized equipment.

18.

19.
20.

Manipulating manually or electronically, transmitting in any form, or
distributing any official Department recorded media or recorded media
coming into possession of the Department as evidence or for investigative
purposes except as authorized for official Department business. Recorded media
includes videotapes, photographic images or pictures, audio recordings,
electronic or internet files or any like forms to be available in the future.
Wearing, carrying, or using an unauthorized portable radio while on duty.
Making an unauthorized radio transmission.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-07

PERFORMANCE ON DUTY-PERSONAL APPEARANCE
DATE ISSUED:

08/01/13

PERFORMANCE 1.
2.
ON DUTY –
PERSONAL
3.
APPEARANCE

4.

NOTE

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

Be neat and clean.
Keep uniforms clean, well pressed, and in good repair. Shoes must be
shined and will not display a clearly visible company name or logo.
Keep uniform securely buttoned.
a.
When the short-sleeved shirt is worn, the collar button may be left
unbuttoned but all other buttons shall be fastened.
Wear cap squarely on head, with center of visor directly over nose.
a.
No hair is to show beneath the visor of the cap.
b.
Cap must be worn when members are assigned to foot patrol,
traffic posts, or details.
c.
Members riding in Department vehicles may remove the cap
while in the vehicle.
d.
Police officers and detectives assigned to subway patrol duties in
uniform have the option of wearing the cap during the period of
June 1 to October 1.

At all other times, the uniform cap must be worn except where there are exigent
circumstances. When the exigent circumstances have stabilized, the cap must be worn.

5.

NOTE

DATE EFFECTIVE:

Prevent non-uniform articles from showing above uniform collar.
a.
When the short-sleeve shirt is worn, undershirts, neck chains, or
other non-uniform articles shall not be visible within the open
collar or below the sleeve ends of the shirt.
b.
Shirt sleeves may not be rolled up.

Members of the service who are hired on or after January 1, 2007, must cover any
visible tattoos by either regulation uniform, proper business attire, or a neutral colored
skin covering such as a sports wrap or bandage. Such covering must resemble the skin
tone of the member and must cover the entire tattoo. This includes but is not limited to
any tattoo visible above the shirt collar, below the sleeve ends of any shirt, or on a
visible area of the leg, ankle or foot. A limited exception may be granted by the
member’s commanding officer in writing due to the nature of the member’s assignment.
Such approval must be filed in the member’s personnel folder.

6.

Wear hair so that it is neatly groomed.
a.
All regulations regarding the appearance of members’ hair apply
equally to male and female uniformed members of the service.
b.
When a member is in uniform, regardless of whether or not the
uniform cap is required, hair will not be worn so that it falls over
the eyebrows or reaches the collar. Ponytails are strictly prohibited
while in uniform.
c.
When the uniform cap is required, long hair must be securely
gathered and placed under the uniform cap without the use of a
ponytail. The hairstyle must allow for the cap to be placed
squarely on the head, without visible bulk.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-07

PAGE:

08/01/13

PERFORMANCE
ON DUTY –
PERSONAL
7.
APPEARANCE
(continued)

8.
9.
10.

NOTE

REVISION NUMBER:

2 of 4

d.

The length and bulk of the hair should not interfere with the
wearing of any uniform headgear, including emergency
equipment.
Necessary hair holding devices (such as but not limited to rubber bands,
clips, barrettes, pins), when used, must be unadorned and plain, and be
transparent or similar to the color of the hair. All such devices must be
unobtrusive, and concealed as much as possible. Hair scarves, beads,
bows, large and decorative fabric-covered elastic bands, large plastic
clips, or other ornamental items are prohibited.
Keep sideburns closely trimmed and not extending below bottom of earlobe.
Have mustache neatly trimmed, not extending beyond, nor drooping
below corners of mouth.
Do not grow a beard except under the following circumstances:
a.
When required because of a medical condition, a beard may be grown
with written approval of the Police Surgeon concerned and the
Commanding Officer, Medical Division. (Copy of written approval
will be in possession of member of the service whenever in uniform.)
b.
When approved, in writing, by member’s commanding officer
because of nature of member’s assignment. (Copy of written approval
will be in possession of member of the service whenever in uniform.)
c.
When required because of religious accommodation and with
written approval of the Deputy Commissioner, Equal Employment
Opportunity. (Copy of written approval will be in the possession
of member of the service whenever in uniform.)
d.
When assigned to perform duty in uniform, members granted the
aforementioned exceptions will conform, to the extent possible, to
provisions of this procedure.

Approval to grow a beard for a medical condition or religious accommodation does not
grant a member permission to grow goatees, designer beards, or “chin strap” beards,
all of which are strictly prohibited.

11.

12.

Do not wear ornaments or jewelry visible on the head, neck, or wrist while
performing duty in uniform. Prohibited ornaments include, but are not
limited to earrings, necklaces, neck chains, bracelets, and body piercing.
a.
Medical alert bracelets may be worn visibly.
b.
Watchbands must be a conservative color, such as navy, black,
brown, yellow metal, white metal, or similar colors.
c.
Rings may be worn if they are generally smooth, and not likely to
catch on other objects. Rings with jagged edges, raised stones,
etc., are not permitted.
Keep fingernails neatly trimmed and extending no more than ¼ inch from
the fingertip.
a.
Nail polish may be worn only if it is clear, or of a natural,
conservative color.
b.
Any designs or decorations on nails are prohibited.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-07

REVISION NUMBER:

PAGE:

08/01/13

PERFORMANCE 13.
ON DUTY –
14.
PERSONAL
APPEARANCE
15.
(continued)
16.

3 of 4

Only those cosmetics which are of conservative color and amount shall be
permitted.
Eyewear will be of conservative style and color. No neon or brightly colored
frames may be worn. Eyeglass straps may be worn, but must be black.
While in uniform in public view, do not chew gum, use tobacco in any
form, or hold toothpicks in the mouth.
When authorized to perform duty in civilian clothing, wear attire
appropriate for assignment.

PROPER UNIFORM AND APPEARANCE FOR UNIFORMED MEMBERS OF THE
SERVICE REPORTING FOR PROMOTION

ADDITIONAL
DATA

Newly promoted members must set an example for subordinates and should demonstrate
this at each promotion ceremony they attend. To ensure observance of uniform
regulations at promotion ceremonies, the promotee’s current commanding
officer/designated supervisor will inspect promotee prior to the promotion ceremony.
The results of this inspection will be recorded on a “Uniform Promotion Checklist” (see
Appendix “A”). Promotees will submit the signed checklist to a member of the
Personnel Bureau on the day of their scheduled promotion.
PROMOTION
CANDIDATES MUST APPEAR FOR PROMOTION WITH THE COMPLETED
CHECKLIST. The attached Appendix “A” may be photocopied for member’s use.
Promotees will be inspected prior to the ceremony by Personnel Bureau representatives
on the day of their scheduled promotion. ANY MEMBER NOT PROPERLY GROOMED
OR ATTIRED ACCORDING TO DEPARTMENT REGULATIONS WILL NOT BE
PROMOTED UNTIL THE MEMBER IS IN COMPLIANCE WITH THESE
REGULATIONS.
All members being promoted are required to have a uniform inspection performed as
soon as they are notified of the promotion. The member’s current commanding officer
will immediately conduct a uniform inspection, using the “Uniform Inspection
Checklist.” The promotee will present the completed “Uniform Inspection Checklist” to
the Commanding Officer, Leadership Training Section, when assigned to the leadership
training course. Once the immediate uniform inspections are completed by the current
Commanding Officer, the Commanding Officer, Leadership Training Section will
assume responsibility for conducting a second uniform inspection a day or two prior to
promotion.
RELATED
PROCEDURES

General Uniform Regulations (P.G. 204-01)
Uniform Classifications (P.G. 204-02)
Uniforms (P.G. 204-03)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-07

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

Appendix “A”
Uniform Promotion Checklist - Inspection of Promotion Candidate by Commanding Officer
The supervisor completing this checklist will be held accountable for uniform or appearance
indiscretions noted on the day of promotion. Commanding officers or designated supervisors
completing this checklist should review candidate’s compliance with each uniform or appearance
item. The commanding officer/designated supervisor should mark each item as Pass or Fail in the
respective box, complete the captions below, and sign where indicated. The member concerned will
be advised of deficiencies to be corrected prior to promotion.
Uniform / Appearance Item

P/F

Regulation black high-gloss, lace-type Oxford shoes.
Summer blouse, properly fitted.
- Neither excessively loose nor stretched taut.
- Sleeves come to a point midway between wrist and thumb when arm is at side.
Regulation eight-point cap in good condition
- Wear cap squarely on head, with center of visor directly over the nose.
- No hair is to show beneath the visor of the cap.
Regulation long sleeve shirt, properly fitted.
Command insignia or designated rank (collar brass) must be worn on the uniform
shirt and summer blouse.
Regulation tie (in good condition).
Regulation dress trousers, properly fitted (no duty trousers); not stretched taut.
White gloves.
Hair to be properly cut, trimmed, worn off the collar and neatly groomed
conforming to the shape of the head. Ponytails are strictly prohibited.
No earrings (both males and females).
No personal adornment or unauthorized modification of the uniform (i.e.
fraternal pins, etc.).
Members assigned to Highway and Mounted Units are permitted to wear boots
and britches.
Under no circumstance will a member of the service appear in uniform with a
beard, long hair, or mustache extending below the corner of the mouth (except as
authorized by the Chief Surgeon or Deputy Commissioner, Equal Employment
Opportunity). Documentation must be attached to this form, if applicable.

Name/Tax # of Member Inspected (Print)
Name/Tax # of inspecting C.O./Supervisor
(Print)

Signature of inspecting
C.O./Supervisor

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-08

MAKING FALSE STATEMENTS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PROHIBITED
CONDUCT

1.

Intentionally making a false official statement.

NOTE

The intentional making of a false official statement is prohibited, and will be subject to
disciplinary action, up to and including dismissal. Intentionally making a false official
statement regarding a material matter will result in dismissal from the Department,
absent exceptional circumstances. Exceptional circumstances will be determined by the
Police Commissioner on a case by case basis.
Examples of circumstances in which false statements may arise include, but are not
limited to, lying under oath during a civil, administrative, or criminal proceeding or in a
sworn document; lying during an official Department interview conducted pursuant to
Patrol Guide 206-13, “Interrogation of Members of the Service” or an interview
pursuant to Patrol Guide 211-14, “Investigations by Civilian Complaint Review
Board;” and lying in an official Department document or report.
The Department will not bring false official statement charges in situations where, as
opposed to creating a false description of events, the member of the Department merely
pleads not guilty in a criminal matter, or merely denies a civil claim or an
administrative charge of misconduct.

RELATED
PROCEDURES

Interrogation of Members of the Service (P.G. 206-13)
Investigations by Civilian Complaint Review Board (P.G. 211-14)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-09

PUBLIC CONTACT - GENERAL
DATE ISSUED:

08/01/13

PUBLIC
CONTACT

1.

2.
3.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Courteously and clearly state your rank, name, shield number and
command, or otherwise provide them, to anyone who requests you to do
so. Allow the person ample time to note this information.
Be courteous and respectful.
Avoid conflict with Department policy when lecturing, giving speeches
or submitting articles for publication. Questions concerning fees received
will be resolved by Chief of Personnel.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-10

PUBLIC CONTACT - PROHIBITED CONDUCT
DATE ISSUED:

08/01/13

PUBLIC
CONTACT –
PROHIBITED
CONDUCT

1.

2.

3.
4.

5.
6.

7.
8.
9.

10.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

Using discourteous or disrespectful remarks regarding another person’s
ethnicity, race, religion, gender, gender identity/expression, sexual
orientation, or disability.
a.
Members shall address the public using pronouns, titles of respect,
and preferred name appropriate to the individual’s gender
identity/expression as expressed by the individual. The term
“gender” shall include actual or perceived sex and shall also
include a person’s gender identity, self-image, appearance,
behavior, or expression, whether or not that gender identity, selfimage, appearance, behavior, or expression is different from that
traditionally associated with the legal sex assigned to that person
at birth.
Knowingly associate with any person or organization:
a.
Advocating hatred, oppression, or prejudice based on race,
religion, gender, gender identity/expression, sexual orientation, or
disability.
b.
Disseminating defamatory material.
c.
Reasonably believed to be engaged in, likely to engage in, or to
have engaged in criminal activities.
d.
Preventing or interfering with performance of police duty.
Divulging or discussing official Department business, except as authorized.
Manipulating manually or electronically, transmitting in any form, or
distributing any official Department recorded media or recorded media
coming into possession of the Department as evidence or for investigative
purposes except as authorized for official Department business. Recorded
media includes videotapes, photographic images or pictures, audio
recordings, electronic or internet files, or any like forms to be available in
the future.
Engaging in conduct prejudicial to good order, efficiency, or discipline of
the Department.
Making recommendation for or concerning any person or premises to any
government agency in connection with issuance, revocation, or
suspension of any license or permit, except when required in performance
of duty.
Soliciting, collecting, or receiving money for any political fund, club,
association, society, or committee.
Joining any political club within the precinct to which assigned.
Being a candidate for election to, or serving as member of a School
Board, if School District is located within City of New York (see Section
2103-a, Education Law).
While on duty or in uniform, endorsing political candidates or publicly
expressing personal views and opinions concerning the merits of:
a.
Any political party or candidate for public office;

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-10

PUBLIC
CONTACT –
PROHIBITED
CONDUCT
(continued)

REVISION NUMBER:

PAGE:

08/01/13

b.

11.

12.

13.

14.
15.
16.
17.
18.
19.

20.

2 of 3

Any public policy matter or legislation pending before any
government body; or
c.
Any matter to be decided by a public election,
except with the permission of the Police Commissioner.
Having an interest in or association with premises engaged in illegal
gambling operations, smoke shops, after hours clubs, or similar illegal
activities, except in performance of duty.
Patronizing unlicensed premises (social clubs, after hours clubs, etc.)
where there is illegal sale of alcoholic beverages and/or use of drugs,
except in performance of duty.
Violating Section 1129 of the New York City Charter. This section
provides that any uniformed member who shall accept any additional
place of public trust or civil emolument, OR who shall be nominated for
any office elective by the people, and does not decline said nomination
within ten days, shall be deemed thereby to have vacated his or her
position/office in the Department. This vacatur of office shall not apply
to the following:
a.
A member of a community board
b.
An appointment, nomination, or election to a board of education
outside the City of New York
c.
A member, who with the written authorization of the Mayor, shall
accept any additional place of public trust or civil emolument,
while on leave of absence without pay from the Department.
d.
A member who, with the written approval of the Police
Commissioner, shall accept any additional place or position
outside the City of New York, limited to volunteer work as a
member or volunteer in, of, or for a community board, not-forprofit corporation, volunteer fire department, or other similar
community-oriented entity.
Smoking in public view while in uniform.
Occupying seat in a public conveyance, while in uniform, to exclusion of
paying passenger.
Occupying seat on a train, while in uniform and assigned to train patrol
duties.
Using personal card describing police business, address, telephone
number, or title except as authorized by Department Manual.
Rendering any service for private interest, which interferes with proper
performance of duty.
Possessing or displaying police shield, IDENTIFICATION CARD
(PD416-091), or similar object except as authorized by the Police
Commissioner.
Failing to provide notice to the Department of an obligation or intention
to perform services in any federal military branch or state militia
organization.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-10

PUBLIC
CONTACT –
PROHIBITED
CONDUCT
(continued)

REVISION NUMBER:

PAGE:

08/01/13

21.
22.

3 of 3

Serving on a community board’s Public Safety Committee (which deals
directly with Police Department and other law enforcement matters).
Voting on any matter that comes before the community board concerning
Police Department activities in the district that the board serves.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-11

USE OF FORCE
DATE ISSUED:

08/01/13

USE OF FORCE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

All uniformed members of the service are responsible and accountable for the
proper use of force under appropriate circumstances. Members of the service are
reminded that the application of force must be consistent with existing law and
with New York City Police Department Values, by which we pledge to value
human life and respect the dignity of each individual. Depending upon the
circumstances, both federal and state laws provide for criminal sanctions and
civil liability against uniformed members of the service, when force is deemed
excessive, wrongful or improperly applied.
The primary duty of all members of the service is to preserve human life. Only
that amount of force necessary to overcome resistance will be used to effect an
arrest or take a mentally ill or emotionally disturbed person into custody. Deadly
physical force will be used ONLY as a last resort and consistent with Department
policy and the law.
At the scene of a police incident, many members of the service may be present
and some members may not be directly involved in taking police actions.
However, this does not relieve any member present of the obligation to ensure
that the requirements of the law and Department regulations are complied with.
Members of the service are required to maintain control or intervene if the use of
force against a subject clearly becomes excessive. Failure to do so may result in
both criminal and civil liability. EXCESSIVE FORCE WILL NOT BE
TOLERATED.
All members of the service at the scene of a police incident must:
a.
Immediately establish firearms control
b.
Use minimum necessary force
c.
Employ non-lethal alternatives, as appropriate.
Members of the New York City Police Department will NOT use chokeholds. A
chokehold shall include, but is not limited to, any pressure to the throat or
windpipe, which may prevent or hinder breathing or reduce intake of air.
Whenever it becomes necessary to take a violent or resisting subject into custody,
responding officers should utilize appropriate tactics in a coordinated effort to overcome
resistance (for example see P.G. 216-05, “Mentally Ill or Emotionally Disturbed
Persons”). The patrol supervisor, if present, should direct and control all activity.
Whenever possible, members should make every effort to avoid tactics, such as sitting or
standing on a subject’s chest, which may result in chest compression, thereby reducing
the subject’s ability to breathe.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

203-11

USE OF FORCE
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

Persons taken into custody (i.e., arrest, mentally ill, emotionally disturbed, etc.)
shall be rear cuffed at the earliest opportunity to reduce the potential for
resistance, which may cause injuries. In addition, alternate restraining devices
(Velcro straps, mesh restraining blankets, etc.) shall be used, at the earliest
opportunity, to restrain or further restrain a subject whose actions or behavior
may cause injury to himself/herself or others.
After an individual has been controlled and placed under custodial restraint using
handcuffs and other authorized methods, the person should be positioned so as to
promote free breathing. The subject should not be maintained or transported in a
face down position.
The member assuming custody of the subject should closely observe him or her
for any apparent injuries. If the area is dark, a flashlight or other source of
illumination should be used to maintain a clear view of the subject at all times.
If a person appears to be having difficulty breathing or is otherwise
demonstrating life-threatening symptoms, medical assistance will be requested
immediately. The patrol supervisor will direct that alternate means to maintain
custody be utilized, if appropriate.
The use of restraints to “hog-tie” (restraining person by connecting or tying rear
cuffed hands to cuffed or shackled ankles or legs) subjects and the transportation
of subjects in a face down position within any vehicle are prohibited.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-12

DEADLY PHYSICAL FORCE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

The New York City Police Department recognizes the value of all human life and
is committed to respecting the dignity of every individual. The primary duty of
all members of the service is to preserve human life.

DEADLY
PHYSICAL
FORCE

The most serious act in which a police officer can engage is the use of deadly force.
The power to carry and use firearms in the course of public service is an awesome
responsibility. Respect for human life requires that, in all cases, firearms be used as
a last resort, and then only to protect life. Uniformed members of the service should
use only the minimal amount of force necessary to protect human life. Where
feasible, and consistent with personal safety, some warning, such as “POLICE DON’T MOVE,” should be given. Deadly force is never justified in the defense of
property. Above all, the safety of the public and uniformed members of the service
must be the overriding concern whenever the use of firearms is considered.
DEFINITION

PROFESSIONAL JUDGMENT – judgment based not only upon experience as
an individual but taking into account the knowledge, experience, and training
gained through employment as a police officer.
GUIDELINES FOR THE USE OF FIREARMS

UNIFORMED
MEMBER OF
THE SERVICE

a.

b.
c.
d.

e.
f.

g.

h.

i.

Police officers shall not use deadly physical force against another person
unless they have probable cause to believe they must protect themselves
or another person present from imminent death or serious physical injury.
Police officers shall not discharge their weapons when, in their professional
judgment, doing so will unnecessarily endanger innocent persons.
Police officers shall not discharge their firearms in defense of property.
Police officers shall not discharge their firearms to subdue a fleeing felon
who presents no threat of imminent death or serious physical injury to
themselves or another person present.
Police officers shall not fire warning shots.
Police officers shall not discharge their firearms to summon assistance
except in emergency situations when someone’s personal safety is
endangered and unless no other reasonable means is available.
Police officers shall not discharge their firearms at or from a moving
vehicle unless deadly physical force is being used against the police
officer or another person present, by means other than a moving vehicle.
Police officers shall not discharge their firearms at a dog or other animal
except to protect themselves or another person from physical injury and
there is no other reasonable means to eliminate the threat.
Police officers shall not, under any circumstances, cock a firearm.
Firearms must be fired double action at all times.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-13

FINANCIAL RESTRICTIONS - PROHIBITED ACTS
DATE ISSUED:

08/01/13

FINANCIAL
RESTRICTIONS PROHIBITED
ACTS

1.
2.
3.
4.

5.
6.

7.

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Using confidential official information to advance financial interest of
self or another.
Becoming interested, directly or indirectly, in any manner except by
operation of law in any business dealing with City.
Engaging, or rendering a service, in any financial, commercial or private
interest which is directly or indirectly in conflict with official duties.
Purchasing city-owned real property through negotiated sale, EXCEPT a
city-owned residential building of six units or less, may be purchased
through negotiated sale. Violation subjects member to fine, suspension or
dismissal and member may be prosecuted for a misdemeanor.
Purchasing real estate for rental purposes within precinct of assignment.
Soliciting, accepting, printing or publishing advertisements, or booster
lists, or receiving funds from a businessperson or any other person,
directly or indirectly, relating to a journal or any other publication of any
organization that has the word “POLICE” in its organization title or its
literature, cards, tickets, etc., used to raise funds for any purpose
indicating, in any way, an affiliation with this Department, without
approval of the Chief of Internal Affairs.
Selling or issuing tickets, invitations or any other writing or device for the
purpose of admission to functions held by religious, line or fraternal
organizations within this Department, and any placards, invitations,
circulars or other similar instrument advertising these affairs bearing the
words “POLICE DEPARTMENT - CITY OF NEW YORK” or similar
term indicating an affiliation with the Police Department without the
approval of the Chief of Internal Affairs.

The officers and committee members taking part in the arrangement, operation or
conduct of authorized affairs under the auspices of religious, line or fraternal
organizations of this Department will ensure that Department standards are maintained.

8.
9.

Authorizing use of photograph in uniform or mentioning rank, title or
membership in Department for commercial advertisement.
Accepting testimonial award, gift, loan or thing of value to defray or
reimburse any fine or penalty, or reward for police service except:
a.
Award from City of New York Employee’s Suggestion Board
b.
Award of Departmental recognition
c.
Award to a member of officer’s family for a brave or meritorious
act, from a metropolitan newspaper
d.
Monetary prize or award from foundations, universities,
institutions, etc., after review by the Deputy Commissioner, Legal
Matters and the approval of the Police Commissioner.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-13

FINANCIAL
RESTRICTIONSPROHIBITED
ACTS
(continued)

PAGE:

08/01/13

10.

11.

12.
13.

NOTE

REVISION NUMBER:

2 of 2

Purchasing or acquiring property of another, without approval of
commanding officer, knowing or having reason to know that such
property was held in custody of this Department.
Soliciting, contributing or paying, directly or indirectly, or otherwise
aiding another to solicit, contribute or pay any money or other valuable
consideration which will be used in connection with a matter affecting the
Department or any person connected with the Department, without
permission of the Chief of Internal Affairs.
Soliciting or accepting loans from merchants, firms or persons doing
business located or residing in area of assignment.
Entering into a business or financial transaction with another member of the
service who is your superior or subordinate where the superior has the power
to direct the subordinate’s work or has the power to affect the terms and
conditions of the subordinate’s employment. This means, but is not
limited to, circumstances where the superior has direct supervision of the
subordinate or instances where in the course of conducting police related
business, there is a likelihood that the superior will be in a position to
supervise or affect the assignment of the subordinate. Accordingly,
members of the service who do not work in the same command but who
do work within the same bureau/patrol borough should carefully consider,
before entering into a business or financial transaction with each other,
whether the above superior/subordinate relationship presently exists.
Members of the service should also be aware that changes in assignments
that affect the superior/subordinate relationship may make a pre-existing
business or financial relationship an impermissible conflict of interest. The
Office of the Deputy Commissioner, Legal Matters should be contacted if
questions arise regarding these issues.

The Conflicts of Interest Board has determined that it is a violation of the conduct
described in step 13 for a superior to solicit charitable contributions from, or to offer to
sell products of any amount or value to a subordinate. The Board has specifically ruled,
however, that a subordinate may sell products for profit or charitable purposes, or
solicit donations for charitable purposes from a superior if the amount involved is de
minimis. The Board has defined de minimis to be $25.00 or less.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-14

FINANCIAL RESTRICTIONS - PROHIBITED INTERESTS
DATE ISSUED:

08/01/13

FINANCIAL
RESTRICTIONSPROHIBITED
INTERESTS

NOTE

1.
2.

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

No Department employee may have a position in a firm that the employee
knows, or should know, is engaged in business dealings with the Department.
No Department employee may have a position in a firm that the employee
knows, or should know, is engaged in business dealings with the City,
unless such position is in a firm whose shares are publicly traded.

For purposes of steps 1 and 2 above, a position with a firm includes, but is not limited to
an officer, director, manager, employee, trustee, attorney, agent, broker or consultant to
the firm. The definition of “firm” includes an individual seeking business on his/her own
behalf, and as a sole proprietor.

3.

4.

NOTE

DATE EFFECTIVE:

In addition to the prohibitions outlined above, a Department employee may
not have an ownership interest in a firm that is engaged in business
dealings with the Department or have an ownership interest in a firm
whose shares are not publicly traded, that is engaged in business dealings
with the City.
If a Department employee has an ownership interest prohibited in step 3
above, the employee must, within ten days of learning that such ownership
interest is prohibited:
a.
Terminate such ownership in the firm, OR
b.
Disclose the prohibited ownership interest to the Conflicts of
Interest Board.

For purposes of steps 3 and 4 above, an ownership interest means an interest held by a
Department employee, the employee’s spouse or unemancipated child, that is greater than
five percent of the firm or an investment equivalent to $32,000.00.
If a Department employee has an interest in a firm, whose shares are publicly traded, that
has business dealings with the City (which would be permitted), but is not sure whether
that firm has business dealings with the Department (which would not be permitted), the
employee may make written request to the Police Commissioner, through channels, for a
determination on whether that firm does business with the Department.
Any Department employee who believes they may be covered by these provisions should
immediately contact the Conflicts of Interest Board for further instructions.
An employee may have an interest otherwise prohibited above if written approval is
obtained from the Police Commissioner and the Conflicts of Interest Board approves.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-15

OFF DUTY CONDUCT - ATTENDANCE AT PARADES, FUNERALS,
MEMORIAL SERVICES AND OTHER DEPARTMENT-ORIENTED OR
LAW ENFORCEMENT EVENTS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To inform all off duty members of the service of the guidelines to be complied
with when attending or taking part in parades, funerals, memorial services, and
other Department-oriented or law enforcement events.

SCOPE

All members of the service are strictly accountable for their conduct at all times,
whether on or off duty, inside or outside New York City. Conduct which brings
discredit to the Department, or conduct in violation of law is unacceptable and
will result in appropriate disciplinary measures. Additionally, all members of the
service are subject at all times to the provisions of the Patrol Guide, other
Department regulations, and all local, state, and federal laws.

PROCEDURE

When attending or taking part in parades, funerals, memorial services, and other
Department-oriented or law enforcement-oriented events, the following will be
complied with:
a.
ALL members are required to report corruption or other misconduct
whether on or off duty, inside or outside New York City. In particular,
ranking officers are reminded that supervisory responsibilities are never
abrogated. Ranking uniformed members of the service must take
affirmative action whenever they observe or become aware of corruption
or other misconduct, including immediate notification to the Internal
Affairs Bureau.
b.
On duty members, in or out of uniform, will return to their commands as
soon as the event is over. They will not take a meal period and will not
be granted lost time until they return to their assigned commands.
c.
All off duty uniformed members of the service who wish to wear their
uniform outside New York City must receive permission in advance from the
Police Commissioner, First Deputy Commissioner, or Chief of Department.

NOTE

ALL OFF DUTY MEMBERS WHO ARE IN UNIFORM MUST CONDUCT
THEMSELVES AS IF THEY WERE ON DUTY, AND WILL BE HELD ACCOUNTABLE
ACCORDINGLY. ADDITIONALLY, ALL MEMBERS WILL RESPECT, COOPERATE
WITH, AND FOLLOW THE DIRECTION OF PERSONNEL FROM OTHER LAW
ENFORCEMENT AGENCIES WHEN PRESENT IN THAT AGENCY’S JURISDICTION.

d.

e.

Off duty members granted permission to wear uniforms will only wear
them for the duration of the event. They must then change into civilian
attire as soon as the event is over.
Under no circumstances will any member wear his/her uniform off duty or
attend any parties, dinners, fund raising events, etc., in uniform, without the
permission of his/her commanding officer or designee. This includes
social events that take place after a parade, funeral, etc., has ended.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-15

PROCEDURE
(continued)

REVISION NUMBER:

PAGE:

08/01/13

f.

g.

h.

i.

2 of 2

All members of the service are reminded to comply with P.G. 203-06,
“Performance On Duty - Prohibited Conduct,” which prohibits the
consumption of intoxicants when in uniform whether on or off duty.
Members will not, under any circumstances, allow alcoholic beverages to
be brought into Department facilities or vehicles except in performance of
duty.
All Department-oriented and law enforcement-oriented events that
members of the service attend, wherever they take place, will be
monitored by ranking officers from overhead commands. In selected
cases, as specifically directed by the Police Commissioner, First Deputy
Commissioner, or Chief of Department, the Internal Affairs Bureau will
conduct such monitoring.
Members are reminded of the provisions of P.G. 204-08, “Firearms General Regulations,” which states that off duty members are to be
unarmed at their own discretion when engaged in any activity of a nature
whereby it would be advisable NOT to carry a firearm, especially those
events at which alcoholic beverages are consumed. In addition, off duty
members are reminded that they may only carry the regulation service
revolver or pistol, authorized off duty revolver, or authorized special
weapons.
Members, when out of state for a parade, funeral, memorial ceremony, or
any other Department-oriented or law enforcement-oriented event, may not
carry any firearms without the permission of the Police Commissioner,
First Deputy Commissioner or Chief of Department even when such an
event takes place in a state which allows police officers from other
jurisdictions to carry their weapons.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-16

GUIDELINES FOR ACCEPTANCE OF GIFTS AND OTHER
COMPENSATION BY MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To provide guidance to members of the service relating to acceptance of gifts and
other compensation.

POLICY

It is the policy of the Department that members of the service may not accept any
reward, gratuity, gift or other compensation for any service performed as a result
of or in conjunction with their duties as public servants. All exceptions must be
in accordance with Chapter 68 of the New York City Charter and the Police
Department Board of Ethics rulings. This policy applies regardless of whether
the service was performed while said members of the Department were on or off
duty. Members of the service also shall not solicit any gift, gratuity, loan,
present, fee or reward for personal gain.

SCOPE

Members of the service may be offered gifts, awards, and other things of value
by private citizens, institutions, etc., in appreciation for their police service. It is
not unethical or illegal for a member of the service to accept gifts that are
commonly offered as tokens of appreciation, i.e., plaques, pen and pencil sets,
etc. However, cash rewards and personal gifts, such as wristwatches, etc., are
strictly forbidden. To insure that the general public does not misinterpret the
justification for these gifts, the following procedure has been established.

PROCEDURE

Whenever a member of the service is offered a gift or becomes aware that a gift
will be offered in appreciation for police service:

MEMBER
CONCERNED

1.
2.

Comply with Department regulations relating to financial restrictions and
prohibited acts/prohibited interests.
Notify commanding officer, PRIOR to acceptance of gift.

COMMANDING 3.
OFFICER
CONCERNED

Review circumstances regarding the offering of the gift.
a.
Review Department Board of Ethics rulings relating to acceptance
of gifts.

NOTE

Commanding officers are responsible to ensure command copies of Board of Ethics
rulings are maintained in Command Reference Library as required by A.G. 325-18,
“Command Reference Library.”

IF GIFT IS A REWARD OR PRESENT FOR POLICE SERVICE RENDERED
IN DISCHARGE OF OFFICIAL DUTY:
COMMANDING 4.
OFFICER
CONCERNED

Prepare a report, on Typed Letterhead, to the Police Commissioner, for
review and final determination regarding acceptability of gift.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-16

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

IF GIFT IS OFFERED BY A PERSON/FIRM WHICH IS, OR INTENDS TO
ENGAGE IN BUSINESS DEALING WITH THE CITY OF NEW YORK:
COMMANDING 5.
OFFICER
6.
CONCERNED

7.

Review City Charter, Section 2604 (B)5 to ensure that there is no conflict
of interest.
Make final determination regarding the propriety of accepting gift and
notify member concerned.
a.
Request ruling by Board of Ethics if circumstances of offering are
peculiar in nature and not reflected in current rulings.
Prepare a report, on Typed Letterhead, to the Chief of Internal Affairs,
through channels, for any member who receives two or more gifts,
regardless of value or source of gift, within a calendar year.

RELATED
PROCEDURES

Command Reference Library (A.G. 325-18)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-17

FUND RAISING EVENTS
DATE ISSUED:

10/16/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/16/13

1 of 1

PURPOSE

To provide specific information relative to fund raising activities affecting the
Department or any person connected with the Department, and the posting of
advertisements involving such events by members of the service.

PROCEDURE

Prior to the fund raising event or posting of advertisements, concerning the event:

COMMANDING 1.
OFFICER,
MEMBER
CONCERNED

2.

Prepare a request, on Typed Letterhead, addressed to the Chief of Internal
Affairs, (through channels), containing the following information:
a.
The date, time and location of the fund-raiser, the identities of the
organizers and the recipient of the proceeds after expenses.
b.
The results of inquiries made to the Intelligence Bureau and the
Organized Crime Control Bureau relative to the premises and the
principals involved, and the State Liquor Authority, when
appropriate.
c.
The results of a check of the respective precinct’s Integrity
Monitoring File.
d.
The specific manner by which funds will be raised and the method
of compensation to the principals of the premises, including an
assurance that the full retail price will be paid for all food,
beverages and ancillary services, such as music, entertainment, etc.
e.
A statement indicating that no illegal gambling, raffles or 50-50
drawings will take place at the event.
f.
A statement and documentation indicating a specific accounting
of funds collected and disbursed will be forwarded, within thirty
days after the fund-raiser, to the Chief of Internal Affairs (i.e.,
copies of checks, bank deposit slips, or proof of payment for
outstanding bills, etc.).
g.
A statement indicating that no conflict with Department
procedures and/or guidelines was found to exist relative to the
fundraiser.
h.
A concluding remark recommending approval of the request.
Forward completed request, through channels, to the Chief of Internal Affairs.

MEMBER
CONCERNED,
INTERNAL
AFFAIRS
BUREAU

3.

RELATED
PROCEDURE

Financial Restrictions - Prohibited Acts (P.G. 203-13)

4.

Advise commanding officer submitting request of the IAB number
assigned to the request, and whether the request was approved or
disapproved by the Chief of Internal Affairs.
Return request, if approved, to the bureau chief/counterpart concerned for
appropriate follow-up and event monitoring.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-18

RESIDENCE REQUIREMENTS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To inform members of the service (uniformed and civilian) of the Department’s
residence and telephone number requirements.

MEMBER OF
THE SERVICE

1.
2.
3.

Reside within City of New York or Westchester, Rockland, Orange,
Putnam, Nassau or Suffolk Counties.
Provide operations coordinator with physical home address.
a.
Post Office Box addresses are not permitted.
Provide operations coordinator with a landline telephone number and/or
cellular telephone number, at residence.
a.
Beeper/pager numbers are not permitted.
b.
Members of the service may, in addition to the above, provide the
operations coordinator with their email address.

4.

Ensure that each member of the service reviews and updates their personal
information via the Personal Data Forms Intranet System, as required.

COMMANDING 5.
OFFICER

Ensure members of the service comply with residence and telephone number
requirements.

6.

Ensure that no uniformed member of the service is to be assigned to a borough
task force in a borough in which he/she resides in without the borough
commander’s approval.
Ensure no uniformed member of the Housing Bureau is to be assigned to a
police service area (PSA) that patrols public housing developments in a precinct
in which the member resides.
Ensure no member of the service (uniformed or civilian) is to be assigned to
his/her resident precinct, with the exception of school crossing guards.
a.
Civilian members of the service who were assigned to their resident
precinct prior to July 29, 2009, will be able to continue to reside and
work in the same precinct.

OPERATIONS
COORDINATOR

PERSONNEL
ORDERS
SECTION

7.

8.

NOTE

If the residence of a member of the service subsequently changes and results in a
contradiction of any of the above residency requirements, the member must immediately
notify his/her commanding officer.

ADDITIONAL
DATA

New York City local law requires civilian members of the service, who entered City service on or
after September 1, 1986, to become a City resident within ninety days of appointment. Civilian
members of the service who were permanently appointed to City service before this date may
reside outside the City; however, such civilian members who accept either provisional, noncompetitive, or exempt positions must establish City residence within one year.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

203-18

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

Notwithstanding the general requirement of City residency, Local Law No. 48 of 2009,
allows civilian members of the service who have completed two years of service to
reside, in addition to the five boroughs of New York City, in Westchester, Rockland,
Orange, Putnam, Nassau or Suffolk Counties. However, civilian members of the service
with special patrolman designation status must reside within the five boroughs of New
York City regardless of years of service. Traffic Enforcement Agents Level IV, School
Safety Agents and Evidence/Property Control Specialists who have special patrolman
status are exempt under the State Public Officers Law and after completing two years of
employment with the City may reside, in addition to the five boroughs of New York City,
in Westchester, Rockland, Orange, Putnam, Nassau or Suffolk Counties.
This amendment will not affect administrative or judicial actions taken to enforce
residency requirements which were in effect prior to the change.
All allegations of non-compliance with this law will be referred to the Personnel
Bureau’s Investigations Unit, regardless of the civilian member’s permanent assignment
within the Department. Sole investigative responsibility will rest with the Investigations
Unit. Results of the investigation will be reviewed by the Assistant Commissioner,
Employee Management Division. If an investigation does identify a civilian member in
violation of this requirement, the civilian member of the service will be given an
opportunity to rebut the investigation’s findings. Civilian members of the service, in
fact, not in compliance with this requirement are subject to termination. A Department
trial will not be conducted.
Employees with questions regarding civilian residency requirements may contact the
Employee Management Division.

RELATED
PROCEDURE

Personal Information Via Department Intranet (P.G. 203-24)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-19

VACATION POLICY
DATE ISSUED:

08/01/13

VACATION
POLICY

1.

2.

3.

4.

5.

6.

7.

8.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Accrue vacation at the following rates:
a.
1 2/3 days each month during the first five years of service
b.
2 1/4 days each month after the first five years of service.
Vacations are granted according to seniority in rank and by squad
assignment, if appropriate. (The date of actual appointment to the rank of
police officer will determine seniority for vacation selection).
NOT MORE THAN 12% of personnel assigned to a uniformed patrol
command (e.g., precinct, police service area, transit district, etc.) shall
take vacation at the same time.
Staff members of uniformed patrol commands and the uniformed members
of those commands who perform special tours of duty, i.e., day squad, traffic
officers, etc., shall select vacation separately from other uniformed members
of the command. The 12% limitation will be maintained, if possible.
Probationary police officers are not permitted to take vacation while in
training at the Police Academy. After assignment to permanent command
probationary police officer is allowed to take vacation in excess of the
12% limitation but not in conjunction with next vacation allowance.
Vacations for uniformed members of the service assigned to other than
uniformed patrol commands will be granted at the discretion of the
commanding officer. The 12% limitation will be adhered to, if possible.
Vacations of police officers (1st grade) and detectives who perform duty
with the Police Officer/Sergeant Duty Schedule may be selected as follows:
a.
One period consisting of five sets of tours (or a comparable period
based on the member’s duty schedule) OR
b.
Two periods consisting of three sets and two sets of tours, OR
c.
Three periods consisting of two periods of two sets of tours and
one period consisting of one set of tours, OR
d.
Four periods consisting of one period of two sets of tours and three
periods consisting of three single sets of tours, OR
e.
Five periods consisting of five single sets of tours.
Police officers, other than first grade, may select one period consisting of four
sets of tours or two periods, each consisting of two sets of tours. However, if an
officer’s fifth anniversary appointment date falls within the current calendar
year, the vacation allowance of said officer will be as follows:

APPOINTMENT DATE
January 1 to February 14 (inclusive)
February 15 to April 15 (inclusive)
April 16 to June 15 (inclusive)
June 16 to July 15 (inclusive)
July 16 to September 15 (inclusive)
September 16 to November 15 (inclusive)
November 16 to December 15 (inclusive)

VACATION ALLOWANCE
27 work days
26 work days
25 work days
24 work days
23 work days
22 work days
21 work days

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-19

VACATION
POLICY
(continued)

PAGE:

08/01/13

9.

10.

NOTE

REVISION NUMBER:

2 of 2

Lieutenants, sergeants and detectives may take vacation in one period,
two approximate equal periods, or may select vacations consisting of one
complete set of tours and two others of approximately equal length.
Captains through deputy chiefs will take vacations consistent with the
needs of their command.
Uniformed members of the service (police officer through deputy chief)
may carry over a maximum of three weeks vacation into following year
subject to the following conditions:
a.
Accrued time may not be taken during June, July, August or December.
b.
Selection of accrued vacation is subject to exigencies of the Department.
c.
Selection of accrued time will be made after regular vacation picks.
d.
The 12% limitation remains in effect.

Accrued vacation guidelines do not apply to vacation time lost due to member being on sick report.

11.
12.
13.
14.

15.
16.
17.

18.

19.
20.
21.

Excusal periods occurring immediately prior to, within and immediately
following vacation are an integral part of such vacation.
Members shall start vacation at the beginning of a set of tours and
consisting of a complete set, if possible.
Prepare annual vacation lists prior to January 1st to permit
commencement of vacations on January 1st.
Two individual vacation days may be taken during January and February
of the succeeding year, subject to the following guidelines:
a.
Uniformed member concerned may select individual days when making
regular vacation selection; however, if not selected with regular pick,
they may be selected at later date subject to exigencies of the service.
b.
ONLY 2% of uniformed members assigned to uniformed patrol
commands may take individual vacation days at one time.
c.
Police officers MAY NOT select more than one of the following
holidays as an individual vacation day: Independence Day, Labor
Day, Thanksgiving Day, Christmas Day or New Year’s Day.
Take vacations at a time convenient to the Department.
Command timekeeper will enter vacation selections in the Command Diary.
Vacation selection may be changed to fill a vacant period or when
members mutually agree to change vacation selections ONLY with
permission of commanding officer.
Police officers retain original vacation selections when transferred.
Supervisory officers may retain original selections if the efficiency of the
command is not impaired. However, minor adjustments may be made to
reflect new chart assignments.
Neither the executive officer nor the operations coordinator are permitted
to take vacations at the same time as the commanding officer.
Uniformed member will apply for vacation lost during the preceding year
due to sick leave, without delay, upon return to duty.
Vacation time granted in excess of accrued yearly allowance will result in
reduction of vacation allowance in the following year.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-20

AUTHORIZED LEAVE
DATE ISSUED:

08/01/13

MEMBER OF
THE SERVICE
REQUESTING
AUTHORIZED
LEAVE

1.

2.
3.

4.

5.

6.

7.
ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

Prepare LEAVE OF ABSENCE REPORT (PD433-041) and submit to
commanding officer/supervisory head, for approval, at least five days
before leave commences except in emergency.
a.
Uniformed and civilian members of the service must complete the
“Location During Absence” section on the LEAVE OF ABSENCE
REPORT including each country, with the city/town or province
where the member will be staying, date(s) of departure and date of
return, unless on military leave or leave of absence without pay
thirty calendar days or more
b.
If member will remain at their residence, member will enter
“residence” and include location and dates
c.
Prior to approving recommendation for leave, commanding
officer/supervisory head will ensure that each country, with the
city/town or province where the member will be staying is entered
in Location During Absence section of LEAVE OF ABSENCE
REPORT.
Leaves may be terminated at discretion of Police Commissioner.
Member who is granted extended leave of absence without pay must take
all accrued leave prior to the start of leave of absence, except for military
leave.
Leave without pay for thirty or more consecutive days during a year,
except military leave, will reduce authorized vacation by 1/12th for each
thirty consecutive days of absence.
Member returning from leave without pay for one year or more may not
be granted unaccrued vacation until member performs active duty for a
minimum of three months, unless otherwise authorized by law.
A member of the service (uniformed or civilian) applying for any
extended leave, e.g., educational leave with or without pay, hardship
leave, etc., is required to communicate with the Military and Extended
Leave Desk for instructions.
Leave without pay may be granted to observe a religious holiday. No
more than 1/6th of each squad may be granted such leave.

If an emergency situation arises and a uniformed member of the service requests an
emergency excusal day (E-Day) for his/her next scheduled tour of duty, the requesting
uniformed member of the service must receive approval from the desk officer on duty at
the time of the request.
Members of the service may only request an E-Day during the interval between the member’s
last tour of duty performed and the start of their next scheduled tour of duty.
All other requests for a leave of absence, that does not fall under the guidelines for an E-Day, will
be submitted on a LEAVE OF ABSENCE REPORT to the member’s commanding
officer/supervisory head.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

203-20

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

Once a decision has been rendered regarding the E-Day request, the desk officer will
make an entry on the Roll Call Adjustment (Misc. 3084). The entry will consist of the
requesting member’s rank, name and whether the E-Day request was granted or denied.
If the E-Day has been granted, the desk officer will ensure a LEAVE OF ABSENCE
REPORT is prepared for the requesting member.
A denial of an E-Day by the desk officer is a final decision. If the request is denied,
members are prohibited from attempting to receive approval of the same request from
another supervisor and may be subject to disciplinary action.
Commanding officers will ensure that supervisors are aware of the command’s criteria
for the granting of E-Days. This includes, but is not limited to, the reason for requested
excusal, number of emergency day requests made by the member, and the operational
impact on the command.

FORMS AND
REPORTS

LEAVE OF ABSENCE REPORT (PD433-041)
Roll Call Adjustment (Misc. 3084)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-21

INTEGRITY MONITORING FILE
DATE ISSUED:

10/16/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/16/13

1 of 4

PURPOSE

To identify locations where there is potential for members of the service to
engage in corrupt practices or misconduct.

DEFINITION

DESIGNATED OFF-LIMITS LOCATION - a location operating legitimately that a
commanding officer may place off-limits because of some police misconduct related
activity, and the need to avoid the appearance of impropriety by members of the command
(see Additional Data).
UNLAWFUL LOCATIONS - premises, whether in a member's command or elsewhere,
that are involved in illegal activities which would preclude the presence of a member of
the service, except in the line of duty (see Additional Data).
COOPING PRONE LOCATIONS - locations or premises where members of the
service may engage in unauthorized interrupted patrol (see Additional Data).

PROCEDURE

When a premises or location has been identified as a “Designated Off-Limits
Location”, “Unlawful Location”, or a “Cooping Prone Location” in a command
under the jurisdiction of the Patrol Services, Housing, or Transit Bureaus:

COMMANDING 1.
2.
OFFICER

NOTE

Direct integrity control officer to maintain an Integrity Monitoring File.
Document and have on file for review the reason(s) for including a
location in the Integrity Monitoring File.

Documentation should include, but not be limited to criminal history, arrests,
summonses, reports to the State Liquor Authority, organized crime information,
corruption, Civilian Complaint Review Board/community complaints, etc. Dates of
reports and serial numbers should be included. For further information to be
maintained for off-limits and unlawful locations see "Additional Data.”

3.

4.

Determine schedule to be utilized by commanding officer, executive officer, and
integrity control officer when making visits to Designated Off-Limits Locations.
a.
Patrol supervisors will make observations, but not visits, to all
locations as directed by the integrity control officer.
Direct preparation and maintenance of an Integrity Monitoring Log for
the recording of observations and visits to subject locations.

INTEGRITY
CONTROL
OFFICER

5.
6.

Maintain Integrity Monitoring File.
Maintain Integrity Monitoring Log and record all visits and observations,
as well as police action directed at identified locations.

NOTE

The Integrity Monitoring Log will be in a Department record book divided equally into
three separate sections entitled:
a.
“Designated Off-Limits Locations”
b.
“Unlawful Locations”
c.
“Cooping Locations.”

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-21

NOTE
(continued)

REVISION NUMBER:

PAGE:

10/16/13

2 of 4

Each section will be captioned across a double page as follows:
FIRST PAGE
DATE

TIME

LOCATION

ACTIVITY OBSERVED (IF ANY)

SECOND PAGE
MEMBER MAKING
OBSERVATION

ACTION TAKEN

REMARKS

(Summons, arrest,
Intelligence Bureau notification, etc)

COMMANDING 7.
OFFICER
8.

9.

Evaluate, every six months, the command's Integrity Monitoring File for
accuracy and relevance.
Add/delete locations by forwarding a report, on Typed Letterhead, to
overhead bureau concerned, through channels.
a.
Indicate reason for addition/deletion.
b.
Include an updated Integrity Monitoring File with report.
Prepare three copies of updated Integrity Monitoring File on March 1st
each year, and forward to overhead bureau concerned, through channels.
a.
An accompanying report will be prepared indicating that the
commanding officer concerned has reviewed the file and the
locations on each list are in conformance with this procedure.

BUREAU
COMMAND

10.

Review reports (both interim and annual) submitted by subordinate commands.
a.
Forward copy of report to the Investigation Review Section,
Office of the Chief of Department.
b.
Forward copy of report to the Internal Affairs Bureau.

ADDITIONAL
DATA

The Investigation Review Section will act as the central repository for Designated OffLimits Locations, Unlawful Locations, and Cooping Prone Locations. Annually, the
Investigation Review Section shall forward an updated citywide list of these locations to
the Operations Unit and the Office of the Chief of Department. Furthermore, the
Quality Assurance Division shall conduct audits of precincts, transit districts, police
service areas and borough command counterparts to ensure updated lists are
maintained in accordance with the provisions of this procedure.
If it becomes necessary for a uniformed member of the service to enter a location listed
in the Integrity Monitoring File because of assignment by competent authority, i.e.,
radio dispatcher/serious police emergency, the member concerned will immediately
notify the patrol supervisor. The patrol supervisor will respond and make an ACTIVITY
LOG (PD112-145) entry of the circumstances.
The duties performed by units in the Transit Bureau, the Chief of Transportation and the
Special Operations Division may present integrity hazards that are unique to their
specialties, i.e., marinas, riding academies, parking garages, etc.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-21

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

PAGE:

10/16/13

3 of 4

Therefore, commanding officers of each unit will identify such locations and, using the
criteria below, compile a Designated Off-Limits Location list for their unit's Integrity
Monitoring File. Furthermore, they will obtain, and personally review off-limits
locations within other commands where their members perform patrol. These locations
will be included in their own lists of locations considered integrity hazards for their
personnel.
CRITERIA FOR INCLUSION IN INTEGRITY MONITORING FILE
DESIGNATED OFF-LIMITS LOCATION
a.

Some documented police misconduct-related activity, such as:
(1)
Any substantial acts of misconduct, or
(2)
The failure of integrity tests, or
(3)
The commanding officer's professional judgment after review of corruption
allegations, or
(4)
Intelligence from the Organized Crime Control Bureau or the
Intelligence Bureau, particularly at locations involving organized crime, or
(5)
The location's past history of repeated crimes or violations.
PLUS

b.
Illegal conditions associated with locations, or the inference or appearance of
preferential treatment.
Conditions listed in paragraphs a or b above are both required in order for a location to be
included in the “Designated Off-Limits Locations” portion of the Integrity Monitoring File.
Members of the service are prohibited from entering all Designated Off-Limits
Locations within their command of assignment, whether on or off duty. Because of these
limitations, commanding officers will be very judicious when designating a location
off-limits. In addition, they must be able to articulate the reasonable basis used for
selecting each location. Additionally, they should avoid listing general areas such as
entire streets, plazas, parks, etc., unless there are some extraordinary circumstances that
would justify the off-limits provisions of this procedure.
The following information should be included in interim or annual reports regarding
Designated Off-Limits Locations:
(1)
Date declared off-limits
(2)
Number of visits/observations by commanding/executive/integrity control
officers or other supervisors
(3)
Notifications to investigations unit concerned
(4)
Any disciplinary/criminal action taken against members of the service
re: location concerned (including results)
(5)
Date location closed or business sold
(6)
Date removed from list and reason (passed integrity test, etc.)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

203-21

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/16/13

4 of 4

UNLAWFUL LOCATIONS
a.
Premises (licensed or unlicensed) where a member of the service MUST be
suspended for having an interest in, associating with or patronizing as indicated
in Patrol Guide procedure 206-07, “Cause for Suspension or Modified
Assignment”, step 2, subdivision “f” OR,
b.
Unlicensed premises (neighborhood tavern or restaurant with an
expired/suspended license) where the sale of alcohol is the only apparent illegal
activity and a member of the service may be suspended or placed on modified
assignment for patronizing such a location as per Patrol Guide procedure 206-07,
“Cause for Suspension or Modified Assignment”, step 3, subdivision “e”.
The following information should be included in interim or annual reports regarding
Unlawful Locations:
(1)
Date declared unlawful
(2)
Number of visits/observations by commanding/executive/integrity
control officers or other supervisors
(3)
Any notifications made to Internal Affairs Bureau or any unit/agency
relative to vice enforcement, narcotics, civil enforcement, etc.
(4)
Any disciplinary/criminal action taken against members of the service
re: location concerned (including results)
(5)
Date business sold
(6)
Date location closed and reason (civil enforcement, vacated business,
fire, etc.)
If a member of the service becomes involved in an incident in an Unlawful Location,
outside of his/her command, and upon investigation it is discovered that the location has
been previously deemed unlawful, and is still carried as such in the command's Integrity
Monitoring File, the commanding officer/duty captain will determine whether or not the
member involved should have been aware of the unlawful status of the location in
question.
COOPING PRONE LOCATIONS
Consideration for designating a location as cooping prone should be based on past
history of allegations of cooping, or locations where, in the commanding officer's
judgment, there is likelihood that member(s) will engage in interrupted patrol. Cooping
prone locations apply to on-duty members only. However, members will not be prohibited
from performing authorized patrol within such locations, when necessary.

FORMS AND
REPORTS

ACTIVITY LOG (PD 112-145)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-22

DEPARTMENT CONFIDENTIALITY POLICY
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To inform members of the service of the guidelines to be complied with when
accessing, creating, receiving, disclosing or otherwise maintaining information
from an information system:

MEMBER OF
THE SERVICE

1.

2.
3.
4.
5.

NOTE

Access only those information systems to which authorization has been
granted, and under circumstances required in the execution of lawful
duty.
Abide by any security terms/conditions associated with the information
system, including those governing user passwords, logon procedures, etc.
Disclose information to others, including other members of service, only
as required in the execution of lawful duty.
Confirm identity and affiliation of requestor of information and determine
that release of information is lawful, prior to disclosure.
Maintain confidentiality of information accessed, created, received,
disclosed or otherwise maintained during course of duty.

The above guidelines also apply to the oral transmission of information contained in any
Department information system.
Members of the service who fail to adhere to the above guidelines may be subject to
disciplinary and/or criminal action.

RELATED
PROCEDURES

Information Concerning Official Business of Department (P.G. 212-76)
Release of Information to News Media (P.G. 212-77)
Department Computer Systems (P.G. 219-14)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-23

CONDUCTING ORDERED BREATH TESTING OF UNIFORMED
MEMBERS OF THE SERVICE FOR THE PRESENCE OF ALCOHOL
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 8

COMMANDING
OFFICER,
PERSONNEL
BUREAU
INVESTIGATIONS
UNIT

1.

NOTE

Subject members have signed a Negotiated Settlement which contains the following wording:
“I agree to submit to and to make myself available, on or off duty, for ordered breath testing
for the presence of alcohol during a probationary period or other agreed upon time period
pursuant to Patrol Guide 203-04, “Fitness for Duty.” I understand that this will entail
unannounced visits to my personal residence. In addition, I am fully aware that if said testing
of my blood alcohol level is .04 or more that I shall be presumed unfit for duty. I also
understand that should I be found unfit for duty or should I refuse such testing I will be subject
to further disciplinary action up to and including summary termination. I acknowledge that I
have received and understand the provisions within Patrol Guide 203-04, “Fitness for Duty” and
Patrol Guide 203-23, “Conducting Ordered Breath Testing of Uniformed Members of the Service
for the Presence of Alcohol.”

2.

NOTE

Schedule each member whose name appears on the listing to be periodically
tested during each quarterly period during which the member is subject to
ordered breath testing. For the purposes of this procedure, the calendar year will
be divided into four quarterly periods as follows: January through March, April
through June, July through September and October through December. Nothing
in this procedure shall preclude a subject member from being tested more than
once during a quarter. However, at least one of the tests conducted during the
year must be conducted during the subject member’s off duty hours.

If the period that the member is subject to ordered breath testing begins on February
15th, for example, the initial testing of the subject member will commence during the
quarterly period that runs from January 1st through March 31st.

3.

4.

NOTE

Maintain a listing (including duty charts, vacation selections and complete
contact information such as home phone numbers, cellular phone
numbers, beeper numbers and e-mail addresses) of all uniformed
members who have been placed on Dismissal Probation, or have been the
subject of other disciplinary action, and have agreed to submit to ordered
breath testing for the presence of alcohol as a result of a negotiated
penalty in a Department disciplinary proceeding.

Ensure that all supervisors assigned to the Personnel Bureau
Investigations Unit and the Medical Division’s Absence Control &
Investigations Unit have been trained by the Highway District in the
operation of the hand-held Portable Breath Test (PBT) device.
Arrange for a supervisor assigned to the Personnel Bureau Investigations Unit
or the Medical Division’s Absence Control & Investigations Unit to conduct a
breath test using a PBT device whenever a subject member is scheduled to be
tested. Both units will assist each other in the testing process as necessary.

If the subject member is a ranking member of the Department, a supervisor of an
appropriate rank assigned to one of the sub-units of the Personnel Bureau will be
designated to assist with the administration of the breath test.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-23

COMMANDING
OFFICER,
PERSONNEL
BUREAU
INVESTIGATIONS
UNIT

PAGE:

08/01/13

5.
6.

(continued)
NOTE

REVISION NUMBER:

2 of 8

Maintain a database that tracks the results of all on duty as well as all off
duty ordered breath tests and the number of members tested.
Submit a quarterly report to the Chief of Personnel listing all subject
members, the starting and ending dates during which they are subject to
ordered breath testing, the dates on which they were tested, whether they
were tested on duty or off duty, and the results.

The probationary period will be extended by any period of time that the subject member is
on suspension, modified assignment, restricted duty, limited duty, sick leave, leave of
absence (military, educational, etc.) or annual leave. As such, the Employee Management
Division will be contacted to ascertain the exact date that the probationary period ends.

ON DUTY ORDERED BREATH TESTING (Steps 7-14)
DESIGNATED
SUPERVISOR,
PERSONNEL
BUREAU
INVESTIGATIONS
UNIT/MEDICAL
DIVISION’S
ABSENCE
CONTROL &
INVESTIGATIONS
UNIT

7.

NOTE

The Medical Division’s Drug Screening Unit must ensure that the records maintained in
regard to random drug testing do not in any manner include members who were notified
to appear for ordered breath testing.

8.

9.

NOTE

After being designated to conduct an ordered breath test of an on duty
member of the service, the breath test will be conducted at the Medical
Division’s offices on the 16th floor of One Lefrak City Plaza in Corona or
at the Personnel Bureau Investigations Unit at 49-51 Chambers Street,
14th floor, on a date and time when the subject member is regularly
scheduled to work.

Notify the commanding officer/desk officer at the subject member’s
command to have the subject member transported by a higher-ranking
member to the Medical Division or the Personnel Bureau Investigations
Unit in an expeditious fashion.
Respond to the Medical Division, or the Personnel Bureau Investigations
Unit, as appropriate, on the date and time that the subject member was
notified to appear.

All times relating to the testing process will be carefully documented.

10.
11.

Advise the subject member that he or she may be tested by a number of
different means, such as the PBT device and the Intoxilyzer.
Direct the subject member to prepare an Ordered Breath Test
Questionnaire form.
a.
The Ordered Breath Test Questionnaire form will be retained in the
subject member’s file maintained at the Personnel Bureau Investigations
Unit office. As some of the information contained on the form may be
considered medical records under the Americans with Disabilities Act, the
form must be handled and maintained in a confidential manner.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-23

REVISION NUMBER:

PAGE:

08/01/13

3 of 8

NOTE

If the subject member answers “YES” to either of the following two questions listed on the form:
“Do you require medical treatment now?” or “Do you desire an ambulance to be summoned?”
or is unable to answer these questions, the supervisor concerned shall summon an ambulance.

DESIGNATED
SUPERVISOR,
PERSONNEL
BUREAU
INVESTIGATIONS
UNIT/MEDICAL
DIVISION’S
ABSENCE
CONTROL &
INVESTIGATIONS
UNIT
(continued)

12.

NOTE

The supervisor concerned must observe the subject member for at least 20 minutes prior to
initiating the test to ensure that the subject member does not engage in any activities that may skew
the test results (e.g., eating, drinking, smoking, vomiting, regurgitating, belching).

13.

14.

Conduct a breath test using a PBT device in a private setting at the
Medical Division’s Lefrak City facility or at the Personnel Bureau
Investigations Unit at 49-51 Chambers Street, 14th floor.

If the reading on the PBT device is less than .02 and there are no related
indicia of intoxication (see Additional Data statement for a listing), no
further action is required at this time.
a.
If the reading on the PBT device is less than .02 and the subject
member appears to be intoxicated (i.e., there are related indicia of
intoxication) or under the influence of a prohibited substance, the
supervisor concerned will confer with the Commanding Officer,
Personnel Bureau Investigations Unit who will notify the Office of
the Chief of Personnel in regard to obtaining authorization to test
the subject member using the Intoxilyzer, or to conduct a drug
screening test for cause under the procedures contained in P.G.
205-30, “Administration of Drug Screening Tests for Cause.”
If the reading on the PBT device is .02 or greater, immediately notify Highway
I.D.T.U. to respond to the Medical Division to test the subject member using
the Intoxilyzer that is maintained at the Medical Division facility. (It should be
emphasized that the Intoxilyzer test at the Medical Division will be conducted
by an I.D.T.U. technician.) In the event that alternate arrangements must be
made, the Intoxilyzer test will be conducted at the closest I.D.T.U. facility. In
such a case, the subject member will not be permitted to transport him/herself
to the I.D.T.U. facility. Depending upon circumstances, the supervisor
concerned may be aided by one or more members of the service in
transporting the subject member to the I.D.T.U. facility.
a.
The I.D.T.U. technician will utilize a specially developed form,
entitled Ordered Breath Test Instruction Sheet to interview the
subject member and a specially developed checklist, entitled
Intoxilyzer Operational Checklist to conduct the test. The entire

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-23

4 of 8

Intoxilyzer testing process, including the reading of the test
results, will be videotaped by a member of the Highway District.
In cases in which there is an Intoxilyzer reading of .02 or greater, a
copy of the videotape will be provided to the supervisor
concerned, who will follow all applicable Departmental
procedures to safeguard the tape for evidentiary purposes.

The I.D.T.U. technician conducting the test must observe the subject member for at least
20 minutes prior to initiating the test to ensure that the member does not engage in any
activities that may skew the test results.

b.

c.

NOTE

PAGE:

08/01/13

DESIGNATED
SUPERVISOR,
PERSONNEL
BUREAU
INVESTIGATIONS
UNIT/MEDICAL
DIVISION’S
ABSENCE
CONTROL &
INVESTIGATIONS
UNIT
(continued)
NOTE

REVISION NUMBER:

The supervisor concerned shall carefully record and then take into account
the Intoxilyzer reading along with any other related indicia of intoxication
in coming to a conclusion that the subject member is apparently unfit for
duty. As part of this process, the supervisor should use a blood alcohol
level of .04 or greater on the Intoxilyzer as the threshold for a presumption
of lack of fitness for duty.
If the supervisor concerned has reason to conclude that the subject
member is apparently unfit for duty, the supervisor will notify the
Commanding Officer, Personnel Bureau Investigations Unit, who will
notify the Office of the Chief of Personnel. In addition, the supervisor will
be guided by the procedures contained in P.G. 206-12, “Removal of
Firearms from Intoxicated Uniformed Member of the Service.”

If the subject member is determined to be unfit for duty, the I.A.B. Command Center will
be notified and a log number will be obtained.

OFF DUTY ORDERED BREATH TESTING (Steps 15-23)
NOTE

Home visits related to off duty ordered breath testing will be conducted in a similar
fashion to home visits by the Medical Division to uniformed members of the service who
are on sick leave. Breath testing of off duty members of the service will normally be
conducted from 0900 hours to 2100 hours, including weekends. However, subject
members who are tested off duty will be entitled to overtime compensation.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-23

REVISION NUMBER:

PAGE:

08/01/13

5 of 8

DESIGNATED
SUPERVISOR,
PERSONNEL
BUREAU
INVESTIGATIONS
UNIT/MEDICAL
DIVISION’S
ABSENCE
CONTROL &
INVESTIGATIONS
UNIT
(continued)

15.

NOTE

The designated supervisor will be accompanied by at least one other supervisor/member
of the Personnel Bureau Investigations Unit or the Medical Division’s Absence Control
& Investigations Unit.

After being designated to conduct an ordered breath test of an off duty
member of the service, ascertain whether the subject member is on sick
report. If the member is not on sick report, respond to the member’s
residence to conduct the breath test. (If the member is on sick report, the
breath test will not be conducted until the member is no longer on sick
report.)

a.

NOTE

All times relating to the testing process will be carefully documented.

b.

NOTE

If the subject member does not answer the door, leave a Notification
Card under the door with instructions that the member is to immediately
contact you upon his/her receipt of the card.

Attempt to contact the subject member via alternative means
(telephone numbers that have been provided to the Department,
cellular phones, beeper, etc.) if necessary.

Attempts by the subject member to evade contact may result in further disciplinary
action and possible termination.

c.

16.

17.

18.
19.

Once the subject member is located, direct the member to remain
at his/her current location pending your arrival. The subject
member will neither be requested nor permitted to drive until the
breath testing has been completed and the member’s fitness for
duty has been determined.
Once personal contact is made with the subject member on an initial visit,
request member’s identification card in order to confirm member’s
identity.
Proceed to conduct the testing process in a private setting (e.g., subject
member’s residence, Department auto being used by the supervisor
concerned) in a dignified, respectful fashion. The subject member’s input
should be solicited in regard to where he/she would feel most comfortable
having the test conducted.
Advise the subject member that he or she may be tested by a number of
different means, such as the PBT device and the Intoxilyzer.
Direct the subject member to prepare an Ordered Breath Test
Questionnaire form.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-23

a.

6 of 8

The Ordered Breath Test Questionnaire form will be retained in
the subject member’s file maintained at the Personnel Bureau
Investigations Unit office. As some of the information contained
on the form may be considered medical records under the
Americans with Disabilities Act, the form must be handled and
maintained in a confidential manner.

If the subject member answers “YES” to either of the following two questions listed on
the form, “Do you desire medical treatment now?” or “Do you desire an ambulance to
be summoned?” or is unable to answer these questions, the supervisor concerned shall
summon an ambulance.

20.
NOTE

PAGE:

08/01/13

DESIGNATED
SUPERVISOR,
PERSONNEL
BUREAU
INVESTIGATIONS
UNIT/MEDICAL
DIVISION’S
ABSENCE
CONTROL &
INVESTIGATIONS
UNIT
(continued)
NOTE

REVISION NUMBER:

Conduct a breath test using a PBT device.

The supervisor concerned must observe the subject member for at least 20 minutes prior
to initiating the test to ensure that the subject member does not engage in any activities
that may skew the test results (e.g., eating, drinking, smoking, vomiting, regurgitating,
belching).

21.

22.

If the reading on the PBT device is less than .02 and there are no related
indicia of intoxication (see Additional Data statement for a listing) no
further action is required at this time.
a.
If the reading on the PBT device is less than .02 and the subject
member appears to be intoxicated (i.e., there are related indicia of
intoxication) or under the influence of a prohibited substance, the
supervisor concerned will confer with the Commanding Officer,
Personnel Bureau Investigations Unit who will notify the Office of
the Chief of Personnel in regard to obtaining authorization to test the
subject member using the Intoxilyzer, or to conduct a drug screening
test for cause under the procedures contained in P.G. 205-30,
“Administration of Drug Screening Tests for Cause.”
If the reading on the PBT device is .02 or above, the subject member will
be transported expeditiously to the Medical Division’s Lefrak City facility
and an immediate notification will be made to Highway I.D.T.U. to
respond to the Medical Division to test the subject member using the
Intoxilyzer that is maintained at the Medical Division. (It should be
emphasized that the Intoxilyzer test at the Medical Division will be
conducted by an I.D.T.U. technician.) In the event that alternate
arrangements must be made, the Intoxilyzer test will be conducted at the
closest I.D.T.U. facility.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-23

a.

c.

The I.D.T.U. technician will utilize a specially developed form,
entitled Ordered Breath Test Instruction Sheet to interview the
subject member and a specially developed checklist, entitled
Intoxilyzer Operational Checklist to conduct the test. The entire
Intoxilyzer testing process, including the reading of the test
results, will be videotaped by a member of the Highway District.
In cases in which there is an Intoxilyzer reading of .02 or greater, a
copy of the videotape will be provided to the supervisor
concerned, who will follow all applicable Departmental
procedures to safeguard the tape for evidentiary purposes.

The supervisor concerned shall carefully record and then take into
account the Intoxilyzer reading along with any other related indicia
of intoxication in coming to a conclusion that the subject member is
apparently unfit for duty. As part of this process, the supervisor
should use a blood alcohol level of .04 or greater on the Intoxilyzer
as the threshold for a presumption of lack of fitness for duty.
If the supervisor concerned has reason to conclude that the subject
member is apparently unfit for duty, the supervisor will notify the
Commanding Officer, Personnel Bureau Investigations Unit, who
will notify the Office of the Chief of Personnel. In addition, the
supervisor will be guided by the procedures contained in P.G. 20612, “Removal of Firearms from Intoxicated Uniformed Member of
the Service.”

If the subject member is determined to be unfit for duty, the I.A.B. Command Center will
be notified and a log number will be obtained.

23.

ADDITIONAL
DATA

7 of 8

The I.D.T.U. technician conducting the test must observe the subject member for at least
20 minutes prior to initiating the test to ensure that the member does not engage in any
activities that may skew the test results.

b.

NOTE

PAGE:

08/01/13

DESIGNATED
SUPERVISOR,
PERSONNEL
BUREAU
INVESTIGATIONS
UNIT/MEDICAL
DIVISION’S
ABSENCE
CONTROL &
INVESTIGATIONS
UNIT
(continued)
NOTE

REVISION NUMBER:

Ensure that the subject member is transported back to his/her residence
after all testing, administrative and related matters have been completed.

Since most members of the service who will be subject to the provisions of this
procedure will be on full duty status with no driving restrictions, the Performance
Monitoring Unit will institute procedures to remind the concerned members’
Commanding Officers of the importance of remaining particularly alert to the members’
fitness for duty during the members’ dismissal probation period or the agreed upon
period during which the member will be subject to ordered breath testing.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-23

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

PAGE:

08/01/13

8 of 8

INDICIA OF INTOXICATION
Face to face observation and interaction with the subject member allows the supervisor
concerned to use his or her senses to obtain “evidence” of alcohol intoxication:
*
*
*

The sense of sight
The sense of hearing
The sense of smell

*
*
*
*
*
*

Bloodshot eyes
Flushed face
Soiled, mussed, disarrayed clothing
Fumbling (e.g., dropping paperwork, keys etc.)
The presence of alcohol containers
Physical coordination (e.g., swaying, staggering, unsteady, falling,
wobbling, sagging knees, using a wall or furniture as a prop)
Unusual actions (e.g., hiccupping, belching, vomiting, fighting, sleepy,
urinating)

SIGHT

*

HEARING
*
*
*
*
*
*
*

Slurred speech
Admission of drinking
Inconsistent responses
Incoherent
Abusive language, profanity
Antagonistic
Unusual statements

*
*
*
*

Odor of alcohol on breath
“Cover Up” odors (e.g., breath spray, mints)
Open alcoholic beverages
Unusual odors

SMELL

NOTE: These traits are illustrative; this is not meant to be a complete list of indicia.
RELATED
PROCEDURES

Fitness for Duty (P.G. 203-04)
Administration of Drug Screening Tests for Cause (P.G. 205-30)
Removal of Firearms from Intoxicated Uniformed Member of the Service (P.G. 206-12)

FORMS AND
REPORTS

Ordered Breath Test Questionnaire (Medical Division Form)
Notification Card (Medical Division Form)
Intoxilyzer Operational Checklist (Medical Division Form)
Ordered Breath Test Instruction Sheet (Medical Division Form)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-24

PERSONAL INFORMATION VIA DEPARTMENT INTRANET
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To provide members of the service the ability to review, confirm and update their
personal information as necessary, as well as, annually during evaluation period.

PROCEDURE

When a member of the service utilizes the Personnel Data Forms Intranet System
via the Department Intranet to view and/or update their personal information

DEFINITION

PERSONAL INFORMATION - Data pertaining to a member of the service
(uniformed or civilian), regarding name, address, social condition, emergency
notification information, and any other relevant information.

MEMBER OF
THE SERVICE

1.
2.

3.

NOTE

If one or both of the menu options are not displayed, this indicates that a change has
already been submitted and has not yet been approved or rejected. Additional
submissions are not permitted until previous ones have been signed, submitted and
processed by the Personnel Data Unit.

4.
5.
NOTE

Provide accurate and current personal information to the Department
immediately upon a change.
Access the “Personnel Data Forms” menu when:
a.
A change in personal information occurs
b.
Annually, during evaluation period to review and, if necessary,
update personal information
c.
At anytime in order to review the accuracy of personal information,
particularly if member believes it to be compromised.
Select one of the following two forms from the “Personnel Data Forms”
menu:
a.
Name, Residence and Social Condition
b.
Emergency Notification.

Verify the information appearing on the screen.
View the update screen and type any new information into the appropriate
fields.

Name changes must include supporting documentation (i.e., marriage certificate, court
order, etc.). Members of the service must adhere to the Department residency requirements.

6.
7.
8.

9.

Confirm the requested changes online.
Print and sign two hard copies.
Submit both signed hard copies to the operations coordinator and provide
supporting documentation for change of name, and/or social condition
requests.
Login to the online “Personnel Data Forms” menu one month after
submitting forms to the operations coordinator to verify updates were
accepted or rejected by the Personnel Data Unit and notify the operations
coordinator of results.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

203-24

OPERATIONS
COORDINATOR

REVISION NUMBER:

PAGE:

08/01/13

10

11.
12.
13.
14.

15.

16.

17.

18.

2 of 3

Ensure all members of the service review and update their personal
information as follows:
a.
Whenever a change in their personal information occurs
b.
Annually, during evaluation periods
c.
Any other time deemed necessary.
Ensure that supporting documentation accompanies change of name
and/or social condition requests.
Assign command serial number to request.
Sign both hard copies and ensure copies are signed by the submitting
member of the service.
Update all pertinent command records (i.e., FORCE RECORD [PD4061431], etc.) and file one of the submitted hard copies in the member’s
personal folder.
Forward remaining signed hard copy to the Commanding Officer,
Personnel Orders Section - Personnel Data Unit, with supporting
documentation for name changes.
Maintain a list of all previous address and emergency notification
changes as well as current personal information of members of the
command.
Access the Personnel mainframe application PEPR or PEMU, one month after
submission of form to verify if the member’s information has been
changed in System by the Personnel Data Unit.
Contact the Personnel Data Unit if changes have not been made after one
month, to verify if submitting member’s updated form(s) have been
received.

19.
20.

Verify changes in the System and accept or reject changes.
Create “rejection letter” if change is rejected, including reason(s) and
forward to commanding officer of submitting member.

COMMANDING 21.
OFFICER

Ensure member of the service resubmits information via the Personnel
Data Forms Intranet System and submits necessary forms to the
operations coordinator for subsequent forwarding to Personnel Data Unit
with appropriate captions (e.g., serial numbers, etc.) completed and
proper documents, if necessary.

PERSONNEL
ORDERS
SECTION

NOTE

Name, residence, social condition, or emergency notification changes submitted via the
Personnel Data Forms Intranet System will not update the Personnel System until
accepted by the Personnel Orders Section.
Forms not received by the Personnel Data Unit within ninety days from the date of
online entry will be purged from the System and a new submission must be prepared.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

203-24

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

Members of the service officially assigned in an undercover capacity will be unable to
access the System and must notify their commanding officer of any change to their
personal information. The commanding officer of the undercover will forward a Typed
Letterhead with requested changes to the Commanding Officer, Personnel Orders
Section.
Members of the service may view/update foreign language proficiency or other skills
and review or add country of birth by selecting the “View and Update Skills Information
and Languages/Review and Add Country of Birth” link and follow the instructions
provided.
Members of the service may review/update their education information as necessary by
selecting the “Education Tracking System” link under “Personnel Data Forms” and
forward all necessary documents to the Education Tracking Unit.
BENEFICIARY CHANGES
Uniformed members of the service must file necessary forms at the Police Pension Fund
located at 233 Broadway, New York, NY, 19th Floor.
Civilian members of the service must file necessary forms at the Employee Management
Division located at One Police Plaza, New York, NY, Room 1014.
ADDITIONAL NOTIFICATIONS
Health Insurance Section: located at 51 Chambers Street, New York, NY, 3rd Floor.
Deferred Compensation Plan: located at 40 Rector Street, New York, NY, 3rd Floor.
Members of the service are reminded that it is in their best interests to notify their
respective labor union whenever there is a change in name, residence or social
condition.

RELATED
PROCEDURES

Residence Requirements (P.G. 203-18)

FORMS AND
REPORTS

FORCE RECORD (PD406-1431)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-25

DEPARTMENT POLICY PROHIBITING RACIAL PROFILING
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

1.
Members of the service are reminded that the New York City Police Department is
committed both to the impartial enforcement of law and the protection of Constitutional rights. To
reinforce these commitments and to ensure all members of the service engage only in
constitutionally sound policing practices, the Department prohibits the use of racial profiling in law
enforcement actions. Racial profiling is defined as the use of race, color, ethnicity, or national origin
as the determinative factor for initiating police action. Members are also reminded that the use of
other characteristics such as religion, age, gender, gender identity, or sexual orientation as the
determinative factor for taking police action is prohibited.
2.
All police-initiated enforcement actions, including, but not limited to, arrests, stop
and questions, and motor vehicle stops, will be based on the standards required by the Fourth
Amendment of the U.S. Constitution, Article I, Section 12 of the New York State Constitution,
Administrative Code section 14-151, and other applicable laws. The law confers on police officers
the authority to stop, question, and if warranted, frisk an individual whom a member reasonably
suspects has committed, is committing, or is about to commit a felony or Penal Law misdemeanor.
Members must be able to articulate the factors which led them to take enforcement action, in
particular those factors leading to reasonable suspicion for a stop and question and any subsequent
frisk, or probable cause for an arrest.
3.
Responding to suspected criminal behavior by stopping and questioning an individual
and, if warranted, conducting a frisk is part of a police officer’s job and plays a critical role in
reducing and preventing crime. Conducting stops in an unbiased manner fosters and strengthens
relationships between police officers and members of the community, and inspires confidence in,
and support for, policing efforts.
4.
While performing their duties, members are reminded that it is not racial profiling to
take into account the reported race, color, ethnicity, national origin, religion, age, gender, gender
identity, or sexual orientation of a specific subject in the same way the member would use pedigree
information, e.g., height, weight, age, etc., about specific subjects.
5.
Commanding officers will continue to ensure that self-inspections are conducted
within their commands regarding stop, question, and frisk activity. The Quality Assurance Division
will continue to monitor compliance with self-inspection protocols in all of its command inspections
and will continue to audit stop, question, and frisk activity Department-wide. The proper exercise of
the authority to conduct stop, question, and frisk activity will continue to be included in CompStat
review.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: General Regulations

Procedure No:

203-26

EXTENDED LEAVE OF ABSENCE - EDUCATIONAL FELLOWSHIP/
SCHOLARSHIP NOTIFICATION OF INTENT
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To ensure that the Department is notified in a timely manner when a member of
the service (uniformed or civilian) intends to apply for a specified opportunity
that will require an extended leave of absence.

DEFINITION

ELIGIBILITY - A member of the service (uniformed or civilian) is not eligible to
apply for any extended leave of absence with pay for thirty consecutive days or
more for an educational fellowship/scholarship or similar opportunity after
previously receiving such a leave during his/her career.

PROCEDURE

When a member of the service (uniformed or civilian) intends to apply for a nonDepartment sponsored educational fellowship/scholarship (e.g., White House
Fellowship, Fulbright Award, Kennedy School of Government Scholarship, etc.) or
similar opportunity (e.g., United Nations Civilian Policing position [UNCIVPOL],
etc.) that will result in a request for an extended leave of absence (paid or unpaid)
for thirty consecutive days or more:

MEMBER OF
SERVICE

1.

2.

Prepare a “Request to Attend/Participate,” on Typed Letterhead, detailing
the specific nature of the educational fellowship/scholarship (e.g.,
anticipated leave requirements, deadline for submission of application, etc.).
Forward the “Request to Attend/Participate” to the Chief of Personnel,
through channels.

NOTE

Final approval of the “Request to Attend/Participate” must be obtained prior to applying for the
non-Department sponsored educational fellowship/scholarship. Failure to do so will result in
being denied the leave of absence.

CHIEF OF
PERSONNEL

3.

4.

OFFICE OF THE 5.
POLICE
COMMISSIONER

Forward an acknowledgement of receipt on Typed Letterhead to the
requesting member of the service indicating that the “Request to
Attend/Participate” has been received and is being processed.
Forward the “Request to Attend/Participate,” with endorsements, to the
Office of the Police Commissioner for final approval.
a.
Forward a copy of the “Request to Attend/Participate,” with
endorsements, to the Commanding Officer, Office of Management
Analysis and Planning for informational purposes.
Forward, through channels, approval/disapproval “Request
Attend/Participate” to the member of service making the request.

NEW  YORK  CITY  POLICE  DEPARTMENT

to

PATROL GUIDE
PROCEDURE NUMBER:

203-26

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

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2 of 2

Members of the service are urged to submit the “Request to Attend/Participate” well in
advance of any application deadline for a non-Department sponsored educational
fellowship/scholarship in order to allow ample time for the approval process and the
forwarding of any necessary documentation.
Approval of the “Request to Attend/Participate” is independent of the individual’s
eligibility and selection criteria for the specific educational fellowship/scholarship being
sought by the member of the service.
It is the policy of the Department to encourage its members to pursue educational
opportunities in furtherance of their police careers.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-01

GENERAL UNIFORM REGULATIONS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

UNIFORMS

1.

NOTE

Recruits wear uniform only after inspected and stamped by Police Academy.

2.
3.
4.

5.

NOTE

Maintain at own expense articles prescribed for rank, position or duty.
Do not modify prescribed uniforms in any manner except as specifically
authorized by higher authority.
Do not wear distinguishable items of the uniform with civilian clothes.
Do not wear uniform, shield or display IDENTIFICATION CARD (PD
416-091) while participating in a rally, demonstration or other public
assemblage except as authorized by the Department.
Wear uniform of the day. Commanding officers or unit commanders may
authorize a specialized uniform only after requesting and receiving
approval from the Police Commissioner’s Uniform and Equipment
Review Committee. Submit requests to the Office of the Chief of
Department: Att: Uniform and Equipment Sub-Committee.
a.
Wear uniform when directed, if assigned to the Detective Bureau
or to duty in civilian clothes.

Detectives, when assigned to duty in uniform, will wear prescribed police officer's
uniform with gold cap device and appropriate collar insignia.

6.
7.

8.

9.

10.

While performing duty indoors, in uniform, wear regulation seasonal shirt
and trousers.
Wear the prescribed uniform, if regularly assigned to duty in uniform,
when appearing in court, the Trial Room or at the office of a ranking
officer above the rank of captain, except if off duty, on sick report, or if
excused by competent authority.
Purchase regulation service holsters, caps, raingear and all items of
uniform which are sewn or attached to the uniform, from the Equipment
Section or other authorized supplier.
Necessary uniform changes, other than those listed in step 10, will be
made as directed by the lieutenant platoon commander/counterpart.
a.
The lieutenant platoon commander/counterpart shall authorize the
removal, if desired, of the duty jacket/summer blouse whenever
the temperature for a specific tour is expected to rise above 65
degrees Fahrenheit.
b.
The lieutenant platoon commander/counterpart shall authorize the
wearing of the optional short sleeve shirt whenever the
temperature for a specific tour is expected to rise above 70
degrees Fahrenheit.
Remove summer blouse/duty jacket while performing duty in uniform
between May 1 and November 1, if desired.
a.
The following OPTIONAL uniform items may be worn between
June 1 and October 1:
(1)
Short sleeve shirt (without tie), and;
(2)
Summer cap.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-01

NOTE

REVISION NUMBER:

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2 of 2

During the period of June 1 to October 1, police officers and detectives performing
subway patrol duties in uniform shall have the option of wearing the uniform cap.
Transit Bureau police officers and detectives who are assigned to subway patrol duty for
their entire tour also have the option of wearing the summer uniform described below
between June 1 and October 1.
a.
b.
c.

d.

UNIFORMS
(continued)

11.
12.
13.

Regulation NYPD blue short sleeve uniform shirt.
Cargo style shorts, as available in the Equipment Section. Shorts will
be hemmed to a length to the top of the knee.
Black leather uniform athletic shoe, lace-up style ONLY, with no visible
logos or markings. Either high-cut or low-cut style is authorized,
however, the shoe should have no more than five shoelace
grommets/attachments.
Black cotton crew socks, worn fully extended, length at least three
inches but no more than five inches above outermost anklebone. Socks
must be visible.

Do not wear gloves or suspenders when summer blouse is removed.
Wear authorized breast bars at all times while in uniform unless directed
otherwise as in step 13 below.
Wear medals, decorations and authorized insignia at Department
meetings, ceremonies and while marching in parades. (Do not wear a
medal and corresponding breast bar at the same time).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-02

UNIFORM CLASSIFICATIONS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

DRESS
UNIFORM

To be worn for ceremonies, promotions, funerals, etc.:

NOTE

A white shirt shall be worn by those uniformed members attending the funeral of a member
assigned to the same command.

PATROL
UNIFORM

To be worn when on patrol:

SUMMER (CLASS A)
8 POINT CAP
SUMMER BLOUSE
LONG SLEEVE SHIRT & TIE
DRESS TROUSERS
SHINY (HIGH GLOSS) SHOES
WHITE GLOVES
DUTY BELT (OPTIONAL)

SUMMER (CLASS B)
8 POINT CAP
LONG SLEEVE SHIRT & TIE
DUTY TROUSERS
BLACK SHOES
BLACK BOOTS (OPTIONAL)
V-NECK SWEATER (OPTIONAL)

WINTER (CLASS A)
8 POINT CAP
WINTER COAT
LONG SLEEVE SHIRT & TIE
DRESS TROUSERS
SHINY (HIGH GLOSS) SHOES
WHITE GLOVES
DUTY BELT (OPTIONAL)

WINTER (CLASS B)
8 POINT CAP
WAIST/HIP LENGTH DUTY JACKET
LONG SLEEVE SHIRT AND TIE
OR TURTLE NECK SHIRT
DUTY TROUSERS
BLACK SHOES
BLACK BOOTS (OPTIONAL)
BLACK GLOVES

SUMMER (CLASS C)
8 POINT CAP
SHORT SLEEVE SHIRT (NO TIE)
DUTY TROUSERS
BLACK SHOES
BLACK BOOTS (OPTIONAL)
ADMINISTRATIVE
UNIFORM

To be worn when performing administrative duties in uniform:

NOTE

Uniform is to be assigned by unit/lieutenant platoon commander. In the event of a detail, etc.,
uniform is to be assigned by the detail commander. Detail personnel will be advised of the
uniform when assigned, but will have appropriate uniform available for inclement weather.

SUMMER (CLASS D)
(NO CAP)
SHORT SLEEVE SHIRT (NO TIE)
DUTY TROUSERS
BLACK SHOES
DUTY BELT (OPTIONAL)

WINTER (CLASS D)
(NO CAP)
LONG SLEEVE SHIRT & TIE
DUTY TROUSERS
BLACK SHOES
DUTY BELT (OPTIONAL)
V-NECK SWEATER (OPTIONAL)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-03

UNIFORMS
DATE ISSUED:

DATE EFFECTIVE:

08/01/13

DUTY
UNIFORM

REVISION NUMBER:

PAGE:

08/01/13

1 of 7

UNIFORMS MUST CONFORM WITH EQUIPMENT SECTION SAMPLES

POLICE OFFICER
CAP

Navy blue, black strap and chrome cap device bearing shield number.

DUTY JACKET

Waist length, navy blue, nylon, with zip-out Thinsulate® lining, knit wristlets
and waistband, and zip side vents, OR
Hip length, navy blue, nylon, with zip-out Thinsulate® lining, concealed zipper
front, gilt buttons, and zip side vents. Either of these jackets may be worn by
ALL uniformed members of the service performing patrol duty in uniform.

NYLON WINDBREAKER
JACKET

Navy blue 100% nylon, sport collar style jacket with front snap closures. The front
and back of the jacket must each be divided into two parts by one inch reflective
tape. The jacket will have three inch high reflective letters “POLICE” affixed on the
front, ¼ inch below the reflective tape. On the rear of the jacket, the letters “NYPD”
shall be 3 ½ inches tall and the letters “POLICE” (affixed ½ inch below “NYPD”),
shall be two inches high, both made of a reflective material, one inch above the
reflective tape. A two inch reflective tape shall be set on the center of both sleeves.
The Department logo (patch) will be affixed to each sleeve, one inch below the
shoulder seam, on top of the reflective tape.

NAMEPLATE

Worn on outermost garment, centered ¼ inch below shield. (Do not wear nameplate
on raincoat). Nameplates for police officers are white metal; ranking officers and
detectives will wear yellow metal.

SHIRT

NYPD dark blue, military type, polyester/rayon with appropriate service
stripes/hash marks, similar to sample sold at the Equipment Section. Authorized
shirts will have a label affixed on the inside of the shirt between the fourth and fifth
buttons that states: “Approved NYPD, Certification #.”

TIE

Navy blue, breakaway type.

TIE CLASP

Regulation NYPD.

BELT

Black leather, 1 ½ inches wide with gunmetal buckle.

DUTY
TROUSERS

Navy blue, (polyester and wool) with ½ inch braid attached.

SHOES/SOCKS

Black, plain, smooth leather with flat soles and raised heels, or black high gloss shoes,
except that material other than leather or high gloss plastic may be used for portion of
ankle support shoe that is not visible below the pants leg. In addition, shoes
commonly referred to as the “secret sneaker” are also permissible, provided that they
generally conform in appearance to the regular duty shoe. These shoes will be on
display at the Equipment Section. BLACK LEATHER JOGGING SHOES,
SNEAKERS OR SHOES WITH VISIBLE LETTERING ARE NOT AUTHORIZED
WEAR. ONLY black socks will be visible when performing duty in uniform.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-03

NOTE

REVISION NUMBER:

PAGE:

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2 of 7

Black, high gloss shoes must be worn at occasions that require the dress uniform as
directed by the Chief of Department, such as promotions, ceremonies and funerals.
However, the regulation uniform shoe may be worn on occasions that require prolonged
standing or walking, such as parades and street fairs.
Uniformed members of the service assigned to Emergency Service Unit, Highway
District, Harbor, Mounted Unit, etc., will wear appropriate footwear when performing
duty in work or specialized uniforms.

GLOVES

Black
Leather

Spectra-lined; Worn at all times with duty jacket or winter coat,
except when impractical, when safety may be jeopardized, or
while in Department vehicle.
White cotton Worn between 0800 and 1800 hours. NOT to be worn with duty
jacket or while carrying baton.
Traffic Duty Plain white wool (not required to be worn while performing RMP
duty but must be available for use).

INCLEMENT
WEATHER
GEAR

Regulation black rubber reflective or reversible black/orange raincoat with
reversible black or orange cap cover, hood and leggings. Shield will be fastened on
the raincoat over left breast, and cap device on the cap cover. (Wearing of leggings,
cap cover, hood, solid black overshoes or solid black rubber boots is optional).

DRESS
UNIFORM

Winter
Summer

Trousers
Shoes
Gloves
Cap
NOTE

Winter coat (navy blue fingertip length coat with regulation gilt
[gold] buttons), uniform shirt and tie, OR
Summer blouse (navy blue with regulation gilt [gold] buttons and
shoulder straps) worn with regulation uniform shirt and tie, OR blue
long-sleeve regulation shirt with tie and tie clasp, when directed.
Navy blue serge with appropriate braid on trouser leg.
Black, high gloss (manufactured by using the poromeric or clarino process)
lace type oxford shoes with flat soles and raised rubber heels, black socks.
Black leather/white cotton, as appropriate.
Navy blue, black strap, chrome cap device.

Ranking officers will conform to the dress uniform described above, as appropriate for their rank.
Captains and above may wear the optional all weather dress uniform coat in place of the winter
coat. The bureau chief concerned will make appropriate seasonal changes in dress uniform.
Pregnant uniformed members of the service, who are in their twentieth week of gestation
or earlier, if necessary, will wear business attire and display their IDENTIFICATION
CARD (PD416-091) on their outermost garment. Proper business attire will conform
with that worn to other official appearances, such as post-arraignment court
appearances, professional career interview, etc.

DETECTIVE
Uniform is the same as required for police officer, EXCEPT:
CAP

Gilt (gold) cap device (without shield number).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-03

REVISION NUMBER:

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SERGEANT
Uniform is the same as required for police officer, EXCEPT:
CAP

Gilt (gold) cap device (without shield number) and gilt (gold) chinstrap.

TROUSERS

1 ¼ inch braid attached.

SHIRT, LONG
SLEEVE

Dark blue, long sleeve uniform shirt with epaulettes, chevrons, two patches and
appropriate service stripes/hash marks. Uniform long sleeve shirts may be worn
with or without outer garment, when authorized, and will always be worn with
regulation tie, tie clasp, and command numerals, as required, on collar.

SHIRT, SHORT
SLEEVE
(OPTIONAL)

Dark blue, short sleeve uniform shirt with epaulettes, chevrons, two patches and
optional longevity bar may be worn in place of long sleeve uniform shirt, when
authorized. Command numerals, as required, will be worn on collar. Regulation
tie and tie clasp will not be worn with short sleeve shirt and undershirt will not be
exposed at the collar.

INSIGNIA OF
RANK

Three pointed chevrons, worn on sleeves of all outer garments except raingear.

LIEUTENANT
Uniform is the same as required for sergeant EXCEPT:
CAP

Frame is covered with black mohair braid.

INSIGNIA OF
RANK

Gilt (gold) bar, worn on:
a.
Shoulders of duty jacket, summer blouse and winter coat.
b.
Collar of regulation shirt.

WINTER COAT

Designated as follows:
a.
Shoulder straps
b.
1 ¼ inch black mohair braid on sleeves
c.
Three gilt (gold) buttons on cuffs.

SUMMER
BLOUSE

Designated as follows:
a.
1 ¼ inch black mohair braid on sleeves
b.
Three gilt (gold) buttons on cuffs.

SHIRT, LONG
SLEEVE

White, long sleeve uniform shirt without chevrons. Miniature insignia of rank
will be worn on collar.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-03

REVISION NUMBER:

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SHIRT, SHORT
SLEEVE
(OPTIONAL)

White, short sleeve uniform shirt without chevrons. Miniature insignia of rank
will be worn on collar.

NOTE

When attending meetings, conferences, ceremonies, and similar events, long sleeve
uniform shirt and tie and/or summer blouse, as appropriate, will be worn.

CAPTAIN
Uniform is the same as required for lieutenant, EXCEPT:
ALL
WEATHER
UNIFORM
COAT

OPTIONAL - Navy blue, double breasted trench coat. Authorized for use by
captains and above. Garment must be converted for uniform use by adding insignia
on the shoulder straps, two Police Department patches on the upper right and left
sleeves, replace the eight buttons with eight large NYPD yellow metal buttons, and
add two small yellow metal buttons to the shoulder straps.

INSIGNIA OF
RANK

Two gilt (gold) bars, worn in the same manner as lieutenant’s insignia.

WINTER
BLOUSE

OPTIONAL - Navy blue, similar in appearance to the summer blouse; made of
heavier material; affords access to service revolver and other items worn on belt;
may be used with a zip-in “Thinsulate” lining.

NOTE

Captains and above will not affix service stripes/hash marks on their uniforms.

DEPUTY INSPECTOR
Uniform is the same as required for captain, EXCEPT:
INSIGNIA OF
RANK

Gilt (gold) oak leaf, to be worn with oak leaf stems pointing away from
individual wearing them to the left and right.

CAP

Frame covered with black velvet.

INSPECTOR
Uniform is same as required for deputy inspector, EXCEPT:
INSIGNIA OF
RANK

Gilt (gold) spread eagle.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-03

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

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DEPUTY CHIEF
Uniform is same as required for inspector, EXCEPT:
INSIGNIA OF
RANK

One gilt (gold) star worn in the same manner as inspector’s insignia.

CAP

Gilt (gold) spray design on cap visor.

UNIFORM
COAT

Sleeves have two bands of black mohair braid.

SUMMER
BLOUSE

Sleeves have two bands of black mohair braid.

ASSISTANT CHIEF
Uniform is same as deputy chief, EXCEPT:
INSIGNIA OF
RANK

Two gilt (gold) stars, worn in same manner as deputy chief.

BUREAU CHIEFS
Chief of Patrol, Chief of Housing, Chief of Transit, Chief of Detectives, Chief of
Organized Crime Control, Chief of Personnel and Chief of Internal Affairs.
Uniform is same as assistant chief, EXCEPT:
INSIGNIA OF
RANK

Three gilt (gold) stars worn in the same manner as assistant chief’s insignia.

CHIEF OF DEPARTMENT
Uniform is same as required for assistant chief, EXCEPT:
INSIGNIA OF
RANK

Four gilt (gold) stars worn in the same manner as assistant chief’s insignia.

NOTE

Uniformed members of the service assigned to specialized units, i.e., Mounted, Harbor,
Highway, Emergency Service, Aviation, etc., will wear the prescribed duty (work)
uniform as approved by the Uniform Committee.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
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DATE EFFECTIVE:

204-03

REVISION NUMBER:

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INSIGNIA OF RANK AND SHIELD
RANK AND INSIGNIA

SHIELD

CHIEF OF DEPARTMENT

BUREAU CHIEF

ASSISTANT CHIEF

DEPUTY CHIEF

INSPECTOR

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-03

REVISION NUMBER:

PAGE:

08/01/13

DEPUTY INSPECTOR

CAPTAIN

LIEUTENANT

SERGEANT

DETECTIVE

No Insignia

POLICE OFFICER

No Insignia

NEW  YORK  CITY  POLICE  DEPARTMENT

7 of 7

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-04

OPTIONAL UNIFORM ITEMS
DATE ISSUED:

DATE EFFECTIVE:

08/01/13

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

OPTIONAL UNIFORM ITEMS MAY BE WORN AT THE DISCRETION
OF UNIFORMED MEMBERS OF THE SERVICE, WHEN AUTHORIZED
BY THE BUREAU CHIEF CONCERNED.
AMMO
POUCHES

Twin pocket cartridge case with twelve cartridges only for members armed with
revolver as a service weapon.

BLOUSE

Navy blue, lightweight, tropical worsted conforming to design of regulation
summer blouse. Authorized for ranking officers.

SUMMER CAP

Navy blue, tropical worsted, with lightweight perforated frame, for all uniformed
members of the service ONLY during summer months.

EAR MUFFS

Black, headband type.

NAMEPLATE
HOLDER

Black leather designed to affix shield and nameplate.

SHIRT, SHORT
SLEEVE

Navy blue, affixed with a label located on the inside of the shirt between the fourth
and fifth buttons that states “Approved N.Y.C.P.D. Certification #.” May be worn
by uniformed members below the rank of sergeant in place of regulation long
sleeve uniform shirt when authorized. Tie may not be worn with this shirt and
undershirt MUST NOT be exposed at collar or sleeves.

GOLF TYPE
SHIRT

Navy blue pullover, placket front shirt constructed of one hundred percent cotton
knit cloth; shield patch affixed to the left side of chest; name/shield number patch
affixed to the right side of chest; letters “NYPD” printed across the back and PD
patches on both sleeves. Authorized for wear by members of the service
assigned to the Harbor Unit or to precinct bicycle patrol duty and other members
as authorized by the Police Commissioner, as part of the summer uniform. A
name/shield patch will be sewn on the right side of each shirt purchased and will
be ordered through the Equipment Section.

NOTE

The golf shirt will be used as an outer garment when a short sleeve shirt is authorized
and is not to be worn with the duty jacket.

TROUSERS,
SUMMER

Navy blue, lightweight, tropical worsted - may be worn by ALL uniformed
members of the service.

TROUSERS,
WINTER

Navy blue whipcord - may be worn by ALL uniformed members of the service.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-04

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

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NYPD PATROL
TACTICAL
PANTS

NYPD Patrol Tactical Pants may be worn by ALL ranks of uniformed members of the
service on patrol, during court appearances and details, and by members permanently or
temporarily assigned to headquarters security.

NOTE

NYPD Patrol Tactical Pants are not authorized for members of the service performing any
assignment other than patrol, i.e. recruit level training, administrative duties (desk, T/S or borough
commands) or members assigned to Police Headquarters. Members of the service will also comply
with instructions contained in detail notifications regarding the required uniform of the day.

TURTLE NECK
SHIRT

Navy blue pullover turtle neck shirt constructed of plaited rib knit cloth; N.Y.P.D. emblem
embroidered on the left side of chest; letters “N.Y.P.D.” embroidered on the collar.

NOTE

The turtle neck shirt shall not be used as an outer garment but may be worn under the
duty jacket. It may be worn by members of all ranks when performing duty in uniform.
Not to be worn when representing the Department at any function or when attending
administrative meetings.
If during the course of a tour a member of the service removes the duty jacket, whether due
to a change of assignment or other reasons, the regulation shirt and tie shall be worn.

WINTER HAT

Black soft vinyl with black mouton trimming for use by ALL uniformed
members of the service. To be worn only when temperature is expected to fall
below 32 degrees Fahrenheit.

QUILTED VEST Navy blue quilted bullet resistant vest panel carrier may be worn by ALL ranks
of uniformed members of the service. It may not be worn as an outermost
CARRIER
garment and may only be worn from November 1 to May 1.
NOTE

The quilted vest carrier is only authorized for the following Second Chance Monarch
Summit bullet resistant vest panel models: MON-IIIA 107121, MON-IIIA FEM 208010,
MON-IIIA++ 305020 and MON-IIIA++ FEM 301240 and can ONLY be purchased
from the Equipment Section.

COLD
WEATHER
HOOD

Black, made of a thin fabric such as Polar-Tec, silk, micro fiber or fleece, which
fits close to the head, fully exposing the face and presents a trim appearance,
without bulk, when the uniform hat is worn over it. This hood (known as a
“balaclava”) is authorized for members of all ranks performing patrol duties
outdoors. To be worn only when temperature falls below 40 degrees Fahrenheit.

NOTE

Hoods made of bulky yarns or double knits and those styles which cover any part of the
nose, cheeks or mouth are prohibited. The authorized hood must be worn along with the
uniform hat and will never be the outermost head covering. It will never be worn while
riding in a Department vehicle.

EYEGLASS
SAFETY
STRAPS

Uniformed members of the service who wear glasses and are assigned to
enforcement duty are strongly urged to utilize black eyeglass safety straps.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-04

DATE EFFECTIVE:

REVISION NUMBER:

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TRANSIT
OFFICER
SAFETY VEST

Fluorescent orange with reflective silver trim with the word “POLICE” on the
front and back, manufactured with a break away safety feature. To be worn by
uniformed members of the service performing duties in areas that are deemed to
be hazardous or that may require them to enter roadbeds or track areas within the
New York City Transit System.

BLACK BOOTS

Plain black smooth leather with plain or lugged soles and raised heel. Grommets
and laces will be black, and no buckles or hooks will be visible below the pants
leg. May be worn by all uniformed members of the service on patrol.

NYLON
WINDBREAKER
JACKETS

Navy blue 100% nylon, sport collar style jacket with front snap closures. The
front and back of the jacket must each be divided into two parts by one inch
reflective tape. The jacket will have three inch high reflective letters “POLICE”
affixed on the front, ¼ inch below the reflective tape. On the rear of the jacket,
the letters “NYPD” shall be 3 ½ inches tall and the letters “POLICE” (affixed ½
inch below “NYPD”), shall be two inches high, both made of a reflective
material, one inch above the reflective tape. A two inch reflective tape shall be
set on the center of both sleeves. The Department logo (patch) will be affixed to
each sleeve, one inch below the shoulder seam, on top of the reflective tape.

NOTE

Commanding officers wishing to obtain permission for their members to be allowed to
wear approved nylon jackets will prepare a Typed Letterhead, addressed to bureau
chief/counterpart, through channels, stating reasons for requiring jackets.

BASEBALL
CAP

Navy blue with white letters “NYPD” embroidered on front, worn by on-duty
uniformed members of the service performing duty in civilian clothes.

V-NECK
SWEATER

Navy blue, acrylic or wool, waist length, vertical ribbed weave knit sweater with navy blue
poly/cotton twill or cordura patch material over elbows, left breast and epaulets. Gold
buttons on pointed epaulets. The Department logo (patch) will be affixed to each sleeve.

NOTE

The V-neck sweater may be worn as an outer garment with the regulation tie and uniform shirt
with command insignia or insignia of rank on collar of the shirt, as appropriate. Sergeants will
wear chevrons on sweater sleeves. Members in the rank of lieutenant or above will also display
insignia of rank on epaulets. Metal insignia may be worn on epaulets. Alternatively, epaulets
with cloth rank insignia may be worn and will be made available at the Equipment Section. The
sweater must be tucked inside the trousers. This sweater is approved for all ranks.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-05

PURCHASE AND INSPECTION OF NEW UNIFORMS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PURPOSE

To control the quality and workmanship of police uniforms.

PROCEDURE

Upon ordering uniforms at an authorized tailor:

UNIFORMED
MEMBER OF
THE SERVICE

1.

2.
3.
4.
5.

COMMANDING 6.
OFFICER

7.

PAGE:

08/01/13

1 of 1

Fill out the following forms:
a.
CERTIFICATION AND ACCEPTANCE OF ORDER FOR
UNIFORMS (PD169-061)
b.
CERTIFICATION AND ACCEPTANCE OF ORDER INSPECTION REPORT OF EQUIPMENT SECTION
(PD169-062)
c.
EQUIPMENT SECTION INSPECTION REPORT MANDATORY PROCUREMENT OF UNIFORM (PD169-131).
Have the tailor’s representative sign forms.
Deliver the CERTIFICATION AND ACCEPTANCE OF ORDER
FOR UNIFORMS to commanding officer for file.
Obtain completed uniform from tailor and bring to Equipment Section for
inspection.
Obtain EQUIPMENT SECTION INSPECTION REPORT MANDATORY PROCUREMENT OF UNIFORM form and deliver to
commanding officer.
Compare forms:
a.
CERTIFICATION AND ACCEPTANCE OF ORDER FOR
UNIFORMS, AND
b.
EQUIPMENT SECTION INSPECTION REPORT MANDATORY PROCUREMENT OF UNIFORM.
Destroy both forms when all ordered uniforms have been inspected.

RELATED
PROCEDURES

Uniform Classifications (P.G. 204-02)
Uniforms (P.G. 204-03)

FORMS AND
REPORTS

CERTIFICATION AND ACCEPTANCE OF ORDER FOR UNIFORMS (PD169-061)
CERTIFICATION AND ACCEPTANCE OF ORDER - INSPECTION REPORT OF
EQUIPMENT SECTION (PD169-062)
EQUIPMENT SECTION INSPECTION REPORT - MANDATORY PROCUREMENT
OF UNIFORM (PD169-131)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-07

LOST OR DAMAGED UNIFORM
DATE ISSUED:

08/19/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 3

PURPOSE

To reimburse uniformed members of the service for uniforms or equipment
damaged or lost in the performance of police duty as well as personal clothing or
prescription eyeglasses/contact lenses damaged or lost during extraordinary
police action (e.g., pursuit or physical altercation with a suspect, rescues, etc.).

PROCEDURE

When an article of uniform or equipment is damaged or lost in the performance
of police duty or personal clothing or prescription eyeglasses/contact lenses are
damaged or lost during extraordinary police action:

UNIFORMED
MEMBER OF
THE SERVICE

1.

2.
3.

4.

NOTE

Prepare report on Typed Letterhead, addressed to the Deputy
Commissioner, Management and Budget, within thirty days from the
date of incident and state:
a.
How and when loss or damage occurred
b.
Date of purchase and cost of article
(1)
Attach copy of receipt if available.
Attach statement of witnesses, if any.
Ascertain if article can be repaired.
a.
Obtain copy of estimated cost for repair, OR
b.
Copy of statement determining that item is damaged beyond
repair.
Present damaged article, unrepaired, to the commanding officer with
report and appropriate documentation from steps 1 through 3 above.

Report must be signed and submitted within thirty days by member requesting
reimbursement, unless member is incapacitated, in which case, supervisory officer will
state so in report, sign and submit within thirty days.

COMMANDING 5.
OFFICER

6.

Investigate and endorse report, including:
a.
Facts are as stated in application.
b.
Whether damage or loss was incurred in the performance of police duty,
or for personal clothing, occurred during an extraordinary police
action.
c.
Statement that damaged article has been inspected by
commanding officer.
d.
Statement that article is repairable or beyond repair.
e.
Statement that member was authorized to be attired in civilian
clothing at the time of incident, if the request involves personal
clothing.
f.
Recommendation to approve or disapprove request.
Forward report to Deputy Commissioner, Management and Budget:
a.
Direct – if cost of repair or replacement is less than $100.
b.
Through channels – if cost of repair or replacement is $100 or
more.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-07

REVISION NUMBER:

PAGE:

08/19/13

2 of 3

C.O., NEXT
HIGHER
COMMAND
(If applicable)

7.
8.
9.

Review report.
Indicate recommendation to approve/disapprove request.
If approved, forward report through channels to Deputy Commissioner,
Management and Budget.

DEPUTY
COMMISSIONER,
MANAGEMENT
AND BUDGET

10.

Review report and recommendations.

FOR ITEMS WHICH CANNOT BE PURCHASED AT THE EQUIPMENT
SECTION:
DEPUTY
COMMISSIONER,
MANAGEMENT
AND BUDGET

11.

Forward report to Director, Audits and Accounts Unit.

AUDITS AND
ACCOUNTS
UNIT

12.
13.

Review the report for necessary documentation and required approvals.
Determine the reimbursement amount to be paid to the member based upon
current cost, less depreciation for age or wear.
a.
Forward a check to the member of the service who initiated the
claim.

FOR ITEMS SOLD IN THE EQUIPMENT SECTION:
DEPUTY
COMMISSIONER,
MANAGEMENT
AND BUDGET

14.

UNIFORMED
MEMBER OF
THE SERVICE

16.

15.

17.

EQUIPMENT
SECTION

18.
19.

Prepare report on Typed Letterhead stating items authorized to be
replaced.
Forward report as follows:
a.
Original to member of the service concerned
b.
Copy to Equipment Section
c.
Copy to Audits and Accounts Unit
d.
Copy to Deputy Commissioner, Management and Budget for file.
Upon receipt of report authorizing replacement of lost or damaged uniform
or equipment, telephone the Equipment Section to determine whether
item(s) is in stock.
Present report to Equipment Section personnel and obtain replacement
item(s).
Issue the authorized item(s) to member concerned.
Submit a detailed report to the Director, Audits and Accounts Unit of
replacement item(s) disbursed for the previous month, by the fifth day of
the succeeding month.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-07

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

3 of 3

All settlements are non-transferable and MUST be executed within one hundred and eighty
days of approval by the Deputy Commissioner, Management and Budget.

ADDITIONAL
DATA

The Department does not reimburse members of the service for loss of, or damage to,
personal articles, e.g., jewelry, rings, bracelets, etc., with the exception of watches. While
uniformed members of the service performing patrol duty must be equipped with a
serviceable watch, such members should be aware that a maximum of $75.00 has been
established as a reasonable amount for reimbursement, if the watch is lost or damaged.
Uniformed members of the service may require prescription eyeglasses/contact lenses in
order to optimally perform their duties. In those instances where prescription
eyeglasses/contact lenses are lost or damaged in the performance of extraordinary police
duties, members should be aware that a maximum of $100.00 has been established as a
reasonable amount for reimbursement.
Uniformed members authorized to perform duty in civilian clothes who sustain damage to
their personal clothing in the furtherance of extraordinary police action should be aware
that the following limits (in consideration of depreciation) have been established as
reasonable for reimbursement.
Jacket/Coat
Suit Jacket
Dress
Dress pants
Footwear
Skirt
Other pants (jeans, shorts, etc.)
Dress shirt/blouse
Other shirts (sweat shirt, t-shirt, etc.)
Other

$100.00
$100.00
$100.00
$75.00
$75.00
$50.00
$45.00
$40.00
$20.00
As determined by Audits and Accounts Unit

RELATED
PROCEDURES

Collisions - Private Vehicles Authorized for Police Use (P.G. 217-07)
Required Firearms / Equipment (P.G. 204-09)
Private Vehicles Authorization (A.G. 325-14)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-08

FIREARMS
GENERAL REGULATIONS
DATE ISSUED:

08/01/13

EQUIPMENT
FIREARMS

1.

2.

NOTE

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

Be armed at all times when in New York City, unless otherwise directed,
or except as provided in item 2 below, with:
a.
Service revolver/pistol or off duty revolver/pistol as specified in
P.G. 204-09, “Required Firearms And Equipment.”
Be unarmed at own discretion while off duty when:
a.
Possession of firearm, under the circumstances, would unnecessarily
create a risk of loss or theft of the firearm, i.e., participation in
sporting activities, attendance at beach and pool, etc., OR
b.
On vacation, OR
c.
Engaged in authorized off duty employment, OR
d.
Engaged in any activity of a nature whereby it would be advisable
NOT to carry a firearm, OR
e.
There is a likelihood that member will be consuming alcoholic
intoxicants.

In those instances in which an off duty uniformed member is required to carry a firearm, the member
concerned MUST CARRY either the regulation service revolver or pistol, or an authorized off duty
revolver or pistol. A uniformed member who performs undercover duty and who has been
authorized to carry a special weapon (see A.G. 305-05, “Authorization for Special Weapons”) is
permitted to carry the special weapon in lieu of the regulation firearms specified in P.G. 204-09
while off duty. The carrying of these firearms while off duty applies within the City and State of New
York and also in those states outside New York State which permit visiting police officers to carry
firearms within their state boundaries by virtue of their status as police officers.

3.

4.

5.

6.

NOTE

DATE EFFECTIVE:

Record all revolvers and pistols on FORCE RECORD (PD406-143).
a.
Service revolvers/pistols, and off duty revolvers/pistols must
conform to the specifications and standards of the Firearms and
Tactics Section, Police Academy.
Do not modify revolvers or pistols without written permission of the
Commanding Officer, Firearms and Tactics Section.
a.
Modifications permitted will be entered on FORCE RECORD.
Have service revolvers/pistols, and off duty revolvers/pistols not
purchased at the Equipment Section inspected and tested by a Firearms
and Tactics Section gunsmith prior to use.
Carry handguns (gun collections, etc.), other than service and off duty
guns, only while enroute to or from practice range or similar activity.

When carrying such weapons, member must be armed with an authorized on duty or off
duty firearm. The firearm being transported that is not authorized for on duty or off
duty use shall be unloaded.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-08

EQUIPMENT
FIREARMS
(continued)

7.
8.
9.

2 of 3

Safeguard weapons at all times.
Do not store or leave firearm in an unattended motor vehicle.
Do not carry firearms in briefcases, handbags, fanny packs, hip packs,
tote bags, knapsacks, paper bags or similar devices.
Carry firearms, on the person, in an appropriate holster specifically
designed to afford maximum protection against loss of weapon.

All holsters, regardless of type, style, or design (i.e., ankle, shoulder or belt holster)
must be specifically designed for the weapon being carried. “One size fits all,” “Clipon,” and “belly band” holsters are prohibited.

11.
12.

13.

NOTE

PAGE:

08/01/13

10.

NOTE

REVISION NUMBER:

Use only approved Department issued ammunition for use in revolvers/pistols.
For members authorized to carry service revolver - Ensure that cylinder is
fully loaded with appropriate ammunition. Maintain twelve rounds of
ammunition in two speedloaders on duty belt.
a.
Keep twelve extra rounds of ammunition in locker at primary
place of duty or on the duty belt in two ammo pouches.
For members authorized to carry 9MM pistol - Ensure that one round of
ammunition is in the chamber and fifteen rounds in the magazine at all
times.
a.
Maintain fifteen rounds in each of the two magazines carried on
the duty belt.

Those uniformed members of the service authorized to carry specialized undercover
firearms as per A.G. 305-05, “Authorization for Special Weapons,” will also ensure that
the maximum number of rounds are loaded in each magazine, and that a round is loaded
in the chamber of the weapon, as applicable.

14.
15.

16.

Comply with P.G. 205-03, “Responsibility For Weapons While Sick,” if
member expects to go on extended sick leave.
Carry ONLY authorized firearms when on duty.
a.
Permission of commanding officer is required PRIOR to carrying
special weapons while performing duty (see A.G. 305-05,
“Authorization For Special Weapons”).
Do not enter Family Court or Supreme Court Matrimonial Parts while
armed if involved, OTHER THAN AS ARRESTING OFFICER OR ON
OFFICIAL BUSINESS, in Family Court case or Supreme Court
matrimonial case.
a.
Safeguard firearms at a location other than Family Court or
Supreme Court OR if within New York City, the member
concerned may elect to deliver firearm to desk officer of precinct
in which Family Court or Supreme Court is located.
b.
Uniformed member of the service present at Family Court or
Supreme Court as an arresting officer or on official business will
report to the court officer supervisor and sign the Law
Enforcement Officer log.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-08

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

All uniformed members of the service, unless they are on official business or personally
participating in a sporting event requiring the use of a firearm, such as hunting or
competitive shooting, are prohibited from carrying on their person, or transporting in
their luggage, or by another means of conveyance, their service, off-duty or other
firearm into a foreign country. Members of the service traveling to a foreign country in
order to personally participate in a sporting event requiring the use of a firearm, are
required to comply with all applicable rules and regulations regarding firearms of the
country they are entering.
Failure to comply will result in disciplinary action and possibly subject the uniformed
member to criminal penalties and/or weapon confiscation. Uniformed members of
service will adhere to P.G. 212-83, “Leaving City on Official Business” and A.G. 32018, “Official Trips by Department Representatives,” when leaving New York City on
official business.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-09

REQUIRED FIREARMS/EQUIPMENT
DATE ISSUED:

08/01/13

REQUIRED
EQUIPMENT

REVISION NUMBER:

PAGE:

08/01/13

1 of 5

Lieutenants, sergeants, and police officers performing patrol duty in uniform are
required to carry or wear the following equipment, as authorized or indicated:
1.

NOTE

DATE EFFECTIVE:

Regulation Service Revolver - Spurless hammer; double action only; .38
calibre, with three or four inch barrel; military (Patridge) sights; matte
stainless steel finish; checkered, hardwood grips or authorized rubber grips
which do not interfere with the use of speedloaders. The following
conform to the above specifications and may be carried by authorized
uniformed members as service and off duty weapons:
a.
Smith & Wesson, Military and Police, model 64 NY-1 (3” or 4”
barrel models)
b.
Ruger - GPNY (3” or 4” barrel, stainless steel)
c.
Ruger - Speed Six (3” barrel, stainless steel)
d.
Ruger - Police Service Six (stainless steel - [discontinued by manufacturer]).

Uniformed members of the service who possess the revolvers described below may
continue to use them as authorized service/off duty revolvers, provided such revolvers
were owned by the member prior to July 1, 1987:
a.
Smith & Wesson, Military and Police, Model 10 (4”)
b.
Colt, Official Police
c.
Colt, Metropolitan Mark III
d.
Dan Wesson, Model 11, Fixed Barrel
e.
Ruger, Police Service Six
f.
Smith & Wesson or Colt .38 Special revolver with a 3” barrel, and military
(Patridge) sights.
The revolvers listed in this NOTE have a blued or parkerized finish with both double and
single action capability, all steel frame (no air weight or alloy), and standard hardwood
or authorized rubber grips.

2.

NOTE

Authorized Off Duty Revolver - Spurless hammer; double action only;
.38 calibre, with a barrel at least two inches, but not more than four inches
in length; military (Patridge) sights; matte stainless steel finish; standard
checkered, hardwood grips or authorized rubber grips which do not
interfere with the use of speedloaders. The following conform to the
above specifications and may be carried by authorized uniformed
members as off duty weapons:
a.
Ruger SPNY, Smith and Wesson Model 640
b.
Smith and Wesson 64 NY-1

The Ruger Speed Six, three inch barrel (stainless steel) conforms to the above
specifications but is no longer manufactured. Off duty revolvers with frames made of
lightweight metals, such as aluminum, aluminum alloy, etc., are not authorized for use
by uniformed members of the service. The Smith and Wesson Model 60, and Model 60
NY1 spurless hammer model are not authorized for off duty use.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-09

NOTE
(continued)

REVISION NUMBER:

PAGE:

08/01/13

2 of 5

Uniformed members who possess Smith and Wesson, Colt or Ruger revolvers, with a
barrel of at least two inches, but not more than four inches in length, with military
(Patridge) sights, may continue to use them as authorized off duty revolvers, provided
such revolvers were owned by the member concerned prior to July 1, 1987 or, for
former members of the Transit Police Department, prior to April 2, 1995.
Uniformed members purchasing new or replacing lost/stolen service or off duty
revolvers will purchase the spurless hammer, double action only models as specified in
step 1, subdivisions a through d, and step 2, subdivisions a and b.

REQUIRED
EQUIPMENT
(continued)

3.

4.

NOTE

Regulation Service 9MM, Semi-Automatic Pistol - The following
conform to the Department's requirements and may be carried by
authorized uniformed members as service and off duty weapons:
a.
Glock – Model 19
b.
Smith & Wesson – Model 5946
c.
Sig Sauer – Model 226.
Authorized Off Duty 9MM, Semi-Automatic Pistol - The following
conform to the Department's requirements and may be carried by
authorized uniformed members as off duty weapons:
a.
Smith & Wesson 3953TSW
b.
Smith & Wesson 3914DAO
c.
Kahr K-9 (no new purchases or transfers after February 17, 2006)
d.
Glock Model 26
e.
Beretta 8000D Mini Cougar
f.
Sig Sauer P239 DAO.

An off duty revolver/pistol may be carried in addition to the service revolver/pistol,
provided only the service revolver/pistol is visible.

EQUIPMENT FOR USE WITH SERVICE REVOLVER
REQUIRED
EQUIPMENT

5.

6.
7.

Regulation Holster - black leather, designed with leather safety lock, in
four models:
a.
Standard for all uniformed members of the service.
b.
Swivel holster (optional) for uniformed members of the service
assigned to duty in Department vehicles.
c.
Highway Patrol Service Holster - for uniformed members
assigned to highway patrol duty (for use with Sam Browne belt).
d.
Mounted Service Holster - for uniformed members assigned to
mounted duty (for use with Sam Browne belt).
Two Speedloaders and Pouches - as authorized by the Equipment
Section, with twelve cartridges.
Belts (Two) - black leather, 1½ inches wide with gunmetal buckle.
Equipment belt will cover trouser belt, both to be worn firmly around the
waist.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-09

REVISION NUMBER:

PAGE:

08/01/13

3 of 5

EQUIPMENT FOR USE WITH SERVICE 9MM PISTOL
REQUIRED
EQUIPMENT

8.

9.
10.

11.

Regulation Holster - black leather, designed with safety lock, in eight models:
a.
Glock, Model 19, right and left handed
b.
Smith & Wesson, right and left handed
c.
Sig Sauer, right and left handed
d.
9MM holster with flap, right and left handed.
Two Magazines and Pouches - as authorized by the Equipment Section,
with fifteen cartridges in each.
Belts (Two) - (for equipment: black leather, 2 ¼ inches wide with
gunmetal buckle); (for trousers: black leather, 1 ½ inches wide with
gunmetal buckle). Equipment belt will cover trouser belt, both to be
worn firmly around the waist.
Night Sights - ensure “Tritium” night sights are installed. Installation by
anyone other than a Firearms and Tactics Section gunsmith is not
permissible. Pistols purchased at the Equipment Section on or after
September 12, 1994, are already equipped with night sights installed by
the manufacturer. The use of night sights by uniformed members
authorized to carry 9MM pistols prior to September 12, 1994, is optional.

OTHER EQUIPMENT
REQUIRED
EQUIPMENT

12.

13.
14.
15.
16.

NOTE

ACTIVITY LOG (PD112-145) with following inserts:
a.
AUTO IDENTIFICATION (PD371-090)
b.
INSTRUCTIONS FOR HANDLING MENTALLY ILL OR
EMOTIONALLY DISTURBED PERSONS (PD104-110)
c.
DOMESTIC VIOLENCE/VICTIMS OF CRIME (PD154-110)
d.
STREET ENCOUNTERS - LEGAL ISSUES (PD344-153)
e.
POSSIBLE INDICATORS OF TERRORIST ACTIVITY (PD378111)
f.
WHAT IS A STOP, QUESTION AND FRISK ENCOUNTER?
(PD344-111)
g.
PRIMARY LANGUAGE IDENTIFIER (PD312-091)
h.
Any other insert, as required.
Regulation traffic whistle and belt whistle holder.
Regulation handcuffs carried in handcuff case with key available for use.
Regulation eleven inch rubber billet with leather thong may be used from
0800 - 1600 hours, unless baton is carried.
Baton (Side Handle) - Monadnock Lifetime Products Inc., Model PR-24 STS.
a.
Carried only by uniformed members of the service trained and
qualified by the New York City Police Academy.

All uniformed members of the service appointed after December 1988 must carry the side handle
baton. Carrying of a straight baton by members of the service appointed after December 1988 is
unauthorized. All uniformed members of the service appointed before December 1988, who are
trained and qualified in the use of the straight baton and the side handle baton by the New York

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-09

NOTE
(continued)

REVISION NUMBER:

PAGE:

08/01/13

4 of 5

City Police Academy, must carry the side handle baton. Carrying of a straight baton by
members of the service trained and certified in the use of side handle baton is unauthorized.
Members appointed prior to December 1988, who are not trained and qualified in the side
handle baton, will carry a straight baton, 24 to 26 inches in length, 1¼ inches in thickness; made
of locust, hickory, white ash or rosewood; attached to a leather thong.
Batons are to be carried on all tours, except as directed by commanding officer for 2nd
platoon foot patrol.

REQUIRED
EQUIPMENT
(continued)

17.

18.

NOTE

Members of the service may elect to carry a secondary flashlight as an adjunct to their primary
flashlight. Secondary lights may be either a miniature flashlight or a lantern type flashlight.
These secondary lights may be used as a backup for the mandatory flashlight and may be useful
in situations such as a search where a lantern can provide greater illumination and longer
battery life. Under no circumstances should these lights be considered a substitute for the
primary lights which must be carried on all tours regardless of the availability of a secondary
flashlight. As an enhancement to visibility, it is recommended that flashlights be powered by
alkaline batteries for their durability and be equipped with a krypton bulb for additional
brightness. Halogen bulbs are not recommended because they drain battery power too quickly.

19.
20.
21.
NOTE

Baton Holder - black leather loop with military strap, to wear on gun belt
or Side Handle Baton Holder (black polycarbonate plastic 360 degree
swivel, 8 position).
Serviceable Flashlight - all tours, not to exceed 12½ inches in length,
tubular design (without attachments that alter the size, shape or weight of
the device) powered by a maximum of three “D” batteries and a
minimum of two “C” batteries.

Serviceable watch, properly set.
Reflective belt (1600 - 0800).
Reflective traffic safety vest.

Transit Bureau members assigned to uniform patrol in the transit system or assigned to any
detail in uniform performing traffic related duties will have in their possession the
authorized reflective traffic safety vest (fluorescent yellow). It will be at the discretion of a
supervisor as to whether uniformed members assigned to patrol in the transit system will
wear or simply carry the traffic safety vest.

22.
23.
24.
25.

Dual-purpose disorder control/scooter helmet with face shield, as indicated
in Patrol Guide procedure 203-05, “Performance on Duty – General.”
Pepper spray device and holder.
Keepers (four) - attached to the gun belt and trouser belt regardless of
type of weapon carried.
Glove pouch – all uniformed members of the service are required to wear
a synthetic leather glove pouch on their gun belt. Members on bicycle
patrol are required to wear a nylon glove pouch. Both versions of the
glove pouch must conform to those available at the Equipment Section.
This pouch is designed to hold disposable plastic gloves.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-09

REVISION NUMBER:

PAGE:

08/01/13

5 of 5

REQUIRED
EQUIPMENT
(continued)

26.

Tactical Response Hood and Personal Protective Equipment
a.
Members performing patrol duties in a Department vehicle will
have the hood and pouch available in the vehicle.
b.
Members performing foot patrol duties and/or assigned to a detail
such as a parade, fixed post, etc. will carry the tactical response
hood by attaching the pouch to their gun belts on the side opposite
which the member carries his/her firearm.
(1)
Members will secure the tactical response hood pouch to
both their gun belt and their thigh using the straps and clips
provided.
c.
Members performing administrative or other duties inside a
Department facility will have the tactical response hood and pouch
readily available at all times.
d.
The balance of the personal protective equipment issued to
uniformed members of the service will be carried in Department
vehicles by those members of the service performing patrol duties
in such vehicles. All other uniformed members of the service will
have the balance of the personal protective equipment readily
available, e.g. stored in their Department locker.

ADDITIONAL
DATA

Uniformed members of the service below the rank of captain who are assigned to
enforcement duties must carry a sufficient amount of summonses.
Uniformed members of the service assigned to civilian clothed enforcement duties are
required to have their service 9MM semi-automatic pistol and one extra fully loaded
magazine or their service .38 caliber revolver with twelve extra cartridges, handcuffs
with key and the “color of the day” head/arm band on their persons. In addition,
pepper spray device and holder will be carried by such members as specified in P.G.
212-95, “Use of Pepper Spray Devices.”
Commanding officers have the authority to allow members of their respective commands
to be armed with an authorized off duty weapon, if they believe it is more suitable for a
particular assignment.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-10

HANDGUN PURCHASE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To record the acquisition of handguns by uniformed members of the service.

PROCEDURE

When buying or acquiring a handgun:
PURCHASE FROM NEW YORK CITY HANDGUN LICENSEE
1.

Prior to acquiring a handgun from a New York City handgun licensee:
a.
Prepare Typed Letterhead, in triplicate, addressed to
Commanding Officer, License Division requesting permission to
acquire handgun and include the following information:
(1)
Make, caliber, type, model and serial number of handgun
(2)
Name, address and age of licensee
(3)
Current Handgun License number including date issued
and date expires.

COMMANDING 2.
3.
OFFICER OF
MEMBER

Endorse Typed Letterhead with recommendation and request status of licensee.
Forward original and one copy of Typed Letterhead direct to
Commanding Officer, License Division for determination and endorsement.

COMMANDING 4.
OFFICER,
LICENSE
DIVISION

Conduct record check of licensee.
a.
If license is valid and clear of suspension or ongoing
investigation, advise commanding officer of requesting member,
by endorsement, that acquisition may be approved.
b.
If licensee is currently suspended or under investigation, advise
commanding officer of requesting member, by endorsement, that
request is denied until such time as licensee is reinstated.

5.

Upon notification that record check has been completed and
Commanding Officer, License Division, has approved request, requesting
member will comply with steps 6 through 21.

UNIFORMED
MEMBER OF
THE SERVICE

UNIFORMED
MEMBER OF
THE SERVICE

PURCHASE FROM OTHER THAN EQUIPMENT SECTION
UNIFORMED
MEMBER OF
THE SERVICE

6.
7.

8.

9.

Submit copy of bill of sale to desk officer/counterpart of permanent
command without delay.
Have handgun, which is authorized to be carried in performance of police
duty, tested by Department gunsmith except if purchased at Equipment
Section.
Prepare ACQUISITION OR DISPOSITION OF FIREARMS BY
POLICE OFFICERS - REPORT TO N.Y. STATE POLICE (PD424-150)
and complete sections one through four.
Deliver form to desk officer/counterpart of permanent command.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-10

11.

12.

13.
14.

DESK OFFICER 15.

16.
17.

CLERICAL
MEMBER

PAGE:

08/01/13

DESK OFFICER 10.

MEMBER OF
THE SERVICE,
FIREARMS
AND TACTICS
SECTION

REVISION NUMBER:

18.
19.
20.

2 of 4

Compare make, model and serial number listed on bill of sale with
handgun.
Check New York State Police Information Network (NYSPIN) and
National Crime Information Center (NCIC) via “FINEST” or Stolen
Property Inquiry Section to determine if an alarm for such firearm exists.
Contact the Firearms and Tactics Section with the following information
and obtain a Firearms and Tactics Section (FTS) control number:
a.
Officer’s name
b.
Officer’s Tax registry number
c.
Officer’s command
d.
Type of transaction: Acquisition
e.
Make of firearm
f.
Model of firearm
g.
Type of firearm
h.
Serial number of firearm
i.
Name of desk officer.
Enter information received from desk officer in the Acquisition/
Disposition Log.
Assign the next available FTS control number and provide this control
number to the desk officer of the notifying command.

Make a Command Log entry including member’s name, tax registry number,
date purchased, purchased from, make, model, caliber, type, serial number,
FTS officer notified and FTS control number.
a.
Enter Command Log page number on ACQUISITION OR
DISPOSITION OF FIREARMS BY POLICE OFFICERS REPORT TO N.Y. STATE POLICE.
b.
Enter FTS control number in the upper right hand corner on the
ACQUISITION OR DISPOSITION OF FIREARMS BY
POLICE OFFICERS - REPORT TO N.Y. STATE POLICE.
Complete Part 5 (Agency Endorsement) of REPORT TO N.Y. STATE
POLICE.
Give bill of sale and completed REPORT TO N.Y. STATE POLICE to
clerical member.
Make appropriate entries on FORCE RECORD (PD406-143).
Deliver REPORT TO N.Y. STATE POLICE to commanding officer.
File bill of sale, member’s copy of REPORT TO N.Y. STATE
POLICE (second copy), gunsmith authorization approval form, if
applicable, and reply from Commanding Officer, License Division, if
applicable, in member’s personal folder.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-10

REVISION NUMBER:

PAGE:

08/01/13

COMMANDING 21.
OFFICER

3 of 4

Forward first copy of REPORT TO N.Y. STATE POLICE to Firearms
and Tactics Section.

PURCHASE OF FIREARMS FROM EQUIPMENT SECTION
EQUIPMENT
SECTION
MEMBER

22.
23.

Have ACQUISITION OR DISPOSITION OF FIREARMS BY
POLICE OFFICERS - REPORT TO N.Y. STATE POLICE prepared.
Have purchasing member sign report (Section 4 - Certification).

COMMANDING 24.
OFFICER,
EQUIPMENT
SECTION

Contact the Firearms and Tactics Section with the following information
and obtain a Firearms and Tactics Section (FTS) control number:
a.
Officer’s name
b.
Officer’s Tax registry number
c.
Officer’s command
d.
Type of transaction: Acquisition
e.
Make of firearm
f.
Model of firearm
g.
Type of firearm
h.
Serial number of firearm
i.
Name of Commanding Officer, Equipment Section.

25.

Enter information received from Commanding Officer, Equipment
Section in the Acquisition/Disposition Log.
Assign the next available FTS control number and provide this control
number to the Commanding Officer, Equipment Section.

MEMBER OF
THE SERVICE,
FIREARMS
AND TACTICS
SECTION

26.

COMMANDING 27.
OFFICER,
EQUIPMENT
28.
SECTION
29.

Enter FTS control number in the upper right hand corner on the
ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE
OFFICERS - REPORT TO N.Y. STATE POLICE.
Complete Part 5 (Agency Endorsement) of REPORT TO N.Y. STATE
POLICE.
Forward copies as indicated on form:
a.
First copy to Firearms and Tactics Section.
b.
Second copy to member’s commanding officer along with copy of
bill of sale.

COMMANDING 30.
OFFICER OF
MEMBER

Have entry made on FORCE RECORD and Command Log entry made
including member’s name, tax registry number, date purchased, purchased from,
make, model, caliber, type and serial number upon receipt of REPORT TO
N.Y. STATE POLICE and bill of sale from Equipment Section.

31.

File REPORT TO N.Y. STATE POLICE and bill of sale in member’s
personal folder.

CLERICAL
MEMBER

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-10

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

A routine request for information concerning handguns belonging to a uniformed
member of the service will be directed to the member’s permanent command. The
Police Academy, Firearms and Tactics Section, will supply information on a twenty-four
hour basis concerning the firearms of a uniformed member of the service to an
investigating supervisor in an emergency if the permanent command of the member is
closed, OR during an investigation, if a telephone inquiry to the member’s command
may compromise an investigation. If a handgun comes into the possession of a
uniformed member of the service and the owner of the firearm is unknown, a request for
the identity of the owner will be directed to the Stolen Property Inquiry Section.
Failure by a uniformed member of the service to report an acquisition or disposition of a
firearm to this Department within ten days of such transaction is a Class “A”
Misdemeanor under Penal Law Section 400.00, subdivision 12c.
Handgun purchases effected under the authority of a Class I Federal Firearms License
or New York State Dealer in Firearms License DO NOT exempt a member of the service
from filing ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE
OFFICERS - REPORT TO N.Y. STATE POLICE for those firearms possessed outside
the scope of the dealer in firearms license.

RELATED
PROCEDURES

Selling/Disposing of Handguns to Another Uniformed Member of the Service or to a
Licensed Firearms Dealer in New York State (P.G. 204-13)
Disposal of Handgun to Handgun Licensee (P.G. 204-14)

FORMS AND
REPORTS

ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT
TO N.Y. STATE POLICE (PD424-150)
FORCE RECORD (PD406-143)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-11

PISTOL MAGAZINE PURCHASES
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To make the Department aware of pistol magazine purchases by uniformed
members of the service and provide an inspection capability through a review of
members’ Personal Folders, Command Communication Records and in most
instances, Equipment Section files.

PROCEDURE

When a uniformed member of the service finds it necessary to purchase a
magazine for an authorized service pistol:

UNIFORMED
MEMBER OF
THE SERVICE

1.

Prepare a written report to Commanding Officer including reason for the
purchase (magazine lost, defective, etc.).

COMMANDING 2.
OFFICER

Endorse the request and have a copy placed in the concerned member’s
Personal Folder.

3.

Present original endorsed report to the Commanding Officer, Equipment
Section.

UNIFORMED
MEMBER OF
THE SERVICE

COMMANDING 4.
OFFICER,
EQUIPMENT
SECTION
ADDITIONAL
DATA

File the report, chronologically, in a Command File.

Should a uniformed member of the service elect to purchase a magazine directly from a
manufacturer, the member’s commanding officer will include in the endorsement a
request to the manufacturer that the magazine be sent to the member’s command and not
his/her residence.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-12

REPAIR/REPLACEMENT OF AUTHORIZED FIREARMS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To borrow a service pistol, revolver, or repair authorized firearms.

PROCEDURE

When a service pistol or revolver is stolen, lost, requires repair, is held as
evidence by a court, District Attorney or safeguarded by the Property Clerk:
TO OBTAIN REPLACEMENT SERVICE PISTOL OR REVOLVER:

UNIFORMED
MEMBER OF
THE SERVICE

1.

Notify commanding officer of facts.

COMMANDING 2.
OFFICER

Direct preparation of two copies of report, on Typed Letterhead, addressed to
Commanding Officer, Firearms and Tactics Section outlining facts and
requesting that the member concerned be loaned a service pistol or revolver.

3.

Deliver report to officer in charge, Firearms and Tactics Section on
weekdays, 0730 to 1530 hours, Outdoor Range, Rodman’s Neck.
Report to commanding officer make, model and serial number of pistol or
revolver obtained from Firearms and Tactics Section.

UNIFORMED
MEMBER OF
THE SERVICE

4.

COMMANDING 5.
OFFICER

Have entry of above data made on member’s FORCE RECORD (PD406-143).

6.

Deliver borrowed pistol or revolver to Firearms and Tactics Section when
service pistol or revolver is returned or repaired.
a.
Obtain receipt for borrowed pistol or revolver from Firearms and
Tactics Section and deliver to commanding officer.

COMMANDING 7.
OFFICER

Have entry made on member’s FORCE RECORD indicating return of
borrowed pistol or revolver to Firearms and Tactics Section and file
receipt in member’s Personal Folder.

UNIFORMED
MEMBER OF
THE SERVICE

ADDITIONAL
DATA

Department procedures prohibit modification of a service/off duty pistol or revolver or
an authorized firearm without the prior permission of the Commanding Officer,
Firearms and Tactics Section. Firearms that become defective in any manner, including
water saturation, will be delivered to the Department gunsmith at Outdoor Range,
Rodman’s Neck for repair/inspection prior to use.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-12

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

ADDITIONAL
DATA
(continued)

Under some conditions, uniformed members of the service may find it necessary to have
service/off duty pistols or revolvers or authorized firearms repaired by the manufacturer
or a licensed gunsmith for repairs that the Department gunsmith is unable to make. If the
service pistol or revolver requires repair, uniformed member of the service will obtain a
replacement service pistol or revolver at the Firearms and Tactics Section by complying
with the procedure above. In addition, if a member’s service/off duty pistol, revolver, or
authorized firearm is repaired by other than the Department gunsmith, such firearm must
be inspected by the Department gunsmith prior to being carried on or off duty.

RELATED
PROCEDURES

Firearms - General Regulations (P.G. 204-08)
Required Firearms/Equipment (P.G. 204-09)
Lost/Stolen Firearm, Shield, Identification Card (P.G. 219-21)

FORMS AND
REPORTS

FORCE RECORD (PD406-143)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-13

SELLING/DISPOSING OF HANDGUNS TO ANOTHER UNIFORMED
MEMBER OF THE SERVICE OR TO A LICENSED FIREARMS
DEALER IN NEW YORK STATE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To record handgun transactions.

PROCEDURE

When a uniformed member of the service sells or otherwise disposes of a
handgun to another uniformed member of the service or to a licensed firearms
dealer located in New York State:

UNIFORMED
MEMBER OF
THE SERVICE

1.

2.

3.
DESK OFFICER 4.
5.
6.

MEMBER OF
THE SERVICE,
FIREARMS
AND TACTICS
SECTION

7.
8.

Notify desk officer/counterpart of permanent command without delay and
submit copy of bill of sale indicating:
a.
Identity of purchaser including:
(1)
Tax registry number and command if uniformed member
of the service, OR
(2)
License number if firearms dealer.
b.
Complete description of firearm including serial number.
Prepare ACQUISITION OR DISPOSITION OF FIREARMS BY
POLICE OFFICERS - REPORT TO N.Y. STATE POLICE (PD424150) and complete sections one through four.
Deliver form to desk officer/counterpart of permanent command.
Notify commanding officer.
Check REPORT TO N.Y. STATE POLICE and bill of sale for
accuracy.
Contact the Firearms and Tactics Section with the following information
and obtain a Firearms and Tactics Section (FTS) control number:
a.
Officer’s name
b.
Officer’s Tax registry number
c.
Officer’s command
d.
Type of transaction: Disposition
e.
Make of firearm
f.
Model of firearm
g.
Type of firearm
h.
Serial number of firearm
i.
Name of desk officer.
Enter information received from desk officer in the Acquisition/
Disposition Log.
Assign the next available FTS control number and provide this control
number to the desk officer of the notifying command.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-13

PAGE:

08/01/13

DESK OFFICER 9.

NOTE

REVISION NUMBER:

2 of 3

Make a Command Log entry including member’s name, tax registry
number, date disposed, disposed to, make, model, caliber, type, serial
number, FTS officer notified and FTS control number.
a.
Enter FTS control number in the upper right hand corner on the
ACQUISITION OR DISPOSITION OF FIREARMS BY
POLICE OFFICERS - REPORT TO N.Y. STATE POLICE.

Command Log entries will be made for ALL acquisitions as well as dispositions.

10.

Deliver ACQUISITION OR DISPOSITION OF FIREARMS BY
POLICE OFFICERS - REPORT TO N.Y. STATE POLICE to the
commanding officer.

COMMANDING 11.
OFFICER
12.

Review REPORT TO N.Y. STATE POLICE and complete Part 5
(Agency Endorsement).
Give REPORT TO N.Y. STATE POLICE and bill of sale to clerical
member.

13.

Make entry on rear of FORCE RECORD (PD406-143) indicating date
of disposal.
File member’s copy (second copy) of REPORT TO N.Y. STATE
POLICE with bill of sale in member’s personal folder.
Distribute first copy of REPORT TO N.Y. STATE POLICE to
Firearms and Tactics Section.

CLERICAL
MEMBER

14.
15.

ADDITIONAL
DATA

Uniformed members of the service are also permitted to dispose of handguns to holders
of handgun licenses issued by this Department.
Handgun purchases effected under the authority of a Class I Federal Firearms License
or New York State Dealer in Firearms License DO NOT exempt a member of the service
from filing ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE
OFFICERS - REPORT TO N.Y. STATE POLICE for those firearms possessed outside
the scope of the dealer in firearms license.
Since November 1, 1994, the Equipment Section has issued 9mm service weapons to
uniformed members of the service. Since Police Department funds have been used to
purchase and/or make reimbursements for the 9mm weapons that are the subject of this
program, the Department retains the right to repossess and permanently retain these
weapons under certain circumstances as follows:
a.
When a recruit officer or probationary police officer resigns or is terminated
from the Department OR
b.
When any other member of the service resigns or is terminated from the
Department under less than honorable conditions, as determined by the Chief of
Department.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-13

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

Weapons in the above categories will be vouchered for safekeeping with the following
statement in the “Remarks” section of the PROPERTY CLERK INVOICE (PD521141):
WEAPON IS NOT TO BE RELEASED WITHOUT WRITTEN AUTHORIZATION
OF THE CHIEF OF DEPARTMENT.
The Commanding Officer, Property Clerk Division will forward a report to the Chief of
Department for any 9mm service weapon vouchered from a recruit or probationary
police officer who resigns or who may be terminated, and from other officers who
resigned or terminated employment under less than honorable conditions.
a.
Chief of Department will notify the Property Clerk Division to forward to the
Outdoor Range the 9mm service weapon vouchered from recruit officers and
probationary officers.
b.
Chief of Department will determine and then notify the Property Clerk Division
whether the 9mm service weapons vouchered from other officers, who resigned
or terminated employment under less than honorable conditions, are to revert
back to the Department, and sent to the Outdoor Range, or released to the
member concerned.

RELATED
PROCEDURES

Handgun Purchase (P.G. 204-10)
Disposal of Handgun to Handgun Licensee (P.G. 204-14)

FORMS AND
REPORTS

ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS REPORT TO N.Y. STATE POLICE (PD424-150)
PROPERTY CLERK INVOICE (PD521-141)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-14

DISPOSAL OF HANDGUN TO HANDGUN LICENSEE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To authorize a uniformed member of the service to dispose of a handgun to a
New York City Handgun Licensee, ONLY.

PROCEDURE

When a uniformed member of the service wants to sell, give away, etc., a handgun
to a person who has been granted a handgun license by this Department:

UNIFORMED
MEMBER OF
THE SERVICE

1.

Prepare three copies of Typed Letterhead, addressed to Commanding
Officer, License Division, requesting permission to dispose of firearm
including the following information:
a.
Make, caliber, type, model and serial number of handgun which is
subject of application
b.
Service handgun: make, caliber, type, model and serial number
c.
All other handguns: make, type, model, serial number
d.
Handguns transferred on previous occasions: dates, to whom sold
including address, make, caliber, type, model and serial numbers
e.
Has seller valid right to dispose of handgun? (Yes or No)
f.
Name, address, age and sex of licensee
g.
Present handgun license number and date issued
h.
Reasons handgun licensee wants to obtain handgun.

COMMANDING 2.
3.
OFFICER OF
MEMBER

Endorse application with recommendation.
Forward original and one copy of application, direct, to Commanding
Officer, License Division, for final decision and endorsement.

UNIFORMED
MEMBER OF
THE SERVICE

4.
5.

Comply with decision of Commanding Officer, License Division.
Comply with P.G. 204-13, “Selling/Disposing of Handguns to Another
Uniformed Member of the Service or to a Licensed Firearms Dealer in New
York State”, if transaction approved.

ADDITIONAL
DATA

Since November 1, 1994, the Equipment Section has issued 9mm service weapons to
uniformed members of the service. Since Police Department funds have been used to
purchase and/or make reimbursements for the 9mm weapons that are the subject of this
program, the Department retains the right to repossess and permanently retain these
weapons under certain circumstances as follows:
a.
When a recruit officer or probationary police officer resigns or is terminated
from the Department OR
b.
When any other member of the service resigns or is terminated from the
Department under less than honorable conditions, as determined by the Chief of
Department.
Weapons in the above categories will be vouchered for safekeeping with the following
statement in the “Remarks” section of the PROPERTY CLERK INVOICE (PD521141):

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-14

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

WEAPON IS NOT TO BE RELEASED WITHOUT WRITTEN AUTHORIZATION
OF THE CHIEF OF DEPARTMENT.
The Commanding Officer, Property Clerk Division will forward a report to the Chief of
Department for any 9mm service weapon vouchered from a recruit or probationary
police officer who resigns or who may be terminated, and from other officers who
resigned or terminated employment under less than honorable conditions.
a.
Chief of Department will notify the Property Clerk Division to forward to the
Outdoor Range the 9mm service weapon vouchered from recruit officers and
probationary officers.
b.
Chief of Department will determine and then notify the Property Clerk Division
whether the 9mm service weapons vouchered from other officers, who resigned
or terminated employment under less than honorable conditions, are to revert
back to the Department, and sent to the Outdoor Range, or released to the
member concerned.

RELATED
PROCEDURES

Handgun Purchase (P.G. 204-10)
Selling/Disposing of Handguns to Another Uniformed Member of the Service or to a
Licensed Firearms Dealer in New York State (P.G. 204-13)

FORMS AND
REPORTS

PROPERTY CLERK INVOICE (PD521-141)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-15

SHIELDS/NAMEPLATES/IDENTIFICATION CARDS
DATE ISSUED:

08/01/13

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

3.

NOTE

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

Wear shield at all times while in uniform on the outermost garment except
if outermost garment has sewn shield patch, i.e., golf type shirt, etc.
Wear nameplate ¼ inch below and centered under shield on outermost
garment.
a.
DO NOT wear nameplate on raincoat.
Carry shield and IDENTIFICATION CARD (PD416-091) at all times,
when in uniform or civilian clothes, and present both when necessary to
establish identification.

Uniformed members utilizing the option of not carrying firearms off duty as described in
P.G. 204-08, “Firearms - General Regulations,” may also elect not to carry their shield.

4.
5.

NOTE

DATE EFFECTIVE:

Display shield on the outermost garment when wearing civilian clothes at
the scene of an emergency.
Present shield and IDENTIFICATION CARD, when wearing either
uniform or civilian clothes, when delivering or withdrawing evidence from
Property Clerk Division or whenever obtaining Department property, (i.e.,
vehicles, radios, etc.) for temporary use from another command.

If necessary, the command in possession of the Department property will telephone the
command requesting the loan of property to verify the officer(s) present at their command
were sent for this equipment. A Command Log or an appropriate Department record
entry will be made indicating rank, name and shield number of member conferred with.

6.

Display IDENTIFICATION CARD prominently on outermost garment
when wearing civilian clothes in any Department facility.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-16

EMBLEMS, INSIGNIA AND BREAST BARS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 13

GRAPHIC OF UNIFORMS SHOWING LOCATION OF PATCHES, EMBLEMS, ETC.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-16

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

NEW  YORK  CITY  POLICE  DEPARTMENT

2 of 13

PATROL GUIDE
PROCEDURE NUMBER:

204-16

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

SHORT SLEEVE SHIRT AND DEPARTMENT EMBLEMS

SHOULDER STRAP (Lieutenants and Above)

NEW  YORK  CITY  POLICE  DEPARTMENT

3 of 13

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-16

DEPARTMENT
AND
COMMAND
EMBLEMS
(SHOULDER
PATCHES)

REVISION NUMBER:

PAGE:

08/01/13

1.
2.

3.

4 of 13

The Department logo will be worn on both left and right sleeves of all
regulation uniform garments except the turtleneck shirt and raingear.
Uniformed members of the service assigned to Aviation, Emergency
Service, Harbor, Mounted, Scuba, Patrol Borough Task Force, Transit
Bureau Canine Team or Highway District units shall continue to display
the Department emblem on the right sleeve only and their command
emblem on the left shoulder.
Uniformed members of the service assigned to the Communications
Division and the Traffic Operations District will display their authorized
command emblem on the left sleeve ½ inch beneath the Department
emblem except: sergeants assigned to this unit shall continue to display
the Department emblem on the right sleeve only and their command
emblem on the left sleeve (centered midway between the crest of the
chevrons and the top of the sleeve).

COLLAR
INSIGNIA AND
COMMAND
DESIGNATIONS

1.

SERVICE
STRIPES/
HASH MARKS

1.
2.

NOTE

Sewing through the leather and raingear would damage the leather or jeopardize the
integrity of the waterproofing.

2.

3.

4.

5.

Wear ONLY yellow metal command insignia (except commands
authorized to wear cloth insignia [white lettering] on work uniforms).
Sergeants, uniformed detectives, and police officers will wear appropriate
insignia on both sides of collar of BOTH inner and outer garments, except
raingear (i.e., insignia will be worn on the collar of a regulation long
sleeve shirt, if worn, as well as the duty jacket).
Each stripe represents five years of service.
Service stripes/hash marks are to be affixed to all outer garments, except
short sleeve shirts, leather and raingear, of lieutenants, sergeants,
detectives and police officers (left sleeve only).

The lower tip of the bottom stripe is 4 inches from the bottom of the
sleeve. (Do not include elastic cuff, duty jackets etc., in measurement).
Police officers, detectives and sergeants will remove the service mohair
braid, from both sleeves, if worn, from the summer blouse/winter coat.
The service stripes/hash marks for uniformed members of the service in
the rank of lieutenant, sergeant, detective and police officer shall be the
same blue/white colors as sergeant’s chevrons. Uniformed members of
the service in the rank of lieutenant, sergeant, detective and police officer
assigned to Mounted Unit and the Police Academy, Firearms and Tactics
Section in khaki range uniforms, shall wear service stripes/hash marks the
same yellow/white colors as the Mounted Unit sergeant’s chevrons.
Service stripes/hash marks may be worn six months prior to the five year
period represented, if the wearer so desires.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-16

REVISION NUMBER:

PAGE:

08/01/13

5 of 13

BREAST BARS/ PRECINCT, POLICE SERVICE AREA, TRANSIT DISTRICT COMMANDING
PINS
OFFICER RECOGNITION PIN
The PRECINCT, POLICE SERVICE AREA, TRANSIT DISTRICT COMMANDING
OFFICER RECOGNITION PIN, with designated precinct, police service area,
transit district numerals displayed, will be worn above the right breast pocket of
the outermost garment by the commanding officer when performing duty in
uniform. If another bar (e.g. Medal of Honor breast bar or longevity service bar)
is worn, the Commanding Officer Recognition Pin will be worn above.
BREAST BARS (Not to Scale)
Department Medal of Honor

NOTE

A second award of this medal is identified by a gold leaf placed in the center of the bar.
The Department Medal of Honor breast bar, at the discretion of the recipient, may be
worn over the right breast uniform pocket. When so worn, all other bars will be
displayed on the left side, above the member’s shield. If uniform has no breast pockets,
all bars will be worn on the left, above the shield.

Police Combat Cross

NOTE

A second award of this medal is identified by a gold leaf placed in the center of the bar.

Medal For Valor

NOTE

A second award of this medal is identified by a gold leaf placed in the center of the bar.

\

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-16

PAGE:

08/01/13

BREAST BARS/
PINS
(continued)
NOTE

REVISION NUMBER:

6 of 13

Police Purple Shield Medal

The Police Purple Shield Medal will be awarded to those uniformed members of the service
who have suffered extremely serious physical injury, or death, or permanent disfigurement,
protracted or permanent impairment of health as determined by the Honor Board.
The Police Purple Shield Medal breast bar, at the discretion of the recipient, may be
worn over the right breast uniform pocket. When so worn, all other bars will be
displayed on the left side, above member’s shield. If uniform has no breast pockets, all
bars will be worn on the left, above the shield.

Honorable Mention (Silver Star) (Shown Below)
Exceptional Merit (Light Green Star)
Commendation (Bronze Star)
Commendation - Community Service (Light Blue Star)

NOTE







1st Award
2nd Award (same type)
2nd Award (different types)
3rd Award (same type)
3rd Award (different types)







Appropriate star in white area
Appropriate stars in green and blue areas
Appropriate stars, highest in green area
Appropriate stars in green, white and blue areas
Appropriate stars, highest in white, next highest
in green, lowest in blue area.

Upon receipt of a fourth award, a second bar will be worn with appropriate star(s)
affixed. If fourth award duplicates any of the previous three, the duplication will be
reflected on the second bar.
The Medal For Valor bar (dark blue) is worn by recipient of Organizational Medal for
Valor/Merit.
The Commendation - Community Service bar is worn by recipient of Line Organization Community Service Medal.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-16

BREAST BARS/
PINS
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

7 of 13

Meritorious Police Duty

Excellent Police Duty

NOTE

Only one breast bar in the grade of Meritorious Police Duty or Excellent Police Duty
may be worn at one time, however, members who have been awarded Meritorious Police
Duty or Excellent Police Duty numbering more than 25, 30, 40, 50 or 60 are authorized
to wear an additional breast bar. One breast bar will be number 25, 30, 40, 50 or 60
and when combined with the number indicated on the second bar will designate the total
number of awards received in that category. Members are not authorized to wear more
than two bars.

Unit Citation

NOTE

Designated members of the service may wear a Unit Citation. The Unit Citation breast
bar will be left bare to indicate the receipt of a single Unit Citation. The receipt of
additional Unit Citations will be indicated by the number “2”, “3”, etc. on the bar. The
Unit Citation breast bar may be worn during entire police career regardless of
subsequent assignments within the Department.
The Unit Citation breast bar is worn above the shield and immediately below individual
recognition awards. (Eligible civilian members may wear the Unit Citation lapel pin).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-16

DATE EFFECTIVE:

PAGE:

08/01/13

BREAST BARS/
PINS
(continued)

NOTE

REVISION NUMBER:

8 of 13

Military Service Breast Bar



 United States Army


 United States Marine
Corps



 A black enameled bar. The United States Army
logo with colors light blue and gold centered on
the bar.



 A red enameled bar. The United States Marine
Corps logo with colors red, black, and gold
centered on the bar.


 United States Navy

 A navy blue enameled bar. The United States


Navy logo with colors navy blue, cream, and
gold centered on the bar.


 United States
Air Force

 Light blue enameled bar. The United States Air Force
logo with colors navy blue, white, and silver centered
on the bar.



 United States Coast
Guard

 A solid blue enameled bar. The United States Coast
Guard logo with colors red, white, and gold
centered on the bar.

Members of the service who are currently active in any branch of the United States
Armed Forces or have been honorably discharged are authorized to wear the
Military Service breast bar. The Military Service breast bar is to be worn above
shield, immediately below Unit Citation, if worn, or below individual recognition
awards. 

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-16

BREAST BARS/
PINS
(continued)

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

9 of 13

Hurricane Katrina Rescue and Recovery Mission Commemorative
Breast Bar

Those members of the service who have participated in the Katrina Rescue and
Recovery Mission are granted permission to wear the commemorative breast bar. The
Katrina breast bar is to be worn above shield, immediately below Unit Citation, if worn,
or below individual recognition awards.

TWA Flight 800 Recovery Operation Commemorative Breast Bar

NOTE

Those uniformed members of the service who participated in the TWA Flight 800 Recovery
Operation received a Flight 800 breast bar. The Flight 800 breast bar is to be worn above shield,
immediately below Unit Citation, if worn, or below individual recognition awards.

Puerto Rico Response Bar

NOTE

All uniformed members of the service, who participated in the Puerto Rico Rescue Mission
from September 22, 1989 through September 29, 1989, are authorized to wear the Puerto
Rico Response Bar. The Puerto Rico Response Bar is to be worn above shield,
immediately below Unit Citation, if worn, or below individual recognition awards.

Longevity Bar

NOTE

Uniformed members of the service below the rank of captain authorized to wear the
regulation short sleeve shirt must wear the longevity bar. The bar will be worn over the
right breast pocket. If the Department Medal of Honor breast bar is worn on the right
side, the longevity bar will be worn over the shield. If there is no right breast pocket on
the outer garment, the longevity bar will be worn over the shield (as indicated under
ADDITIONAL DATA).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-16

BREAST BARS/
PINS
(continued)
NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

10 of 13

Emergency Medical Technician Pin

All uniformed members of the service who have been trained and certified or re-certified
by this Department are authorized to wear the Emergency Medical Technician Pin. The
pin is worn ¼ inch above the shield or breast bars.

American Flag Breast Bar

NOTE

The American Flag breast bar may be worn and is the only emblem authorized. The
cloth American Flag emblem, the Flag “pin” and any other specialty pins such as those
depicting the American Flag along with fraternal organization insignia or flags of other
nations are not authorized and will not be worn. The American Flag breast bar may be
worn ¼ inch above the center of the shield or breast bars. If worn, it will be the top
most bar above the shield.

Firearms Proficiency Breast Bar

NOTE

A uniformed member of the service who receives a perfect score of one hundred (100)
percent during semi-annual re-qualification or during the Police Academy basic firearms
training course, is authorized to wear the Firearms Proficiency breast bar. Members
will be issued a breast bar by Firearms and Tactics Section personnel subsequent to
such firearms qualification, indicating proficiency in the use of their weapon.
Firearms Proficiency breast bar will be worn directly over the shield and below all
other breast bars. Only one Firearms Proficiency breast bar may be worn regardless of
the number received. If member fails to attain the required score at subsequent
qualification cycle, the breast bar must be removed. No promotional points will be
granted for such Department recognition.

ADDITIONAL
DATA

A breast bar is horizontally centered ¼ inch above the center of the shield, when
authorized. Additional bars, awards, or wings, when authorized, are worn with ¼ inch
space between each award.
Members of the service qualified to wear a shooting award or designation will place it ¼
inch above the shield.
Aviation Unit members qualified as pilots and/or aircrew are authorized to wear
appropriate metal breast wings and will place them ¼ inch above the shield.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-16

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

08/01/13

PAGE:

11 of 13

Members of the service qualified to rappel from Department aircraft may wear rappel
wings placed ¼ inch above the shield.
Wings may be worn during entire police career regardless of subsequent assignments
within the Department.
Nameplates are to be centered ¼ inch below the shield.
White Metal - Police officers
Yellow Metal - Ranking officers and detectives.
ORGANIZATION OF BREAST BARS (Left Side)























U.S. FLAG BAR or EMT Pin
DEPARTMENT MEDAL OF HONOR
POLICE COMBAT CROSS
MEDAL FOR VALOR
POLICE PURPLE SHIELD MEDAL
HONORABLE MENTION (Silver Star)
EXCEPTIONAL MERIT (Light Green Star)
COMMENDATION (Bronze Star)
COMMENDATION - COMMUNITY SERVICE (Light Blue Star)
MERITORIOUS POLICE DUTY
EXCELLENT POLICE DUTY
UNIT CITATION
MILITARY SERVICE BREAST BAR
HURRICANE
KATRINA
RESCUE
AND
RECOVERY
MISSION
COMMEMORATIVE BREAST BAR
TWA FLIGHT 800 RECOVERY OPERATION COMMEMORATIVE BREAST BAR
PUERTO RICO RESPONSE BAR
LONGEVITY BAR / FIREARMS INSTRUCTOR / FIREARMS PROFICIENCY
BREAST BAR
RIFLE EXPERT
AVIATION WINGS
RAPPEL WINGS
SHIELD
NAME PLATE

ORGANIZATION OF BREAST BARS (Right Side)
 PRECINCT/POLICE SERVICE AREA/TRANSIT DISTRICT COMMANDING
OFFICER RECOGNITION PIN
 DEPARTMENT MEDAL OF HONOR
 LONGEVITY BAR
The Police Purple Shield Medal breast bar, at the discretion of the recipient, may be
worn over the right breast uniform pocket. When so worn, all other bars will be
displayed on the left side, above uniformed member’s shield.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-16

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

08/01/13

PAGE:

12 of 13

ORGANIZATION OF BREAST BARS (GRAPHIC)

Legend (From Top to Bottom)















U.S. Flag Bar
Department Medal of Honor
Police Combat Cross
Medal For Valor
Police Purple Shield Medal
Honorable Mention (Silver Star)
Exceptional Merit (Green Star)
Commendation (Bronze Star)
Commendation - Community
Service (Blue Star)
Meritorious Police Duty
Excellent Police Duty
Marksmanship Award
Department Shield
Name Plate

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-16

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

13 of 13

Uniformed members of the service who have earned Departmental recognition from the
Transit or Housing Police Departments, must purchase and display an existing New
York City Police Department breast bar that is awarded for actions equivalent to that
honored by the former department.
Uniformed members of the service, having earned recognition from their former
department, will convert their awards to the following New York City Police
Department equivalents:

FORMER TRANSIT POLICE DEPARTMENT MEMBERS:
Transit Police Department
 Medal of Honor
 Combat Cross
 Exceptional Duty Medal
 Distinguished Duty Medal
 Honorable Mention
 Meritorious Police Duty

New York City Police Department
 Medal of Honor
 Combat Cross
 Medal For Valor
 Commendation
 Meritorious Police Duty
 Excellent Police Duty

FORMER HOUSING POLICE DEPARTMENT MEMBERS:
Housing Police Department
 Authority Medal of Honor
 Police Combat Cross
 Authority Medal of Exceptional Merit
 Authority Commendation
 Meritorious Police Duty
 Excellent Police Duty

New York City Police Department
 Medal of Honor
 Combat Cross
 Exceptional Merit
 Commendation
 Meritorious Police Duty
 Excellent Police Duty

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-17

MOURNING BANDS
DATE ISSUED:

08/01/13

UNIFORMED
MEMBER OF
THE SERVICE

1.

2.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

May wear black elastic mourning band, ½ inch wide, on the shield,
covering the seal of the city, but leaving the shield number or rank
designation visible, upon the death of a member.
Wear band, regardless of rank of the deceased as follows:
a.
Active member of the service - line of duty death
(1)
Members of his or her command - from time of death until
2400 hours on the tenth day after his or her death
(2)
Other members - from the time of death until 2400 hours
on the day of the funeral
b.
Active member of the service - not line of duty
(1)
Members of his or her command - from 0001 hours until
2400 hours on the day of the funeral
(2)
Other members - while attending funeral services
c.
Retired members of the service - while attending funeral services.
d.
Police Memorial Day
(1)
MANDATORY for all members of the service attending
the Headquarters ceremony in uniform.
(2)
OPTIONAL for all uniformed members of the service
between 0001 hours and 2400 hours.
e.
National Peace Officers’ Memorial Day
(1)
OPTIONAL for all uniformed members of the service
between 0001 and 2400 hours on May 15th annually.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-18

PROTECTIVE VESTS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

UNIFORMED
MEMBER OF
THE SERVICE

1.

NOTE

Uniformed members of the service performing duty in uniform outside a Department
facility may be exempted from wearing a protective vest by their respective Bureau Chief
or Deputy Commissioner only. Uniformed members of the service performing
enforcement duty in civilian clothes outside a Department facility may be exempted from
wearing a protective vest by the member’s immediate supervisor if, in the opinion of the
supervisor, the wearing of the protective vest would interfere with or be inappropriate
for the member’s specific duty or assignment.

2.

3.

NOTE

MUST wear a protective vest, outside a Department facility, when:
a.
Performing duty in uniform
b.
Performing enforcement duty in civilian clothes.

MUST contact the Police Academy Vest Unit prior to purchasing any vest
other than the models available through the New York City Police
Department contract.
a.
MUST present vest to designated Vest Unit personnel, after purchase,
for inspection and approval prior to use, including vests purchased
privately through the New York City Police Department contract.
MUST wear one of the following protective vests:
a.
Any bullet resistant vest which is certified by the National
Institute of Justice and exceeds Threat Level Type II (e.g., Threat
Level Type IIIa). Members of the service are not authorized to
wear any vest that is made of the material Zylon.

Members of the service MUST wear their ballistic resistant vest panels with the vest
carrier specifically designed to fit these panels. Generic vest carriers or vest carriers
that are made to fit a range of ballistic panels are not authorized for use.
Members of the service MUST wear their ballistic resistant vest panels with ancillary
equipment issued, and specifically designed for use with the intended vest model.

RELATED
PROCEDURE

Protective Vest – Use/Maintenance and Reserve Supply (P.G. 204-19)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-19

PROTECTIVE VEST - USE/MAINTENANCE AND RESERVE SUPPLY
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To provide instructions on how to obtain a loan vest from a reserve supply and
the proper maintenance and care of protective vests.

SCOPE

Members of the service are required to maintain, store and properly care for
bullet resistant vests either owned by them or issued to them by this Department.
Members will be guided by the use and care instructions contained in the
ADDITIONAL DATA statement of this procedure, as well as any specific
instructions provided by the manufacturer of the vest.

NOTE

Members are advised to inspect their Department issued or personally owned vests
regularly. Any concerns relative to fit or serviceability should be brought to the
attention of the member’s supervisor. The supervisor concerned will confer with the
commanding officer and, if needed, direct member to report to the Police Academy Vest
Unit for inspection of the vest.

PROCEDURE

When a member of the service is issued or purchases a protective vest:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.
3.

Wear protective vest as required by Patrol Guide procedure 204-18,
“Protective Vests.”
Properly care for and maintain protective vest possessed.
a.
Do not modify vest or carrier.
Inspect vest regularly for signs of wear or lack of serviceability.
a.
Notify immediate supervisor if vest is perceived to be
unserviceable.

NOTE

When a protective vest appears to be damaged, frayed, worn, or has excessive curling or
creasing, it shall be brought to the attention of the member’s supervisor, who will
inspect the protective vest, confer with the Police Academy Vest Unit for guidance,
notify the member’s commanding officer and direct member to present the vest, along
with a report on Typed Letterhead, to the Police Academy Vest Unit.

SUPERVISOR
CONCERNED

4.
5.
6.

Inspect vest.
Confer with Police Academy Vest Unit for guidance.
Notify commanding officer and direct member to present vest along with
a report on Typed Letterhead to the Police Academy Vest Unit for
inspection if concerns about serviceability exist.

WHEN A UNIFORMED MEMBER OF THE SERVICE REQUESTS A
PROTECTIVE VEST FROM THE RESERVE SUPPLY STORED AT EACH
PATROL BOROUGH COMMAND:
DESK OFFICER 7.

Direct uniformed member of the service that requires a protective vest
from the reserve supply to contact the patrol borough command
concerned. When a reserve supply is not present at a patrol borough
command, uniformed members of the service will be directed to contact
the Police Academy Vest Unit to obtain a reserve vest.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

204-19

NOTE

REVISION NUMBER:

PAGE:

08/01/13

2 of 4

Members of the service assigned to Housing, Transit, or any other bureau will contact the patrol
borough located in the area of assignment to obtain a loan vest from the reserve supply.
Uniformed members of the service must wear a protective vest outside a Department facility
when performing duty in uniform and when performing enforcement duty in civilian clothes. For
further guidelines regarding the wearing of protective vests see P.G. 204-18, “Protective Vests.”

PATROL
BOROUGH/
POLICE
ACADEMY
MEMBER
CONCERNED

8.

NOTE

Utilize last page of command log for a list of serial numbers and sizes of all reserve vests
assigned to command.

REQUESTING
MEMBER

9.

COMMANDING 10.
OFFICER/
PATROL
BOROUGH/
POLICE
ACADEMY
ADDITIONAL
DATA

Make entry in command log indicating date/time out, tour, rank, name, shield,
command, vest serial number, date/time returned, and remarks, each time a
reserve vest is utilized.

Return vest upon completion of tour, or as directed by competent authority.
a.
If retained for more than one tour, member will launder carrier prior to
returning the loaner vest to the Police Academy Vest Unit or patrol
borough command.
When needed, have arrangements made for laundering of vest carriers in other
circumstances in accordance with A.G. 316-24, “Expense Bills”.
a.
Expenditures for laundering will be funded from contingency expense
funds or on credit basis with local vendor, as appropriate.

When a uniformed member of the service is struck by a bullet on the protective vest and is
apparently uninjured, he/she must be examined by a doctor to ascertain if blunt body trauma or
internal injury has occurred.
When a protective vest is struck by a bullet or sharp instrument it shall be brought to the Police
Academy Vest Unit for inspection along with an official report describing the circumstances
before being worn by any member of the service.
A protective vest should not be worn when soaking wet since water may act as a lubricant
permitting a projectile to penetrate. Uniformed members of the service will make every effort to
prevent vests from getting soaking wet during rainstorms or in situations where member may
enter water, i.e., rescue attempts, etc.
When a uniformed member of the service is properly fitted for a protective vest in the standing
position, the front and rear panels should just meet, and no excessive gaps should exist. From a
seated position, there should be no excessive gap between the bottom edge of the vest and the
duty belt. The opening of the armor must not ride up into the wearer’s neck. Whenever a
uniformed member of the service is issued a new protective vest, they will sign a fit certification
report attesting to the fact that the protective vest fits properly at the time of issuance. Uniformed

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-19

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 4

members of the service will still retain the right to return the protective vest for a two-day period
after receiving it.
The following instructions should be complied with when putting on a protective vest:
a.
Some type of undergarment should be worn under the vest to protect it from
absorbing perspiration and body oils.
b.
Protective vests should be worn under uniform shirt or civilian attire if in plain
clothes.
c.
Take a deep breath and expand the chest cavity. Hold breath while closing
Velcro straps.
d.
Do not pull the Velcro straps too tight. Leave a little room for ventilation and
comfort.
e.
Side panels should just meet if the vest is properly worn. No excessive gaps
should exist.
Bullet resistant vests should be cared for as outlined in the instructions provided with the vest,
with particular attention to the following points:
a.
When possible, the vest should be stored flat, with the ballistic panels
smoothed out.
b.
In the event that flat storage of vests is impractical, vests should be hung with a
clip type hanger, alternating the direction of hanging at regular intervals. That
is, vests should be hung right side up, then upside down, alternately. When
utilizing a clip type hanger, the clip must be affixed to both the carrier and the
ballistic panel. This will reduce the possibility of curling and prevent the
stretching of the elastic straps.
c.
The vest should never be stored long term in a vehicle, particularly in the trunk
of a vehicle due to temperature extremes.
d.
The vest should never be stored where any abrasive surface could degrade
either the carrier or the ballistic panel.
e.
The vest should be stored out of sunlight, which can fade the carrier and
possibly damage the ballistic material.
f.
When putting on or taking off the vest, exercise care not to crush the ballistic
panel excessively. The Velcro fasteners must be opened and the vest should be
put on and taken off over the head.
Uniformed members of the service are reminded to follow the washing instructions attached to
the label of the protective vest, especially the following:
a.
Remove ballistic filler inserts from the front and back of outer-shell vest
(carrier) PRIOR TO WASHING OUTER SHELL.
b.
DO NOT USE BLEACH on ballistic panels.
c.
DO NOT MACHINE WASH ballistic panels.
d.
Make certain outer-shell carrier is completely dry before inserting ballistic
panels.
e.
Ballistic panels should be washed using a low sudsing detergent and a damp
sponge.
f.
Protective vests shall not be submerged in water.
g.
Ballistic panels should not be dried in sunlight or a dryer. They should be put
on a flat surface and allowed to dry in a cool dark place.
h.
Outer shell Velcro straps should be secured prior to washing.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

204-19

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

ADDITIONAL
DATA
(continued)

Protective vests that become worn or damaged due to negligence in care or storage, ill fitting due
to a member of the service’s weight gain or loss, or lost due to a member’s negligence, shall be
replaced by member concerned using annual uniform allowance funds. When vests are lost or
damaged in the performance of duty, follow P.G. 204-07, “Lost or Damaged Uniform.”

RELATED
PROCEDURES

Optional Uniform Items (P.G. 204-04)
Protective Vests (P.G. 204-18)
Firearms Discharge by Uniformed Members of the Service (P.G. 212-29)
Line of Duty Injury or Death Occurring Within City (P.G. 205-05)
Lost or Damaged Uniform (P.G. 204-07)
Inspection of Uniforms (A.G. 305-06)
Expense Bills (A.G 316-24)
Force Record (A.G. 322-18)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Uniforms and Equipment

Procedure No:

204-20

DUAL PURPOSE DISORDER CONTROL/SCOOTER HELMETS REPLACEMENT PARTS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To replace parts of a Dual Purpose Disorder Control/Scooter Helmet.

PROCEDURE

When necessary to replace a part of a Dual Purpose Disorder Control/Scooter Helmet.

U.M.O.S.

1.

COMMANDING 2.
3.
OFFICER/
4.
DESIGNEE

5.

6.

Bring helmet and damaged part(s) to commanding officer/designee.
Examine helmet and damaged part(s).
Ascertain details regarding damaged part(s).
Take appropriate action (e.g. Command Discipline) if inquiry reveals that
the circumstances causing damage to the helmet or parts were due to
individual carelessness, misuse or abuse.
Prepare two copies of request on Typed Letterhead to Commanding
Officer, Quartermaster Section including:
a.
Circumstances leading to damage
b.
Whether damage caused by carelessness, misuse or abuse
c.
Corrective action taken, if appropriate.
Forward original request and REQUEST FOR SUPPLIES (PD561-160)
with damaged part(s) to borough equipment coordinator.
a.
File duplicate request at command.

BOROUGH
EQUIPMENT
COORDINATOR

7.
8.

NOTE

In case emergency replacement is required, telephone the Quartermaster Section, (Monday to
Friday, 0800 to 1600 hours, except holidays) and be guided by their instructions.

QUARTERMASTER
SECTION

9.

Issue replacement part(s) as available.
a.
Retain original copy of typed request, original and duplicate of
REQUEST FOR SUPPLIES and damaged part(s).
b.
Return triplicate of REQUEST FOR SUPPLIES to borough
equipment coordinator as receipt.

BOROUGH
EQUIPMENT
COORDINATOR

10.

Deliver part(s) and receipt to requesting command(s).

COMMANDING 11.
12.
OFFICER/
DESIGNEE

Review request(s) and prepare a consolidated REQUEST FOR SUPPLIES.
Forward request(s) and REQUEST FOR SUPPLIES to Quartermaster Section.

Ensure replacement part(s) issued to requesting member of the service.
File REQUEST FOR SUPPLIES as per instructions on form.

ADDITIONAL
DATA

Helmet inspections, with verification of shield numbers, will be the subject of the semiannual inspection conducted during the months of May and November.

FORMS AND
REPORTS

REQUEST FOR SUPPLIES (PD561-160)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-01

REPORTING SICK
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To notify the Department when a member is unable to perform duty due to
illness, injury or any other physical/psychological condition.

NOTE

It is not necessary to report sick to request a limited capacity assignment from a district surgeon.

DEFINITION

ADMINISTRATIVE RETURN – A sick excusal for tour, which does not require
a visit to a district surgeon. A request for Administrative Return must be made at
least two hours prior to the start of the tour for which the leave will be granted.
A uniformed member of the service must report for duty on the next scheduled
tour following the administrative excusal. However, if the sickness continues
into the next day, the uniformed member of the service may request a second
Administrative Return at least two hours prior to the start of the next scheduled
tour. The first and second Administrative Returns will count as one sick
incident. Administrative Return is NOT authorized for:
a.
Injuries
b.
Line of Duty injuries or illnesses
c.
Uniformed member of the service designated Chronic Absent – Category B
d.
Dental problems
e.
Stress-related or other psychological conditions
f.
Major illnesses
g.
When, in judgment of the supervisor, it is inappropriate.

PROCEDURE

When illness, injury or any other physical/psychological condition prevents the
performance of duty:

UNIFORMED
MEMBER OF
THE SERVICE

1.

Notify desk officer/supervisor at assigned command by telephone, in
person, or by competent messenger at least two hours before the start of a
scheduled tour.
a.
Have responsible person make notification by telephone, if
incapable of making notification due to disability/sickness during
the two hours prior to start of scheduled tour.
b.
Notify the Medical Division Sick Desk direct when assigned
command is closed and follow the guidelines outlined in step “4”
subdivisions “a” through “d.”
(1)
Notify desk officer/supervisor at assigned command and
provide sick serial number when command reopens.

DESK OFFICER/
SUPERVISOR

2.

Offer uniformed member of the service Administrative Return, in cases of
minor, non-line of duty illness, if eligible.
a.
Advise member concerned:
(1)
That each administrative excusal is for one tour
(2)
Must remain at residence or other authorized location
unless permission to leave is granted by district surgeon or
Sick Desk supervisor.

NEW y YORK y CITY y POLICE y DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-01

PAGE:

08/01/13

DESK OFFICER/
SUPERVISOR

2 of 3

b.

(continued)
3.

UNIFORMED
MEMBER OF
THE SERVICE

REVISION NUMBER:

4.

5.

Indicate on pertinent records (ROLL CALL, SICK LOG
[PD429-143], etc.) if member has accepted Administrative
Return.
Direct uniformed member of the service to report to Department Surgeon
if member is ineligible for, or refuses Administrative Return.
Report sick through the Medical Division’s Sick Desk, and:
a.
Obtain sick serial number
b.
Advise Sick Desk member of any change of address/location or
telephone number
c.
Obtain name of Sick Desk member and record time notified
d.
Remain at residence or other authorized location unless
permission to leave is granted by district surgeon or Sick Desk
supervisor.
Provide desk officer/supervisor at assigned command with the sick serial
number obtained from the Sick Desk.

DESK OFFICER/
SUPERVISOR

6.

NOTE

If member is not at stated location, the Sick Desk supervisor will be notified for a
referral to the Medical Division’s Absence Control and Investigations Unit.

7.

8.
9.

10.

NOTE

Make return telephone call to verify that member is at stated location.

Notify Sick Desk supervisor if special or unusual circumstances exist
regarding member reporting sick (e.g., member reporting sick from out of
state or out of country, etc.).
Notify Medical Division’s Absence Control and Investigations Unit if
member is suspected of malingering.
Make appropriate entry on pertinent ROLL CALLS and notify relieving
desk officer/supervisor if member is scheduled to perform duty with
either of the next two platoons.
Record pertinent information (including the sick serial number provided by
member of the service who reported sick) in SICK LOG.

Information received is to be treated in a confidential manner. SICK LOGS and other
sick records should be maintained and stored separately from other Command
Logs/records, and accessible only to persons authorized by the commanding officer to
have access to the logs/records for the proper discharge of their duties.

11.
12.

Query Medical Division Sick Reporting System via the Department Intranet
to ensure the member who reported sick is listed as being on sick report.
Access Medical Division Sick Reporting System at the start of tour to determine
which members assigned to command are on sick report and/or not on full duty
status.

NEW y YORK y CITY y POLICE y DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-01

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

ROLL CALL
SUPERVISOR

13.

Access Medical Division Sick Reporting System, periodically throughout
tour, to ascertain if members of the command have reported sick, their
scheduled return to duty and duty status, in order to prepare ROLL CALLS
and update pertinent command records.

MEMBER ON
ADMINISTRATIVE
RETURN

14.

Notify desk officer/supervisor at assigned command and Sick Desk at
least two hours before next scheduled tour, if unable to report for duty
due to continuation of illness.

NOTE

Member will continue on sick report and report to Department surgeon. This will count
as one sick incident, upon consolidation by the Medical Division.

UNIFORMED
MEMBER OF
THE SERVICE

15.

COMMANDING 16.
OFFICER
17.

Report to Department Surgeon at next office hours.

Ensure desk officer/supervisor reviews the Medical Division Sick Reporting
System, via the Department Intranet, at the beginning of each tour.
Ensure roll call supervisor reviews the Medical Division Sick Reporting
System, via the Department Intranet, periodically throughout the tour.

MEMBER UNABLE TO VISIT DEPARTMENT SURGEON
18.

Notify commanding officer and Sick Desk supervisor of inability to visit
Department surgeon.

COMMANDING 19.
OFFICER

Make entry on ABSENCE AND TARDINESS RECORD (PD433-145)
under caption “Investigation-Interview” concerning the interview and
probable date of visit to Department surgeon.
Notify member’s Department surgeon of results of interview and
probable date of visit.

UNIFORMED
MEMBER OF
THE SERVICE

20.
ADDITIONAL
DATA

A uniformed member of the service on terminal leave may not be placed on sick report
unless sickness or injury is the result of line of duty action while on terminal leave.
A uniformed member of the service will not be permitted to report sick with a self-designated
diagnosis of “old line of duty injury.” Designation of “old line of duty injury” for a specific sick
event will be granted only upon examination and interview of the requesting member by a
Department surgeon.

RELATED
PROCEDURES

Pregnancy Leave For Uniformed Members Of The Service (P.G. 205-27)
Absence Control (A.G. 318-12)
Chronic Absence Control Program (P.G. 205-01)
Reporting to Department Surgeon and Returning to Duty from Sick Report (P.G. 205-60)
Notifying Court, Trial Room or Other Agencies when Member Reports Sick (P.G. 205-61)

FORMS AND
REPORTS

ROLL CALL (PD 406-144)
SICK LOG (PD429-143)
ABSENCE AND TARDINESS RECORD (PD433-145)

NEW y YORK y CITY y POLICE y DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-02

REPORTING SICK FROM OUTSIDE CITY
AND OUTSIDE RESIDENCE COUNTIES
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To report an injury or sick outside the city and outside residence counties.

DEFINITION

RESIDENCE COUNTIES - The six counties outside New York City where
uniformed members of the` service are permitted to live, i.e., Nassau, Suffolk,
Westchester, Rockland, Orange and Putnam.

PROCEDURE

Upon becoming sick or injured outside the city or residence counties to an extent
that would prevent the proper performance of duty:

UNIFORMED
MEMBER OF
THE SERVICE

1.

2.

3.
4.

Phone Medical Division - Sick Desk or send telegram to Commanding
Officer, Medical Division, 59-17 Junction Boulevard, 16th Floor (1 Lefrak
City Plaza), Corona, New York 11368.
Give the following information:
a.
Name, rank, and shield number, permanent and temporary
command, if any
b.
Present location and telephone number
c.
Nature of disability
d.
Name, address, and telephone number of attending physician
e.
Date of probable return to duty
f.
Scheduled appearances in court, trial room or before other
government agencies.
Obtain letter from attending physician describing disability and prognosis.
a.
Send letter to the Commanding Officer, Medical Division.
Comply with instructions received from the C.O., Medical Division.
a.
Visit Medical Division or district surgeon as required.

UPON BEING DIRECTED TO RETURN TO DUTY BY A DEPARTMENT SURGEON:
UNIFORMED
MEMBER OF
THE SERVICE

5.

6.
7.

Notify command by telephone of effective time and date of order to
report for duty.
a.
Include limitations, if any, on type of duty to be performed.
Report for duty when ordered.
Deliver SICK REPORT RETURN (PD429-131) to desk officer, upon
return to duty.

RELATED
PROCEDURES

Reporting Sick (P.G. 205-01)
Pregnancy Leave For Uniformed Members of the Service (P.G. 205-27)
Absence Control (A.G. 318-12)
Chronic Absence Control Program (P.G. 205-45)

FORMS AND
REPORTS

SICK REPORT RETURN (PD429-131)

NEW y YORK y CITY y POLICE y DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-03

RESPONSIBILITY FOR WEAPONS WHILE SICK
DATE ISSUED:

DATE EFFECTIVE:

08/01/13

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To safeguard member’s weapons, shield and IDENTIFICATION CARD
(PD416-091) while on sick report.

PROCEDURE

While on sick report:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

DESK OFFICER 3.
4.
5.

SUPERVISING
OFFICER,
DESIGNATED
PRECINCT

6.
7.

8.
9.
10.
11.

COMMAND
CLERK

DESK OFFICER 12.
13.
14.
15.
16.

COMMAND
CLERK

DESK OFFICER 17.

Safeguard pistols, revolvers, shield and identification card.
Deliver to desk officer of resident precinct when unable to safeguard.
a.
If unable to deliver, notify desk officer of permanent command.
Check FORCE RECORD (PD406-143) to determine firearms to be
safeguarded.
Determine the location and length of time property to be safeguarded.
Notify desk officer of a specified precinct to assign a supervising officer
to the location to obtain property.
a.
Precinct designated will be determined by location of property.
Visit location and obtain property.
Prepare one copy of PROPERTY CLERK INVOICE (PD521-141) for
firearms obtained.
a.
Mark INVOICE “Property of Sick Member, Held for Safekeeping Only.”
Deliver all property to desk officer with copy of PROPERTY CLERK INVOICE.
Make ACTIVITY LOG (PD 112-145) entry of facts.
Prepare PROPERTY CLERK INVOICE for weapons being safeguarded.
Prepare two copies of report on Typed Letterhead indicating
circumstances, numbers on shield and identification card being
safeguarded, if items removed from uniformed member of the service.
Make Command Log entry of facts.
Store property at command, if safeguarding required less than one week.
Forward firearms to Property Clerk borough office with PROPERTY
CLERK INVOICE after one week.
Forward shield and identification card with report on Typed Letterhead
to Identification Card and Shield Unit after one week.
Prepare copies of authorization to obtain property for Property Clerk and
Identification Card and Shield Unit when member capable of caring for property.
Sign authorization and deliver to member’s command.

UNIFORMED
MEMBER OF
THE SERVICE

18.
19.

Pick up property at command where stored.
Sign bottom of authorization as receipt for property.

FORMS AND
REPORTS

ACTIVITY LOG (PD 112-145)
FORCE RECORD (PD406-143)
PROPERTY CLERK INVOICE (PD521-141)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-04

DEPARTMENT AMBULANCE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To provide ambulance service, oxygen therapy and/or medical appliances under
certain circumstances.

ELIGIBILITY

Uniformed members of the service, active and retired, and members of their
immediate families.

PROCEDURE

When Department ambulance service, oxygen therapy and/or medical appliances
are required.

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

NOTE

Emotionally disturbed persons or cases in which an airborne contagious disease is
diagnosed or suspected are not to be transported in Department Ambulance.

EMERGENCY
MEDICAL
SQUAD
DISPATCHER

3.

ADDITIONAL
DATA

4.

Telephone Emergency Medical Squad, Emergency Service Unit.
Advise dispatcher of service required.

Notify Special Operations Division if vehicle is to respond to location
outside New York City.
Make required Log entries.

Ambulance service, oxygen therapy and/or medical appliances, including hospital beds,
wheelchairs, walkerettes, etc., are available Monday through Friday, from 0630 to 2300
hours. Ambulance service is available at other times, if sufficient notice is given.
In emergency cases where oxygen therapy is already in place, Emergency Service Units
can provide oxygen bottles until such time as the Emergency Medical Squad can provide
a replacement.
Emergency Medical Squad vehicles will respond to locations within New York City or a
250 mile radius, without prior approval, providing that one point of trip is within the
confines of New York City.
a.
Any variations of the above must be approved by the Commanding Officer,
Emergency Medical Squad or the Director of the Police Relief Fund.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-05

LINE OF DUTY INJURY OR DEATH OCCURRING WITHIN CITY
DATE ISSUED:

08/19/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 6

PURPOSE

To report and record line of duty injuries and deaths occurring within the city.

DEFINITION

INVESTIGATING SUPERVISOR - As used in this procedure will be as follows:
a.
The platoon commander, precinct of occurrence, if available, will act as
the investigating supervisor and will complete parts “A” and “B” of the
LINE OF DUTY INJURY REPORT (PD429-154).
b.
If platoon commander is unavailable, a patrol supervisor, precinct of
occurrence, will act as the investigating supervisor and will complete part
“B” of the LINE OF DUTY INJURY REPORT. The desk officer will
designate a second supervisor, assigned to the precinct of occurrence to
prepare part “A” of the REPORT. If a second supervisor is unavailable,
the desk officer will prepare part “A” of the REPORT.
Only the platoon commander, precinct of occurrence, may prepare both parts “A”
and “B” of a LINE OF DUTY INJURY REPORT.
In addition, if the injured member is assigned to other than a precinct command,
or the Police Academy, a supervising officer of such member’s command, if
available, will perform the tasks of the investigating supervisor. If the injured
member dies or is likely to die, the precinct commander/duty captain will be the
investigating supervisor.

PROCEDURE

Upon receiving an injury in the performance of police duty, whether on or off duty,
or arriving at a location where a uniformed member of the service is injured:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

3.
4.

DESK OFFICER 5.
6.
7.
8.
9.

Request patrol supervisor to respond.
Notify desk officer of:
a.
Circumstances of injury
b.
Names and addresses of witnesses
c.
Whether reporting sick.
Request witnesses to await arrival of supervisor.
Remain at scene unless:
a.
Hospitalization or medical attention is required
b.
Further police action is necessary.
Notify the investigating supervisor, as indicated in the above “DEFINITION.”
Notify injured member’s command if member is not assigned to precinct
of occurrence.
Notify precinct commander or duty captain if member dies or is likely to die.
Notify borough commander and Operations Unit if member dies.
Immediately notify the Sick Desk supervisor or Sick Desk when any of
the following conditions, relating to a line of duty injury exist:

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-05

REVISION NUMBER:

PAGE:

08/19/13

a.

DESK OFFICER
(continued)

b.
c.
d.
e.

2 of 6

Where the incident causing the injury was NOT specifically
witnessed, AND
Injury occurred within any police facility (building, office, etc.), OR
Injury occurred in the immediate vicinity of any police facility
(parking lot, perimeter sidewalk, etc.), OR
Injury occurred during the first two hours of a tour.
Any request for line of duty injury designation by an off-duty
uniformed member of the service.

NOTE

See Additional Data for hospital guidelines regarding members seriously injured or
killed in line of duty.

PATROL
SUPERVISOR

10.
11.

Respond to scene.
Request desk officer to designate a second supervisor, precinct of
occurrence, to complete part “A” of LINE OF DUTY IN JURY REPORT.
a.
If a second supervisor is unavailable, the desk officer will
complete part “A” of the REPORT.

DESIGNATED
SUPERVISOR

12.

Complete part “A” of LINE OF DUTY INJURY REPORT.

INVESTIGATING
SUPERVISOR

13.
14.
15.

Interview injured member and investigate circumstances.
Make initial report to desk officer without delay.
Notify the Operations Unit promptly, if the member of the service injured
requires hospital treatment.
a.
An additional notification to the Operations Unit is also required
before final reports are prepared to update Operations of the status
of the injured member of the service.

NOTE

This notification is in addition to, and does not preclude the requirement for other
notifications to Operations as indicated elsewhere in this procedure.

16.

17.
18.
19.
20.

NOTE

Interview witnesses and request them to prepare and sign WITNESS
STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT
(PD429-065).
Complete part “B” of LINE OF DUTY INJURY REPORT.
Prepare Police Accident Report (MV104AN), if vehicle collision involved.
Direct injured member, or if he is incapacitated assign a member, to
prepare an AIDED REPORT (PD304-152) if a vehicle is not involved.
Instruct injured member to complete part “C” of LINE OF DUTY
INJURY REPORT if member requests line of duty designation of injury.

Part “C” of LINE OF DUTY INJURY REPORT will be completed by precinct
commander/duty captain if injured member is unable to do so.

21.

Deliver completed reports to desk officer.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-05

3 of 6

Obtain Sick Desk control number whether injured member reports sick or not.
Make entry on SICK LOG (PD429-143) if injured member reports sick.
Fax the worksheet copy of LINE OF DUTY INJURY REPORT to
Medical Division’s Sick Desk Supervisor.

Faxing the worksheet copy of the LINE OF DUTY INJURY REPORT to the Medical
Division’s Sick Desk Supervisor enables the Medical Division to make a preliminary
determination regarding whether the injured member of the service qualifies for the
“Line-of Duty Prescription Program.” Faxing the worksheet copy does not eliminate
the requirement of forwarding the finalized copy of the LINE OF DUTY INJURY
REPORT with all of the required signatures to the Medical Division.

25.
26.

27.

28.
PRECINCT
COMMANDING
OFFICER,
DUTY
CAPTAIN
NOTE

PAGE:

08/19/13

DESK OFFICER 22.
23.
24.

NOTE

REVISION NUMBER:

Photocopy LINE OF DUTY INJURY REPORT and forward direct to
Medical Division, attention Line of Duty Desk.
Immediately deliver completed LINE OF DUTY INJURY REPORT
and WITNESS STATEMENT - INJURY TO MEMBER OF THE
DEPARTMENT to precinct commander/duty captain.
Forward AIDED REPORT or Police Accident Report in normal manner:
a.
Forward copy of reports to injured member’s command if not
assigned to precinct of occurrence
b.
Have copies of reports forwarded to Police Pension Fund if member
is killed in the line of duty or seriously injured and likely to die.
Review LINE OF DUTY INJURY REPORT and WITNESS
STATEMENT-INJURY TO MEMBER OF THE DEPARTMENT,
indicate approval or disapproval, and sign.
a.
If disapproved, indicate reason on rear of original LINE OF
DUTY INJURY REPORT.

See Additional Data for further information regarding line of duty designations
by Medical Division.
29.

30.

31.

32.

Prepare a comprehensive report on Typed Letterhead addressed to the
Commanding Officer, Medical Division detailing the circumstances of
the injury when the injured member of the service is a Probationary
Police Officer.
Prepare unusual occurrence report for line of duty death or serious injury
and likely to die and forward as indicated in P.G. 212-09, “Unusual
Occurrence Reports”.
Forward LINE OF DUTY INJURY REPORT per directions on form
with WITNESS STATEMENT - INJURY TO MEMBER OF THE
DEPARTMENT and comprehensive report on Typed Letterhead, if
applicable, attached.
a.
Have copies of these reports forwarded to Police Pension Fund if
line of duty death or serious injury and likely to die.
Comply with the pertinent provisions of the Trauma Counseling Program
as indicated in P.G. 205-08, “Trauma Counseling Program”.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-05

ADDITIONAL
DATA

REVISION NUMBER:

PAGE:

08/19/13

4 of 6

When a member of the service is treated at a hospital for a line of duty injury, the
following information, ONLY, is to be entered in hospital records pertaining to address
and telephone number of injured member:


Police Department, City of New York, Medical Division, 1 Lefrak City Plaza, 59-17
Junction Boulevard, Corona, New York 11368, Room 1524; telephone number (718)
760-7573, Monday - Friday, 0900-1700 hours; (718) 760-7600, all other hours.

Member’s command, home address and telephone number will not be disclosed to
hospital authorities or anyone else unless authorized supervisory officer determines
requesting person is entitled to the information.
When a uniformed member of the service is struck by a bullet on a protective vest and is
apparently uninjured, the member must be examined by a doctor to ascertain if a blunt body
trauma or internal injury has occurred. When an injured member is hospitalized or dies, the
patrol supervisor will ensure that firearms, Department property (shield, identification card,
nameplate, etc.), and personal effects of member are removed and safeguarded.
Medical Division will make final determination of APPROVAL/ DISAPPROVAL of ALL
applications for line of duty injury/illness designation and will notify the commanding
officer of member concerned of final designation. Uniformed members of the service
may request verification of the final designation from the commanding officer.
NOTE

Retired uniformed members of the service may request verification of the final
designation, in writing, to the Medical Division, 1 Lefrak City Plaza, 59-17 Junction
Boulevard, Corona, New York.
HOSPITAL GUIDELINES REGARDING UNIFORMED MEMBERS OF THE SERVICE
SERIOUSLY INJURED OR KILLED IN THE LINE OF DUTY:
When a uniformed member of the service is seriously injured or killed in the line of duty, the
Operations Unit will notify the following members of the service to respond to the hospital:

a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.

Police Commissioner
First Deputy Commissioner (if Police
Commissioner is not available)
Chief of Department
Chief of Detectives (to supervise investigation)
Bureau chief of the injured or deceased member
Deputy Commissioner-Public Information
Supervising Chief Surgeon
Department Chaplain
Commanding Officer, Employee Relations Section
Lieutenant-Employee Relations Section,
borough concerned
Patrol borough commanding officer
Patrol borough executive officer (if borough
commanding officer is not available)

m.

n.
o.
p.
q.
r.
s.
t.
u.
v.

Duty inspector (to supervise and control
access to emergency room and adjacent areas
by responding members of the service)
Patrol borough operations commander (if
duty inspector not available)
Commanding officer/duty captain (will
prepare the Unusual Occurrence Report)
Detective borough commander
Detective assigned to investigate the case
Crime Scene Unit detective or technician
Policewomen’s Endowment Association
representative if a female police officer is the victim
Line organization representative
Early Intervention Unit representative (EIU)
Police Organization Providing Peer
Assistance (POPPA) representative

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-05

ADDITIONAL
DATA
(continued)
a.
b.
c.
d.
e.

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

5 of 6

The following members of the service will be permitted to speak to the injured member
or view the body of the deceased member:

Police Commissioner
First Deputy Commissioner
Chief of Department
Bureau chief concerned
Patrol borough commanding officer (or
representative)

f.
g.
h.
i.
j.

Detective assigned to the case
Crime Scene Unit detective or technician
Union representative
Policewomen’s Endowment Association
representative if a female police officer is the victim
Department Chaplain

The hospital guidelines also apply to uniformed member of the service seriously injured
or killed in the line of duty within residence counties.
Uniformed members of the service and/or their families may be entitled to both medical and
financial benefits under the Federal Employees Compensation Act (F.E.C.A.), if a Federal
Statute was violated and the injury occurred while apprehending or attempting to
apprehend an individual who violated such statute. Therefore, the investigating supervisor
will make an entry on the LINE OF DUTY INJURY REPORT (PD429-154), in box
captioned “Patrol Command Supervisors Report of Injury,” indicating whether the injury
comes under F.E.C.A. or whether F.E.C.A. does not apply in this case. If the injury comes
under F.E.C.A., the member’s commanding officer will forward the following items to
Medical Division, (attn. Federal Compensation Liaison Officer), 1 Lefrak City Plaza,
within ninety days of occurrence:
a.
Copy of LINE OF DUTY INJURY REPORT and WITNESS STATEMENT INJURY TO MEMBER OF THE DEPARTMENT (PD429-065), if prepared.
b.
Copy of Unusual Occurrence Report, if prepared.
c.
Copy of perpetrator’s arrest history (rap sheet), if an arrest is effected.
d.
Copy of criminal court complaint, if arrest is effected.
e.
Copy of firearms trace, if weapon involved.
f.
Copy of a fully completed United States Department of Labor form BEC-721a
entitled, “Notice of Law Enforcement Officer’s Injury or Occupational
Disease.” (Form may be obtained from Federal Compensation Liaison Office).
In unusual circumstances, when a line of duty designation cannot be made expeditiously
pending the results of an investigation or other circumstances, the ranking officer
responsible for forwarding the LINE OF DUTY INJURY REPORT to the Medical
Division will have report prepared on Typed Letterhead, clearly indicating the reasons
for the delay and the approximate time period required to complete the investigation.
The Typed Letterhead will be forwarded to the Medical Division within sixty days from
the date that the initial request for line of duty designation was made. Subsequent
reports will be forwarded for each additional sixty day period, if necessary.
To provide the Federal Bureau of Investigation (F.B.I.) statistical and descriptive
information for use in law enforcement training, the Commanding Officer, Medical
Division will provide the Chief of Department Investigation Review Section with copies
of LINE OF DUTY INJURY REPORTS for shot or stabbed officers.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-05

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

6 of 6

RELATED
PROCEDURES

Aided Cases-General Procedure (P.G. 216-01)
Department Vehicle Collisions (P.G. 217-06)
Unusual Occurrence Reports (P.G. 212-09)
Firearms Discharge by Uniformed Members of the Service (P.G. 212-29)
Reporting Sick (P.G. 205-01)
Supervision of Members of the Service Receiving Physical Therapy for Line of Duty
Injuries (P.G. 205-09)
Exposure of Members of the Service to Infectious Diseases or Hazardous Materials
(P.G. 205-10)
Line of Duty Injury or Death - Outside City in Residence Counties (P.G. 205-02)
Trauma Counseling Program (P.G. 205-08)
Death of Member of the Service (P.G. 205-07)

FORMS AND
REPORTS

AIDED REPORT (PD304-152)
LINE OF DUTY INJURY REPORT (PD429-154)
POLICE ACCIDENT REPORT (MV104AN)
SICK LOG (PD429-143)
UNUSUAL OCCURRENCE REPORT(PD370-152)
WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT (PD429-065)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-06

LINE OF DUTY INJURY OR DEATH
OUTSIDE CITY IN RESIDENCE COUNTIES
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To report a line of duty injury or death incurred by a uniformed member of the
service outside the city within residence counties.

DEFINITIONS

RESIDENCE COUNTIES - The six counties outside New York City wherein
uniformed members of the service are permitted to live, i.e., Nassau, Suffolk,
Westchester, Rockland, Orange and Putnam.
INJURED IN LINE OF DUTY OUTSIDE NEW YORK CITY - Injured while
performing duty that uniformed member was specifically assigned to perform,
outside the city, by competent authority within the Department or while taking
police action as authorized by Section 140.10 of the Criminal Procedure Law.

PROCEDURE

When injured in the line of duty in one of the residence counties whether
reporting sick or not:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

NOTE

If unable to call Medical Division, Sick Desk, request responsible person to make
notification.

Notify local police authorities if appropriate.
Telephone Medical Division, Sick Desk, giving:
a.
Circumstances
b.
Names and addresses of witnesses.

3.
4.

Comply with instructions received from Sick Desk personnel.
Notify Operations Unit immediately if arrest involved.

5.

Respond to location and conduct investigation as specified in P.G. 20505, “Line Of Duty Injury Or Death Occurring Within City.”
a.
A Department vehicle may be used for this purpose without prior
permission being obtained.

DESK OFFICER 6.

Make entries in Department records and insure that required forms have
been prepared.

INVESTIGATING
SUPERVISOR

ADDITIONAL
DATA

Uniformed members of the service and/or their families may be entitled to both medical and
financial benefits under the Federal Employees Compensation Act (F.E.C.A.), if a Federal
Statute was violated and the injury occurred while apprehending or attempting to apprehend an
individual who violated such statute. Therefore, the investigating supervisor will make an entry
on the LINE OF DUTY INJURY REPORT (PD429-154) in box captioned “Patrol Command
Supervisor’s Report of Injury,” indicating whether the injury comes under F.E.C.A. or whether
F.E.C.A. does not apply in this case. If the injury comes under F.E.C.A., the member’s
commanding officer will forward the following items to Medical Division, (Attn. Federal
Compensation Liaison Officer), 1 Lefrak City Plaza, within ninety days of occurrence:

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-06

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

ADDITIONAL
DATA
(continued)

a.

RELATED
PROCEDURE

Line Of Duty Injury Or Death Occurring Within City (P.G. 205-05)

FORMS AND
REPORTS

LINE OF DUTY INJURY REPORT (PD429-154)
UNUSUAL OCCURRENCE REPORT (PD370-152)
WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT (PD429-065)
Unusual Occurrence Report

b.
c.
d.
e.
f.

Copy of LINE OF DUTY INJURY REPORT and WITNESS STATEMENT INJURY TO MEMBER OF THE DEPARTMENT (PD429-065), if prepared.
Copy of Unusual Occurrence Report, if prepared.
Copy of perpetrator’s arrest history (rap sheet), if an arrest is effected.
Copy of criminal court complaint, if arrest is effected.
Copy of firearms trace, if weapon involved.
Copy of a fully completed United States Department of Labor form BEC-721a
entitled, “Notice of Law Enforcement Officer’s Injury or Occupational
Disease.” (Form may be obtained from Federal Compensation Liaison Office).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-07

DEATH OF MEMBER OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To record the death of a member of the service, uniformed and civilian.

PROCEDURE

Upon learning of the death of an active member of the command or a retired
member of the service, uniformed or civilian residing within the command:

DESK OFFICER 1.

2.

3.
4.

COMMANDING 5.
OFFICER
6.
CONCERNED

RELATED
PROCEDURES

Cause the following information to be obtained.
a.
Rank, full name, shield number, command
b.
Time and date of death
c.
Place of death (residence, hospital, elsewhere)
d.
Residence address
e.
Funeral (time, date, location)
f.
Time, date and location of service
g.
Cemetery (name and location)
h.
Whether deceased was a member of a religious, fraternal or
patriotic organization of this Department
i.
Whether chaplain is desired (state denomination)
j.
If uniformed member of the service, whether pallbearers or escort
is desired
k.
Next of kin (full name, address, telephone number and relationship)
l.
Funeral director (name, address and telephone number)
m.
Whether deceased was a medal recipient (Honorable Mention and
medal)
n.
If an active member - was death caused as result of performing
police duty, or otherwise
o.
If a retired member - date of retirement.
Telephone information to Communications Section.
a.
If an active member of the service, uniformed or civilian,
immediately notify the Internal Affairs Bureau, Command Center
at (212) 741-8401.
Notify unit commander.
Post information on bulletin board for benefit of members of command if
active member.
Cause member’s weapons and Department property to be obtained if
active member.
Deliver non-department property from member’s locker to authorized
recipient where applicable.

Line of Duty Injury or Death Occurring Within City (P.G. 205-05)
Line of Duty Injury or Death Outside City in Residence Counties (P.G. 205-06)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-08

TRAUMA COUNSELING PROGRAM
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To provide Trauma Counseling Services for members of the service (uniformed
and civilian) involved in shooting incidents, disasters, or other violent
occurrences resulting in death or injury.

SCOPE

A member of the service (uniformed or civilian) will be referred to the Trauma
Counseling Program when involved in a shooting incident, disaster, or other
violent occurrences resulting in death or injury. These include, but are not
limited to, the following:
a.
Member is shot or otherwise seriously injured.
b.
Member discharges a weapon causing injury or death to another.
c.
Member causes, accidentally or otherwise, serious physical injury or
death to another.
d.
Member is directly involved in an incident where his/her partner was
killed or seriously injured, etc.
e.
Member is directly involved in incidents or serious disasters where
multiple serious injuries and deaths have occurred.
The Trauma Counseling Team will respond to all incidents involving:
a.
Member of the service is shot, killed, or seriously injured in the
performance of duty.
b.
Any incident pursuant to a request from a captain or above.

PROCEDURE

When a member of the service (uniformed or civilian) is involved in a shooting
incident, disaster or other violent occurrence resulting in death or injury:

DESK OFFICER 1.

Notify Operations Unit and provide details of incident.

OPERATIONS
UNIT
SUPERVISOR

2.

Notify Sick Desk supervisor, provide detailed information and request
response of Trauma Counseling Team.

SICK DESK
SUPERVISOR

3.

Ascertain from Operations Unit and/or the ranking supervisor at the scene:
a.
Location the Trauma Team should respond to
b.
Name of supervisor who will be contact person at the scene.
Arrange for transportation of Trauma Team.

4.
RANKING
SUPERVISOR
AT SCENE

5.
6.

Ensure members in need of trauma counseling are available for interview,
where possible, by responding Trauma Team upon their arrival.
Provide a suitable place for the trauma interview, where possible.

SUPERVISOR
TRAUMA
COUNSELING
TEAM

7.

Respond to location and report to designated contact person at the scene.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-08

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

NOTE

Trauma Team members will wear authorized nylon windbreaker jackets with the NYPD
logo on the front and the words “N.Y.C. POLICE” printed on the back (P.G. 204-04,
“Optional Uniform Items”).

TRAUMA
COUNSELING
TEAM

8.

9.
10.

Respond, if required, to stationhouse of precinct of occurrence or other
location, to make contact and converse with member(s) of the service
involved in the incident.
Visit the place of occurrence, if necessary.
Notify the member concerned that he/she will be contacted for a followup meeting forty-eight hours after the event or initial contact, as
appropriate.
a.
Any additional counseling/interview sessions after the forty-eight
hour meeting will be scheduled within one to six weeks after the
incident.

NOTE

ALL CONVERSATION WITH THE TRAUMA COUNSELING TEAM BY MEMBERS OF
THE SERVICE (UNIFORMED AND CIVILIAN) WILL BE STRICTLY CONFIDENTIAL.

MEMBER OF
THE SERVICE

11.
12.

COMMANDING 13.
OFFICER/
DUTY
14.
CAPTAIN

15.

16.

ADDITIONAL
DATA

Cooperate with members of the Trauma Counseling Team and keep
appointments for follow-up meetings as scheduled.
Report to Psychological Services Unit or other location as required, fortyeight hours after the incident, or initial contact with Trauma Counseling
Team.
a.
Report for additional follow-up counseling/interview meetings
scheduled with the Trauma Counseling Team.
Cooperate with members of the Trauma Counseling Team and permit
them access to the individual member(s) of the service involved in the
shooting, disaster or other violent event.
Verify that a member(s) of the service involved in the shooting, disaster
or violent incident has been referred and contacted in person by a member
of the Trauma Counseling Team.
Have UNUSUAL OCCURRENCE REPORT (PD370-152) prepared
and list members of the service involved in the incident who were
contacted by the Trauma Counseling Team.
Forward copies of the report, FIREARM DISCHARGE/ASSAULT
REPORT (PD424-151), if prepared, and other reports prepared to the
Commanding Officer, Medical Division, 59-17 Junction Boulevard, 16th
Floor, Corona, New York 11368.

The Trauma Counseling Team is staffed by the Chief Surgeon, Director, Psychological
Evaluations Unit and licensed certified professionals of the Medical Division. Trauma
Team members will not interfere with on-going investigations. In addition, team
members will not be assigned any duties outside their functions as Trauma Counselors
when responding to the occurrence site.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-08

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

ADDITIONAL
DATA
(continued)

This procedure does not prevent in any way the voluntary use of or referral to any of the
Employee Assistance Programs or units in the Department for any reason at any time.
The services of the Trauma Counseling Team are also available to members who are
involved in personal or family tragedies, e.g., violent criminal incidents involving
themselves or their families, death in family, etc.

RELATED
PROCEDURES

Reporting Sick (P.G. 205-01)
Line Of Duty Injury Or Death Occurring Within City (P.G. 205-05)
Supervision Of Members Of The Service Receiving Physical Therapy For Line Of Duty
Injuries (P.G. 205-09)
Line Of Duty Injury Or Death Outside City In Residence Counties (P.G. 205-06)
Firearms Discharge And Assaults Involving Uniformed Members Of The Service (P.G. 21229)

FORMS AND
REPORTS

FIREARM DISCHARGE/ASSAULT REPORT (PD424-151)
UNUSUAL OCCURRENCE REPORT (PD370-152)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-09

SUPERVISION OF MEMBERS OF THE SERVICE RECEIVING
PHYSICAL THERAPY FOR LINE OF DUTY INJURIES
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To provide physical therapy treatments for members of the service injured in the
line of duty.

PROCEDURE

When a district surgeon determines that a member of the service injured in the
line of duty requires physical therapy:

DISTRICT
SURGEON

1.
2.

Prepare REQUEST FOR MEDICAL SERVICE AUTHORIZATION
(PD429-164).
Direct member concerned to report to the clinic supervisor to obtain
forms necessary to obtain treatment.

CLINIC
SUPERVISOR

3.

Provide the member with the following forms:
a.
CERTIFICATION OF LINE OF DUTY INJURY
/AUTHORIZATION FOR TREATMENT (PD429-052) with
attached Authorization for Release of Health Information
Pursuant to HIPAA (OCA Official Form No. 960).
b.
THERAPY VERIFICATION (PD429-067).
c.
NOTIFICATION OF LINE OF DUTY THERAPY
AUTHORIZATION (PD429-053).

MEMBER
CONCERNED

4.

Initial item 9b of Authorization for Release of Health Information
Pursuant to HIPAA and sign form.
Present photocopies of CERTIFICATION OF LINE OF DUTY
INJURY/AUTHORIZATION
FOR
TREATMENT
and
Authorization for Release of Health Information Pursuant to HIPAA
to the integrity control officer along with THERAPY VERIFICATION
and NOTIFICATION OF LINE OF DUTY THERAPY
AUTHORIZATION.

5.

INTEGRITY
CONTROL
OFFICER

6.
7.

Review forms and return THERAPY VERIFICATION to member.
Retain NOTIFICATION OF LINE OF DUTY THERAPY
AUTHORIZATION and the photocopies of CERTIFICATION OF
LINE OF DUTY INJURY/AUTHORIZATION FOR TREATMENT
and Authorization for Release of Health Information Pursuant to
HIPAA for the duration of the member’s physical therapy treatment.

MEMBER
CONCERNED

8.

Present to therapist, prior to treatment, the CERTIFICATION OF
LINE OF DUTY INJURY/AUTHORIZATION FOR TREATMENT
with attached Authorization for Release of Health Information
Pursuant to HIPAA.
Obtain schedule of treatments from therapy provider and forward to roll
call personnel.

9.
NOTE

Report any changes of therapy schedule to roll call personnel.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-09

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

MEMBER
CONCERNED
(continued)

10.

Update THERAPY VERIFICATION form after each physical therapy session.

INTEGRITY
CONTROL
OFFICER

11.

Make periodic inquiries to the therapy provider during the course of
treatments to ensure member is properly attending therapy.

NOTE

Physical therapy authorized by a district surgeon is never granted for a non line of duty
injury. The fact that a member is on restricted duty does not entitle the member to
attend physical therapy on duty.

MEMBER
CONCERNED

12.

Return completed THERAPY VERIFICATION form to integrity
control officer upon completion of final physical therapy treatment.

INTEGRITY
CONTROL
OFFICER

13.

Verify member’s attendance for treatment at time and date specified on
completed THERAPY VERIFICATION form.
Return copy of completed THERAPY VERIFICATION form to the
Medical Bills Department of the Medical Division.

ADDITIONAL
DATA

14.

When members attend physical therapy at the beginning of a tour, the member will
report on duty upon arrival at therapy location and be given a reasonable amount of
time to travel back to command upon completion.
When members attend therapy in the middle of a tour of duty, the member will be given a
reasonable amount of time to travel to the therapy location, complete the therapy, and
be given a reasonable amount of time to travel back to command.
When members attend therapy near the end of a tour of duty, the member will be given a
reasonable amount of time to travel to the therapy location. Upon completion, the
member will end the tour at the therapy location and will not be granted time to travel to
his/her residence. If the therapy is completed prior to the scheduled end of tour, the
member must request lost time by calling the command.
A member must submit a request for lost time if therapy commences after the start of
tour and the member elects to travel from their residence to the therapy location direct.
Alternatively, a member may request a tour adjustment and begin the tour upon arriving
at therapy location, needs of the service permitting.
A change of tour should not be granted for the sole purpose of ensuring therapy occurs
during department time, (i.e. an officer assigned to a midnight tour should not be
granted a tour change to a day tour to attend an afternoon therapy session.)
District surgeons may authorize twelve physical therapy sessions to a member of the
service, and may repeat the authorization two additional times for a total of thirty six
sessions. A member who requires additional therapy beyond thirty six sessions must
obtain authorization from a Department Orthopedist.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-09

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

RELATED
PROCEDURES

Reporting Sick (P.G. 205-01)
Line of Duty Injury or Death Occurring Within City (P.G. 205-05)
Line of Duty Injury or Death Outside City in Residence Counties (P.G. 205-06)

FORMS AND
REPORTS

REQUEST FOR MEDICAL SERVICE AUTHORIZATION (PD 429-164)
CERTIFICATION OF LINE OF DUTY INJURY/AUTHORIZATION FOR
TREATMENT (PD429-052)
THERAPY VERIFICATION (PD429-067)
NOTIFICATION OF LINE OF DUTY THERAPY AUTHORIZATION (PD429-053)
Authorization for Release of Health Information Pursuant to HIPAA (OCA Official
Form No. 960)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-10

EXPOSURE OF MEMBERS OF THE SERVICE TO
INFECTIOUS DISEASES OR HAZARDOUS MATERIALS
DATE ISSUED:

08/19/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 4

PURPOSE

To provide instructions and minimize risk to members of the service (uniformed
and civilian) or auxiliary police officers who have contact with or handle an
animal or person who may have an infectious disease, or who have contact with
or handle hazardous materials.

DEFINITIONS

INFECTIOUS DISEASE - as used in this procedure, includes diseases capable of
being transmitted by contact with an infected animal’s saliva or central nervous
system tissue, or with an infected individual’s blood or body fluids.
HAZARDOUS MATERIAL - as used in this procedure, includes any chemical,
biological, or radiological substance which is a health hazard. Chemical health
hazards include carcinogens, toxic agents, irritants, corrosives, or agents which
damage the lungs, skin, eyes, or mucous membranes, etc. Chemical physical
hazards include flammable or combustible liquids, compressed gas, or explosive
or reactive substances, etc.
EXPOSURE TO AN INFECTIOUS DISEASE - as used in this procedure,
includes those situations where a member of the service is exposed by airborne
transmission or direct contact to an individual suspected of having a disease, or
where a member comes in contact with the blood or body fluids of an individual
suspected of having an infectious disease, or, where a member of the service is
injured as the result of a human or animal bite, or hypodermic needle puncture,
or other contaminated sharp instrument, or where a member of the service is
exposed to an animal suspected of having an infectious disease, or where a
member comes in contact with the saliva or central nervous system tissue of an
animal suspected of having an infectious disease.
EXPOSURE TO A HAZARDOUS MATERIAL - as used in this procedure,
includes those situations where a member of the service is exposed to a
hazardous material whether through inhalation, ingestion, skin contact, or
parenteral contact.
UNIVERSAL PRECAUTIONS - as used in this procedure, is an approach to
infection control. According to this approach, all human blood and certain body
fluids are to be treated as if they are known to be infectious for human
immunodeficiency virus (HIV), hepatitis B virus (HBV), or other bloodborne
pathogens; and in addition, all animal saliva and central nervous system tissue
are to be treated as if they are known to be infectious for rabies. All efforts to
avoid contact with these potentially infectious materials should be taken as well
as utilizing whatever protective equipment is available.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-10

REVISION NUMBER:

PAGE:

08/19/13

2 of 4

DEFINITION
(continued)

DESIGNATED OFFICER - an individual designated under 42 U.S.C. 300ff-86
by the Public Health Officer of the State involved (42 U.S.C. 300ff-76) to
execute provisions of Section 411 of the Ryan White Comprehensive AIDS
Resources Emergency Act regarding emergency response employees who
request a determination whether they were exposed to an infectious disease.

NOTE

To avoid unnecessary exposure, control of the aided/collision victim, or prisoner will be
assigned to an officer at the scene who has already had contact with a person suspected of
having an infectious disease. The assigned officer will be responsible for completing the
processing of the individual. If there are numerous individuals involved, the patrol
supervisor at the scene will be responsible for the coordination of information and
documenting the name, etc., of the members of the service involved. This Department is
offering certain members of the service the opportunity to receive, free of charge, preexposure, a series of three inoculations of the vaccine against Hepatitis B; and free of
charge, post-exposure inoculation. This Department is offering certain members of the
service the opportunity to receive, free of charge, pre-exposure, a routine annual or
biannual, Mantoux (PPD) skin test against tuberculosis (based on a determination of a
significant occupational exposure); and, free of charge, post-exposure, a Mantoux (PPD)
skin test against tuberculosis (based on a determination of a significant exposure).

PROCEDURE

Upon being exposed to an infectious disease, hazardous material, or suffering a
human or animal bite, or hypodermic needle puncture wound:

MEMBER OF
THE SERVICE

1.
2.

NOTE

Comply with the guidelines listed in “ADDITIONAL DATA” statement
of this procedure, when possible.
Notify desk officer, precinct of occurrence.

When exposure involves an actual injury, the member of the service concerned will be
transported to the hospital for treatment and P.G. 205-05, “Line Of Duty Injury Or
Death Occurring Within The City”, or 205-06, “Line Of Duty Injury Or Death Outside
City In Residence Counties,” will be complied with as appropriate. When exposure does
not involve an actual injury and the exposure is related to tuberculosis, the member of
the service concerned should consider this Department’s offer of Mantoux (PPD) skin
testing which is free of charge. When tested and the results are positive, notify Unit
Safety Officer to initiate entry on State of New York - Department of Labor Log and
Summary of Occupational Injuries and Illnesses (DOSH 900). Tuberculosis infection
and tuberculosis disease are both recordable on DOSH 900 logs. A code (e.g., maiden
name pseudonym) may be used to substitute for the description of injury or illness
(column [F]).

DESK OFFICER 3.
4.
5.

Notify Medical Division, Sick Desk and obtain exposure report number.
Make Command Log entry of information
a.
Include Exposure Report number in Log entry.
Notify designated Department surgeon of the facts involved.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-10

REVISION NUMBER:

PAGE:

08/19/13

3 of 4

DEPARTMENT
SURGEON

6.

Contact member of the service involved and advise of necessary
treatment.

MEMBER OF
THE SERVICE

7.

Comply with directions of Department surgeon.

NOTE

By telephoning this Department’s designated officer at the Medical Division, Hazmat
Unit, emergency response employees, such as a law enforcement officer or auxiliary
police officer, may submit a request for a determination whether they were exposed to a
specific infectious disease when a victim of an emergency who was aided by the
emergency response employee was transported to a medical facility. If it is determined
that the emergency response employee may have been exposed to an infectious disease,
a signed written request, along with the facts collected, must be sent by the designated
officer to the medical facility to which the victim (or patient), i.e., aided or prisoner, was
transported. After receiving a notification from the medical facility, to the extent
practicable, the designated officer must immediately notify the member or members
concerned. Whenever the designated officer discloses information related to Human
Immunodeficiency Virus (HIV) to an emergency response employee, redisclosure by the
emergency response employee is prohibited when not in conformance with state law.

8.

ADDITIONAL
DATA

Make ACTIVITY LOG (PD 112-145) entry of facts involved.
a.
Include Exposure Report number.

EXPOSURE TO INFECTIOUS DISEASES GUIDELINES
a.

b.

c.

d.

e.

f.
g.

Confer with Emergency Medical Service personnel, the individual’s family,
friends, neighbors, doctor, or appropriate agency as to the source individual’s
medical conditions, when circumstances permit.
Wear disposable gloves if contact with individual’s blood or body fluids is a
possibility; and if a member who is routinely engaged in the capture or seizure
of suspected rabid animals, wear heavy duty disposable rubber gloves if contact
with animal’s saliva or central nervous system tissue is a possibility.
Wash hands with soap and water (disinfectant soap, if possible), after removing
disposable gloves. Glove kits containing antiseptic wipes, gloves, and
disposable bag should be used when hand-washing facilities are not available.
Immediately and thoroughly wash hands or other unprotected body parts if they
come in contact with individual’s blood or body fluids, or if bitten, scratched,
abraded, by an animal, or if there is contact between the member and the
animal’s saliva or nervous system tissue. Use disinfectant soap, if possible.
Remove and machine wash (hot cycle), or have dry cleaned, as soon as possible,
any part of uniform/civilian clothes that come in contact with an individual’s blood
or body fluids and promptly clean any equipment other than that made of fabric.
Use extraordinary care to avoid accidental puncture wounds from needles
which may be contaminated with potentially infectious material.
Affix Biohazard Label to any property, evidence, or waste which may be
contaminated.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-10

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

4 of 4

ACCIDENTAL SPILLS OF BLOOD OR BODY FLUIDS.

ADDITIONAL
DATA
(continued)

A supply of household bleach will be maintained at all precinct/psa/district commands,
emergency service units, borough court section facilities, and other appropriate sites.
Accidental spills of blood or body fluids on floors, cells, RMP’s or on other surfaces,
other than clothing, or fabric may be cleaned by applying a FRESHLY MIXED solution
of one part household bleach with ten parts water. It is imperative that the preceding
mixture be carefully followed. Household bleach is not to be mixed with any solution
other than water and it must be freshly mixed for each use.
Members of the service (uniformed and civilian) are reminded that this mixture of
bleach and water will cause damage if used to clean uniforms. Uniform items soiled
with blood or body fluids can be effectively cleaned by routine laundering or dry
cleaning procedures. Bleach should not be used to cleanse hands. In addition, bleach
mixed with any substance other than water may cause a toxic gas. Therefore, disposal
of bleach or bleach dilutions should be performed only in a sink (not a urinal or toilet
since they sometimes contain chemical deodorizers). When preparing a bleach dilution,
the container used for the diluted solution must be cleaned with water and free of any
other solution.
To prevent injury/infection when handling or forwarding hypodermic needles/syringes to
the Property Clerk, members of the service will place such items in a hypodermic
needle/syringe container by utilizing a one-handed “scoop” technique which uses the
needle itself to pick up the hypodermic needle/syringe container. (By using one hand to
hold the hypodermic syringe while moving the hypodermic needle toward the hypodermic
needle/syringe container, the member of the service is moving the needle away from
himself/herself. Members should not hold the container and move their hand toward the
needle). The container will be capped, if possible. However, if the syringe extends beyond
the container, it will be secured with tape. UNDER NO CIRCUMSTANCES SHOULD A
MEMBER OF THE SERVICE ATTEMPT TO REMOVE, DISLODGE, OR BEND A
NEEDLE FROM A HYPODERMIC SYRINGE.

RELATED
PROCEDURES

Aided Cases - General (P.G. 216-01)
Animal Bites (P.G. 216-09)
Communicable Disease (P.G. 216-11)
Prisoners Requiring Medical/Psychiatric Treatment (P.G. 210-04)
Care and Disposition of Animals (P.G. 214-33)
Line of Duty Injury or Death Occurring Within City (P.G. 205-05)
Use of Patrol Kits (P.G. 219-17)

FORMS AND
REPORTS

ACTIVITY LOG (PD 112-145)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-11

REQUEST FOR PRE-EXPOSURE
VACCINATION AGAINST HEPATITIS B
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To provide members of the service (uniformed and civilian) who risk a potential
significant exposure to Hepatitis B virus during the performance of duty with the
opportunity to participate in this Department’s Hepatitis B Pre-Exposure
Vaccination Safety Program.

DEFINITION

OCCUPATIONAL EXPOSURE is considered to be reasonably anticipated
contact with a vulnerable point of entry of the member of the service, such as:
a.
Eyes
b.
Mouth
c.
Other mucous membranes
d.
Broken skin
AND a potentially infectious substance, such as:
(a)
Blood
(b)
Body fluids/secretions (i.e., semen, vaginal secretions, amniotic fluid,
human tissue or organs).

PROCEDURE

To obtain the series of three inoculations of the vaccine against Hepatitis B:

COMMANDING 1.
OFFICER,
POLICE
ACADEMY

Provide training sergeants from patrol and non-patrol commands with
appropriate instructions, instructor guides and materials, prior to the
command level training cycle or its equivalent.

COMMANDING 2.
OFFICER
CONCERNED

Ensure that EVERY member receives blood borne disease “Right-toKnow” training and that members in the designated titles listed below be
offered the opportunity to receive free of charge, a series of three
inoculations of the vaccine against Hepatitis B. Have members of the
service in designated titles, who have not already done so, prepare and
return the HEPATITIS B VACCINATION ACCEPTANCE/
DECLINATION (PD429-147):
a.
Uniformed members of the service
b.
Assistant Stock Handlers and related titles or assignments within
the Property Clerk Division who may handle vouchered items
such as blood contaminated evidence
c.
Associate Traffic Enforcement Agent
d.
Auto Mechanic Diesel
e.
Auto Mechanics and related titles
f.
Auxiliary Police Officers
g.
Cadets and related titles
h.
Chemist and Criminalists
i.
City Research Scientists
j.
Custodians and related titles
k.
Electrician and related titles

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-11

REVISION NUMBER:

PAGE:

08/01/13

l.
m.
n.
o.
p.
q.
r.
s.
t.
u.
v.
w.
x.

COMMANDING
OFFICER
CONCERNED
(continued)

2 of 3

Evidence and Property Control Specialists
Fingerprint technicians and related titles
Industrial Hygienists
Maintenance Worker
Motor Vehicle Operators
Nurses
Photographers and Senior Photographers
Plumbers and related titles
Police Attendants
School Crossing Guards
School Safety Agents Level 1-3
Surgeons and Dentists
Traffic Enforcement Agents

NOTE

Other titles/assignments not listed will be considered on a case by case basis by the
Occupational Safety and Health Unit.

TRAINING
SERGEANT

3.

NOTE

Commanding officers of units that do not receive command level training are
responsible to ensure that an appropriate member of the command is designated
training sergeant and attends pre-cycle instruction. Contact Police Academy In-Service
Training Unit for additional information.

Report, as directed, to the Police Academy for instruction and materials.

4.
5.

Prepare and deliver mandated training to all members assigned to the command.
Distribute HEPATITIS B VACCINATION ACCEPTANCE/
DECLINATION form to all members in designated titles, if not already
distributed.

MEMBER OF
THE SERVICE

6.

Prepare HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION
form indicating intention to accept or decline vaccination by signing the
appropriate section after receiving “Right-to-Know” training in blood
borne diseases.

NOTE

If a member has received Hepatitis B inoculations within the past seven years, he or she
must so indicate on the bottom of the form.

TRAINING
SERGEANT

7.
8.

9.

Collect HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION
forms from each member of the service in designated titles.
Place a photocopy of each HEPATITIS B VACCINATION
ACCEPTANCE/DECLINATION form in the command’s Occupational
Safety and Health Administration (OSHA) file.
Forward summary, upon completion of training cycle, indicating number
of members of the command, by title, who accept or decline vaccinations,
to the borough safety officer or overhead command counterpart.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-11

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

10.

Forward completed ORIGINAL HEPATITIS B VACCINATION
ACCEPTANCE/DECLINATION forms to the Commanding Officer,
Medical Division, Attention: Hepatitis B Pre-Exposure Vaccination Safety
Program, via Department mail.

COMMANDING 11.
OFFICER

Prepare and forward a report to the Chief of Personnel (through
channels), upon the completion of each relevant training cycle, verifying
that every member of the command, in the designated titles, who have not
already done so, has signed a HEPATITIS B VACCINATION
ACCEPTANCE/DECLINATION form.

12.

Prepare a consolidated summary for the borough/bureau on the 10th of
each month, until all training on Hepatitis B within the borough/bureau is
completed, indicating the number of members who have been trained and
have accepted or declined vaccinations.
Forward report of consolidated summary to the Commanding Officer,
Medical Division.

TRAINING
SERGEANT
(continued)

BOROUGH
SAFETY
OFFICER/
BUREAU
EQUIVALENT

SUPERVISING
CHIEF
SURGEON

13.

14.

COMMANDING 15.
OFFICER,
MEDICAL
DIVISION
ADDITIONAL
DATA

Establish and maintain inoculation protocol.

Administer inoculation program under the direction of the Supervising
Chief Surgeon.

Members of the service should note that participation in the inoculation program is
entirely voluntary and will be free of charge to participants. It should also be noted that
members must receive the entire three-inoculation series in order to ensure effective
protection against Hepatitis B.
Vaccination will be provided to members of the service at no charge, and during
regularly scheduled tours of duty. Under no circumstances will overtime be granted to
facilitate vaccination.

RELATED
PROCEDURE

Exposure of Members of the Service to Infectious Diseases (P.G. 205-10)

FORMS AND
REPORTS

HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION (PD429-147)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-12

DONATING OR REQUESTING BLOOD FROM
THE DEPARTMENT'S BLOOD PROGRAM
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To donate blood to the Department’s blood program or to supply blood to
members of the service (uniformed or civilian) active or retired and their families
from the Department's blood program.

PROCEDURE

When a member of the service (uniformed or civilian) wishes to donate blood to
the Department's blood program or when there is a need for blood:

MEMBER OF
THE SERVICE

1.

2.

3.

Telephone donation center and identify self as an active or retired
member of the service.
a.
Provide Department identification number - 5239.
Make appointment to donate blood as follows:
a.
Uniformed members of the service - during off-duty time
b.
Civilian members - during scheduled working hours.
Observe the following precaution prior to giving blood:
a.
Eating is encouraged, but avoid fatty foods such as butter, cream,
oils, etc.

COMMANDING 4.
OFFICER

Excuse civilian members for up to three hours of scheduled tour.
(Compensatory time is NOT granted for donations made during nonworking hours).

CIVILIAN
MEMBER OF
THE SERVICE

5.

Deliver receipt from donation center to desk officer or counterpart on
return to duty.

NOTE

A member of the service (uniformed or civilian) will not volunteer to donate blood when
any of the following conditions exist:
a.
Prior donation within eight weeks
b.
Donated five pints within previous year
c.
Under seventeen or over seventy-five years of age
d.
Had malaria, jaundice or tuberculosis within the prior two years
e.
Had hepatitis
f.
Had tooth extraction within the prior three days
g.
Body weight is less than one hundred and ten pounds
h.
Other disqualifying medical condition.

ADDITIONAL
DATA

When a member of the service is seriously injured and requires blood, the Operations
Unit will be notified.

RELATED
PROCEDURES

Requesting Blood When Outside Of New York State (P.G. 205-13)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-13

REQUESTING BLOOD WHEN OUTSIDE NEW YORK STATE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To assist members of the service (active or retired) and their families when there
is a problem obtaining blood outside of New York State.

PROCEDURE

To request blood or assistance:

MEMBER OF
THE SERVICE

1.
2.

Telephone the Medical Division during business hours and Sick Desk
supervisor during non-business hours.
Provide the following information:
a.
Patient’s name
b.
Identification number (social security, blue cross, etc.)
c.
Residence
d.
Name and address of hospital
e.
Date of admission
f.
Amount requested (pints)
g.
Patient’s relationship to member of the service
h.
If patient is Medicare eligible or not.

MEMBER
CONCERNED,
MEDICAL
DIVISION

3.

Verify member’s eligibility and notify Greater New York Blood Center.

RELATED
PROCEDURE

Donating Or Requesting Blood To/Requesting Blood From The Department’s Blood
Program (P.G. 205-12)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-14

APPLICATION FOR TRANSFER
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To enable a member of the service (uniformed or civilian) to request a transfer.

PROCEDURE

When a member desires a transfer:

MEMBER OF
THE SERVICE

1.
2.
3.

COMMANDING 4.
OFFICER
5.

Prepare APPLICATION FOR TRANSFER (PD406-041).
a.
Information on form MUST BE TYPED.
Obtain supervisor/witness signature on form.
Submit ALL copies of APPLICATION to commanding officer.
Review and sign APPLICATION.
a.
Remove GREEN copy for filing in member’s Personal Folder.
Return remaining copies to member concerned.

NOTE

Members of the service who are in a Level II or Level III Monitoring Program are not to
be transferred without prior conferral with the Bureau/Borough Commander and the
Commanding Officer, Performance Analysis Section. The Commanding Officer,
Personnel Orders Section will not transfer any member in a Level II or Level III
Monitoring Program without the express knowledge of the Bureau/Borough Commander
and the Commanding Officer, Performance Analysis Section and with the concurrence
of the Civilian Complaint Review Board Profile and Assessment Committee.

MEMBER OF
THE SERVICE

6.

Forward copies of APPLICATION as follows:
a.
WHITE, YELLOW and BLUE - to Commanding Officer,
Personnel Orders Section, in a sealed envelope.
b.
PINK - To Personnel Officer concerned.

COMMANDING 7.
OFFICER,
8.
PERSONNEL
ORDERS
SECTION

Retain WHITE copy of APPLICATION in ACTIVE STATUS for TWO
YEARS, UNLESS withdrawn by member concerned.
Forward YELLOW and BLUE copies of receipted APPLICATION to
Personnel Officer concerned.

PERSONNEL
OFFICER
CONCERNED

9.
10.

DESK OFFICER 11.

File receipted YELLOW copy with PINK copy forwarded by member.
Forward receipted BLUE copy to requesting member’s command.

Have BLUE copy of APPLICATION placed in member’s Personal Folder.

TO WITHDRAW APPLICATION FOR TRANSFER:
MEMBER OF
THE SERVICE

12.

Prepare and forward to Commanding Officer, Personnel Orders Section
four copies of report, on Typed Letterhead, requesting that
APPLICATION FOR TRANSFER be withdrawn.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-14

PAGE:

08/01/13

COMMANDING 13.
OFFICER,
14.
PERSONNEL
ORDERS
SECTION
PERSONNEL
OFFICER

REVISION NUMBER:

15.
16.

DESK OFFICER 17.

2 of 2

File one copy of report after removing APPLICATION from ACTIVE
FILE.
Forward remaining copies of receipted report to Personnel Officer concerned.

Retain one copy of receipted report for file.
Forward remaining copies to requesting member’s command.
Have copy of receipted report filed in member’s Personal Folder and give
remaining copy to member concerned.

ADDITIONAL
DATA

Members of the service (uniformed and civilian) desiring a mutual transfer will submit a
request for transfer, on Typed Letterhead, including all the information required on
APPLICATION FOR TRANSFER, to their respective commanding officers for
approval. The respective commanding officers will forward APPROVED requests, BY
ENDORSEMENT, to the Commanding Officer, Personnel Orders Section.

FORMS AND
REPORTS

APPLICATION FOR TRANSFER (PD406-041)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-15

POLICE OFFICER'S/DETECTIVE SPECIALIST'S CAREER PROGRAM
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To provide police officers/detective specialists with a Career Program that allows
eligibility through earned points for an investigative assignment, non-precinct
assignment (Special Operations Division Units, Highway Units, Technical
Assistance and Response Unit (TARU), Administrative and Support Units, etc.)
and patrol, transit and housing commands of choice.

SCOPE

The Career Program is a performance reporting system which measures a police
officer’s/detective specialist’s drive and initiative through overall activity,
community interaction, professional image, police ethics, integrity and respect
for both the public and the Department. The Career Program rewards police
officers/detective specialists by allowing those who consistently perform their
assignments in an exceptional manner to earn accelerated Career Program points.

PROCEDURE

When a police officer/detective specialist with a minimum of three years of service
and at least twelve Career Program points requests a Career Program transfer:

UNIFORMED
MEMBER OF
THE SERVICE
CONCERNED

1.

NOTE

Members of the service possessing special skills, beneficial to the needs of the
Department, may be transferred with less than the required Career Program points after
approval of the APPLICATION/RECOMMENDATION by the Police Commissioner.

Prepare CAREER PROGRAM TRANSFER APPLICATION/
RECOMMENDATION
POLICE
OFFICER/DETECTIVE
SPECIALIST (PD406-1414).
a.
A minimum of twelve Career Program points are required before
consideration
is
given
to
an
APPLICATION/
RECOMMENDATION
b.
A maximum of twelve career points may be earned from the last
five annual Performance Evaluations
c.
In order to be considered for an investigative assignment a
“Highly Recommend” endorsement MUST be received from the
member’s commanding officer
d.
A maximum of nine career points can be earned for military service
(three points may be earned for each deployment overseas during
time of war or U.S. conflict, and Honorable Discharge)
e.
Three choices of assignment in priority order may be entered on
the APPLICATION/RECOMMENDATION
f.
Career Program choices of assignment may be changed or
withdrawn by submitting an additional APPLICATION/
RECOMMENDATION.

An APPLICATION/RECOMMENDATION will be expunged after two years from the
date of submission to the Career Program Unit. A police officer/detective specialist who
still desires consideration after his/her APPLICATION/RECOMMENDATION has
expired is responsible for submitting an additional APPLICATION/

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-15

NOTE
(continued)

REVISION NUMBER:

PAGE:

08/01/13

2 of 4

RECOMMENDATION. Police officers/detective specialists granted a transfer under
the Career Program may not utilize this program for two years from the date of their
last Career Program transfer.
Police officers must have a minimum of four years of service in the rank of police officer
prior to entering the detective investigative track. Exceptions may be made based on the
needs of the Department after approval by the Police Commissioner.

COMMANDING
OFFICER

2.
3.

Verify the information, eligibility and suitability for transfer of the
uniformed member concerned.
Complete “Commanding Officer’s Recommendation” section.
a.
If additional space is required use COMMANDING OFFICER’S
RECOMMENDATION (PD406-180).

UPON VERIFICATION OF APPLICATION/RECOMMENDATION:
COMMANDING
OFFICER

4.

Forward APPLICATION/RECOMMENDATION as follows:
a.
Original - Direct to Personnel Orders Section, Attn: Career
Program Unit, Room 1008
b.
Copy - Personnel officer concerned
c.
Copy - Command file.

NOTE

In order to be considered for an investigative assignment, uniformed members must
receive a “Highly Recommend” endorsement from their respective commanding officer.
In addition, commanding officers must utilize the “Commanding Officer’s
Recommendation” section on the APPLICATION/RECOMMENDATION form and
comment on the applicant’s performance, attendance, sick and disciplinary records, and
ability to work with and respect both their peers and the community they serve.
Commanding officers will be held accountable for their recommendations.

COMMANDING
OFFICER,
CAREER
PROGRAM UNIT
ADDITIONAL
DATA

5.
6.

Schedule and conduct required interview panels.
Maintain a pool of available Career Program applicants.

The following numerical criteria will be utilized to calculate Career Program points:
1.

2.

Each Annual Performance Evaluation
(Maximum of twelve career points may be earned from
the last five Annual Performance Evaluations)
Extremely Competent
(5.0)
Highly Competent
(4.0 – 4.5)
Competent
(3.5)
Low or Very Low
(3.0 or below)

Career Points

Department Recognition
(Per medal)
Honorable Mention
Exceptional Merit
Commendation
Meritorious Police Duty
Excellent Police Duty

NEW  YORK  CITY  POLICE  DEPARTMENT

3.0
2.0
1.0
0.0

2.0
1.0
0.6
0.4
0.2

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-15

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

PAGE:

08/01/13

3 of 4

The Honor Committee reviews all Honorable Mention awards and may select uniformed
members of the service as recipients of higher medals, as per P.G. 205-39,
“Departmental Recognition.” The Honor Committee, based upon their review of the
incident which results in the awarding of a higher medal, has the discretion to award
Department Medal of Honor recipients five career points, Combat Cross recipients four
points and Medal for Valor recipients three points. The points will be awarded upon
notification by the Honor Committee to the Career Program Unit.
Career Points
3.

4.

5.

6.

7.

Education
(Enter points for one degree, the highest obtained)
J.D. or PhD
Master Degree
Bachelors Degree
Associate’s Degree/64 credits

5.0
4.0
3.0
2.0

Military Service
(Maximum of nine career points can be earned)
Three points for each deployment overseas during time of
war or U.S. conflict and Honorable Discharge
Honorable Discharge from Military
Active Reservist/National Guard
(Minimum of two years)

3.0
2.0
1.0

One year perfect attendance
(One point per calendar year maximum of three points
may be earned)

1.0

Integrity Review Board (IRB)
(Points determined by the IRB P.G. 205-16, “Integrity
Review Board Recommendation Procedure”)

1.0 to 5.0

Former Auxiliary Police Officer
(Resigned in good standing)

1.0

8.

Completed Police Cadet Corps

1.0

9.

Language Skills
NYPD Qualified Interpreter
(One point per language)

1.0

10.

11.

Voluntary Participation in Community Programs
(One point per year, as per A.G. 320-36, “Career
Points for Voluntary Participation in Community
Programs Within New York City”)

1.0

Charges and Specifications
(Expires two years from day penalty/suspension -0.2 for each day penalty
incurred)
/suspension incurred
maximum of -5.0 per case

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-15

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

All members should be aware that completing a CAREER PROGRAM TRANSFER
APPLICATION/RECOMMENDATION
POLICE
OFFICER/DETECTIVE
SPECIALIST does not guarantee transfer or assignment.
Inherent in any realistic and workable Career Program is the need for flexibility to meet
changing conditions and situations. The Career Program does not limit or change the
Department’s right or managerial prerogative to assign personnel.

RELATED
PROCEDURES

Integrity Review Board Recommendation Procedure (P.G. 205-16)
Departmental Recognition (P.G. 205-39)
Career Points for Voluntary Participation in Community Programs Within New York
City (A.G. 320-36)

FORMS AND
REPORTS

CAREER PROGRAM TRANSFER APPLICATION/RECOMMENDATION
POLICE OFFICER/DETECTIVE SPECIALIST (PD406-1414)
COMMANDING OFFICER’S RECOMMENDATION (PD406-180)

NEW  YORK  CITY  POLICE  DEPARTMENT

-

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-16

INTEGRITY REVIEW BOARD RECOMMENDATION PROCEDURE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To set forth the guidelines to be followed when a uniformed member of the service
is recommended for recognition, by the member’s commanding officer, for
effecting an arrest for a bribery-related offense or an action which demonstrated
the uniformed member’s commitment to the Department’s integrity policy.

DEFINITION

CONTROLLED PAD - For the purpose of this procedure is a purported payment
to uniformed members of the service to protect existing or contemplated illegal
activities which will constitute more than one time bribery payments.

PROCEDURE

Whenever a uniformed member of the service is recommended for recognition,
by the member’s commanding officer, to the Integrity Review Board:

COMMANDING 1.
OFFICER,
MEMBER
2.
CONCERNED

Ensure that copy of report in bribery arrests, as required by P.G 208-34,
“Bribery Arrest by Uniformed Member of the Service” is forwarded to
Commanding Officer, Employee Relations Section.
Comply with “ADDITIONAL DATA” statement, page 3, regarding
submission of report for an act reflecting high integrity.

UPON NOTIFICATION FROM EMPLOYEE RELATIONS SECTION:

UNIFORMED
MEMBER OF
THE SERVICE

3.

Have uniformed member concerned notified to report to Employee
Relations Section for a personal interview during the uniformed
member’s normal tour of duty.

4.

Report to Employee Relations Section, as follows:
a.
In uniform of the day, if assigned to patrol duties
b.
In proper business attire, if assigned to non-patrol duties.
Bring copies of the following documents concerning the arrest and/or
incident of high integrity, if prepared:
a.
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
b.
Last two PERFORMANCE EVALUATIONS (as appropriate to rank)
c.
ARREST INVESTIGATION REPORT (PD244-1511)
d.
Criminal Court Affidavit
e.
UNUSUAL OCCURRENCE REPORT (PD 370-152)
f.
PROPERTY CLERK INVOICE (PD 521-141)
g.
ARREST REPORT SUPPLEMENT (PD244-157), if applicable
h.
Newspaper articles concerning incident
i.
Any other Department forms/reports relating to the incident.

5.

NOTE

During this interview process, the aspirations of the uniformed member concerned will
be discussed in detail and the uniformed member will be advised of the options
available, depending upon the current needs of the Department and the uniformed
member’s suitability/aptitude for such assignment.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-16

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

EMPLOYEE
RELATIONS
SECTION

6.

Convene the Integrity Review Board, upon completion of administrative
documentation for the presentation of a cadre of cases.

NOTE

The Integrity Review Board meets regularly, usually on a quarterly basis, to review and
evaluate cases involving incidents of bribery arrests/acts of high integrity.

INTEGRITY
REVIEW
BOARD

7.
8.

Review cases submitted by Employee Relations Section.
Forward recommendations to Police Commissioner for final determination.

EMPLOYEE
RELATIONS
SECTION

9.

Notify member concerned of the type of recognition received.

ADDITIONAL
DATA

To receive recognition from the Integrity Review Board for involvement in bribery
related offense, the uniformed member concerned must be the individual who was
offered/accepted the bribe and either effected the arrest for the crime of bribery or
charged the defendant with the additional crime of bribery. In situations when the
arresting officer is not the uniformed member offered the bribe, an ARREST REPORT
SUPPLEMENT must be prepared delineating the circumstances surrounding the
additional charge of bribery.
All uniformed members of the service directly involved in a “controlled pad” incident,
i.e., receives payoffs, acts as an intermediary, etc., are eligible to receive recognition
from the Integrity Review Board
The types of recognition uniformed members of the service are eligible to receive are as
follows:
a.
Police Commissioner’s letter of commendation
b.
Award of one to five Career Program points
c.
Waiver of all or part of the Career Path requirements for consideration for
assignment to a specific command/bureau
d.
Patrol precinct to patrol precinct transfers
e.
Interviews for preferential assignments, i.e., Highway Districts, Emergency
Service Unit, etc.
f.
Interviews for investigative assignments, i.e., Organized Crime Control Bureau,
etc.

NOTE

The Integrity Review Board may recommend that uniformed members of the service be
granted interviews for a potential assignment to one of the Department’s investigative
track units for having effected arrests for bribery or other acts of high integrity. The
actual impact or perceived impact of the “Eighteen Month Detective Designation Law”
should NOT effect the decision to grant an interview to a well deserving uniformed
member. The integrity of the Department is of the utmost concern and efforts to properly
reward uniformed members for their exemplary conduct should NOT be diminished.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-16

PAGE:

08/01/13

g.

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

h.

i.

3 of 3

Award of additional investigative time towards eligibility for promotion to
detective designation.
Preferential consideration for assignment to a unit within the uniformed
member’s current bureau of assignment, i.e., Organized Crime Investigation
Division, Major Case Squad, etc.
Any other type of award deemed appropriate by the Integrity Review Board.

The type of recognition granted by the Integrity Review Board varies depending upon
the uniformed member’s career aspirations, qualifications, overall performance level,
and character. Uniformed members will not usually be considered for:
a.
A patrol precinct to patrol precinct transfer with less than two years of service, or
b.
An interview for an investigative assignment with less than three years of service.
When a uniformed member is awarded Career Program points only, the number of
points awarded will be published in a Personnel Order.
Scheduling of preferential interviews for possible assignments to specific
commands/bureaus will be the responsibility of the Personnel Officers concerned.
Arresting/assisting officers in arrests for bribery related offenses, or for other acts of
high integrity, may apply for Department recognition, in the grade of Meritorious Police
Duty, as outlined in P.G. 205-39, “Request for Departmental Recognition.”
A supervisor performing normal supervisory duties regarding bribery/attempted bribery
incidents is not eligible for recognition by the Integrity Review Board.
RELATED
PROCEDURES

On-Line Booking System Computerized Arrest Notification Printout (P.G. 208-68)
Bribery Arrest By Uniformed Member Of The Service (P.G. 208-34)
Boards And Committees (O.G. 101-19)
Request For Departmental Recognition (P.G. 205-39)

FORMS AND
REPORTS

ARREST INVESTIGATION REPORT (PD244-1511)
ARREST REPORT SUPPLEMENT (PD244-157)
CRIMINAL COURT AFFIDAVIT
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
PERFORMANCE EVALUATION (as appropriate to rank)
PROPERTY CLERK INVOICE (PD521-141)
UNUSUAL OCCURRENCE REPORT (PD370-152)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-17

OVERTIME
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To compensate uniformed members of the service for work performed in excess
of hours stipulated in the member’s regular work schedule.

DEFINITION

OVERTIME:
a.
NON-ORDERED - Extension of scheduled tour of duty by 15 minutes or
more to prevent interruption of services being performed, e.g., processing
an arrest, aided case, court appearance, etc. Non-ordered overtime is not
authorized for administrative duties at any level.
b.
ORDERED - Extra duty required for on-going or future operational
situations, demonstrations, parades, etc., or overtime of an administrative
nature for extra duty required of an on-going or future operational
situation. (May only be authorized by Police Commissioner, First Deputy
Commissioner or Chief of Department).
c.
EMERGENCY ORDERED - Extra duty performed in an emergency
when work schedules are suspended by Department order, due to largescale disorders or disasters. (May only be authorized by Police
Commissioner, First Deputy Commissioner or Chief of Department).

PROCEDURE

When a uniformed member of the service below the rank of captain performs
overtime duty:

UNIFORMED
MEMBER OF
THE SERVICE

1.

NOTE

The Fair Labor Standards Act (F.L.S.A.) requires that overtime earned by members of
the New York City Police Department be paid within a reasonable time after it is
performed. Accordingly, completed OVERTIME REPORTS will normally be submitted
to the permanent command of the member concerned at the end of their tour of duty. In
those circumstances when the permanent command is closed, the requesting member
will submit the OVERTIME REPORT on their next scheduled tour of duty. Members
scheduled for authorized leave following a tour when overtime has been performed will
submit their OVERTIME REPORTS on their next scheduled tour of duty.

DESK OFFICER/
SUPERVISOR
CONCERNED

2.
3.

4.

Submit OVERTIME REPORT (PD138-064) to desk officer when dismissed.
a.
If performing duty at other than regularly assigned command,
submit to desk officer of that command.
b.
If performing duty at scene of parade, demonstration, etc., submit
to immediate supervisor.

Make Command Log or ACTIVITY LOG (PD112-145) entry at time of dismissal.
Certify time of dismissal on OVERTIME REPORT.
a.
Commanders of large details, e.g., parades, demonstrations, etc.,
will collect certified OVERTIME REPORT forms from
subordinate supervisors and have reports forwarded to permanent
commands of member concerned. OVERTIME REPORTS will
not be returned to requesting member at scene.
Forward OVERTIME REPORT to commanding officer, member’s
permanent command.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-17

ADDITIONAL
DATA

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

The maximum amount of compensatory time a uniformed member of the service may
accumulate is five days. When the member concerned accrues compensatory time in
excess of five days, the excess MUST be taken within thirty days, needs of the service
permitting. In any event, compensatory time MUST be taken within one year of the date
earned.
To enhance auditing procedures regarding court appearances with related overtime,
uniformed members of the service will comply with the following when court attendance
results in overtime:
a.
b.
c.

d.

Attach OVERTIME REPORT (PD138-064) to related COURT ATTENDANCE
RECORD (PD468-141) and submit to desk officer/supervisor for approval.
Desk officer/supervisor will ensure that OVERTIME REPORTS and COURT
ATTENDANCE RECORDS are properly prepared and attached as required.
OVERTIME REPORTS submitted for attendance at court without the required
COURT ATTENDANCE RECORD attached, shall NOT be approved by desk
officer/supervisor without an investigation being conducted.
After the desk officer/supervisor concludes the investigation, the overtime may
be approved if appropriate. However, a copy of the report detailing the facts of
the investigation will be attached to the OVERTIME REPORT in lieu of the
missing COURT ATTENDANCE RECORD.

Payroll clerks shall process OVERTIME REPORTS with COURT ATTENDANCE
RECORDS/Investigative Reports attached and file as directed by A.G. 320-12.,
“Overtime Report”, COURT ATTENDANCE RECORDS not involving overtime will
continue to be filed as directed in P.G. 211-01, “Duties And Conduct In Court.”
The procedure outlined above will apply whether cash or time compensation is selected
for the overtime and regardless of the reason for the court appearance.
Any disciplinary action taken for failure to submit OVERTIME REPORTS (PD 138-064)
in a timely manner should not impact upon the payment of the overtime to the member of
the service who failed to submit the request promptly. Pursuant to the Fair Labor
Standards Act, the member must be compensated for the time worked. The penalty for not
complying with Department regulations must be a separate disciplinary matter.
RELATED
PROCEDURES

Violations Subject to Command Discipline (P.G. 206-03)
First and Third Platoon Arrests (P.G. 208-25)
Overtime (A.G. 320-11)
Overtime Reports (A.G. 320-12)

FORMS AND
REPORTS

ACTIVITY LOG (PD112-145)
COURT ATTENDANCE RECORD (PD468-141)
OVERTIME REPORT (PD138-064)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-18

ABSENT WITHOUT LEAVE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To investigate unauthorized absences of uniformed members of the service.

PROCEDURE

When a uniformed member of the service is absent without leave for two hours at
the beginning of a scheduled tour of duty:

DESK OFFICER 1.

2.

3.
4.

NOTE

Make telephone inquiries, including but not limited to:
a.
Command roll call
b.
Sick Desk supervisor
c.
Court sign-in rooms
d.
Member’s residence.
Check Department records maintained in the command, including but not
limited to:
a.
Telephone Record
b.
ROLL CALL (PD406-144) change sheets.
Make inquiries of command personnel as deemed necessary.
Request that the desk officer in member’s resident precinct have a
supervisor respond to the member’s residence.

If member resides outside of New York City, request the Inter-City Correspondence Unit,
to make a notification to the local law enforcement authority concerned and request they
respond to the member’s residence.

IF MEMBER NOT CONTACTED FOUR HOURS AFTER COMMENCEMENT
OF TOUR:
DESK OFFICER 5.

6.

COMMANDING
OFFICER/
DUTY
CAPTAIN

7.
8.
9.
10.

Notify:
a.
Commanding officer/duty captain
b.
Borough command/counterpart
c.
Operations Unit
(1)
Include actions taken to locate member
d.
Internal Affairs Bureau Command Center.
Make a Command Log entry including facts (inquiries, etc.) and
notifications made.
Conduct an immediate investigation.
Telephone results of investigation to the Operations Unit.
Enter results of investigation in Command Log.
Prepare two copies of a report on Typed Letterhead including:
a.
Full particulars of the investigation
b.
Results obtained
c.
Actions taken or contemplated.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-18

NOTE

PAGE:

08/01/13

2 of 2

If the member’s commanding officer is NOT performing duty, the duty captain will
prepare three copies of the report.

COMMANDING 11.
OFFICER/
DUTY
CAPTAIN
(continued)
NOTE

REVISION NUMBER:

Forward ORIGINAL copy of report, without delay, to the Chief of
Department, DIRECT, and DUPLICATE copy to the Chief of
Department, through channels.

Duty captains will have the ORIGINAL copy of the report forwarded as indicated above
and the two DUPLICATES forwarded to the commanding officer of the member
concerned. The member’s commanding officer will endorse and forward one copy of the
report to the Chief of Department, through channels, and file the remaining copy.

WHEN MEMBER IS LOCATED:
COMMANDING 12.
OFFICER/
DUTY
CAPTAIN
NOTE

Members absent without leave for an entire tour will NOT be assigned to duty without
the prior permission of the Chief of Department.

13.

14.
15.

16.
FORMS AND
REPORTS

Interview member concerned.
a.
Ascertain reason for, and location during, absence.

Notify:
a.
Operations Unit
b.
Borough command/counterpart
c.
Sick Desk supervisor
d.
Internal Affairs Bureau Command Center.
Make a Command Log entry.
Prepare a supplementary report, on Typed Letterhead, to the Chief of
Department including facts and any disciplinary action taken not
previously reported.
Forward reports as indicated in step 11 or NOTE following step 11.

ROLL CALL (PD406-144)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-19

VACATION LOST DUE TO SICK LEAVE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To grant uniformed members of the service vacation days lost during the
previous year due to illness or injury.

PROCEDURE

When a uniformed member of the service loses vacation earned during the
previous calendar year due to illness or injury:

NOTE

This procedure is applicable for vacation earned during the previous calendar year
ONLY. Any additional carry over from prior year is not authorized, except for that
earned by uniformed managers (assistant chiefs and above).

UNIFORMED
MEMBER OF
THE SERVICE

1.

2.
COMMANDING 3.
4.
OFFICER

NOTE

Prepare two copies of request for vacation days lost, on Typed
Letterhead, without delay, addressed to commanding officer, including:
a.
Number of vacation days lost
b.
Number of vacation days taken (indicate dates taken)
c.
Dates of scheduled vacation. If no vacation selection was made,
so state and give reasons
d.
Period of sick report. (Include current year if sick report extended
therein.) Indicate total number of calendar days in period.
e.
Number of calendar days NOT on sick report
f.
If non-line of duty sick report, indicate the name and location of
the hospital, the dates hospitalized and the reason for confinement,
if appropriate
g.
If sick report was due to a line of duty injury, include Medical
Division control number and whether due to an old injury.
Submit request to commanding officer.
Inspect records to verify request.
Grant vacation days lost as follows:
a.
Non line-of-duty sick report - hospitalization not required - lost
vacation days may not be taken after March 31st of succeeding year.
b.
Non line-of-duty sick report and member concerned was
hospitalized - lost vacation days may not be taken after June 30th
of succeeding year.
c.
Sick report due to line-of-duty injury - lost vacation days may not
be taken after December 31st of succeeding year.

All vacation days lost due to illness or injury MUST be taken prior to the expiration date
as indicated in step 4, subdivisions a, b and c, above. Lost vacation days shall not be
granted beyond the dates indicated. This does not apply to uniformed managers
(assistant chiefs and above).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-19

REVISION NUMBER:

PAGE:

08/01/13

COMMANDING 5.
6.
OFFICER
7.
(continued)

2 of 2

Notify member and have entry/entries made in pertinent record(s).
File copy of request in member's personal folder.
Instruct member to take leave without delay.

ADDITIONAL
DATA

Authorized vacation quota may be exceeded.

RELATED
PROCEDURES

Vacation Policy (P.G. 203-19)
Reporting Sick (P.G. 205-01)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-20

LEAVE OF ABSENCE WITHOUT PAY
TWENTY-NINE (29) CALENDAR DAYS OR LESS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To process requests for leaves of absence without pay for twenty nine
consecutive days or less for all members of the service (uniformed and civilian).

SCOPE

As used in this procedure, the approving officer will be determined by the number
of days requested and the status of the member requesting leave as follows:
a.
One through twenty-nine calendar days and the member is an entry-level
probationary uniformed member of the service - Police Commissioner.
b.
One through twenty-nine calendar days and the member is an entry level
probationary civilian member or a non-permanent civilian member, i.e.,
provisional, temporary, etc., (except sick leaves without pay) - Chief of
Personnel.
c.
One day leave - commanding officer of member concerned.
d.
Two through twenty-nine calendar days for all other members of the
service not listed above - deputy commissioners, bureau chiefs, borough
commanders.

PROCEDURE

When a uniformed or civilian member of the service requires leave without pay
for twenty-nine consecutive calendar days or less:

MEMBER OF
THE SERVICE

1.

COMMANDING 2.
OFFICER

Notify commanding officer/supervisory head of intent to request leave of
absence without pay for twenty-nine consecutive calendar days or less.
Interview member concerned to determine necessity for leave.

3.

Submit three copies of LEAVE OF ABSENCE REPORT (PD433-041) to
commanding officer/supervisory head.
a.
Uniformed and civilian members must complete the “Location
During Absence” section on the LEAVE OF ABSENCE
REPORT including each country, with the city/town or province
where the member will be staying, date(s) of departure and date of
return
b.
If member will remain at their residence, member will enter
“residence” and include location and dates.”

COMMANDING 4.
OFFICER
5.

Make entry on reverse side of LEAVE OF ABSENCE REPORT under
caption space “Reasons for any recommendations made.”
Sign all copies of LEAVE OF ABSENCE REPORT.

MEMBER OF
THE SERVICE

NOTE

A leave of absence without pay will be granted ONLY after all other ACCRUED leave
has been exhausted (except as indicated in A.G. 319-14, Civilian Member Reporting
Sick”, step 5, as relates to sick leave without pay for civilian members only).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-20

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

COMMANDING 6.
OFFICER
(continued)
7.

Forward two copies of approved LEAVE OF ABSENCE REPORT for
all leaves in which the commanding officer is the approving officer direct
to the Personnel Orders Section and file the third copy.
Forward all copies of LEAVE OF ABSENCE REPORT for all other requests
to approving officer direct after endorsing and making recommendations.

8.
9.

Examine request and recommendations of applicant’s commanding officer.
Endorse and forward two copies of approved leave request direct to
Personnel Orders Section.
Return third copy of approved leave request to applicant’s command for
notification to applicant and file.
Return all copies of LEAVE OF ABSENCE REPORT if request is
disapproved.

APPROVING
MEMBER

10.
11.

COMMANDING 12.
OFFICER

Notify member of approved/disapproved leave.

C.O.,
PERSONNEL
ORDERS
SECTION

13.

Forward one copy of approved LEAVE OF ABSENCE REPORT to
Payroll Section.

TIMEKEEPER

14.

Enter each country, with the city/town or province, date(s) of departure
and date of return into Leave of Absence Report – Location During
Absence database, if member is traveling to a foreign country.
Notify operations coordinator, if member is traveling to a foreign country.

15.
NOTE

An online user guide is available after logging onto the Leave of Absence management system.
Operations coordinators must ensure that all command timekeepers follow the instructions as
directed in the guide to make entries in the Leave of Absence – Location During Absence database.

ADDITIONAL
DATA

Whenever a civilian member is in a no pay status for a maximum of eight hours, ensure
that the timekeeper enters the appropriate LWOP code on the Employee Time Report
(ETR). If the member is in an LWOP status for a period greater than one day,
timekeepers will:
a.
Immediately notify Payroll Section - Timekeeping Unit
b.
Enter letters L-W-O-P for each day on the ETR
c.
Have entry made in the command’s Telephone Record concerning the notification.
Whenever a uniformed member is in an LWOP status for any length of time, ensure that
the timekeeper performs steps a, b, c above. DO NOT enter any time on the ETR.

RELATED
PROCEDURES

Child Care Leave of Absence (P.G. 205-28)
Combined Confinement and Child Care Leave (A.G. 319-24)
Leave of Absence Without Pay - Thirty (30) Calendar Days or More (P.G. 205-21)
Definite Military Leave (P.G. 205-22)
Indefinite Military Leave (P.G. 205-23)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-20

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

RELATED
PROCEDURES
(continued)

Civilian Member - Miscellaneous Leave without Pay (A.G. 319-12)
Civilian Member - Reporting Sick (A.G. 319-14)
Civilian Member - Extended Sick Leave for Line of Duty Injury (A.G. 319-16)

FORMS AND
REPORTS

LEAVE OF ABSENCE REPORT (PD433-041)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-21

LEAVE OF ABSENCE WITHOUT PAY
THIRTY (30) CALENDAR DAYS OR MORE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To process requests for leaves of absence without pay for thirty consecutive days
or more (except child care, military and civilian sick leaves) for all members of
the service (uniformed and civilian).

SCOPE

As used in this procedure, the approving officer will be determined as follows:
a.
Uniformed members - Police Commissioner (except as indicated in P.G.
205-28, “Child Care Leave of Absence”)
b.
Civilian members - Chief of Personnel.

PROCEDURE

When a uniformed or civilian member of the service requires leave without pay
for thirty consecutive calendar days or more:

MEMBER OF
THE SERVICE

1.

Notify commanding officer/supervisory head of intent to request leave of
absence without pay for thirty consecutive calendar days or more at least
six weeks before anticipated date leave will commence.

COMMANDING 2.
3.
OFFICER

Interview member concerned to determine necessity for leave.
Direct member concerned to contact the Military and Extended Leave
Desk immediately for instructions.

4.

Submit all forms to commanding officer/supervisory head as directed by
the Military and Extended Leave Desk.

COMMANDING 5.
6.
OFFICER

Confer with borough commander, by telephone, outlining details of leave request.
Endorse member’s leave request recommending approval/disapproval, as
appropriate, to the Commanding Officer, Military and Extended Leave
Desk based on conferral with the borough commander.
Forward informational copy of leave request to borough commander.

MEMBER OF
THE SERVICE

7.
C.O., MILITARY
AND EXTENDED
LEAVE DESK

8.

COMMANDING 9.
OFFICER
10.

11.

Endorse request through channels to approving officer making
recommendation based on individual circumstances, Department policy,
and any other factors considered for such recommendation.
Notify member concerned when approval/disapproval of leave has been
received.
Ensure that member’s firearms and all Department property (except
Department Manual) are surrendered and indicate such on PROPERTY
RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013) when a
leave of absence of thirty days or more has been approved.
Distribute PROPERTY RECEIPT - DISCONTINUANCE OF
SERVICE, as follows:
a.
Original - to Military and Extended Leave Desk
b.
First copy - to member requesting leave of absence

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-21

REVISION NUMBER:

PAGE:

08/01/13

c.
d.

COMMANDING
OFFICER
(continued)

2 of 2

Second copy - command file
Remaining copies - filed in member’s Personal Folder.

NOTE

For civilian members, forward IDENTIFICATION CARD (PD416-091) to the
Employee Management Division, by messenger, with a report on Typed Letterhead,
indicating the reason for surrender.

INTEGRITY
CONTROL
OFFICER

12.

13.

Forward NYPD Restricted Parking Permits (Misc. 23-N) and
Headquarters Annex Parking Permits (Misc. 814HQ-Annex), by
messenger, to Internal Affairs Bureau, Vehicle Identification Unit.
Forward shield, if applicable, and/or IDENTIFICATION CARD
(PD416-091), by messenger, to Employee Management Division, Shield
/Identification Card Unit, and obtain receipt.

C.O.,
PERSONNEL
ORDERS
SECTION

14.

Direct transfer of member to the Military and Extended Leave Desk after
member’s leave request has been approved.

ADDITIONAL
DATA

A leave of absence without pay will be granted ONLY after the member concerned has
exhausted all ACCRUED leave (except for military leave and sick leave without pay for
civilians as indicated in A.G. 319-14, “Civilian Member-Reporting Sick”). A uniformed
member’s vacation is granted January 1st for that year but is not to be considered
accrued until the member is in a full pay status for the required number of days in a
particular month.
Member’s firearms and all Department property (except Department Manual) will be
surrendered on member’s last tour of duty prior to commencement of a leave of absence.
While on leave of absence, a member will be required to appear for any hearings or
trials in which the member is the arresting officer, witness, or respondent and the
Commanding Officer, Military and Extended Leave Desk will be so notified of such
appearance.
A leave of absence without pay may be terminated prior to its scheduled expiration date
upon advance notification to the Military and Extended Leave Desk.

RELATED
PROCEDURES

Leave of Absence Without Pay - Twenty-Nine (29) Calendar Days or Less (P.G. 205-20)
Definite Military Leave (P.G. 205-22)
Indefinite Military Leave (P.G. 205-23)
Child Care Leave of Absence (P.G. 205-28)
Civilian Member - Miscellaneous Leave with Pay (A.G. 319-12)
Civilian Member - Reporting Sick (A.G. 319-14)
Civilian Member - Extended Sick Leave for Line of Duty Injury (A.G. 319-16)
Combined Confinement and Child Care Leave (A.G. 319-24)

FORMS AND
REPORTS

IDENTIFICATION CARD (PD416-091)
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-22

DEFINITE MILITARY LEAVE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 5

PURPOSE

To grant members of the service (uniformed and civilian) leaves of absence to
perform military duty for a period or periods not exceeding a total of thirty
working days (or its equivalent in hours for civilian members of the service), in
any one calendar year or in any continuous period of absence.

DEFINITIONS

WORK DAY - Any day where the member is excused from performing duty
with this Department to attend a military drill. Excusals from work to attend
military drill require documentation that the member is being ordered to attend
and documentation that they attended drill.
DRILL SCHEDULE - An advance schedule (i.e., quarterly, semi-annual or
annual) from a member’s Reserve or National Guard Unit which indicates the
dates the member will be performing military duty for the Federal fiscal year,
which runs from October to September.
UNSCHEDULED DRILL - A drill date not in conformance with the drill
schedule.

PROCEDURE

When ordered to report for military duty for thirty days or less:

MEMBER OF
THE SERVICE

1.
2.

NOTE

Provide respective timekeeper with copy of current drill schedule and
military unit telephone number.
Submit LEAVE OF ABSENCE REPORT (PD 433-041) and Standard
Military Order to timekeeper at least two weeks prior to commencement
of leave.
a.
Ensure military leave captions on LEAVE OF ABSENCE
REPORT are completed listing actual hours of drill (broad time
frames such as 0001 to 2400 hours are not acceptable).

A request for military leave to attend an unscheduled drill must be accompanied by a
Standard Military Order indicating the reason. The Standard Military Order must be
signed by the member’s military unit Commander or other supervisor with
Commander’s signature authority.

TIMEKEEPER

3.

Notify roll call personnel and timekeeper immediately if drill is cancelled
after LEAVE OF ABSENCE REPORT was submitted and perform
scheduled tour of duty.

4.

Maintain a MILITARY ABSENCE RECORD (PD433-147) for each
member of the command who is a drilling reservist.
Ensure that a copy of member’s current military contract or Oath of
Office (commission papers) and current drill schedule, Standard Military
Orders and Military Statutory Entitlement(s) are attached to the inside
cover of MILITARY ABSENCE RECORD.

5.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-22

REVISION NUMBER:

PAGE:

08/01/13

2 of 5

NOTE

Timekeeper will ensure that an additional copy of member’s current military contract is on
file at the Military and Extended Leave Desk. Failure to have a current contract on file will
result in the respective member not accruing any military work days for the calendar year.
Timekeeper must also indicate all work day usage on ABSENCE AND TARDINESS
RECORD (PD433-145).

TIMEKEEPER
(continued)

6.

7.

Using the most recent Payroll Management System Leave Balances
Report (711), determine the number of military work days the member
has available.
Make entry on member’s Employee Time Record (ETR) as follows:
IF MEMBER IS SCHEDULED TO WORK AND:
a.

b.

NOTE

WORK DAY BALANCE IS POSITIVE:
Record event code 4652 for uniformed members of the service
and 00:01 under each day member is on military duty, on
scheduled work days only. For civilian members of the service,
record event code 4651 and enter 0700/0800 hours depending on
length of tour.
WORK DAY BALANCE IS ZERO:
Record event code to charge another leave balance at member’s
discretion for days where the member was scheduled to perform
police duty or charge military leave without pay (code 3270).

Contact the Military and Extended Leave Desk for instructions if leave commences in the
current calendar year and continues into the following year(s) (e.g., leave begins on
December 20th and ends the following January 5th) or if the leave exceeds thirty days. A
member must have exhausted all thirty work days before leave without pay is granted.
No documentation is required if a member’s military drill falls solely on their regular days off
(RDOs). However, timekeepers must be aware of the scheduled drill dates.

COMMANDING 8.
OFFICER OR
DESIGNEE

Approve LEAVE OF ABSENCE REPORT if military leave papers are in
order.

NOTE

Ensure that if leave commences in the current calendar year and continues into the
following calendar year(s) or if leave exceeds thirty days that the Military and Extended
Leave Desk is contacted. Excusals for authorized military leave, where member has
submitted required documentation (i.e., current contract, drill schedule and Standard
Military Orders), cannot be denied.

MEMBER OF
THE SERVICE

9.

NOTE

The Certificate of Attendance must be signed by the member’s military Commander or other
supervisor with Commander’s signature authority.

Submit a Certificate of Attendance to timekeeper within ten days after
return from military duty.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-22

REVISION NUMBER:

PAGE:

08/01/13

3 of 5

MEMBER OF
THE SERVICE
(continued)

10.

Notify integrity control officer and timekeeper upon return to duty of
failure to attend drill for which leave was requested/granted.

TIMEKEEPER

11.

File Standard Military Order together with Certificate of Attendance in
MILITARY ABSENCE RECORD.
Make appropriate entries on MILITARY ABSENCE RECORD as per
instructions on form.
File completed MILITARY ABSENCE RECORD in member’s
personnel folder at the end of the calendar year.
Notify integrity control officer when member:
a.
Submits request for military leave without Standard Military Orders
b.
Fails to provide Certificate of Attendance for drill where member
was excused from police duty.

12.
13.
14.

DESIGNATED
SUPERVISOR

15.
16.

Conduct quarterly self-inspection using the Payroll Management System MO49
Report on military records of command to ensure compliance with procedure.
Notify the operations coordinator and integrity control officer when
member fails to provide:
a.
Current military contract/commission orders
b.
Current drill schedule.

NOTE

The commanding officer concerned will designate a supervisor to perform the above functions.

INTEGRITY
CONTROL
OFFICER

17.

Conduct investigation if member fails to furnish any of the documents
mentioned in steps “14” and “16.”
a.
If member attended drill, but neglected to submit the required
Certificate of Attendance within ten day period, appropriate
disciplinary action will be taken
b.
If it is determined that the member failed to attend the
Reserve/National Guard Drill after time off was granted, charges
and specifications will be initiated.

DESIGNATED
MEMBER AT
MILITARY
AND
EXTENDED
LEAVE DESK

18.

Monitor Payroll Management System M049 Report for every command
on monthly basis to ensure that there are no negative balances.
Forward a request to conduct an investigation to the integrity control
officer of the command concerned, where negative balance exists.

NOTE

In addition to contacting the military unit when verifying attendance, integrity control
officers may request that the member produce their military Leave Earning Statement
(LES) for the drill which the member failed to provide a Certificate of Attendance.

19.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-22

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 5

Members of the Reserves or National Guard are required to furnish to their timekeeper two
copies of any separation certificate, discharge, or transfer orders within thirty days of such
change. One copy will be sent to the Military and Extended Leave Desk and the other will be
filed in the member’s personnel folder. If a member fails to submit a current drill schedule, the
integrity control officer will ascertain if such failure was due to their transfer to inactive reserve
or discharge. The integrity control officer will notify the Commanding Officer, Military and
Extended Leave Desk, in writing, and the member will be removed from the active reserve roster.
All Standard Military Orders and Certificates of Attendance must be in the format
illustrated in Appendix “A.”

RELATED
PROCEDURES

Indefinite Military Leave (P.G. 205-23)

FORMS AND
REPORTS

LEAVE OF ABSENCE REPORT (PD433-041)
MILITARY ABSENCE RECORD (PD433-147)
ABSENCE AND TARDINESS RECORD (PD433-145)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-22

REVISION NUMBER:

PAGE:

08/01/13

5 of 5

APPENDIX “A”
SAMPLE OF STANDARD MILITARY ORDER AND CERTIFICATE OF ATTENDANCE

DEPARTMENT OF THE ARMY
ALPHA COMPANY 104TH INFANTRY BATTALION
New York Army National Guard
123 New York Avenue
New York, NY. 10018
Date _____________________
REPLY TO:
ATTN OF:
SUBJECT:

ORDERED MILITARY DUTY

TO:

WHOM IT MAY CONCERN

THIS IS TO CERTIFY THAT ______________________________________________________________________
NAME
RANK
SSAN
IS ORDERED TO ATTEND REQUIRED MILITARY DRILL WITH THIS UNIT.
FROM:

DATE ________________

HOURS _________________

TO:

DATE ________________

HOURS _________________

PLACE OF DUTY: _______________________________________________________________________________
THIS DUTY IS IN ACCORDANCE WITH THE ESTABLISHED DRILL SCHEDULE
(Circle)
YES
NO
IF NO IS INDICATED, PLEASE EXPLAIN REASON (S) FOR THE UNSCHEDULED DUTY:
______________________________________________________________________________________________
Carlos R. Bermudez
Captain, IN, NYARNG
Commanding
------------------------------------------------------------------------------------------------------------------------------------------------DEPARTMENT OF THE ARMY
ALPHA COMPANY 104TH INFANTRY BATTALION
New York Army National Guard
123 New York Avenue
New York, NY. 10018
Date _____________________
REPLY TO:
ATTN OF:
SUBJECT:

CERTIFICATE OF ATTENDANCE

TO:

WHOM IT MAY CONCERN

THIS IS TO CERTIFY THAT ______________________________________________________________________
NAME
RANK
SSAN
DID ATTEND MILITARY DRILL
FROM:

DATE ________________

HOURS _________________

TO:

DATE ________________

HOURS _________________

Carlos R. Bermudez
Captain, IN, NYARNG
Commanding

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-23

INDEFINITE MILITARY LEAVE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To process absence for military leave, exceeding thirty days or when the period of
continuous active military duty commences in the current calendar year and continues into
the following year(s).

PROCEDURE

When a member of the service (uniformed or civilian) receives orders to report for military
duty either for a period that will exceed thirty days, OR for any period, even if less than
thirty days, in which continuous active duty will commence in one calendar year and
continue into the following calendar year (e.g., leave begins on December 20th and ends
the following January 5th), the Military and Extended Leave Desk must be contacted.

MEMBER OF
THE SERVICE

1.

Notify commanding officer/supervisory head immediately upon receiving
orders to report for military duty for a period exceeding thirty days or
when the period of continuous active military duty commences in the
current calendar year and continues into the following year(s).

COMMANDING 2.
OFFICER

Direct member concerned to contact the Military and Extended Leave
Desk immediately for instructions.

3.

Access the Military and Extended Leave Desk website through the
Department’s Intranet in order to obtain military leave request forms.
Prepare and submit all forms for military leave notification to
commanding officer/supervisory head as directed by the Military and
Extended Leave Desk.

MEMBER OF
THE SERVICE

4.

COMMANDING 5.
OFFICER

6.

Ensure that member’s firearms and all Department property (except
Department Manual) are surrendered and indicate such on PROPERTY
RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013), for a
military leave of absence of thirty days or more.
a.
Under caption “Member is Applying For:” indicate “Extended
Leave Of Absence”
b.
Have PROPERTY CLERK INVOICE (PD521-141) prepared for
firearms obtained and include in remarks section “PROPERTY OF
MEMBER ON EXTENDED MILITARY LEAVE. NOT TO BE
RETURNED WITHOUT APPROVAL OF THE COMMANDING
OFFICER, MILITARY AND EXTENDED LEAVE DESK.”
Ensure member’s firearms are delivered to the Property Clerk Division,
Manhattan Office, located at One Police Plaza, S level, NY, NY 10038
within thirty days.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-23

NOTE

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

When a uniformed or civilian member of the service receives orders to report for
military duty in which continuous active duty will commence in one calendar year and
end in the following year for a period of less than thirty days, (e.g., December 26, 2009
to January 11, 2010), the member is not required to surrender firearms and Department
property. Members on military leaves of absence of thirty days or more may retain their
IDENTIFICATION CARD (PD416-091).

COMMANDING 7.
OFFICER
(continued)

8.

NOTE

Distribute form PROPERTY RECEIPT - DISCONTINUANCE OF
POLICE SERVICE as follows:
a.
Original - attach to member’s notification for indefinite military
leave and forward direct to Commanding Officer, Military and
Extended Leave Desk, if notification has already been forwarded
when member surrenders property
b.
First Copy - to member going on leave
c.
Second Copy - command file
d.
Remaining Copies - filed in member’s Personal Folder.
Ensure that member, if authorized, has utilized all thirty work days, as
outlined in P.G. 205-22, “Definite Military Leave.”

All military work days must be exhausted prior to utilizing other accrued leave or leave without pay.

9.

10.
11.

INTEGRITY
CONTROL
OFFICER

12.

MEMBER OF
THE SERVICE

13.
14.

COMMANDING 15.
16.
OFFICER,
MILITARY
AND
EXTENDED
LEAVE DESK

Endorse member’s leave notification and have original hand delivered
direct to Commanding Officer, Military and Extended Leave Desk, One
Police Plaza, Room 1008.
Retain copy of member’s leave notification at command.
Forward NYPD Restricted Parking Permit (Misc. 23-N) and
Headquarters Annex Parking Permit (Misc. 814HQ-Annex), by
messenger, to Internal Affairs Bureau, Vehicle Identification Unit.
Forward shield, if applicable, and/or IDENTIFICATION CARD, by
messenger, to Employee Management Division, Shield/Identification Card Unit,
and obtain receipt.
Report any change in Standard Military Orders, address or duty
assignment immediately after change occurs.
Contact the Military and Extended Leave Desk for a return to duty
appointment upon military discharge.
Transfer member to the Military and Extended Leave Desk.
Publish transfer to the Military and Extended Leave Desk and leave of
absence in Department’s Personnel Orders.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-23

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

All Department property and firearms (except Department Manual and IDENTIFICATION
CARD) must be surrendered on the member’s last tour of duty prior to commencement of
indefinite military leave of absence. Timekeepers must ensure that all Indefinite Military
Leaves (thirty days or more) are recorded on MILITARY ABSENCE RECORD (PD433147) and on ABSENCE AND TARDINESS RECORD (PD433-145).
Members of the service enlisting or accepting a commission in any federal military
reserve or state militia organization must provide notice to the Department prior to
enlistment. Members of the service must submit a report on Typed Letterhead regarding
“Notification to Enlist in the Military Reserves/National Guard” to their commanding
officer who will endorse the notification and forward to the Commanding Officer,
Military and Extended Leave Desk. The report on Typed Letterhead may be obtained by
accessing the Military and Extended Leave Desk website, under Military Information
and Forms.

RELATED
PROCEDURES

Definite Military Leave (P.G. 205-22)

FORMS AND
REPORTS

PROPERTY RECEIPT - DISCONTINUANCE OF POLICE SERVICE (PD520-013)
PROPERTY CLERK INVOICE (PD521-141)
IDENTIFICATION CARD (PD416-091)
MILITARY ABSENCE RECORD (PD433-147)
ABSENCE AND TARDINESS RECORD (PD433-145)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-24

SPECIAL LEAVE FOR FORMER MEMBERS OF THE ARMED FORCES
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To establish eligibility for Veterans Day, Memorial Day and/or Independence
Day leave of absence.

SCOPE

ELIGIBILITY REQUIREMENTS:
Veterans Day and Memorial Day
a.
Service on active duty in the armed forces of the United States and
honorably discharged or separated under honorable conditions. (Members
who served as reservists on extended ACTIVE DUTY FOR TRAINING
ONLY, are not entitled to this excusal).
b.
Service in the armed forces of a country allied with the United States in World
War II, or during the Korean conflict between June 25, 1950 and January 31,
1955, or during the Vietnam conflict between January 1, 1963 and May 7, 1975.
Independence Day
a.
Service in, and honorably discharged from, the Naval Militia, National
Guard or Reserve forces of the Armed Forces at a time when the United
States was not at war.
The date that will serve as the basis for special leave excusal will be the date on
which this Department observes the holiday.

PROCEDURE

When seeking to establish eligibility for Veterans Day, Memorial Day and/or
Independence Day leave of absence:

UNIFORMED
MEMBER OF
THE SERVICE

1.

Submit to commanding officer/supervisory head, a written request and
original copy of:
a.
Honorable Discharge and/or Separation Certificate (DD 214) with
any other document(s) which substantiates eligibility for Veterans
Day and Memorial Day leave of absence.
b.
Honorable Discharge and/or Military Order indicating separation was
under honorable conditions from National Guard, Naval Militia or Reserve
forces of the United States, together with any other documentation
indicating entitlement to Independence Day leave of absence.

C.O. /SUPV.
HEAD

2.

Forward
Commanding
Officer’s
endorsement
recommending
approval/disapproval and all copies of documentation submitted, to
Commanding Officer, Military and Extended Leave Desk.

C.O.,
MILITARY
AND
EXTENDED
LEAVE DESK

3.
4.

Review all documentation submitted to determine if member is entitled to leave.
Prepare endorsement indicating leave to which member is entitled to and
forward all submitted documents to commanding officer/supervisory head
concerned.
Have endorsement and supporting documentation placed in member’s
Personal Folder.

5.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-24

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

Due to exigencies of the service, leave will be granted, as follows:
 Captains - according to the needs of the service.
 One lieutenant in a precinct.
 Three sergeants in a precinct where seven or more are performing duty.
 Two sergeants in a precinct where there are less than seven performing duty.
 Not more than 40% of the total number of police officers entitled to this leave in a
precinct.
Commands other than precincts, 40% equitably apportioned among various ranks.
Preference will be given to senior members in each rank. In order to be granted excusal
under this procedure, the member must take the excusal for the holiday on the day the
holiday is observed by this Department. However, if the uniformed member works the
holiday (either as a scheduled workday or on an overtime basis), said member will be
excused from one tour for such day upon request (exigencies of the service permitting).
This excusal must be utilized within six months of the specific holiday.
Uniformed members of the service who are on vacation, sick report, absent with leave or
excused from duty on any of these days, according to their regular duty chart are NOT
eligible for this leave.
If a member had been previously turned down for entitlements under this procedure, and
the uniformed member supplies new documents to substantiate entitlements, copies of all
documents will be forwarded as outlined above.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-26

JURY DUTY LEAVE FOR UNIFORMED MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To provide a set of guidelines to be followed by those uniformed members of the
service directed to appear for jury duty in Federal, State, and City courts, as well
as other municipal courts in the resident counties.

NOTE

Although uniformed members of the service are no longer exempt from jury duty due to
their occupation as police officers, they may still attempt to claim an exemption under
other circumstances as listed on the exemption claim form.

PROCEDURE

When a uniformed member of the service is directed to appear for jury duty in court:

UNIFORMED
MEMBER OF
THE SERVICE

1.

NOTE

Uniformed member’s regular work schedule as it pertains to days off shall not be
adjusted to accommodate his/her jury duty appearance. On days in which a uniformed
member performs jury duty that are his/her regular days off, the member shall be
entitled to retain the jury duty fee.

Notify commanding officer immediately upon receipt of a notice to
appear for jury duty. The commanding officer shall ensure that entries
concerning scheduled dates to appear for jury duty are entered in the
command diary.

Uniformed members scheduled to work on a day in which they are also scheduled for
jury duty will be excused from their regular tour of duty and will begin their tour at
0800 hours for payroll purposes (the length of the tour shall be consistent with the
officer’s normal chart) and will be required to remit to the city any jury duty fee they
receive. Members whose jury duty appearance ends before the end of their scheduled
tour shall be required to notify their command for instructions or request lost time,
needs of the service permitting. Members will not be entitled to receive overtime
compensation for jury duty service that goes beyond the end of their scheduled tour.
Uniformed members shall be entitled to keep travel fees as provided by the courts.

2.

3.

Provide official documentation of the jury duty service, including dates
and times of attendance in the form of a court issued Certificate of
Service, to the integrity control officer. The integrity control officer shall
review the forms and ensure that members have complied with the
provisions of this order. Failure to provide such documentation may result
in disciplinary action.
Opt to do one of the following when a jury duty appearance conflicts
with a scheduled annual vacation:
a.
Attempt to postpone their jury duty appearance. Notify command,
if successful.
b.
Cancel their vacation pick or portion thereof. Notify command.
c.
Perform jury duty on vacation and retain jury duty fees for those
days. Notify command.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-26

UNIFORMED
MEMBER OF
THE SERVICE
(continued)

PAGE:

08/01/13

4.

5.

6

ADDITIONAL
DATA

REVISION NUMBER:

2 of 2

Notify commanding officer and the district attorney’s office concerned
when jury duty conflicts with other Department scheduled court
appearances. If necessary, commanding officers are to prepare and
forward a written request to the appropriate county Commissioner of
Jurors on Department letterhead explaining the conflict and reason for
excusal from jury duty. The explanation should be accompanied by proof
of member’s unavailability for jury duty, such as a subpoena from the
District Attorney’s office. If the Department is unable to resolve the
conflict, the matter will be referred to the District Attorney’s office for
further attention.
Comply with the directives of the court concerning your next jury duty
appearance when placed on ALERT. If activated, members shall
immediately notify their command and be scheduled according to the
provisions of paragraph 1 through 4 of this order.
Notify command and/or Medical Division, if required, and the
appropriate court, if reporting sick while on jury duty. Normal sick leave
procedures shall apply regarding performance of police duty, however,
members on sick leave who are directed to appear at jury duty will notify
the Medical Division. The Medical Division will carry the member in the
“Out of Residence Log,” when such member is performing jury duty.
Members are required to notify the Medical Division immediately upon
returning to their residence from jury duty.

Uniformed members shall be guided by the rules of the courts concerning carrying of
their off-duty firearms while on jury duty.
Fees rendered for jury duty will be processed in the same manner for uniformed
members as for civilian members as listed in A.G. 319-22, “Civilian Employee Reimbursement to City for Jury Service.”
Any questions concerning the contents of this procedure should be referred to the Office
of Labor Relations.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-27

PREGNANCY RELATED GUIDELINES FOR
UNIFORMED MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To notify the Department when a female uniformed member of the service
receives a positive result from a pregnancy test conducted by her private
physician.

DEFINITION

PREGNANCY STATUS - A female uniformed member of the service who is
placed on non-enforcement duties by her district surgeon due to her pregnancy
condition. This status is similar to restricted duty.

PROCEDURE

When a uniformed member of the service is informed by her private physician
that she is pregnant:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

NOTE

Pregnant members of the service will not have to personally visit their district surgeon
to report their positive pregnancy condition.

DISTRICT
SURGEON
CONCERNED

3.

UNIFORMED
MEMBER OF
THE SERVICE

6.

4.
5.

7.

Notify district surgeon by telephone of pregnancy condition.
Send follow-up notification, indicating confirmation of pregnancy and
due date via:
a.
FAX AND:
b.
Department mail (send original documentation from private physician).

Place member of the service on “pregnancy status” after receiving
telephonic, mail and FAX notification.
Send member’s medical records to the Pregnancy Medical District.
Send a note to member’s private physician explaining Department
guidelines concerning pregnancy assignment and sick policy, when
necessary and appropriate.
Comply with P.G. 205-01, “Reporting Sick,” when unable to perform
duty due to illness or other physical condition.
a.
Report to Pregnancy Medical District any time it is necessary to
see a surgeon.
Comply with P.G. 204-3, “Uniforms,” as it relates to the wearing of the
uniform.

PREGNANCY
MEDICAL
DISTRICT
SURGEON

8.

NOTE

In some circumstances, pregnant members of the service will commence sick leave prior
to the fourth week before their expected date of delivery. These decisions will be made
on a case by case basis by the Pregnancy Medical District Surgeon.

9.

Commence sick leave for pregnant member of the service approximately
four weeks before the expected date of delivery.
Terminate sick leave approximately six weeks following delivery.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-27

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

UNIFORMED
MEMBER OF
THE SERVICE

10.

Telephone the Pregnancy Medical District Surgeon on the following two
occasions:
a.
To confirm actual delivery date - this should be done within ten
days of said date.
b.
During the fifth post-delivery week to allow the Pregnancy
Medical District Surgeon to determine the member’s return to
duty date.
(1)
Provide the Pregnancy Medical District Surgeon with
documentation, if additional sick time is required.

NOTE

The continuance of sick leave and the determination of the member’s status will be made
by the Pregnancy Medical District Surgeon.

PREGNANCY
MEDICAL
DISTRICT
SURGEON

11.

ADDITIONAL
DATA

The Pregnancy Medical District located at 1 Lefrak City Plaza, 59-17 Junction
Boulevard, Corona, New York, will include a specifically designated surgeon and a
nurse exclusively assigned. Additionally, when required to see the Pregnancy Medical
District Surgeon, pregnant members will be seen in a separate area or at a separate
time to avoid possible exposure to illness.

Reassign medical records of members of the service back to her original
medical district after her return to full duty status.

Once placed on “pregnancy status,” by the district surgeon, the member may be
reassigned to another command which performs non-enforcement duties. (e.g., the
Medical Division, etc.) or may remain within the permanent command depending upon
the needs of the Department.
Pregnant uniformed members of the service will no longer be required to make routine
pregnancy visits to the surgeon.
Recurring pregnancy related illness will be counted as one sick report, if the member
provides proper documentation from her private physician and with the approval of the
Pregnancy Medical District Surgeon. Repeated “undocumented” and “unapproved”
sick leaves can lead to a “chronic sick” designation. The following conditions, if minor,
will not automatically be valid reasons for pregnancy related absence:
a.
Nausea (morning sickness)
b.
Lower back pain
c.
Mild leg swelling
d.
Fatigue
e.
Other conditions limited to a few days duration.
The above listed conditions are considered by the medical profession to be a normal
part of pregnancy. If a member of the service reports sick for these minor conditions, the
sick report will not be valid for consolidation as an absence related to pregnancy illness.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-27

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

A pass MAY be granted, if the Pregnancy Medical District Surgeon determines that the
issuance of such a pass would not adversely affect the member’s health. The pre-delivery
pass becomes void after hospitalization.
Pregnancy status does not preclude a member of the service from being promoted.
Pregnant members of the service, as well as members on restricted duty/limited
capacity, assigned to “Investigative Track Units” may appeal any deductions of
investigative time earned, while on “pregnancy status,” if they were performing normal
investigative duties during that time period. (see A.G. 320-35, “Promotion to Third
Grade Detective (Investigator).”
When a pregnant member is required to appear in court, before a Grand Jury or other
government agency, she may appear in business attire or uniform.
Pregnant members are not required to attend the Firearms and Tactics qualification
cycles.

RELATED
PROCEDURES

Reporting Sick (P.G. 205-01)
Uniforms (P.G. 204-03)
Absence Control (A.G. 318-12)
Chronic Absence Control Program (A.G. 318-13)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-28

CHILD CARE LEAVE OF ABSENCE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To process requests for child care leave of absence, without pay, made by
uniformed members of the service.

DEFINITION

CHILD CARE LEAVE OF ABSENCE - An unpaid leave of absence for a
continuous period not to exceed three hundred and sixty-five days commencing no
later than one year after the birth of the member’s child, natural or adopted. As used
in this procedure, the approving officer will be the Chief of Personnel.

PROCEDURE

When a uniformed member of the service requires child care leave of absence
without pay:

UNIFORMED
MEMBER OF
THE SERVICE

1.

Notify commanding officer/supervisory head of intention to request leave
of absence a minimum of six weeks prior to anticipated birth date of child,
or six weeks prior to date when uniformed member of the service wishes
to commence leave of absence, as appropriate.

COMMANDING 2.
OFFICER

Direct uniformed member of the service to contact the Military and
Extended Leave Desk immediately for instructions.

3.

Submit all forms to commanding officer/supervisory head as directed by
the Military and Extended Leave Desk.

COMMANDING 4.
OFFICER

Ensure that member’s firearms and all Department property (except
Department Manual) are surrendered and indicate such on PROPERTY
RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013).
a.
Under caption “Member is Applying For:” indicate “Extended
Leave of Absence” and “Without Pay.”
Distribute PROPERTY RECEIPT - DISCONTINUANCE OF
SERVICE as follows:
a.
Original - Attach to member’s request for leave of absence
b.
First Copy - To member requesting leave of absence
c.
Second Copy - Command file
d.
Remaining Copies - Filed in member’s Personal Folder.
Endorse member’s leave request, as appropriate, recommending
APPROVAL and forward DIRECT to Commanding Officer, Military and
Extended Leave Desk.
Direct that a telephone notification be made to the Payroll Section
indicating the date member’s leave will commence.

UNIFORMED
MEMBER OF
THE SERVICE

5.

6.

7.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-28

PAGE:

08/01/13

8.

INTEGRITY
CONTROL
OFFICER

REVISION NUMBER:

9.

2 of 3

Forward NYPD Restricted Parking Permits (Misc. 23-N) and
Headquarters Annex Parking Permits (Misc. 814HQ-Annex), by
messenger, to Internal Affairs Bureau, Vehicle Identification Unit.
Forward shield, if applicable, and IDENTIFICATION CARD (PD416091), by messenger, to Employee Management Division, Shield
/Identification Card Unit, and obtain receipt.

C.O.,
MILITARY
AND
EXTENDED
LEAVE DESK

10.

C.O.,
PERSONNEL
ORDERS
SECTION

12.

ADDITIONAL
DATA

A child care leave of absence without pay will be granted only after all accrued leave
has been exhausted. A uniformed member’s vacation is granted January 1, for that
year, but is not to be considered accrued unless the member is in a “full pay” status for
the required number of tours for that month.

11.

Direct that an appropriate background check be conducted on requesting
member.
Endorse member’s request for leave as necessary and forward to Chief of
Personnel for approval.

Direct transfer of member requesting leave to the Military and Extended
Leave Desk after request has been APPROVED.

A uniformed member of the service who requests a child care leave of absence without
pay for less than thirty days will be guided by P.G. 205-20, “Leave of Absence Without
Pay Twenty-Nine (29) Days or Less.”
Member will receive no pay during the leave of absence. Member will be required to
make up this time lost before member will be considered eligible for retirement. This
time on leave will not be credited for pension purposes. Any time in excess of six months
on leave - no pay status - will be considered a break in continuous service, and thereby
preclude vested interest retirement for five years after return to duty.
All Department property, except the Department Manual, must be surrendered on the
member’s last tour of duty, prior to commencement of leave of absence.
Extensions of a child care leave of absence without pay will NOT be granted. A member
may terminate such leave prior to the scheduled expiration date upon advance
notification to the Commanding Officer, Military and Extended Leave Desk.
While on a leave of absence, a uniformed member of the service will be required to
appear for any hearings or trials in which the member is the arresting officer, witness,
or respondent and will notify the Commanding Officer, Military and Extended Leave
Desk prior to such appearance.
The Military and Extended Leave Desk will make salary payment computations upon
documentation of mandatory appearance.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-28

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

A member of the service will not be considered ineligible for promotion solely because
of an approved leave of absence. If a member is scheduled for promotion during the
leave, member will be notified by the Department to be present on the day of the
promotion.
Any extended leave of absence without pay may effect health benefits. Members on
leave of absence will, however, be able to purchase health insurance for a limited period
of time at a group rate. Questions may be referred to the Health Insurance Section.

RELATED
PROCEDURES

Leave of Absence Without Pay Twenty-Nine (29) Days or Less (P.G. 205-20)
Leave of Absence Without Pay Thirty (30) Calendar Days or More (P.G. 205-21)

FORMS AND
REPORTS

IDENTIFICATION CARD (PD416-091)
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-29

RANDOM DRUG SCREENING
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To randomly screen uniformed members of the service (other than those assigned
to the Organized Crime Control Bureau, the Internal Affairs Bureau, or
probationary police officers in training at the Police Academy) for illegal
drug/controlled substance usage.

SCOPE

The Department’s goal is to ensure that uniformed members of the service do not
use illegal drugs/controlled substances, maintain high standards of performance,
and are afforded an opportunity to work in a drug-free environment.

NOTE

Uniformed members of the service assigned to the Organized Crime Control Bureau,
Internal Affairs Bureau and probationary police officers in training at the Police
Academy will be subject to separate random drug screening procedures.

PROCEDURE

To randomly identify uniformed members of the service for illegal drug/
controlled substance screening:

C.O., MEDICAL
DIVISION

1.

2.

Direct Management Information Systems Division (MISD) to identify
uniformed members of the service for automated random screening by
utilizing the Department’s personnel database.
a.
Individual members selected for random screening will be
identified by social security number.
Direct members selected for random screening to appear at the Medical
Division at appropriate date and time.

UNIFORMED
MEMBER OF
THE SERVICE
SELECTED
FOR
SCREENING

3.

NOTE

Members previously scheduled for individual days off (other than regular days off) may be
excused from the test with the approval of the bureau chief concerned. Members scheduled
for court or training on the 8x4 tour will appear for testing immediately upon completion of
court or training session. Members scheduled for a 12x8 tour on the testing day will appear
for testing immediately upon completion of their scheduled 12x8 tour. Members reporting
sick on the testing date will be required to visit a Department surgeon and obtain approval
for excusal from the test.

4.

MUST report to Medical Division when notified, except if member is on:
a.
Sick report
b.
Regularly scheduled day off
c.
Military leave
d.
Annual vacation
e.
Terminal leave
f.
Bereavement leave.

MUST submit to a hair analysis drug screening test. Refusal to submit to
test will result in suspension from duty and will be grounds for dismissal
from the Department.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-29

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

UNIFORMED
MEMBER OF
THE SERVICE
SELECTED
FOR
SCREENING
(continued)

5.

ADDITIONAL
DATA

Three hair samples will be collected, cut as close to the skin as possible. The samples
should be collected from the same body area, preferably the head. The samples will be
individually placed in separate laboratory supplied “Sample Acquisition Cards,” and
sealed by the collector in the presence of the test subject. These cards will be placed in
separate plastic bags, sealed by the collector, and initialed and dated by the test subject.
Two hair samples will be forwarded to the contracted laboratory for analysis. The third
hair sample will be safeguarded at the Medical Division for use in retesting should the test
of the first two hair samples reveal positive results for illegal drugs/controlled substances.
Appropriate chain of custody will be maintained at all times.

6.
7.

Prepare form listing all medications ingested or prescribed in the last
ninety days, prior to testing.
Present shield and IDENTIFICATION CARD (PD416-091) at the
testing location to ensure proper individual has reported for testing.
Comply with instructions received at testing location.

Privacy and dignity will be protected. Except in unusual circumstances, hair samples will
be taken at a facility operated by the Medical Division, or at another health care facility.
The hair samples will be collected under maximum feasible privacy.
In the event that the member concerned is unable to provide adequate hair samples as
required in this procedure, a Department surgeon will be contacted. The Department
surgeon, upon conferral with the supervising chief surgeon or designee, may authorize
the collection of alternate specimen(s) to complete the drug screening test. Failure to
comply with an order by a Department surgeon will be considered a refusal of the test
and grounds for dismissal.
One or more scientifically accepted initial screening tests will be employed in analysis.
A positive report will be made only after final confirmation testing has been conducted.
Negative test results will not be maintained; instead they will be destroyed.
Positive test samples will be maintained by the analyzing laboratory in a secure area,
and will remain confidential unless and until Department disciplinary Charges and
Specifications are served. A member whose test is positive may, within sixty days of
notification of such result, submit a written request to the Department Advocate’s Office
for further (independent) retesting of the collected third hair sample by a laboratory
certified by the State of New York Department of Health to conduct forensic drug testing
of hair specimens. All retesting expenses, including chain of custody, will be paid by the
affected member of the service. The results of the retest will be forwarded by the
independent laboratory to the Medical Division. The Medical Division will then
forward the results to the Department Advocate’s Office. The affected member/counsel
will be notified of the results by the Department Advocate’s Office.
Testing will be conducted only for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance.
Positive test results, which indicate illegal or illicit drug use, will result in Department
Charges and Specifications and suspension from duty.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-29

RELATED
PROCEDURES

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

Administration Of Drug Screening Tests For Cause (P.G. 205-30)
Drug Screening Tests For Uniformed Members Of The Service Applying For Assignments
To Designated Specialized Units (P.G. 205-31)
Random Drug Screening For Uniformed Members Of The Service Assigned To The
Organized Crime Control Bureau And The Internal Affairs Bureau (P.G. 205-32)
Drug Screening Tests For Uniformed Members Of The Service As A Condition Of Civil
Service Promotion (P.G. 205-33)
Drug Screening Tests For Uniformed Members Of The Service As A Condition Of
Discretionary Promotion (P.G. 205-34)
Voluntary Drug Testing (P.G. 205-35)
Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-30

ADMINISTRATION OF DRUG SCREENING TESTS FOR CAUSE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To investigate and detect illegal drug/controlled substance usage by members of
the service (uniformed and civilian).

SCOPE

The administration of drug screening tests for cause is a procedure utilized by this
Department to detect the presence of drugs in the hair and urine of members of the
service suspected of illegal drug/controlled substance usage. To balance the public’s
interest in having a drug-free Police Department against the individual employee’s
right to privacy, drug screening tests for cause will be administered when there is
reasonable suspicion to believe that a member of the service (uniformed or civilian) is
illegally using drugs/controlled substances. When reasonable suspicion does exist, the
member suspected of illegally using drugs/controlled substances MUST provide the
drug-screening hair and urine samples when directed. Refusal will result in immediate
suspension from duty and subsequent service of charges and specifications.

PROCEDURE

When a member of the service suspects that another member (uniformed or
civilian) may be illegally using drugs/controlled substances:

MEMBER OF
THE SERVICE

1.

COMMANDING 2.
OFFICER/DUTY
CAPTAIN

Immediately notify commanding officer/duty captain or Internal Affairs
Bureau Command Center ([212] 741-8401).
a.
Provide rank, name and command of suspected member.
Notify Internal Affairs Bureau Command Center and obtain a log number.

SUPERVISOR DIRECTED TO CONDUCT INVESTIGATION
3.
SUPERVISOR
CONDUCTING
INVESTIGATION
NOTE

Reasonable Suspicion - Exists when evidence or information, which appears reliable, is
known to the police supervisor and is of such weight and persuasiveness as to make the
supervisor, based upon his/her judgment and experience, reasonably suspect that a member
of the service is illegally using drugs/controlled substances. Reasonable suspicion that a
member is illegally using drugs/controlled substances must be supported by specific
articulable facts from which rational inferences may be drawn. Reasonable suspicion cannot
be based upon mere “hunch” or solely upon poor work performance.

4.

NOTE

Determine if a REASONABLE SUSPICION has been established
indicating illegal drug/controlled substance usage.

Prepare INVESTIGATING OFFICER’S REPORT (PD313-153) and
record observations and other pertinent data.

If reasonable suspicion of illegal drug/controlled substance use is based on observation
of the suspected member’s physical appearance, at least two supervisors must make the
observations.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-30

REVISION NUMBER:

PAGE:

08/01/13

2 of 4

5.
SUPERVISOR
6.
CONDUCTING
INVESTIGATION
(continued)
7.

Prepare a case folder for documentation of all aspects of investigation.
Confer with own immediate supervisor if reasonable suspicion has been
established that member is illegally using drugs/controlled substances.
Contact bureau chief/counterpart/borough commander, upon completion
of investigation to obtain approval for drug screening tests.
a.
If circumstances indicate drug screening samples must be obtained
expeditiously, immediately contact bureau chief/counterpart/
borough commander for approval.

8.
BUREAU
CHIEF/
COUNTERPART
9.
/ BOROUGH
COMMANDER

Approve request for drug screening test ONLY after carefully determining
that supervisor conducting investigation has established reasonable
suspicion.
Direct that member being tested be placed on modified assignment pending
results of test, unless other circumstances warrant suspension from duty.

NOTE

Approval of bureau chief/counterpart/borough commander must be obtained prior to
administration of the drug screening tests. If bureau chief/counterpart/borough commander
is not available, executive officer concerned or duty chief may be contacted for approval.

10.
SUPERVISOR
CONDUCTING
INVESTIGATION

Contact the Medical Division when approval is received for
administration of drug screening test and obtain Medical Division’s drug
screening serial numbers.
a.
Obtain Medical Division’s drug screening serial numbers even if
member refuses tests.
b.
Include Medical Division’s drug screening serial numbers in case
folder along with all other documentation.

NOTE

If the Medical Division is closed, contact the Sick Desk supervisor.

SUPERVISOR,
MEDICAL
DIVISION

11.

12.

13.
14.

Advise member suspected of illegal drug/controlled substance usage that
refusal to provide hair and urine samples will result in immediate
suspension from duty.
Notify the Department Advocate’s Office that a drug screening test has
been ordered, provide all pertinent information and obtain identity of
member notified.
a.
Notify Medical Division to make entry in “Drug Screening Test
Log” under caption “DEPARTMENT ATTORNEY NOTIFIED.”
Inform supervisor conducting investigation where hair and urine samples
will be taken and procedure to be followed.
Maintain “Drug Screening Test Log” in an appropriate Department record
book, captioned across a double page, as follows:

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-30
FIRST PAGE
DRUG
SCREENING
TEST#

ADDITIONAL
DATA

PAGE:

08/01/13

DATE/TIME

SECOND PAGE
DEPARTMENT
ATTORNEY
NOTIFIED

REVISION NUMBER:

NAME OF
MEMBER
TESTED

3 of 4

TAX
REGISTRY
NUMBER

WITNESS TO
TEST

COMMAND

RESULTS OF
TESTS

MEMBER
REQUESTING
TEST

COMMAND

REMARKS

A Department surgeon, specifically a medical doctor employed by the Department, may
order a drug screening test without securing the prior approval of the bureau
chief/counterpart/borough commander concerned. However, when a Department
surgeon orders a test for a member of the service he/she suspects of illegal
drug/controlled substance usage, the Department surgeon will first confer with the
supervising chief surgeon or designee, if feasible.
The investigator’s case folder will be sealed to protect the employee’s right to privacy in
those cases in which the result of the drug screening test do not indicate the presence of
an illegal drug/controlled substance. The folder will not be unsealed without the written
authorization of the Deputy Commissioner - Legal Matters. The case folder will be filed
in the appropriate borough Investigations Unit with a copy to the Internal Affairs
Bureau. Furthermore, any reference to the administration of the drug screening test in
the personal folder of the member concerned will be expunged.
An investigating supervisor finding controlled substances/contraband, such as drugs or
instruments used to administer drugs (e.g., hypodermic syringes/needles, crack pipes,
etc.) on or in the vicinity of a member of the service (uniformed or civilian) suspected of
illegal drug/controlled substance usage will have such items invoiced on PROPERTY
CLERK INVOICE (PD521-141) as “Investigatory Evidence” and comply with the
pertinent provisions of P.G. 218-24, “Processing Controlled Substances/Marijuana
Contraband Stored at Station House” and P.G. 218-25, “Processing Controlled
Substances/Marijuana Contraband Not Stored at Station House”. In addition, the
investigating supervisor will have the following statement entered in capital letters in the
“Remarks” section of the INVOICE:
“NOT TO BE DESTROYED WITHOUT APPROVAL OF THE DEPARTMENT
ADVOCATE’S OFFICE.”
Three hair samples will be collected, cut as close to the skin as possible. The samples
should be collected from the same body area, preferably the head. The samples will be
individually placed in separate laboratory supplied “Sample Acquisition Cards,” and
sealed by the collector in the presence of the test subject. These cards will be placed in
separate plastic bags, sealed by the collector, and initialed and dated by the test subject.
Two hair samples will be forwarded to the contracted laboratory for analysis. The third
hair sample will be safeguarded at the Medical Division for use in retesting should the
test of the first two hair samples reveal positive results for illegal drugs/controlled
substances. Appropriate chain of custody will be maintained at all times.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-30

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

Two urine samples will also be collected, each in a separate vial. Prior to testing, the
drug screening serial number assigned by the Medical Division and date of test will be
affixed to each vial. The serial number will be logged separately with the member’s
name and maintained at the Medical Division. The member being tested and the witness
will then initial the vial stickers. The vials will be sealed in the member’s presence after
the urine samples have been collected. Appropriate chain of custody will be maintain at
all times.
Privacy and dignity will be protected. The hair and urine samples will be collected
under maximum feasible privacy. Except in unusual circumstances, only one person of
the same sex will be present with the test subject to observe the urine sample being
provided. For chain of custody purposes, that same person will also collect the hair
samples.
One or more scientifically accepted initial screening tests will be employed in analysis.
A positive report will be made only after final confirmation testing has been conducted.
Positive test samples will be maintained by the analyzing laboratory in a secure area,
and remain confidential unless and until Department disciplinary Charges and
Specifications are served. A member whose tests are positive may, within sixty days of
notification of such results, submit a written request to the Department Advocate’s
Office for further (independent) retesting of the collected samples by a laboratory
certified by the State of New York Department of Health to conduct the particular type of
forensic drug testing (i.e., urine or hair) being requested. All retesting expenses,
including chain of custody, will be paid by the affected member of the service. The
results of the retest will be forwarded by the independent laboratory to the Medical
Division. The Medical Division will then forward the results to the Department
Advocate’s Office. The affected member/counsel will be notified of the results by the
Department Advocate’s Office.
Positive test results, which indicate illegal drug/controlled substance use, will result in
Department Charges and Specifications, and suspension from duty.

RELATED
PROCEDURES

Reporting Violations Observed By Supervisors (P.G. 206-01)
Preparation of Charges and Specifications (P.G. 206-05)
Service And Disposition Of Charges And Specifications (P.G. 206-06)
Cause For Suspension Or Modified Assignment (P.G. 206-07)
Interrogation Of Members Of The Service (P.G. 206-13)
Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08)
Modified Assignment (P.G. 206-10)

FORMS AND
REPORTS

INVESTIGATING OFFICER’S REPORT (PD313-153)
PROPERTY CLERK INVOICE (PD521-141)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-31

DRUG SCREENING TESTS FOR UNIFORMED MEMBERS OF THE
SERVICE APPLYING FOR ASSIGNMENTS TO DESIGNATED
SPECIALIZED UNITS
DATE ISSUED:

10/16/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/16/13

1 of 3

PURPOSE

To screen for illegal drug/controlled substance usage by uniformed members of
the service applying for assignment to designated specialized units.

DEFINITION

DESIGNATED SPECIALIZED UNITS - For the purpose of this procedure the
following units will be included: Organized Crime Control Bureau, Internal
Affairs Bureau, Detective Bureau, Deputy Commissioner Counterterrorism,
Special Operations Division, Intelligence Bureau, Highway District, Quality
Assurance Division, and any other unit subsequently designated a specialized
unit for the purpose of this procedure.

SCOPE

The Department has a substantial interest in ensuring that uniformed members of
the service applying for assignments to designated specialized units do not use
illegal drugs/controlled substances and maintain the highest standards of integrity
and performance.

PROCEDURE

Uniformed members of the service applying for assignment to designated
specialized units:

UNIFORMED
MEMBER OF
THE SERVICE

1.

NOTE

Prior to being notified to report for a drug screening test or prior to being temporarily
or permanently assigned to a designated specialized unit, applicants may withdraw their
application with no penalty or requirement to submit to drug screening by submitting a
written request to their commanding officer.

2.

NOTE

MUST sign form indicating that they understand that drug screening is part
of the application process for assignment to designated specialized units.
a.
The drug screening can occur at any time after the application has
been submitted, or after member is temporarily or permanently
assigned to the designated specialized unit.

MUST submit to test when notified to report for drug screening. Refusal
to submit to the test will result in suspension from duty and will be
grounds for dismissal from the Department. All applicants will be tested.

In all cases, if a uniformed member of the service refuses to submit to a test, the
permanent command will be responsible for suspending member and complying with
P.G. 206-08, “Suspension from Duty-Uniformed Member Of The Service.”

3.
4.

5.

Prepare form listing all medications ingested or prescribed in the last
ninety days, prior to testing.
Present shield and IDENTIFICATION CARD (PD416-091) to be
checked at the testing location to ensure proper individual has reported
for testing.
Comply with instructions received at testing location.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-31

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/16/13

2 of 3

Three hair samples will be collected, cut as close to the skin as possible. The samples
should be collected from the same body area, preferably the head. The samples will be
individually placed in separate laboratory supplied “Sample Acquisition Cards,” and
sealed by the collector in the presence of the test subject. These cards will be placed in
separate plastic bags, sealed by the collector, and initialed and dated by the test subject.
Two hair samples will be forwarded to the contracted laboratory for analysis. The third
hair sample will be safeguarded at the Medical Division for use in retesting should the
test of the first two hair samples reveal positive results for illegal drugs/controlled
substances. Appropriate chain of custody will be maintained at all times.
Privacy and dignity will be protected. Except in unusual circumstances, hair samples will
be taken at a facility operated by the Medical Division, or at another health care facility.
The hair samples will be collected under maximum feasible privacy.
In the event that the member concerned is unable to provide adequate hair samples as
required in this procedure, a Department surgeon will be contacted. The Department
surgeon, upon conferral with the supervising chief surgeon or designee, may authorize
the collection of alternate specimen(s) to complete the drug screening test. Failure to
comply with an order by a Department surgeon will be considered a refusal of the test
and grounds for dismissal.
One or more scientifically accepted initial screening tests will be employed in analysis.
A positive report will be made only after final confirmation testing has been conducted.
Negative test results will not be maintained; instead they will be destroyed.
Positive test samples will be maintained by the analyzing laboratory in a secure area,
and will remain confidential unless and until Department disciplinary Charges and
Specifications are served. A member whose test is positive may, within sixty days of
notification of such result, submit a written request to the Department Advocate’s Office
for further (independent) retesting of the collected third hair sample by a laboratory
certified by the State of New York Department of Health to conduct forensic drug testing
of hair specimens. All retesting expenses, including chain of custody, will be paid by the
affected member of the service. The results of the retest will be forwarded by the
independent laboratory to the Medical Division. The Medical Division will then
forward the results to the Department Advocate’s Office. The affected member/counsel
will be notified of the results by the Department Advocate’s Office.
Testing will be conducted only for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance.
Positive test results, which indicate illegal or illicit drug use, will result in Department
Charges and Specifications and suspension from duty.
Uniformed members of the service screened under this procedure will continue to be
subject to drug screening pursuant to the Department’s random drug screening
procedures.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-31

RELATED
PROCEDURES

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/16/13

3 of 3

Random Drug Testing (P.G. 205-29)
Administration Of Drug Screening Tests For Cause (P.G. 205-30)
Random Drug Screening For Uniformed Members Of The Service Assigned To The
Organized Crime Control Bureau And The Internal Affairs Bureau (P.G. 205-32)
Drug Screening Tests For Uniformed Members Of The Service As A Condition Of Civil
Service Promotion (P.G. 205-33)
Drug Screening Tests For Uniformed Members Of The Service As A Condition Of
Discretionary Promotion (P.G. 205-34)
Voluntary Drug Testing (P.G. 205-35)
Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-32

RANDOM DRUG SCREENING FOR UNIFORMED MEMBERS OF THE
SERVICE ASSIGNED TO ORGANIZED CRIME CONTROL BUREAU
(OCCB) AND INTERNAL AFFAIRS BUREAU (IAB)
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To randomly screen uniformed members of the service assigned to Organized Crime
Control Bureau (OCCB) and Internal Affairs Bureau (IAB) for illegal drug/controlled
substance usage.

SCOPE

The Department and individual members assigned to Organized Crime Control
Bureau and Internal Affairs Bureau have a substantial interest in ensuring that
uniformed members of the service assigned to these bureaus do not use illegal
drugs/controlled substances. In these assignments, the sternest precautionary
safeguards are necessary to ensure that members maintain the highest standards
of integrity and performance.

NOTE

Uniformed members of the service assigned to commands other than OCCB and IAB will
be subject to separate random drug screening procedures.

PROCEDURE

Uniformed members of the service assigned to Organized Crime Control Bureau
(OCCB) and Internal Affairs Bureau (IAB):

SUPERVISOR,
MISD,
SYSTEMS

1.

Prepare a computer program that utilizes the Department’s personnel
databases to randomly identify uniformed members of the service
assigned to OCCB and IAB for drug screening.
a.
Individual members selected for random screening will be
identified solely by social security number.

2.

Direct members selected for random screening to appear at the Medical
Division at appropriate date and time.
Provide the Medical Division’s Drug Testing Unit with a listing of
members selected for random screening along with dates and times they
are scheduled to appear.

DEVELOPMENT

SECTION
CHIEF, OCCB
AND IAB

3.

UMOS
ASSIGNED TO
OCCB OR IAB
SELECTED
FOR TESTING

4.

MUST report to the Medical Division when notified EXCEPT if member
is on:
a.
Sick report
b.
Regularly scheduled day off
c.
Military leave
d.
Annual vacation
e.
Terminal leave
f.
Bereavement leave.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-32

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

NOTE

Members previously scheduled for individual days off (other than regular days off) may be
excused from the test with the approval of the bureau chief concerned. Members
scheduled for court or training on the 8 x 4 tour will appear for testing immediately upon
completion of the court or training session. Members scheduled for a 12 x 8 tour on the
testing day will appear for testing immediately upon completion of their scheduled 12 x 8
tour. Members reporting sick on the testing day will be required to visit a Department
surgeon and obtain approval for excusal from the test.

UMOS
ASSIGNED TO
OCCB OR IAB
SELECTED
FOR TESTING
(continued)

5.

6.
7.
8.

ADDITIONAL
DATA

MUST submit to a hair analysis drug screening test. Refusal to submit to
the test will result in suspension from duty and will be grounds for
dismissal from the Department.
Prepare form listing all medications ingested or prescribed in last ninety
days, prior to testing.
Present shield and IDENTIFICATION CARD (PD416-091) at testing
location to ensure the proper individual has reported for testing.
Comply with instructions received at testing location.

Three hair samples will be collected, cut as close to the skin as possible. The samples
should be collected from the same body area, preferably the head. The samples will be
individually placed in separate laboratory supplied “Sample Acquisition Cards,” and
sealed by the collector in the presence of the test subject. These cards will be placed in
separate plastic bags, sealed by the collector, and initialed and dated by the test subject.
Two hair samples will be forwarded to the contracted laboratory for analysis. The third
hair sample will be secured at the Medical Division for use in retesting, should the test
of the first two hair samples reveal positive results for illegal drugs/controlled
substances. Appropriate chain of custody will be maintained at all times.
Privacy and dignity will be protected. Except in unusual circumstances hair samples will
be taken at a facility operated by the Medical Division, or at another health care facility.
The hair samples will be collected under maximum feasible privacy.
In the event that the member concerned is unable to provide adequate hair samples as
required in the procedure, a Department surgeon will be contacted. The Department
surgeon, upon conferral with the supervising chief surgeon or designee, may authorize the
collection of alternate specimen(s) to complete the drug screening test. Failure to comply
with an order by a Department surgeon will be considered a refusal of the test and grounds
for dismissal.
One or more scientifically accepted initial screening tests will be employed in analysis. A
positive report will be made only after final confirmation testing has been conducted.
Negative test results will not be maintained, instead they will be destroyed.
Positive test samples will be maintained by the analyzing laboratory in a secure area, and
will remain confidential unless and until Department disciplinary Charges and
Specifications are served. A member whose test is positive may, within sixty days of
notification of such result, submit a written request to the Department Advocate’s Office for
further (independent) retesting of the collected third hair sample by a laboratory certified
by the State of New York Department of Health to conduct forensic drug testing of hair
specimens. All retesting expenses, including chain of custody, will be paid by the affected

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-32

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

member of the service. The results of the retest will be forwarded by the independent
laboratory to the Medical Division. The Medical Division will then forward the results to
the Department Advocate’s Office. The affected member/counsel will be notified of the
results by the Department Advocate’s Office.
Testing will be conducted only for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance. Positive
test results, which indicate illegal or illicit drug use, will result in Department Charges and
Specifications and suspension from duty.

RELATED
PROCEDURES

Random Drug Screening (P.G. 205-29)
Administration Of Drug Screening Tests For Cause (P.G. 205-30)
Drug Screening Tests For Uniformed Members Of The Service Applying For
Assignments To Designated Specialized Units (P.G. 205-31)
Drug Screening Tests for Uniformed Members of the Service As A Condition of Civil
Service Promotion (P.G. 205-33)
Drug Screening Tests for Uniformed Members of the Service As A Condition of
Discretionary Promotion (P.G. 205-34)
Voluntary Drug Testing (P.G. 205-35)
Suspension From Duty Uniformed Member of the Service (P.G. 206-08)

FORMS AND
REPORTS

IDENTIFICATION CARD (PD416-091)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-33

DRUG SCREENING TESTS FOR UNIFORMED MEMBERS OF THE
SERVICE AS A CONDITION OF CIVIL SERVICE PROMOTION
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To screen for illegal drug/controlled substance usage by uniformed members of
the service as a condition of civil service promotion.

SCOPE

The Department has a substantial interest in ensuring that uniformed members of
the service being considered for promotion through civil service examinations do
not use illegal drugs/controlled substances and maintain the highest standards of
integrity and performance.

DEFINITION

CIVIL SERVICE PROMOTION - For the purpose of this procedure, a civil
service promotion is a promotion that is received as a result of a competitive civil
service examination. Promotions to the following ranks are considered civil
service and are covered by this procedure: Sergeant, Lieutenant and Captain.
Under this procedure, all candidates for civil service promotions are subject to
drug screening.

PROCEDURE

When candidates for a civil service promotion are required to submit to a drug
screening test as per their official Notice of Examination:

NOTE

The required screening can occur prior to promotion or after promotion during the
probationary period.

PRE-PROMOTION PROCEDURES
Uniformed members of the service may withdraw as candidates for promotion
with no penalty or requirement to submit to drug screening by submitting a
written request to their commanding officer. This request should be made after
receiving a notification of promotion but prior to actual promotion and prior to
receiving a notification to report for a drug screening test. The candidate’s
commanding officer will immediately forward two copies of the request to the
Chief of Personnel (original through channels, copy DIRECT).
POST PROMOTION PROCEDURES
After being promoted but prior to receiving a notification to report for a drug
screening test, uniformed members of the service may seek restoration to their prior
civil service title with no penalty or requirement to submit to drug screening, by
submitting a written request to their commanding officer, who will immediately
forward two copies of this request to the Chief of Personnel (original through
channels, copy DIRECT).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-33

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

UNIFORMED
MEMBER
CONCERNED

1.

NOTE

In all cases, if a uniformed member of the service refuses to submit to the test, the
permanent command will be responsible for suspending the member and complying with
P.G. 206-08, “Suspension From Duty-Uniformed Member Of The Service”.

2.
3.
4.
ADDITIONAL
DATA

Submit to test when notified to report for drug screening.
a.
Refusal to submit to the test will result in suspension from duty
and will be grounds for dismissal from the Department.
b.
All uniformed members of the service will be tested as a condition
of civil service promotion.

Prepare form listing all medications ingested or prescribed in the last
ninety days, prior to testing.
Present shield and IDENTIFICATION CARD (PD 416-091) at the testing
location to ensure that the proper individual has reported for testing.
Comply with instructions received at testing location.

Three hair samples will be collected, cut as close to the skin as possible. The samples
should be collected from the same body area, preferably the head. The samples will be
individually placed in separate laboratory supplied “Sample Acquisition Cards,” and
sealed by the collector in the presence of the test subject. These cards will be placed in
separate plastic bags, sealed by the collector, and initialed and dated by the test subject.
Two hair samples will be forwarded to the contracted laboratory for analysis. The third
hair sample will be secured at the Medical Division for use in retesting, should the test
of the first two hair samples reveal positive results for illegal drugs/controlled
substances. Appropriate chain of custody will be maintained at all times.
Privacy and dignity will be protected. Except in unusual circumstances, hair samples
will be taken at a facility operated by the Medical Division, or at another health care
facility. The hair samples will be collected under maximum feasible privacy.
In the event that the number concerned is unable to provide adequate hair samples as
required in this procedure, a Department surgeon will be contacted. The Department
surgeon, upon conferral with the supervising chief surgeon or designee, may authorize
the collection of alternate specimen(s) to complete the drug screening test. Failure to
comply with an order by a Department surgeon will be considered a refusal of the test
and grounds for dismissal.
One or more scientifically accepted initial screening tests will be employed in analysis. A
positive report will be made only after final confirmation testing has been conducted.
Negative test results will not be maintained; instead they will be destroyed.
Positive test samples will be maintained by the analyzing laboratory in a secure area,
and will remain confidential unless and until Department disciplinary Charges and
Specifications are served. A member whose test is positive may, within sixty days of
notification of such result, submit a written request to the Department Advocate’s Office
for further (independent) retesting of the collected third hair sample by a laboratory
certified by the State of New York Department of Health to conduct forensic drug testing
of hair specimens. All retesting expenses, including chain of custody, will be paid by the
affected member of the service. The results of the retest will be forwarded by the

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-33

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

independent laboratory to the Medical Division. The Medical Division will then
forward the results to the Department Advocate’s Office. The affected member/counsel
will be notified of the results by the Department Advocate’s Office.
Testing will be conducted only for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance.
Positive test results, which indicate illegal or illicit drug use, will result in Department
Charges and Specifications and suspension from duty.
Uniformed members of the service screened under this procedure will continue to be
subject to drug screening pursuant to the Department’s random drug screening procedures.

RELATED
PROCEDURES

Random Drug Screening (P.G. 205-29)
Administration of Drug Screening Tests for Cause (P.G. 205-30)
Drug Screening Tests for Uniformed Members of the Service Applying for Assignments
to Designated Specialized Units (P.G. 205-31)
Random Drug Screening for Uniformed Members of the Service Assigned to Organized
Crime Control Bureau and Internal Affairs Bureau (P.G. 205-32)
Drug Screening Tests for Uniformed Members of the Service as a Condition of
Discretionary Promotion (P.G. 205-34)
Voluntary Drug Testing (P.G. 205-35)
Suspension From Duty-Uniformed Member of the Service (P.G. 206-08)

FORMS AND
REPORTS

IDENTIFICATION CARD (PD416-091)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-34

DRUG SCREENING FOR UNIFORMED MEMBERS OF THE SERVICE
AS A CONDITION OF DISCRETIONARY PROMOTION
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To screen for illegal drug/controlled substance usage by uniformed members of
the service as a condition of discretionary promotion.

SCOPE

The Department has a substantial interest in ensuring that uniformed members of
the service being considered for discretionary promotions do not use illegal
drugs/controlled substances and maintain the highest standards of integrity and
performance.

DEFINITION

DISCRETIONARY PROMOTION - For the purpose of this procedure, a
“discretionary” promotion is a promotion that is not received as a result of a
competitive civil service examination. Promotions to the following ranks are
considered discretionary and are covered by this procedure: Detective Specialist,
Detective Third Grade, Detective Second Grade, Detective First Grade,
Sergeant/Special
Assignment,
Sergeant/Supervisor
Detective
Squad,
Lieutenant/Special Assignment, Lieutenant/Commander Detective Squad,
Deputy Inspector, Inspector, Deputy Chief, Assistant Chief, Bureau Chief and
Chief of Department. Under this procedure, all candidates for discretionary
promotions are subject to drug screening.

PROCEDURE

Uniformed members of the service who are candidates for discretionary promotion:

UNIFORMED
MEMBER
CONCERNED

1.

Sign form DRUG SCREENING NOTICE-DISCRETIONARY
PROMOTION (PD481-030) which indicates that the member
understands that screening is part of the candidate process for
discretionary promotion.
a.
The required screening can occur at any time after the form is
signed, but not more than ninety days prior to promotion, and not
more than eighteen months after the candidate has been promoted.

PRE-PROMOTION PROCEDURES
Members may withdraw as candidates for promotion with no penalty or
requirement to submit to drug screening by submitting a written request to their
commanding officer. This request should be made after receiving a notification
of promotion but prior to actual promotion and prior to receiving a notification to
report for a drug screening test. (If the candidate has already signed the DRUG
SCREENING NOTICE-DISCRETIONARY PROMOTION form, but has not
yet been promoted, the candidate may still withdraw from consideration at any
time prior to receiving a notification to report for a drug screening test). The
candidate’s commanding officer will immediately forward two copies of the
request to the Chief of Personnel (original through channels, copy DIRECT).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-34

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

POST PROMOTION PROCEDURES
After being promoted but prior to receiving a notification to report for a drug
screening test, members of the service may seek restoration to their prior title with
no penalty or requirement to submit to a drug screening, by submitting a written
request to their commanding officer, who will immediately forward two copies of
the request to the Chief of Personnel (original through channels, copy DIRECT).
Submit to test when notified to report for drug screening.
a.
Refusal to submit to the test will result in suspension from duty
and will be grounds for dismissal from the Department.
b.
All uniformed members of the service will be tested as a condition
of discretionary promotion.

UNIFORMED
MEMBER
CONCERNED
(continued)

2.

NOTE

In all cases, if a uniformed member of the service refuses to submit to the test, the
permanent command will be responsible for suspending the member and complying with
P.G. 206-08, “Suspension From Duty-Uniformed Member Of The Service”.

3.
4.

5.
ADDITIONAL
DATA

Prepare form listing all medications ingested or prescribed in the last
ninety days, prior to testing.
Present shield and IDENTIFICATION CARD (PD 416-091) at the
testing location to ensure that the proper individual has reported for
testing.
Comply with instructions received at testing location.

Three hair samples will be collected, cut as close to the skin as possible. The samples
should be collected from the same body area, preferably the head. The samples will be
individually placed in separate laboratory supplied “Sample Acquisition Cards,” and
sealed by the collector in the presence of the test subject. These cards will be placed in
separate plastic bags, sealed by the collector, and initialed and dated by the test subject.
Two hair samples will be forwarded to the contracted laboratory for analysis. The third
hair sample will be secured at the Medical Division for use in retesting, should the test of
the first two hair samples reveal positive results for illegal drugs/controlled substances.
Appropriate chain of custody will be maintained at all times.
Privacy and dignity will be protected. Except in unusual circumstances, hair samples will
be taken at a facility operated by the Medical Division, or at another health care facility.
The hair samples will be collected under maximum feasible privacy.
In the event that the member concerned is unable to provide adequate hair samples as
required in this procedure, a Department surgeon will be contacted. The Department
surgeon, upon conferral with the supervising chief surgeon or designee, may authorize the
collection of alternate specimen(s) to complete the drug screening test. Failure to comply
with an order by a Department surgeon will be considered a refusal of the test and grounds
for dismissal.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-34

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

One or more scientifically accepted initial screening tests will be employed in analysis. A
positive report will be made only after final confirmation testing has been conducted.
Negative test results will not be maintained, instead they will be destroyed.

(continued)

Positive test samples will be maintained by the analyzing laboratory in a secure area, and
will remain confidential unless and until Department disciplinary Charges and
Specifications are served. A member whose test is positive may, within sixty days of
notification of such result, submit a written request to the Department Advocate’s Office for
further (independent) retesting of the collected third hair sample by a laboratory certified
by the State of New York Department of Health to conduct forensic drug testing of hair
specimens. All retesting expenses, including chain of custody, will be paid by the affected
member of the service. The results of the retest will be forwarded by the independent
laboratory to the Medical Division. The Medical Division will then forward the results to
the Department Advocate’s Office. The affected member/counsel will be notified of the
results by the Department Advocate’s Office.
Testing will be conducted only for illegal drugs and controlled substances. No other
substances will be screened. The testing dates will not be announced in advance. Positive
test results, which indicate illegal or illicit drug use, will result in Department Charges and
Specifications and suspension from duty.
Uniformed members of the service screened under this procedure will continue to be
subject to drug screening pursuant to the Department’s random drug screening procedures.
RELATED
PROCEDURES

Random Drug Screening (P.G. 205-29)
Administration of Drug Screening Tests for Cause (P.G. 205-30)
Drug Screening Tests for Uniformed Members of the Service Applying for Assignments
to Designated Specialized Units (P.G. 205-31)
Random Drug Screening for Uniformed Members of the Service Assigned to Organized
Crime Control Bureau and Internal Affairs Bureau (P.G. 205-32)
Drug Screening Tests for Uniformed Members of the Service as a Condition of Civil
Service Promotion (P.G. 205-33)
Voluntary Drug Testing (P.G. 205-35)
Suspension From Duty-Uniformed Member of the Service (P.G. 206-08)

FORMS AND
REPORTS

DRUG SCREENING NOTICE-DISCRETIONARY PROMOTION (PD439-030)
IDENTIFICATION CARD (PD416-091)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-35

VOLUNTARY DRUG TESTING
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

To request permission to voluntarily take a drug screening test to determine
illegal drug/controlled substance use.

PURPOSE

.

SCOPE

This procedure is available to members of the service (uniformed and civilian)
who are the subject of unsubstantiated allegations of illegal drug or controlled
substance use where the reasonable suspicion standard has not been met. Prior to
requesting permission to take a voluntary drug-screening test, which will consist
of both hair and urine samples, members involved must consult with an attorney
or appropriate line organization representative.

PROCEDURE

Member of the service (uniformed or civilian) requesting to voluntarily take a
drug screening test:

MEMBER OF
THE SERVICE

1.

2.

Prepare a request on Typed Letterhead, addressed to the Chief of
Personnel, asking permission to voluntarily take a drug screening test.
a.
The request must contain:
(1)
The name of the union representative or attorney consulted
regarding taking the drug screening test, and
(2)
The circumstances under which the member was accused
of illegal drug/controlled substance use.
Deliver the request, personally, to the Chief of Personnel or designee.

NOTE

The request must be delivered to the Chief of Personnel or designee within twenty-four
hours of the time the member of the service became aware of the allegation of illegal
drug/controlled substance use.

CHIEF OF
PERSONNEL/
DESIGNEE

3.
4.

5.
ADDITIONAL
DATA

Upon receipt of request, verify that the member of the service was in fact
the subject of an allegation of illegal drug/controlled substance use.
Determine if member of the service became aware of the allegation of illegal
drug/controlled substance use within twenty-four hours of delivery of
request.
Direct member of the service to report to the Medical Division for
voluntary drug screening test.

The restrictive nature of this procedure should result in a limited number of drug
screening tests; however, the existence of this procedure will contribute to the goal of a
drug free Department.
This procedure is not available to members of the service who have been notified to
report for drug screening pursuant to the Department’s random drug screening
procedures.

RELATED
PROCEDURES

Administration Of Drug Screening Tests For Cause (P.G. 205-30)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-36

EMPLOYMENT DISCRIMINATION
DATE ISSUED:

11/18/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

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PURPOSE

To process and resolve all employee complaints of discrimination including gender
discrimination, sexual harassment and related retaliation against those who make a
complaint of discrimination, including retaliation, or those who cooperate in such an
investigation.

SCOPE

Applicants and members of the service who have a complaint of discrimination,
including retaliation, or have any questions regarding these issues, are urged to contact
the Office of Equal Employment Opportunity. It is the goal of this Department that the
effective use of this procedure will result in an equitable resolution of the complaint and
prevent any discriminatory practice from harming other employees. Managers and
supervisors are directed to make all employment decisions in accordance with the
Department’s equal employment opportunity policy. Any supervisor or Equal
Employment Opportunity Liaison who becomes aware of any discrimination/retaliation
complaint or problem MUST report the complaint or problem to the Office of Equal
Employment Opportunity, which will determine the merits of the complaint or problem.
Federal, State and/or City laws and the Department Manual, prohibit discrimination
based on actual or perceived status of a person’s race, color, national origin, alienage
or citizenship status, religion or creed, gender (including gender identity), disability,
age (18 and over), military status, unemployment status, prior record of arrest or
conviction (under some circumstances), marital status, partnership status,
predisposing genetic characteristic, sexual orientation, or status as a victim or
witness of domestic violence, sexual offenses and stalking and as follows:
a.
Discriminatory treatment regarding any term, condition or privilege of
employment including hiring, assignments, working conditions, salary and
benefits, evaluations, promotions, training, transfers, discipline, and
termination.
b.
Sexual harassment of employee(s) by another employee(s).
c.
Policy that has a disproportionate impact on a group specifically protected by
law, unless the policy is justified by business necessity.
d.
Failure to make a reasonable accommodation (if possible, without undue
hardship to the employer) for an employee with a disability, or for an
employee’s religious observance.
e.
Discriminatory harassment, intimidation, ridicule, insults, including, but not
limited to, using discourteous, disparaging or disrespectful remarks.
f.
Retaliation and/or harassment against an employee for filing a discrimination
complaint or for cooperating in the investigation of a complaint.
All forms of discrimination, including retaliation, are prohibited both in the actual
workplace and in any location that can be reasonably regarded as an extension of the
workplace, such as an off-site Department sanctioned social function. A member of
the service should file a complaint with the Office of Equal Employment Opportunity
at the earliest opportunity, if the employee believes that a manager, supervisor or any
other employee has engaged in any of the conduct described above.

NEW  YORK  CITY  POLICE  DEPARTMENT

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NOTE

OFFICE OF EQUAL EMPLOYMENT OPPORTUNITY COMPLAINT OF
EMPLOYMENT DISCRIMINATION (PD413-150) forms must be readily available at
all New York City Police Department facilities. Additionally, this form is available for
viewing and printing via the New York City Police Department’s Intranet for those
individuals who have access to the Department’s Local Area Network (LAN).

DEFINITIONS

EMPLOYMENT DISCRIMINATION – disparate treatment of employees regarding
any terms, conditions or privileges of employment including hiring, assignments,
working conditions, salary and benefits, evaluations, promotions, training, transfers,
discipline and termination, based on actual or perceived status of a person’s race,
color, national origin, alienage or citizenship status, religion or creed, gender
(including gender identity), disability, age (18 and over), military status,
unemployment status, prior record of arrest or conviction (under some
circumstances), marital status, partnership status, predisposing genetic characteristic,
sexual orientation, or status as victim or witness of domestic violence, sexual
offenses and stalking. Sexual harassment is a form of gender discrimination.

NOTE

The Department prohibits the display in any form of offensive sexual, ethnic, racial,
religious, or other discriminatory material in or while using Department facilities or
resources. Forms of display include but are not limited to tattoos, graffiti drawn on
Department property (e.g. lockers, vehicles, in toilet facilities, ACTIVITY LOGS [PD112145], Notice of Parking Violations, summonses, or any other Department forms, etc.),
poster, (e.g. centerfolds of magazines, etc.), audio recording or broadcast, or an adult
movie/program or other offensive material, shown through the use of a video cassette or
DVD or received through an adult channel from a cable or satellite company, or through
a derogatory e-mail communication, or voice mail communications, or through any
electronic or other device. Refer to P.G. 205-37, “Sexual, Ethnic, Racial, Religious, or
Other Discriminatory Slurs Through Display of Offensive Material,” for guidelines on
handling incidents involving the display of offensive material.

SEXUAL HARASSMENT - unwelcome sexual advances, requests for sexual favors and
other verbal or physical conduct of a sexual nature constitute sexual harassment when:
a.
Submission to such conduct is made either explicitly or implicitly a term
or condition of an individual’s employment; or
b.
Submission to or rejection of such conduct by an individual is used as the
basis for employment decisions affecting such individual; or
c.
Such conduct has the effect of unreasonably interfering with an
individual’s work performance or creating an intimidating, hostile or
offensive work environment.
NOTE

Conduct which can, in certain circumstances, be considered sexual harassment includes,
but is not limited to, sexually suggestive remarks, pictures, gesturing, verbal harassment
or abuse of a sexual nature, subtle or direct propositions for sexual favors, and any
unnecessary, or unwanted, touching, patting or pinching.

DISABILITY - a physical, medical, mental, or psychological impairment which
substantially limits one or more of the major life activities of the individual; a
history or record of such impairment; or being regarded as having such an impairment.

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NOTE

An applicant or employee who requires an accommodation based on a qualified protected
class status shall complete Department form, REQUEST FOR REASONABLE
ACCOMMODATION FOR NEW YORK CITY POLICE DEPARTMENT JOB
APPLICANTS (PD407-015) or REQUEST FOR REASONABLE ACCOMMODATION
FOR NEW YORK CITY POLICE DEPARTMENT EMPLOYEES (PD407-015-A), as
appropriate. These forms are readily available at all New York City Police Department
facilities and on the NYPD intranet.

DEFINITIONS

RETALIATION - it is unlawful to retaliate against or harass any person for filing
an Equal Employment Opportunity complaint or for cooperating in the
investigation of an Equal Employment Opportunity complaint or opposing or
reporting any policies, practices, or action which he/she believes to be
discriminatory. Any member of the service who engages in such retaliation or
harassment will be subject to discipline.

(continued)

REPORTING
REQUIREMENTS

I.

II.

III.

IV.

Any non-supervisory member of the service who becomes aware of an
employment discrimination complaint or problem is strongly encouraged to
report the complaint or the problem to the Office of Equal Employment
Opportunity (O.E.E.O.), a supervisor at any level, or an E.E.O. Liaison.
Any non-supervisory member of the service who (1) becomes aware of a
complaint or problem of retaliation for making an E.E.O. complaint or
participating in an E.E.O. investigation, or (2) is asked or encouraged to retaliate
against a member of the service for making an E.E.O. complaint or participating
in an E.E.O. investigation, is strongly encouraged to report that conduct to the
O.E.E.O., a supervisor at any level, or an E.E.O. Liaison.
Any supervisor or E.E.O. Liaison who observes conduct of a discriminatory
nature, becomes aware of an allegation or complaint of discrimination or
sexual harassment, or who observes or becomes aware of any act of
retaliation regarding E.E.O. matters, must notify the O.E.E.O., via
telephone, or in person, by the next business day.
Any supervisor, who notifies the O.E.E.O. as per subdivision III above,
must submit a report on Typed Letterhead, to the O.E.E.O., within five
business days.

PROCEDURE

When a member of the service (uniformed or civilian) or an applicant for
employment believes that discrimination or sexual harassment exists as defined
herein, and as more fully explained in the Equal Employment Opportunity Policy
Statement (SP 297) and/or Sexual Harassment Policy Statement (SP 281), or that
retaliation relating to E.E.O. issues has occurred:

MEMBER
CONCERNED

1.

File a complaint with any of the following:
a.
Supervisor (uniformed or civilian),
b.
Supervisory head,
c.
Commanding officer,
d.
Office of Equal Employment Opportunity.
e.
Equal Employment Opportunity Liaison.

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Trained Equal Employment Opportunity Liaisons have been designated throughout the
Department to provide assistance to complainants, witnesses and others regarding any
Equal Employment Opportunity matter. A complete list of E.E.O. Liaisons is located in
the “Appendix” of the annual E.E.O. Policy Book.
Members of the service may telephone the Office of Equal Employment Opportunity
anonymously to file a complaint and/or discuss matters regarding discrimination. An
Office of Equal Employment Opportunity investigator will be able to provide counseling
and take appropriate follow-up action. Members concerned should understand that the
cooperation of complainants and witnesses may be needed to rectify or address a
problem of discrimination.

SUPERVISOR/
SUPERVISORY
HEAD/C.O./
E.E.O. LIAISON

2.

Immediately upon observing conduct of a discriminatory or retaliatory
nature, or becoming aware of an allegation or complaint of discrimination,
sexual harassment, or retaliation relating to E.E.O. issues, telephone facts to
the O.E.E.O., during business hours, or the next business day, Monday
through Friday, 0800 to 1800 hours. (If non-business hours, leave message
on voice mail and an O.E.E.O. investigator will contact caller.)
a.
Obtain O.E.E.O. case number when applicable, and name of the O.E.E.O.
investigator.
b.
Supervisors and E.E.O. Liaisons will be guided by information
received from the O.E.E.O.

NOTE

Any supervisor who becomes aware of any employment discrimination complaint or
problem must, as soon as practicable, take such actions as directed by the O.E.E.O. to
prevent employment discrimination, including sexual harassment, and related retaliation
from occurring in the future. Such actions may include, but not be limited to, ordering
informal counseling for the respondent, ordering instruction on E.E.O. matters for
members of the command/unit, advising members of the command/unit that employment
discrimination, including sexual harassment, and retaliation are prohibited, and/or
advising the respondent that the N.Y.P.D. will not tolerate such behavior and that
discipline may result. Any supervisor who fails to take actions as directed by the
O.E.E.O. will be subject to discipline.

SUPERVISOR/
SUPERVISORY
HEAD/C.O.

3.

NOTE

Any supervisor or E.E.O. Liaison who fails to report an employment discrimination complaint
or problem, including retaliation, to the O.E.E.O. as required, and/or within the required
time frames and/or who fails to take such actions as directed by the O.E.E.O. to prevent
employment discrimination, including sexual harassment and retaliation, from occurring in
the future will be subject to disciplinary action.

OFFICE OF
EQUAL
EMPLOYMENT
OPPORTUNITY

4.
5.

Forward written report, on Typed Letterhead, to the O.E.E.O., within
five business days.

Notify commanding officer/supervisory head, if/when appropriate.
Emphasize to the commanding officer/supervisory head and all others
concerned that reprisal or retaliation, against complainants and/or witnesses,
is against the law and allegations of retaliation will be investigated and, if
substantiated, members will be subject to disciplinary action.

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OFFICE OF
EQUAL
EMPLOYMENT
OPPORTUNITY
(continued)

6.

NOTE

Upon receiving a complaint, the O.E.E.O. will attempt to contact and interview the
complainant, and will advise the complainant that he/she may meet with an Office of
Equal Employment Opportunity investigator to discuss the complaint at a discreet
location of his/her choice to protect his/her confidentiality. Such locations may include
the Office of Equal Employment Opportunity or the complainant’s home, before, during
or after work hours, at the member’s request. The choice of location will not include the
complainant’s command. Additionally, the member will be advised that he/she may be
accompanied by a representative of his/her choice. Members of the service must obtain
approval from their supervisor before leaving work assignment(s) in order to meet the
Office of Equal Employment Opportunity investigator. The member concerned is not
required to inform his/her supervisor of the subject matter of the meeting. Supervisors
cannot unreasonably deny permission to attend the meeting. Members are reminded
that they do not have to notify their supervisors if they meet with O.E.E.O. during nonworking hours.

OFFICE OF
EQUAL
EMPLOYMENT
OPPORTUNITY

8.

7.

9.

10.
11.

12.

COMMANDING
OFFICER/
SUPERVISORY
HEAD

13.

14.

Record required data in appropriate O.E.E.O. record and assign a case number to
all E.E.O. complaints.
Forward, to the reporting supervisor and the complainant’s commanding
officer/supervisory head, a memorandum advising them as to their
immediate responsibilities regarding the complaint or problem.

Counsel member filing a complaint about options for handling a
complaint or refer member to other personnel for assistance.
If it is determined that an investigation is to be conducted, notify respondent, in
writing, of the nature of the allegation(s), when necessary. Remind respondent that
discrimination, including retaliation, will not be tolerated.
In cases where conciliation will take place, complete conciliation process
within sixty days of receiving a request for conciliation.
After completion of the O.E.E.O. investigation, forward results of the
investigation conducted by the O.E.E.O. to Police Commissioner with
recommendations for specific corrective action, as appropriate.
Notify complaining member, in writing, of the outcome of the
investigation, and any corrective/disciplinary action taken.
a.
Notify respondent about the outcome of the investigation, in
writing, when appropriate.
Conduct field investigation or counsel complainant and conciliate matter
as directed by, and under the guidance of, the Deputy Commissioner,
Equal Employment Opportunity.
At conclusion of investigation/conciliation, forward written report, on
Typed Letterhead, to the O.E.E.O., and include copy of entire file.
a.
Refer to O.E.E.O. case number.
b.
Include summary of complaint allegation(s) and subsequent findings.
c.
Advise what corrective action, if any, should be taken to resolve
the complaint.
d.
Make recommendation(s) to preclude a recurrence.

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COMMANDING
OFFICER/
SUPERVISORY
HEAD
(continued)

15.

NOTE

Copies of all documents related to O.E.E.O. complaints and investigation must be
maintained in the command, consistent with confidentiality requirements discussed below.

ADDITIONAL
DATA

CONFIDENTIALITY

Take all reasonable steps necessary to prevent the respondent from engaging in
additional employment discrimination, including retaliation, particularly in cases
after an O.E.E.O. investigation has substantiated an allegation, in whole or in part.
a.
Any action taken must be reported to the O.E.E.O. and
documented in the complaint file.

All Equal Employment Opportunity complaints will be handled under the direction of the Deputy
Commissioner, Equal Employment Opportunity, who reports directly to the Police
Commissioner. These complaints will be handled in consultation with the Office of the Deputy
Commissioner, Legal Matters, where appropriate. The Office of Equal Employment
Opportunity, all Department supervisors, managers, and Equal Employment Opportunity
Liaisons will treat each complaint CONFIDENTIALLY. This means that information obtained
from the complainant will not be discussed with other personnel except as necessary to
investigate and resolve the complaint, or other matter, or as required by law. Complainants and
witnesses should make every effort to maintain the confidential nature of this process.
COUNSELING
The complainant will be interviewed to ascertain the details of the complaint, and will
be apprised of the options for handling the complaint. These may include:
A.
Investigation by the Deputy Commissioner, Equal Employment Opportunity
B.
Investigation by the member’s commanding officer under the guidance and
direction of the Deputy Commissioner, Equal Employment Opportunity
C.
Mediation by a neutral mediation service
D.
Conciliation by the O.E.E.O.
E.
Conciliation by the member’s commanding officer under the guidance of the O.E.E.O.
F.
Further actions the member of the service can take on his/her own behalf
G.
The member of the service filing a formal complaint with an outside agency
H
Referral of the member concerned to other personnel for assistance, if it appears
that the complaint does not involve an Equal Employment Opportunity problem.
MEDIATION
In appropriate cases, certain EEO complaints will be referred for mediation at a neutral
mediation service. Mediation is an early dispute resolution program designed to help
resolve EEO complaints at the earliest stage possible without the need for a formal
investigation. The procedure is not adversarial, but is a means of finding a mutually
acceptable end to the parties’ differences. This process is voluntary and the parties must
mutually agree to the outcome. If the parties cannot agree upon a resolution, the matter
will be referred back to the Office of Equal Employment Opportunity for appropriate
action. If a resolution is reached after mediation, no notations concerning the matter will
be made on the respondent’s Central Personnel Index record.

NEW  YORK  CITY  POLICE  DEPARTMENT

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ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

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CONCILIATION
In appropriate cases, an attempt will be made to resolve the complaint with the goal that
the parties will voluntarily agree to a resolution of the matter involved. The conciliation
process will be conducted consistent with the guidelines issued by the New York City
Department of Citywide Administrative Services.
INVESTIGATION
An investigation will be conducted by the Office of Equal Employment Opportunity or a person
acting under the direction of the Deputy Commissioner, Equal Employment Opportunity, which
may include a field commander. The investigation begins after the Deputy Commissioner, Equal
Employment Opportunity: (1) receives either an oral or a written complaint of discrimination, and
(2) determines that the allegations in the complaint are sufficient to establish a case of unlawful
discrimination, including retaliation. After receiving the notice and copy of the complaint, the
respondent has the right to respond in writing. The respondent’s right to respond shall remain in
effect until the investigation process has ended. Respondents are encouraged to submit their written
response as soon as possible after receipt. Respondents shall make every effort to maintain the
confidentiality of the EEO process.
In order to encourage members of the service to come forward, all communications between
complainants and the Office of Equal Employment Opportunity relating to discrimination
complaints will be kept confidential consistent with the above statement regarding
CONFIDENTIALITY and consistent with guidelines issued by the New York City Department of
Citywide Administrative Services. In appropriate cases, the investigation will be conducted in
conjunction with the New York City Police Department’s Internal Affairs Bureau. Consultations
with other New York City Police Department units during the course of an investigation or other
attempt to resolve a complaint of employment discrimination is, as determined by the Deputy
Commissioner, Equal Employment Opportunity, consistent with the above statement regarding
CONFIDENTIALITY. Any person who is interviewed in the course of an investigation shall have
the right to be accompanied by a representative of his/her choice.
At the conclusion of an investigation by the O.E.E.O., the Deputy Commissioner, Equal
Employment Opportunity will make a confidential written report of the investigation to
the Police Commissioner. If the Deputy Commissioner, Equal Employment Opportunity
concludes, on the basis of the investigation, that the allegation of discrimination is
substantiated, the Deputy Commissioner shall recommend appropriate corrective action.
The Police Commissioner will review the report prepared by the Deputy Commissioner, Equal
Employment Opportunity and make a final determination regarding the Office of Equal
Employment Opportunity investigation and any recommendation for corrective action.
Disciplinary action shall be taken in accordance with any applicable provisions of law, rules and
regulations, and collective bargaining agreements.
Following the endorsement by the Police Commissioner of a recommendation by the
Deputy Commissioner, Equal Employment Opportunity that a complaint is
substantiated, in whole or in part, the O.E.E.O. will require the commanding officer of
the involved command, or other appropriate person, to appear at its office to discuss the
final report with the Commanding Officer, O.E.E.O., or his/her designee. The
commanding officer or other appropriate person shall take action as may be directed by
the O.E.E.O. to address the issues raised therein. The meeting as well as a record of
action taken shall be documented in the O.E.E.O. file.

NEW  YORK  CITY  POLICE  DEPARTMENT

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ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

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Following the endorsement by the Police Commissioner of a recommendation by the
Deputy Commissioner, Equal Employment Opportunity, that a complaint of
discrimination is “unsubstantiated” (as opposed to “unfounded”), the O.E.E.O. may
require a commanding officer of the involved command, or other appropriate person, to
appear at its office to discuss the final report with the Commanding Officer, O.E.E.O.,
or his/her designee. The commanding officer or other appropriate person shall take
action as may be directed by the O.E.E.O. to address the issues raised therein. The
meeting, as well as a record of action taken, shall be documented in the O.E.E.O. file.
If the Deputy Commissioner, Equal Employment Opportunity concludes, as a result of
either an O.E.E.O. or field investigation, that an act of employment discrimination or
retaliation has occurred but cannot identify the person(s) responsible, the O.E.E.O. may
require the commanding officer/unit head of the command/unit of occurrence, or other
appropriate person, to appear at the O.E.E.O. to discuss the final report with the
Commanding Officer, O.E.E.O., or his/her designee. The commanding officer or other
appropriate person shall take action as may be directed by the O.E.E.O. to address the
issues raised therein. The meeting as well as a record of action taken shall be
documented in the O.E.E.O. file.
At the discretion of the Deputy Commissioner, Equal Employment Opportunity, portions
of the report may be redacted prior to any such meeting.
When charges and specifications are pending against a member of the service, an
allegation of discriminatory treatment raised as a defense to the charges by the
respondent member of the service shall vest in the exclusive jurisdiction of the Deputy
Commissioner, Trials until the charges and specifications have been resolved. After the
charges and specifications have been resolved, jurisdiction over the allegation of
discrimination shall be assumed by the Deputy Commissioner, Equal Employment
Opportunity. In all other disciplinary matters, any allegation of discrimination raised
by the respondent member of the service must be filed with the Office of Equal
Employment Opportunity.
ADDITIONAL PLACES WHERE A COMPLAINT OF DISCRIMINATION MAY BE MADE
Any member of the service (uniformed or civilian) or applicant for employment who believes that
he/she has experienced discrimination has a right to file a formal complaint with the federal, state
or local agencies listed below. A person does not give up this right when he/she files a complaint
with the Police Department’s Office of Equal Employment Opportunity. The following local, state
and federal agencies enforce laws against discrimination:

NEW YORK CITY COMMISSION ON HUMAN RIGHTS
40 Rector Street, 9th Floor
New York, New York 10006

NEW  YORK  CITY  POLICE  DEPARTMENT

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ADDITIONAL
DATA
(continued)

9 of 10

NEW YORK STATE DIVISION OF HUMAN RIGHTS
Headquarters
One Fordham Plaza, 4th Floor
Bronx, New York 10458
OR
20 Exchange Place, 2nd Floor
New York, New York 10005

OR
163 West 125th Street, 4th Floor
New York, New York 10027

OR
55 Hanson Place, Room 304
Brooklyn, New York 11217
UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION
New York District Office
33 Whitehall Street, 5th Floor
New York, New York 10004
TIME PERIODS FOR THE TIMELY FILING OF COMPLAINTS OF
DISCRIMINATION, INCLUDING RETALIATION, (MEASURED FROM THE DATE
OF OCCURRENCE OF A DISCRIMINATORY ACTION):
a.

New York City Police Department - one year.

The one year time period for filing complaints of discrimination, including retaliation, with the New
York City Police Department shall not serve as a limitation upon the Department’s authority to
discipline members of the service as otherwise authorized pursuant to applicable law.
b.
c.
d.

RELATED
PROCEDURES

New York City Commission on Human Rights - one year (New York City
Administrative Code, Title 8, Chapter 1).
New York State Division of Human Rights - one year (New York Executive Law,
Article 15, section 297) (may not file if civil action filed first).
United States Equal Employment Opportunity Commission - one hundred and eighty days
except that in some instances where there has been a prior filing with either (b) or (c)
above, the time period may be extended. A member of the service is advised to contact the
United States Equal Employment Opportunity Commission directly for guidance on this
issue (42 USC, section 2000e-5[e][i]).

Operations Coordinator (P.G. 202-11)
Desk Officer (P.G. 202-14)
Sexual, Ethnic, Racial, Religious, or Other Discriminatory Slurs Through Display of
Offensive Material (P.G. 205-37)

NEW  YORK  CITY  POLICE  DEPARTMENT

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FORMS AND
REPORTS

DATE EFFECTIVE:

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ACTIVITY LOG (PD112-145)
REQUEST FOR REASONABLE ACCOMMODATION FOR NEW YORK CITY
POLICE DEPARTMENT JOB APPLICANTS (PD407-015)
REQUEST FOR REASONABLE ACCOMMODATION FOR NEW YORK CITY
POLICE DEPARTMENT EMPLOYEES (PD407-015-A)
OFFICE OF EQUAL EMPLOYMENT OPPORTUNITY COMPLAINT OF
EMPLOYMENT DISCRIMINATION (PD413-150)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-37

SEXUAL, ETHNIC, RACIAL, RELIGIOUS, OR OTHER
DISCRIMINATION SLURS THROUGH DISPLAY OF OFFENSIVE
MATERIAL
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To eliminate the display of offensive sexual, ethnic, racial, religious, or other
discriminatory material throughout the Department.

SCOPE

It is the goal of the Department to ensure, to the extent possible, a discrimination free
work environment. In furtherance of this goal, the Department prohibits the display
of offensive sexual, ethnic, racial, religious, or other discriminatory material.
One form of job discrimination, which may create a hostile work environment, is
the display of sexually explicit material in the workplace. Other forms of a hostile
work environment can occur through the display of offensive ethnic, racial,
religious, or other discriminatory materials or graffiti, whether they deface
Department property or not. Such displays might be in the form of, but are not
limited to tattoos, graffiti drawn on Department property (e.g., lockers, vehicles, in
toilet facilities, ACTIVITY LOGS [PD112-145], Notice of Parking Violations,
summonses, or any other Department forms, etc.), poster, (e.g. centerfolds of
magazines, etc.), or an adult movie/program or other offensive material, shown
through the use of a video cassette or DVD or received through an adult channel
from a cable or satellite company, or an audio recording or broadcast, or an e-mail
communication, or through any electronic or other device.
No form of defacement of Department property or display of offensive materials or
sexually explicit television programs or videotapes, or derogatory e-mail
communications, or voice mail communications, in or using Department facilities or
resources, is acceptable. Commanding officers and unit heads shall keep their work
sites free from such displays etc.

PROCEDURE

When a display of offensive material is detected:

MEMBER
CONCERNED

1.

NOTE

As indicated, members of the service have the option of filing a complaint with Equal
Employment Opportunity Liaisons. Trained Equal Employment Opportunity Liaisons
have been designated throughout the Department to provide assistance to complainants,
witnesses and others regarding any Equal Employment Opportunity matter. A complete
list of Equal Employment Opportunity Liaisons is located in the “Appendix” of the
annual Equal Employment Opportunity Policy Book.

Any non-supervisory member of the service (uniformed or civilian) who
becomes aware of the display of offensive material is strongly
encouraged to report it to one or more of the following:
a.
Supervisor (uniformed or civilian)
b.
Supervisory head
c.
Commanding officer
d.
Equal Employment Opportunity Liaison
e.
Office of Equal Employment Opportunity (O.E.E.O.).

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PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-37

REVISION NUMBER:

PAGE:

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2 of 3

A SUPERVISOR WHO BECOMES AWARE OF THE DISPLAY OF
OFFENSIVE MATERIAL WILL AS SOON AS POSSIBLE:
SUPERVISORY
MEMBER

2.
3.
4.
5.
6.
7.

Notify O.E.E.O. and obtain case number.
Notify commanding officer/unit head.
Take possession of, or photograph, the offensive material, under the
direction of the O.E.E.O., prior to correcting the condition.
Voucher offensive material concerned as investigatory evidence.
Make Command Log entry of details.
Forward report, on Typed Letterhead, to the O.E.E.O., within five
business days.

8.

Ensure that the commanding officer/unit head is notified of the display of
offensive material.

COMMANDING 9.
OFFICER/
UNIT HEAD

Inform/advise members of command, as appropriate, upon receiving a
complaint of a display of offensive material, or having witnessed such
display that:
a.
A display of offensive material has occurred and that such display
violates Department policy;
b.
This behavior will not be tolerated and is subject to disciplinary
action.
Confer with O.E.E.O. and determine appropriate follow-up/investigatory
action.
Notify O.E.E.O., promptly by telephone, of results of any investigation.
Forward results of investigation on Typed Letterhead to the Office of
Equal Employment Opportunity.

O.E.E.O.

10.
11.
12.

ADDITIONAL
DATA

It will be incumbent upon all supervisors, and in particular the operations coordinator and
the desk officer, when they make their daily inspections as provided for in P.G. 202-11,
“Operations Coordinator” and P.G. 202-14, “Desk Officer”, to ensure that no form of
offensive material is displayed. Also, all Department vehicles will be inspected by the
operator, prior to use, to ensure that there is no graffiti or any other form of offensive
sexual, ethnic, racial, religious, or other discriminatory material displayed. Should any
such material be found in a Department vehicle, the procedures detailed above will be
followed.
After business hours and on weekends, O.E.E.O. receives messages via office voice mail
and will make return phone calls on the next business day.
In addition to reporting the observation to O.E.E.O, corrective action may take the form
of removing the offensive material if it is a magazine or poster, etc., or having a WORK
ORDER (PD176-161) prepared and forwarded, if necessary.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-37

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

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3 of 3

In addition, the following rules regarding audio recordings and broadcasts, cable
television services or the use of video cassette recorders (VCR's) and tapes in
Department facilities will be adhered to:
a.
Sexually explicit audio broadcasts, television programs or videotapes shall not
be listened to, shown or viewed in Department facilities, unless necessary as
part of a documented, on-going, official investigation.
b.
Premium channels, which provide sexually explicit material, will not be
permitted to be received on any cable box at a Department facility.
c.
Commanding officers/unit heads will contact cable television companies and
have them "block out" any stations received on the basic package which
routinely show sexually explicit programming, if possible.
Commanding officers/unit heads must stress to their subordinates that these forms of
behavior will not be tolerated.

RELATED
PROCEDURES

Operations Coordinator (P.G. 202-11)
Desk Officer (P.G. 202-14)
Employment Discrimination (P.G. 205-36)

FORMS AND
REPORTS

Typed Letterhead
ACTIVITY LOG (PD112-145)
WORK ORDER (PD176-161)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-38

INVESTIGATION OF INCIDENTS OF RETALIATION AGAINST
MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To provide guidelines in accordance with the provisions of the Whistleblowers
Law for the investigation of allegations of retaliation made by members of the
service who have voluntarily reported misconduct or corruption.

DEFINITION

WHISTLEBLOWERS LAW - An Administrative Code provision which
encourages City employees to report improper conduct, i.e., corruption, criminal
activity, conflict of interest, gross mismanagement or abuse of authority, within
their respective agencies. This law protects City employees who report such
wrongdoing from any form of retaliation, i.e., dismissal, demotion, suspension,
disciplinary action, negative performance evaluation, any action resulting in loss
of staff, office space or equipment or other benefit, failure to appoint, failure to
promote, or any transfer or assignment or failure to transfer or assign against the
wishes of the affected employee.

SCOPE

The Department has the responsibility to encourage members to come forward
and voluntarily provide information regarding misconduct and corruption.
Inherent in this responsibility is the ability to protect those members from
retaliation.
IT IS THE POLICY OF THIS DEPARTMENT THAT
RETALIATION AGAINST ANY MEMBER OF THE SERVICE FOR
VOLUNTARILY PROVIDING INFORMATION REGARDING MISCONDUCT
AND CORRUPTION WILL NOT BE TOLERATED.

PROCEDURE

When a member of the service believes he/she is the victim of retaliation for
voluntarily providing information regarding misconduct or corruption.

MEMBER OF
THE SERVICE

1.

NOTE

A member of the service may elect to report that he or she has been the victim of
retaliation as outlined in this procedure directly to the Employee Relations Section. If
such a complaint is received at the Employee Relations Section, or any unit other than
the Internal Affairs Bureau (whether from the member directly or from an outside
agency/organization) the unit receiving the complaint MUST notify the Internal Affairs
Bureau and forward all pertinent information directly to the Internal Affairs Bureau for
appropriate action.
Any member of the service who is made aware of an allegation of retaliation for
reporting wrongdoing shall make reasonable efforts to protect the anonymity and
confidentiality of the employee making the allegation.

MEMBER
CONCERNED,
IAB
COMMAND
CENTER

2.
3.

Notify Internal Affairs Bureau Command Center at (212) 741-8401.

Record pertinent information and assign a log number.
Have an immediate preliminary investigation conducted to obtain all
available facts and evidence.
a.
Indicate results in log.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-38

REVISION NUMBER:

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NOTE

Members of the service should comply with the provisions of P.G. 205-36, “Employment
Discrimination,” to lodge a complaint of retaliation regarding an equal employment
opportunity issue. Allegations of retaliation involving equal employment opportunity
issues (employment discrimination, sexual harassment, etc.) MUST be referred to the
Office of Equal Employment Opportunity for investigation.

CHIEF OF
INTERNAL
AFFAIRS

4.

NOTE

Only the Internal Affairs Bureau or Office of Equal Employment Opportunity are
authorized to conduct investigations involving allegations of retaliation against any
member of the service for voluntarily having provided information regarding misconduct
or corruption. Allegations which do not violate the Whistleblowers Law will be referred
to the appropriate investigative unit concerned for additional action.

5.

6.

Evaluate each complaint to determine whether the case may fall within
the purview of the Whistleblowers Law.
Refer cases requiring further investigation concerning violations of the
Whistleblowers Law to either the Internal Affairs Bureau or Office of
Equal Employment Opportunity, as applicable.

Forward notification to the Employee Relations Section of allegations of
violations of the Whistleblower Law. Notification will NOT be made for
allegations that have been referred to OEEO.

NOTE

In certain instances, to maintain the confidentiality of an associated investigation,
notification to the Employee Relations Section will not be made until such time as the
Internal Affairs Bureau deems it appropriate.

EMPLOYEE
RELATIONS
SECTION

7.

Contact complainant upon receipt of notification and offer the services of
the appropriate Department employee assistance program.

IAB
INVESTIGATIVE
GROUP

8.

Forward report through channels upon completion of investigation.

NOTE

Due to the need to maintain the confidentiality of investigations to the extent possible,
OEEO will not be required to forward reports of employment discrimination retaliation.
These reports will remain on file at OEEO until such time that disclosure thereof is
necessary.

CHIEF OF
INTERNAL
AFFAIRS

9.

Forward report and recommendations to the Police Commissioner.

POLICE
COMMISSIONER

10.

Review report and direct necessary action.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-38

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

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3 of 3

Members of the service are reminded that the Department has several employee
assistance units available to provide help in addressing a personal or professional
problem. To obtain additional information regarding the types of services provided by
these units, members can refer to the Department publication entitled EMPLOYEE
ASSISTANCE PROGRAMS AND RESOURCE BOOKLET (BM497).
Members of the service who voluntarily provide information or assistance in
internal/external investigations should be acknowledged for their high acts of integrity.
In order to acknowledge such members, while maintaining the confidentiality of their
actions, a sub-committee of the Integrity Review Board is established. This special subcommittee shall consist of the First Deputy Commissioner, Chief of Personnel, and the
Chief of Internal Affairs (principals only, no representatives). It will be the
responsibility of the sub-committee to review the actions of those members of the service
who have voluntarily come forward and provided information, and recommend
appropriate acknowledgement to the Police Commissioner.

RELATED
PROCEDURES

Employment Discrimination (P.G. 205-36)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-39

DEPARTMENTAL RECOGNITION
DATE ISSUED:

08/19/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 10

PURPOSE

To process requests for Departmental recognition.

PROCEDURE

Whenever a uniformed or civilian member of the service performs an act worthy
of departmental recognition and is recommended by a supervisor, a co-worker or
a member of the community:

NOTE

Members of the service involved in undercover or confidential operations will be guided
by the direction of their Bureau Chief/Counterpart when submitting requests for
departmental recognition.

MEMBER’S
IMMEDIATE
SUPERVISOR
(REGARDLESS
OF COMMAND)

1.

2.

Prepare DEPARTMENTAL RECOGNITION REQUEST (PD439-162).
a.
All requests for departmental recognition, with the exception of
those requests involving members assigned to the Housing
Bureau, Detective Bureau (not including precinct detective
squads), Organized Crime Control Bureau, Transit Bureau,
Special Operations Division, and Chief of Transportation, will be
processed through patrol precincts.
b.
Commands which report to the Housing Bureau, Detective Bureau
(not including precinct detective squads), Organized Crime Control
Bureau, Transit Bureau Special Operations Division, and Chief of
Transportation will process all requests for departmental
recognition involving assigned members in a similar manner as
requests processed through patrol precincts. (See “Additional
Data” regarding the chain of command to be utilized by
bureaus/divisions exempt from processing requests through patrol
precincts.
c.
Requests involving members assigned to precinct detective squads
will be processed through patrol precincts.
d.
If two or more precincts within the same borough are involved in
the same incident, the patrol borough commander will designate
which Precinct Recognition Committee will conduct the
investigation and prepare the appropriate documentation. If two
or more precincts are involved, and the precincts are in different
boroughs, the Honor Committee will make the designation, except
for cases involving integrity. In those instances, the Integrity
Review Board will make the designation.
e.
Acts worthy of departmental recognition which involve members
from multiple bureau/division commands will be processed
through patrol precincts.
Prepare separate DEPARTMENTAL RECOGNITION REQUEST for
each member of the service involved.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-39

REVISION NUMBER:

PAGE:

08/19/13

2 of 10

Departmental Recognition Committees, composed of five uniformed members of the
service: two ranking officers (one of whom will be designated chairperson) and three nonsupervisory officers (which may include a member of the precinct detective squad), will be
established by each precinct and patrol borough command. Similarly, commands which
report to the Housing Bureau, Detective Bureau (not including precinct detective squads),
Organized Crime Control Bureau, Transit Bureau, Special Operations Division, and
Chief of Transportation will also establish Departmental Recognition Committees utilizing
the same group composition. Bureau Recognition Committees will be established in each
bureau command for these more complex or unusual cases.

NOTE

Request for departmental recognition should be limited to those members who are directly
involved with the arrest/incident (i.e. arresting officer and partner). If the incident involved
personal risk, danger or unusual accomplishment, each member requesting recognition must
explain their direct involvement in the incident. Furthermore, supervisors of units must
explain how their actions exceeded normal supervisory or administrative duties in order to be
considered for recognition.
The highest ranking officer who is responsible for indicating approval/disapproval of
REQUEST MUST be in a rank of one level higher than any of the recipients of the medal
and MUST not be one of the recipients of the requesting medal. Each additional
endorsement (when applicable) MUST be approved/disapproved by the next higher rank
based on the previous endorsement.

MEMBER’S
IMMEDIATE
SUPERVISOR

3.

Deliver completed forms to Operations Coordinator, precinct of
occurrence or command counterpart.

PRECINCT
OPERATIONS
COORDINATOR/
COUNTERPART

4.

Assign precinct/command serial number to all REQUESTS.
a.
If more than one member of the service is involved in the same
incident, the same precinct/command serial number will be used.
Assign REQUEST to ranking officer for investigation.

RANKING
OFFICER

6.

5.

7.

8.

Conduct investigation including:
a.
Checking Department records.
b.
Interviewing members involved, including patrol supervisor or
other supervisory personnel, when appropriate.
c.
Interviewing witnesses (in person or by telephone).
d.
Obtaining signed statements from witnesses, when possible.
e.
Reducing oral statements to writing and signing, when applicable.
f.
Attaching statements to REQUEST.
g.
Attaching all Department forms/records prepared in connection
with the incident to REQUEST.
Enter results of investigation under “REMARKS” caption of
DEPARTMENTAL RECOGNITION REQUEST.
a.
Use statements of fact.
(1)
Do not use descriptive embellishment of the facts.
Deliver completed forms to Precinct/Command Recognition Committee.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-39

PRECINCT/
COMMAND
RECOGNITION
COMMITTEE

REVISION NUMBER:

PAGE:

08/19/13

9.

10.

3 of 10

Conduct a review of the investigation and make initial recommendation
to commanding officer.
a.
Precinct/Command Recognition Committee may refer the
REQUEST, through the commanding officer, to a Bureau
Recognition Committee, if the REQUEST involves aspects which
require particular expertise in evaluating the merits of the
REQUEST. It is expected that most REQUESTS will be
processed by the Precinct/Command Recognition Committee.
Only highly unusual or complex cases should be referred to a
Bureau Recognition Committee.
Enter a concise statement of findings under “FIRST ENDORSEMENT”
on reverse side of REQUEST.
a.
If supervisory officer is included, indicate how actions of
supervisor exceeded normal supervisory or administrative duties.
b.
Standard abbreviations may be used.
c.
Use statement of fact ONLY.

All information entered on the DEPARTMENTAL RECOGNITION REQUEST is
considered “Rosario” material and should be a factual statement of the member of
service’s role in a particular matter. There should be no descriptive embellishment of
the facts. In addition, all written statements taken from witnesses should be considered
“Rosario” material. Since the defense attorney in a criminal case has the right to
examine a witness’s prior statement, if a witness testifies, the appropriate District
Attorney’s office should be advised of the existence of requests for departmental
recognition as well as other witness statements in a pending case. Every request must
include the legal name of each member of service; any initials, nicknames, etc. of a
member of the service are not permitted on the DEPARTMENTAL RECOGNITION
REQUEST.

NOTE

11.

Forward REQUEST to commanding officer, precinct of occurrence or
command counterpart.

PRECINCT/
COMMANDING
OFFICER/
COUNTERPART

12.

Review all REQUESTS.
a.
If concurring with recommendations of Precinct/Command
Recognition Committee, follow steps below, as appropriate.
b.
Forward REQUESTS which require particular expertise in
evaluating the merits of the REQUEST to the appropriate Bureau
Recognition Committee.
c.
If disapproving REQUEST, indicate the same under SECOND
ENDORSEMENT.

NOTE

When a REQUEST is forwarded to a bureau chief/counterpart for evaluation based on
expertise, the bureau chief/counterpart will make the final determination on Excellent
Police Duty, Meritorious Police Duty and Commendations, except in cases where
integrity forms the basis of the request. Integrity requests, forwarded to a bureau
chief/counterpart for expert evaluation, will be processed in accordance with steps 20
and 21 below. In cases where Exceptional Merit or Honorable Mention will be
recommended, bureau chiefs will comply with steps 23, 24, and 25, below.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-39

REVISION NUMBER:

PAGE:

08/19/13

4 of 10

IF REQUEST IS FOR EXCELLENT POLICE DUTY OR MERITORIOUS
POLICE DUTY
PRECINCT
COMMANDING
OFFICER/
COUNTERPART

13.
14.

15.

Make a determination on REQUEST for Excellent Police Duty or
Meritorious Police Duty.
Indicate approval or disapproval of REQUEST and complete “SECOND
ENDORSEMENT” for Excellent Police Duty and “THIRD
ENDORSEMENT” for Meritorious Police Duty on reverse side of form.
Forward original (white) copy of REQUEST to Employee Management
Division (attention: Honor Committee) and distribute the remaining
copies as indicated on form.

Precinct commanding officers/command counterparts may recommend either a
Meritorious Police Duty or a Commendation for acts of integrity. Regardless of the
level of award recommended, ALL requests for Departmental recognition, which are
based on acts of integrity, must be forwarded to the appropriate Borough Recognition
Committee, or similar Recognition Committee established in bureaus/divisions whose
commands are exempt from processing requests through patrol precincts. These
requests must be endorsed by the concerned borough commander/counterpart, and
submitted to the Integrity Review Board for final determination.

NOTE

IF RECOMMENDATION IS FOR ANY COMMENDATION, EXCEPTIONAL
MERIT OR HONORABLE MENTION
PRECINCT
COMMANDING
OFFICER/
COUNTERPART

16.

Review and forward REQUESTS, with recommendations, to Borough
Recognition Committee or similar Recognition Committee in bureaus/divisions
whose commands are exempt from processing requests through patrol precincts.

BOROUGH
RECOGNITION
COMMITTEE/
COUNTERPART
COMMITTEE

17.

Conduct review.
a.
Highest-ranking member present will act as Chairperson of the
Borough Recognition Committee/counterpart committee.
Review REQUEST and indicate recommendation under FOURTH
ENDORSEMENT.
Forward REQUEST to borough commander, bureau chief or division
counterpart, as appropriate.

18.
19.

IF REQUEST IS FOR COMMENDATION/CIVILIAN COMMENDATION
BOROUGH
COMMANDER/
COUNTERPART

20.
21.

Make determination on REQUEST for Commendation.
Indicate approval/disapproval and complete FIFTH ENDORSEMENT on
reverse side of form.
a.
When appropriate, approve REQUESTS for Commendation,
except those which involve acts of integrity. In these cases, the
borough commander, bureau chief or division counterpart will
forward endorsed REQUESTS, with a synopsis of proceedings,
to the Integrity Review Board.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-39

BOROUGH
COMMANDER/
COUNTERPART

REVISION NUMBER:

PAGE:

08/19/13

22.

(continued)

5 of 10

Forward original (white) copy of all REQUESTS, not involving
integrity, to the Employee Management Division (attention: Honor
Committee) and distribute the remaining copies as indicated on form.

IF REQUEST IS FOR EXCEPTIONAL MERIT OR HONORABLE MENTION
BOROUGH
COMMANDER/
COUNTERPART

23.
24.
25.

Review REQUEST.
Indicate recommendations under FIFTH ENDORSEMENT.
Forward REQUEST and synopsis of proceedings on Typed Letterhead
to the Honor Committee.

NOTE

All approved DEPARTMENTAL RECOGNITION REQUESTS being forwarded to the
Honor Committee or Integrity Review Board will be accompanied by a Typed
Letterhead, in duplicate. The duplicate copy will be returned to the forwarding
command and filed as a receipt.
If a discharge of a firearm by the member of the service is the basis for the REQUEST, the
Borough/Bureau/Counterpart Recognition Committee will ensure that all appropriate
forms including the FIREARMS DISCHARGE/ASSAULT REPORT (PD424-151),
UNUSUAL OCCURRENCE REPORTS (PD370-152) (including the preliminary
UNUSUAL OCCURRENCE REPORT endorsed from the designated Borough Chief to
the Chief of Department, and the UNUSUAL OCCURRENCE REPORT on the
FINDINGS AND RECOMMENDATIONS by the designated Borough), Crime Scene Unit
sketches, etc., and the final determination of the Firearms Discharge Review Board by the
Chief of Department are attached to the REQUEST and forwarded to the Honor
Committee for consideration.
If a valid evaluation cannot be determined based on the REQUEST and attached forms / reports,
the Borough/Bureau/Counterpart Recognition Committee will conduct a hearing, and prepare a
written report of the incident.

IF RECOMMENDATION IS FOR PURPLE SHIELD MEDAL OR POLICE
MEMORIAL AWARD
PRECINCT
COMMANDING
OFFICER/
COUNTERPART

26.

NEXT HIGHER
COMMAND

28.

27.

Prepare REQUEST.
a.
Include any required attachments.
Forward all papers to next higher command for endorsement.

Forward endorsed REQUESTS to the Honor Committee (DIRECT) for
evaluation.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-39

REVISION NUMBER:

PAGE:

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IF MEMBER WISHES TO APPEAL
REQUESTING
MEMBER

29.

Prepare two copies of appeal on Typed Letterhead, addressed to
Borough/Bureau/Counterpart Recognition Committee for Excellent Police
Duty/Meritorious Police Duty OR to the Police Commissioner for
Meritorious Police Duty (Integrity), Commendation, Exceptional Merit or
Honorable Mention, within ten days of publication of award including:
a.
Facts of request
b.
Reasons for appeal
c.
Personnel Order number and date (if applicable).

NOTE

An appeal MAY NOT be lodged until AFTER the award is published in Personnel
Orders. Decisions of the Police Commissioner concerning appeals of awards reduced
or disapproved are final.
When practical, final determination of an award will be made within sixty days of
submission of a DEPARTMENTAL RECOGNITION REQUEST.

ADDITIONAL
DATA

The chain of command that will be utilized for processing requests for Departmental
recognition in bureaus/divisions not processing requests through patrol precincts is as follows:
Housing Bureau
PSA commands will establish Recognition Committees.
PSA commanding officers will make final determination for Excellent Police Duty and
Meritorious Police Duty awards.
Housing borough commands will establish Recognition Committees.
Housing borough commanders will make final determination on Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate.
Detective Bureau
Detective borough commands will establish Recognition Committees.
(Precinct detective squads will process requests through patrol precincts.)
Detective borough commanding officers will make final determination for Excellent
Police Duty and Meritorious Police Duty awards.
Office of the Chief of Detectives will establish a Recognition Committee.
Chief of Detectives will make final determination on Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate.
Organized Crime Control Bureau
Narcotics borough commands (other than Narcotics Division) will establish Recognition Committees.
Narcotics borough commanding officers will make final determination for Excellent
Police Duty and Meritorious Police Duty awards.
Office of the Chief of Organized Crime Control will establish a Recognition Committee.
Chief of Organized Crime Control will make final determination on Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-39

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

7 of 10

Transit Bureau
District commands will establish Recognition Committees.
District commanding officers will make final determination for Excellent Police Duty
and Meritorious Police Duty awards.
Transit borough commands will establish Recognition Committees.
Transit borough commanders will make final determination on Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate
Special Operations Division
Special Operations Division commands will establish Recognition Committees.
Special Operations Division commanding officers will make final determination for
Excellent Police Duty and Meritorious Police Duty awards.
Commanding Officer, Special Operations Division will establish a Recognition Committee.
Commanding Officer, Special Operations Division will make final determination on
Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate.
Chief of Transportation
Chief of Transportation commands will establish Recognition Committees.
Chief of Transportation commanding officers will make final determination for Excellent
Police Duty and Meritorious Police Duty awards.
Commanding Officer, Chief of Transportation will establish a Recognition Committee.
Commanding Officer, Chief of Transportation will make final determination on
Commendation requests.
All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate.
The function and composition of the Honor Committee is as follows:
Review requests for awards above the grade of Commendation and make
recommendations to the Police Commissioner. The Honor Committee is composed of:
First Deputy Commissioner (Chairperson)
Chief of Community Affairs
Chief of Department
Chief of Patrol
Chief of Detectives
Chief of Organized Crime Control
Chief of Personnel
Chief of Housing
Chief of Transit
The function and composition of the Integrity Review Board are as follows:
Review requests for Integrity Awards in the grade of Meritorious Police Duty and
Commendation and make recommendations to the Police Commissioner.
Review and evaluate activities indicating commitment to integrity. The Integrity Review
Board is composed of:
Chief of Department (Chairperson)
Chief of Patrol
Chief of Detectives
Chief of Personnel
Chief of Internal Affairs
Chief of Organized Crime Control

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-39

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

8 of 10

Chief of Housing
Chief of Transit
Uniformed member of the service in the rank of police officer, as selected by the
Employee Relations Section, on an ad-hoc basis.
Individual members of the service may be awarded Departmental recognition in the
following grades:
DEPARTMENT MEDAL OF HONOR
Awarded annually to a member who intelligently and in line of police duty distinguished
himself/herself by the performance of an act of gallantry and valor at imminent personal
hazard to life with knowledge of the risk, above and beyond the call of duty.
POLICE COMBAT CROSS MEDAL
Awarded for the successful performance of an act of extraordinary heroism while
engaged in personal combat with an armed adversary at imminent personal hazard to
life in the intelligent performance of duty.
MEDAL FOR VALOR
Awarded for an act of outstanding personal bravery intelligently performed in line of
duty at imminent personal hazard to life under circumstances evincing a disregard of
personal consequences.
PURPLE SHIELD MEDAL
Awarded to members of the service, or their next of kin in the event of a line of duty
death, who have suffered extremely serious physical injury or death, permanent
disfigurement, protracted or permanent impairment of health, or of any bodily function
while performing an official act either while on or off-duty.
HONORABLE MENTION
Awarded for an act of extraordinary bravery intelligently performed in the line of duty at
imminent and personal danger to life.
The Honor Committee will review all Honorable Mention awards granted during the
previous year and may select uniformed members of the service as recipients of the
aforementioned medals.
EXCEPTIONAL MERIT
Awarded for an act of bravery intelligently performed involving personal risk to life.
COMMENDATION
Awarded for an act involving:
a.
Grave personal danger in the intelligent performance of duty, OR
b.
A highly creditable unusual police accomplishment.
COMMENDATION - INTEGRITY
Awarded for an act which demonstrates an extraordinary commitment to integrity.

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COMMENDATION - COMMUNITY SERVICE
Awarded to uniformed members of the service for:
a.
Initiative contributing to the substantial improvement in Community
Policing/Community Quality of Life, OR
b.
Performance which substantially improves the quality of life in neighborhoods or
communities through creative problem-solving ideas, techniques or skills, OR
c.
Performance and consistent progress in implementing meaningful, significant
improvements in rendering or securing community service or fostering policecommunity relations through Community Policing/Problem Solving Programs.
CIVILIAN COMMENDATION
Awarded to civilian members of the service for:
a.
Exceptional work in connection with their assignment
b.
Excellence in service to the community
c.
Fostering community relations
d.
Displaying initiative towards community problem solving programs.
MERITORIOUS POLICE DUTY
Awarded for:
a.
An act of intelligent and valuable police service demonstrating special
faithfulness or perseverance, OR
b.
Highly creditable acts of police service over a period of time.
MERITORIOUS POLICE DUTY - INTEGRITY
Awarded for an act which demonstrates highly creditable integrity.
EXCELLENT POLICE DUTY
Awarded for:
a.
An intelligent act materially contributing to a valuable accomplishment, OR
b.
Submission of a device or method adopted to increase efficiency in an
administrative or tactical procedure, OR
c.
Three arrests in a six month period for operating a vehicle while under the
influence of alcohol or drugs. These arrests must be based solely on the member’s
observation and unrelated to traffic checkpoints, vehicle collisions, or any
enforcement activity specifically aimed at DWI enforcement, OR
d.
Whenever a uniformed member of the service, not assigned to the Auto Crime
Division or a borough Auto Larceny Unit, effects three or more arrests within a
twelve month period for larceny of a motor vehicle, OR unauthorized use of a motor
vehicle, OR criminal possession of stolen property (stolen vehicle), and the arrests are
based on the member’s personal initiative and observations.
The awarding of Departmental recognition for three or more arrests as described in sections
“c” and “d” above, is not automatic. Commanding officers, when reviewing the requests, will
consider the personal initiative, observations and actions of the recommended member that
materially contributed to the arrests and/or the detection of the crimes charged.
Additionally, the successful resuscitation of an aided using an Automated External Defibrillator
(AED) will be considered for Departmental recognition when the aided is hospitalized with a
reasonable chance of survival. Commanding officers/counterparts reviewing applications for
Departmental recognition for successful use of Automated External Defibrillators will, in all

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circumstances, submit such request to the Supervising Chief Surgeon or the Deputy Chief Surgeon
for endorsement and recommendation of appropriate Departmental recognition, prior to final
approval.

ADDITIONAL
DATA
(continued)

The following awards are issued to Department units:
UNIT CITATION
Unit Citations recognize outstanding performance by an entire unit in developing and
implementing Community Policing goals and objectives or other highly creditable
accomplishments over a substantial period of time (calendar year).
POLICE COMMISSIONER’S PERSONAL LETTER OF CONGRATULATIONS
Awarded to units that do not otherwise qualify for a Unit Citation.
DISPLAY OF MEDALS
A uniformed member of the service may wear the prescribed breast bar at all times
while in uniform. However, breast bars or other authorized ribbons are not to be worn
when wearing corresponding medals. A member who has been awarded the Department
Medal of Honor, Police Combat Cross or Medal for Valor is required to wear the breast
bar denoting the particular award in lieu of the Honorable Mention breast bar
previously awarded for the same act.
RELATED
PROCEDURES

Boards And Committees (O.G. 101-23)
Emblems, Insignia And Breast Bars (P.G. 204-16)
Integrity Review Board Recommendation Procedure (P.G. 205-16)
Presentation Of Department Recognition Awards (A.G. 305-03)
Unit Citation (A.G. 305-04)
Achievement Citation (A.G. 320-19)

FORMS AND
REPORTS

DEPARTMENT RECOGNITION REQUEST (PD439-162)
FIREARMS/DISCHARGE ASSAULT REPORT (PD424-151)
UNUSUAL OCCURRENCE REPORT (PD370-152)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-40

OFF DUTY EMPLOYMENT
DATE ISSUED:

10/16/13

DATE EFFECTIVE:

REVISION NUMBER:

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1 of 10

PURPOSE

To regulate off duty employment of uniformed members of the service, except
that off duty employment performed with the Paid Detail Unit.

DEFINITIONS

SECURITY FIELD - Includes guard service, payroll driver/cashiers, personal
escorts (bodyguards), and employment in check cashing establishments, etc.
WATCHGUARD LICENSE - Issued by the New York State Secretary of State,
upon a written request obtained from the Office of the Chief of Personnel,
licensing a uniformed member of the service to engage in the off duty
employment of providing guards in a security related field.
After OFF DUTY EMPLOYMENT APPLICATION (PD407-164) has been prepared
and approved, uniformed member of the service wishing to apply for a Watchguard
License will be directed to report to Employee Management Division and comply with
instructions received.

NOTE

CLASS I FEDERAL FIREARMS LICENSE - Issued by the Department of
Treasury, Bureau of Alcohol, Tobacco and Firearms, to persons engaged in the
business of selling firearms at wholesale or retail.
DEALER IN FIREARMS LICENSE - Issued by local licensing officer to any
person, firm, partnership, corporation or company who engages in the business of
purchasing, selling, keeping for sale, lending, leasing, or in any manner disposing
of, any pistol or revolver.
PROCEDURE

When a uniformed member of the service wishes to engage in off duty
employment, or when any member of the service wishes to engage in the practice
of law off duty:

APPLICANT

1.

2.

Prepare OFF DUTY EMPLOYMENT APPLICATION (PD407-164).
a.
Enter total number of hours to be worked each week.
(1)
Do not use terms such as “varies” or “changes.”
b.
Enter name and address of corporation in space captioned
“Outside Employer” if applicant is an officer of a corporation.
(1)
Do not use term “self employed” if applicant is part or sole
owner of corporation.
c.
Enter administrative, managerial or planning functions to be
performed and the function of the corporation in space captioned
“Describe specific duties and responsibilities.”
d.
Enter name of president of corporation if employed by a corporation.
Deliver all copies of completed APPLICATION to commanding officer.
a.
If off duty employment involves dealing in firearms outside the
City of New York, also deliver a copy of completed application
for a Class I Federal Firearms License. After subsequent issuance
by the Bureau of Alcohol, Tobacco and Firearms, provide a copy
of the license to the commanding officer.

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If off duty employment involves dealing in firearms outside the
City of New York, also deliver a copy of completed
APPLICATION FOR LICENSE AS A GUNSMITH OR
DEALER IN FIREARMS (INDIVIDUAL) (PD625-043) or
APPLICATION FOR LICENSE AS A GUNSMITH OR
DEALER IN FIREARMS (PARTNERSHIP) (PD625-042).
After subsequent issuance by the local licensing officer, provide a
copy of the license to the commanding officer.

APPLICANT
(continued)

b.

COMMANDING 3.
OFFICER

Interview applicant and determine if conditions of off duty employment
are within Department guidelines and guidelines and rulings published by
the Board of Ethics.
Forward quintuplicate (file) copy of OFF DUTY EMPLOYMENT
APPLICATION to borough commander/counterpart for review, if
APPLICATION is for employment in security related field.

4.

BOROUGH
COMMANDER/
COUNTERPART

5.
6.

COMMANDING 7.
OFFICER
8.
NOTE

Ascertain that applicant understands “Guidelines/Prohibitions” as
outlined in “Additional Data” statement.
Confer with applicant’s immediate supervisor.

If applicant is on, or being considered for MODIFIED ASSIGNMENT, telephone Office
of First Deputy Commissioner to determine whether reason exists for disapproval of
APPLICATION and enter results of inquiry on APPLICATION.

9.
10.

NOTE

Assign patrol borough administrator to conduct thorough investigation of
security related application.
Return OFF DUTY EMPLOYMENT APPLICATION to member’s
commanding officer indicating approval/disapproval.

Enter
recommendations,
sign
and
forward
OFF DUTY
EMPLOYMENT APPLICATION as per instructions on form.
Advise member whose APPLICATION has been DISAPPROVED that
such decision may be appealed.

Forward all disapproved or renewal APPLICATIONS and notice of termination or
change in employment to the Employee Management Division.

11.
12.
13.

14.

Monitor on-duty performance of member engaged in off duty employment.
Recommend revocation of permission if outside employment interferes
with member’s responsibility to the Department.
Advise applicant of possible revocation of permission to engage in off
duty employment should member become subject of disciplinary action
or classified as “chronic sick.”
Reexamine approved OFF DUTY EMPLOYMENT APPLICATION
of newly transferred/temporarily assigned member to ensure that current
assignment does not result in a conflict of interest or corruption hazard.

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15.

APPLICANT

REVISION NUMBER:

16.

17.

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Submit new OFF DUTY EMPLOYMENT APPLICATION to report
any change in status of employment, i.e., change of employer, duties,
location of employment, etc.
Submit renewal application for continuing off duty employment beyond
each twelve month period at least ten days prior to expiration of current
approved request.
Prepare Typed Letterhead requesting review of APPLICATION that
has been disapproved and submit to Commanding Officer, Employee
Management Division.

EMPLOYEE
MANAGEMENT
DIVISION
MEMBER

18.
19.

NOTE

The existence of a record at the above unit will be cause to disapprove APPLICATION.

20.
21.

COMMANDING 22.
23.
OFFICER
24.

25.

26.

Assign Off Duty Work Number and insert in appropriate space on form.
Request record check from Intelligence Bureau regarding:
a.
Employer
b.
Individual or premises to be protected, if appropriate.

Complete captions under applicable section on APPLICATION; enter
recommendations and sign.
Distribute copies of APPLICATION as follows:
a.
ORIGINAL - place in member’s Personal Folder
b.
DUPLICATE - return to command of origin
c.
TRIPLICATE - place in Off Duty Employment file maintained by
Employee Management Division
(1)
Security related APPLICATIONS and Watchguard
Licenses will be filed under specific categories, i.e.,
payroll drivers/cashiers, bodyguards, check cashing, etc.
d.
QUADRUPLICATE - forward to Medical Division.
Note approval/disapproval on command file copy of APPLICATION.
Return ORIGINAL to member concerned.
Advise and instruct member whose APPLICATION has been
APPROVED, regarding:
a.
Guidelines/prohibitions listed in “Additional Data” statement
b.
Carrying of weapons in other states. (New York City police
officer status does not license member to carry weapon in another
state; authorization must be obtained from state concerned).
Instruct member applying for Watchguard License of “Guidelines for
Watchguard License” (see Additional Data statement).
a.
Direct member to report to Employee Management Division to
prepare affidavit and comply with instructions received.
Direct Integrity Control Officer to verify that members concerned comply
with prohibition against requesting overtime compensation for off duty
employment related arrests.

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COMMANDING 27.
OFFICER
(continued)
28.

Indicate on OFF DUTY EMPLOYMENT APPLICATION, after approval
and prior to forwarding to Employee Management Division, that a copy of
the Class I Federal Firearms License is attached, if applicable.
Forward copy of Class I Federal Firearms License, and APPLICATION FOR
LICENSE AS A GUNSMITH or DEALER IN FIREARMS
(INDIVIDUAL) or APPLICATION FOR LICENSE AS A GUNSMITH or
DEALER IN FIREARMS (PARTNERSHIP), and New York State License
and APPLICATION FOR LICENSE AS A GUNSMITH or DEALER IN
FIREARMS (INDIVIDUAL) or APPLICATION FOR LICENSE AS A
GUNSMITH OR DEALER IN FIREARMS (PARTNERSHIP) to
Commanding Officer, Firearms and Tactics Section, after recording license
numbers on member’s FORCE RECORD (PD406-143).

C.O.,
FIREARMS
AND TACTICS
SECTION

29.

Maintain a file of members who have obtained Class I Federal Firearms
Licenses or New York State Dealer in Firearms licenses for dissemination
to inquiring ranking members of the service in cases of suspensions,
modified assignments, removal of firearms, etc.

INTEGRITY
CONTROL
OFFICER

30.

Audit OVERTIME REPORTS (PD138-064) submitted by uniformed
members of the service to ensure that requests do not pertain to off duty security
employment related arrests and advise commanding officer of findings.

ADDITIONAL
DATA

GUIDELINES:
The following guidelines apply to ALL off duty employment:
a.
Off duty employment MUST BE:
(1)
Performed outside regular hours of police duties.
(2)
Approved prior to starting or changing employment, AND for EACH
EXTRA job or change of job for the same employer.
(3)
Approved in writing from the Chief of Patrol, (Commanding Officer,
Movie/Television Unit), IF employment involves working as a technical
advisor for motion picture or television productions.
b.
A uniformed member of the service may engage in off duty employment
WITHOUT prior approval:
(1)
During the period of suspension without pay, OR
(2)
While on continuous vacation and/or terminal leave immediately after
filing an application for retirement. During a period of suspension
without pay or vacation/terminal leave pending retirement, the member
concerned remains officially a member of the service and, as such, may
NOT engage in any type of employment or activity which, by existing law,
is prohibited to police officers, or which may constitute a conflict of
interest or create the appearance thereof (see GENERAL PROHIBITIONS).
c.
Excessive sick leave or other evidence indicating off duty employment impairs
ability to perform assigned police duties is cause for revocation of approval to
engage in off duty employment.
d.
A request for permission to work while off duty may be DISAPPROVED even
though it does NOT SPECIFICALLY fall within the “PROHIBITIONS” section
or violate the “GUIDELINES” sections contained herein.

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e.

f.

g.

h.

i.

j.

k.

5 of 10

A member of the service (uniformed or civilian) seeking part time employment in
another city agency, or in ANY other governmental jurisdiction or agency
MUST prepare “Certification of Compatibility or Dual Employment”
(DP1021), in QUADRUPLICATE; ALL FOUR COPIES of the form, which are
available at the Employee Management Division, will be forwarded to the
Employee Management Division for processing.
Uniformed members of the service engaging in or seeking off duty employment are
reminded that the law prohibits certain types of employment. Some members
while engaging in bona-fide occupations, may unknowingly, in the normal pursuit
of their particular off duty occupation, be violating one of these statutes.
Section 2604(a)(1) of the New York City Charter prohibits public servants from
taking a position in a firm which the public servant knows, or should know, is
engaged in business dealings with the City. “Position” is broadly defined and
includes an officer, director, manager, employee, trustee, attorney, agent, broker or
consultant to the firm. The definition of “firm” includes an individual seeking
business on his/her own behalf, and as a sole proprietor. “Business dealings” are
defined as any transactions involving the sale, purchase, rental, or disposition of any
goods, services, or property; any license, permit, grant or benefit; and any
performance of or litigation with respect to any of the above. It is quite possible that
a member not completely familiar with these provisions could find himself/herself in
violation of the law. For example, if a member has been approved as a vending
machine salesperson or dealer, he/she would be violating this statute if he/she were
to take a position with a firm or enter into a contractual agreement with any City
agency or representative thereof, to place a vending machine in any building or upon
property owned or leased by the City of New York or any of its agencies.
The Charter prohibits members from engaging in any business, transaction or
private employment which is in conflict with the proper discharge of their
official duties; using, or attempting to use their position to obtain any financial
gain, or other benefit, including employment for themselves or any person
“associated” with them (“associated” is defined to include a spouse, domestic
partner, child, parent or sibling and a person with whom a member has a
business or financial relationship); and disclosing any confidential information
which is obtained as a result of a member's official duties or using such
confidential information for any financial gain or other benefit.
A uniformed member of the service is prohibited from holding any position or
engaging in business dealings which involve the manufacture, sale or
recommendation of any alcoholic beverage. However, employment is permitted
in a premises licensed to sell beer at retail for off-premises consumption
(supermarkets and grocery stores). Also see P.G. 203-10, “Public Contact Prohibited Conduct.”
A member may not accept any valuable gift from any person or firm which the
member knows or should know, has or intends to have business dealings with
the city. A “valuable gift” means any gift which has a value of $50.00 or more,
whether in the form of money, service, loan, travel, entertainment, hospitality,
thing of promise, of any form.
Members are also prohibited from working, owning, selling goods or services or
obtaining licenses relating to horse racing activities, race horses, tracks or
firms either owning or dealing in the racing of horses.

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ADDITIONAL
DATA
(continued)

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l.

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Uniformed members of the service may write fiction or non-fiction books and
articles on their own time and receive compensation provided that the
restrictions contained in P.G. 212-76, “Information Concerning Official
Business of Department” are adhered to. OFF DUTY EMPLOYMENT
APPLICATION should be submitted in this regard to the extent that members
of the service are being paid for their writing. It may also be permissible for
members of the service to be employed as technical or background consultants
by television and film production companies. The consulting position may relate
either to a particular incident (e.g., a homicide, robbery, rescue effort, etc.) or
to a specialized field of expertise (e.g., arson, explosives, aviation, etc.). Again,
the restrictions contained in P.G. 212-77 “Release Of Information To News
Media” and 212-76 “Information Concerning Official Business of Department”
MUST be adhered to, OFF DUTY EMPLOYMENT APPLICATION must also
be submitted for these positions. In addition, prior to entering into any
contractual relationship of this nature, members of the service are advised to
seek private legal counsel.
The sale of exclusive proprietary rights, based on the involvement of an
individual in a particular incident, is strictly prohibited. For example, a
member of the service assigned to the Aviation Unit can be retained as a
consultant or advisor on general technical matters or for background on a
particular incident; he or she cannot sell exclusive “rights” to a production
company for the story of the officer’s role in that incident.

m.

Many of the off duty employment prohibitions and guidelines involve conflict of
interest related issues as addressed in Chapter 68 of the New York City Charter.
Each member of the service should be familiar with those provisions. In certain
limited circumstances, a member of the service may hold an otherwise prohibited
position with written approval of the Police Commissioner, and a determination
by the Conflicts of Interest Board that the position would not conflict with the
purposes and interests of the City. Conflict of interest questions or questions
regarding waivers may be directed to the Deputy Commissioner, Legal Matters.

GENERAL PROHIBITIONS:
Off duty employment is PROHIBITED when ANY of the following conditions exist:
a.
Member is a probationary police officer with less than one year aggregate
service who has not completed Entry Level Training in the Police Academy.
b.
Existing law prohibits a police officer from employment in such job or premises.
c.
Off duty employment is also prohibited, as follows:
(1)
Interferes or conflicts with regular or emergency police duties.
(2)
Requires the Police Department uniform or shield to be worn or used in any
manner in any off duty employment, except if approved by the Paid Detail Unit.
(3)
Affects member’s ability to perform police duties.
(4)
Exceeds twenty hours each week, EXCEPT when performed during
vacation period or when on terminal leave.
(5)
Is to be performed three hours immediately prior to regular tour of duty.
(6)
Requires member to be an officer, organizer, or hold a position in an
employee organization, i.e., labor union, or member will become
involved in a strike or labor dispute.
(7)
Requires UNIFORMED member to work, UNLESS AUTHORIZED, for
an organization licensed or inspected by the Police Department.

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(8)
(9)
(10)
(11)

(12)

(13)
(14)
(15)
(16)
(17)
(18)
(19)

(20)
(21)

7 of 10

Is knowingly performed for a person who has a criminal arrest record.
Is required to be performed when member is on sick report, sick leave
or disability.
Involves the guarding of licensed premises.
Involves employment in any premises licensed by the State Liquor
Authority, pursuant to the Alcoholic Beverage Control Law, except that
employment is permitted in a premises licensed to sell alcoholic
beverages as long as they are not handled by the applicant.
Involves employment by a UNIFORMED member of the service in
precinct to which assigned. (However, a UNIFORMED member
assigned to a command whose jurisdiction encompasses more than one
precinct may be permitted to engage in off duty employment within the
area to which assigned, UNLESS circumstances of such employment
would constitute a conflict of interest or a corruption hazard, i.e.,
member’s ability to provide off duty services while on duty).
Involves employment as a process server, anywhere.
Involves operating or having a financial interest in an arcade, video or
pinball game.
Involves participation in any pari-mutuel racing as a rider, owner,
driver or trainer of a horse.
Involves the consultation/installation/repair of burglar alarms and
security systems.
Involves employment as a street peddler within New York City.
Involves employment as a locksmith within New York City.
Involves being employed in any capacity as a second hand dealer
(except used cars) or second hand dealer purchasing and selling
precious metals (gold, silver, etc.).
Requires uniformed member of the service to perform investigative
duties or secure a New York State investigator’s license.
Involves the guarding of diplomatic personnel and/or the premises of
diplomatic personnel.

PROHIBITIONS FOR ATTORNEYS ENGAGED IN OFF DUTY EMPLOYMENT
In addition to complying with any other relevant Department policy, procedure, or prohibition,
members engaging in off duty employment as attorneys will also adhere to the following:
a.
Members shall not represent private interests for compensation before any City
agency or appear anywhere, directly or indirectly, on behalf of private interests
in matters involving the City.
b.
Members shall not appear as attorney or counsel against the interests of the City in
any litigation in which the City or other government agency is a party, or in any
action or proceeding in which the City or other government agency is a complainant.
c.
Members shall not serve as an attorney, or represent any party in any manner in
negligence cases or criminal cases.
d.
In addition to the general prohibition against superiors and subordinates entering
into any business or financial relationship (see P.G. 203-13, “Financial
Restrictions - Prohibited Acts”), members shall not appear as attorneys or counsel
for, or represent in any manner, a higher ranking or lower ranking member of the
service in/assigned to their same command. The Conflicts of Interest Board has
determined that a “business or financial relationship” exists when an attorney
performs legal services whether or not the attorney receives compensation.

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ADDITIONAL
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(continued)

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GUIDELINES FOR SECURITY RELATED OFF DUTY EMPLOYMENT:
a.

In addition to complying with the Guidelines and General Prohibitions, uniformed
members accepting off duty employment in the private security field are advised that:
(1)
Uniformed members of the service who accept off duty employment in
the private security field must be aware that they will not, in most
instances, be entitled to or receive legal representation and/or
indemnification from the city. Those benefits of city employment are
afforded to municipal employees only when they act within the scope of
their employment and in discharge of official duties.
(2)
An off duty uniformed member of the service employed in the private
security field does not, by virtue of that employment, relinquish the
power and authority conferred by the laws of the State of New York as a
police officer. However, when an officer effects an arrest in furtherance
of the private employer’s interest he is acting primarily on behalf of that
employer, not in discharge of his duties as a police officer. Uniformed
members of the service in their private capacity may not investigate
crimes for private employers and ordinarily should be the complainant
and not the arresting officer for off duty situations which arise (for
example: trespass and burglary situations) unless the exigencies of the
circumstance require that they act in an arresting capacity.
(3)
Because the city will not ordinarily indemnify uniformed members of the
service against claims brought by individuals for action taken in
connection with off duty employment, it is recommended that uniformed
members of the service ascertain whether their private employer maintains
liability insurance covering the off duty employment and affords legal
representation and indemnification for acts or omissions occurring during
off duty employment and in furtherance of employer’s interests.
(4)
All rules and regulations established by the Police Commissioner must
be complied with fully.
(5)
All court time, both arraignment and follow-up appearances directly
related to any duties and responsibilities in the off duty employment may
not be performed on Police Department time nor may overtime
compensation be received for such time from the City of New York.
Accordingly, OVERTIME REPORTS should not be submitted in
connection therewith.
Further, it is the uniformed member’s
responsibility to see that the off duty employer/client has Workers’
Compensation on coverage for guards to cover any injury or disability
received in his employment. It is also understood that the City has a
claim on any monies paid by Workers’ Compensation that would
duplicate paid sick leave by the City.
(6)
OFF DUTY EMPLOYMENT APPLICATION must be submitted to the
Employee Management Division for each specific client, location and
company of employment. For each new assignment, even if for the same
employer, a new request for approval must be submitted, with the
employer’s name, and new location of person or premises to be protected.
(7)
Members may NOT work in off duty employment as security guards at a
location where a strike or labor dispute is ongoing.

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(8)

9 of 10

If a uniformed member of the service’s firearm is discharged or member
is injured as the result of an assault, while employed off duty in a security
related capacity in New York City only, the precinct of occurrence must
be notified immediately by the uniformed member involved. Incidents
occurring outside the City of New York require immediate notification to
the Operations Unit.
The FIREARM DISCHARGE/ASSAULT
REPORT (PD424-151) must be completed and verified for all such
incidents (see P.G. 212-29 “Firearms Discharge And Assaults Involving
Uniformed Members Of The Service”).
b.
To expedite processing, a member requesting permission to
engage in off duty employment in the security field is authorized to
personally deliver the completed OFF DUTY EMPLOYMENT
APPLICATION to the Employee Management Division.

GUIDELINES FOR WATCHGUARD LICENSE:
In addition to complying with the Guidelines, General Prohibitions and Guidelines for
Security Related Employment, uniformed members of the service will comply with the
following re: Watchguard License:
a.
If the uniformed member intends to form a corporation and employ any other person in a
Watchguard Service capacity, then the requirements of New York State laws regarding
watchguard licensing must be complied with. “Watch, guard or patrol agency” as
defined by the General Business Law (Article 7 Section 71, sub. 2) shall mean and include
the business of watch, guard or patrol agency and shall also mean and include, separately
or collectively, the furnishing, for hire or reward, of watchmen or guards or private
patrolmen or other persons to protect persons or property or to prevent the theft or
misappropriation or concealment of goods, wares or merchandise, money, bonds, stocks,
choses in action, notes or other valuable documents, papers, and articles of value, or to
procure the return thereof or the performing of the service of such guard or other person
for any of said purposes. The foregoing shall not be deemed to include the business of
persons licensed by the industrial commissioner under the provisions of section twentyfour-a or subdivision three-b of section fifty of the Workers’ Compensation Law or
representing employers or groups of employers insured under the Workers’
Compensation Law in the State Insurance Fund, nor persons engaged in the business of
adjusters for insurance companies nor public adjusters licensed by the superintendent of
insurance under the Insurance Law of this State.
b.
Uniformed members of the service employed in a Watchguard Service shall
comply with all rules, regulations, guidelines and prohibitions, regarding off
duty employment. In addition, members will comply with Department directives,
regarding integrity monitoring procedures.
c.
Uniformed members of the service applying for a Watchguard License must
comply with the following:
1)
Prepare required Affidavit at Employee Management Division after OFF
DUTY EMPLOYMENT APPLICATION has been prepared and approved.
2)
Submit a list of all clients or prospective clients of Watchguard Service,
including names, addresses and specific location of business, to the
Intelligence Bureau and Identification Section for records check.
(a)
If member has no clients at time of making APPLICATION, the
Affidavit will state that fact and may be approved, if the member
applying agrees to submit the identifying data of prospective clients
prior to entering an employment agreement with such clients.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-40

10/16/13

3)

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

4)

5)

6)
7)

8)

9)
10)

PAGE:

10 of 10

Maintain an updated and unified list of all clients, locations, etc., which
must be made available for Departmental inspection.
(a)
The Employee Management Division will maintain a separate
folder for each approved Watchguard License containing a list
of clients, locations and copies of approved OFF DUTY
EMPLOYMENT APPLICATIONS of all uniformed members
of the service employed by such Watchguard Service.
That the corporation or the member concerned will not have a client
who is the subject of a criminal investigation or a premises licensed by
the Alcoholic Beverage Control Board or a diplomat, or any other client
that the Police Commissioner may disapprove on the grounds that such
employment would not be in the best interests of the Department.
Will not have any client located within precinct of assignment, that is, if
the off duty employment is of a premises, it may not be located in the
precinct. If the off duty employment involves the security of an
individual, he may not reside within the precinct of assignment.
The corporation or the member concerned will not provide services to
clients who are then engaged in active labor strikes.
The corporation or member concerned will not advertise or represent
that its employees are members of the New York City Police Department
or that it operates under its auspices.
Will not employ a uniformed member of the service of any rank assigned
within Watchguard Licensee’s immediate command or employ any
member of higher rank.
Provide Employee Management Division with names and addresses of
all employees, both uniformed members of the service and others.
Do not employ other members of the service until such members present
approved OFF DUTY EMPLOYMENT APPLICATIONS.

RELATED
PROCEDURES

Civilian Employee Off Duty Employment (A.G. 319-23)

FORMS AND
REPORTS

APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN FIREARMS
(INDIVIDUAL) (PD625-043)
APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN FIREARMS
(PARTNERSHIP) (PD625-042)
OFF DUTY EMPLOYMENT APPLICATION (PD407-164)
FIREARM DISCHARGE/ASSAULT REPORT (PD424-151)
FORCE RECORD (406-143)
OVERTIME REPORTS (PD138-064)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-41

EMPLOYEE SUGGESTION PROGRAM
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To improve operations of the Department.

DEFINITION

EMPLOYEE SUGGESTIONS - Those suggestions made by members of the service
within the guidelines of, and conforming to the procedures established by the
Department of Citywide Administrative Services and the Police Department
Employee Suggestions Programs. The Employee Suggestion Program considers any
proposal that improves some aspect of police operations, public service, community
relations, working conditions or safety. A proposal, if adopted, could result in
substantial savings in time, money, manpower, equipment or the elimination of waste.

PROCEDURE

When submitting an employee suggestion:

MEMBER OF
THE SERVICE

1.
2.

Prepare one copy of form EMPLOYEE SUGGESTION PROGRAM
(PD115-161).
Mail or deliver the completed copy to:
 Employee Suggestion Program, New York City Police Department, Chief
of Personnel, One Police Plaza, Room 1208, New York, NY 10038

EMPLOYEE
SUGGESTION
PROGRAM
UNIT MEMBER

3.
4.

Assign Personnel Bureau and Employee Suggestion control numbers.
Acknowledge receipt of employee suggestion.

DEPARTMENT
COORDINATOR

5.

Review all suggestions with the Employee Suggestion Program
Evaluation Committee.

NOTE

After careful consideration of the merits of an employee suggestion, the Employee
Suggestion Program Evaluation Committee will either approve, disapprove or forward
the suggestion for further review and evaluation to the appropriate unit or agency.

EMPLOYEE
SUGGESTION
PROGRAM
UNIT MEMBER

6.

Notify member concerned of the approval or disapproval of the suggestion.
a.
If disapproved, indicate reason(s) for rejection on NONADOPTION (PD115-121).

DEPARTMENT
COORDINATOR

7.
8.

Determine degree/amount of award to be presented to member concerned.
Conduct liaison with the Department of Citywide Administrative
Services, Citywide Employee Suggestion Program.

FORMS AND
REPORTS

EMPLOYEE SUGGESTION PROGRAM (PD115-161)
NON-ADOPTION (PD 115-121)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-42

DISCONTINUANCE OF POLICE SERVICE
RETIREMENT OR VESTED INTEREST
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To apply for discontinuance of police service (retirement or vested interest).

DEFINITION

TERMINAL LEAVE - Leave, with pay, computed at the Police Pension Fund
and granted to retiring members UPON REQUEST. One month leave is granted
for each ten years of service, three days for each completed year of service, and
one day for each completed four months of service, EXCEPT that terminal leave
will NOT be granted:
a.
If disciplinary charges are pending
b.
If discontinuing police service with vested interest
c.
For time spent on extended leave without pay, unless mandated by law.

PROCEDURE

When a uniformed member of the service wishes to apply for retirement or
discontinue police service with vested interest:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

Notify commanding officer.
Telephone Police Pension Fund for instructions and an appointment
PRIOR to reporting for retirement processing.

COMMANDING 3.
OFFICER
4.

Have clerical member prepare PROPERTY RECEIPT - DISCONTINUANCE
OF SERVICE (PD520-013).
Sign PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE in
appropriate space and give form to retiring member.

5.

Report to Police Pension Fund in civilian clothes at least thirty days prior to
discontinuance of service (retirement or vested interest). A member applying
for terminal leave is requested to report to the Police Pension Fund at least ten
days prior to commencement of such leave to allow for clerical processing.
Request assignment to second platoon, if necessary.

UNIFORMED
MEMBER
CONCERNED

6.
NOTE

A uniformed member wishing to terminate police duties IMMEDIATELY, who has used all
accrued time, vacation and/or terminal leave, MUST, after calling the Police Pension Fund for
an appointment, submit three copies of LEAVE OF ABSENCE REPORT (PD433-041) to his
commanding officer, requesting LEAVE WITHOUT PAY for up to thirty days. This leave MAY
BE granted a member applying for discontinuance of police service. Upon approval of the
request by the unit commander, the member concerned MUST personally deliver all copies of the
LEAVE OF ABSENCE REPORT to the commanding officer of the next higher command for
approval and then present all copies to the Police Pension Fund for processing.

7.

Bring PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE and all
property listed thereon to Police Pension Fund. If additional tours of duty are to be
performed subsequent to appearance at the Police Pension Fund, report with
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE form ONLY.
Upon completion of last tour of duty, report with ALL property to Police Pension
Fund on date specified by Police Pension Fund personnel OR after last tour of duty.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-42

REVISION NUMBER:

PAGE:

08/01/13

2 of 4

NOTE

When a valid reason exists for testing firearm(s) of member discontinuing police service,
member’s commanding officer or Executive Director, Police Pension Fund, will ensure the
preparation of REQUEST FOR LABORATORY EXAMINATION REPORT (PD521168), if applicable, and have member hand deliver firearm(s) with REQUESTS direct to
Firearms Analysis Section.

UNIFORMED
MEMBER
CONCERNED
(continued)

8.

Deliver property and obtain receipt on PROPERTY RECEIPT DISCONTINUANCE OF SERVICE, as follows:
a.
Department Manual - to Executive Director, Police Pension Fund
b.
Shield - to Administrator-in-Charge, Employee Management Division
c.
IDENTIFICATION CARD (PD416-091) - to Executive Director,
Police Pension Fund for perforation and return to member for delivery to
Administrator-In-Charge, Employee Management Division for re-issue
of IDENTIFICATION CARD marked “Retired”
d.
Firearm(s), if not previously vouchered - to Manhattan Property Clerk’s
Office if NOT applying for a handgun license. (Member discontinuing
police service will prepare PROPERTY CLERK INVOICE (PD521141) at Property Clerk facility). Firearm(s) previously vouchered at
other borough Property Clerk Offices will be forwarded to the
Manhattan Property Clerk’s Office by the Property Clerk.
e.
Helmet and mace with holster - to Firearms and Tactics Section,
Police Headquarters range
f.
New York City Transit Police Pass MetroCards – to desk officer,
who will ensure that All MetroCards are hand delivered to the
Employee Management Division
g.
Long Island Rail Road and Metro-North Police Passes – to desk officer,
who will ensure that ALL Long Island Rail Road and Metro-North
Police Passes are hand delivered to the Employee Management Division
h.
Personal portable radio with all accessories – issued to members of the
service in the rank of captain and above to Communications Division,
Telecommunications Unit, One Police Plaza, Room 910B
i.
Cellular telephone with all accessories – if applicable, to
Communications Division, Telecommunications Unit, One Police
Plaza, Room 910B
j.
NYPD Restricted Parking Permit (Misc. 23-N), Headquarters Annex
Parking Permit (Misc. 814HQ-Annex) or any other Department issued
vehicle parking permit – if applicable, to issuing command’s integrity
control officer/counterpart, to ensure that return is recorded in
Department record book
k.
NYPD Vehicle Identification Plate (Misc. 740) – if applicable, to
command’s integrity control officer/counterpart, who will ensure that
the plate is forwarded by messenger to Internal Affairs Bureau,
Vehicle Identification Unit at 315 Hudson Street, Manhattan
l.
Personal laptop computer with all accessories – if applicable, (issued
to members of the service in the rank of captain and above) to
Management Information Systems Division, Distributed Computer
Section, One Police Plaza, C Level, Room A-74.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-42

REVISION NUMBER:

PAGE:

08/01/13

3 of 4

NOTE

A member intending to apply for a handgun license will comply with instructions
received from the Executive Director, Police Pension Fund. Members who reside within
the confines of New York City MUST have HANDGUN LICENSE APPLICATION
(PD643-041) typed and notarized prior to reporting to the Police Pension Fund. A
member residing outside New York City must make application for a handgun license to
the licensing officer in the municipality in which the member resides.

UNIFORMED
MEMBER
CONCERNED
(continued)

9.

10.
11.

DESK OFFICER 12.

13.
14.
ADDITIONAL
DATA

Deliver to Executive Director, Police Pension Fund:
a.
Five copies of PROPERTY RECEIPT - DISCONTINUANCE
OF SERVICE indicating disposition of property
b.
Copy of PROPERTY CLERK INVOICE, if applicable.
Prepare and submit PENSION APPLICATION (PD440-045), which
grants terminal leave, if applicable.
Retain copy of:
a.
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
b.
PROPERTY CLERK INVOICE, if prepared.
Make Command Log entry from the endorsement made by the Executive
Director, Police Pension Fund on PROPERTY RECEIPT DISCONTINUANCE OF SERVICE.
a.
File copy of receipted form in Property Receipt Book.
Notify commanding officer and next higher command.
Notify roll call clerk.

The Police Pension Fund notifies uniformed members of the service well in advance of
their 63rd birthdate that such members are required, by law, to retire no later than
midnight of the eve of their 63rd birthdate. The member concerned MUST apply for and
take all leave, including vacation and terminal leave, PRIOR TO THAT DATE. Any
leave NOT TAKEN prior to the member’s 63rd birthdate WILL BE FORFEITED; the
member will receive NO COMPENSATION WHATSOEVER for time so forfeited.
No leaves of any kind may be granted after commencement of terminal leave, nor may
the member be placed on sick report, UNLESS such sick report results from an action
taken in the line of duty while on terminal leave.
A member who discontinues terminal leave PRIOR to the effective retirement date may
NOT be granted vacation for at least thirty days AFTER discontinuance of such leave. A
member may, however, apply for a thirty day leave of absence WITHOUT PAY, OR
return to full duty.
Prior to approval of a request for leave WITHOUT PAY of a member discontinuing
terminal leave, the approving officer (see P.G. 205-21, “Leave of Absence Without Pay
Thirty (30) Calendar Days or More”) MUST communicate with, and obtain the
approval of the Chief of Personnel.
A member on terminal leave who withdraws an application for retirement and
subsequently re-applies for retirement shall be subject to ALL the provisions of this
procedure. In addition, the effective date of retirement must be at least thirty days from
the date of re-application.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-42

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

ADDITIONAL
DATA
(continued)

A uniformed member of the service with sufficient reason may request his commanding
officer to mail his paycheck while he is on leave prior to retirement. The request shall
be prepared on Typed Letterhead and submitted with sufficient number of selfaddressed, stamped envelopes.

RELATED
PROCEDURES

Discontinuation of Police Service - Resignation (P.G. 205-43)
Leave of Absence Without Pay Thirty (30) Calendar Days or More (P.G. 205-21)
Acquisition and Use of Department Issued New York City Transit Police Pass
MetroCards (P.G. 219-26)

FORMS AND
REPORTS

LEAVE OF ABSENCE REPORT (PD433-041)
PENSION APPLICATION (PD440-045)
HANDGUN LICENSE APPLICATION (PD643-041)
PROPERTY CLERK INVOICE (PD521-141)
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013)
REQUEST FOR LABORATORY EXAMINATION REPORT (PD521-168)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-43

DISCONTINUATION OF POLICE SERVICE - RESIGNATION
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 6

PURPOSE

To facilitate the resignation of a uniformed member of the service.

DEFINITION

RESIGNATION - Voluntary separation from the Department other than
retirement/vested interest.

PROCEDURE

When a uniformed member of the service decides to resign from the Department:

MEMBER
CONCERNED

1.

COMMANDING 2.
OFFICER
3.
4.
5.
6.
7.
DESK OFFICER 8.
9.

10.
11.

NOTE

Report to permanent command and notify commanding officer.
a.
If commanding officer is NOT present, inform desk officer.
Instruct member that resignation bars reinstatement EXCEPT if approved
by the Police Commissioner within one year of date of resignation.
Request member concerned to complete, in ink, and sign appropriate
section of RESIGNATION AND EXIT INTERVIEW (PD452-151).
Interview member and record responses under appropriate captions of
RESIGNATION AND EXIT INTERVIEW.
Sign RESIGNATION AND EXIT INTERVIEW and distribute as
indicated on bottom of each copy of form.
Have command clerk prepare set of PROPERTY RECEIPT DISCONTINUANCE OF SERVICE (PD520-013).
Sign PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE.
Make Command Log entry of resignation.
Obtain New York City Transit Police Pass MetroCard and Long Island
Rail Road and/or Metro-North Rail Road Police Passes from resigning
member, if appropriate, and have hand delivered to the Employee
Management Division.
Notify Operations Unit that uniformed member is resigning.
Give member on duty at Operations Unit the following information
concerning resigning member:
a.
Rank
b.
Last name, first name, middle initial
c.
Shield number
d.
Tax registry number
e.
Social Security number
f.
Command
g.
Date of appointment
h.
Hour and date of resignation.

Operations Unit personnel will notify Communications Section (for transmittal of
FINEST Message), Internal Affairs Bureau, Payroll Section, Police Pension Fund and
Employee Management Division.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-43

REVISION NUMBER:

PAGE:

08/01/13

2 of 6

DESK OFFICER 12.
(continued)

Assign member concerned to second platoon on last working day.
a.
If last working day of resigning member is on Saturday or Sunday,
member will report to Police Pension Fund for processing on Friday
and perform clerical duty in command on Saturday and Sunday.

13.

Prepare PROPERTY CLERK INVOICE (PD521-141) listing firearms
to be safeguarded.
Prepare separate ACQUISITION OR DISPOSITION OF FIREARMS
BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE
(PD424-150) for each firearm safeguarded.
Deliver firearms with PROPERTY CLERK INVOICE and
ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE
OFFICERS - REPORT TO N.Y. STATE POLICE to borough
Property Clerk’s Office, ONLY.
Report to Police Pension Fund on last working day in civilian clothes
with PROPERTY RECEIPT – DISCONTINUANCE OF SERVICE,
ALL property and two copies of PROPERTY CLERK INVOICE.
a.
Resigning uniformed member of the service will retain
‘Prisoner/Finder/Owner’ copy of PROPERTY CLERK
INVOICE as receipt for firearms.

RESIGNING
MEMBER

14.

15.

16.

NOTE

If uniformed member of the service refuses to report to Police Pension Fund for
processing, commanding officer will accept property and have it delivered to
appropriate commands.

17.

Deliver Department property to commands indicated below and obtain receipt
on PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE form.
a.
Department Manual (Patrol Guide, Administrative Guide,
Organization Guide and Detective Guide) - to Executive Director,
Police Pension Fund
b.
IDENTIFICATION CARD (PD416-091) and shield - to
Administrator, Employment Section
c.
Helmet, mace and mace holster - to officer-in-charge, Firearms
and Tactics Section, Police Headquarters Range
d.
Personal portable radio with all accessories – issued to members of the
service in the rank of captain and above to Communications Division,
Telecommunications Unit, One Police Plaza, Room 910B
e.
Cellular telephone with all accessories – if applicable, to
Communications Division, Telecommunications Unit, One Police
Plaza, Room 910B
f.
NYPD Restricted Parking Permit (Misc. 23-N), Headquarters Annex
Parking Permit (Misc. 814HQ-Annex) or any other Department issued
vehicle parking permit – if applicable, to issuing command’s
integrity control officer/counterpart, to ensure that return is recorded
in Department record book

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-43

PAGE:

08/01/13

g.

RESIGNING
MEMBER
(continued)

h.

NOTE

REVISION NUMBER:

3 of 6

NYPD Vehicle Identification Plate (Misc. 740) – if applicable, to
command’s integrity control officer/counterpart, who will ensure that
the plate is forwarded by messenger to Internal Affairs Bureau,
Vehicle Identification Unit at 315 Hudson Street
Personal laptop computer with all accessories – if applicable, (issued
to members of the service in the rank of captain and above) to
Management Information Systems Division, Distributed Computer
Section, One Police Plaza, C Level, Room A-74.

ALL uniformed members of the service MUST return the Patrol Guide. Detectives, detective
investigators and detective supervisors MUST return the Patrol Guide and Detective Guide.
All uniformed members of the service in the rank of lieutenant MUST return the Patrol
Guide and Administrative Guide. All uniformed members of the service in the rank of
captain and above MUST return the Patrol, Administrative, Detective and Organization
Guides.

18.
POLICE
PENSION FUND
19.
REPRESENTATIVE
20.

Examine PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
to insure that ALL property is returned or accounted for.
Prepare necessary resignation papers and give resigning member
appropriate instructions.
Forward to desk officer/counterpart following forms in Department mail:
a.
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
b.
PROPERTY CLERK INVOICE.

DESK OFFICER 21.

File copy of PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
in Property Receipt Book.
Notify commanding officer, roll call clerk and next higher command of
resignation.

22.

IF MEMBER IS RESIGNING IN PERSON, NOT AT PERMANENT COMMAND,
AND WILL NOT REPORT TO POLICE PENSION FUND FOR PROCESSING:
DESK
OFFICER,
COMMAND OF
RESIGNATION

23.
24.
25.
26.
27.
28.
29.
30.

Prepare RESIGNATION AND EXIT INTERVIEW (five part snap-out).
Request member to sign form.
a.
If member refuses, so indicate.
Sign and distribute form as indicated in step “5” above.
Notify Operations Unit of member’s resignation.
a.
Operations Unit personnel will make required notifications.
Notify member’s permanent command of resignation.
Make Command Log entry of member’s resignation including names of
persons notified.
Question resigning member concerning location of property.
Instruct member concerned that benefits, pension contributions, etc., will
NOT be returned until ALL property is accounted for and that the Police
Commissioner will decide if resignation is without permission.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-43

REVISION NUMBER:

PAGE:

08/01/13

DESK
OFFICER,
COMMAND OF
RESIGNATION
(continued)

31.

DESK
OFFICER,
PERMANENT
COMMAND

33.

32.

34.
35.
36.
37.

4 of 6

Assign uniformed member to deliver property of resigning member to
permanent command.
Instruct resigning member to contact Police Pension Fund for instructions
concerning benefits.

Have following forms prepared:
a.
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
b.
PROPERTY CLERK INVOICE
c.
ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE
OFFICERS - REPORT TO N.Y. STATE POLICE.
Inspect member’s FORCE RECORD (PD406-143) to determine
Department property and firearms possessed by member.
Have uniformed supervisor and clerical member of the service open
member’s locker and obtain property.
Have uniformed member of the service deliver resigning member’s
firearms with related forms to borough Property Clerk’s Office.
Assign member to deliver PROPERTY RECEIPT – DISCONTINUANCE
OF SERVICE (five copies), two copies of PROPERTY CLERK INVOICE
and ALL Department property to Police Pension Fund.

38.
POLICE
PENSION FUND
REPRESENT39.
ATIVE

Process papers of resigning member and check PROPERTY RECEIPT DISCONTINUANCE OF SERVICE to insure ALL Department property
and firearms are returned.
Forward to member’s permanent command a copy of:
a.
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
b.
PROPERTY CLERK INVOICE.

DESK OFFICER 40.
PERMANENT
COMMAND

Check PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE
to insure that ALL Department property and firearms of resigning
member are accounted for, and/or safeguarded.

IF MEMBER RESIGNS OTHER THAN IN PERSON (BY TELEGRAM,
REGISTERED LETTER, ETC.):
C.O./
SUPERVISING
OFFICER,
RECEIVING
RESIGNATION

C.O.,
PERSONNEL
ORDERS
SECTION

41.
42.

43.

Notify Operations Unit of member’s resignation.
a.
Operations Unit personnel will make required notifications.
Notify resigning member’s permanent command, if necessary.

Mail certified letter to member concerned acknowledging receipt and
acceptance of resignation.
a.
Advise member that Police Commissioner will decide if
resignation is without permission.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-43

MEMBER’S
C.O./
SUPERVISORY
HEAD

REVISION NUMBER:

PAGE:

08/01/13

44.
45.
46.

5 of 6

Attempt to personally communicate with member to determine location
of Department property and member’s firearms.
Instruct member concerned that pension contributions, etc., will NOT be
returned until ALL property and firearms are returned and/or accounted for.
Have desk officer inspect FORCE RECORD of member to determine
what Department property and firearms are possessed by member.

DESK
OFFICER,
MEMBER’S
COMMAND

47.
48.
49.

Assign sergeant and clerical member of the service to open member’s
locker and obtain Department property.
Make Command Log entry of all facts.
Request desk officer of designated precinct to assign a supervisor to a
specified location to obtain member’s property.
a.
Precinct designated will be determined by location of property.

SUPERVISOR,
DESIGNATED
PRECINCT

50.
51.

Visit location(s) and obtain property.
Deliver property to desk officer of member’s permanent command.

DESK OFFICER 52.

ADDITIONAL
DATA

Comply with steps “13” to “17” above, insofar as possible, regarding
preparation of forms and delivery of property to appropriate commands.

In an effort to facilitate vacation selections, uniformed members of the service in the
rank of police officer through deputy chief receive their entire vacation allotment on
January 1st of any given year. However, members concerned are reminded that they are
only entitled to use their entire vacation allotment if they are employed for the full year.
Uniformed members who resign during the calendar year may only use the amount of
vacation days based on the monthly accrual rates as follows:
a.
Uniformed members appointed PRIOR to July 1, 1988, as per P.G. 203-19,
“Vacation Policy”.
b.
Uniformed members appointed AFTER July 1, 1988 at the rate of:
(1)
2 ¼ days each month AFTER the first five years of service for a total of
twenty-seven vacation days
(2)
1 2/3 days each month PRIOR TO 5TH YEAR ANNIVERSARY for a total
of twenty vacation days.
NOTE: Uniformed member whose 5th year anniversary falls within calendar year
receives a prorated vacation accrual based on date of appointment.
A uniformed member of the service who uses vacation in excess of the accrual rates
PRIOR to resigning will be required to forfeit pay and/or reimburse the Department for
the paid vacation days used in excess of the accrual.

RELATED
PROCEDURE

Vacation Policy (P.G. 203-19)
Acquisition and Use of Department Issued New York City Transit Police Pass
MetroCards (P.G. 219-26)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-43

FORMS AND
REPORTS

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

6 of 6

ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS REPORT TO N.Y. STATE POLICE (PD424-150)
PROPERTY CLERK INVOICE (PD521-141)
PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013)
RESIGNATION AND EXIT INTERVIEW (PD452-151)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-44

PISTOL LICENSE FOR RETIRING MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To expedite the issuance of a pistol license to a uniformed member of the service retiring.

PROCEDURE

A uniformed member of the service who desires to obtain a pistol license will,
prior to last tour of duty:

RETIRING
MEMBER OF
THE SERVICE

1.
2.

3.

Obtain pistol license from local police authority if a non- resident of City.
Prepare PISTOL LICENSE APPLICATION (PD643-041) complying
with directions on form.
a.
Two copies if resident of New York City
b.
Three copies if non-resident of New York City.
Request commanding officer to endorse reverse side of application under
caption, “Investigating Officer’s Recommendation.”

CLERICAL
MEMBER

4.

Fingerprint retiring member using:
a.
NON-CRIMINAL FINGERPRINT RECORD (PD423-144)
b.
New York State Non-Criminal Fingerprint Card (O13 OOIN)
c.
F.B.I. Applicant Form (FD258)

RETIRING
MEMBER OF
THE SERVICE

5.

Obtain three head type photographs, 1 ½ inch square
a.
If non-resident of New York City, four photographs are required.

NOTE

Photographs must have been taken within thirty days of application.

6.
7.

8.

9.

Report to Identification Section, Police Headquarters with fingerprints for
processing.
Report to Payroll/Pension Section to obtain Certificate of Service with
medical endorsement.
a.
If non-resident, an additional copy of Certificate of Service is
required for local police authority.
Prepare a U.S. Postal Money Order as follows:
a.
Seventy-four dollars payable to New York State Division of
Criminal Justice Services.
Report to Pistol License Section, Police Headquarters with the following
documents:
a.
PISTOL LICENSE APPLICATIONS and photographs
b.
Fingerprint forms
c.
Certificate of Service
d.
Money Order
e.
Copy of PROPERTY CLERK INVOICE (PD521-141) if
firearms are in custody of Property Clerk.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-44

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

ADDITIONAL
DATA

A retiring uniformed member of the service who resides outside New York City must
obtain a New York State Pistol License from his local police authority prior to making
application to the Pistol License Section for a New York City License. Because the
retiring member cannot receive a Certificate of Service until his last working day, he
may be unable to receive his New York State License prior to his retirement date.
Therefore, the retiring member will deposit his firearms in the Manhattan Property
Clerk’s Office and upon receipt of his State License, comply with the above procedure.

RELATED
PROCEDURES

Discontinuance Of Police Service Retirement-Vested Interest (P.G. 205-42)

FORMS AND
REPORTS

NON-CRIMINAL FINGERPRINT RECORD (PD423-144)
PISTOL LICENSE APPLICATION (PD643-041)
PROPERTY CLERK INVOICE (PD521-141)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-45

CHRONIC ABSENCE CONTROL PROGRAM
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To curtail abuse of sick leave privileges.

DEFINITIONS

CHRONIC SICK - CATEGORY “A” - A uniformed member of the service who
reports sick for any reason, EXCEPT an initial line of duty absence OR for
hospitalization at any time, four or more times within a twelve month period.
CHRONIC SICK - CATEGORY “B” - A uniformed member of the service who
reports sick for any reason, EXCEPT initial line of duty OR for hospitalization at
any time, six or more times within a twelve month period; OR
For any reason EXCEPT an initial line of duty absence or for hospitalization at
any time, four or more times within a twelve month period and loses forty or
more workdays (not calendar days).

SCOPE

Outpatient service such as ambulatory surgery is not considered hospitalization
for the purpose of this procedure.

PROCEDURE

When a uniformed member of the service is initially designated “CHRONIC
ABSENT”:

COMMANDING 1.
OFFICER,
MEDICAL
DIVISION

Notify member’s commanding officer, in writing, by forwarding
appropriate copies of CHRONIC ABSENT NOTIFICATION (PD433-148).

COMMANDING 2.
OFFICER

Notify member of such designation, by delivering original copy (white)
of CHRONIC ABSENT NOTIFICATION, after completing first
endorsement.
Indicate notification on member’s ABSENCE AND TARDINESS
RECORD (PD433-145).
Advise member that such designation will remain in effect according to
the following classification:
a.
CATEGORY “A” - for six months from date of return to duty
following last absence.
b.
CATEGORY “B” - for nine months from date of return to duty
following last absence.

3.
4.

NOTE

Subsequent sick reports, EXCLUDING initial line of duty or hospitalization, during the
six or nine month period will extend the designation period accordingly UNLESS such
designation is revoked on appeal.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-45

PAGE:

08/01/13

WHEN A MEMBER
DESIGNATION
MEMBER
CONCERNED

REVISION NUMBER:

5.

6.

2 of 3

WISHES

TO

APPEAL

A

CHRONIC

SICK

Prepare report, in DUPLICATE, on Typed Letterhead, addressed to the
Commanding Officer, Medical Division, within thirty days of chronic
absent designation, indicating the reason(s) for objection to designation.
Present report to commanding officer for review and recommendation.

COMMANDING 7.
OFFICER

Review report and forward, with endorsement, to Commanding Officer,
Medical Division.
a.
Include recommendation and reason(s) in support or denial of
appeal.

COMMANDING 8.
9.
OFFICER,
10.
MEDICAL
DIVISION
11.

Confer with Chief Surgeon and district surgeon concerned.
APPROVE/DISAPPROVE appeal.
Forward DISAPPROVED appeal to Chief of Personnel for final
determination.
Notify commanding officer of member concerned of results of appeal.

COMMANDING 12.
OFFICER

Inform member concerned of final determination.

ADDITIONAL
DATA

The following restrictions shall apply to members designated Category “B”:
a.
Not eligible for Administrative Return
b.
Assignment to Special Medical District, regardless of residence and
existing medical district.
c.
Not permitted to leave residence without the express permission of the
Special Medical District Surgeon. Members violating this procedure
will be subject to Charges and Specifications, not Command Discipline.
Category “B” members who report sick and indicate an inability to travel, or who fail to
report to the Special Medical District when scheduled, will be visited by a supervising
officer of the Medical Division. Member will then be transported to the Special Medical
District (if able to travel). CHARGES AND SPECIFICATIONS (PD468-121) will be
prepared by a ranking officer from the Medical Division if Special Medical District
Surgeon determines that:
a.
the sick member was able to travel to the Special Medical District, OR
b.
the member displays no objective evidence of illness or injury claimed.
Category “B” members found fit for duty after examination by the Special Medical
District Surgeon and who report sick again for the SAME reason prior to their next
scheduled tour of duty, may be suspended from duty without pay if upon subsequent
examination by a surgeon, no objective findings of such illness or injury are found.
CHARGES AND SPECIFICATIONS will be prepared by the Commanding Officer,
Medical Division.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-45

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

A FINEST message will be transmitted daily listing those members reporting sick within
the previous twenty-four hours and specifically identifying those who will report to the
Special Medical District instead of their own district surgeon. Members concerned will
be notified by their commanding officer.
Granting of applications or recommendations for discretionary benefits, including
promotion, extra compensation, designation, heightened assignments, off-duty
employment and scholarships will be discretionary while a member is Chronic Absent,
Category “A” or “B”. No discretionary benefits and privileges will be denied solely
because a member is Chronic Absent, Categories “A” or “B”.

RELATED
PROCEDURES

Reporting Sick (P.G. 205-01)

FORMS &
REPORTS

ABSENCE AND TARDINESS RECORD (PD433-145)
CHARGES AND SPECIFICATIONS (PD468-121)
CHRONIC ABSENT NOTIFICATION (PD433-148)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-46

COUNSELING SERVICES UNIT
DATE ISSUED:

08/01/13

PURPOSE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

To ensure that all members of the service are informed about the Counseling
Services Unit.
DEPARTMENT COUNSELING GUIDELINES

SCOPE

The primary function of the Counseling Services Unit is to assist in the recovery
and return to full and productive service those members of the service who are
experiencing difficulties with alcohol, prescription medication, gambling or
finances. The Department’s objective, at all levels, is the early detection and
referral of its personnel for evaluation and treatment, either as a self-referral or
through a direct supervisory referral. The Counseling Services Unit is not a
disciplinary unit, nor a sanctuary for misconduct. To afford confidentiality to
members of the service who utilize this program, the Counseling Services Unit is
located in a non-Department facility located at: 189 Montague Street, 7th Floor,
Brooklyn, New York 11201; Monday through Friday between 0700-1800 hours.
During non-business hours the Counseling Services Unit may be contacted
through the Sick Desk Supervisor.
Alcoholism is a primary, chronic disease with genetic, psychosocial and
environmental factors influencing its development and manifestations. Untreated,
the disease is often progressive and fatal. It is characterized by continuous or
periodic impaired control over drinking, preoccupation with the drug alcohol, use
of alcohol despite adverse consequences, and distortions in thinking, most
notably denial. Alcoholism is a fully treatable disease, especially when
intervention occurs in the early stages. Self-referral, before the condition results
in personal tragedy or misconduct, is ideal. However, it must be emphasized that
denial and cover-up are inherent components of this disease. Therefore,
supervisors are a vital link to the process of early detection, referral, treatment
and recovery. A supervisor may contact the Counseling Services Unit and
request that a member be evaluated.
Federal law and regulations governing confidentiality prohibit disclosure of any
information or record pertaining to substance abuse treatment. The Counseling
Services Unit may not disclose any information that identifies a member as a
participant except under the following circumstances:
a.
b.
c.
d.

Written consent from the member concerned
Valid subpoena and U.S. District Court Order
Suspected child abuse
Danger to self or another

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-46

SCOPE
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

Records maintained by the Counseling Services Unit are absolutely confidential
and not duplicated or forwarded anywhere within the Department. In nondisciplinary cases, when a supervisor officially refers a member, no report will be
prepared and no record of the referral will be noted in the member’s personnel
folder. Supervisors making referrals will only be advised as to the level of
cooperation and only on a need to know basis.
Members participating in this program will not jeopardize their promotional
opportunities. In addition, their current assignments will not ordinarily be
changed because of their participation in this program unless, due to the nature of
the assignment, a change is deemed to be in the best interests of all parties
concerned. However, participation in this program will not exempt a member of
the service from disciplinary action for specific acts of misconduct and the
consequences of such disciplinary action.
The services of the Counseling Services Unit are NOT available to members of
the service for illegal drug use. All members of the service are mandated by
provisions of “Administration of Drug Screening Tests for Cause,” (P.G. 205-30)
to make official notification to the commanding officer/duty captain, or Internal
Affairs Bureau/Command Center when illegal drug use is suspected.
Prior to final adjudication of a disciplinary matter, in all misconduct cases in
which the use of alcohol is indicated, an alcoholism assessment by the
Counseling Services Unit must be conducted. In addition, in appropriate cases, a
final adjudication of the disciplinary matter will be held in abeyance pending
completion of treatment for alcoholism. The Department Advocate’s Office or
the Office of the Special Prosecutor, as appropriate, will ensure that these steps
are taken.
In domestic violence cases, the Early Intervention Unit will refer the member to
the Domestic Incident Education Program. The Department Advocate’s Office
or the Office of the Special Prosecutor, as appropriate, will ensure that these
steps are taken.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-47

TEMPORARY REMOVAL OF FIREARMS IN NON-DISCIPLINARY
CASES
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To temporarily remove a uniformed member of the service’s firearms and evaluate
that member's fitness to perform duty in non-disciplinary cases.

DEFINITION

RANKING OFFICER - For the purposes of this procedure only, a Department
surgeon, uniformed member of the service in the rank of captain or above, or
other competent authority.

PROCEDURE

Whenever a Department surgeon, uniformed member of the service in the rank of
captain or above, or other competent authority, determines that a member’s
firearms should be temporarily removed for non-disciplinary reasons (e.g., stress
as a result of family or other situations, suicidal tendencies, etc.) the following
steps will be complied with:

RANKING
OFFICER

1.
2.
3.
4.

Request response of Department psychologist, if warranted, through the Sick
Desk Supervisor.
Direct that the member’s pistols, revolvers, IDENTIFICATION CARD
(PD416-091), and shield be removed.
Deliver surrendered property to command where the order to surrender was
given.
Ascertain if member possesses additional firearms, i.e. pistols, revolvers,
rifles or shotguns:
a.
Question member directly
b.
Direct desk officer, command of surrender, to check member’s
FORCE RECORD (PD406-143).

DESK
OFFICER,
COMMAND OF
SURRENDER

5.

NOTE

The command where any of the member’s pistols or revolvers are located may be
directed to retrieve the weapons and deliver them to either the member’s command or to
the command in which the investigation is being conducted, if appropriate.

6.

7.

Notify member’s permanent command and request a check of member’s
FORCE RECORD (PD406-143) to determine if all weapons listed have
been surrendered.
Arrange to obtain other additional firearms if necessary.

Have PROPERTY CLERK INVOICE (PD521-141) prepared for
firearms obtained. Include on INVOICE notation “Property of uniformed
member of the service - Not to be returned without approval of
Commanding Officer, Medical Division.”
a.
Place shield, and IDENTIFICATION CARD into a Plastic
Security Envelope and seal. (Do not prepare INVOICE for these
items).
b.
Secure firearms, shield, and IDENTIFICATION CARD in the
command’s property locker.
c.
Make appropriate entries in Command Log.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-47

REVISION NUMBER:

PAGE:

08/01/13

2 of 4

NOTE

Do not prepare REMOVAL/RESTORATION OF FIREARMS REPORT (PD524-152).

RANKING
OFFICER

8.
9.
10.

NOTE

Make notification to Early Intervention Unit. If closed, have notification
made at beginning of next business day.
Prepare detailed confidential report addressed to Commanding Officer,
Medical Division, and forward direct.
Forward copies of the report to:
a.
Director, Employee Management Division (Attention: Early
Intervention Unit) in all cases.
b.
The member’s commanding officer in all cases.
c.
Chief of Internal Affairs Bureau (IAB) only if the incident generates
an IAB log number. (Notify IAB Command Center of results of
investigation).
d.
Investigative unit concerned (i.e. borough/bureau investigations unit)
only if further investigation of the incident is necessary.

If the incident involves corruption/serious misconduct, comply with P.G. 206-08,
“Suspension From Duty-Uniformed Member of the Service,” or P.G. 206-10, “Modified
Assignment,” P.G. 206-17, “Removal and Restoration of Firearms” and P.G. 207-21,
“Allegations of Corruption and Serious Misconduct Against Members of the Service.”

11.

Direct member concerned to:
a.
Report to his/her permanent command at 0900 hours for each tour of
duty that falls on a business day (Monday through Friday).
b.
Work normally assigned tour hours whenever tour of duty falls on a
weekend (Saturday or Sunday) or holiday.
c.
Be assigned to non-enforcement duties.
d.
Follow steps 11a. -11c. as indicated above until an evaluation
determination and further reporting instructions from the
Commanding Officer, Medical Division are received.

COMMANDING 12.
13.
OFFICER,
MEDICAL
14.
DIVISION

Review confidential report prepared by ranking officer.
Determine with supervisory psychologist if member concerned should be
evaluated by the Psychological Evaluation Unit.
Notify member concerned to appear at Psychological Evaluation Unit if
determination is made that member requires evaluation.

WHEN IT IS DETERMINED THAT THERE IS A MEDICAL OR
PSYCHOLOGICAL REASON FOR THE MEMBER’S FIREARMS TO BE
OFFICIALLY REMOVED
COMMANDING 15.
OFFICER,
MEDICAL
DIVISION

Have member’s firearms officially removed when deemed necessary.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-47

REVISION NUMBER:

PAGE:

08/01/13

3 of 4

NOTE

Medical Division will be responsible for:
a.
Placing member on restricted duty.
b.
Issuing a Firearms Removal serial number.
c.
Preparing REMOVAL/RESTORATION OF FIREARMS REPORT
and forwarding it to desk officer, command of surrender.
d.
Notify commands concerned regarding member’s status and the official
removal of firearms.
e.
Directing member to report to Employee Management Division for a
restricted duty IDENTIFICATION CARD.

DESK
OFFICER,
COMMAND OF
SURRENDER

16.

Upon receipt of REMOVAL/RESTORATION OF FIREARMS
REPORT from Medical Division, comply with P.G. procedure 20617, “Removal and Restoration of Firearms,” regarding the forwarding of
firearms, shield and IDENTIFICATION CARD.

WHEN DETERMINATION IS MADE THAT MEMBER DOES NOT
REQUIRE A PSYCHOLOGICAL EVALUATION OR A PSYCHOLOGICAL
EVALUATION FINDS NO BASIS TO OFFICIALLY REMOVE THE
MEMBER’S FIREARMS
COMMANDING 17.
OFFICER,
MEDICAL
DIVISION

Notify desk officer, command of surrender and also member’s permanent
command, if different that:
a.
There is no medical/psychological objection to returning the
member’s firearms, shield, and IDENTIFICATION CARD.
b.
Member must report to the Early Intervention Unit on the next
business day.

18.

Make:
a
Return call to Medical Division to verify authenticity of the
notification
b.
Entry in Telephone Record.
Notify commanding officer and roll call personnel.
Return firearms, shield, and IDENTIFICATION CARD to member.
Ensure that member reports to the Early Intervention Unit on the next
business day.
Make Command Log entry.

DESK
OFFICER,
COMMAND OF
SURRENDER/
MEMBER’S
PERMANENT
COMMAND

19.
20.
21.
22.

EARLY
INTERVENTION
UNIT

23.

ADDITIONAL
DATA

The interview with the Early Intervention Unit may take place after the member’s firearms
have been returned provided the interview takes place on the next business day.

Conduct Career Guidance Interview with the member upon arrival at the
Early Intervention Unit.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-47

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

AUTHORIZATION TO SAFEGUARD FIREARMS AT MEMBER’S COMMAND DUE
TO A CURRENT PERSONAL PROBLEM
When a member believes that possession of firearms, during off-duty hours, could
further aggravate a current personal problem, (e.g. potential domestic violence
accusations), the member concerned may request that his/her firearms be safeguarded at
the command. The desk officer must make a Command Log entry each tour the member
elects to safeguard his/her firearms. The entry will indicate the date, time, rank, name
and tax registry number of the member making the request, and the serial numbers of all
firearms being safeguarded. An entry concerning the justification for this type of
request is not required. A notification in the margin of the original entry will also be
made indicating the date and time the firearms were returned to the member. The
member will continue to perform full duty according to the normal duty chart or work
schedule. At the conclusion of each tour the member may deliver his/her firearms to the
desk officer until the personal problem is rectified.

RELATED
PROCEDURES

Cause For Suspension/Modified Assignment (P.G. 206-07)
Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08)
Modified Assignment (P.G. 206-10)
Removal Of Firearms From Intoxicated Uniformed Member Of The Service (P.G. 206-12)
Removal and Restoration of Firearms (P.G. 206-17)

FORMS AND
REPORTS

FORCE RECORD (PD406-143)
PROPERTY CLERK INVOICE (PD521-141)
REMOVAL/RESTORATION OF FIREARMS REPORT (PD 524-152)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-48

EVALUATIONS - GENERAL - MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 5

PURPOSE

To ensure that each uniformed and civilian member of the service is evaluated at least once
each year.

PROCEDURE

To provide guidance to processing the evaluation of uniformed and civilian members
of the service:

COMMANDING 1.
OFFICER
CONCERNED
2.

Utilize the “Evaluations Due” computer application in the NYPD Intranet
and examine command roster to determine which members of the command
may require a PERFORMANCE EVALUATION.
Assign supervisor(s) to evaluate performance of subordinates.
a.
Designate an appropriate supervisor to prepare PERFORMANCE
EVALUATIONS of members assigned to the VIPER units, if
applicable.

3.

Prepare appropriate PERFORMANCE EVALUATION form according to
directions contained on the form and in the Performance Evaluation Guide.
Examine ratee’s CPI record, Department recognition, sick record, commendation
letters, CCRB record, for entries pertaining to the rating period, as well as any other
record of performance documentation (e.g., Command Discipline Log, Minor
Violations Log, etc.).
Comment on all Performance Areas/Behavioral Dimensions rated below
competent (i.e., rated either 2 or 1).
Discuss the Department’s equal employment opportunity (EEO) policy with ratee.
a.
Make all evaluation decisions in accordance with the Department’s EEO
policy to ensure compliance
b.
Record any disciplinary action received by a member of the service that
was a result of an EEO related issue (see “ADDITIONAL DATA”)
c.
Record comments in the section devoted to the “Overall Rater’s
Comments”, indicating that the employee’s rights and responsibility
regarding EEO issues were discussed
d.
Record comments in the section devoted to the “Overall Rater’s
Comments”, indicating how well a supervisor has demonstrated his/her
compliance with the Department’s EEO policy.
Report efforts made to improve attendance of members who are classified
“Chronic Absent - Category A” or “Chronic Absent - Category B.”
a.
Include a statement concerning efforts made to improve attendance.
Confer with ratee’s former supervisor and consult transfer PERFORMANCE
EVALUATION if observation of ratee is of a limited duration, when appropriate.
a.
Include identity of supervisor conferred with in Overall Rater’s Comments.
Forward completed PERFORMANCE EVALUATION to appropriate
reviewer by entering the reviewer’s tax registry number.

RATER

4.

5.
6.

7.

8.

9.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-48

REVIEWER

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

10.
11.

12.

2 of 5

Review all PERFORMANCE EVALUATIONS of subordinate
personnel.
Ensure the ratings of members designated “Chronic Absent” are accurate
and objectively reflect the ratee’s performance and the impact of
absenteeism on such performance.
a.
Give consideration to attendance record of ratee who is classified
“Chronic Absent - Category A” in determining appropriate overall
rating.
b.
Consider evaluating ratee “Very Low” if member is or has been
classified as “Chronic Absent - Category B” during the rating
period.
Provide additional comments regarding the ratee’s performance and
submit PERFORMANCE EVALUATION to rater.

WHEN REVIEWER IS IN DISAGREEMENT WITH RATER’S EVALUATION
13.

Prepare additional PERFORMANCE EVALUATION if in disagreement with
any portion of the rater’s evaluation of ratee.
a.
Forward the additional PERFORMANCE EVALUATION to
immediate supervisor for review by entering the immediate
supervisor’s tax registry number.

14.
EXECUTIVE
OFFICER/
COMMANDING
OFFICER

Review the additional PERFORMANCE EVALUATION prepared by initial
reviewer and add comments as the new reviewer.
a.
Submit the additional PERFORMANCE EVALUATION to initial
reviewer.

15.

Discuss the additional PERFORMANCE EVALUATION with ratee after
comments have been made by executive officer/commanding officer.

REVIEWER

INITIAL
REVIEWER

IN ALL CASES WHEN A PERFORMANCE EVALUATION IS PREPARED
INITIAL
REVIEWER/
RATER

16.
17.

18.
19.

Discuss PERFORMANCE EVALUATION with ratee after the rater and the
reviewer have made comments.
Comply with P.G. 205-58, “Appeal of Evaluation – Uniformed Members of the
Service” or P.G. 205-59, “Appeal of Evaluation – Civilian Member of the
Service,” when member of the service appeals his/her PERFORMANCE
EVALUATION.
a.
Notify commanding officer of ratee’s decision to appeal.
Print PERFORMANCE EVALUATION for signature of ratee, rater, and
reviewer.
Schedule and conduct interview with ratee.
a.
Be cognizant of any scheduled vacations or absences that may cause a
delay in conducting the interview and “finalizing” of PERFORMANCE
EVALUATION.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-48

INITIAL
REVIEWER/
RATER
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

20.
21.
22.

COMMANDING 23.
OFFICER/
REVIEWER

24.

25.

26.

27.

28.

29.

3 of 5

Provide a copy of PERFORMANCE EVALUATION to ratee at interview.
Ensure that a completed and signed PERFORMANCE EVALUATION is
filed in the member’s command folder.
Certify evaluation process as complete by “finalizing” PERFORMANCE
EVALUATION.
a.
Submit PERFORMANCE EVALUATIONS prior to leaving for
vacation or other leave, if such absence would cause a delay in preparation
and/or submission of the PERFORMANCE EVALUATION.
Prepare interim PERFORMANCE EVALUATION if significant change
occurs in ratee’s performance or as otherwise directed.
a.
If a ratee receives an overall evaluation of below competent (2.5 or
lower) or is rated extremely competent (5.0), the reviewer must be
in the rank of captain or above, or selected civilian managerial
titles.
b.
If ratee is in any Performance Monitoring Program, the reviewer
must be the commanding officer. The commanding officer will
consult with all appropriate supervisors prior to making any comments.
Review delinquent PERFORMANCE EVALUATIONS recapitulation on the
NYPD Intranet Home Page (Evaluations Due) frequently to determine status of
overdue PERFORMANCE EVALUATIONS (see “ADDITIONAL DATA”).
Ensure all PERFORMANCE EVALUATIONS are forwarded
electronically after completion by utilizing the “Print Command
Evaluations” feature on the main menu.
a.
This feature provides a supervisor in the rank of lieutenant or above
to view all finalized PERFORMANCE EVALUATIONS in the
command.
Ensure a signed copy of the original PERFORMANCE EVALUATION
prepared for a probationary police officer, probationary sergeant,
probationary lieutenant and probationary captain is forwarded to the
Employee Management Division, Probationary Monitoring Unit.
Direct rater being transferred or retiring to prepare PERFORMANCE
EVALUATION for each member the rater is regularly required to
evaluate, prior to transfer/retirement.
Direct that a transfer PERFORMANCE EVALUATION be prepared for
members transferred.
a.
Forward PERFORMANCE EVALUATION to member’s new
command.
Ensure that members are rated in the command to which assigned or temporarily
assigned on the last day of the rating period (conferrals may be made if required).
a.
If a member of the service is not observed during the rating period,
(i.e., sick report, leave, retired or resigned, etc.), an explanation, including
dates, must be entered on PERFORMANCE EVALUATION.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-48

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 5

PERFORMANCE EVALUATIONS and guidebooks for the ranks of police officer through
captain, and civilian sub-managerial employees may be found by accessing the Online Evaluation
System via the Department Intranet. Commanding officers will ensure additional copies of
guidebooks are made available in the command reference library.
Probationary members of the service do not receive annual PERFORMANCE EVALUATIONS.
An annual PERFORMANCE EVALUATION will be prepared during the next rating period after
a member attains permanent rank.
Uniformed members of the service who are in rank on probation (e.g., entry-level probationary
police officers, probationary sergeants, etc.) and civilian members of the service who have not
completed their probationary period or have served less than two years in a provisional status
are not permitted to appeal their PERFORMANCE EVALUATION.
All newly promoted sergeants, lieutenants and captains are on probation in rank for a
period of twelve months unless cause exists to extend such period for an additional six
months. Extension of probation beyond twelve months may be authorized on a case-bycase basis.
A waiver of probation may be requested after six months. This request must be made by
the probationary member’s commanding officer and accompanied by the fourth month
PERFORMANCE EVALUATION. All requests are to be forwarded through channels
to the Employee Management Division.
Members of the service are reminded that appraisal of subordinates’ performance is a
continuous process. The use of an annual evaluation system DOES NOT relieve supervisors of
their responsibility to monitor and document subordinates’ performance throughout the rating
period. The “Evaluations Due” web page provides a roster of annual and probationary
PERFORMANCE EVALUATIONS that are due for specific personnel. Certain commands
are required to provide additional PERFORMANCE EVALUATIONS (i.e., investigative
track commands and requests due to monitoring). The Online Evaluation System does not
preclude commands from providing additional PERFORMANCE EVALUATIONS when
necessary.
When preparing a PERFORMANCE EVALUATION, the rater will take into account the
ratee’s performance concerning equal employment opportunity (EEO) issues. EEO factors
having a bearing on the rating in that category will include, but not be limited to, whether the
member has engaged in conduct that violates provisions of the Department Manual, Title VII,
other applicable equal employment opportunity laws, or the Department’s equal employment
opportunity policy.
In addition, raters will ensure that recognition is given to members who utilize their
language proficiency for translation and interpretation in the performance of their
regular duties, or as part of the volunteer language initiative. The use of this skill shall
be afforded the same recognition as any other special skill needed by the Department.
Any experience gained while serving as a translator/interpreter in criminal investigations
will be included in the Overall Rater’s Comments of the PERFORMANCE
EVALUATION. Commanding officers will ensure that evaluations of volunteer members
are not negatively affected by their assignment to translation/interpretation duties. These
tasks shall be evaluated as a proportionate part of their assigned duties.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-48

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

5 of 5

When a sub-managerial civilian member is transferred, the commanding
officer/supervisory head will direct that the PERFORMANCE EVALUATION is
completed online and the form is forwarded to the Employee Management Division and to
the new command. The ratee will be given a copy of the form. The immediate supervisor
in the new command will prepare a new Task and Standards of the ratee’s new
assignment via the Online Evaluation System.
If excessive absence, tardiness or poor performance is cited as a reason(s) for a BELOW
STANDARDS or WELL BELOW STANDARDS rating, include a copy of the appropriate form
including: ABSENCE AND TARDINESS RECORD (PD433-145), CIVILIAN RECORD OF
SUPERVISORY CONFERENCES (SUB-MANAGERIAL) (PD433-1411), CIVILIAN
LATENESS/WARNING NOTIFICATION (PD449-122), or CIVILIAN UNSATISFACTORY
PERFORMANCE WARNING (PD439-012), when appropriate.

RELATED
PROCEDURES

Chronic Absence Control Program (P.G. 205-45)
Police Officer’s Monthly/Quarterly Performance Review and Rating System (P.G. 205-57)
Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58)
Appeal of Evaluation - Civilian Member of the Service (P.G. 205-59)

FORMS AND
REPORTS

PERFORMANCE EVALUATION
ABSENCE AND TARDINESS RECORD (PD433-145)
CIVILIAN RECORD OF SUPERVISORY CONFERENCES (SUB-MANAGERIAL) (PD4331411)
CIVILIAN LATENESS/WARNING NOTIFICATION (PD449-122)
CIVILIAN UNSATISFACTORY PERFORMANCE WARNING (PD439-012)
Online Performance Evaluation Guide

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-49

EVALUATION OF PROBATIONARY POLICE OFFICERS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To insure proper evaluation of probationary police officers.

PROCEDURE

Before a probationary police officer is permanently assigned to a command:

COMMANDING 1.
OFFICER,
2.
POLICE
3.
ACADEMY

Ensure preparation of two copies of RECRUIT EVALUATION
(PD439-1412), prior to permanent assignment.
Forward original to permanent command.
Forward duplicate to Employee Management Division upon assignment
to permanent command.

COMMANDING 4.
OFFICER/
5.
SUPERVISOR
CONCERNED
(PERMANENT
COMMAND)

Evaluate continuously, the conduct and performance of probationary
police officers.
Evaluate probationary police officers via the Online Evaluation System
available on the Department’s Intranet, three times during their
probationary period: the tenth, sixteenth and twenty-second month.

NOTE

The first sixteen months of a probationary police officer’s field assignment is a critical
phase in the training and maturation of a new police officer. Supervisors must
conscientiously evaluate probationary police officers to ensure that members who are
unable to satisfactorily perform their duties are identified.
In addition to evaluation reports, commanding officers will submit the following reports
during the probationary period as they occur, on Typed Letterhead.
a.
Request for Charges and Specifications to First Deputy Commissioner.
b.
Report of any matter that may bear upon the fitness of probationer to Chief of
Personnel in a sealed envelope.

COMMANDING 6.
OFFICER
(PERMANENT
COMMAND)
7.

NOTE

Ensure that twenty-second month evaluation specifically recommends
“Permanent Appointment,” “Extension of Probation” or “Termination of
Services,” in reviewer’s comments area.
a.
Notify the Performance Analysis Section whenever a probationary
police officer receives an overall evaluation less than 3.0.
Forward completed PERFORMANCE EVALUATIONS via
Department
Intranet
by
finalizing
the
PERFORMANCE
EVALUATION online.
a.
Ensure a signed copy of the PERFORMANCE EVALUATION is
printed out and forwarded to Probationary Monitoring Unit, One
Police Plaza, Room 1000.

When recommending “Termination of Services” or “Extension of Probation” a detailed report to
Chief of Personnel, including all pertinent facts related to the probationary police officer’s
performance, will be forwarded with a copy of the PERFORMANCE EVALUATION. If
warranted, these recommendations may also be forwarded at any time during the probationary
period, prior to the twenty-second month anniversary.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-49

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

ADDITIONAL
DATA

The probationary period should be utilized to closely scrutinize the member’s
performance to assess his or her abilities as a police officer. The entry level
probationary period may be extended an additional six months, if necessary, to allow the
Department more time to further review and evaluate a probationer’s suitability to
remain a police officer. When a probationary officer is transferred to a command, his or
her performance from the previous command must be reviewed. Interim evaluations
should be prepared when it is apparent there is a problem with an officer’s
performance. The rater will discuss the probationary evaluation with the ratee. This
will make the probationary officer aware of his or her performance and also place those
probationary officers with a “below standards” evaluation on notice that their
performance must show an improvement. When a commanding officer becomes aware
that a probationary officer’s performance may be below standards, supervisors should
be instructed to carefully document the member’s performance by utilizing the minor
violations log, command discipline, and when appropriate, charges and specifications.
The probationer will be notified of the observed performance deficiencies and instructed
on proper Department procedure. Written documentation that the probationer was
instructed and counseled will be maintained in the officer’s personnel folder.

RELATED
PROCEDURES

Evaluations - General - Members of the Service (P.G. 205-48)
Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58)

FORMS AND
REPORTS

RECRUIT EVALUATION (PD439-1412)
PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE SPECIALIST
(Online Evaluation System)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-50

EVALUATION OF POLICE OFFICERS AND DETECTIVES ASSIGNED
TO INVESTIGATIVE DUTIES
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To ensure that each uniformed member is evaluated each year while assigned to
investigative duties.

PROCEDURE

Prior to the scheduled evaluation of uniformed members of the service:

RATER

1.

NOTE

The first fifteen months of an investigative assignment is a critical phase in the training and
development of a new investigator. Supervisors must conscientiously evaluate police
officers/investigators to ensure that members who are not suited for investigative work are not
retained in such assignments. If there is a change in performance after the fifteenth month, the
member’s supervisor MUST immediately submit an interim evaluation.

2.
3.

REVIEWER

4.

5.

Evaluate police officers assigned to investigative (Detective Track) duties two
times during their initial fifteen months in such assignment, (eighth, and fifteenth
month), using form PERFORMANCE EVALUATION -DETECTIVES
AND POLICE OFFICERS ASSIGNED TO DETECTIVE TRACK
COMMANDS (Online Evaluation System).

Evaluate police officers/investigators annually after the initial fifteen
months.
Evaluate
detectives/investigators
annually,
using
form
PERFORMANCE EVALUATION - DETECTIVES AND POLICE
OFFICERS ASSIGNED TO DETECTIVE TRACK COMMANDS
(Online Evaluation System).
Comment on the ratee’s performance and potential for continuation in an
investigative assignment and eventual promotion to detective for all
police officers/investigators.
Review and sign EVALUATION form.

NOTE

When an investigator is designated “Chronic Absent - Category B,” it is presumed that the
investigator is performing in a substandard manner. If the performance of the “Category B”
investigator is rated higher than “Low”, the rater must demonstrate how the performance was
achieved in spite of the absence record of the investigator. In all cases, the rater must state if the
ratee should remain in the investigative assignment. If ratee is a detective, determine if ratee should
retain such designation or have such designation revoked and be reassigned.

RATER

6.
7.

8.

Audit the investigative time accrued by members assigned to command.
Ensure that eighth and fifteenth month evaluations are prepared and
promptly forwarded for police officers/investigators assigned to the
command.
Ensure the PERFORMANCE EVALUATION has been finalized.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-50

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

RELATED
PROCEDURES

Chronic Absence Control Program (P.G. 205-45)
Evaluations - General - Members of the Service (P.G. 205-48)
Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58)

FORMS AND
REPORTS

PERFORMANCE EVALUATION - DETECTIVES AND POLICE OFFICERS ASSIGNED
TO DETECTIVE TRACK COMMANDS (Online Evaluation System)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-51

EVALUATIONS OF POLICE OFFICERS AND DETECTIVES ASSIGNED
TO NON-INVESTIGATIVE DUTIES
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To ensure that each uniformed member of the service in the rank of police officer
or detective, who is not assigned to investigative duties, is evaluated at least once
each year.

PROCEDURE

Prior to evaluation period:

COMMANDING 1.
OFFICER
RATER
(IMMEDIATE
SUPERVISOR)

2.

3.

NOTE

Assign supervisor(s) to evaluate performance of subordinates.

Evaluate police officers annually upon completion of their probationary
period on form PERFORMANCE EVALUATION POLICE
OFFICER - DETECTIVE SPECIALIST (Online Evaluation System).
Examine POLICE OFFICERS MONTHLY PERFORMANCE REPORTS
(PD439-1414) prepared during the rating period for each police officer being
evaluated in enforcement commands. The annual total of quarterly points awarded
should conform to the overall evaluation.

Raters should refer to P.G. 205-57, “Police Officer’s Monthly/Quarterly Performance
Review and Rating System.”

4.

Evaluate Detective Specialist, Detective 2nd Grade and Detective 1st
Grade not assigned to investigative duties (e.g., Personnel Orders Section,
Operations Unit) using form PERFORMANCE EVALUATION
POLICE OFFICER - DETECTIVE SPECIALIST (Online
Evaluation System).

REVIEWER

5.

Review and sign PERFORMANCE EVALUATION POLICE
OFFICER - DETECTIVE SPECIALIST (Online Evaluation System).

RATER

6.

Forward completed PERFORMANCE EVALUATIONS via Department
Intranet by finalizing the PERFORMANCE EVALUATION online.

RELATED
PROCEDURES

Evaluations - General - Members of the Service (P.G. 205-48)
Police Officer’s Monthly/Quarterly Performance Review and Rating System (P.G. 205-57)
Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58)

FORMS AND
REPORTS

PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE
SPECIALIST (Online Evaluation System)
POLICE OFFICER’S MONTHLY PERFORMANCE REPORT (PD439-1414)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-52

EVALUATION OF SERGEANTS/LIEUTENANTS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To ensure that each uniformed member of the service in the rank of sergeant and
lieutenant is evaluated at least once each year.

PROCEDURE

Prior to the scheduled evaluation of uniformed members of the service:

RATER

1.

NOTE

Raters must conscientiously evaluate probationary sergeants and lieutenants to ensure that
members who are unable to satisfactorily perform their duties are identified. Interim evaluations
are to be submitted when necessary, (e.g., change in the ratee’s performance, etc.).

RATER

2.

Evaluate probationary sergeants on form PERFORMANCE
EVALUATION SERGEANT (Online Evaluation System) and
probationary lieutenants on form PERFORMANCE EVALUATION
LIEUTENANT (Online Evaluation System), two times during their
probationary period, at the fourth and tenth month. The sixteenth month
evaluation is only required for sergeants and lieutenants whose probation has
been extended.

3.

Evaluate sergeants and lieutenants annually upon completion of their
probationary period on appropriate PERFORMANCE EVALUATION
REPORTS.
Confer with commanding officer, when evaluating sergeants or
lieutenants assigned as precinct detective squad supervisors/commanders.
Record this conferral in the “Overall Rater’s Comments” section, noting
the precinct commander’s overall evaluation of the ratee.

REVIEWER

4.

Review and sign EVALUATION.

RATER

5.

Forward completed PERFORMANCE EVALUATIONS via Department
Intranet by finalizing the PERFORMANCE EVALUATION online.
a.
Ensure a signed copy of the PERFORMANCE EVALUATION is
printed out for probationary sergeants and probationary lieutenants and
forwarded to Probationary Monitoring Unit, One Police Plaza, Room
1000.

ADDITIONAL
DATA

Rater performing evaluation of a precinct detective squad supervisor or commander will
confer with the precinct commanding officer to ascertain the commanding officer’s
overall evaluation of the precinct detective squad supervisor/commander’s performance.
Conferral with the precinct commanding officer and the precinct commanding officer’s
overall evaluation will be noted in the RATER COMMENTS section of the precinct
detective squad supervisor/commander’s annual performance evaluation.

RELATED
PROCEDURES

Evaluations - General - Members of the Service (P.G. 205-48)
Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58)

FORMS AND
REPORTS

PERFORMANCE EVALUATION SERGEANT (Online Evaluation System)
PERFORMANCE EVALUATION LIEUTENANT (Online Evaluation System)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-53

EVALUATION OF SUB-MANAGERIAL CIVILIAN PERSONNEL
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To ensure that sub-managerial civilian members of the service are evaluated at
least once each year.

PROCEDURE

During the evaluation period:

RATER

1.

NOTE

A list of tasks and standards specific to each civilian title may be obtained from the Employee
Management Division’s Testing and Research Unit.

2.
3.

4.

Inform ratee at beginning of evaluation period of principal tasks and standards
upon which ratings will be based.

Record tasks and standards on page 2 of PERFORMANCE EVALUATION CIVILIAN - SUB-MANAGERIAL (PD439-152).
Discuss tasks and standards entered on form with ratee.
a.
Enter date and sign form.
b.
Give form to ratee for signature.
Submit form to reviewer for examination and signature.

COMMANDING 5.
OFFICER

Prepare and forward Typed Letterhead to Assistant Commissioner, Employee
Management Division, indicating that all sub-managerial civilian personnel have
been interviewed concerning tasks and expected standards of performance.

6.

Complete “Actual Performance Section” (page 3) of PERFORMANCE
EVALUATION - CIVILIAN - SUB-MANAGERIAL at conclusion of
rating period.
a.
Complete appropriate captions on page 1 of form.
b.
Rater prepares an original and two additional copies.
Discuss completed evaluation with ratee.
a.
Have ratee sign all three copies (this signature does not mean that
ratee agrees with evaluation).
b.
Supply one copy to ratee.
Forward original and one copy to reviewer.

RATER

7.

8.
REVIEWER

9.

COMMANDING 10.
OFFICER

Examine and sign form.
a.
After review, forward one copy to commanding officer.
b.
File remaining copy in ratee’s personal folder at command.
Forward original to Employee Management Division with Typed
Letterhead listing members who have been evaluated.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-53

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

When a sub-managerial civilian member is transferred, the commanding
officer/supervisory head will direct that the PERFORMANCE EVALUATION CIVILIAN - SUB-MANAGERIAL is completed and that the form is forwarded to the
Employee Management Division. The ratee will be given a copy of the form. The
immediate supervisor in the new command will prepare a new PERFORMANCE
EVALUATION - CIVILIAN - SUB-MANAGERIAL listing tasks and standards of the
ratee’s new assignment.
If ratee performs below competent standard in the overall evaluation rating, the
commanding officer MUST be the reviewer.
Comment on all areas rated BELOW STANDARDS or WELL BELOW STANDARDS and all
areas rated ABOVE STANDARDS or WELL ABOVE STANDARDS.
If excessive absence, tardiness or poor performance are cited as reasons for a BELOW
STANDARDS or WELL BELOW STANDARDS rating, include a copy of the appropriate form
including: CIVILIAN RECORD OF SUPERVISORY CONFERENCES (SUBMANAGERIAL) (PD433-1411), CIVILIAN LATENESS/WARNING NOTIFICATION
(PD449-122), or CIVILIAN UNSATISFACTORY PERFORMANCE WARNING (PD439012), when appropriate.

RELATED
PROCEDURES

Evaluations - General - Members of the Service (P.G. 205-48)
Appeal of Evaluation - Civilian Member of the Service (P.G. 205-59)

FORMS AND
REPORTS

PERFORMANCE EVALUATION - CIVILIAN - SUB-MANAGERIAL (PD439-152)
CIVILIAN RECORD OF SUPERVISORY CONFERENCES (SUB-MANAGERIAL)
(PD433-1411)
CIVILIAN LATENESS/WARNING NOTIFICATION (PD449-122)
CIVILIAN UNSATISFACTORY PERFORMANCE WARNING (PD439-012)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-54

EVALUATION OF CAPTAIN THROUGH DEPUTY CHIEF
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To ensure that each uniformed member of the service in the rank of captain
through deputy chief, as well as police surgeons and deputy chief surgeon is
evaluated at least once each year.

PROCEDURE

During the evaluation period:

RATER

1.

NOTE

All newly promoted captains are on probation for a period of twelve months unless
cause exists to extend such period for an additional six months. Extension of probation
beyond twelve months may be authorized on a case-by-case basis.
Interim
PERFORMANCE EVALUATIONS are to be submitted when necessary (e.g., change
in the ratee’s performance, etc). Raters must conscientiously evaluate probationary
captains to ensure that members who are unable to satisfactorily perform their duties
are identified. Those members in the rank of captain who are on probation, yet are
serving in the capacity of commanding officer, may be rated on PERFORMANCE
EVALUATION CAPTAIN THROUGH DEPUTY CHIEF (PD439-1517). The bureau
chief concerned will make the determination of which evaluation instrument is best
suited to the ratee.

RATER

2.

NOTE

This evaluation instrument is based on a Management By Objectives (MBO) system. This system
is flexible, allowing changes to be made to each Key Result Area as circumstances dictate. This
allows raters and ratees to better address actual problems and priorities as they arise.

3.
4.
5.

6.
7.

REVIEWER

8.

Evaluate probationary captains three times during probationary period, on
the 4th, 10th, and 16th month, if necessary, using the PERFORMANCE
EVALUATION CAPTAIN (PD439-1518).

Evaluate permanent captains through deputy chiefs, as well as police
surgeons and deputy chief surgeons using the PERFORMANCE
EVALUATION CAPTAIN THROUGH DEPUTY CHIEF.

Discuss and define five Key Result Areas (KRAs) with the ratee at the
beginning of the rating period.
Discuss and define the “Performance Expectations” for each KRA and
the “Action Plans” by which to attain results.
Record the KRAs and “Performance Expectations” on page 2 of the
PERFORMANCE EVALUATION CAPTAIN THROUGH DEPUTY
CHIEF.
Record the actual “Performance Achievements” on the form at the end of
the rating period.
Discuss and measure the individual’s performance during the postappraisal interview, using the predetermined criteria.
Review and sign EVALUATION.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-54

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

RATER

9.

Forward a copy of PERFORMANCE EVALUATION CAPTAIN
THROUGH DEPUTY CHIEF to Director, Employee Management Division at
beginning of rating period (July 1st.).

ADDITIONAL
DATA

Captains assigned as precinct commanders will be rated by patrol borough operations
commander and the patrol borough commander will serve as the reviewing officer.
Deputy Inspectors and above assigned as precinct commanders will be rated by the
patrol borough adjutant and the patrol borough commanding officer will serve as the
reviewing officer. Rater will use PERFORMANCE EVALUATION CAPTAIN for
captains that are on probation. Rater will use PERFORMANCE EVALUATION
CAPTAIN THROUGH DEPUTY CHIEF for all other captain evaluations.

RELATED
PROCEDURES

Evaluations - General - Members of the Service (P.G. 205-48)
Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58)

FORMS AND
REPORTS

PERFORMANCE EVALUATION CAPTAIN THROUGH DEPUTY CHIEF (PD4391517)
PERFORMANCE EVALUATION CAPTAIN (PD439-1518)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-55

EVALUATION OF ASSISTANT CHIEFS AND ABOVE/CIVILIAN
MANAGERS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To ensure that each uniformed member of the service in the rank of assistant
chief and above as well as civilian employees in the management pay plan, is
evaluated at least once each year.

PROCEDURE

During the evaluation period:

RATER

1.

2.

3.

4.

NOTE

Discuss key responsibilities and performance expectations with ratee at
the beginning of the evaluation period.
a.
If ratee’s immediate supervisor is transferred during the rating period, the
newly assigned rater will discuss the previously determined
responsibilities and expectations and determine if revisions are required.
Record the key responsibilities and performance expectations in section
“A” of MANAGERIAL PERFORMANCE EVALUATION (PD4391521). Assign an importance level to each responsibility.
Record in section “B” the relative importance of each of the pre-identified
Citywide responsibilities and performance expectations to the ratee’s specific
position.
Forward a copy of MANAGERIAL PERFORMANCE EVALUATION
to the Director, Employee Management Division at the beginning of the
rating period (January 1st).

A revision in performance expectations or key responsibilities may be made at any time
during the evaluation period. When a revision is made, the ratee must be notified and a
new MANAGERIAL PERFORMANCE EVALUATION must be prepared, including a
notation identifying the change, signed by both the rater and ratee.

5.
6.

Assign ratings to key responsibilities and discuss with ratee at end of
rating period.
Forward completed MANAGERIAL PERFORMANCE EVALUATION
to reviewer.

7.

Review, sign and forward completed MANAGERIAL PERFORMANCE
EVALUATION to Director, Employee Management Division.

COMMANDING 8.
OFFICER/
SUPERVISORY
HEAD

Ensure that an evaluation is prepared and forwarded to Director, Employee
Management Division if ratee is transferred during rating period.

REVIEWER

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-55

REVISION NUMBER:

PAGE:

08/01/13

9.
NEW
COMMANDING
OFFICER/
SUPERVISORY
HEAD

2 of 2

Discuss key responsibilities and performance expectations with ratee and enter
on new MANAGERIAL PERFORMANCE EVALUATION.

RELATED
PROCEDURES

Evaluations - General - Members of the Service (P.G. 205-48)
Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58)
Appeal of Evaluation - Civilian Member of the Service (P.G. 205-59)

FORMS AND
REPORTS

MANAGERIAL PERFORMANCE EVALUATION (PD439-1521)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-56

POLICE OFFICER'S ANNUAL EVALUATION UTILIZING THE
MONTHLY/QUARTERLY PERFORMANCE REVIEW AND RATING
SYSTEM
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To ensure that the Annual Overall Evaluation rating assigned to a police officer
on the annual PERFORMANCE EVALUATION POLICE OFFICER DETECTIVE SPECIALIST (Online Evaluation System) corresponds to the
annual total of quarterly points awarded under the Police Officer’s
Monthly/Quarterly Performance Review and Rating System

PROCEDURE

When preparing annual evaluations of police officers and detective specialists:

RATER

1.

NOTE

The POLICE OFFICER’S MONTHLY PERFORMANCE REPORTS and the
Monthly/Quarterly Performance Review and Rating System should be the primary basis
and documentation for the annual evaluation of police officers.

2.

Examine POLICE OFFICER’S MONTHLY PERFORMANCE
REPORTS (PD439-1414) prepared during the rating period for each police
officer assigned to patrol duties being evaluated in enforcement commands.

Assign Overall Evaluation using the following chart that illustrates the
expected correlation between total annual points earned and the
assignment of the annual Overall Evaluation.

TOTAL ANNUAL POINTS
60-68
55-59
48-54
40-47
BELOW 40

OVERALL EVALUATION
4.5 TO 5.0
4.0 TO 4.5
3.5 TO 4.0
3.0
2.5 AND BELOW

NOTE

In assigning quarterly points during the year, supervisors must expect to avoid any
inconsistency between the sum of quarterly points to be totaled at the end of the year for
a police officer and the rating designation in the Overall Evaluation category on the
PERFORMANCE EVALUATION.

REVIEWER

3.

NOTE

The Monthly Quarterly Performance Review and Rating System, when used properly,
will provide an indication of the appropriate Overall Evaluation. There will, however be
exceptions to this general rule. When there is a manifest difference between a police
officer’s annual total of quarterly points and the Overall Evaluation, the rater must
explain and justify this imbalance in the Overall Rater’s Comments section of the
PERFORMANCE EVALUATION. Reviewers must ensure that such discrepancies are
justified. If there is no clear explanation, the PERFORMANCE EVALUATION will be
rejected by the Employee Management Division and the form will require reexamination at the command level.

Ensure that raters accurately and fairly assign Overall Evaluations and
that such Overall Evaluations reflect actual performance as measured by
the Monthly/Quarterly Performance Review and Rating System.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-56

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

RELATED
PROCEDURES

Evaluations - General - Members of the Service (P.G. 205-48)
Police Officer’s Monthly/Quarterly Performance Review and Rating System (P.G. 205-57)

FORMS AND
REPORTS

POLICE OFFICER’S MONTHLY PERFORMANCE REPORT (PD439-1414)
PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE SPECIALIST
(Online Evaluation System)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-57

POLICE OFFICER'S MONTHLY/QUARTERLY PERFORMANCE
REVIEW AND RATING SYSTEM
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 9

PURPOSE

To evaluate the monthly/quarterly performance of police officers/detective
specialists assigned to patrol duties, and to identify and reward uniformed
members of the service involved in enforcement activity (as defined below) by
providing them with up to four career path points on an annual basis.

SCOPE

The Police Officer’s Monthly/Quarterly Performance Review and Rating System,
utilizing the POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT (PD439-1424), measures the performance levels
of uniformed members of the service and identifies those members who are
performing above standards, competent, and below standards. This procedure
also provides direction to address substandard performance.
Uniformed members assigned to an enforcement command (e.g., precinct, police
service area (PSA), transit district, borough task force, etc.) will be assessed
monthly utilizing the POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORT and rated quarterly utilizing the
“Supervisor’s Quarterly Performance Review” located on the rear of the
POLICE
OFFICER’S
MONTHLY
CONDITIONS
IMPACT
MEASUREMENT REPORT.
Uniformed members with the following
assignments will utilize the POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORT:
a.
b.
c.
d.
e.
f.
g.
h.

Foot Patrol
RMP/Sector
Anti-Crime
SNEU
Community Policing Officer
Conditions/Details
Bicycle Patrol
Youth Officer

i.
j.
k.
l.
m.
n.

Train Patrol
School Conditions
Summons Officer
Homeless Outreach
Domestic Violence Prevention
Officer
Other assignment as determined
by the Chief of Personnel

Uniformed members of the service whose duties do not involve enforcement activity will
not prepare the POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT unless those members have been temporarily assigned to
perform enforcement duty (e.g., “All Out” enforcement, other enforcement/patrol duty,
etc.). Such positions include:
a.
b.
c.
d.
e.

Community Affairs Officer
Traffic Safety Officer
Crime Prevention Coordinator
Auxiliary Police Coordinator
Planning Officer

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-57

REVISION NUMBER:

PAGE:

08/01/13

2 of 9

PROCEDURE

When preparing monthly/quarterly performance reviews of police officers and detective
specialists utilizing the Police Officer’s Monthly/Quarterly Performance Review and
Rating System:

DESIGNATED
SUPERVISOR

1.

2.

Access the Quest for Excellence application at the beginning of each
month and print the corresponding POLICE OFFICER’S MONTHLY
CONDITIONS IMPACT MEASUREMENT REPORT (PD439-1424) for
members assigned to squad/unit.
Distribute POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORTS to members of squad/unit.

NOTE

The platoon commander/special operations lieutenant will ensure POLICE OFFICER’S
MONTHLY CONDITIONS IMPACT MEASUREMENT REPORTS are printed and
distributed to members if the designated supervisor is unavailable.

UNIFORMED
MEMBER OF
THE SERVICE

3.

NOTE

Uniformed members of the service, in consultation with the patrol supervisor, will utilize the current
COMMAND CONDITIONS REPORT in identifying the two primary conditions to be addressed
within their assigned sector/post.

4.

5.

Prepare daily and carry in regulation leather binder POLICE OFFICER’S
MONTHLY CONDITIONS IMPACT MEASUREMENT REPORT.
Document daily the following on POLICE OFFICER’S MONTHLY
CONDITIONS IMPACT MEASUREMENT REPORT:
a.
Assignment (e.g., Sector, Patrol Post, Telephone Switchboard
Operator, etc.)
b.
Two identified conditions to be addressed within sector/post assigned.

c.
Activity performed.
Submit POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT to designated supervisor for review and
signature on the seventh, fourteenth, and twenty-first day of every month.

DESIGNATED
SUPERVISOR

6.

Review member’s activity and sign POLICE OFFICER’S MONTHLY
CONDITIONS IMPACT MEASUREMENT REPORT following the
seventh, fourteenth, and twenty-first day of every month.

NOTE

As part of the weekly review, the designated supervisor will compare the member’s current monthly
activity as it pertains to the member’s daily assignment and the two identified conditions to be
addressed within the sector(s)/post(s) assigned. The member’s ACTIVITY LOG (PD112-145)
may also be reviewed if the member has documented additional information ascertained from
community interactions, summonses issued, arrests made, reports prepared or other actions taken.
This review will provide the supervisor with a weekly opportunity to evaluate the uniformed
member’s performance in proactively addressing sector conditions. The supervisor must indicate
to each uniformed member an assessment of the quality and caliber of the officer’s efforts. Weekly
reviews of the POLICE OFFICER’S MONTHLY CONDITIONS IMPACT MEASUREMENT
REPORT will be conducted by the platoon commander/special operations lieutenant in the
absence of the squad/unit sergeant.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-57

REVISION NUMBER:

PAGE:

08/01/13

3 of 9

DESIGNATED
SUPERVISOR
(continued)

7.

Return POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT to uniformed member immediately upon review
and signature.

UNIFORMED
MEMBER OF
THE SERVICE

8.

Complete captions on the rear side of the REPORT indicating the total activity
at the end of the month and list any additional comments pertaining to actions
taken to address declared conditions.
Submit POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT to designated sergeant by the second day
of the month for the previous month.
a.
Submit REPORT prior to leave, or if not possible, without delay
upon return to duty if scheduled for vacation or other leave.

9.

DESIGNATED
SUPERVISOR

10.
11.

12.

NOTE

Review completed POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORT.
Complete “Officer’s Impact on Declared Conditions” section on rear of
POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT.
a.
Check appropriate box to indicate uniformed member’s impact on
declared conditions (e.g., □ Effective, □ Ineffective).
b.
Provided justification as to why uniformed member of the service
received an effective rating or ineffective rating. In addition,
document failure to address identified conditions by uniformed
member.
Discuss POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT with uniformed member of the service.
a.
Make entry in “Discussed with MOS” caption.

Supervisors should promptly provide direction when a deficiency or the need for improvement is
noted upon review of the POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT. In cases where a uniformed member’s performance fails to
address sector conditions, the designated supervisor will notify their platoon commander/special
operations lieutenant. The platoon commander/special operations lieutenant, in conjunction with
the designated supervisor, will take appropriate steps to improve the police officer’s performance.
These steps include, but are not limited to, assisting the police officer in identifying the conditions to
be addressed, referring the police officer to Performance Enhancement Training or assigning the
police officer to work with a supervisor or squad that effectively addresses sector
conditions through community interaction, the issuance of summonses, effecting arrests,
etc. Failure to utilize effective enforcement strategies will be documented.
Supervisors will use available Department data collection resources to verify activity.
In addition, arrests, summonses, and STOP, QUESTION AND FRISK REPORTS
(PD344-151A), etc., will be verified against Department records. Audits of the Online
Booking Arrest System (O.L.B.S.) and the Electronic Summons Tracking System will be
conducted by the integrity control officer to ensure the accuracy of entries of the
POLICE OFFICER’S MONTHLY CONDITIONS IMPACT MEASUREMENT
REPORT. Discrepancies identified will be corrected and addressed in an appropriate
manner.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-57

REVISION NUMBER:

PAGE:

08/01/13

4 of 9

DESIGNATED
SUPERVISOR
(continued)

13.

NOTE

Supervisors will be responsible to verify the POLICE OFFICER’S MONTHLY
CONDITIONS IMPACT MEASUREMENT REPORT of each member under their
supervision a minimum of once each quarter. Supervisors will note in the “Comments
by Squad Supervisor” section of SQUAD SUPERVISOR’S RECAPITULATION, the
member(s) of the service verified each month. Lieutenants will monitor sergeants under
their supervision to ensure compliance.
POLICE OFFICER’S MONTHLY
CONDITIONS IMPACT MEASUREMENT REPORT will be submitted to and
reviewed by the designated supervisor each month of the calendar year. The Quarterly
Performance Review, which includes the supervisor’s quarterly rating for the member,
will be completed on a quarterly basis at the beginning of January, April, July and
October. The time period covered will be the previous three months. Squad/detail
sergeants will be similarly evaluated by platoon commanders/special operations
lieutenants on a quarterly basis utilizing the QUARTERLY ASSESSMENT OF
SQUAD SERGEANT (PD439-1425).

PLATOON
COMMANDER/
SPECIAL
OPERATIONS
LIEUTENANT

14.

Sign POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT.
Prepare SQUAD SUPERVISOR’S RECAPITULATION (PD439-1418),
utilizing the Quest for Excellence application by the fifth day for the
previous month.

15.

Deliver completed POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORTS to platoon commander/special
operations lieutenant by the fifth day for the previous month.

16.

Review and sign POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORT.
Access the Quest for Excellence application.
a.
Review and sign-off on SQUAD SUPERVISOR’S
RECAPITULATION by the seventh day of the month.
Forward completed POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORTS to operations coordinator by the
seventh day following month for which submitted.

17.
18.

19.

Create a new POLICE OFFICER’S MONTHLY CONDITIONS IMPACT
MEASUREMENT REPORT folder for previous month within the Quest for
Excellence application.
a.
Ensure
completed
POLICE
OFFICER’S
MONTHLY
CONDITIONS IMPACT MEASUREMENT REPORTS are
scanned into the new folder utilizing appropriate command coversheet.

COMMANDING 20.
OFFICER

Log in to Quest for Excellence application and review completed POLICE
OFFICER’S MONTHLY CONDITIONS IMPACT MEASUREMENT
REPORTS.

OPERATIONS
COORDINATOR

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-57

REVISION NUMBER:

PAGE:

08/01/13

5 of 9

EACH JANUARY, APRIL, JULY AND OCTOBER
DESIGNATED
SUPERVISOR

21.

22.
23.
24.

Conduct Supervisor’s Quarterly Performance Review on the rear of POLICE
OFFICER’S MONTHLY CONDITIONS IMPACT MEASUREMENT
REPORT within seven days following the quarter for which the review is due
(January-March, April-June, July-September and October-December).
a.
Interview member in a private setting and discuss specific activity
and overall performance.
b.
Review activity for all three months of the quarter.
c.
Note any outstanding action or achievement in “ADDITIONAL
COMMENTS” section of the Supervisor’s Quarterly Performance
Review. Examples of outstanding action or achievement include
bribery arrests, pattern robbery arrest or other action, which
significantly impacts on crime or issues of community concern.
d.
Note deficiencies and need for improvement along with direction
provided or corrective action taken, if applicable, in the “Additional
Comments” section. Include notation if member is designated chronic
sick or is the subject of any disciplinary action during the quarter.
Complete all applicable sections on reverse side of report, including
numerical rating of member’s performance.
Discuss Supervisor’s Quarterly Performance Review with uniformed member
of the service.
Sign reverse side of POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORT.

UNIFORMED
MEMBER OF
THE SERVICE

25.

Sign reverse side of POLICE OFFICER’S MONTHLY CONDITIONS
IMPACT MEASUREMENT REPORT acknowledging that the Supervisor’s
Quarterly Performance Review was discussed.

DESIGNATED
SUPERVISOR

26.

Sign and deliver completed Supervisor’s Quarterly Performance Review to
platoon commander/special operations lieutenant by the seventh day of
the month following the reporting period.

NOTE

In cases where a uniformed member’s performance fails to address sector conditions, the
designated supervisor will notify their platoon commander/special operations lieutenant. The
platoon commander/special operations lieutenant, in conjunction with the designated supervisor,
will take appropriate steps to improve the police officer’s performance as previously indicated.
Police officers who are ineffective, who do not demonstrate activity impacting on identified crime
and conditions, or who avoid engaging in proactive activity, despite the existence of crime and
public safety violations, should be evaluated appropriately and their assignments re-assessed.
Continued failure to address sector/post conditions will be documented on an Interim or Annual
PERFORMANCE EVALUATION. If after training, mentoring and hands-on instruction, the
uniformed member continues to fail in addressing sector/post conditions, the member will be
referred to the Employee Management Division’s Performance Monitoring Unit for placement in
the appropriate level of performance monitoring, transfer, reassignment or other appropriate
disciplinary action. Quarterly, each precinct will notify their borough in writing of uniformed
members of the service who are under-performing. The boroughs will provide oversight and
direction in monitoring and improving their performance.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-57

REVISION NUMBER:

PAGE:

08/01/13

6 of 9

PLATOON
COMMANDER/
SPECIAL
OPERATIONS
LIEUTENANT

27.

Review Supervisor’s Quarterly Performance Review.
a.
Concur with rater, sign and enter comments; or
b.
If discrepancy noted between performance and rating, return to
rater for re-evaluation and re-interview of ratee.

NOTE

Supervisor’s Quarterly Performance Review rating points will not be awarded until
platoon commander/special operations lieutenant reviews and concurs with rating.
Supervisor’s Quarterly Performance Review may be appealed to the next higher-ranking
supervisor. In all cases, the precinct commander will make the final determination.

28.

Sign and deliver Supervisor’s Quarterly Performance Review to the operations
coordinator by the tenth day of the month following the reporting period.

OPERATIONS
COORDINATOR

29.

Ensure Supervisor’s Quarterly Performance Reviews are scanned into the Quest
for Excellence application utilizing appropriate command coversheet.

PLATOON
COMMANDER/
SPECIAL
OPERATIONS
LIEUTENANT

30.

Access the Quest for Excellence application and prepare QUARTERLY
ASSESSMENT OF SQUAD SERGEANT by the tenth day following
the quarter for which the review is due (January-March, April-June, JulySeptember and October-December).
a.
Note deficiencies and need for improvement along with direction
provided or corrective action taken, if applicable, in the “Comments by
Lieutenant/SOL/PLT Commander” section. Include notation if member
is designated chronic sick or is the subject of any disciplinary action
during the quarter.
Complete all applicable sections, including “Overall Rating” of squad
supervisor’s performance.
a.
Provide justification as to why squad sergeant was given an
effective or ineffective rating.
Discuss QUARTERLY ASSESSMENT OF SQUAD SERGEANT with
squad/detail supervisor.
Sign-off on QUARTERLY ASSESSMENT OF SQUAD SERGEANT.

31.

32.
33.
34.

Sign-off on QUARTERLY ASSESSMENT OF SQUAD SERGEANT
acknowledging that the QUARTERLY ASSESSMENT OF SQUAD
SERGEANT was discussed.

COMMANDING 35.
OFFICER

Access the Quest for Excellence application and review Supervisor’s
Quarterly Performance Reviews and QUARTERLY ASSESSMENT
OF SQUAD SERGEANTS.
a.
Comment and sign-off on QUARTERLY ASSESSMENT OF
SQUAD SERGEANTS.

SQUAD/DETAIL
SERGEANT

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-57

REVISION NUMBER:

PAGE:

08/01/13

COMMANDING 36.
OFFICER
(continued)

37.

7 of 9

Personally conduct Performance Interview for those members who receive
a numerical rating below twelve points for any quarter.
a.
Provide direction and/or take necessary corrective action to
improve member’s performance
b.
Inform member that continued unsatisfactory performance will, absent
mitigating circumstances, result in the imposition of sanctions by
Borough Personnel Review Board
c.
Record and file results of interview.
Forward printed copy of POLICE OFFICER’S MONTHLY
CONDITIONS IMPACT MEASUREMENT REPORT, including
Supervisor’s Quarterly Performance Review, SQUAD SUPERVISOR’S
RECAPITULATION, QUARTERLY ASSESSMENT OF SQUAD
SERGEANT and record of performance interview of those members
who receive a numerical rating below twelve points in any two quarters
within a one year period, to the Borough Commander.

BOROUGH
COMMANDER

38.

Direct Borough Personnel Review Board to review all cases of members
who receive a rating below twelve points in any two quarters within a one
year period.

BOROUGH
PERSONNEL
REVIEW
BOARD

39.

Review cases and recommend corrective action to be taken. Corrective
action may include change of assignment within the command,
intraborough or interborough transfer and/or disciplinary action.

BOROUGH
COMMANDER

40.

Review recommendations of Borough Personnel Review Board and make
final determination and/or recommendation.
a.
Endorse recommendation concerning interborough transfer and/or
disciplinary action, through channels, to the Chief of Personnel.

ADDITIONAL
DATA

Only those uniformed members of the service who are assigned to a patrol precinct, PSA, transit
district or borough task force command or other enforcement units as directed by the Chief of
Personnel and primarily perform enforcement duties will be rated according to the Quarterly
Performance Review and Rating System; accordingly, only those officers involved in enforcement
activity will be eligible to receive up to four additional Career Program points.
Members assigned to non-enforcement duties may accrue Career Program Points based upon the
guidelines contained in P.G. 205-15, “Police Officer’s/Detective Specialist’s Career Program.”
Commanding officers will be responsible for determining performance standards within their
respective commands and resolving all issues with their command relative to the
Monthly/Quarterly Performance Review and Rating System. Precinct, PSA and transit district
commanding officers will also review and direct the conditions to be addressed consistent with
applicable crime control strategies and areas of community concern.
POLICE OFFICER’S MONTHLY CONDITIONS IMPACT MEASUREMENT REPORTS
and Quarterly Performance Review and Rating System should be the primary basis and
documentation for members’ annual evaluation.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-57

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

PAGE:

08/01/13

8 of 9

POLICE OFFICER’S/DETECTIVE SPECIALIST QUARTERLY PERFORMANCE RATING
GUIDELINES
1.

Officer Took Initiative In Correcting Conditions.
Points:
3
Above Standards
2
Competent
1
Below Standards

2.

Officer’s Enforcement Activity Addressing Declared Conditions.
Points:
3
Above Standards
2
Competent
1
Below Standards

3.

Officer Took Appropriate Follow-Up Steps To Properly Address Conditions.
Points:
3
Above Standards
2
Competent
1
Below Standards

4.

Officer’s Administrative Reports Were Accurate.
Points:
3
Above Standards
2
Competent
1
Below Standards

5.

Officer Related Well During Community Interactions.
Points:
3
Above Standards
2
Competent
1
Below Standards

6.

Officer Presented An Overall Professional Image.
2
Yes
1
No

Supervisor must note achievement/outstanding action in “Additional Comments” section.
7.

Additional Comments:

These are comments that supervisors must make on member’s overall performance. When
deficiencies are noted, comments will include directions provided and/or corrective actions taken to
improve performance.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-57

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

PAGE:

08/01/13

9 of 9

QUARTERLY PERFORMANCE RATING POINT SYSTEM
CATEGORIES IN PERFORMANCE

Quarter

Annual

Officer Took Initiative In Correcting Conditions
Officer’s Enforcement Activity Addressing Declared Conditions
Officer Took Appropriate Follow-Up Steps
To Properly Address Conditions
Officer’s Administrative Reports Were Accurate
Officer Related Well During Community Interactions
Officer Presented An Overall Professional Image

3
3
3

12
12
12

3
3
2

12
12
8

Total

17

68

Annual Points
60-68
55-59
48-54
40-47
Below 40

Career Points
4
3
2
0
Review

QUARTERLY REVIEW INTERVIEW - Process to include:
Discussion of current performance
Discussion of achievements and/or deficiencies
Future Direction
Awarding of Quarterly Rating Points
RELATED
PROCEDURES

Police Officer’s/Detective Specialist’s Career Program (P.G. 205-15)
Evaluations - General - Members of the Service (P.G. 205-48)
Police Officer’s Annual Evaluation Utilizing the Monthly/Quarterly Performance
Review and Rating System (P.G. 205-56)

FORMS AND
REPORTS

POLICE OFFICER’S MONTHLY CONDITIONS IMPACT MEASUREMENT
REPORT (PD439-1424)
SQUAD SUPERVISOR’S RECAPITULATION (PD439-1418)
QUARTERLY ASSESSMENT OF SQUAD SERGEANT (PD439-1425)
COMMAND CONDITIONS REPORT

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-58

APPEAL OF EVALUATION - UNIFORMED MEMBERS OF THE
SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To permit a uniformed member of the service in permanent rank to appeal his/her
evaluation.

SCOPE

This procedure does not apply to uniformed members of the service who are in
the rank on probation (e.g., entry-level probationary police officers, probationary
sergeants, probationary lieutenants or probationary captains).

PROCEDURE

When a uniformed member in permanent rank wants to appeal a
PERFORMANCE EVALUATION:

RATER

1.

Inform commanding officer.

COMMANDING
OFFICER

2.

Act as initial hearing officer.
a.
Schedule interview with members concerned (i.e., rater, reviewer
and ratee named on PERFORMANCE EVALUATION form),
within thirty days of appeal notice.

NEXT HIGHER
COMMAND

3.

Schedule interview and serve as the hearing officer if the commanding
officer is the rater on the PERFORMANCE EVALUATION form.

COMMANDING 4.
5.
OFFICER/
NEXT HIGHER
COMMAND

Attempt to resolve the appeal.
Notify the Employee Management Division, Performance Analysis
Section, via Typed Letterhead, within thirty days of the hearing,
detailing the outcome of the hearing or whether the member is going to
continue the appeal process to the next level.

RATEE

6.

Submit a report on Typed Letterhead, within thirty days of the hearing, if
appeal is NOT RESOLVED at rater/commanding officer/next higher
command level, as follows:
a.
Uniformed members of the service below the rank of captain Personnel Officer concerned.
b.
Captains and above – Personnel Officer, Deputy Commissioner,
Personnel.

PERSONNEL
OFFICER
CONCERNED

7.

Review the matter by interviewing appropriate parties and examining
pertinent records.
Present findings to Borough/Bureau Commanding Officer or Deputy
Commissioner, Personnel.

8.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-58

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

BOROUGH/
BUREAU
COMMANDING
OFFICER/
DEPUTY
COMMISSIONER,
PERSONNEL

9.

Evaluate findings presented by personnel officer and render decision.

PERSONNEL
OFFICER
CONCERNED

10.

Report decision of Borough/Bureau Commanding Officer or Deputy
Commissioner, Personnel in triplicate, within thirty days of receipt of
Typed Letterhead and interview of parties, as follows:
a.
ORIGINAL - to reviewer named on evaluation form, who will inform
rater and ratee of findings and direct preparation of new evaluation, if
necessary. Place a copy of report in ratee’s command personnel folder.
b.
DUPLICATE - to member appealing (i.e., ratee)
c.
TRIPLICATE - forward to Employee Management Division’s
Performance Analysis Section for inclusion in ratee’s personnel folder.

ADDITIONAL
DATA

CAUSE FOR AN APPEAL OF PERFORMANCE EVALUATION
A uniformed member of the service in permanent rank has the right to appeal the
contents, recommendations or overall rating of his/her performance evaluation, ONLY if
cause for appeal stems from:
a.
Factual error
b.
Rater’s misinterpretation of instructions
c.
Bias or prejudice on the part of the rater
d.
PERFORMANCE EVALUATION is completed and based upon OTHER
THAN performance factors.
A uniformed member of the service has the right to review comments and
recommendations made by a reviewer named on the PERFORMANCE EVALUATION
form; however, such comments and recommendations are not causes for appeal by the
ratee. Such a review by the ratee is for the ratee’s informational purposes only.

RELATED
PROCEDURES

Evaluations - General - Members of the Service (P.G. 205-48)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-59

APPEAL OF EVALUATION - CIVILIAN MEMBER OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To permit a civilian member of the service to appeal an evaluation.

SCOPE

This procedure does not apply to individuals who have not completed their
probationary period or have served less than two years in a provisional status.

PROCEDURE

When a civilian member wants to appeal a performance evaluation:

RATER

1.

COMMANDING 2.
OFFICER
NOTE

Inform commanding officer.
Schedule interview with members concerned (rater, reviewer and ratee),
within thirty days of appeal notice.

If the commanding officer is also the rater, the rater’s immediate supervisor will
schedule the interview and serve as the reviewer. If ratee performs below desirable standard,
commanding officer MUST be reviewer.

3.
NOTE

Attempt to resolve appeal.

If the matter is not resolved after review by the commanding officer, upon the written
request of the ratee to the respective bureau/borough personnel officer for further
appeal, a review board will be empanelled at the borough or equivalent level. The
respective bureau/borough personnel officer will be responsible for convening the
review board. The review board must resolve the appeal within thirty days from receipt
of the written request for appeal to the respective bureau/borough personnel officer.
For Patrol Services Bureau personnel, the review board will consist of:
a.
Borough personnel officer
b.
Borough adjutant
c.
Borough Equal Employment Opportunity (EEO) liaison
d.
Commanding officer from other than the command of the ratee.
For bureaus or divisions other than the above, the review board will consist of:
a.
Personnel officer
b.
Bureau executive officer
c.
EEO liaison
d.
Division commander from other than the command of the ratee.

RATEE

4.

Prepare Typed Letterhead, to respective bureau/borough personnel
officer requesting further appeal, if appeal is not resolved at the command
level, and further review is desired.

PERSONNEL
OFFICER

5.

Convene review board.
a.
Appeal must be resolved within thirty days of receipt of request
for appeal.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-59

REVISION NUMBER:

PAGE:

08/01/13

b.

PERSONNEL
OFFICER
(continued)

2 of 2

Review board will prepare report in triplicate and forward copies
to ratee, rater and Employee Management Division’s Performance
Analysis Section for inclusion in member’s personal folder.

NOTE

The determination of the review board may be further appealed to the Police
Commissioner or his/her designee for a final determination.

RATEE

6.

NOTE

The Police Commissioner or his/her designee will make written notification of the final
determination of ratee’s appeal.

Prepare Typed Letterhead, to the Police Commissioner requesting final
review if further appeal beyond the determination of the review board is
desired.

A civilian member of the service has the right to appeal the contents, recommendations
or overall rating of his/her performance evaluation, ONLY if cause for appeal stems
from:
a.
Factual error
b.
Rater’s misinterpretation of instructions
c.
Bias or prejudice on the part of the rater
d.
Evaluation is based upon OTHER THAN performance factors.
A civilian member of the service has the right to review comments and recommendations
made by a reviewer; however, such comments and recommendations are not cause for
appeal. Such a review is solely for the ratee’s informational purposes.
RELATED
PROCEDURES

Evaluation - General - Members of the Service (P.G. 205-48)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-60

REPORTING TO DEPARTMENT SURGEON AND RETURNING TO
DUTY FROM SICK REPORT
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To ensure the appropriate procedures are followed when a member of the service
reports to the Department surgeon and when the member is directed to return to
duty.

PROCEDURE

When a member of the service has reported sick as per P.G. 205-01, “Reporting
Sick,” and is not eligible for, or declines Administrative Return:

UNIFORMED
MEMBER OF
THE SERVICE

1.

NOTE

Uniformed members of the service are NOT to bring their children to the Department
Surgeon’s Office, because children and uniformed members of the service present in the
waiting room may be susceptible to illness.

COMMANDING 2.
OFFICER

Report to assigned district surgeon at next regular office hours, EXCEPT;
a.
Member designated Chronic Absent – Category B, will report to
the Medical Division, Special Medical District, 1 Lefrak City Plaza,
16th Floor, Corona, New York 11368 at next regular office hours
b.
Member reporting sick on Friday or Saturday will report to
Medical Division, Weekend Surgeon, 1 Lefrak City Plaza, 16th
Floor, Corona, New York 11368, at 1000 hours the following day
c.
Member unable to travel will remain at place of confinement and phone
assigned district surgeon or “weekend” surgeon during next office hours
d.
Member with dental problems will be guided by the Sick Desk
supervisor/member regarding reporting requirements.

Telephone member’s district surgeon, in all cases, if member has been on
sick report for five workdays, ascertain estimated dates of return and
enter information on ABSENCE AND TARDINESS RECORD
(PD433-145).

UPON BEING DIRECTED TO RETURN TO DUTY BY A DEPARTMENT
SURGEON:
UNIFORMED
MEMBER OF
THE SERVICE

3.

4.
5.

DESK
OFFICER/
SUPERVISOR

6.

Immediately notify desk officer/supervisor, by telephone, of time and
date to report for duty.
a.
Include limitations, if any, on type of duty to be performed.
Report for duty when ordered.
Deliver SICK REPORT RETURN (PD429-131) and/or ASSIGNMENT
TO LIMITED CAPACITY (PD406-050) to desk officer/supervisor upon
return to duty.
Make entry indicating member’s return to duty in Telephone Record upon
receipt of telephone notification.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-60

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

Cooperate with supervisor, regardless of rank, who has been dispatched by competent authority,
(e.g., Commanding Officer-Medical Division, Internal Affairs Group, precinct commanding
officer or duty captain, etc.) to visit member on sick report, and directs such member to comply
with lawful order/instruction (e.g., appear in court, Trial Room, in front of an investigatory unit,
etc.).
Uniformed members of the service, who have not been classified as chronic absent, or
who have not been referred for supervision, and who have any of the following medical
conditions, as per the Department surgeon’s diagnosis, will NOT be the subject of
routine supervisory visits or telephone calls:
a.
Heart condition
b.
Broken limbs
c.
Post surgical convalescence
d.
Illnesses diagnosed by Department surgeon as likely to be of a duration in
excess of six months, after conferral with the Supervising Chief Surgeon
e.
Pregnancy.
A uniformed member of the service on sick report in any of the above categories
(subdivisions “a” through “e”) may be given a sixteen hour pass. However, should the
district surgeon determine that issuance of such a pass would adversely affect the
member’s health or impede the member’s recovery; such pass may be reduced
accordingly. Once the pass is issued, it shall not be revoked unless the member:
a.
Engages in activities which would tend to prolong or aggravate the disability
b.
Fails to cooperate with a Department surgeon or the Commanding Officer,
Medical Division
c.
Fails to comply with orders or directions or violates any provision of the Patrol
Guide relative to sick leave abuse.
A uniformed member of the service whose medical condition is NOT listed in the second paragraph
of the “ADDITIONAL DATA” statement (subdivisions “a” through “e”), may also be granted
permission to leave his/her residence while on sick report for a period of time as determined by the
district surgeon. Prior to granting such permission, the surgeon must certify that:
a.
The member is unable to perform in a limited/restricted duty status
b.
It will not adversely affect the member’s health
c.
It will not prolong or impede the member’s return to duty.
The permission granted may be revoked at any time by the Commanding officer, Medical
Division, or designee, upon appropriate notice to the member and the district surgeon concerned.
In case of serious need or emergency, a uniformed member may request permission to leave his
residence at a time other than that specified by the district surgeon. Such request should be
directed to the Sick Desk supervisor. In addition, requests to leave residence to obtain medical
services, food, household necessities or church attendance, voting, etc., are routinely granted by
the Sick Desk supervisor at times other than that specified by the district surgeon. Permission to
leave residence should be denied or revoked only if a violation of the guidelines takes place or if
activities requested would hinder recovery. The Sick Desk supervisor shall notify the district
surgeon at the next office hours, when such permission is granted, to ensure that leaving
residence is not inconsistent with the member’s medical condition and/or had not previously been
denied by the surgeon. District surgeons are responsible for notifying the Supervising Chief
Surgeon and Commanding Officer, Medical Division, of the identities of members granted:

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-60

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

PAGE:

08/01/13

a.
b.

3 of 3

Non-supervisory privileges
Permission to leave his/her residence on specific dates and times which will be
indicated on PERMISSION TO LEAVE RESIDENCE WHILE ON SICK
REPORT (PD429-051), a copy of which will be given to the sick member.

A uniformed member of the service on sick report may not leave the confines of the City
or residence counties without the approval of the Chief of Personnel. A request for such
permission is made through the member’s district surgeon on ABSENCE FROM CITY
WHILE ON SICK LEAVE (PD429-161). Members will be contacted on a weekly basis
by their district surgeon during absence from residence counties.
RELATED
PROCEDURES

Reporting Sick (P.G. 205-01)
Chronic Absence Control Program (P.G. 205-45)
Pregnancy Leave For Uniformed Members Of The Service (P.G. 205-27)
Absence Control (A.G. 318-12)
Notifying Court, Trial Room or Other Agencies When Member Reports Sick (P.G. 20561)

FORMS AND
REPORTS

ABSENCE AND TARDINESS RECORD (PD433-145)
ASSIGNMENT TO LIMITED CAPACITY (PD406-050)
PERMISSION TO LEAVE RESIDENCE WHILE ON SICK REPORT (PD429-051)
SICK REPORT (PD429-122)
SICK REPORT RETURN (PD429-131)
ABSENCE FROM CITY WHILE ON SICK LEAVE (PD429-161)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-61

NOTIFYING COURT, TRIAL ROOM OR OTHER AGENCIES WHEN
MEMBER OF THE SERVICE REPORTS SICK
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To notify court, Trial Room or other government agency when a member of the
service reports sick and is unable to attend a pending arraignment or scheduled
appearance.

PROCEDURE

When illness, injury or any other physical/psychological condition prevents the
performance of duty and the member of the service has a pending arraignment, or
scheduled appearance in court, the Trial Room, or any other governmental
agency:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

Comply with P.G. 205-01, “Reporting Sick.”
Inform desk officer/supervisor at assigned command of any pending
arraignment, or scheduled appearance in court, the Trial Room, or any
other government agency when reporting sick.

DESK
OFFICER/
SUPERVISOR

3.

Make entry in Command Diary of any scheduled court appearance or other
agency appearance, under date of scheduled appearance AND under date two
days prior to appearance date (exclusive of Saturday, Sunday or holidays).
Notify borough court section concerned if sick member is unable to
appear for pending arraignment.

4.

5.

ROLL CALL
CLERK

Notify the court or other agency concerned immediately of the member of
the service’s inability to attend due to being on sick report.

WHEN MEMBER OF THE SERVICE IS ON SICK REPORT
OPERATIONS
COORDINATOR/
PRINCIPAL
ADMINISTRATIVE
ASSOCIATE

6.

7.

Telephone district surgeon to determine if member is capable of
appearing at scheduled court appearance when member remains on sick
report two days prior to such scheduled appearance.
Notify member to appear if district surgeon approves and telephone Sick
Desk of surgeon’s determination.

ROLL CALL
CLERK

8.

NOTE

If member reports sick on a scheduled appearance date, make immediate notification to
court or other agency concerned.

9.
10.

Notify Criminal Court, Trial Room or other government agency and request
adjournment two days before appearance date, if member is unable to appear.

Notify the court, if other than Criminal Court, on the morning of the
appearance date if the member is unable to appear.
Enter notifications to district surgeons, courts, etc., regarding scheduled
appearances of members on sick leave in Telephone Record.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-61

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

NOTE

A uniformed member on sick report whose condition changes after being directed to
appear in court or before another agency, thereby preventing a scheduled appearance,
will notify the roll call clerk or desk officer/supervisor, as appropriate. The roll call
clerk/desk officer/supervisor will make required notifications.

RELATED
PROCEDURES

Reporting Sick (P.G. 205-01)
Reporting to Department Surgeon and Returning to Duty From Sick Report (P.G. 205-60)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-62

FIREARMS PROFICIENCY REQUIREMENT
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To ensure that uniformed members demonstrate and maintain minimum
proficiency in the use of firearms.

SCOPE

This procedure will apply when a uniformed member, who claims to be
medically and/or psychologically unable to use firearms, is deemed fit for full
duty by the Medical Division.

PROCEDURE

Upon being deemed fit for full duty assignment:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

Report as directed by Commanding Officer, Medical Division to the
Firearms and Tactics Section for firearms qualification.
Demonstrate proficiency by achieving the Department’s standard passing
score.
UPON FAILURE OF UNIFORMED MEMBER OF THE SERVICE TO
QUALIFY WITH FIREARM(S)

SUPERVISOR,
FIREARMS
AND TACTICS
SECTION

3.
4.

Notify Absence Control and Investigations Unit (ACIU) immediately.
Fax FIREARMS SCORE SHEET (PD124-141) to ACIU.

SUPERVISOR,
ABSENCE
CONTROL AND
INVESTIGATIONS UNIT

5.

Direct uniformed member of the service concerned to report to medical
specialist designated by the Medical Division for examination.
Maintain appropriate records of notifications and the results of said
examination.
Request member to complete Notice of Failure to Qualify with
Firearms.
Witness signature of member on Notice.
a.
Retain original for unit file
b.
Provide member concerned with copy.
Advise member of the availability of remedial firearms training.

6.
7.
8.

9.
NOTE

Uniformed members must demonstrate and maintain minimum proficiency in the use of
firearms. The Department’s policy is that minimum proficiency is a condition of
employment for uniformed members. Members failing to qualify within ninety days of
signing the Notice of Failure to Qualify With Firearms will receive CHARGES AND
SPECIFICATIONS (PD468-121) and face an administrative hearing under Section 75
of the New York State Civil Service Law, “Removal and Other Disciplinary Action.”
Members found to be incompetent after an administrative hearing will be removed from
the Department.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

205-62

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

IF MEMBER HAS NOT QUALIFIED WITHIN 90 DAYS OF NOTICE
SUPERVISOR,
ABSENCE
CONTROL AND
INVESTIGATIONS UNIT

10.
11.

NOTE

Members of the service are reminded that existing Department programs provide one
hundred rounds of ammunition and the use of a Department firearms range for practice.
Members are also reminded that it is their responsibility to take corrective action on
their own time and at their own expense. Instruction is available through the Firearms
and Tactics Section by appointment. Members may call to arrange for training.

Consult with Department Advocate’s Office.
Comply with P.G. 206-05, “Preparation of Charges and Specifications”
as appropriate.

Commands will photocopy and utilize the Notice of Failure to Qualify With Firearms,
depicted in Appendix “A”, as necessary.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

205-62

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

APPENDIX “A”

Notice of Failure to Qualify With Firearms
Date: ________________

TAKE NOTICE that you have failed to achieve the minimum passing score in your most recent attempt at
firearms qualifications on (date): __________________________. You have not qualified with firearms since
(date): ___________________________. This Department has deemed you medically and/or psychologically
fit to perform full duty with firearms.
Firearms proficiency is an essential function of the job of police officer and is a condition of your
employment as a uniformed member of the service. You are hereby required to demonstrate and maintain
minimum firearms proficiency within ninety days of this notice.
It is your responsibility to contact the Firearms and Tactics Section and take the firearms requalification
course. If you fail to do so, the Department will schedule an appointment for you to take this course prior to
ninety days after the date of this notice.
Your failure to demonstrate minimum proficiency within the above time limit will result in formal action
being taken against you pursuant to Section 75 of the New York State Civil Service Law, “Removal and Other
Disciplinary Action.” If there is an affirmative finding of incompetence after an administrative hearing which is
approved by the Police Commissioner, this action will result in your removal from the Department.
You are reminded that existing Department programs provide one hundred rounds of ammunition and use
of a Department range for practice. In addition, you may contact the Firearms and Tactics Section to arrange
for additional remedial firearms training. However, be aware that is your responsibility to take whatever steps are
necessary for you to qualify with firearms including practice on your own time and at your own expense.

Acknowledgement of subject uniformed member of the service.
Rank

Name (Last, First, M.I.) Print

Signature

Tax Registry #

Date

Signature

Tax Registry #

Date

Witness:
Rank

Name (Last, First, M.I.) Print

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Personnel Matters

Procedure No:

205-63

MONITORING OFF-DUTY VISITS TO INMATES AT CORRECTIONAL
FACILITIES BY MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To provide a system to monitor visits by members of the service to city, state, or
federal correctional facilities.

PROCEDURE

When a member of the service intends to visit an inmate at a correctional facility
while off-duty:

MEMBER OF
THE SERVICE

1.

NOTE

A separate notification must be made for each visit.

COMMANDING 2.
3.
OFFICER
4.
5.

Prepare Typed Letterhead with the following information and forward
to commanding officer at least seven days prior to the intended visit:
a.
Name, rank, shield and tax registry numbers.
b.
Name and I.D. number of inmate to be visited.
c.
Relationship of inmate to member of the service.
d.
Place of incarceration; (include full facility name, address and
phone number.)
e.
Date and time of proposed visit.
f.
Packages to be brought to facility.

Notify IAB, Command Center of details.
Approve/disapprove request.
Notify member of determination.
Forward copy of request to Chief of Internal Affairs Bureau.
a.
File copy of request in member’s personal folder.

ADDITIONAL
DATA

Members of the service shall cooperate fully with all rules and procedures of the
correctional facility concerned regarding securing weapons, visitor searches, signin/sign-out practices etc.

RELATED
PROCEDURES

Public Contact – Prohibited Conduct (P.G. 203-10)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-01

REPORTING VIOLATIONS OBSERVED BY SUPERVISORS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To report violations observed by supervisory officers to commanding/executive
officers for corrective action.

PROCEDURE

Upon observing or becoming aware of a violation of the rules or procedures by a
member of the service:

SUPERVISORY
MEMBER

1.
2.

DESK OFFICER 3.

Prepare SUPERVISOR’S COMPLAINT REPORT/COMMAND
DISCIPLINE ELECTION REPORT (PD468-123).
Notify desk officer of member’s command and obtain next serial number
from the COMMAND DISCIPLINE LOG (PD468-102).
a.
Serial numbers commence with number one each year.
Make required entries in COMMAND DISCIPLINE LOG.

SUPERVISORY
MEMBER

4.
5.

Submit REPORT to the commanding officer of the subject member.
Provide copy of REPORT to commanding officer for information and
file if subject member is from different command.

ADDITIONAL
DATA

Personnel assigned to the Department Advocate’s Office are available to advise
commanding/executive officers concerning command discipline charges.

RELATED
PROCEDURES

Violations Subject To Command Discipline (P.G. 206-03)
Command Discipline (P.G. 206-02)
Authorized Penalties Under Command Discipline (P.G. 206-04)
Preparation Of Charges And Specifications (P.G. 206-05)

FORMS AND
REPORTS

COMMAND DISCIPLINE LOG (PD468-102)
SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION
REPORT (PD468-123)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-02

COMMAND DISCIPLINE
DATE ISSUED:

10/18/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/18/13

1 of 4

PURPOSE

To empower a commanding/executive officer to maintain discipline within
his/her command, without resorting to formal charges and a Department trial.

DEFINITION

COMMAND DISCIPLINE - Non-judicial punishment available to a commanding/
executive officer to correct deficiencies and maintain discipline within the command.

PROCEDURE

Upon receiving a SUPERVISOR’S COMPLAINT REPORT/COMMAND
DISCIPLINE ELECTION REPORT (PD468-123) concerning a member of the
service (uniformed or civilian) assigned to his/her command:

COMMANDING/
EXECUTIVE
OFFICER

1.

2.

3.
4.
5.
6.
7.

8.
9.
10.
11.
12.

Investigate to determine if allegation is substantiated.
a.
Direct integrity control officer to investigate subject’s prior twelve month
disciplinary history and indicate findings on the front of
SUPERVISOR’S COMPLAINT REPORT/ COMMAND
DISCIPLINE ELECTION REPORT.
b.
Consider subject’s prior twelve month disciplinary history when
adjudicating a command discipline.
Indicate findings on REPORT, if allegation is not substantiated and:
a.
For actions described in violations subject to command discipline
procedure Schedule “A”:
(1)
File the report in back of Command Discipline Log after
recording disposition.
b.
For actions described in violations subject to command discipline
procedure Schedule “B”:
(1)
File original in back of Command Discipline Log
(2)
Forward copy to next higher command for informational
purposes.
Determine if the violations, when substantiated, may be disposed of under
command discipline.
Confer with supervisor who prepared REPORT, if necessary.
Schedule interview, if possible, with member concerned on a date when
supervisor who prepared REPORT is available.
Advise member that one local representative of a line organization may
be present at the interview.
Inform member of alleged violations and conduct interview.
a.
Do not record minutes.
b.
Interview will be informal and non-adversarial.
Give member an opportunity to make a statement in rebuttal.
Conduct further investigation, if necessary.
Inform supervisor who prepared REPORT of the results of the
investigation and any proposed penalty.
Inform member of results of investigation and any penalty.
Advise member that he/she is entitled to:

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-02

REVISION NUMBER:

PAGE:

10/18/13

2 of 4

a.
b.

COMMANDING/
EXECUTIVE
OFFICER
(continued)

13.

14.

Accept finding and proposed penalty, or
Accept finding but appeal proposed penalty to Command
Discipline Review Panel, or
c.
Decline to accept the finding and proposed penalty and have the
matter resolved through formal charges and specifications.
Inform the member that the decision of the Command Discipline Review
Panel is final and not subject to review, and that the Panel has the authority to:
a.
Approve proposed penalty, or
b.
Reduce proposed penalty to any corrective measure the commanding
officer was authorized to impose, or
c.
Increase proposed penalty to not more than double that proposed
by the commanding officer.
Give member copy of REPORT at close of interview.

NOTE

Absent exigent circumstances (for example: extended sick, leave of absence, etc.,) the
commanding/executive officer shall ensure that the above steps are completed within
sixty days of the date of issuance.

UNIFORMED
MEMBER OF
THE SERVICE

15.

Notify commanding officer, in writing, on REPORT of the option
elected within three working days of the commanding/executive officer’s
decision.

IF MEMBER ACCEPTS FINDINGS AND PROPOSED PENALTY
COMMANDING 16.
OFFICER
17.
18.

Enter disposition on REPORT and ensure that timekeeper makes and
verifies adjustments made to member’s time records with Payroll
Management System, as necessary.
File REPORT in command.
In all cases where a Schedule “B” command discipline has been
substantiated and disposed of, forward a copy of the REPORT to the
Department Advocate’s Office and the Disciplinary Assessment Unit,
through channels.

IF MEMBER ACCEPTS FINDINGS AND DECLINES PROPOSED PENALTY
COMMANDING/
EXECUTIVE
OFFICER

19.
20.

Enter disposition on REPORT.
Forward to the next higher command, the REPORT, and facts of incident
on Typed Letterhead with member’s disciplinary history.

NEXT HIGHER
COMMAND

21.

Assemble a Command Discipline Review Panel and adjudicate the
matter, if necessary.
a.
Inform the member’s commanding officer of the findings relative
to the penalty.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-02

COMMANDING/
EXECUTIVE
OFFICER

REVISION NUMBER:

PAGE:

10/18/13

22.

3 of 4

Forward a copy of the REPORT and a copy of the Panel’s decision to the
Department Advocate’s Office and the Disciplinary Assessment Unit, for
all Schedule “B” violations.

IF MEMBER ELECTS FORMAL CHARGES
COMMANDING/
EXECUTIVE
OFFICER

23.
24.

Enter disposition on REPORT and file.
Confer with the Department Advocate’s Office regarding the preparation
of charges and specifications.

DEPARTMENT
ADVOCATE’S
OFFICE

25.

Prepare and forward CHARGES AND SPECIFICATIONS (PD468-121),
after conferral with the commanding officer/executive officer, if appropriate.
Record all substantiated Schedule “B” command disciplines in member’s
Central Personnel Index.

26.

WHEN A SUBSTANTIATED COMMAND DISCIPLINE IS RENDERED AS
A RESULT OF AN INTERNAL AFFAIRS BUREAU OR ANY OTHER
INVESTIGATIVE UNIT’S INVESTIGATION:
COMMANDING/
EXECUTIVE
OFFICER

27.

Comply with the provisions of P.G. 206-04, “Authorized Penalties Under
Command Discipline” and offer member concerned the three election
options found in step “12” above.
a.
An investigation of the stated misconduct or determination of
whether the allegation(s) are substantiated is NOT required
b.
Do NOT change the stated findings
c.
Do NOT change the recommended disciplinary action (if noted),
without conferral and approval of the investigating entity and/or
Deputy Commissioner, Department Advocate.

NOTE

The ICO/Asst. ICO/other authorized member is required to create a new command discipline
record for each command discipline issued by entering all relevant information into the Citywide
Command Discipline System within five working days of the issuance of a command discipline.
Within five working days of the adjudication of a command discipline, the ICO/Asst. ICO/other
authorized member shall complete all system entries pertaining to the adjudication of the command
discipline.
Within five working days of the completion of the adjudication entries by the ICO/Asst. ICO/other
authorized member, the Commanding Officer/Executive Officer shall be responsible to review the
command discipline record and finalize (sign-off) the record in the Citywide Command Discipline
System to verify that it is accurate and complete.
ICOs and Assistant ICOs who do not have access to the Department’s Wide Area Network (WAN)
must personally enter command discipline data pertaining to members of their command at their
next higher command that possesses WAN access.

ADDITIONAL
DATA

If the subject of command discipline is transferred, the commanding/executive officer of the
former command is responsible for the completion of the case. All relevant records shall be
forwarded to the member’s new commanding officer. If the commanding/executive officer
is transferred, the new commanding/executive officer will complete the case.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-02

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/18/13

4 of 4

ADDITIONAL
DATA
(continued)

Remove and destroy records and dispositions of convictions listed under Schedule “A”
on the anniversary date of each entry, provided the member has no subsequent
disciplinary violations. Additionally, remove and destroy all unsubstantiated command
disciplines from the Command Discipline Log on the anniversary date of entry.

RELATED
PROCEDURES

Reporting Violations Observed by Supervisors (P.G. 206-01)
Violations Subject to Command Discipline (P.G. 206-03)
Authorized Penalties Under Command Discipline (P.G. 206-04)
Preparation of Charges and Specifications (P.G. 206-05)
Sealing Disciplinary Records (P.G. 206-14)
Review of Disciplinary Action Proposed Under Command Discipline (A.G. 318-05)

FORMS AND
REPORTS

CHARGES AND SPECIFICATIONS (PD468-121)
COMMAND DISCIPLINE LOG (PD468-102)
SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION
REPORT (PD468-123)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-03

VIOLATIONS SUBJECT TO COMMAND DISCIPLINE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To inform members of the service (uniformed and civilian) of the violations of
Department regulations which may be adjudicated by command discipline.

PROCEDURE

When any of the following violations are brought to the attention of a
commanding/executive officer, the commanding/executive officer concerned
may initiate command discipline:

SCHEDULE “A” 1.
2.
VIOLATIONS
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.

NOTE

Absence from meal location, post or assignment
Failure to sign return roll call
Failure to signal or signal improperly
Improper uniform or equipment
Failure to maintain neat and clean personal appearance
Omitted entries in Department records, forms or reports
Failure to submit reports in a timely manner
Failure to make proper notifications
Smoking as prohibited
Unnecessary conversation
Failure to lock an unguarded Department vehicle
Loss of IDENTIFICATION CARD (PD416-091)
Reporting late for duty
Carrying packages, newspapers or other articles as prohibited while in
uniform or Department vehicle
Failure to notify supervising officer when leaving post for Department or
personal necessity
Failure to make routine inspections and surveys as required
Unauthorized person riding in Department vehicle
Failure to notify commanding officer when address, telephone number, or
social condition changes
Using any electronic/digital device (e.g., personal gaming device, MP3
player, personal digital assistant, Bluetooth headset, etc.) while on duty

A cellular phone is authorized to be used by members of the service when conducting
official Department related business, or on an assigned meal, or as otherwise authorized by
competent authority. The cellular phone must be carried in a concealed manner that
does not interfere with authorized equipment.

20.
21.
22.
23.
24.
25.

Loss of summons or loss of summons book
Failure to have locker secured or properly tagged
Failure to sign in or out of court
Failure to perform duties in connection with court appearances
Failure to properly perform or improperly perform patrol or other assignment
Failure to present required firearms to the range officer at firearms
training cycle

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-03

PAGE:

08/01/13

SCHEDULE “A” 26.
27.
VIOLATIONS
28.
(continued)
29.
30.

31.
32.
33.
34.

SCHEDULE “B” 1.
2.
VIOLATIONS
3.
4.
5.
6.
7.
8.
9.

ADDITIONAL
DATA

REVISION NUMBER:

2 of 3

Obvious neglect of care of firearm(s)
Failure to attend a training cycle (firearms included)
Failure to maintain live, authorized ammunition in authorized weapons (includes
having the required maximum amount of ammunition in the weapon)
Illegal parking of Department or private vehicle(s)
Use or display of Vehicle Identification Plate (Misc. 740), NYPD
Restricted Parking Permit (Misc. 23-N), Headquarters Annex
Parking Permit (Misc. 814HQ-Annex) or any other Department issued
vehicle parking permit while off duty or while not on official Department business
a.
Failure to return any Department issued vehicle parking permit
when assigned to the Military and Extended Leave Desk, when
transferred or when the permit expires
Failure to make a timely notification to the Sick Desk and command, as required
Failure to comply with proper driving rules and regulations
Unauthorized use of Department telephones
Any other minor violation that, in the opinion of the commanding/executive
officer is appropriate for Schedule A command discipline procedure.
Loss of shield
Failure to safeguard prisoner
Loss of Department property
Failure to respond, report disposition promptly or acknowledge radio
calls directed to member’s unit
Bringing alcoholic beverages into a Department facility or vehicle unless
it is within the scope of an assignment
Omitted ACTIVITY LOG (PD112-145) entries
Loss of ACTIVITY LOG
Failure to give name and shield number to person requesting
Any other violation, which, in the opinion of the commanding/executive
officer and after notification to the patrol borough adjutant and
consultation with the Department Advocate, is appropriate for Schedule
“B” command discipline procedure.

The above violations may not be processed as command discipline if the violation is
aggravated by conditions that make it inappropriate for disposition by command
discipline or if member concerned requests a Department trial.
The Department Advocate’s Office is available to provide field commanders or internal
investigation units with advice concerning charges and specifications, command
disciplines, suspensions, and/or arrests of members of the service (uniformed or civilian).
When it has been determined that disciplinary action should be taken for the loss of or
failure to safeguard a firearm, a consultation with the Department Advocate’s Office
will be made to determine appropriate disciplinary action.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-03

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

A commanding/executive officer must confer with the borough adjutant, prior to
adjudicating a third command discipline for the same member within a six month period,
to determine if charges and specifications should be instituted. If charges are
appropriate, a consultation with the Department Advocate will be necessary for final
approval of charges and specifications.
Borough adjutant will inspect command discipline records to ascertain that the above
procedures are complied with.

RELATED
PROCEDURES

Reporting Violations Observed by Supervisors (P.G. 206-01)
Command Discipline (P.G. 206-02)
Authorized Penalties Under Command Discipline (P.G. 206-04)
Preparation of Charges and Specifications (P.G. 206-05)
Service and Disposition of Charges and Specifications (P.G. 206-06)
Sealing Disciplinary Records (P.G. 206-14)

FORMS AND
REPORTS

ACTIVITY LOG (PD112-145)
IDENTIFICATION CARD (PD416-091)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-04

AUTHORIZED PENALTIES UNDER COMMAND DISCIPLINE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To inform members of the service (uniformed and civilian) of the penalties a
commanding/executive officer may impose under command discipline.

PROCEDURE

When a command discipline allegation is substantiated:

COMMANDING/
EXECUTIVE
OFFICER

1.

NOTE

The above penalties DO NOT prohibit a commanding/executive officer from:
a.
Warning and admonishing verbally
b.
Warning and admonishing in writing, copy to be filed with the papers
c.
Changing assignment within the command either for a fixed period or indefinitely.

ADDITIONAL
DATA

In all cases where a Schedule “B” command discipline has been substantiated and
disposed of, forward a copy of the SUPERVISOR’S COMPLAINT REPORT/
COMMAND DISCIPLINE ELECTION REPORT (PD468-123) to the Department
Advocate’s Office and the Disciplinary Assessment Unit, through channels.

RELATED
PROCEDURE

Command Discipline (P.G. 206-02)

FORMS AND
REPORTS

SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION
REPORT (PD468-123)

Impose one of the following penalties:
a.
Forfeiture of up to five days vacation or accrued time for Schedule
“A” violations.
b.
Forfeiture of up to ten days vacation or accrued time for Schedule
“B” violations.
c.
Revocation of permission to engage in outside employment for a
fixed period of time, not to exceed thirty days, if the violation is
related to the outside employment.
d.
Restrict out-of-command assignments, which pay “portal-toportal” and overtime for a fixed period, not to exceed five such
assignments.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-05

PREPARATION OF CHARGES AND SPECIFICATIONS
DATE ISSUED:

11/21/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

11/21/13

1 of 3

PURPOSE

To ensure that CHARGES AND SPECIFICATIONS (PD468-121) and related
papers are prepared expeditiously, accurately, and completely.

PROCEDURE

When a violation is inappropriate for command discipline or when command
discipline is declined:

COMMANDING 1.
OFFICER/
SUPERVISOR
PREFERRING
CHARGES
2.

3.

DEPARTMENT
ADVOCATE’S
OFFICE

4.
5.

Direct assigned supervisor/investigator to consult with the Department
Advocate’s Office regarding the alleged misconduct and obtain verbal
approval for the preparation of CHARGES AND SPECIFICATIONS.
a.
Provide written documentation, files, investigative reports, and/or
additional information supporting the basis for charges and
specifications, upon request.
Provide the Department Advocate’s Office with two copies of the
investigative file that the charges and specifications are to be based on.
a.
Provide any other additional documentation and/or reports that are
requested by the Department Advocate’s Office.
Provide the Department Advocate’s Office with a request for charges and
specifications on a Typed Letterhead, addressed to the First Deputy
Commissioner, describing the basis for all charges and specifications.
a.
Include the following:
(1)
Original Internal Affairs Bureau log number
(2)
Duty schedule of complainant and respondent
(3)
Name of attorney consulted with from Department
Advocate’s Office.
Review case and determine if CHARGES AND SPECIFICATIONS
should be prepared.
Direct the preparation of an original set of CHARGES AND
SPECIFICATIONS, if approved.
a.
Base charges and specifications on criminal indictment or
information, if any, arising out of the same subject matter. If
criminal charges are dismissed or result in acquittal, consult with
the commanding officer concerned, if necessary.
(1)
Date/stamp CHARGES AND SPECIFICATIONS.
(2)
Enter Department Advocate’s Office serial number on the
CHARGES AND SPECIFICATIONS.
(3)
Forward CHARGES AND SPECIFICATIONS to
commanding officer of the originating command along
with original Typed Letterhead.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-05

REVISION NUMBER:

PAGE:

11/21/13

2 of 3

AFTER CHARGES AND SPECIFICATIONS HAVE BEEN APPROVED
COMMANDING 6.
7.
OFFICER/
SUPERVISOR
PREFERRING
8.
CHARGES
9.

10.
11.

Review CHARGES AND SPECIFICATIONS for accuracy.
Telephone the Internal Affairs Bureau Command Center to obtain a new
log number for each member receiving charges and specifications and
enter on CHARGES AND SPECIFICATIONS.
Obtain a bureau/command serial number, if applicable, and enter on
CHARGES AND SPECIFICATIONS.
Advise the respondent that he/she is the subject of charges and
specifications.
a.
Obtain the name, address and telephone number of the
respondent’s attorney and provide it to the Department
Advocate’s Office.
Have member of the service preferring charges and specifications sign the
original CHARGES AND SPECIFICATIONS.
Date stamp and forward original CHARGES AND SPECIFICATIONS
and original Typed Letterhead to the next higher command within fortyeight hours.

WITHIN THREE BUSINESS DAYS OF RECEIPT OF CHARGES AND
SPECIFICATIONS
COMMANDING 12.
13.
OFFICER,
NEXT HIGHER
COMMAND
14.

15.

Endorse the original set of CHARGES AND SPECIFICATIONS.
Date stamp and forward the original set of CHARGES AND
SPECIFICATIONS and Typed Letterhead to the Department
Advocate’s Office.
Forward copy of CHARGES AND SPECIFICATIONS to:
a.
Deputy Commissioner, Personnel
b.
Respondent’s command
c.
Originating command.
Retain copy of CHARGES AND SPECIFICATIONS.

UPON RECEIPT OF CHARGES AND SPECIFICATIONS FROM BOROUGH
COMMANDER/COUNTERPART
DEPARTMENT
ADVOCATE’S
OFFICE

16.
17.

Review for completeness and date stamp.
Ensure assigned attorney completes review and assessment of the
CHARGES AND SPECIFICATIONS in a timely manner.

ADDITIONAL
DATA

DEPARTMENT ADVOCATE’S OFFICE – PREPARATION OF CHARGES AND
SPECIFICATIONS
The member assigned to the Department Advocate’s Office preparing the CHARGES
AND SPECIFICATIONS will indicate in the box captioned “RANK/TITLE,” the
appropriate status, e.g., “Probationary Police Officer” or “Provisional Office Aide,”
etc. The member’s rank/title will also be indicated under the caption

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-05

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

11/21/13

3 of 3

“SPECIFICATIONS,” when making reference to the member, e.g., “Said Probationary
Police Officer Smith,” etc. Additionally, if charges are preferred against a member who
has been placed on dismissal probation, the specifications will be prefaced with the
words, “While on dismissal probation.”

ADDITIONAL
DATA
(continued)

The Department Advocate’s Office shall ensure that a sufficient legal basis exists for
each charge and specification approved and that all necessary steps associated with the
investigation have been completed. In appropriate cases, the Department Advocate’s
Office may direct the issuance of a command discipline in lieu of charges and
specifications.
Commanding officers are directed to fully complete the COMMANDING OFFICER’S
REVIEW OF MOS INVOLVED IN A DISCIPLINARY MATTER (PD468-153),
relating to evaluation and whether or not member is on disciplinary or dismissal
probation. This form must be completed and forwarded within five days of receipt to the
Department Advocate’s Office.
CHARGES AND SPECIFICATIONS AGAINST SUSPENDED MEMBER
When a member of the service has been suspended, the report on Typed Letterhead
prepared by the commanding officer/supervisor preferring charges must be forwarded to
the Department Advocate’s Office within forty-eight hours of suspension.
When a member of the service has been suspended, the Department Advocate’s Office
will forward the completed CHARGES AND SPECIFICATIONS to the requesting
supervisor within two business days from the time the request for charges is received.
RELATED
PROCEDURES

Service and Disposition of Charges and Specifications (P.G. 206-06)
Cause for Suspension or Modified Assignment (P.G. 206-07)
Suspension from Duty Uniformed Member of the Service (P.G. 206-08)
Official Communications - Preparation (A.G. 322-11)

FORMS AND
REPORTS

CHARGES AND SPECIFICATIONS (PD468-121)
COMMANDING OFFICER’S REVIEW OF
DISCIPLINARY MATTER (PD468-153)
Typed Letterhead

MOS

INVOLVED

NEW  YORK  CITY  POLICE  DEPARTMENT

IN

A

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-06

SERVICE AND DISPOSITION OF CHARGES AND SPECIFICATIONS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To ensure that the formal disciplinary process is commenced (service of charges
and specifications) and concluded (disposition of charges and specifications) in a
coordinated, timely and efficient manner.

PROCEDURE

Upon receipt of CHARGES AND SPECIFICATIONS (PD468-121) from the
borough commander/next higher command:

COMMANDING 1.
OFFICER,
DEPARTMENT
ADVOCATE’S
OFFICE
NOTE

Forward copy of CHARGES AND SPECIFICATIONS to respondent’s
attorney within two weeks along with the underlying explanatory
memorandum prepared by the supervisor/investigator preferring the
charges and specifications.

CHARGES AND SPECIFICATIONS will be served upon a suspended member of the
service expeditiously. (Exception may be made, with the approval of the First Deputy Commissioner, when extenuating circumstances exist). A suspended probationary member of
the service will not be served, except as directed by the First Deputy Commissioner.

2.

Serve original and copy of CHARGES AND SPECIFICATIONS upon
member of the service.
a.
If personal service cannot be made, see “ADDITIONAL DATA” below.

NOTE

Absent exigent circumstances, service of charges and specifications shall be within six
weeks after receipt by the Department Advocate’s Office. However, in disciplinary
cases where the statute of limitations and/or other matters require expeditious attention,
the Department Advocate’s Office will have the authority to direct whatever actions are
deemed necessary to effectuate the timely service of charges and specifications.

RESPONDENT

3.

5.

Sign and return the original copy to the person serving the CHARGES
AND SPECIFICATIONS.
Have available and provide to Department Advocate’s Office personnel:
a.
Chart/squad, vacation and military schedule, and
b.
Any other leave/absences.
(1)
Advise the Department Advocate’s Office of any changes
of the aforementioned.
Retain copy of CHARGES AND SPECIFICATIONS.

6.

Sign original copy of CHARGES AND SPECIFICATIONS as a witness.

4.

MEMBER
CONCERNED,
DEPARTMENT
ADVOCATE’S
OFFICE

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-06

PAGE:

08/01/13

COMMANDING 7.
OFFICER,
DEPARTMENT
ADVOCATE’S
OFFICE
NOTE

REVISION NUMBER:

2 of 2

Provide the respondent with an opportunity to accept a penalty
disposition in disciplinary case(s), when appropriate.

The Department Advocate will confer regularly with the First Deputy Commissioner
concerning the Department’s disciplinary policy.

8.

Schedule Department trial date the day of service of CHARGES AND
SPECIFICATIONS, when disciplinary case(s) are not otherwise
disposed of, absent exigent circumstances.

NOTE

When Department charges and specifications relate to outstanding criminal charges, the
disciplinary case may only be set for trial or otherwise disposed of with the prior
approval of the First Deputy Commissioner.

DEPARTMENT
ADVOCATE

9.
10.

ADDITIONAL
DATA

If personal service of the CHARGES cannot be made, service may be effected:
a.

b.
c.

d.

Ensure that all disciplinary decisions are accurately and promptly recorded.
Review all disciplinary cases for trends or patterns and policy implications.
a.
Make periodic recommendations to the First Deputy Commissioner.

By mailing the CHARGES AND SPECIFICATIONS to the person to be served
at his last known residence by registered or certified mail, return receipt
requested, OR delivering the CHARGES AND SPECIFICATIONS to a person
of suitable age and discretion at his place of business, dwelling or usual place of
abode of the person to be served. Proof of service will be filed with the Deputy
Commissioner - Trials or the Commanding Officer, Operations Unit.
(1)
Service is complete three days after filing.
By delivering a copy of the CHARGES AND SPECIFICATIONS to the agent
of the person to be served.
Where service under subdivisions “a” and “b” cannot be made, affix
CHARGES AND SPECIFICATIONS either to the door of the actual place of
business, dwelling or usual place of abode, of the person to be served and by
mailing (registered or certified, return receipt requested) the CHARGES AND
SPECIFICATIONS to the person at his last known residence.
(1)
Proof of such service will be filed with the Deputy Commissioner - Trials
or the Commanding Officer, Operations Unit.
(2)
Service is complete three days after filing.
In such manner as the Deputy Commissioner-Trials directs, upon motion
without notice, if service is impractical under subdivisions “a,” “b” or “c.”

RELATED
PROCEDURE

Preparation of Charges and Specifications (P.G. 206-05)

FORMS AND
REPORTS

CHARGES AND SPECIFICATIONS (PD468-121)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-07

CAUSE FOR SUSPENSION OR MODIFIED ASSIGNMENT
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To describe those actions for which uniformed or civilian members of the service
may be suspended or, for which uniformed members of the service may be
placed on modified assignment.

NOTE

Civilian members of the service may NOT be placed on modified assignment.

1.

2.

NOTE

The Police Commissioner, a deputy commissioner, a hearing officer
assigned to the Office of Deputy Commissioner - Trials, the Chief Surgeon,
Deputy Chief Surgeon, a civilian director, or a uniformed member of the
service in the rank of captain or higher may suspend a member of the
service (uniformed or civilian) or place a uniformed member of the service
on modified assignment when, in their opinion, such action is necessary.
A ranking officer (uniformed member of the service in rank of sergeant or
above) in-charge or in-command MUST SUSPEND a member of the
service when the member:
a.
Refuses to perform assigned duties at roll call or during tour of duty
b.
Refuses an order of a ranking member to answer question specifically
directed and narrowly related to the performance of official duties,
after being informed of member’s rights as specified in P.G. 206-13,
“Interrogation of Members of the Service”
c.
Is absent without leave for five consecutive tours
d.
Refuses to obey a lawful order by a ranking member
e.
Refuses to submit to a drug-screening test
f.
Has an interest in, or association with, or patronizes premises (licensed or
unlicensed) engaged in illegal gambling operations, use of drugs, smoke
shops, social clubs, or after hours clubs, except in the performance of duty.

Traffic Managers and Administrative School Safety Managers are authorized to suspend
civilian personnel under their command for violations listed in step 2 above. (The principal
of the school where the school safety agent is assigned will be notified of the suspension).
Suspension by a ranking officer, by a Traffic Manager or an Administrative School Safety
Manager, other than a captain and above, is by authority of the First Deputy Commissioner.
Prior conferral or approval of the First Deputy Commissioner is NOT required.

3.

A captain or above may place a uniformed member of the service on
modified assignment or suspension when a member:
a.
Is indicted by a grand jury
b.
Is arrested
c.
Is served with CHARGES AND SPECIFICATIONS (PD468-121),
alleging serious misconduct
d.
Is unfit for duty due to the effects of an intoxicant or drug or after
effects thereof
e.
Patronizes an unlicensed premises (neighborhood tavern or
restaurant with an expired/suspended license) where the only
apparent illegal activity is the sale of alcoholic beverages, except
in the performance of duty.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-07

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

NOTE

A member of the service (uniformed or civilian) presently on suspension, or a uniformed
member of the service on modified assignment pursuant to either steps 2 or 3 above, MUST be
re-suspended or suspended, as applicable, for any subsequent violation of the subject steps.

ADDITIONAL
DATA

In all cases in which the investigating commanding officer/duty captain is contemplating
changing the duty status of a member of the service (i.e., suspension, modification or
restricted duty pending evaluation of duty status), he/she should confer with the Internal
Affairs Bureau Command Center to ascertain any relevant information pertaining to the
member(s) of the service, PRIOR to making this decision. This conferral is to obtain
background information that may assist in the investigation. All decisions regarding the
investigation, as well as any resulting determination regarding the member’s duty
status, remain the responsibility of the commanding officer/duty captain concerned.
In appropriate cases, a captain or above may assign a uniformed member of the service to
administrative duties in the next higher command without placing the member on suspension
or modified assignment, when there is no disciplinary action contemplated and facts or
circumstances indicate such assignment would be in the best interests of the Department.
The borough commander/counterpart will review the assignment within three days and
determine further appropriate action. A report of this review and results, including the
anticipated date member will be returned to command, will be prepared on Typed
Letterhead and forwarded to the First Deputy Commissioner.
In all cases where the decision to suspend a member of the service (uniformed or civilian)
or to place a uniformed member of the service on modified assignment is based on the
discretion of the captain or above (steps 1 and 3 of this procedure), he/she will, prior to
making that decision, confer with the borough commander/counterpart or executive officer.
The Office of Deputy Commissioner - Legal Matters will be available for questions related
to law and the Department Advocate’s Office will be available for advice on procedures for
suspension or modified assignment. However, the decision to suspend or place a uniformed
member of the service on modified assignment will rest with the field commander.
A ranking officer who reasonably believes that a uniformed member of the service is
unfit for duty due to effects of an alcoholic intoxicant will notify the precinct
commander/duty captain who will respond, conduct an investigation, and based upon
common sense standards determine if the member is fit for duty. If found unfit, whether
on or off duty, the captain making such determination will suspend the member or place
him/her on modified assignment; apprise the member concerned of the availability of the
Counseling Service Program, and, if the member desires to participate, contact the
Counseling Service DIRECT, during normal business hours, or during other than
business hours, request conferral by contacting the Sick Desk, supervisor. The precinct
commander/duty captain will also prepare seven copies of report on Typed Letterhead
detailing observations and circumstances leading to determination of unfitness and
action taken. Forward copies (DIRECT) to First Deputy Commissioner, Deputy
Commissioner - Trials, Chief of Department, Chief of Personnel, Department
Advocate’s Office, and one copy to be filed in command. An additional copy will be
forwarded to the First Deputy Commissioner (THROUGH CHANNELS).

FORMS AND
REPORTS

CHARGES AND SPECIFICATIONS (PD468-121)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-08

SUSPENSION FROM DUTY
UNIFORMED MEMBER OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To temporarily prohibit a uniformed member of the service from performing
assigned duties.

PROCEDURE

When a uniformed member of the service is suspended:

RANKING
OFFICER IN
CHARGE

1.
2.
3.

4.

Inform member concerned of suspension from duty and the reason.
Direct member to surrender all Department property and all revolvers or
pistols owned or possessed.
Direct member to report in person, if not on sick report, each Monday,
Wednesday and Friday to residence precinct. (Captain and above will
report to residence borough command.)
Inform suspended member that he may request waiver of reporting requirement
by submitting form AGREEMENT TO ACCEPT SERVICE OF NOTICE
(PD468-126) at residence precinct or Department Advocate’s Office.

NOTE

If suspended member prepares form in residence precinct, the precinct commander will
forward a copy of the form to the Department Advocate’s Office. If the form is prepared
in the Department Advocate’s Office, Department Advocate personnel will notify the
desk officer, precinct of residence that the suspended member no longer has to report.

UNIFORMED
MEMBER OF
THE SERVICE

5.

RANKING
OFFICER IN
CHARGE

7.
8.

6.

9.

10.

SUPERVISOR
ON DUTY,
OPERATIONS
UNIT

11.

Surrender, promptly, all Department property and all pistols or revolvers
owned or possessed.
Do not wear uniform while suspended.
Enter facts concerning suspension in Command Log.
Notify supervisor on duty at Operations Unit, member’s command, and
member’s residence precinct, if below rank of captain, or residence
borough command if captain or above.
a.
Notify Internal Affairs Bureau Command Center.
Follow procedure for removal of property as outlined in P.G. 206-17,
“Removal and Restoration of Firearms.”
a.
Property other than firearms, shield and IDENTIFICATION
CARD (PD416-091) will be retained at member’s command.
Immediately forward report (DIRECT) to First Deputy Commissioner, Deputy
Commissioner - Trials, Chief of Department, Chief of Personnel, Department
Advocate and member’s commanding officer. Forward an additional copy of
report to First Deputy Commissioner (THROUGH CHANNELS).
Inform ranking officer in charge that CHARGES AND
SPECIFICATIONS (PD468-121) must be forwarded within forty-eight
hours of the suspension.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-08

REVISION NUMBER:

PAGE:

08/01/13

12.
MEMBER’S
COMMANDING
OFFICER

2 of 3

Have CHARGES AND SPECIFICATIONS prepared.

IF SUSPENDED MEMBER ELECTS NOT TO SUBMIT WAIVER
(AGREEMENT TO ACCEPT SERVICE OF NOTICE)
UNIFORMED
MEMBER
CONCERNED

13.

Report to residence precinct each Monday, Wednesday and Friday.

DESK OFFICER,
RESIDENCE
PRECINCT

14.

Direct member to prepare REPORT OF SUSPENDED MEMBER’S
VISIT (PD408-061) in your presence.
Complete appropriate captions under section entitled “Witnessed By.”
Make entry in Command Log and deliver REPORT to integrity control officer.

INTEGRITY
CONTROL
OFFICER

17.

NOTE

15.
16.

18.

Maintain a list of uniformed members of the service who are suspended
and are required to report to the residence precinct.
Check Telephone Record and FINEST messages each day to ensure that
uniformed members who are required to report are added to the list as required.

If doubt exists regarding reporting by uniformed members of the service, contact
Department Advocate’s Office, Trial Calendar Unit.

19.
20.

Monitor appearances of suspended uniformed members of the service.
Inform commanding officer when suspended member fails to report as required.

COMMANDING 21.
OFFICER,
22.
RESIDENCE
PRECINCT

Prepare SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE
ELECTION REPORT (PD468-123), if member fails to report as required.
Forward SUPERVISOR’S COMPLAINT REPORT/COMMAND
DISCIPLINE ELECTION REPORT to member’s commanding officer
for further disciplinary action, if required.

ADDITIONAL
DATA

A uniformed or civilian member of the service under suspension who desires to be restored to duty
or a uniformed member under suspension who desires to be placed on modified assignment will
submit a request to the First Deputy Commissioner through the Department Advocate’s Office.
When a uniformed member of the service, in the rank of sergeant and above, is being suspended the
following provisions shall be applied. The member shall be suspended with pay until the following
Sunday. Commencing at 0001 hours on that Sunday, the member shall be on suspension without
pay. The suspension without pay will continue in full week (Sunday to Saturday) increments. The
minimum suspension without pay shall be for one full week. The maximum time shall be four full
weeks. The member shall always be returned to duty on a Sunday at 0001 hours.
Uniformed members of the service who are on “Suspended With Pay” status must
submit a LEAVE OF ABSENCE REPORT (PD433-041) when required to appear in
court as a defendant in a criminal case on a date they were scheduled to report to the
Internal Affairs Bureau. Such court appearances shall be made on regular days off or
with an approved LEAVE OF ABSENCE REPORT.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-08

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

RELATED
PROCEDURES

Preparation of Charges and Specifications (P.G. 206-05)
Cause for Suspension or Modified Assignment (P.G. 206-07)
Modified Assignment (P.G. 206-10)
Removal and Restoration of Firearms (P.G. 206-17)

FORMS AND
REPORTS

AGREEMENT TO ACCEPT SERVICE OF NOTICE (PD468-126)
CHARGES AND SPECIFICATIONS (PD468-121)
REPORT OF SUSPENDED MEMBER’S VISIT (PD408-061)
SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION
REPORT (PD468-123)
LEAVE OF ABSENCE REPORT (PD433-041)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-09

SUSPENSION FROM DUTY - CIVILIAN MEMBER OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To temporarily prohibit a civilian member of the service from performing duty
and to complete disciplinary procedures within thirty days.

PROCEDURE

When a civilian member of the service is suspended:

RANKING
OFFICER IN
CHARGE

1.
2.

3.
4.

5.

Inform member concerned of suspension from duty and reason.
Direct member to surrender all Department property.
a.
Have IDENTIFICATION CARD (PD416-091) and shield, when
applicable, hand delivered with Typed Letterhead to the Employee
Management Division - Shield and Identification Card Unit by next
business day and obtain receipt for file in command.
b.
Have other Department property safeguarded at command (e.g.,
keys, etc.).
Direct civilian member of the service not to wear uniform or part of
uniform while under suspension.
Notify member concerned that charges are to be preferred and will be
processed in normal manner.
a.
Supervise preparation of charges.
Notify the following:
a.
Operations Unit
b.
Internal Affairs Bureau Command Center
c.
Civilian member’s commanding officer/counterpart, if not present.

SUPERVISOR
ON DUTY,
OPERATIONS
UNIT

6.
7.

Enter facts concerning suspension in Command Log.
Inform ranking officer in charge that CHARGES AND SPECIFICATIONS
(PD468-121) must be forwarded within forty-eight hours of suspension.

RANKING
OFFICER IN
CHARGE

8.

Submit report on Typed Letterhead within twenty-four hours to:
a.
First Deputy Commissioner
b.
Chief of Department
c.
Deputy Commissioner-Trials
d.
Department Advocate’s Office
e.
Civilian member’s commanding officer.

COMMANDING 9.
OFFICER

Notify next higher command.

COMMANDING 10.
11.
OFFICER,
NEXT HIGHER
12.
COMMAND

Contact Department Advocate’s Office.
Ascertain if every effort is being made to complete disciplinary process
within thirty days.
Notify Department Advocate of all relevant facts, if circumstances
indicate case may not be disposed of within thirty days.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-09

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

IF CIVILIAN HAS BEEN ARRESTED
COMMANDING 13.
OFFICER,
NEXT HIGHER
COMMAND
14.

NOTE

Advise civilian of the following available options prior to arranging
conference concerning charges:
a.
May request conference be held in usual manner, OR
b.
May request, in writing, an adjournment of all department action
pending final determination of criminal case.
Instruct civilian member of the option of signing a waiver for any pay due
him/her, if he/she is continued on suspension past thirty days.
a.
Waiver does not apply to lost wages if civilian is ultimately found not guilty.
(1)
Civilian is entitled to full pay during period of suspension
beyond thirty days, less any amount of compensation
earned during same period in such case.

If civilian member has criminal charges pending and refuses to sign waiver, the
commanding officer next higher command of civilian must hold informal conference
within thirty days of date of suspension.

IF CIVILIAN IS AWOL
COMMANDING 15.
OFFICER OF
CIVILIAN

Prepare and forward CHARGES AND SPECIFICATIONS.
a.
If Department property is not accounted for, have COMPLAINT
REPORT (PD313-152) prepared.

DEPARTMENT
ADVOCATE

16.

Have civilian member report to the Employee Management Division –
Shield and Identification Card Unit for IDENTIFICATION CARD and
shield, when applicable, if suspension is rescinded.
a.
Commanding officer will be responsible for the return of any other
Department property removed.

ADDITIONAL
DATA

The Department Advocate will have CHARGES AND SPECIFICATIONS served as
provided in P.G. 206-06, “Service of Charges and Specifications” and after service, a
trial will be held before Deputy Commissioner - Trials, in absentia if necessary.
Civilian member may request a formal conference at next higher command at any time
prior to holding a formal trial.
A civilian member of the service under suspension who desires to be restored to duty will submit
a written request to the First Deputy Commissioner through the Department Advocate’s Office.
Civilian Employee Handbook will be accounted for if civilian is dismissed.

RELATED
PROCEDURES

Notifications in Certain Arrest Situations (P.G. 208-69)
Command Discipline (P.G. 206-02)
Preparation of Charges and Specifications (P.G. 206-05)
Service of Charges and Specifications (P.G. 206-06)
Cause for Suspension or Modified Assignment (P.G. 206-07)
Civilian Member - Resignation (A.G. 319-17)

FORMS AND
REPORTS

CHARGES AND SPECIFICATIONS (PD468-121)
COMPLAINT REPORT(PD313-152)
IDENTIFICATION CARD (PD416-091)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-10

MODIFIED ASSIGNMENT
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To assign a uniformed member of the service to non-enforcement duties pending
determination of fitness to perform police duties.

SCOPE

Firearms may be removed from a uniformed member of the service for
disciplinary as well as non-disciplinary reasons. In incidents where there is no
misconduct and no disciplinary action is anticipated, the member will not be
placed on modified assignment. When a firearms removal is based on nondisciplinary factors, the ranking officer directing the removal will comply with
the applicable provisions of P.G. 205-47, “Temporary Removal of Firearms in
Non-Disciplinary Cases.”

PROCEDURE

When placing a uniformed member of the service on modified assignment.

RANKING
OFFICER IN
CHARGE

1.
2.

3.
4.

NOTE

Uniformed member may retain Department Manual.

5.

6.

NOTE

Inform uniformed member that modified assignment is contingent upon
being available for prompt Departmental disciplinary trial.
Remove firearms, shield, IDENTIFICATION CARD (PD416-091) and
other Department property as directed in P.G. 206-17, “Removal and
Restoration of Firearms.”
Make a clear photocopy of member’s IDENTIFICATION CARD and
provide the photocopy to member concerned.
Direct the member to utilize the photocopy of their IDENTIFICATION
CARD to gain access to One Police Plaza for modified assignment
processing to avoid waiting in line with non-members of the Department.

Ensure that shield and IDENTIFICATION CARD are hand delivered to
the Employee Management Division, Shield and Identification Card Unit
at One Police Plaza, Room 502, with appropriate copy of
REMOVAL/RESTORATION OF FIREARMS REPORT (PD524152) on the next business day and obtain receipt.
Direct uniformed member to report direct, in appropriate business
attire, at 0900 hours on the next business day he/she is scheduled to
work, to the Personnel Orders Section, Uniform Assignment Unit, located
at One Police Plaza, Room 1008.

Uniformed members placed on modified assignment will report direct to the Personnel Orders
Section, Uniform Assignment Unit and will NOT be permitted to begin their tour at their command.
Members on regular day off (RDO), sick report or scheduled vacation will report on the first
business day upon return to work. Members will not perform an extended tour and no overtime is
authorized.
When a uniformed member is scheduled to return to work on a non-business day (Saturday,
Sunday, holiday, etc.), direct the member to report, in appropriate business attire, to their assigned
command for non-enforcement duty. Uniformed member will report direct to the Personnel Orders
Section, Uniform Assignment Unit the next business day he/she is scheduled to work.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-10

REVISION NUMBER:

PAGE:

08/01/13

RANKING
OFFICER IN
CHARGE

7.

(continued)

8.

9.

2 of 4

Enter facts concerning modified assignment in Command Log and notify:
a.
Supervisor on duty at Operations Unit immediately
b.
Internal Affairs Bureau, Command Center and obtain log number.
Immediately submit report on Typed Letterhead (DIRECT) to:
a.
First Deputy Commissioner (forward additional copy of report
THROUGH CHANNELS)
b.
Deputy Commissioner, Department Advocate
c.
Deputy Commissioner, Trials
d.
Chief of Department
e.
Chief of Personnel
f.
Commanding Officer, Personnel Orders Section
g.
Commanding officer of member concerned.
Fax copy of Typed Letterhead to the Personnel Orders Section.

UNIFORMED
MEMBER OF
THE SERVICE
CONCERNED

10.

Report direct to the Personnel Orders Section, Uniform Assignment Unit,
located at One Police Plaza, Room 1008, at 0900 hours on the next
business day scheduled to work, in appropriate business attire.

NOTE

When scheduled to work on a non-business day (Saturday, Sunday, holiday, etc.), report in
appropriate business attire, to assigned command for non-enforcement duty. Uniformed
members of the service will report direct to the Personnel Orders Section, Uniform
Assignment Unit, the next business day he/she is scheduled to work.
Uniformed members of the service will report to One Police Plaza, first floor employee
entrance gate and present photocopy of their IDENTIFICATION CARD to
Headquarters Security personnel to be issued an access pass for entry into One Police
Plaza.

11.
12.

NOTE

Sign in Personnel Orders Section sign-in log when directed by Personnel
Orders Section, Uniform Assignment Unit personnel.
Report to the Employee Management Division, Shield and Identification
Card Unit, Room 502, for a new IDENTIFICATION CARD, when
directed by Personnel Orders Section personnel.

Uniformed members of the service are reminded that they must be guided by P.G. 20307, “Performance on Duty - Personal Appearance.” Members will not be permitted to
take IDENTIFICATION CARD photo with facial hair unless:
a.
Written approval has been received from the District Surgeon concerned and
Commanding Officer, Medical Division, when required because of a medical
condition OR
b.
Written approval has been received from the Deputy Commissioner, Equal
Employment Opportunity when required because of a religious accommodation.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-10

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 4

NOTE
(continued)

Modified members of the service are not authorized to possess any firearms or their
shield. Modified members will be issued a “NO FIREARMS” IDENTIFICATION
CARD by the Employee Management Division’s Shield and Identification Card Unit
during processing. Members who are restored from modified assignment and placed on
restricted duty or remain on restricted duty for psychological or alcohol related reasons,
may posses their shield and will retain their “NO FIREARMS” IDENTIFICATION
CARD until their restricted duty status is revoked by the Psychological Evaluation
Section or Counseling Unit, as appropriate. Upon restoration to full duty and approval
for the return of firearms, the member’s shield and full duty IDENTIFICATION CARD
will be returned. The Personnel Orders Section will provide an official letterhead to
members restored to full duty for retrieval of firearms from the Property Clerk Division.

ADDITIONAL
DATA

The First Deputy Commissioner MUST approve the return of firearms, shield and
IDENTIFICATION CARD to a uniformed member of the service on modified
assignment unless the Police Commissioner directs the return of such property.
A uniformed member of the service on modified assignment who desires to be restored to
full duty will submit a request to the First Deputy Commissioner’s Office through the
Deputy Commissioner, Department Advocate.
A uniformed member continues to accrue vacation and is permitted to take vacation or
authorized leave if there is no conflict with an appearance at a criminal or disciplinary
trial.
Members who are defendants in a criminal action shall not appear in court on these
cases while on duty. Such appearances shall be made on regular days off (RDOs) or
with authorized excusals.
Uniformed members of the service placed on modified assignment may be transferred as
per the needs of the Department. If the uniformed member on modified assignment does
not carry out his/her duties in a satisfactory manner, the commanding officer of the unit
may recommend to the First Deputy Commissioner, through channels, that the member
be suspended.
Uniformed members being restored to full duty will be notified by the Deputy
Commissioner, Department Advocate and will report, when directed, to the Department
Advocate’s Office. The Department Advocate’s Office will direct member to report to
the Personnel Orders Section, Uniform Assignment Unit, located at One Police Plaza,
Room 1008, for restoration processing.
Uniformed members of the service are placed on modified assignment for a number of
reasons. The vast majority of these members will be restored to full duty and continue to
have successful careers with the Department. When a modified member, who has been
temporarily assigned to an administrative/support command, has performed in an
exemplary manner, the commanding officer may request permanent assignment upon
member’s restoration to full duty, needs of the service permitting. Transfer requests
must be forwarded, through channels, to the Police Commissioner for approval prior to
restoration from modified assignment.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-10

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

RELATED
PROCEDURES

Temporary Removal of Firearms in Non-Disciplinary Cases (P.G. 205-47)
Cause for Suspension or Modified Assignment (P.G. 206-07)
Removal and Restoration of Firearms (P.G. 206-17)
Performance on Duty – Personal Appearance (P.G. 203-07)

FORMS AND
REPORTS

IDENTIFICATION CARD (PD 416-091)
REMOVAL/RESTORATION OF FIREARMS REPORT (PD524-152)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-11

MEMBER OF THE SERVICE ARRESTED
(UNIFORMED OR CIVILIAN)
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To record and investigate cases when members of the service, both uniformed or
civilian, are arrested.

PROCEDURE

When a member of the service is arrested:

DEFINITION

CRIMINAL VIOLATION - For the purpose of this procedure, means any
violation of law, rule or regulation, whether committed within New York State or
outside of the State, for which a penalty of a term of imprisonment may be
imposed, but shall not include parking violations, traffic infractions (other than
leaving the scene of an incident without reporting and driving while ability
impaired) and violations of law, rule or regulation when a personal service
summons received contemplates a civil penalty only.
ARRESTED WITHIN CITY

MEMBER OF
THE SERVICE
ARRESTED

1.

NOTE

All members of the service (uniformed or civilian), who receive a personal service
summons for a criminal violation, are required to immediately notify their commanding
officer, and provide the commanding officer with a copy of the summons.

2.

DESK OFFICER 3.
4.
5.

6.

Immediately notify arresting authority of position as a member of the
New York City Police Department.
Promptly notify desk officer, precinct of arrest, of details if arrest effected
by law enforcement agency other than New York City Police Department.

Immediately notify Internal Affairs Bureau Command Center.
Immediately notify precinct commander/duty captain.
Promptly notify the Operations Unit and include:
a.
Time and date of arrest
b.
Place of occurrence
c.
Present location of member or place where he will be available for
interview
d.
Identity of all persons involved in the incident
e.
Manner in which member became involved
f.
Sickness or injury of member or other persons involved
g.
Identity and statements of witnesses
h.
Title and description of the law violated
i.
Identity of law enforcement agency making arrest (federal, state or local)
j.
Specific charges against the member
k.
Date and location of court appearance, if known
l.
Interim or final disposition, if any.
Make entry of notification in Telephone Record and include identity of
precinct commander/duty captain notified.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-11

REVISION NUMBER:

PAGE:

08/01/13

2 of 4

PRECINCT
COMMANDER/
DUTY CAPTAIN

7.
8.

Make certain arrested member’s commanding officer is notified.
Notify patrol borough commander, borough of arrest.

PATROL
BOROUGH
COMMANDER
CONCERNED

9.

Assign captain or above to conduct investigation.

RANKING
OFFICER
CONDUCTING
INVESTIGATION

10.

Commence immediate investigation and interview arrested member and
witnesses, if any.
Submit report on Typed Letterhead to Chief of Department within
twenty-four hours.
Ascertain status of case no later than twenty-four hours after each court
appearance of member.
Prepare a report on Typed Letterhead indicating status of case and
adjournment dates and forward to:
a.
First Deputy Commissioner
b.
Chief of Department
c.
Chief of Personnel
d.
Chief of Internal Affairs
e.
Department Special Prosecutor or Department Advocate’s Office,
as appropriate
f.
Patrol borough commander concerned.
Direct arrested member to immediately notify his commanding officer if
charges are dismissed.

11.
12.
13.

14.

ARRESTED OUTSIDE CITY
MEMBER OF
THE SERVICE
ARRESTED

15.
16.
17.

NOTE

Immediately notify arresting authority of position as a member of the
New York City Police Department.
Immediately notify Operations Unit, comply with the remainder of step 5,
subdivisions “a” to “l”, and include identity of local police authorities involved.
Notify commanding officer without delay.

Commanding officer will contact arrested member within twenty-four hours of court
appearance and ascertain status of case.
All members of the service (uniformed or civilian), who receive a personal summons for
a criminal violation, are required to immediately notify their commanding officer, and
provide the commanding officer with a copy of the summons.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-11

SUPERVISOR,
OPERATIONS
UNIT

REVISION NUMBER:

PAGE:

08/01/13

18.

Immediately notify Internal Affairs Bureau Command Center, and the following:
ARREST MADE IN
 Westchester, Rockland
Orange or Putnam


19.

3 of 4

NOTIFY
Commanding Officer,
Patrol Borough Bronx

Nassau or Suffolk

Commanding Officer,
Patrol Borough Queens North
or South, as appropriate
Notify commanding officer of arrested member.
a.
If command is closed, make notification at 0900 hours, next
business day.

PATROL
BOROUGH
COMMANDER
OR CHIEF OF
INTERNAL
AFFAIRS

20.

Assign a captain or above, to conduct investigation.

RANKING
OFFICER
CONDUCTING
INVESTIGATION

21.

Communicate by telephone with arresting authorities to determine if there
are witnesses to the incident.

NOTE

Ranking officer assigned is authorized to use a Department vehicle within city and the
six residence counties without prior permission.

22.
23.
24.
25.

Advise the supervising officer, Operations Unit, of facts.
Submit report on Typed Letterhead to the Chief of Department within
twenty-four hours.
Ascertain status of case no later than twenty-four hours after each court
appearance of member.
Prepare and forward a report, indicating status and adjournment date, to
First Deputy Commissioner, Chief of Department, Chief of Personnel,
Chief of Internal Affairs, Department Special Prosecutor or Department
Advocate’s Office (as appropriate), and patrol borough commander
responsible for the investigation.
a.
Include arrest number, docket number, and jurisdiction in this report.

IN ALL CASES
MEMBER OF
THE SERVICE
ARRESTED

26.

27.

Keep commanding officer informed of status of case at least once every
thirty days and include:
a.
Adjournment dates
b.
Final disposition
c.
If appeal made
d.
Disposition of appeal.
Notify commanding officer as soon as possible if charges are dismissed.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-11

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

COMMANDING 28.
OFFICER,
ARRESTED
29.
MEMBER

Telephone the Department Advocate and the borough commander
responsible for the investigation of the disposition of all criminal charges,
if Department charges have been preferred.
Provide the Chief of Internal Affairs with a final disposition of all criminal
charges involving the arrest of a member of their command.

DEPARTMENT
ADVOCATE

30.

Obtain a “Certificate of Disposition” from the appropriate jurisdiction and
verify conviction (or plea) of the member of the service, with special
attention to crimes involving domestic violence, upon receipt of notification.

RELATED
PROCEDURES

Notifications in Certain Arrest Situations (P.G. 208-69)
Preparation of Charges and Specifications (P.G. 206-05)
Interrogation of Members of the Service (P.G. 206-13)
Suspension from Duty Uniformed Member of the Service (P.G. 206-08)
Modified Assignment (P.G. 206-10)
Cause for Suspension or Modified Assignment (P.G. 206-07)
Review of Arrest Cases Involving a Member of the Service as a Defendant (P.G. 206-16)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-12

REMOVAL OF FIREARMS FROM INTOXICATED UNIFORMED
MEMBER OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To determine if an on/off duty uniformed member of the service is unfit for duty
due to intoxication.

DEFINITION

INTOXICATION - Unfitness for duty due to the influence of alcohol, narcotics,
or other drug, or under circumstances in which surrounding events of a timely
nature indicate that the member may have been intoxicated during an earlier
period directly related to the incident in question.

PROCEDURE

Upon observing a uniformed member of the service who appears unfit for duty
due to intoxication:

SUPERVISORY
MEMBER

1.
2.
3.

Direct that member remain at Department facility or other location
pending the arrival of commanding officer/duty captain.
Prepare, immediately, SUPERVISOR’S FITNESS FOR DUTY
REPORT (PD469-150) based upon observations of member of the service.
Notify precinct commander/duty captain to respond to facility.

COMMANDING
OFFICER/
DUTY CAPTAIN

4.

NOTE

Common sense standards will be applied to determine whether a member of the service is
unfit for duty due to intoxication. Commanding officers/duty captains will examine the
totality of the circumstances and will consider all credible relevant information when
determining a member’s fitness for duty. Such information will include all
SUPERVISOR’S FITNESS FOR DUTY REPORTS prepared, any witness statements
made by civilians or members of the service, and any available scientific evidence
(Breathalyzer, blood test, etc.). On the basis of all available information, viewed in light of
the time elapsed since any alleged acts of misconduct or since the first supervisory
observation of the member, the commanding officer/duty captain will conclude whether the
member was unfit for duty at the time of the alleged misconduct.

5.

6.
7.
8.
NOTE

Prepare, immediately, SUPERVISOR’S FITNESS FOR DUTY
REPORT based upon observations of member of the service.
Conduct an investigation to determine if member is unfit for duty due to
intoxication at the time of the alleged misconduct.

Remove firearms when it is determined that member is intoxicated (see P.G.
206-17, “Removal and Restoration of Firearms”).
Place member on modified assignment or suspend from duty, as appropriate.
Advise member of availability of Counseling Service Program.

A supervisory officer is mandated in all cases to contact the Counseling Services Unit on
behalf of a member who is placed on modified assignment, suspended, or has his/her
firearms removed due to being unfit for duty. The services of the Counseling Service
Program are not available to personnel for illegal drug use and/or abuse problems.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-12

COMMANDING
OFFICER/
DUTY CAPTAIN
(continued)

REVISION NUMBER:

PAGE:

08/01/13

9.

10.

11.

2 of 2

Have supervisory officer contact Counseling Service DIRECT, during normal
business hours. At other times, conferral with a counselor may be requested by
contacting the Sick Desk supervisor.
Prepare five copies of all completed SUPERVISOR’S FITNESS FOR
DUTY REPORTS (commanding officer/duty captain’s and referring
supervisor’s).
Prepare seven copies of a report on Typed Letterhead detailing
observations and circumstances that led to determination that member
was unfit for duty and forward each, with copies of all SUPERVISOR’S
FITNESS FOR DUTY REPORTS, as follows:
a.
First Deputy Commissioner - Original (DIRECT)
b.
First Deputy Commissioner (THOUGH CHANNELS)
c.
Chief of Department (DIRECT)
d.
Chief of Personnel (DIRECT)
e.
Deputy Commissioner - Trials
f.
Department Advocate’s Office
g.
Member’s commanding officer.

ADDITIONAL
DATA

Prior to final adjudication of a disciplinary matter, in all misconduct cases in which the
use of alcohol is indicated, a conferral with the Early Intervention Unit must be made,
and an alcoholism assessment by the Counseling Services Unit, must be conducted. In
addition, in appropriate cases, final adjudication of the disciplinary matter will be held
in abeyance pending completion of treatment for alcoholism. The Department
Advocate’s Office or the Office of the Special Prosecutor, as appropriate, are required
to ensure that these steps are taken.

RELATED
PROCEDURES

Cause for Suspension or Modified Assignment (P.G. 206-07)
Suspension From Duty Uniformed Member of the Service (P.G. 206-08)
Modified Assignment (P.G. 206-10)
Administration of Drug Screening Tests for Cause (P.G. 205-30)
Removal and Restoration of Firearms (P.G. 206-17)

FORMS AND
REPORTS

SUPERVISOR’S FITNESS FOR DUTY REPORT (PD469-150)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-13

INTERROGATION OF MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To protect the rights of the member of the service (uniformed or civilian) in an
official Department investigation.

PROCEDURE

Prior to questioning a member of the service (uniformed or civilian) who is the
subject or a witness in an official investigation:

INTERROGATING 1.
OFFICER

NOTE

Permit member to obtain counsel if:
a.
A serious violation is alleged, OR
b.
Sufficient justification is presented although the alleged violation is minor.

All members of the service who are the subject of an official investigation or are a
witness in an official investigation, shall be given a reasonable period of time to obtain
and confer with counsel prior to questioning. Interrogations of members in routine,
non-critical matters should be scheduled during business hours on a day when the
member is scheduled to work.
Interrogations in emerging investigation, where there is a need to gather timely
information, should usually be done after all preliminary steps and conferrals have been
completed and the member to be questioned has been afforded a reasonable time to
obtain and confer with counsel. In determining what is a reasonable period of time,
consideration should be given to the nature of the investigation, the need for the
Department to have the information possessed by the member in a timely manner, and
the stage the investigation is at when the need to question the member has been
determined. The emergent nature and exigent circumstances of each investigation will
determine the length of time afforded the member before questioning is conducted.
However, in all cases the determination as to what is a reasonable time will be made by
the captain (or above) in charge of the investigation.

2.

3.
4.

Inform member concerned of:
a.
Rank, name and command of person in charge of investigation
b.
Rank, name and command of interrogating officer
c.
Identity of all persons present
d.
Whether he is subject or witness in the investigation, if known
e.
Nature of accusation
f.
Identities of witnesses or complainants (address need not be
revealed) except those of confidential source or field associate
unless they are witnesses to the incident
g.
Information concerning all allegations.
h.
The Department’s policy regarding making false statements (see
P.G. 203-08).
Permit representative of department line organization to be present at all
times during interrogation.
Conduct interrogation at reasonable hour, preferably when member is on
duty during daytime hours.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-13
INTERROGATING
OFFICER
(continued)

PAGE:

08/01/13

5.

6.

7.
8.
NOTE

REVISION NUMBER:

2 of 3

Ensure that interrogation is recorded either mechanically or by a
department stenographer.
a.
The Department Advocate will determine if a transcript is
required in non-criminal or minor violation cases.
DO NOT use:
a.
“Off the record” questions
b.
Offensive language or threats (transfer, dismissal or other
disciplinary punishment)
c.
Promises of reward for answering questions.
Regulate duration of question periods with breaks for meal, personal
necessity, telephone call, etc.
Record all recesses.

Interrogations may be conducted before or after CHARGES AND SPECIFICATIONS
(PD468-121) have been served. An interrogation conducted after service of charges
must be completed at least ten days prior to the date of Department trial except as
directed by the Deputy Commissioner - Trials.

9.

Conduct interrogation within a reasonable time after disposition of criminal
matter, when member was arrested, indicted or under criminal investigation.

DEPARTMENT
ADVOCATE

10.

Furnish member with copy of tape of interrogation no later than twenty
days after service of charges.
a.
If interrogation was conducted after service of charges, tape must be
furnished to member no later than five days after interrogation
b.
Furnish transcript, if one was prepared, by 1000 hours on trial
date, in all cases.

NOTE

When the Department trial date is scheduled immediately after CHARGES AND
SPECIFICATIONS are served, the Deputy Commissioner - Trials will grant the
Department reasonable time to conduct an interrogation. In any event, a copy of the
tape and a copy of the transcript must be furnished as indicated above, if appropriate.

COMMANDING 11.
OFFICER OF
MEMBER
MEMBER OF
THE SERVICE

12.
13.

SUPERVISOR IN
CHARGE OF
INVESTIGATION

14.

Assign member to 2nd Platoon, if possible.

Answer questions specifically directed and narrowly related to official
duties. (Refusal shall result in suspension from duty).
Submit OVERTIME REPORT (PD138-064) if lost time accrues as
result of investigation.
Notify the desk officer immediately when member of the service is directed
to leave his post or assignment to report for an official investigation.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-13

SUPERVISOR IN
CHARGE OF
INVESTIGATION

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

15.

Ensure that notifications concerning official investigations are properly
recorded in appropriate Department records when made to or recorded from:
a.
Complainants
b.
Witnesses
c.
Lawyers
d.
Respondents
e.
Other interested parties.

DESK OFFICER 16.

Record in appropriate department records and notify the investigating
command immediately of notifications or messages received from:
a.
Lawyers
b.
Witnesses
c.
Complainants
d.
Other interested parties involved in the subject investigation.

(continued)

ADDITIONAL
DATA

If a member of the service (uniformed or civilian) is under arrest or is the subject of a
criminal investigation or there is a likelihood that criminal charges may result from the
investigation, the following warnings shall be given to the member concerned prior to
commencement of the interrogation:
“I wish to advise you that you are being questioned as part of an official investigation by
the Police Department. You will be asked questions specifically directed and narrowly
related to the performance of your duties. You are entitled to all the rights and
privileges guaranteed by the laws of the State of New York, the Constitution of this state
and the Constitution of the United States, including the right not to be compelled to
incriminate yourself and the right to have legal counsel present at each and every stage
of this investigation.
I further wish to advise you that if you refuse to testify or to answer questions relating to
the performance of your official duties, you will be subject to departmental charges,
which could result in your dismissal from the Police Department. If you do answer,
neither your statements nor any information or evidence which is gained by reason of
such statements can be used against you in any subsequent criminal proceedings.
However, these statements may be used against you in relation to subsequent
departmental charges.”
The questions and answers resulting from the interrogation conducted pursuant to this
procedure are confidential. They are not to be revealed nor released to any person or
agency outside the department without prior written approval of the Deputy
Commissioner - Legal Matters. If a subpoena duces tecum is received for any such
questions and answers, the Legal Bureau should be contacted immediately.

FORMS AND
REPORTS

CHARGES AND SPECIFICATIONS (PD468-121)
OVERTIME REPORT (PD138-064)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-14

SEALING DISCIPLINARY RECORDS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To ensure that disciplinary records regarding Schedule “B” command disciplines
and certain corruption/misconduct allegations are sealed in a member’s Central
Personnel Index file.

DEFINITION

SEALED - Information is suppressed on member’s Central Personnel Index
whenever background inquiry is made, including promotion and transfer requests.

PROCEDURE

When a member of the service wishes to seal all records pertaining to a Schedule
“B” command discipline:

MEMBER OF
THE SERVICE

1.

Prepare a Typed Letterhead addressed to commanding officer
requesting the sealing of Schedule “B” command discipline on the 3rd
anniversary from the date of disposition.

COMMANDING 2.
OFFICER/
3.
EXECUTIVE
OFFICER

Determine if requesting member received charges and specifications and/or
additional Schedule “B” command discipline(s) during the above time frame.
Expunge SUPERVISOR’S COMPLAINT REPORT/COMMAND
DISCIPLINE ELECTION REPORT (PD468-123) from member’s
command folder, endorse original request and forward to Employee
Management Division, if no additional violations.
a.
If member has been the subject of an additional violation(s),
advise member by endorsement on original request and file copy
in member’s command folder.
b.
Advise member that he/she may resubmit request three years after
the disposition of the most recent disciplinary violation.

UPON RECEIPT OF ENDORSED REQUEST
EMPLOYEE
MANAGEMENT
DIVISION

4.

ADDITIONAL
DATA

Allegations of misconduct (“M” Cases) or corruption (“C” Cases) which result in a final
disposition of exonerated or unfounded will be sealed in the member’s Central Personnel Index
by the Internal Affairs Bureau. Sealed allegations and command disciplines will only be
available to the Internal Affairs Bureau for statistical evaluations and internal investigations.
Additionally, these records will be made available to the Legal Bureau and the Early Intervention
Unit as necessary to enable those commands to perform their respective responsibilities.

RELATED
PROCEDURES

Command Discipline (P.G. 206-02)
Authorized Penalties Under Command Discipline (P.G. 206-04)

FORMS AND
REPORTS

SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION
REPORT (PD468-123)
Typed Letterhead

5.
6.

Seal Schedule “B” command discipline on member’s Central Personnel
Index if satisfied clemency requirement has been met.
Endorse original request and return to member concerned.
Forward a copy of endorsed request to:
a.
Disciplinary Assessment Unit
b.
Department Advocate’s Office.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-15

SEALING DISCIPLINARY CHARGES
DATE ISSUED:

11/21/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

11/21/13

1 of 2

PURPOSE

To seal disciplinary charges in a member of the service’s Central Personnel Index
file, the Department Advocate’s Office Disciplinary Record System database and
any other folders/files where disciplinary charges are maintained.

PROCEDURE

When a member of the service (uniformed or civilian) who has been found “not
guilty” after a Department trial requests to have disciplinary charges sealed:

UNIFORMED
MEMBER OF
THE SERVICE

1.

NOTE

A trial decision is final on the date it is signed by the Police Commissioner.

Prepare request on Typed Letterhead, not earlier than two years
following final decision after trial, and include:
a.
Name of member of the service
b.
Shield/tax registry number
c.
Department Advocate’s Office case number
d.
Date of final decision by Police Commissioner

2.

Forward request direct to Commanding Officer, Department Advocate’s Office.

COMMANDING 3.
4.
OFFICER,
DEPARTMENT
ADVOCATE’S
OFFICE

Review request to have disciplinary charges sealed.
Make recommendation to Police Commissioner, through channels,
considering:
a.
Member’s overall service record
b.
Nature of charges
c.
Other relevant factors.
Attach request to recommendation and forward to Deputy Commissioner,
Department Advocate.

5.

DEPUTY

6.

Review recommendation and request.
a.
Forward with comments to First Deputy Commissioner by
endorsement.

FIRST DEPUTY
7.
COMMISSIONER

Review endorsed recommendation and forward to Police Commissioner
by endorsement with recommendation for final determination.

POLICE
COMMISSIONER

Approve/disapprove request by endorsement after review of
recommendations.
Have approved/disapproved request forwarded to Commanding Officer,
Department Advocate’s Office, through channels.

COMMISSIONER,

DEPARTMENT
ADVOCATE

8.
9.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-15

PAGE:

11/21/13

COMMANDING 10.
OFFICER,
DEPARTMENT 11.
ADVOCATE’S
OFFICE

12.
13.

COMMANDING 14.
OFFICER,
MEMBER
CONCERNED
ADDITIONAL
DATA

REVISION NUMBER:

2 of 2

File approved/disapproved requests in appropriate case folder for member
concerned.
Seal the appropriate disciplinary record in Department Advocate’s
Disciplinary Record System database, if request approved.
a.
Request that Central Personnel Index Unit seal the appropriate
charges and specifications in member’s Central Personnel Index
file, for approved cases.
Notify member concerned, in writing, of final determination of Police
Commissioner, whether approved or disapproved.
Request that Commanding Officer of member concerned delete relevant
disciplinary record in folder/files, i.e., personal folder, integrity control
officer’s investigation folder, etc., for approved cases.
Ensure the deletion of member’s disciplinary record from folders/files
maintained in command, for approved cases.

The Department Advocate’s Office shall ensure that charges and specifications from a
member’s Central Personnel Index file and the Department Advocate’s Office
Disciplinary Record System database are sealed whenever:
a.
The charges were dismissed based on establishing (in the dismissal
memorandum) that a violation of Department regulations did not occur, OR
b.
The charges were based on mistaken identification.
The dismissal memorandum submitted by the Department Advocate shall include a
recommendation that the charges be sealed in the member’s Central Personnel Index
file and the Department Advocate’s Disciplinary Record System database.
Once a disciplinary record is sealed, it may NOT be referred to when a member is being
promoted, transferred or being considered for a detail assignment. However, the
Department Advocate’s Office disciplinary case file, including copies of CHARGES AND
SPECIFICATIONS (PD468-121), may be utilized for informational purposes as necessary.

FORMS AND
REPORTS

CHARGES AND SPECIFICATIONS (PD468-121)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-16

REVIEW OF ARREST CASES INVOLVING A MEMBER OF THE
SERVICE AS A DEFENDANT
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To enable the Department’s Special Prosecutor to conduct an immediate, initial
review of all criminal cases where a member of the service is a defendant, and to
ensure appropriate case assignment.

PROCEDURE

When a member of the service is arrested:

BUREAU/UNIT
MAKING
ARREST

1.

Ensure copies of reports (i.e. Typed Letterhead, addressed to First
Deputy Commissioner, and other arrest paperwork) are hand delivered on
day of occurrence or by 0900 hours next business day.

DEPARTMENT
SPECIAL
PROSECUTOR

2.
3.

Review investigative reports concerning arrest.
Recommend to the First Deputy Commissioner that the matter be
assigned to either the Department Advocate’s Office, or the Department
Special Prosecutor’s Office.

NOTE

If the case is appropriate for assignment to the Department Special Prosecutor’s Office,
wording of charges and specifications will be prepared by the Department Special Prosecutor
and returned to the Commanding Officer, Department Advocate’s Office for all necessary
processing. The case will then be assigned to the Department Special Prosecutor’s Office.
However, if the case is appropriate for assignment to the Department Advocate’s Office,
the case folder will be returned to the Commanding Officer, Department Advocate’s
Office and assigned to an attorney for consultation and approval of charges.

4.
5.

Maintain a log of all cases.
Inform unit concerned of case assignment as determined by the First
Deputy Commissioner.

PENDING CRIMINAL CASE WHERE MEMBER OF THE SERVICE HAS
NOT BEEN SEPARATED FROM DEPARTMENT PRIOR TO CONCLUSION
OF CRIMINAL CASE:
BUREAU/UNIT
RESPONSIBLE
FOR ARREST

6.
7.

Monitor each court appearance of subject member of the service.
Notify assigned Department prosecutor (Department Advocate or
Department Special Prosecutor) upon conclusion of criminal matter.
a.
Initiate additional investigation, as directed.

WHEN MEMBER OF THE SERVICE IS CONVICTED:
DEPARTMENT
ADVOCATE/
SPECIAL
PROSECUTOR

8.

Recommend an appropriate administrative disposition of case upon being
notified of a conviction.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-16

NOTE

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

In cases where the recommendation is dismissal, a Final Order of Dismissal and
appropriate base papers will be submitted to the First Deputy Commissioner.

DISMISSAL OF CRIMINAL MATTER (ACQUITTAL, VIOLATION, ETC.):
DEPARTMENT
ADVOCATE/
SPECIAL
PROSECUTOR

9.

Evaluate the case, and make an appropriate recommendation to the First
Deputy Commissioner, without delay upon notification of dismissal of
the criminal matter.

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-17

REMOVAL AND RESTORATION OF FIREARMS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To remove firearms from a uniformed member of the service at the direction of a
ranking officer or other competent authority.

NOTE

This procedure does not pertain to members whose firearms removal is based on nondisciplinary factors, or who voluntarily surrender firearms solely for safekeeping while
experiencing a current personal problem off-duty, (e.g. potential domestic violence
accusations). See Patrol Guide procedure 205-47, “Temporary Removal of Firearms In
Non-Disciplinary Cases.”

SCOPE

Firearms may be removed from a uniformed member of the service for
disciplinary as well as non-disciplinary reasons. In incidents where there is no
misconduct and no disciplinary action is anticipated, the member will not be
placed on modified assignment. When a firearms removal is based on nondisciplinary factors, the ranking officer directing the removal will comply with
the applicable provisions of Patrol Guide procedure 205-47, “Temporary
Removal of Firearms in Non-Disciplinary Cases.”

DEFINITION

RANKING OFFICER - For the purposes of this procedure, a ranking officer is a
uniformed member of the service in the rank of sergeant or above.

PROCEDURE

When a uniformed member of the service is suspended or placed on modified
assignment, or when a police surgeon, ranking officer or other competent
authority believes a uniformed member of the service is unable to properly
safeguard his firearms.

SURGEON/
COMPETENT
AUTHORITY

1.
2.

Request Communications Section to send a ranking officer to scene if necessary.
Direct member concerned to surrender all pistols, revolvers,
IDENTIFICATION CARD (PD416-091) and shield.

RANKING
OFFICER

3.
4.
5.

Obtain member’s pistols, revolvers, shield and IDENTIFICATION CARD.
Deliver property to precinct where the order to surrender was given.
Direct member who is assigned to restricted duty to report to Employee
Management Division for new IDENTIFICATION CARD.
Question member to determine if he possesses additional pistols or revolvers.

6.
DESK OFFICER 7.
PRECINCT OF
SURRENDER
8.

Notify member’s permanent command and request a check of member’s
FORCE RECORD (PD406-143) to determine if all weapons listed have
been surrendered.
Arrange to obtain other pistols and revolvers if necessary.
a.
The precinct/command where any of the member’s pistols or
revolvers are located may be directed to retrieve the weapons and
deliver them to either the member’s command or to the command
in which the investigation is being conducted, if appropriate.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-17

REVISION NUMBER:

PAGE:

08/01/13

DESK OFFICER 9.
PRECINCT OF
10.
SURRENDER
(continued)

11.
12.

13.

2 of 3

Notify Medical Division - Sick Desk and obtain a Firearms Removal
serial number.
Have PROPERTY CLERK INVOICE (PD521-141) prepared for
firearms obtained, including notation “PROPERTY OF SUSPENDED/
MODIFIED ASSIGNMENT MEMBER - NOT TO BE RETURNED
UNLESS APPROVED COPY OF REMOVAL/RESTORATION OF
FIREARMS REPORT (PART B) (PD524-152) IS PRESENTED.”
Prepare REMOVAL/RESTORATION OF FIREARMS REPORT
(PD524-152) and distribute according to instructions on form.
Send firearms with PROPERTY CLERK INVOICE by messenger to
borough office of Property Clerk.
a.
Forward to Firearms Analysis Section if circumstances warrant.
Forward IDENTIFICATION CARD and shield with one copy of
REMOVAL/RESTORATION OF FIREARMS REPORT by messenger to
the Employee Management Division – Shield and Identification Card Unit by
next business day and obtain receipt for file in command.

TO RESTORE FIREARMS TO A MEMBER WHEN REASON FOR
REMOVAL NO LONGER EXISTS:

15.

Obtain from desk officer the three copies of the appropriate
REMOVAL/RESTORATION OF FIREARMS REPORT which have
been retained in command.
Sign request statement in Part B and submit to commanding officer.

COMMANDING 16.
OFFICER

Indicate APPROVAL or DISAPPROVAL on Part B and forward two
copies to the Medical Division.

MEMBER
CONCERNED

14.

NOTE

If DISAPPROVED, state reason in Part B.

C.O., MEDICAL
DIVISION

17.

Recommend approval or disapproval and forward both copies to the First
Deputy Commissioner.

FIRST DEPUTY
COMMISSIONER

18.

APPROVE or DISAPPROVE request.
a.
Return both copies of REMOVAL/RESTORATION OF
FIREARMS REPORT indicating action taken to command of
member concerned through the Medical Division.

COMMANDING 19.
OFFICER

Return both copies of approved REMOVAL/RESTORATION OF
FIREARMS REPORT to member concerned.
a.
Return one copy of disapproved REPORT to member concerned
and file second copy.

20.

Present one approved copy of REMOVAL/RESTORATION OF
FIREARMS REPORT to:
a.
Employee Management Division – Shield and Identification Card Unit
for return of shield and IDENTIFICATION CARD.

MEMBER
CONCERNED

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-17

MEMBER
CONCERNED

REVISION NUMBER:

PAGE:

08/01/13

b.

3 of 3

Property Clerk’s borough office for return of firearms. (Shield and
IDENTIFICATION CARD must be shown).

(continued)
RELATED
PROCEDURES

Cause for Suspension or Modified Assignment (P.G. 206-07)
Suspension from Duty Uniformed Member of the Service (P.G. 206-08)
Modified Assignment (P.G. 206-10)
Removal of Firearms from Intoxicated Uniformed Member of the Service (P.G. 206-12)

FORMS AND
REPORTS

FORCE RECORD (PD406-143)
PROPERTY CLERK INVOICE (PD521-141)
REMOVAL/RESTORATION OF FIREARMS REPORT (PD 524-152)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-18

CITYWIDE COMMAND DISCIPLINE SYSTEM
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

1.
The Department has developed a Citywide Command Discipline System. This
application shall be utilized by the Office of Equal Employment Opportunity to track the issuance of
command disciplines throughout the Department. The initial phases of this program affected all
citywide Patrol Services, the Transit, Housing and Internal Affairs Bureaus as well as the Criminal
Justice, Detective, Organized Crime Control and Support Services Bureaus. Effective upon
publication of this order, the program will be expanded to include all of the remaining Department
commands citywide. All commands shall implement the use of the Command Discipline System.
2.
The Integrity Control Officers (ICOs) and Assistant Integrity Control Officers (Asst.
ICOs) of all commands citywide will be responsible for entering all 2005 command discipline data and
maintaining the Command Discipline System thereafter. Information contained in the present
Command Discipline forms and Command Discipline Log will remain available at the command level,
consistent with current practices. The records obtained through the Command Discipline System will
be used for analytical purposes; however, the system has been designed to allow for analysis without
changing current practices regarding command disciplines.
NOTE

The Command Discipline System is a confidential application. Access to the system shall be
restricted to Commanding Officers, Executive Officers, Integrity Control Officers, Assistant
Integrity Control Officers, and other personnel specifically authorized by the Commanding
Officer concerned.

3.
The Commanding Officers of all commands are required to forward a request, on
Typed Letterhead, to the Assistant Commissioner of the Office of Equal Employment Opportunity,
One Police Plaza, Room 600, identifying the name and tax registry number of the Integrity Control
Officer, Assistant Integrity Control Officer, Executive Officer and other authorized personnel for
authorization to access the system. When members of the service are required to enter command
discipline data into the database utilizing multiple command codes, each command code that access
is required for, must be indicated on the request. The request shall also include the name and
telephone number of a designated member of the service within the command who will assist in
coordinating training for new users of the system.
4.
Commanding Officers, Executive Officers, ICOs, Asst. ICOs, and other authorized
personnel are reminded of the following mandates:
a.

The ICO/Asst. ICO/other authorized member is required to create a new
command discipline record for each command discipline issued by entering all
relevant information into the system within five working days of the issuance
of a command discipline.

b.

Within five working days of the adjudication of a command discipline, the
ICO/ Asst. ICO/other authorized member shall complete all system entries
pertaining to the adjudication of the command discipline.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-18

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 2

c.

Within five working days of the completion of the adjudication entries by the
ICO/Asst. ICO/other authorized member, the Commanding Officer/Executive
Officer shall be responsible to review the command discipline record and
finalize (sign-off) the record to verify that it is accurate and complete.

d.

ICOs and Assistant ICOs who do not have access to the Department’s Wide
Area Network (WAN) must personally enter command discipline data
pertaining to members of their command at their next higher command that
possesses WAN access.
Access to the command discipline system requires both a “CESN” password issued by MISD and
system authorization by OEEO. “CESN” passwords can be obtained by sending a written request
to the Commanding Officer, Management Information Systems Division.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-19

ORDERS OF PROTECTION SERVED ON MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

PURPOSE

To inform members of the service of the procedure to follow when notified that
they are the respondent/defendant of any Order of Protection.

SCOPE

All uniformed members of the service are required as a condition of employment to
remain qualified to possess firearms for the duration of their tenure with the
Department. Members who are the respondent/defendant of an Order of Protection
that limits firearms possession may be subject to a change in duty status and/or
disciplinary action up to and including termination.

PROCEDURE

When a uniformed member of the service is notified that they are the subject of
any Order of Protection:

UNIFORMED
MEMBER OF
THE SERVICE

1.

Notify commanding officer immediately.
a.
If command is not open, notify Internal Affairs Bureau, Command
Center and obtain log number, and Operations Unit.

OPERATIONS
UNIT

2.

Direct appropriate patrol borough duty captain to respond to member’s
current location within residence counties, if member’s command is not open.

INITIAL INVESTIGATION OF AN ORDER OF PROTECTION SERVED ON
MEMBER
COMMANDING 3.
OFFICER/
DUTY
4.
CAPTAIN

5.

6.

Notify:
a.
Internal Affairs Bureau, Command Center, and obtain log number
b.
Bureau/borough Investigations Unit, to respond and assist.
Conduct investigation to determine if there is a basis for firearms removal.
a.
Place member on modified assignment if Order of Protection
prohibits firearms possession at all times, or if otherwise appropriate.
b.
If Order of Protection prohibits firearms possession off-duty only, and
member is not to be placed on modified assignment, member will be
required to safeguard all firearms at command while off-duty. (See
P.G. 206-20, “Orders of Protection Prohibiting Off-Duty Firearms
Possession by Uniformed Members of the Service.”)
Prepare a report on Typed Letterhead to the Chief of Internal Affairs and
include:
a.
Details of investigation
b.
Decision regarding member’s duty status
c.
Specifics of the Order of Protection.
Forward additional copies of report to:
a.
First Deputy Commissioner
b.
Deputy Commissioner, Personnel
c.
Commanding Officer, Performance Analysis Section
d.
Commanding Officer, Investigations Unit concerned
e.
Commanding officer of member concerned, if applicable.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-19

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

MEMBER IS THE SUBJECT OF A FINAL ORDER OF PROTECTION
PROHIBITING FIREARMS POSSESSION AT ALL TIMES
COMMANDING 7.
OFFICER/
DUTY
CAPTAIN
8.
9.

10.

11.

ADDITIONAL
DATA

Notify:
a.
Internal Affairs Bureau, Command Center, and obtain log number
b.
Bureau/borough Investigations Unit, to respond and assist
c.
Commanding Officer, Performance Analysis Section, if the Final Order
of Protection will continue for greater than six months.
Place member on modified assignment if member is currently full-duty.
Prepare a report on Typed Letterhead to the Deputy Commissioner,
Personnel and include:
a.
Details of investigation
b.
Specifics of the Order of Protection.
Forward additional copies of report to:
a.
First Deputy Commissioner
b.
Deputy Commissioner, Department Advocate
c.
Deputy Commissioner, Legal Matters
d.
Chief of Internal Affairs
e.
Commanding Officer, Performance Analysis Section
f.
Commanding Officer, Investigations Unit concerned
g.
Commanding officer of member concerned, if applicable.
Direct member to report to Employee Management Division,
Performance Analysis Section, if the Final Order of Protection will continue
for greater than six months.

REPORTING TO THE PERFORMANCE ANALYSIS SECTION
When a member is ordered to report to the Employee Management Division, Performance
Analysis Section, the member will report immediately or between the hours of 0900 and
1800 hours on the next business day member is scheduled to work, as appropriate.
FINAL ORDERS OF PROTECTION
Members who are the recipients of Final Orders of Protection prohibiting firearms
possession at all times (on and off-duty) will be given the opportunity to apply to the
issuing court for a modification of the Order to allow the member to possess firearms
while on-duty.
If the member is unable to have the Final Order of Protection modified, or declines to
seek such modification within six months from the date of issuance, the member will be
subject to termination from the Department if the member has not retired, vested, or
resigned.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-19

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

CIVILIAN MEMBER OF THE SERVICE RESPONDENT/DEFENDANT OF ORDER OF
PROTECTION

ADDITIONAL
DATA
(continued)

Whenever a civilian member of the service becomes aware that they are the
respondent/defendant of any Order of Protection, they must immediately notify their
commanding officer/supervisory head. The commanding officer/supervisory head will
notify the Internal Affairs Bureau, Command Center, and obtain log number. The
member will be interviewed and an investigation will be conducted to determine if the
member should continue to perform duty. The commanding officer/supervisory head
will prepare a report to the Chief of Internal Affairs and forward additional copies to
the Commanding Officer, Employee Management Division, and the Investigations Unit
concerned.
MEMBER OF THE SERVICE COMPLAINANT ON ORDER OF PROTECTION
In cases where the member of the service is a petitioner/complainant on an Order of
Protection, for safety reasons the member must notify their commanding officer. If
necessary, those affected should comply with the provisions of P.G. 212-31, “Threats to
Members of the Service.”
RELATED
PROCEDURES

Modified Assignment (P.G. 206-10)
Removal and Restoration of Firearms (P.G. 206-17)
Allegation of Corruption and Other Misconduct Against Members of the Service (P.G. 207-21)
Family Offenses and Domestic Violence Involving Uniformed or Civilian Members of the Service
(P.G. 208-37)
Threats to Members of the Service (P.G. 212-31)
Orders of Protection Prohibiting Off-Duty Firearms Possession by Uniformed Members of the
Service (P.G. 206-20)

FORMS AND
REPORTS

Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Disciplinary Matters

Procedure No:

206-20

ORDERS OF PROTECTION PROHIBITING OFF-DUTY FIREARMS
POSSESSION BY UNIFORMED MEMBERS OF THE SERVICE
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To inform members of the procedures to follow when a uniformed member of the
service is served with an Order of Protection prohibiting firearms possession offduty only, and the member is to be continued on full-duty status.

SCOPE

A uniformed member of the service who is served with an Order of Protection
prohibiting off-duty firearms possession only, may continue on full-duty status if
there is no basis for placing the member on modified assignment. The member will
be required to safeguard all firearms while off-duty.

PROCEDURE

When a uniformed member is served with an Order of Protection prohibiting offduty firearms possession only, and the member is to be continued on full-duty status:

COMMANDING 1.
OFFICER/
DUTY
CAPTAIN
2.

3.

DESK
OFFICER/
SUPERVISOR,
MEMBER’S
PERMANENT
COMMAND

4.

5.

6.

Request that member concerned complete ACKNOWLEDGEMENT
OF RESPONSIBILITIES CONCERNING COURT ORDER
LIMITING FIREARMS POSSESSION (PD424-010) form.
a.
Place member on modified assignment if member fails or refuses
to complete this form.
Ensure all firearms (including handguns, rifles, and shotguns) owned or
possessed by member have been accounted for.
a.
Question member concerning firearms ownership and possession
b.
Notify desk officer/supervisor, member’s permanent command,
and request a check of appropriate records.
Designate a location at member’s command where member’s service
weapon, authorized off-duty weapon (if applicable), “FULL DUTY”
IDENTIFICATION CARD, and shield are to be safeguarded while
member is off-duty.
Assist commanding officer/duty captain in determining if all firearms
owned or possessed by member have been surrendered.
a.
Check member’s FORCE RECORD (PD406-143)
b.
Notify Police Academy, Firearms and Tactics Section, and request a
check of records maintained regarding member’s firearms ownership
c.
Arrange to obtain additional firearms as necessary.
Have firearms, other than service weapon and authorized off-duty weapon,
vouchered for safekeeping (see P.G. 218-23, “Processing Firearms and
Firearm-Related Evidence,” “ADDITIONAL DATA” statement).
a.
Ensure “Remarks” section of PROPERTY CLERK INVOICE
(PD521-141) includes the following statement: “Property of a
uniformed member of the service – not to be returned without written
authorization of Commanding Officer, Performance Analysis
Section”
b.
Ensure member receives copy of INVOICE.
Direct member to report to the Employee Management Division, Performance
Analysis Section.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-20

UNIFORMED
MEMBER OF
THE SERVICE

REVISION NUMBER:

PAGE:

08/01/13

7.

8.

2 of 4

Report to Employee Management Division, Performance Analysis
Section as directed, with all of the following:
a.
“FULL DUTY” IDENTIFICATION CARD
b.
Original
copy
of
ACKNOWLEDGEMENT
OF
RESPONSIBILITIES CONCERNING COURT ORDER
LIMITING FIREARMS POSSESSION
c.
Copy of report prepared by commanding officer/duty captain
d.
Copy of PROPERTY CLERK INVOICE for vouchered
firearms, if applicable.
Report to Shield Unit and Identification Card Unit as directed and obtain
a “NO FIREARMS” IDENTIFICATION CARD.

GUIDELINES FOR SAFEGUARDING DESIGNATED ITEMS
UNIFORMED
MEMBER OF
THE SERVICE

9.

10.

DESK
OFFICER/
SUPERVISOR,
MEMBER’S
PERMANENT
COMMAND

11.

Deliver service weapon, authorized off-duty weapon (if applicable),
“FULL DUTY” IDENTIFICATION CARD, and shield to desk
officer/supervisor prior to signing out at the end of each tour.
a.
Retrieve “NO FIREARMS” IDENTIFICATION CARD from
desk officer/supervisor.
Retrieve service weapon, authorized off-duty weapon (if applicable),
“FULL DUTY” IDENTIFICATION CARD, and shield from desk
officer/supervisor when reporting for duty each day.
a.
Deliver “NO FIREARMS” IDENTIFICATION CARD to desk
officer/supervisor.
Make a Command Log entry when safeguarding or returning member’s
service weapon, authorized off-duty weapon (if applicable), “FULL
DUTY” or “NO FIREARMS” IDENTIFICATION CARD, and shield.
a.
Safeguard items in designated location.

WHEN ORDER OF PROTECTION IS EXPIRED OR VACATED
UNIFORMED
MEMBER OF
THE SERVICE

12.

COMMANDING 13.
OFFICER

14.
15.
16.

Notify commanding officer.

Verify that Order of Protection is expired or has been vacated, and that
there are no active Orders of Protection against member concerned.
a.
Contact court of issuance
b.
Telephone Central Records Division, Identification Section
c.
Conduct an Order of Protection inquiry via the FINEST system.
Prepare a report on Typed Letterhead to the Commanding Officer,
Performance Analysis Section with status of Order of Protection.
Instruct member not to carry any firearms while off-duty until authorization
is received from Commanding Officer, Performance Analysis Section.
Direct member to report to the Employee Management Division,
Performance Analysis Section.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

206-20

UNIFORMED
MEMBER OF
THE SERVICE

PAGE:

08/01/13

17.

18.

ADDITIONAL
DATA

REVISION NUMBER:

3 of 4

Report to the Employee Management Division, Performance Analysis
Section as directed, with all of the following:
a.
“NO FIREARMS” and “FULL DUTY” IDENTIFICATION
CARDS
b.
Copy of expired or vacated Order of Protection
c.
Copy of report prepared by commanding officer/duty captain
(1)
Member concerned will not be permitted to carry any firearms
while off-duty until commanding officer receives authorization
from Commanding Officer, Performance Analysis Section.
Report, when directed, to Property Clerk Office with:
a.
“FULL DUTY” IDENTIFICATION CARD
b.
Copy of PROPERTY CLERK INVOICE
c.
Original report from Commanding Officer, Performance Analysis
Section, authorizing return of all firearms.

REPORTING TO THE PERFORMANCE ANALYSIS SECTION
When a member is ordered to report to the Employee Management Division, Performance
Analysis Section, the member will report immediately or between the hours of 0900 and
1800 hours on the next business day member is scheduled to work, as appropriate.
OPERATIONAL CONSIDERATIONS
Personnel Bureau Investigations Unit members will make unannounced visits to
commands where Departmental property is safeguarded under the provisions of this
procedure. Command Log inspections will be performed to ensure that entries are made
documenting the safeguarding of weapons, IDENTIFICATION CARDS, and shields
for affected members of the service.
Commanding officers of affected commands will ensure that Personnel Bureau
Investigations Unit members have access to these items during their visits.
LEGAL CONSIDERATIONS
The ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT
ORDER LIMITING FIREARMS POSSESSION form includes the member’s
obligation to safeguard all firearms with the Department at all times while off-duty, and
advises the member that no new firearms may be purchased. Failure to comply with the
court order may result in criminal charges and court sanctions, as well as Departmental
charges, which can lead to termination.
Failure or refusal to complete the form will result in the member being placed on
modified assignment and subject the member to disciplinary action.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

206-20

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

RELATED
PROCEDURES

Modified Assignment (P.G. 206-10)
Removal and Restoration of Firearms (P.G. 206-17)
Allegation of Corruption and Other Misconduct Against Members of the Service (P.G. 207-21)
Family Offenses and Domestic Violence Involving Uniformed or Civilian Members of the Service
(P.G. 208-37)
Threats to Members of the Service (P.G. 212-31)
Processing Firearms and Firearm-Related Evidence (P.G. 218-23)

FORMS AND
REPORTS

ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING
ORDER LIMITING FIREARMS POSSESSION (PD424-010)
FORCE RECORD (PD406-143)
IDENTIFICATION CARD (PD416-091)
PROPERTY CLERK INVOICE (PD521-141)
Typed Letterhead

NEW  YORK  CITY  POLICE  DEPARTMENT

COURT

PATROL GUIDE
Section: Complaints

Procedure No:

207-01

COMPLAINT REPORTING SYSTEM
DATE ISSUED:

08/19/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 6

DEFINITIONS

ON LINE COMPLAINT SYSTEM (OLCS) - A software program installed on
Local Area Network (LAN) workstations designed to permit information from a
complaint to be entered and stored on Department computers configured
accordingly. This data is stored locally and centrally in the Department’s mainframe
databases for subsequent crime analysis, mapping and auditing purposes.
COMPLAINT - An allegation of an unlawful or improper act or omission, or
other condition that necessitates investigation to determine if any unlawful act or
omission occurred.
PICK-UP ARREST - An arrest for an offense or juvenile delinquency not
previously reported.
CONTINUOUS EVENT - occurs when an offense or multiple offenses were
committed against a complainant, during an ongoing situation, that occurs in
different precincts and/or boroughs.

SCOPE

Proper complaint reporting is essential for statistical analysis, discovery of crime
patterns and trends, efficient deployment of resources, and uniform crime
reporting. Every member of the service involved in this process has a
responsibility and obligation to ensure the integrity of this vital, strategic resource.
WHERE RECORDED
Complaints shall be recorded in the precinct of occurrence except as follows:
a.
Complaints received from a member or members of the community
regarding Vice, Narcotics, or Organized Crime related offenses (see P.G.
207-08, “Preliminary Investigation Of Vice Related, Narcotics, Or
Organized Crime Related Complaints”) shall be recorded at the
Investigative Support Division, Organized Crime Control Bureau,
EXCEPT:
(1)
pick-up arrests for such offenses will be recorded at the precinct
of arrest;
(2)
found controlled substances or drug paraphernalia IN A
BUILDING shall be recorded in the precinct of occurrence;
(3)
found controlled substances two ounces or less (NOT IN A
BUILDING), or found marijuana two pounds or less, requiring
investigation will be recorded in the precinct of occurrence.
b.
Complaints of missing New York City residents shall be recorded at the
missing person’s resident precinct.
c.
Complaints occurring on piers, bulkheads, or dead human bodies found in
navigable waters will be recorded at the precincts in which such piers or
bulkheads are located or bordering the navigable waters where such
bodies were found.
d.
Complaints occurring on waterways or islands inaccessible to patrol
precinct personnel will be recorded in the precincts of record after
investigation by Harbor Unit personnel.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-01

SCOPE

e.
f.

g.

h.

2 of 6

Complaints of lost property will be recorded in the precinct where
complainant first discovered loss, if actual place of occurrence is unknown.
Overdue leased/rented vehicle will be recorded either in the precinct
where the vehicle was leased/rented or at the precinct where the vehicle is
expected to be returned.
A complaint involving multiple offenses occurring from a continuous
ongoing event, in which the initial offense occurred in one precinct, and one
or more of the additional offenses occurred in another precinct, will be
recorded in the precinct in which the initial offense was committed EXCEPT:
For a continuous event, the complaint will be recorded in the precinct in
which the initial offense was committed unless the continuous event
includes a homicide or Rape 1st Degree or a Criminal Sexual Act 1st
Degree.
(1)
If the continuous event includes a homicide, the complaint will be
recorded in the precinct where the homicide occurred, if known.
If the location of occurrence is unknown, the homicide will be
recorded in the precinct where the victim was discovered.
(2)
If the continuous event involves a Rape 1st Degree or a Criminal
Sexual Act 1st Degree, the complaint will be recorded as follows:
[a]
If the location of the rape/Criminal Sexual Act is
KNOWN, the complaint will be recorded in the precinct
where the rape/criminal sexual act occurred.

If the rape/Criminal Sexual Act occurred in more than one precinct, the incident will be
recorded in the precinct where the initial rape/Criminal Sexual Act occurred.

[b]

[c]

NOTE

PAGE:

08/19/13

(continued)

NOTE

REVISION NUMBER:

If the location of the rape/criminal sexual act is
UNKNOWN, but the location of the initial offense is
KNOWN, e.g., abduction prior to rape, the complaint will
be recorded in the precinct where the initial offense
occurred.
If the location of the rape/criminal sexual act is
UNKNOWN, and the location(s) of all other associated
offenses are UNKNOWN, the complaint will be recorded
in the precinct where the complainant reports the incident.

The guidelines above will also apply in determining the appropriate jurisdiction code to be
assigned to the COMPLAINT REPORT (i.e. NYPD -“00”, Transit -“01”, Housing “02”).

HOUSING BUREAU INCIDENTS:
In a continuous event that begins on-development but ends off-development, or
vice versa, the jurisdictional determinant will be the location where the incident
originally started. For example, a continuous event that starts on a housing
development but ends off-development, will be recorded as being under the
jurisdiction of the NYPD Housing Bureau.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-01

REVISION NUMBER:

PAGE:

08/19/13

3 of 6

TRANSIT BUREAU INCIDENTS:
Complaints under the jurisdiction of the Transit Bureau, that occur on a moving
train, will be recorded as occurring at the next (very first) station where the train
stops, regardless of precinct or borough boundaries. In a continuous event that
begins on-transit system but ends off-transit system, or vice versa, the jurisdictional
determinant will be the location where the incident originally started. For example, a
continuous event that starts on a subway train but ends in the street, will be recorded
as being under the jurisdiction of the NYPD Transit Bureau.

SCOPE
(continued)

COMPLAINT REPORTING SYSTEM FORMS






PROCEDURE

COMPLAINT REPORT WORKSHEET (PD313-152A) - Used by reporting
members to report all complaints. The “Crime Incident Data” captions on the
reverse side of the form will be utilized when reporting ALL crimes and violations.
COMPLAINT REPORT (PD313-152) - A report generated by the
OLCS and prepared from the information recorded on the COMPLAINT
REPORT WORKSHEET submitted by the reporting member.
OLCS INDEX - A report generated by the OLCS which is used to
chronologically record complaints received and also serves as a catalog of
complaints for a particular precinct.
COMPLAINT FOLLOW-UP (blue) and SECOND SHEET (PD313-081) Used by reporting/investigating officers to report additional information as per
P.G. 207-09, “Follow-Up Investigation Of Complaints Already Recorded.”
COMPLAINT FOLLOW-UP INFORMATIONAL (pink) and SECOND
SHEET (PD313-081A) - Used by reporting/investigating officers to report
additional information NOT reported on a COMPLAINT FOLLOW-UP (blue)
as per P.G. 207-09, “Follow-Up Investigation Of Complaints Already Recorded.”

Members of the service will record the following complaints on COMPLAINT REPORTS:
1.
Complaints and pick-up arrests for crimes and violations except those
complaints NOT RECORDED ON COMPLAINT REPORTS (see P.G.
207-02, “Complaints Not Recorded On The On-Line Complaint System”).
2.
Complaints and pick-up arrests for juveniles charged as Juvenile Offenders
(see P.G. 215-04, “Family Court Warrant For Child Abuse/Neglect Cases”).
3.
Pick-up arrests of juveniles taken into custody and charged with juvenile
delinquency (see P.G.215-09, “Offense Committed By A Child Under 16
Years Of Age (Other Than A Juvenile Offender”).
4.
Complaints of juvenile delinquency for selected offenses as follows:
a.
Felonies
b.
Unlawful Assembly - Section 240.10, Penal Law
c.
Unlawful Possession of Weapons by person under sixteen years of
age - Section 265.05, Penal Law
d.
Manufacture, Transport, Disposition and Defacement of Weapons and
Dangerous Instruments and Appliances - Section 265.10, Penal Law
e.
Prohibited Use of Weapons - Section 265.35, Penal Law
f.
Possession of Burglar’s Tools - Section 140.35, Penal Law

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-01

PAGE:

08/19/13

4 of 6

g.
h.
i.

PROCEDURE
(continued)

5.
6.

7.
8.
9.
10.
11.
12.

13.

ADDITIONAL
DATA

REVISION NUMBER:

Jostling - Section 165.25, Penal Law
Fraudulent Accosting - Section 165.30, Penal Law
Criminal Possession of Stolen Property, 5th Degree - Section
165.40, Penal Law
j.
Escape, 3rd Degree - Section 205.05, Penal Law
k.
Issuing Abortional Articles - Section 125.60, Penal Law
l.
Endangering the Welfare of a Child - Section 260.10, Penal Law
m.
Obscenity and related offenses - Article 235, Penal Law
n.
Permitting Prostitution - Section 230.40, Penal Law
o.
Promoting Prostitution - Section 230.20, Penal Law
p.
Sex Offenses - Article 130, Penal Law
q.
Controlled Substances Offenses - Article 220, Penal Law.
Complaints of lost property.
Found controlled substances, marijuana, and/or drug paraphernalia under
certain circumstances as per P.G. 207-08, “Preliminary Investigation Of
Vice Related, Narcotics Or Organized Crime Related Complaints.”
Pistols, revolvers, or other dangerous weapons possessed by a person or
found under circumstances requiring investigation.
Motor vehicle/bicycle collisions which result in death, serious injury and
likely to die, or critical injury to an individual.
Motor vehicle/bicycle collisions to which Highway District units respond
and conduct an investigation.
A deceased person for which this Department must notify the Medical
Examiner (see P.G. 216-04, “Dead Human Body”).
ALL verified incidents of work disruptions at city construction sites.
Any act which would not ordinarily constitute an offense but is a violation
of the conditions of an Order of Protection (see P.G. 208-36, “Family
Offenses/Domestic Violence”) or an incident of suspected child abuse (see
P.G. 215-03, “Emergency Removals Or Investigation And Reporting Of
Abused, Neglected Or Maltreated Children”).
A complaint of a missing person will be recorded on both an On Line
COMPLAINT REPORT (WORKSHEET is not required) and a
MISSING/UNIDENTIFIED PERSON REPORT (PD336-151) using
the same complaint number for both reports.

When multiple offenses have occurred, for crime reporting purposes, the incident will be
classified based on the “top,” or most serious offense under the hierarchy generally
known as the “Seven Major Felony Rule.” The order of offenses under that rule,
beginning with the most serious, is as follows:
a.
Murder and Non-Negligent Manslaughter
b.
Forcible Rape/Rape 1st
c.
Robbery
d.
Felonious Assault
e.
Burglary
f.
Grand Larceny
g.
Grand Larceny, Motor Vehicle (a grand larceny motor vehicle coupled with a grand
larceny from the vehicle will be classified as a Grand Larceny, Motor Vehicle).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-01

ADDITIONAL
DATA
(continued)

REVISION NUMBER:

PAGE:

08/19/13

5 of 6

The attempt to commit any of the above offenses will be counted as the completed
offense, except Attempted Murder, which will be counted as a Felonious Assault.
Under this Seven Major Felony Rule, a murder/robbery is classified as Murder; a rape
1st/robbery, or rape 1st/felonious assault, or rape 1st/burglary is classified as Rape 1st.
Any of the seven major felonies coupled with any other offense not within the seven major
felony category will be classified as the appropriate major felony. For example:
a.
b.
c.
d.

Murder/kidnapping will be classified as Murder;
Rape 1st/kidnapping will be classified as Rape 1st;
Robbery/ Criminal Sexual Act 1st will be classified as a Robbery;
Robbery/kidnapping will be classified as a Robbery.

If any of the reported offenses are not one of the seven major felonies, the crime
classification will be determined in the following order:
a.
b.
c.
d.

Sort by CATEGORY - Felony before misdemeanor before violation;
Sort by CLASSIFICATION - If all felonies: Select “A” before “B” before “C”, etc.
If all misdemeanors: Select “A” before “B” before “Unclassified”;
Sort by DEGREE - If all offenses are “B” felonies, select “1st degree” before
“2nd degree” before “3rd degree”, etc.
Sort by PENAL LAW ARTICLE AND SECTION - If all offenses are 2nd degree
“B” felonies, select Article 140, before Article 150, etc.

The OLCS will automatically assign a complaint number to each complaint.
Proper preparation of Complaint Reporting System forms requires that when space is
insufficient to complete entries, additional forms will be prepared as follows:
FORM BEING PREPARED

ADDITIONAL FORM TO BE USED

COMPLAINT REPORT
WORKSHEET

COMPLAINT REPORT
WORKSHEET

COMPLAINT FOLLOW-UP (blue)

COMPLAINT FOLLOW-UP
SECOND SHEET

COMPLAINT FOLLOW-UP
INFORMATIONAL (pink)

COMPLAINT FOLLOW-UP
INFORMATIONAL SECOND
SHEET
The following situations are applicable to the above:
a.
Space is insufficient in the “Property” area of the COMPLAINT REPORT
WORKSHEET or COMPLAINT FOLLOW-UP (blue).
“Property” information may also be continued in the “Details” area of the
COMPLAINT FOLLOW-UP (blue), providing sufficient room exists and
entries are clearly distinguishable from other “Details” information.
b.
Space is insufficient in the “Details” area of the forms.
For COMPLAINT REPORT WORKSHEETS only, when required to record additional
victims, witnesses, vehicles, property, and/or perpetrators that do not fit in the captions on the
worksheet, use another WORKSHEET and not the details area. DO NOT enter basic
information in details section but utilize appropriate captions on form(s). Use as many
worksheets as is necessary (e.g., 10 victims then use 10 forms; 10 perpetrators then use 5 forms).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-01

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

6 of 6

A SEPARATE COMPLAINT REPORT WILL BE PREPARED FOR:
a.
EACH homicide victim (victim is complainant)
b.
EACH perpetrator of a crime who is killed
c.
EACH individual killed, seriously injured and likely to die, or critically
injured as a result of a motor vehicle/bicycle collision
d.
EACH victim of a sex offense
e.
EACH victim of an assault EXCEPT if incidental to a sex offense or robbery
f.
EACH additional person injured in an arson (assault by fire/explosive)
A new COMPLAINT REPORT will be prepared and a separate serial number assigned
to record Criminal Possession of Stolen Property when the person arrested is NOT
charged with the original crime (e.g., burglary, larceny, grand larceny-auto, etc.).
In cases where more than two wanted or arrested persons are being reported on a
COMPLAINT
FOLLOW-UP
(blue)
or
COMPLAINT
FOLLOW-UP
INFORMATIONAL (pink), another such form, not a SECOND SHEET, will be used.

FORMS AND
REPORTS

The additional forms prepared must be securely stapled to the basic document before
forwarding, and the following captions on the forms will be completed:
a.
Page _______ of _______ pages
b.
PRECINCT
c.
COMPLAINT NUMBER
d.
DATE
Certain time limits are necessary to maintain the integrity of the crime reporting system.
Therefore, COMPLAINT REPORTS must be reviewed and finalized within 24 hours of
taking the report. Desk officers must transmit complaints by the conclusion of each tour.
Commanding Officers will ensure that desk officers/counterparts are reviewing and
transmitting all complaints entered into the OLCS as per these guidelines.
ALL FOLLOW-UP reports are not currently processed via OLCS. Therefore, the
COMPLAINT FOLLOW-UP (blue) must be forwarded to the Data Integrity Unit and
COMPLAINT FOLLOW-UP INFORMATIONAL (pink) must be forwarded to the
Criminal Records Section and prepared for manual electronic storage. Staples should
NOT be used as they hamper the storage processing. These reports must be forwarded
to the appropriate units within 24 hours of preparation.
Regarding taxicab robberies or attempts, enter in caption “OFFENSES, if any,”
Robbery/medallion or non-medallion taxicabs, as appropriate. Make a notation under
“DETAILS” whether or not taxi was equipped with a partition or had any other safety
devices installed and location from where passenger was picked up.
COMPLAINT REPORT WORKSHEET and appropriate copies of COMPLAINT
FOLLOW-UP (blue), or COMPLAINT FOLLOW-UP INFORMATIONAL (pink), if
any, must be preserved, even if the information is later transferred word for word to
permanent records. Such forms/reports will be attached to the precinct file copy of the
relevant COMPLAINT REPORT.
When using the OLCS for any reason, the MOS utilizing the system must use his/her own
authorization (password).
COMPLAINT FOLLOW-UP and SECOND SHEET (PD313-081)
COMPLAINT FOLLOW-UP INFORMATIONAL and SECOND SHEET (PD313-081A)
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Complaints

Procedure No:

207-02

COMPLAINTS NOT RECORDED ON COMPLAINT REPORT
DATE ISSUED:

08/01/13

COMPLAINT

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 3

HOW RECORDED OR REFERRED

1.

Complaints of Juvenile Delinquency  JUVENILE
REPORT
SYSTEM
(Except selected offenses listed in P.G.
WORKSHEET (PD377-159A) see P.G.
207-01, “Complaint Reporting System”).
215-08, “On-Line Juvenile Report System.”

2.

Truancy

3.

Person in need of supervision (PINS)  JUVENILE
REPORT
SYSTEM
WORKSHEET (PD377-159A) see P.G.
male/female less than eighteen years of age.
215-08, “On-Line Juvenile Report System”.

4.

Persons wanted for crimes in or by other  Referred to detective squads concerned for
jurisdictions.
appropriate follow-up.

5.

Civilian Complaints made against  CIVILIAN COMPLAINT REPORT (PD313uniformed members of the service under
154), CIVILIAN COMPLAINT REPORT
the jurisdiction of the Civilian Complaint
STATISTICAL SUMMARY SHEET (PD313Review Board.
154B), inform Civilian Complaint Review Board
and make Command Log entry, (if no Command
Log then prepare Typed Letterhead) see P.G.
207-31, “Processing Civilian Complaints.”

6.

Civilian Complaints made against civilian  CIVILIAN COMPLAINT REPORT (PD313members of the service, including Traffic
154), CIVILIAN COMPLAINT REPORT
Enforcement Agents.
STATISTICAL
SUMMARY
SHEET
(PD313-154B), inform Internal Affairs Bureau
and make Command Log entry (if no Command
Log then prepare Typed Letterhead) see P.G.
207-31, “Processing Civilian Complaints.”

7.

Allegation of corruption and/or serious  Internal Affairs Bureau, see P.G. 207-21,
misconduct and/or misconduct involving
“Allegations Of Corruption And Other
another member of the service.
Misconduct Against Members of The Service.”

8.

Allegation of corruption and/or serious  Call supervising officer to scene, see P.G.
misconduct and/or misconduct against self.
207-21, “Allegations Of Corruption And Other
Misconduct Against Members Of The Service.”

9.

Allegation of corruption and/or serious  Commanding Officer (if absent, highest ranking
misconduct and/or misconduct against any
supervisor) and Internal Affairs Bureau, see
federal, state, or city employee other than
P.G. 207-22, “Allegations Of Corruption
a member of the service.
Against City Employees (Other Than Members
Of The New York City Police Department).”

 YOUTH REFERRAL (PD377-153) see
P.G. 215-07, “Truants.”

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-02

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

2 of 3

10.

Unnecessary noise violations.

 Referred to uniformed members of the service on
patrol (see P.G. 214-23, “Unnecessary Noise
Violations - General Prohibitions”).

11.

Found Property

 Command Log entry and forward REPORT
OF UNCLAIMED PROPERTY (PD542-122)
to Stolen Property Inquiry Section. See P.G.
218-26, “Processing Found Property.”

12.

Arrest by and/or for other authorities.

 OLBS ARREST WORKSHEET (PD244-159)
detained for authority concerned.

13.

Arrest on a warrant for which a  OLBS ARREST WORKSHEET (PD244-159)
COMPLAINT REPORT was previously
prepared or for which a parking or
personal summons was previously issued.

14.

Arrest of a civil nature - material witness,  OLBS ARREST WORKSHEET (PD244-159)
paternity warrant, etc.

15.

PICK-UP ARRESTS FOR THE FOLLOWING OFFENSES WILL BE RECORDED ON
OLBS ARREST WORKSHEET (PD244-159) when there are NO ADDITIONAL
CHARGES which require a complaint report:
a.
Summonsable regulations of the New York City Administrative and Health Codes.
b.
Rules and Regulations of the Parks Department.
c.
Section 140.05, Penal Law - Trespass (Violation).
d.
Section 140.10, Penal Law - Criminal Trespass, 3rd Degree (B Misdemeanor).
e.
Section 240.40, Penal Law - Appearance in public under the influence of narcotics or
drugs other than alcohol (Violation).
f.
Section 240.20, Penal Law - Disorderly Conduct (Violation).
g.
Section 165.15, Penal Law - Theft of Services (A Misdemeanor).
h.
Section 230.00, Penal Law - Prostitution.
i.
Section 240.37, Penal Law - Loitering for the purpose of:
(1)
Engaging in Prostitution (Violation or B Misdemeanor if previously convicted
of Sections 230.00 or 230.05, Penal Law)
(2)
Patronizing a Prostitute (Violation or B Misdemeanor if previously convicted of
Sections 230.00 or 230.05, Penal Law)
(3)
Promoting Prostitution (A Misdemeanor).
j.
Section 240.35, Penal Law - Loitering (Violation) (EXCEPT subdivision two for which
a COMPLAINT REPORT will be prepared and forwarded as per instructions in P.G.
207-08, “Preliminary Investigation Of Vice Related, Narcotics Or Organized Crime
Related Complaints”).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-02

NOTE

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 3

When an arrest has been made exclusively for the offenses listed in items ‘a’ through ‘j’
above, the On Line Complaint System will reject the COMPLAINT REPORT.
When the above offenses involve multiple arrests stemming from the same incident, enter
the letter “C” in the COMPLAINT NUMBER BOX (Line 28) of the ON LINE
BOOKING SYSTEM ARREST WORKSHEET and C-1, C-2 for each subsequent
arrest, e.g., C-7 would indicate eight persons have been arrested.

FORMS AND
REPORTS

CIVILIAN COMPLAINT REPORT (PD313-154)
CIVILIAN COMPLAINT REPORT STATISTICAL SUMMARY SHEET (PD313-154B)
JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A)
ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159)
REPORT OF UNCLAIMED PROPERTY (PD542-122)
YOUTH REFERRAL (PD377-153)

RELATED
PROCEDURES

Allegations of Corruption and Other Misconduct Against Members of the Service (P.G. 207-21)
Allegations of Corruption Against City Employees (Other than Members of the NYPD)
(P.G. 207-22)
Processing Civilian Complaints (P.G. 207-30)
Unnecessary Noise Violations - General Prohibitions (P.G. 214-23)
Truants (P.G. 215-07)
On-Line Juvenile Report System (P.G. 215-08)
Processing Found Property (P.G. 218-26)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Complaints

Procedure No:

207-03

VOIDING COMPLAINT REPORTS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 2

PURPOSE

To eliminate complaints which were improperly recorded.

PROCEDURE

To VOID COMPLAINT REPORT (PD313-152) after assignment of a precinct
serial number by the OLCS:

DESK OFFICER 1.

2.

Determine if complaint should be voided. A complaint should be voided if:
a.
The complaint is a duplicate of a previously reported incident, or
b.
The incident occurred within the confines of another precinct, or
c.
The incident occurred outside the confines of New York City, or
d.
A COMPLAINT REPORT was prepared for a complaint which
should have been recorded in another manner e.g., an allegation of
corruption against an MOS; a precinct complaint number was
used for a complaint which should receive an OCCB number; a
precinct complaint number was used for an incident/condition
which should have been recorded via P.G. 212-12, “Citywide
Intelligence Reporting System”, etc.
Determine if COMPLAINT REPORT has been finalized (i.e., signedoff) in the OLCS.

IF COMPLAINT REPORT HAS NOT BEEN FINALIZED:
COMMAND
CLERK

3.
4.
5.

Enter reason(s) for voiding complaint under “Details” on COMPLAINT
REPORT WORKSHEET.
Have COMPLAINT REPORT WORKSHEET filed chronologically in
rear of precinct complaint file.
Utilize VOID function on the OLCS menu to properly document the
VOIDED complaint in the OLCS.

IF COMPLAINT REPORT HAS BEEN FINALIZED:
DESK OFFICER 6.

Have command clerk prepare COMPLAINT FOLLOW-UP (PD313-081).

7.
8.

Reclassify original offense to “VOIDED.”
Enter under “Details” on COMPLAINT FOLLOW-UP:
a.
The specific reason for voiding the original complaint.
(1)
If complaint referred to another command indicate the new
command and new OLCS serial number from that command.
(2)
If the complaint is a duplicate of a previously reported
complaint, indicate the reason for voiding as “Duplicate
Report” and the original complaint serial number.
Attach precinct of record copy of COMPLAINT FOLLOW-UP to
precinct file copy of voided COMPLAINT REPORT.

COMMAND
CLERK

9.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-03

PAGE:

08/01/13

DESK OFFICER 10.

NOTE

REVISION NUMBER:

2 of 2

Ensure that COMPLAINT FOLLOW-UP is distributed in same manner
as voided COMPLAINT REPORT.

After a COMPLAINT REPORT has been finalized, a complaint serial number (voided
or not) cannot be changed or reused in the OLCS.
Any notifications made prior to voiding complaint will be amended after the
COMPLAINT REPORT is voided.

ADDITIONAL
DATA

There is a distinction between voided complaints and unfounded complaints. A voided
complaint is one in which the COMPLAINT REPORT should not have been prepared.
An unfounded case is one in which the report should have been prepared but subsequent
information leads to the determination that the case should be classified as unfounded
(e.g., a voided case is one in which a JUVENILE REPORT SYSTEM WORKSHEET
(PD377-159A) rather than a COMPLAINT REPORT should have been prepared; an
unfounded case is one in which a vehicle is reported stolen by a complainant and later a
tow company informs the precinct that the vehicle was legally towed).

RELATED
PROCEDURES

Complaint Reporting System (P.G. 207-01)
Complaints Not Recorded On Complaint Report (P.G. 207-02)
Citywide Intelligence Reporting System (P.G. 212-12)

FORMS AND
REPORTS

COMPLAINT FOLLOW-UP (PD313-081)
COMPLAINT REPORT (PD313-152)
JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Complaints

Procedure No:

207-04

REPORTING OF COMPLAINTS OCCURRING
IN ANOTHER COMMAND
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 1

PURPOSE

To refer certain complaints occurring in another command.

SCOPE

Complaint data entered into the OLCS from a command LAN terminal will
automatically be made available via computer to a transit district covered by that
precinct. Conversely, complaint data entered into the OLCS from a transit district
LAN terminal will automatically be made available via computer to a precinct covered
by that district. This on-line process will NOT occur if the precinct and transit district
boundaries do not overlap. Therefore, when a member of the service in a precinct
takes a complaint pertaining to an incident that occurred within a transit district
covering that precinct, the complaint will be entered into the OLCS by that precinct’s
personnel and will be finalized by the transit district desk officer. Similarly, when a
member of the service in a transit district takes a complaint pertaining to an incident
that occurred within a precinct covering that district, the complaint will be entered into
the OLCS by that district’s personnel and will be finalized by the precinct desk officer.
Transit desk officers will be responsible for finalizing ALL complaints under their
jurisdiction (i.e., code 01). In any event, the procedure below MUST be followed for
ALL complaints occurring in another command even where the automated transfer of
data takes place in order to allow the precinct/district concerned to review
COMPLAINT REPORT WORKSHEET (PD313-152A) prior to finalization.

PROCEDURE

When informed of a complaint which occurred in another command:

MEMBER OF
THE SERVICE

1.
2.
3.

Thoroughly interview complainant and obtain facts.
Prepare COMPLAINT REPORT WORKSHEET.
Give COMPLAINT REPORT WORKSHEET to desk officer.

DESK OFFICER 4.
(PRECINCT
TAKING
5.
REPORT)

Ensure applicable complaint reporting guidelines have been followed (see
especially P.G. 207-07, “Preliminary Investigation Of Complaints (Other
Than Vice Related Or Narcotics Complaints”).
Sign COMPLAINT REPORT WORKSHEET and give to stationhouse clerk.

COMMAND
CLERK
(PRECINCT
TAKING
REPORT)

6.

Telephone/Fax COMPLAINT REPORT WORKSHEET to precinct/
transit district of record.

NOTE

DO NOT input data into the precinct/transit district OLCS UNLESS the incident which
required the preparation of the COMPLAINT REPORT WORKSHEET occurred within
the boundaries of the precinct/transit district of record (see SCOPE statement).
If COMPLAINT REPORT WORKSHEET is faxed (not telephoned) to precinct/transit
district of record, the precinct/district of record will retain and file the faxed copy, i.e.,
the fax is NOT to be discarded.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-04

REVISION NUMBER:

PAGE:

08/01/13

2 of 1

COMMAND
CLERK
(PRECINCT
TAKING
REPORT)
(continued)

7.

COMMAND
CLERK,
PRECINCT/
TRANSIT
DISTRICT OF
RECORD

9.

ADDITIONAL
DATA

A complaint received in writing is forwarded direct to precinct/transit district of record.
COMPLAINT REPORT is not prepared in the command that forwarded the report.

FORMS AND
REPORTS

COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)

8.

Enter precinct and/or transit district of record and title/rank, name of
member of the service receiving complaint at precinct/transit district of
record under “Details” on COMPLAINT REPORT WORKSHEET.
Retain COMPLAINT REPORT WORKSHEET in command file.

Record and process complaint as if received directly from complainant
and comply with provisions of P.G. 207-07, “Preliminary Investigation
Of Complaints (Other Than Vice Related Or Narcotics Complaints”).
a.
If report was faxed, retain faxed copy in command file.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Complaints

Procedure No:

207-05

DUPLICATE COPIES OF COMPLAINT REPORTS
DATE ISSUED:

DATE EFFECTIVE:

09/06/13

REVISION NUMBER:

PAGE:

09/06/13

1 of 3

PURPOSE

To have the reporting command forward finalized duplicate copies of
COMPLAINT REPORTS (PD313-152) to other commands or agencies.

PROCEDURE

When other commands or agencies require duplicate copies of the
COMPLAINT REPORT.

DESK OFFICER 1.

Upon finalization in OLCS, direct the command clerk to send a duplicate
copy of the COMPLAINT REPORT to the command or agency as follows:

COMPLAINT

DUPLICATE COPY FOR

1.

Occurring on property of Transit Authority



New York City Transit

2.

Occurring on property of Housing Authority



New York City Housing Authority

3.

Pistol licensee cannot be found or fails to produce
his/her pistol



License Division, Pistol License Section

4.

Involving conduct of attorneys



Deputy Commissioner-Legal Matters

5.

Occurring on piers and bulkheads; boats in docks,
secured at piers or bulkheads and on waterways within
New York City; all incidents involving boats and jet
skis (i.e., thefts of or from); evidence or contraband
disposed of in the various city waterways, including
lakes, ponds and rivers.



Harbor Unit

6.

Involving pharmacist, drug wholesaler, manufacturer
or associated person re: manufacture, sale or
distribution of drugs



State Board of Pharmacy

7.

Pickpocket and confidence game



Special Frauds Squad

8.

Involving credit cards



Special Frauds Squad

9.

Involving dealers in rifles or shotguns, licensed by the
Firearms Control Board



License Division, Rifle and Shotgun Section

10. Lost/stolen auxiliary police shield



Auxiliary Police Section

11. Lost, stolen rifles or shotguns, or rifles or shotguns
used in commission of a crime which have been
recovered



License Division, Rifle and Shotgun Section

12. Involving actual bombing or threat of bombing



Internal Revenue Service-Assistant Regional
Commissioner, Alcohol, Tobacco and Firearms Division

13. Involving food stamps



U.S. Department of Agriculture

14. Occurring on Department of Education property or
involves personnel of Department of Education



School Safety Division

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-05

REVISION NUMBER:

PAGE:

09/06/13

2 of 3

15. Involving property theft exceeding $5,000 and property
is identifiable through serial numbers or markings
(excluding autos)




FBI, Major Theft Squad
Major Case Squad

16. Involving licensed tow car owner/operator



Department of Consumer Affairs

17. Involving arson or stolen/recovered explosives



Arson and Explosion Squad

18. Involving arson, attempted arson, or related criminal
mischief



New York City Fire Department, Division of Fire
Investigation

19. Occurring in a New York City municipal garage or
municipal parking lot



New York City Department of Transportation, Bureau
of Traffic Operations

20. Occurring on Federal facility



Federal Protective Service

21. Occurring on LIRR facility/Metro-North facility



MTA Police

22. Occurring on CSX Transportation Company facility



CSX Police

23. Occurring on property under jurisdiction of NYC
Health and Hospital Corporation



Health and Hospitals Corporation

24. Occurring on Port Authority facility



Port Authority Police

25. Occurring on property under jurisdiction of NYC
Department of Parks & Recreation



NYC Department of Parks & Recreation

26. Robbery/attempted robbery and homicide/attempted
homicide of drivers of medallion taxicabs, nonmedallion for-hire vehicles, and delivery trucks



Central Robbery Division, Taxi Squad

27. Burglary, larceny or criminal mischief of public fallout
shelter



Auxiliary Police Section

28. Complaints affecting Police Headquarters area



Police Headquarters Security Unit

29. Impersonation of police officer



Internal Affairs Bureau (Police Impersonation
Investigation Unit)

30. Lost/stolen Department property



Quartermaster Section and patrol borough, detective
borough or bureau concerned

31. Department of Health employees or persons
impersonating Department of Health employees



Inspector General, Department of Health

32. Involving suicide/suspicious deaths of U.S. Army
members or their immediate family dependents



U.S. Army Criminal Investigation Division

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-05

REVISION NUMBER:

PAGE:

09/06/13

3 of 3

33. Any incident involving licensed yellow medallion
taxis, for-hire vehicles (liveries/limousines) or their
owner/drivers



NYC Taxi and Limousine Commission

34. A complaint against a federal, state or city employee
other than a member of the service, that does not
involve an allegation of corruption and/or serious
misconduct and/or misconduct (for example, driving
while intoxicated or domestic violence)



Internal Affairs Bureau

35. Complaints of:
(1) Rape or Attempted Rape
(2) Criminal Sexual Act or Attempted Criminal Sexual Act
(3) Sexual Abuse, 1st degree
(4) Aggravated Sexual Abuse
(5) Child Abuse: victim less than eleven years of age
OR any allegation of any sex crime and victim is
less than thirteen years of age.




Borough Special Victims Squad
In Boroughs of Brooklyn and Queens, forward copy of
child abuse complaints to Brooklyn or Queens Child
Abuse Squad, as appropriate, instead of Special
Victims Squad

NOTE

ANY complaint involving sex related offenses, including secondary offenses that are sex
related, requires a duplicate copy of the COMPLAINT REPORT (PD313-152) to be
forwarded to the designated Special Victims Squad.

36. Any graffiti incident involving defacement of public
or private property



Citywide Vandals Task Force

37. Defacement of New York City Transit facility
property or the theft of any material from New York
City Transit facilities (e.g., copper cable)



Citywide Vandals Task Force

38. Involving Identity Theft



Financial Crimes Task Force

39. Any offense and prisoner is a registered sex offender



Sex Offender Monitoring Unit

FORMS AND
REPORTS

COMPLAINT REPORT (PD313-152)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Complaints

Procedure No:

207-06

NOTIFICATIONS
DATE ISSUED:

DATE EFFECTIVE:

10/16/13

REVISION NUMBER:

PAGE:

10/16/13

1 of 3

PURPOSE

To make special notifications for certain complaints.

PROCEDURE

Special notifications will be made upon receipt of the following complaints:

DESK OFFICER 1.

Notify the Operations Unit direct for:
COMPLAINT



Counterfeit/forged U.S. Government 
obligations

U.S. Treasury
Service Bureau



Employee, Department of Health, or 
person impersonating such employee

Inspector General, Dept. of Health AND
Command Center, IAB



Criminal impersonation of tax official, 
extortion/bribery involving employee,
Department of Finance

Inspector General, Dept. of Finance
AND Command Center, IAB



Involving property of U.S. Postal 
Service or postal employees
performing official duty

Postal Inspector-in-Charge, N.Y.C. AND
Command Center, IAB



Contraband weapons



Alcohol, Tobacco and Firearms Division of
Internal Revenue Service



Actual/suspected tampering, consumer 
products



Home invasion robbery

2.

NOTE

OPERATIONS UNIT TO NOTIFY



Department,

Secret

New York State Police

Organized Crime Control Bureau Field
Operations Desk

Notify units/agencies DIRECTLY for the following:
a.
Child under eighteen years of age: ABUSED, NEGLECTED OR
MALTREATED - notify New York State Child Abuse and
Maltreated Register.
b.
IMPERSONATION OF A POLICE OFFICER - notify Command
Center, Internal Affairs Bureau at (212) 741-8401.

Do not refer complaint to the Internal Affairs Bureau for investigation unless otherwise
instructed by the IAB Command Center supervisor. Forward a copy of COMPLAINT
REPORT (PD313-152) to Command Center in a sealed envelope

c.

INVOLVING PRIVATE CARTING INDUSTRY, CITY
OWNED WHOLESALE MARKETS, OR BOATS INVOLVED
IN OFFSHORE SHIPBOARD GAMBLING EMANATING
FROM NEW YORK CITY LOCATIONS – notify Business
Integrity Commission, via the Organized Crime Control Bureau,
Field Operations Desk.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-06

REVISION NUMBER:

PAGE:

10/16/13

2 of 3

The Business Integrity Commission is responsible for the following City owned Wholesale
Markets:  Gansevoort Meat Market, 556-89 West Street, Manhattan (6 Pct.)  The New
Fulton Fish Market Cooperative at Hunts Point Inc, 800 Food Center Drive, Bronx (41 Pct.)
 Hunts Point Cooperative Market Inc, 355 Food Center Drive, Bronx (41 Pct.)  NYC
Terminal Produce Cooperative Market, Halleck and Spofford Streets, Bronx (41 Pct.) 
Brooklyn Terminal Market, 8925 Foster Avenue, Brooklyn (69 Pct.)  Brooklyn Terminal
Meat Market, 5600 First Avenue, Brooklyn (72 Pct.).

NOTE

PUBLIC WELFARE AND PUBLIC ASSISTANCE FRAUDS:
3.

Provide commanding officer with any information received regarding
Public Welfare and Public Assistance Frauds.

COMMANDING 4.
OFFICER

Submit a report of the details of the information received directly to the
Police Commissioner to be forwarded to the Human Resources
Administration Administrator/Commissioner of the Department of Social
Services for investigation and appropriate action.
a.
Forward a duplicate copy of the report through channels.

UNIFORMED
MEMBER OF
THE SERVICE

ADDITIONAL
DATA

Ordinarily a summary arrest will NOT be made on complaints of Public Welfare and Public
Assistance Frauds unless other elements are present, i.e., safety of the officer or other persons.
Allegations of corruption and/or serious misconduct involving any federal, state or city
employee, other than a member of the service, will be processed in accordance with P.G.
207-02, “Complaints Not Recorded On Complaint Report.” The Chief of Internal
Affairs, will be responsible for notification and disbursement of information pertaining
to such allegation, to the appropriate agency.
Whenever a member of this Department (other than a member assigned to Internal
Affairs Bureau, Detective Bureau or the Organized Crime Control Bureau) requires the
assistance of the Immigration and Naturalization Service in connection with a criminal
investigation, a notification will be made to the Intelligence Bureau twenty-four hours a
day, seven days a week. Intelligence Bureau will process the request and the member
requesting assistance will provide the Intelligence Bureau with all pertinent details and
advise whether the request is of a routine or emergency nature. Intelligence Bureau will
maintain a log of any such requests for assistance. Routine requests for assistance will
be telephoned to the Immigration and Naturalization Service at 0800 hours each
weekday morning by members assigned to the Intelligence Bureau. The Immigration
and Naturalization Service will be requested to contact the requesting member of this
Department. Emergency requests for assistance will be made by the Intelligence Bureau
to the designated after hours Immigration and Naturalization Service supervisor or
selected agent. The requesting member of the service will be notified by the Intelligence
Bureau of the response that was provided by Immigration and Naturalization Service.
Their response may include opening their file rooms on an after hours basis and/or to
have an agent respond to a particular location. It will be the responsibility of the
requesting member of the service to notify the Intelligence Bureau if Immigration and
Naturalization Service fails to respond to the initial request for assistance.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-06

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/16/13

3 of 3

RELATED
PROCEDURES

Complaints Not Recorded On Complaint Report (P.G. 207-02)
Duplicate Copies Of Complaint Reports (P.G. 207-05)
On-Line Booking System Computerized Arrest Notification Printout (P.G. 208-68)
Notifications - Certain Arrest Situations (P.G. 208-69)
Emergency Removal or Investigation and Reporting of Abused, Neglected or Maltreated
Children (P.G. 215-03)

FORMS AND
REPORTS

COMPLAINT REPORT (PD313-152)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Complaints

Procedure No:

207-07

PRELIMINARY INVESTIGATION OF COMPLAINTS (OTHER THAN
VICE RELATED OR NARCOTICS COMPLAINTS)
DATE ISSUED:

08/19/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

1 of 9

PURPOSE

To investigate, record and refer complaints (other than vice, narcotics or
organized crime related complaints).

DEFINITION

ACTIVE CASE - Investigation has not been exhausted or complaint has not been
classified as closed.
CLOSED CASE - A complaint which has been investigated and:
a.
Results have been obtained in full, or
b.
Results have been obtained in part and no further results can be obtained, or
c.
No results can be obtained, or
d.
Complaint referred to court for process, or
e.
Complaint is unfounded.
UNFOUNDED CASE - One in which:
a.
An offense is reported and, as a result of subsequent information, it is
determined that no offense occurred (this includes complaints determined
to be of a civil nature only).
b.
A report of lost property by a complainant who later reports having
misplaced the property and found it.

PROCEDURE

When assigned to investigate a complaint:

UNIFORMED
MEMBER OF
THE SERVICE

1.

NOTE

If a complainant or witness appears to have difficulty understanding/communicating in English, the
member of the service receiving the complaint should comply with P.G. 212-90, “Guidelines for
Interaction with Limited English Proficient (LEP) Persons.” If a complainant or witness appears
to be hearing impaired, the member of the service receiving the complaint should comply with P.G.
212-104, “Interaction with Hearing Impaired Persons.”

2.

NOTE

Interview complainant and witnesses, obtain facts, and safeguard evidence.

Conduct thorough field investigation.
a.
Transmit alarm, if necessary.
b.
Where necessary, attempt to have witnesses remain and
immediately record their names, addresses, telephone numbers,
dates of birth, any relevant statements whether casually or
formally made, and any other pertinent information.

If investigation disclosed the identity of a person, present or not, and there is insufficient
evidence to make an arrest, a warrant check will be conducted through the FINEST
System or Warrants Section prior to closing the case.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-07

UNIFORMED
MEMBER OF
THE SERVICE
(continued)

3.

Prepare COMPLAINT REPORT WORKSHEET (PD313-152A).
a.
Indicate in the appropriate box on COMPLAINT REPORT
WORKSHEET (PD313-152A) above the “details” section
whether an interpreter was used during the preliminary
investigation and list the name, address, and telephone number of
the interpreter, as appropriate.
b.
Indicate “yes” and the appropriate language under the caption “Is
interpreter needed for further investigation” in the victim and
reporter/witness, sections of the COMPLAINT REPORT
WORKSHEET, if the listed person has apparent difficulty
understanding/communicating in English, regardless of whether or
not further investigation is required.
Determine if complaint should be closed or referred for further investigation.

Notify and refer the case to the detective squad when further investigation
is required for the following:
a.
Any offense and victim suffers a serious physical injury including assault
b.
Robbery and firearm or dangerous instrument was used or senior
citizen (sixty years of age or older) is victim.

If a Burglary/Robbery Apprehension Module exists, notify them in lieu of the detective
squad.

c.
d.
e.
f.
g.
h.
i.
NOTE

2 of 9

The main criteria for referring a complaint is the need for further investigation that
cannot be conducted by the field investigator, or the need of a specialist. If doubt exists
as to whether a complaint should be closed or not, or whether the service of a specialist
may be required, consult with patrol supervisor or desk officer.

5.

NOTE

PAGE:

08/19/13

4.
NOTE

REVISION NUMBER:

Burglary and person present or property valued over $5,000.00
($10,000.00 in Manhattan) was taken or firearm or safe involved.
Crime was committed with a unique/unusual modus operandi.
Complainant was the victim of the same or similar crime within
the last six months.
Perpetrator may be identified or is known.
Similar crimes have been committed in the vicinity.
Complainant, or offense committed, may create unusual community
or police interest.
Impersonation of a police officer or other law enforcement officer.

An impersonation of a law enforcement officer coupled with a robbery will be referred to the
Internal Affairs Bureau - Police Impersonation Investigation Unit (PIIU) not the detective squad.
Also, a notification to Internal Affairs must be made for any police impersonation, see P.G. 20714, “Robbery Complaints Involving Police Impersonation.”
The Special Victims Squad concerned will investigate robberies committed by police
impersonators, which include sexual assault, and the Police Impersonation Investigation
Unit will assist in the investigation.

j.

Identity theft.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-07

UNIFORMED
MEMBER OF
THE SERVICE
(continued)

08/19/13

6.

k.
Other complaints as deemed necessary by competent authority.
Notify the innocent victim of crime or surviving relative, if such victim
has sustained a personal injury, death or loss of essential personal
property, that compensation may be available as per the Crime Victim’s
Compensation Law.
a.
Provide victim or relative with a Crime Victims Board
Information Card.
b.
Check box under victim information on COMPLAINT
REPORT WORKSHEET that victim or relative was notified.

Promptly refer active cases directly from the scene, or through the desk
officer, to the units below:

UNIFORMED MEMBERS ARE CAUTIONED NOT TO DISTURB POSSIBLE EVIDENCE AT A
CRIME SCENE. SEE P.G. 212-04, “Crime Scene.”

a.

NOTE

3 of 9

If circumstances prevent a personal notification, the detective conducting the follow-up
investigation will comply with above directions and make notation of such fact on
COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A).

7.

NOTE

PAGE:

The Financial Crimes Task Force will be responsible for the investigation of all cases
involving identity theft related larcenies where loss is valued at $5,000 or more, or there
is a pattern involving more than one NYPD precinct, or for any case where the
expertise, equipment and resources of the Financial Crimes Task Force are most
appropriate to the investigation.

NOTE

NOTE

REVISION NUMBER:

SPECIAL VICTIMS SQUAD
(1)
Rape or Attempted Rape, all degrees
(2)
Criminal Sexual Act or Attempted Criminal Sexual Act,
all degrees
(3)
Sexual Abuse, 1st degree only
(4)
Aggravated Sexual Abuse, all degrees

A written notice will be provided to victims of sex offenses with the name, address and
telephone numbers of the nearest Rape Crisis Center (see “ADDITIONAL DATA” for
locations).
This referral will be documented on COMPLAINT REPORT
WORKSHEET under “Details” section.

(5)

(6)

Any allegation that a child less than eleven years of age is
the victim of abuse inflicted by a parent or person legally
responsible for the child’s care (see P.G. 215-03, “Emergency
Removals Or Investigation And Reporting Of Abused, Neglected
Or Maltreated Children”).
Any allegation that a child less than thirteen years of age is the
victim of any sex crime or attempted sex crime committed by any
person (see P.G. 215-03, “Emergency Removals Or Investigation
And Reporting Of Abused, Neglected Or Maltreated Children”).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-07

REVISION NUMBER:

PAGE:

08/19/13

4 of 9

Any complaint involving sex related offenses, including secondary offenses that are sex
related, requires a duplicate copy of the COMPLAINT REPORT (PD313-152) to be
forwarded to the designated Special Victims Squad.

NOTE

In the Boroughs of Brooklyn and Queens, the appropriate Child Abuse Squad will be
notified instead of the Special Victims Squad for cases that fit the criteria in items (5)
and (6) above.
In all cases enter name of detective notified and the log or case number assigned under
“Details” on COMPLAINT REPORT WORKSHEET.

b.

UNIFORMED
MEMBER OF
THE SERVICE
(continued)

8.

9.
DESK OFFICER 10.
11.

MAJOR CASE SQUAD
(1)
Burglary or attempt of a bank or bank safe
(2)
Larceny by extortion or attempt, from a bank
(3)
Robbery or attempt of a bank and perpetrator not armed
(simulated gun, threatening note, etc.)
(4)
Burglary of a truck contents over $100,000.00
(5)
Larceny of a truck contents over $100,000.00
(6)
Robbery of truck and contents by hijacking
(7)
All robberies in warehouse depots or similar locations
where the object of the crime is a truck or its contents
(8)
All commercial burglaries in which the value of property
stolen exceeds $100,000.00.
(9)
Art theft
c.
NEW YORK CITY JOINT ROBBERY TASK FORCE
(1)
All armed bank robberies
d.
HIGHWAY DISTRICT
(1)
All motor vehicle/bicycle collisions which result in death,
serious injury and likely to die, or critical injury to an
individual.
Notify desk officer upon completion of investigation and deliver
COMPLAINT REPORT WORKSHEET and COMPLAINANT’S
REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT
(PD313-1516) (see P.G. 207-12, “Lost or Stolen Property/Identity
Theft”) if prepared, as soon as possible.
a.
IMMEDIATELY notify the patrol supervisor or the desk officer
of any serious or unusual complaints.
Make entry in ACTIVITY LOG (PD112-145) of details of complaint.
Carefully examine COMPLAINT REPORT WORKSHEET for accuracy
and completeness.
The following list, while not exclusive, should be closely scrutinized
when examining COMPLAINT REPORT WORKSHEET:
a.
Verify that required notifications and proper referral of active
cases have been made.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-07

DESK OFFICER

NOTE

PAGE:

08/19/13

5 of 9

Complaints of robbery/attempted robbery and homicide/attempted homicide of drivers of
medallion taxicabs, non-medallion for-hire vehicles, and delivery trucks require a
notification to the Central Robbery Division. Desk officers will fax the COMPLAINT
REPORT (PD313-152) 24 hours a day, 7 days a week, to the Central Robbery Division.
A member from the Central Robbery Division will then make a follow-up notification,
Monday - Friday, 0700-2300 hours, to the desk officer of the reporting command and
assign a Central Robbery Division, Taxi Squad serial number to the complaint. This
serial number and the name of the Central Robbery Division, Taxi Squad member will
be entered under “Details” of the COMPLAINT REPORT. When preparing the
COMPLAINT REPORT WORKSHEET, reporting members will include home and
work telephone numbers of the victim. Also include the vehicle’s status (i.e. medallion
taxi or non-medallion, for-hire vehicle), the presence or lack of a partition between the
driver and passenger compartments, the location where the perpetrator was picked up
and, if possible, the route traveled.

NOTE

(continued)

REVISION NUMBER:

b.
c.

Ensure proper jurisdiction code is indicated.
The offense is classified properly.

When multiple offenses have occurred, the incident will be classified based upon the
“top” (most serious) offense. Generally, the “seven major rule” is applied for serious
felonies. This means that a murder/robbery will be classified as Murder; a Forcible
Rape/Burglary will be classified as Forcible Rape; etc. based on the hierarchy below.
The “seven major rule” order of offenses, starting with the most serious, is as follows:
(1)
Murder and Non-Negligent Manslaughter
(2)
Forcible Rape (Rape 1st degree only)
(3)
Robbery
(4)
Felonious Assault
(5)
Burglary
(6)
Grand Larceny
(7)
Grand Larceny Motor Vehicle (A grand larceny motor vehicle coupled with a
grand larceny from the vehicle will be classified as a grand larceny motor vehicle).
(The attempt to commit any of the above will be counted as the completed offense,
EXCEPT attempted murder which will be counted as felonious assault).
If the reported offenses are not within the “seven major offenses,” the incident crime
classification will be determined in the order that follows:
(1)
Sort by category:
Felony before misdemeanor before violation. Therefore, an incident involving a
felony criminal mischief to a motor vehicle with a petit larceny (misdemeanor) theft
of property from within the vehicle will be classified as a Felony Criminal Mischief.
(2)
Sort by classification:
If all offenses are felonies:
“A” felony before a “B” felony before a “C” felony, etc.
If all offenses are misdemeanors:
“A misdemeanor before a B” misdemeanor before an “Unclassified”
misdemeanor
(3)
Sort by degree
For example, if all offenses are “B” felonies:
“1st degree” before “2nd degree” before “3rd degree”

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-07

REVISION NUMBER:

PAGE:

08/19/13

6 of 9

(4)

Sort by Article and Section Number
For example, if all offenses are 2nd degree, “B” felonies, in the Penal Law,
select 120.25, before 125.25, before 165.25.

DESK OFFICER 12.
(continued)

Sign COMPLAINT REPORT WORKSHEET and have command
clerk enter complaint into the OLCS. The OLCS will automatically
assign next complaint number.

NOTE
(continued)

COMMAND
CLERK

13.

DESK OFFICER 14.

15.

Enter information
WORKSHEET.

into

OLCS

from

COMPLAINT

REPORT

Carefully examine the completed COMPLAINT REPORT and make
certain that necessary captions have been completed. Take corrective
action as necessary.
Finalize (i.e., sign-off) the COMPLAINT REPORT utilizing the OLCS
if REPORT is accurate and complete.

16.

Distribute copies of COMPLAINT REPORT.
a.
Attach “ADA Copy” of PROPERTY CLERK INVOICE
(PD521-141), if prepared, to copy of COMPLAINT REPORT
forwarded for investigation.
b.
In cases closed by the reporting member, a copy of the
COMPLAINT REPORT will be forwarded to the detective squad.
c.
Additional copies of COMPLAINT REPORT will be forwarded
pursuant to P.G. 207-05, “Duplicated Copies Of Complaint
Reports” and any other relevant orders or directives.

DESK OFFICER 17.

Ensure that copies of COMPLAINT REPORT are properly distributed
by command clerk.
Ensure that all members of the service are complying with current
complaint reporting procedures.
a.
Instruct members of the service (especially those with recurrent or
serious mistakes) in proper procedures for preparing
WORKSHEETS and COMPLAINT REPORTS.
(1)
Monitor and follow-up as necessary
(2)
Advise Training Sergeant of deficiencies.

COMMAND
CLERK

18.

COMMANDING 19.
OFFICER

ADDITIONAL
DATA

Review COMPLAINT REPORTS, especially those cases closed by
members of the service assigned to patrol, and have corrections made, if
necessary.

The Operations Unit maintains a list of members proficient in foreign language and sign
language for the deaf. Should such assistance be needed, telephone the Operations Unit
and make entry under “Details” of COMPLAINT REPORT WORKSHEET. Include
interpreter’s name, date, time and results.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-07

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

7 of 9

If during the course of an official investigation information is required from the Parking
Violations Bureau, the uniformed member of the service concerned will prepare two
copies of OFFICIAL LETTERHEAD (PD158-151) addressed to the Commanding
Officer, Investigation Review Section, requesting the information required. The
commanding officer of the requesting member will endorse and forward both copies of the
request to the Investigation Review Section, Office of the Chief of Department, in a sealed
envelope marked “CONFIDENTIAL.” Investigation Review Section personnel will send a
copy of the request to the Parking Violations Bureau and file the other copy. When a reply
is received, it will be forwarded to the requesting member in a sealed envelope. The file
copy of the request will be removed from the file and destroyed. In an extreme emergency,
the Commanding Officer, Investigation Review Section may establish personal liaison with
the Parking Violations Bureau to expedite an investigation.
When appropriate, after consultation with the patrol borough commander, the detective
borough commander may take charge of an investigation not ordinarily referred to a
Detective Bureau command.
An automated teller machine (ATM) related crime may be defined as, but is not limited
to, criminal activity against a bank patron who is about to use, is currently using, or has
just completed using an automated teller machine for any type of transaction, and is in
the vicinity of the machine or has been followed from the automated teller machine to
another location.
Members of the service preparing COMPLAINT REPORTS for automated teller
machine (ATM) related crimes will specify that the crime is automated teller machine
(ATM) related by entering such in the caption titled, “Actions of Victim Prior to
Robbery, Larceny, or Sex Crimes.” In addition, supporting information will be
articulated under the “Details” section of the COMPLAINT REPORT.
The Central Records Division, Identification Section has an intranet application that
provides immediate access to Orders of Protection issued by ALL New York City based
courts, permitting users to search the Department’s Order of Protection Database and
display or print a copy of the actual court order. This includes not only Orders of
Protection involving persons defined under the family/household – expanded definition,
but also all individuals who are either the defendant or petitioner of an Order of
Protection from any New York City based court. This new database is designed to verify
that an Order of Protection was issued and to provide a copy of the actual order directly
at the command level. This application will also provide access to expired Orders of
Protection. Questions or assistance needs should be directed to the Identification
Section’s Order of Protection Unit or the Management Information Systems Division,
Help Desk.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-07

REVISION NUMBER:

PAGE:

08/19/13

8 of 9

RAPE CRISIS CENTERS
MANHATTAN

BROOKLYN

NYC Gay & Lesbian Anti-Violence Project
647 Hudson Street
New York, NY 10014
(212) 807-0197
(212) 807-6761

Rape Crisis Intervention Program
The Long Island College Hospital
340 Henry Street - 6th Floor
Brooklyn, NY 11201
(718) 780-1459

Rape Crisis Intervention Program
Mt. Sinai Medical Center – Dept. OB/GYN
Klingenstein Pavilion 2nd Floor
One Gustave - Levy Place
New York, NY 10029
(212) 241-5461

VSA-BRAVA
Family Alliance-Victim Services
3021 Atlantic Avenue
Brooklyn, NY 11208
(212) 577-7777
(718) 783-3700

Rape Crisis Program
St. Vincent’s Hospital & Medical Center
41-51 East 11th Street
New York, NY 10011
(212) 604-8068

Jewish Board of Family & Children Services
1943 Rockaway Parkway
Brooklyn, NY 11236
(718) 241-9600

Bellevue Hospital Center,
Rape Crisis Program Room AG-67
27th Street and First Avenue
New York, NY 10016
(212) 562-3435 or 3755

Rape Crisis Program
Rockaway Jamaica Center
90-11 160th Street, 1st Floor
Jamaica, NY 11432
(212) 577-7777
(718) 291-2555

Rape Intervention Program
St. Luke’s Roosevelt Hospital
411 West 114th Street, Apt. 6D
New York, NY 10025
(212) 523-4728

Rape Crisis Program
Queens Hospital Center
82-68 164th Street
Jamaica, NY 11432
(718) 883-3000 or 3195

BRONX
Bronx District Attorney’s Office
215 E. 161st Street
Bronx, NY 10451
(718) 590-2114

QUEENS

STATEN ISLAND
VSA Staten Island
25 Hyatt Street
Staten Island, NY 10301
(212) 577-7777
(718) 448-3118

Kingsbridge Heights Community Center
3101 Kingsbridge Terrace
Bronx, NY 10463
(718) 884-0700

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-07

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/19/13

9 of 9

RELATED
PROCEDURES

Complaint Reporting System (P.G. 207-01)
Preliminary Investigation of Vice Related, Narcotics and Organized Crime Related
Complaints (P.G. 207-08)
Duplicate Copies of Complaint Reports (P.G. 207-05)
Lost Or Stolen Property /Identity Theft (P.G. 207-12)
Robbery Complaints Involving Police Impersonation (P.G. 207-14)
Emergency Removals or Investigation and Reporting of Abused, Neglected or
Maltreated Children (P.G. 215-03)

FORMS AND
REPORTS

ACTIVITY LOG (PD112-145)
COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A)
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)
COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY
THEFT (PD313-1516)
OFFICIAL LETTERHEAD (PD158-151)
PROPERTY CLERK INVOICE (PD521-141)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Complaints

Procedure No:

207-08

PRELIMINARY INVESTIGATION OF VICE, NARCOTICS OR
ORGANIZED CRIME-RELATED COMPLAINTS
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To record and refer complaints of vice, narcotics and organized crime-related
offenses.

DEFINITION

VICE OFFENSES - Violations of law related to gambling, prostitution, alcoholic
beverages, cigarette tax and child pornography.
NARCOTIC OFFENSES - Violations of law related to the sale and possession of
controlled substances and marijuana as defined in Articles 220 and 221 of the Penal
Law, and any case of found controlled substances in which the amount exceeds two
ounces, or found marijuana in which the amount exceeds two pounds.
ORGANIZED CRIME-RELATED OFFENSES - Violations of law related to
organized crime, including the organized theft of motor vehicles, motor vehicle
parts, and motor vehicle insurance frauds.

NOTE

Grand Larceny Auto WILL NOT BE REFERRED to the Investigative Support Division,
Organized Crime Control Bureau, UNLESS preliminary investigation indicates elements
of organized crime are involved.

PUBLIC PREMISES - Any building, or portion thereof, to which the public or a
substantial group of persons has access and in which vice, narcotics or organized
crime-related offenses are suspected of occurring.
PROCEDURE

When assigned to investigate vice, narcotics or organized crime-related offenses:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.

3.

4.
PATROL
SUPERVISOR/
DESK OFFICER

Make preliminary investigation and take summary action if offense
committed in presence.
Request patrol supervisor to respond.
a.
If patrol supervisor is not available, contact desk officer and
comply with instructions.
DO NOT ENTER PUBLIC PREMISES to conduct an investigation of an
on-going complaint unless authorized by the patrol supervisor, desk
officer, or other competent authority.
Determine action to be taken regarding ongoing complaints, in public
premises, by taking into consideration:
a.
History of premises
b.
Seriousness of complaint
c.
Facts alleged in complaint
d.
If assignment of uniformed personnel would be effective
e.
If assignment of uniformed personnel would interfere with a
covert operation.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-08

REVISION NUMBER:

PAGE:

08/01/13

2 of 4

UNIFORMED
MEMBER OF
THE SERVICE

5.
6.

NOTE

If an investigation discloses the identity of a person, present or not, and there is
insufficient evidence to make an arrest, a warrant check will be conducted through
FINEST System or the Warrants Section prior to closing the case or forwarding report
to Investigative Support Division, Organized Crime Control Bureau.

DESK OFFICER 7.

NOTE

Direct command clerk to telephone details to the Investigative Support
Division, Organized Crime Control Bureau.
a.
Enter Organized Crime Control Bureau serial number on
COMPLAINT REPORT WORKSHEET and name, shield
number of member receiving the report under “Details.”

If complaint is received in writing, forward original written communication to
Investigative Support Division, Organized Crime Control Bureau, and attach photocopy
of written communication to file copy of COMPLAINT REPORT WORKSHEET.

8.
NOTE

Report disposition to radio dispatcher.
Prepare COMPLAINT REPORT WORKSHEET (PD313-152A) and
deliver to desk officer.

Forward COMPLAINT REPORT WORKSHEET to commanding officer.

Any arrest made by uniformed personnel regarding vice, narcotics or organized crimerelated offenses (except those offenses listed in P.G. 207-02,”Complaints Not Recorded
On Complaint Report” step 15), will be considered a pick-up arrest and an OLCS
precinct complaint serial number will be assigned. Therefore, the complaint will be
recorded on the precinct of arrest OLCS INDEX. Additionally, incidents of found
controlled substances or drug paraphernalia, in any amount, when found in a building
will be entered on the precinct of occurrence OLCS INDEX and an OLCS precinct
complaint number assigned. Additional copies of the COMPLAINT REPORT will be
sent as follows:
a.
In arrest situations, a copy of the COMPLAINT REPORT will be forwarded to
the Investigative Support Division, Organized Crime Control Bureau, or
b.
In instances where controlled substance/drug paraphernalia is found in a
building, a copy of the COMPLAINT REPORT will be forwarded to the
concerned Narcotics District, Organized Crime Control Bureau for
informational purposes.

COMMANDING 9.
OFFICER
10.

Examine and evaluate COMPLAINT REPORT WORKSHEET
containing details telephoned to Investigative Support Division,
Organized Crime Control Bureau.
Have COMPLAINT REPORT WORKSHEET filed chronologically in
rear of complaint file chronologically behind divider marked “Complaints
Referred to Organized Crime Control Bureau.”

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-08

ADDITIONAL
DATA

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 4

When a complaint is received at a Department unit other than a precinct/transit
district/police service area, the member receiving the complaint will:
a.
Telephone the details to the Investigative Support Division, Organized Crime
Control Bureau.
b.
Enter the Organized Crime Control Bureau serial number with the name and
shield number of the member receiving the report in the Telephone Record.
A COMPLAINT REPORT containing multiple offenses will be classified according to
the most serious offense and referred to the unit charged with investigating such
offenses. However, if a secondary offense is related to vice, narcotics or organized
crime, an additional copy of the COMPLAINT REPORT will be sent to the Organized
Crime Control Bureau. If the investigating officer prepares a COMPLAINT FOLLOWUP (PD313-081), a copy of such report will also be forwarded to Organized Crime
Control Bureau.
The Commanding Officer, Investigative Support Division, Organized Crime Control
Bureau, may classify the following complaints received at the Organized Crime Control
Bureau as street conditions, and may refer them via the Chief of Department, to the
command concerned for necessary attention:
a.
Loitering for prostitution
b.
Loitering for narcotics
c.
Dice game on street
d.
Sale of intoxicants to minors
e.
Sale of intoxicants to intoxicated persons
f.
Alcohol Beverage Control sale during prohibited hours
g.
Unnecessary noise in licensed premises
h.
Disputes in licensed premises
i.
Unlicensed cabaret.
SAFETY GUIDELINES AT ILLICIT DRUG LABORATORIES
When a uniformed member of the service has cause to investigate a suspected drug
laboratory, an immediate notification will be made to the desk officer, precinct of
occurrence. The desk officer will notify the Police Laboratory without delay, requesting a
chemist be dispatched to the scene immediately. Certain substances in a laboratory are
highly volatile, therefore, ALL members of the service will follow these safety guidelines:
a.
Ventilate the laboratory by opening doors and windows.
b.
DO NOT turn on lights or use flashlights until the area is well ventilated. If
necessary to enter prior to the room being ventilated, a flashlight should be
turned on BEFORE entering the area.
c.
DO NOT smoke at the scene.
d.
Use your nose. If vapors are very strong or there is any odor of bitter almonds,
remain outside and await arrival of the laboratory chemist.
e.
DO NOT use Department radios while inside the laboratory.
f.
DO NOT disturb flasks or containers that are being heated or cooled. Direct
the attention of the chemist to such items.
g.
DO NOT allow acid and cyanide to be mixed or come together. The fumes from
this mixture can cause death.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-08

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

When a search warrant has been obtained for a suspected drug laboratory, the Police
Laboratory will be notified and the chemist will accompany the unit executing the warrant.
THREE CARD MONTE GAMES
Precinct/Transit Bureau/Police Service Area commanders, when conditions warrant,
will designate members of their commands assigned to duty in civilian clothes, i.e.,
conditions, plainclothes, and/or anti-crime units, to respond to complaints of “three
card monte” games. The Commanding Officer, Communications Section, will direct
that all complaints of “three card monte” games received at 911 be referred by the 911
Operator, directly to the telephone switchboard operator, precinct/transit district/police
service area of occurrence. The telephone switchboard operator will enter the
information in the TELEPHONE DISPATCH LOG (PD112-143) and notify
appropriate personnel at precinct/transit district/police service area concerned.
In those instances in which no civilian clothed members are on duty AND/OR when
some condition exists in conjunction with the “three card monte” game which requires
immediate police response, i.e., assault in progress, etc., a marked radio motor patrol
unit may be dispatched to the scene by the 911 Operator or the telephone switchboard
operator, as appropriate.
CHILD PORNOGRAPHY
A complaint involving child pornography (photos, movies, computer images, etc.) will be
referred to the Vice Enforcement Coordinator’s Major Case Team for investigation.
The Vice Enforcement Coordinator will also investigate complaints involving other
forms of sexual exploitation of children, including minors employed by peep shows,
topless clubs, lap dancing clubs or escort services. Additionally, a telephone
notification will be made to the Organized Crime Control Bureau, Field Operations
Desk (FOD) twenty-four hours a day, seven days a week when child pornography is
found or an arrest is made for any violation of Penal Law Article 263.

RELATED
PROCEDURES

Complaint Reporting System (P.G. 207-01)
Complaints Not Recorded On Complaint Report (P.G. 207-02)
Preliminary Investigation Of Complaints (Other Than Vice Related Or Narcotic
Complaints) (P.G. 207-07)
Citywide Intelligence Reporting System (P.G. 212-12)

FORMS AND
REPORTS

COMPLAINT FOLLOW-UP (PD313-081)
COMPLAINT REPORT (PD313-152)
COMPLAINT REPORT WORKSHEET (PD313-152A)
TELEPHONE DISPATCH LOG (PD112-143)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Complaints

Procedure No:

207-09

FOLLOW-UP INVESTIGATIONS OF COMPLAINTS ALREADY RECORDED
DATE ISSUED:

08/01/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

1 of 4

PURPOSE

To report additional information concerning a previously recorded complaint.

PROCEDURE

Upon receiving additional information concerning a reported complaint after the
COMPLAINT REPORT (PD313-152) has been FINALIZED in the OLCS:

MEMBER OF
THE SERVICE

1.

NOTE

There is a distinction between voided complaints and unfounded complaints. A voided
complaint is one in which the COMPLAINT REPORT should not have been prepared.
An unfounded case is one in which the report should have been prepared but subsequent
information leads to the determination that the case should be classified as unfounded
(e.g., a voided case is one in which a JUVENILE REPORT SYSTEM WORKSHEET
(PD377-159A) rather than a COMPLAINT REPORT should have been prepared; an
unfounded case is one in which a vehicle is reported stolen by a complainant and later a
tow company informs the precinct that the vehicle was legally towed).

Prepare COMPLAINT FOLLOW-UP (blue) (PD313-081) ONLY
when additional information falls into any of the following categories:
a.
Crime classification change, e.g., assault to homicide.
b.
Information which will amend the previously recorded P.D. code
(crime sub-classification), e.g., time of day for a burglary.
c.
Case clearance, i.e., initial arrest only, exceptional clearances,
unfounded.
d.
Voiding a complaint after finalization in the OLCS.
e.
Recovered property not previously reported.
f.
Additional stolen property not previously reported.
g.
Serial numbers obtained for property previously reported.
h.
Dead human is identified and property has been invoiced to the
Property Clerk or Public Administrator.

As with COMPLAINT REPORTS, proper recording of property values on a
COMPLAINT FOLLOW-UP (blue) is essential for accurate entry into the FBI Uniform
Crime Reporting (UCR) System. Values must be properly consolidated in the “Value
Stolen” and “Value Recovered” columns of the Property Summary Section. In addition,
the person preparing the report must examine previous reports related to the complaint
(i.e., COMPLAINT REPORT, previously prepared COMPLAINT REPORT
FOLLOW-UPS) to ensure that property values are not being reported more than once.
Only additional information with respect to property values are to be recorded.
Arrests or other information concerning a complaint received BEFORE the original
COMPLAINT REPORT is finalized will be entered on the original COMPLAINT
REPORT.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-09

MEMBER OF
THE SERVICE

REVISION NUMBER:

PAGE:

08/01/13

2.

2 of 4

Prepare COMPLAINT FOLLOW-UP INFORMATIONAL (pink)
(PD313-081A) for information of any other type, e.g., case closed - no
results, case progress reports, results of interviews, canvass, additional
arrest on a complaint, etc.
Notify detective squad concerned, if necessary.
Submit COMPLAINT FOLLOW-UP (blue) and/or COMPLAINT
FOLLOW-UP INFORMATIONAL (pink) to the desk officer or
detective supervisor, as appropriate.

3.
4.

NOTE

Second sheets will be used when space is insufficient for required entries on
COMPLAINT FOLLOW-UP or COMPLAINT FOLLOW-UP INFORMATIONAL
(see P.G. 207-01, “Complaint Reporting System”).

DESK OFFICER/
DETECTIVE
SUPERVISOR

5.

ADDITIONAL
DATA

These reports must be forwarded to the appropriate units within 24 hours of
preparation.

Review for accuracy and sign.

Desk officers will ensure that the following areas of these reports are appropriately
completed:









“Jurisdiction” and “Reporting Agency” codes are properly recorded
“Complaint Report Number,” “Precinct of Report” and “Date of Original
Report” are properly recorded
“Previous Classification” and “Classification Changed To” captions are
properly completed (for COMPLAINT FOLLOW-UP REPORTS only)
“Precinct of Arrest” and “Arrest Numbers” captions on a COMPLAINT
FOLLOW-UP REPORT are completed if an arrest clearance is requested OR
indicated in the “Details” section of a COMPLAINT FOLLOW-UP
INFORMATIONAL in cases where an additional arrest(s) is made
Property Section is fully completed in lost or stolen property cases. Ensure
property values are itemized and consolidated in the “Value Stolen’ and the
“Value Recovered” columns, as appropriate, in the Property Summary Section
(for COMPLAINT FOLLOW-UP REPORTS only)
Ensure that the “Details” supplied on the report provides adequate grounds to
change the original offense listed in the “Previous Classification” caption (for
COMPLAINT FOLLOW-UP REPORTS offense reclassification requests).

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-09

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

3 of 4

The following agencies or commands are required to receive a duplicate copy of a COMPLAINT
FOLLOW-UP when reporting additional or recovered property, classification changes, and
clearances, when these changes are initiated by this Department. The member of the service
preparing the form will enter the name of the agency or command receiving the duplicate copy
under “Additional copy for” and also send the duplicate copy of the report as follows:
COMPLAINT FOLLOW-UP FOR CASES
OCCURRING ON THE JURISDICTION OF:
 Port Authority Police Department
 Tri-Borough Bridge and Tunnel Police Department
 MTA Police Department
 Amtrak Police Department
 CSX Police Department
 Staten Island Rapid Transit Police Department
 New York State Police Department
 New York State Park Police Department
 NYC Housing Authority
 NYC Transit
 ANY police agency operating within New York
City for arson and arson related incidents
COMPLAINT FOLLOW-UP FOR THE
FOLLOWING CASES WHEN PROPERTY
HAS BEEN INVOICED TO THE
PROPERTY CLERK:
Identification of previously unidentified
dead body

DUPLICATE COPY FOR:
 Port Authority Police
 TBTA Police
 MTA Police
 Amtrak Police
 CSX Police
 S.I. Rapid Transit Police
 New York State Police
 New York State Park Police
 Housing Bureau, NYPD
 Transit Bureau, NYPD
 Arson and Explosion Squad
and NYC Fire Department,
Division of Fire Investigation

DUPLICATE COPY FOR:
Property Clerk, borough
office concerned
Public Administrator, county of
residence

In cases where information used to prepare a COMPLAINT FOLLOW-UP is based on
a COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY
THEFT (PD313-1516), the desk officer will ensure that the listing of stolen property
and reported values on the COMPLAINANT’S REPORT OF LOST OR STOLEN
PROPERTY/IDENTITY THEFT is recorded in the property section of the
COMPLAINT FOLLOW-UP. MEMBERS OF THE SERVICE WILL NOT, UNDER
ANY CIRCUMSTANCES, SIMPLY ATTACH COMPLAINANT’S REPORT OF LOST
OR STOLEN PROPERTY/IDENTITY THEFT (or a copy of it) to COMPLAINT
FOLLOW-UP and forward to the Data Integrity Unit. The COMPLAINANT’S
REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT must be attached
to the command’s file copy of the COMPLAINT FOLLOW-UP.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

207-09

ADDITIONAL
DATA
(continued)

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

08/01/13

4 of 4

Each precinct will maintain a Complaint Reclassification Log to ensure proper and
timely documentation of COMPLAINT FOLLOW-UPS involving a change of crime
classification. Each such reclassification will be entered in the log by the command
crime analysis member and verified by a supervisor authorizing the change.
COMPLAINT FOLLOW-UPS of this type prepared by Housing, Transit and
investigative commands (e.g. precinct detective squads) will also be entered and verified
in the same manner.
Each Complaint Reclassification Log will contain the following captions spread across
a double page:
LEFT HAND PAGE

NUMBER DATE

COMPLAINT
PREVIOUS
RECLASSIFICATION
REPORT# CLASSIFICATION
TO
REASON

RIGHT HAND PAGE
MOS PREPARING
ORIGINAL
COMPLAINT REPORT

SUPV. SIGNING
ORIGINAL
SUPV. AUTHORIZING
COMPLAINT REPORT RECLASSIFICATION ICO INITIALS

PDS SUPV’S
C.O.’S
INITIALS
INITIALS
FORMS AND
REPORTS

REMARKS

COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY
THEFT (PD313-1516)
COMPLAINT FOLLOW-UP (PD313-081)
COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A)
COMPLAINT REPORT (PD313-152)
JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A)

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
Section: Complaints

Procedure No:

207-10

BIAS MOTIVATED INCIDENTS
DATE ISSUED:

10/16/13

DATE EFFECTIVE:

REVISION NUMBER:

PAGE:

10/16/13

1 of 4

PURPOSE

To ensure a coordinated police response and a thorough investigation and
analysis of all bias motivated incidents.

DEFINITIONS

BIAS INCIDENT - Any offense or unlawful act that is motivated in whole or in
substantial part by a person’s, a group’s, or a place’s identification with a
particular race, religion, ethnicity, gender, age, disability, or sexual orientation
(including gay, lesbian, bi-sexual and transgender) as determined by the
Commanding Officer, Hate Crime Task Force.
DISABILITY - The possession or perceived possession by a person of any of the
following: a physical, medical, mental or psychological impairment or a history
or record of such impairment. This includes the sustaining by a person of any
injury or damage to any system of the body including muscular, sensory,
respiratory, speech, heart, reproductive, digestive, blood, immunity (i.e., AIDS)
and skin. Also included among those who have a disability are recovering
alcoholics, and former abusers of drugs or other substances who currently are not
abusing alcohol, drugs, or other substances.
COMMANDING OFFICER - For the purpose of this procedure will be the
precinct, police service area or transit district commanding officer within whose
jurisdiction the incident occurs.

PROCEDURE

When a uniformed member of the service is dispatched to the scene of an
incident which may be a bias incident:

UNIFORMED
MEMBER OF
THE SERVICE

1.
2.
3.

PATROL
SUPERVISOR

4.
5.
6.
7.

Evaluate condition and take police action appropriate for stabilization of
the area, if necessary.
Determine if possibility exists that offense or unlawful act is motivated by
bias or prejudice as contained in the definition of a “Bias Incident.”
Request patrol supervisor to respond if bias incident is suspected.
Determine if additional personnel are required to stabilize the situation.
Notify desk officer of incident.
Request commanding officer/duty captain to respond if occurrence is a
possible bias incident.
Direct that a COMPLAINT REPORT WORKSHEET (PD313-152A)
be prepared.

COMMANDING
OFFICER/
DUTY CAPTAIN

8.

Determine if occurrence is a possible bias incident that should be referred
to the Hate Crime Task Force for further investigation.

NOTE

When considering incidents involving public officials, confer with the Intelligence Bureau
prior to classifying the occurrence as a possible bias incident.

NEW  YORK  CITY  POLICE  DEPARTMENT

PATROL GUIDE
PROCEDURE NUMBER:

DATE EFFECTIVE:

207-10

REVISION NUMBER:

PAGE:

10/16/13

2 of 4

IF THE OCCURRENCE IS REFERRED TO HATE CRIME TASK FORCE AS
A POSSIBLE BIAS INCIDENT:
COMMANDING
OFFICER/
DUTY CAPTAIN

9.

10.
11.
12.

13.

14.

15.

Request additional resources, if required, to stabilize the location or
defuse the incident (community affairs, anti-crime, crime prevention
officers, additional command personn