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Seattle Pd Policy and Procedure Manual 2007

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Seattle Police Department
Policy & Procedure Manual
Title 1-Department Structure and Function
Title 2-Department Employment
Title 3-Employee Welfare
Title 4-Timekeeping
Title 5-Employee Conduct
Title 6-Search and Seizure
Title 7-Evidence and Property
Title 8-Firearms
Title 9-Equipment and Uniforms
Title 10-Police Facilities & Security
Title 11-Department Oversight
Title 12-Department Information Systems
Title 13-Vehicle Operations
Title 14-Emergency Operations
Title 15-Preliminary Investigation
Title 16-Juvenile Procedures
Title 17-Patrol Operations

Department Policy and Procedures
Table of Contents

Law Enforcement Code of Ethics
Title 1-Department Structure and Function
1.010

Authority and Jurisdiction

1.020

Budget

1.030

Chain of Command

1.040

Department Mission Statement and Priorities

1.050

Functional Structure and Command of the Department

1.060

General Information and Definitions

1.070

Media Relations

1.080

Mutual Assistance

1.090

Organization and Function-Administration

1.100

Organization and Function-Chief of Police

1.110

Organization and Function-Operations

1.119

Unit Number Assignments

1.120

Organizational Structure and Unit Assignment Numbers

1.130

Patrol Operations Order (OP)

1.140

Special Event Planning

1.160

University of Washington

(pre-Spider-1.065)

(OP)

Department Policy and Procedures
Table of Contents

Title 2-Department Employment
2.010

Appointment of Civilian Personnel

2.020

Appointments, Probation and Evaluations

2.030

Retirements and Separations

2.040

Special Recruit Program

2.050

Collective Bargaining and Contract Management

2.060

Grievances

Department Policy and Procedures
Table of Contents

Title 3-Employee Welfare
3.010

Alcohol and Substance Use

3.030

Americans with Disabilities Act (ADA)

3.035

Reasonable Accommodation (ADA)

3.050

Coordinating Officer Fatalities

3.070

Early Intervention System (EIS)

3.080

Education and Travel Procedures

3.090

Employee Recognition Awards Program

3.160

Honor Guard

3.170

Honoring Those Killed in the Line of Duty

3.180

Illness and Injury

3.200

Limited Duty Assignments

3.250

Personnel Assistance Committee

3.260

Physical Fitness

3.270

Police Charity Committee

3.280

Pregnancy

3.290

Pre-Service/In-Service and Specialized Training

3.320

Training Review Committee

3.330

Workplace Safety

Department Policy and Procedures
Table of Contents

Title 4-Timekeeping
4.010

Absence from Duty

4.020

Court Appearances and Overtime

4.030

Family and Medical Leave

4.040

Holiday Schedule and Vacation Time Accrual

4.050

Leave of Absence

4.060

Military Leave

4.070

Operations Bureau Timekeeping

4.080

Out of Classification

4.090

Overtime

4.100

Restricted Time Off

4.110

Timekeeping-General

(OP)

Department Policy and Procedures
Table of Contents

Title 5-Employee Conduct
5.001

Standards and Duties

5.010

Civil Actions

5.030

Criminal Case Testimony

5.040

EEO Complaints and Investigations

5.050

Employee Involvement Committees and JLMC

5.060

Employee Political Activity

5.080

Harassment in the Workplace

5.090

Operations Bureau General Personnel Maters

(OP)

5.100

Operations Bureau Individual Responsibilities

(OP)

5.120

Secondary Employment

5.130

Supervisor/Employee Relationships

5.140

Unbiased Policing

5.150

Use of Private Vehicles for City Business

Department Policy and Procedures
Table of Contents

Title 6-Search and Seizure
6.010

Arrest Procedures

(pre Spider 2.001)

6.020

Arrests and Detentions of Foreign Nationals

6.030

Body Cavity Searches

6.040

Booking Procedures

6.050

Citizen Arrests

6.060

Collection of Information for Law Enforcement Purposes

6.070

Detainee Management

6.071

Prisoner Handling and Transport

6.075

Interview and Interrogation Rooms

6.080

Foreign Nationals Seeking Asylum

6.090

Full Restraint Position

6.100

Guarding Hospitalized Prisoners

6.110

Hazard Reports

6.120

Impounding Vehicles

6.130

Informant Management

6.150

Miranda Warnings

6.160

Police Action on Military Reservations

6.170

Recordings

6.180

Searches-General

6.190

Service of Search Warrants Outside of City

6.210

Strip Searches

6.220

Social Contacts, Terry Stops and Arrests

6.230

Tickets

6.235

Traffic Enforcement

6.240

Use of Force

6.250

Use of Non-SPD Canines

6.260

Vehicle Evidence and Seizures

6.270

Vehicle Pursuits

6.280

Warrant Arrests

(pre Spider 1.147)

(pre Spider 1.145)

(pre Spider 2.017)

(pre Spider 2.010)

Department Policy and Procedures
Table of Contents

Title 7-Evidence and Property
7.010

Converting Property-Evidence for Departmental Use

7.020

Evidence, Private Property collection & Release

7.030

Film, Polaroid, Digital & Video Imaging

7.040

Fingerprints

7.050

Firearms as Evidence

7.060

Investigatory Holds of Vehicles

7.070

Narcotics & Firearms Evidence Released for Training Canines

7.080

Physical Evidence

7.090

Evidence Money Submission

Department Policy and Procedures
Table of Contents

Title 8-Firearms
8.010

Department Firearms Management

8.020

Domestic Violence Firearms

8.030

Firearms

8.040

Firearms in the King County Courthouse

8.050

Holster

8.060

Officer Discharge of Firearm

8.070

Rifle Policies and Safety

8.080

Shotgun Safety

Department Policy and Procedures
Table of Contents

Title 9-Equipment and Uniforms
9.020

Employee Dress Standards

9.030

Uniform & Equipment Reimbursement

9.040

Uniform Illustrations

9.050

Uniforms & Equipment (Police Officer)

Department Policy and Procedures
Table of Contents

Title 10-Police Facilities & Security
10.010

Parking at Department Facilities

10.020

Physical Security of Police Facilities

10.030

Precinct Trusty Protocol

10.050

Care and Use of City Equipment & Property (pre-Spider-1.197)

Department Policy and Procedures
Table of Contents

Title 11-Department Oversight
11.001

Public & Internal Complaint Process

11.010

Collision Review Board

11.020

Firearms Qualification Review Board

11.030

Firearms Review Board

11.040

Inspections

Department Policy and Procedures
Table of Contents

Title 12-Department Information Systems
12.010

Communications

12.030

Computer Hardware & Devices

12.040

Computer Software

12.050

Criminal Records

12.060

Department Forms Control

12.070

Department Publications

12.080

Department Records Access, Inspection & Dissemination

12.090

Departmental Correspondence

12.091

Mobile Reporting Entity (MRE) Laptops

12.100

Records Inventory, Retention & Disposal

12.110

Use of Department E-mail & Internet Systems

12.120

Telephone & Facsimile Machine Use

Department Policy and Procedures
Table of Contents

Title 13-Vehicle Operations
13.010

Collisions Involving City Vehicles

13.020

Driver Training Accidents

13.030

Emergency Vehicle Operations

13.040

Patrol Operations Equipment, Police Vehicles & Facilities (OP)

13.050

Policing by Mountain Bike

13.060

Specialty Vehicles & Equipment

13.080

Use of Department Vehicles

Department Policy and Procedures
Table of Contents

Title 14-Emergency Operations
14.010

After-Action Reports

14.040

Hazardous Conditions

14.060

Serious Incident Plan

14.070

Serious Injury or Fatality to a Police Officer

14.080

Task Force Mobilization

14.090

Unusual Occurrences

Department Policy and Procedures
Table of Contents

Title 15-Preliminary Investigation
15.010

Arson Investigations

15.055

Death Investigations (Non Traffic)

15.080

Follow-up Unit Notification & Follow-up Investigation

15.100

Kidnapping

15.120

Malicious Harassment

15.130

Missing Persons

15.140

Narcotics Activity Report

15.150

Narcotics

15.180

Primary Investigations

15.190

Stolen Vehicles

15.200

Retail Theft Program

(pre Spider 3.097)

(OP)

(pre Spider 2.025)

Department Policy and Procedures
Table of Contents

Title 16-Juvenile Procedures
16.020

Child Welfare

16.030

Children in Dangerous Circumstances

16.040

Juvenile Investigations & Arrests

Department Policy and Procedures
Table of Contents

Title 17-Patrol Operations
17.010

Anti Crime Teams

17.020

Adult Entertainment

17.030

Alley Closure

17.040

Animal Control

17.050

Boating Accidents

17.060

Breath & Blood Alcohol Content Tests

17.080

Citizen Rider Program

17.090

Collision Investigations

17.100

Community Police Teams

17.110

Criminal Trespass

17.140

Death Notifications

17.150

Disorderly Conduct Bus/Bus Stop

17.170

DUI Investigations

17.190

Extraordinary Street Closures

17.200

Alarm Response

17.210

Fireworks Disposal & Disposition

17.220

Fish & Game Enforcement

17.260

In Car Video

17.270

Interpreters/Translators

17.330

Operations Bureau Training and Publications

17.350

Public Urination & Defecation

17.380

Response to King County Buildings

17.400

Sick & Injured Persons

17.405

Traffic Direction & Control

17.430

Snow & Ice Plan

17.440

Stay Out of Areas of Prostitution (SOAP)

17.450

Stay Out of Drug Areas (SODA)-Define Boundaries

17.460

Street Vendors

17.470

Unlawful Possession of Liquor

17.480

Unlawful Signs

(OP)

(OP)

(OP)

(OP)

Law Enforcement Code of Ethics

The Seattle Police Department
Law Enforcement Code of Ethics
As a Law Enforcement Officer,

my fundamental duty is to serve humanity; to
safeguard lives and property; to protect the innocent against deception, the weak against
oppression or intimidation, and the peaceful against violence or disorder; and to respect
the Constitutional right of all people to liberty, equality and justice.

I will keep my private life unsullied as an example to all and will behave in a manner
which brings credit to myself and my agency. I will maintain courageous calm in the face
of danger, scorn, or ridicule; develop self-restraint; and be constantly mindful of the
welfare of others. Honest in thought and deed in both my personal and official life, I will
be exemplary in obeying the law, and the regulations of my department. Whatever I see
or hear of a confidential nature or that is confided to me in my official capacity will be
kept ever secret unless revelation is necessary in the performance of my duty.

I will

never act officiously or permit personal bias, prejudices, political beliefs,
animosities, aspirations, or friendships to improperly influence my decisions. I will always
remember my shared humanity and will cultivate an attitude of compassion, respect, and
empathy toward all peoples.

With no compromise for crime and with relentless prosecution of criminals, I will
enforce the laws courteously and appropriately without fear or favor, malice or ill will,
never employing unnecessary force or violence and never accepting gratuities. I will never
engage in acts of bribery nor will I condone such acts by others. I will cooperate with all
legally constituted agencies and their representatives, in the pursuit of justice and the
maintenance of integrity in law enforcement.

I recognize

the badge of my office as a symbol of public faith, and I accept it as a
public trust to be held only so long as I am true to the ethics of the police service. I will
constantly strive to achieve these objectives and ideals, dedicating myself before all I
hold sacred, to my chosen profession....law enforcement.

Adopted from The International Association Of Chief’s of Police Law Enforcement Code of Ethics, 1957

xix

Oath of Office

Oath of Office
I . . . . . . . . . . . . . . . being first duly sworn, on oath depose and say, that I am the person
appointed on . . . . . . . .
to the (Office) (Position) of . . . . . . . . . . . . of the City of Seattle, in the State of Washington, and
that I possess all the qualifications prescribed for said (Office) (Position) by the Charter of the
Constitution of the State of Washington, and the Charter and Ordinances of the City of Seattle;
that during the time I hold said (Office) (Position) I will faithfully comply with and abide by all
the requirements of Section 10 of Article XIX of the said Charter of the City of Seattle and that I
will faithfully demean myself in my said (Office) (Position).

............................
Subscribed and sworn to before me this . . . . . . day of . . . . . . . . . . . . , . . . . . . . . . .
Comptroller and City Clerk
By . . . . . . . . . . . . . . . . . . . .
Deputy Clerk

xx

Seattle Police Department
Policies and Procedures
Title:

Section

1.010

Chapter:

1 - Department Structure and
Function

010 – Authority and Jurisdiction

REFERENCES
CALEA standards 1.2.1, 34.1.2

I. Municipalities
A.

The Washington State Constitution provides for the incorporation of municipalities. Cities
having a population of ten thousand or more inhabitants are designated as First Class Cities
(RCW 35.22.010)and shall be governed and organized according to the law in accordance with
the State Constitution (Article 11, Section 10, Amendment 40B.The form of the organization
and the manner and mode in which cities of the first class shall exercise the powers, functions
and duties conferred upon them by law, with respect to their own government, shall be as
provided in the charters thereof (RCW 35.22.020).

II. Mayor, Powers and Duties
A.

The Mayor shall see that the laws of the City are enforced, and shall direct and control all
subordinate officers of the City, except in so far as such enforcement, direction and control is by
this charter reposed in some other officer or board, and shall maintain peace and order in the
City.

B.

The mayor shall be the judge in any emergency, and may assume command of all or any part of
the police force of the City. Before assuming such control, the mayor shall issue a proclamation
to that effect, and it shall be the duty of the Chief of Police to execute orders promulgated by
the mayor during such emergency.

C.

The mayor shall perform such other duties and exercise such other authority as may be
prescribed by law (City Charter, Article V, Section 2).

III. Chief of Police and Police Officers, Powers and Duties
A.

The Chief of Police shall manage the Police Department, and shall prescribe rules and
regulations, consistent with law, for its government and control; provided, that the Chief of
Police shall be responsible to the Mayor for the administration of the Police Department and the
enforcement of law (City Charter, Article VI, Section 4).

B.

The Chief of Police shall be the chief peace officer of the City. All process issued by the police
judge of the City shall be directed to the Chief of Police for service, and may be served and
returned by the Chief or any peace officer. The Chief of Police shall maintain the peace and
quiet of the City. The Chief shall have like powers and responsibilities as the Sheriff of King
County in similar cases, and shall perform such other duties as may be imposed by ordinance
(City Charter, Article VI, Section 5, First).

C.

The Chief of Police or any police officer may make arrests for any crime or violation of the
laws of the State, or any ordinance of the City committed within the City. The Chief of Police
shall keep a correct record of all arrests, showing the time and cause of complaint upon which
each arrest was made, with a list and description of all property and money taken from each
person (City Charter, Article VI, Section 5, Second).

Effective Date: 3/11/02

Page 1 of 2

Authority and Jurisdiction

Section 1.010

D.

The Chief of Police shall be responsible for all property and money taken from any person. The
Chief shall be liable therefore on the official bond, and any person may recover for loss of any
such property or money in an action brought for that purpose (City Charter, Article VI, Section
5, Third).

E.

The Chief of Police and duly authorized deputies and assistants acting on the Chief’s behalf
shall function as the Port Warden of the City and assume control and jurisdiction over all waters
within the City limits, and shall maintain safety and enforce the ordinances and regulations of
the Harbor Code as described in Chapters 16.04 and 16.12, of the Seattle Municipal Code.

IV. Police Department Organization
A. The Police Department shall consist of a Chief of Police and as many subordinate officers and
employees as may by ordinance be prescribed. There shall be maintained adequate police
protection in each district of the City (City Charter, Article VI, Section 1).

V. Appointment to Office
A. The Chief of Police shall be appointed by the Mayor, subject to confirmation of all members of the
City Council (City Charter, Article VI, Section 2).
B.

Page 2 of 2

All subordinate police officers shall be appointed by the Chief of Police under Civil Service Rules
and Regulations (City Charter, Article VI, Section 2).

Seattle Police Department
Policies and Procedures
Title:

Section

1.020

Chapter:

1 - Department Structure and
Function

020 – Budget

REFERENCES
CALEA standards 15.2.1
RCW 35.32.000

I.

General - Budget Control
A. The yearly budget approved by the City Council is our basic operational plan, defining maximum
levels of effort within activity categories and allowing certain specific expenditures for
equipment, supplies, etc. Each Section/Bureau Commander or their designee shall be
responsible for formulating goals, objectives, and other performance measures that are relevant
to their assignment as a part of this plan. Commanders are responsible for adhering to that plan
or, alternatively, developing a new plan within available resources for approval by the Chief of
Police (via the Finance, Strategic Policy, and Planning Section), Department of Finance, and the
City Council. Only expenditures so authorized will be allowed.
B.

II.

Section and Bureau commanders shall distribute the stated goals, objectives and performance
measures to all affected personnel.

Expenditures as Authorized in the Budget
A.

The Revised Code of Washington (RCW) 35.32, is the governing policy for budgets of first
class cities, which includes Seattle.
1.

Effective Date: 6/30/03

Procedure
a.

Of the four classifications of the budget, the Personnel Services Unit deals
primarily with the money for salaries and personnel benefits. Any increase in
personnel allocations, or creation of new positions will be requested by section
commanders through their bureau chiefs and the Finance, Strategic Policy, and
Planning Section, with final approval by the Chief of Police or the Deputy Chief
of Administration.

b.

In general, supplies shall be requested on a Purchase and Supply Request (form
1.5). These requests require the approval of the requesting unit’s chain of
command, with final approval from the Deputy Chief of Administration. Prior
to placing an order with outside vendors for supplies, equipment and services,
all units must submit an approved Purchase and Supply Request (form 1.5) to
the Fiscal Section. Normally, within five days of receipt of the 1.5 form, Fiscal
will issue a Purchase Order Number to authorize the purchase.

c.

In addition to approval via the chain of command, requests for all technology
purchases must also be approved by the Information Technology Section
Manager.

d.

All requests for transfer of budget authority must be forwarded to the Finance,
Strategic Policy, and Planning Section, which will coordinate review and
approval with the Fiscal, Property and Fleet Management Section, the Chief of
Police/Deputy Chief of Administration, and the City Department of Finance.
Page 1 of 3

Section 1.020

Budget

2.

RCW 35.32.000 prohibits the obligation of public funds by any personnel other than
those authorized to disperse funds for the City.
a.

In the event that an employee orders or purchases a product(s) or service(s)
without prior authorization, and at a later date submits a bill, the employee has
no claim whatsoever for reimbursement.

III. Procedure for Expenditures Not Previously Authorized in the Budget
A.

The requester must prepare a suggested addendum to the budget, defining the new object of
expenditure, authorized spending to be abandoned, and justification for the change. Any impact
on planned objectives, productivity, level of effort, and deferred costs or needs must be clearly
identified.

B.

Approval must be obtained from the chain of command to the Bureau Chief.

C.

All requests for budget authorization changes to an approved line item, account category, or
budget organization category must be forwarded to the Finance, Strategic Policy, and Planning
Section for review/approval coordination with the Chief of Police/Deputy Chief of
Administration, and if required, the Department of Finance.

D.

Once a budget change/transfer is approved, follow the procedure outlined for Expenditure as
Authorized in the Budget.

IV. Grant Expenditures
A.

Overview
1.

Grant proposals in which the Seattle Police Department is principally involved are
normally prepared by Department personnel and must be approved by the Chief of
Police/Deputy Chief of Administration prior to submittal to the Mayor. All requests for
grants are to be forwarded for preparation to the Research and Grants Unit. After
preparing the grant application, the Research and Grants Unit will submit it for approval
to the Mayor and City Council via the Finance, Strategic Policy, and Planning Section.
The Finance, Strategic Policy, and Planning Section will write any required resolution to
make an application for a grant and will write ordinances requesting Mayor/Council
approval of funding acceptance.

2.

Upon the Mayor’s review and the City Council’s adoption of the acceptance of grant
funding, expenditures can be made in the amounts which will be reimbursed through
grant assistance.

3.

As a grant project progresses, related obligations are created against the money the City
has appropriated. Over the duration of the project (normally one year), financial reports
are submitted to the funding agency documenting all obligations occurring to the date of
the report. The City is then reimbursed for those expenses it has incurred which,
according to the grant proposal’s budget, are to be supported by grant moneys.

4.

During the course of the project, should situations develop which necessitate
expenditures for anything not originally specified in the proposed budget, prior approval
must be obtained from the funding agency if either reimbursement or credit for a
matching expenditure is sought.
a.

B.

Responsibilities
1.

Page 2 of 3

This will always entail a realignment of the grants budget, since once the grant
project’s contract is signed, the overall level of local matching expenditures and
grant award will not change.

It is the responsibility of the Project Director of a grant to:

Section 1.020

Budget

2.

a.

Assure that their expenditures conform to their budget and the stated objectives
of the project, and

b.

To submit progress reports as required.

The Fiscal, Property and Fleet Management Section shall be responsible for:
a.

Documenting the budget activity of the grant project,

b.

The submittal of timely financial reports to the funding agency, and

c.

The retention of those financial records necessary to meet and satisfy audit
requirements.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

1.030

Chapter:

1 - Department Structure and
Function

030 – Chain of Command

REFERENCES
CALEA standards 11.3.1, 11.3.2, 33.5.2.

I. Supervision in Field Situations

II.

A.

In all field situations where more than two (2) officers are present, the senior officer of the first
unit at the scene shall be in charge.

B.

The senior officer of the first unit at the scene shall remain in charge until officially relieved.

C.

The mere presence of a ranking or senior officer or supervisor at a scene shall not indicate their
assumption of command. Such persons shall remain in an advisory or evaluation capacity
unless command is specifically assumed.

D.

If the situation warrants, a sergeant should be called to the scene. Upon arrival, the sergeant
should officially assume command.

E.

In common field situations, which are to be handled by a squad or less, command normally need
not go higher than a sergeant. The sergeant may at any time request the assistance of a ranking
officer.

F.

When a senior officer is at a scene and begins to issue orders directing the activities of
employees assigned to the scene, that senior officer shall be deemed to have assumed command.

G.

Persons in command, in all situations and of all ranks, are guided by the policy of this
Department as stated in DP&P - Standards & Duties.

Supervision Philosophy
A.

Proper supervision is essential to maintain a professional level of competence in law
enforcement operations; a fundamental component of proper supervision is the “chain of
command”. At its most basic level, the chain of command requires that each employee reports,
and is accountable, to only one direct supervisor.

B.

Supervision in its broadest sense consists of three main tasks: organize, delegate, and oversee.

C.

1.

To “organize” means planning the work of the Department and of the personnel in an
orderly manner.

2.

To “delegate” means giving someone else the responsibility and authority to do
something. The supervisor confers upon a subordinate officer the same authority and
responsibility that the supervisor possesses to accomplish the specific task. The
supervisor remains responsible for the completion of the delegated task.

3.

To “oversee” means that the supervisor ensures that the work that has been organized
and delegated is satisfactorily completed.

A sergeant is the first level of supervision and their primary responsibility is to guide, direct,
and motivate subordinate employees. Supervisors are expected to be familiar with the
mechanics of the learning process and use them for training employees.

Effective Date: 5/7/08

Page 1 of 2

Chain of Command

Section 1.030

D.

Supervisory and commanding officers of all ranks have the responsibility not only to train
subordinates to perform assigned duties, but to familiarize these subordinates with their
supervisory jobs, in order to prepare them for additional responsibilities should the need arise.

E.

A commanding officer has responsibility and accountability for every aspect of their command.
Supervisors have the authority to coordinate and direct assigned personnel and other allocated
resources in achieving organizational objectives. In doing so, a supervisor must perform the full
range of administrative functions relying upon policy, direction, training, and personal initiative
as a guide for themselves and their command in achieving the highest level of performance
possible.

F.

All supervisors and commanders are fully responsible and accountable for the acts or omissions of
their subordinates. Any failure on the part of a subordinate may be assumed to be a failure in
supervision or command.

III. Communication and Confidentiality
A. Personnel Information
1.

Page 2 of 2

All employees must have a telephone in their residence. A cell phone is acceptable in lieu of a
landline. Employees shall ensure that their current residential address and telephone number is
furnished to their Bureau Commander and to the Personnel Section. Post office boxes are not
acceptable.

Seattle Police Department

Section

Policies and Procedures
Title:

1 - Department Structure and
Function

1.040

Chapter:

040 – Department Mission
Statement & Priorities

REFERENCES
CALEA standards 1.2.6, 12.2.1, 55.2.4.

MISSION STATEMENT
The mission of the Seattle Police Department is to prevent crime, enforce the law, and support
quality public safety by delivering respectful, professional and dependable police services.
Preventing crime includes everything from strengthening neighborhoods and families to using crime data to
identify patterns and suspects.
Enforcing the law includes not just the measures of arrest and warnings but also educating the public about their
responsibilities.
Supporting quality public service means being a full partner with other parts of the criminal justice system and
assisting witnesses and crime victims throughout the process.
Delivering respectful police services means treating people the way you want to be treated.
Professionalism is our hallmark and it means knowledgeable, competent, and ethical policing.
Dependable means that we keep our promises and serve with courage and dedication.

DEPARTMENT PRIORITIES
Best Practices in Policing – Use best practices that include officer safety guidelines and performance-based
accountability to provide progressive and responsive police services to crime victims, witnesses and all members
of the community.
Ethics and Integrity – Foster an organizational culture where fundamental values are integrity, accountability,
ethical decision-making, and respect for civil and constitutional rights.
Community Partnership – Strengthen links with all community members and associations through open
communications, mutual responsibility, and a commitment to service.
Identify, Prioritize & Solve Problems – Identify and prioritize crime prevention and law enforcement challenges
using a flexible problem-solving approach that achieves results.
Management & Organizational Efficiency & Effectiveness – Structure the organization to support the SPD
mission and field a well-trained sworn and civilian workforce that uses technology, training, equipment, and
research strategically and effectively.

Effective Date: 7/22/02

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

1.050

Chapter:

1 - Department Structure and
Function

050 - Functional Structure &
Command of the Department

REFERENCES
CALEA standards 11.3.1, 12.1.2, 16.2.1, 16.2.3, 16.3.1, 33.4.1, 34.1.1, 42.2.7, 46.1.1.
SMC 4.04.120

I.

Functional Structure
A.

The Seattle Police Department is organized along departmental and functional lines, combining
the advantages of direct lines of authority with assistance from various specialized units.
1.

Chief of Police: Overall commander of the Department.

2.

Deputy Chief: The command of the Department is organized under two Deputy Chief
positions subordinate to the Chief of Police.

3.

a.

Deputy Chief of Operations.

b.

Deputy Chief of Administration.

Bureau: The Department is divided into four bureaus commanded by an Assistant Chief,
subordinate to a Deputy Chief.
a.

Criminal Investigations Bureau

b.

Operations Bureau I

c.

Operations Bureau II

d.

Field Support Bureau

e.

Emergency Preparedness Bureau

4.

Section: A primary subdivision of a Bureau with department-wide responsibility for providing a specific specialized function.

5.

Unit: A subdivision of a Section, usually small in size, with personnel assigned to perform a specialized activity; or, one or two employees performing assigned work (patrol
unit, Zebra unit, etc.).

6.

Squad: A subdivision of a Unit.

7.

Detail: A subdivision of a Squad.

8.

Precinct: The primary geographic subdivision of the Operations Bureau.

9.

Sector: The primary geographic subdivision of a Precinct, supervised by a sergeant.

10.

Beat: The primary geographic subdivision of a Sector.

11.

Post: A fixed geographic location usually assigned to an individual officer.

12.

Watch or Shift: One of several tours of duty

13.

Task Force: An ad hoc work group, normally established by a Bureau commander to respond to a specific incident or series of related incidents. Task Force assignments are
temporary and specialized. The establishing Bureau commander shall set a reporting

Effective Date: 06/09/04

Page 1 of 3

Functional Structure & Command of the Department

Section 1.050

schedule for the Task Force commander and shall periodically assess the ongoing need
for the Task Force.

II.

III.

Command of Police Department
A.

The Chief of Police shall exercise command over all personnel within the Department.

B.

In the absence of the Chief of Police, or in the event the Chief is incapacitated, the order of
sucession to the command of the Seattle Police Department shall be as follows:
Deputy Chief of Operations

2.

Deputy Chief of Administration

3.

Assistant Chief, Investigations Bureau

4.

Assistant Chief, Field Support Bureau

5.

Assistant Chief, Operations Bureau I

6.

Assistant Chief, Operations Bureau II

7.

Assistant Chief, Emergency Preparedness Bureau

Ranks of Authority
A.

IV.

1.

The following ranks of authority (in descending order) shall establish the chain of command
within the Seattle Police Department.
1.

Chief of Police

2.

Deputy Chief

3.

Assistant Chief of Police (Bureau Command)

4.

Captain (Precinct or Section Command)

5.

Lieutenant (Section, Watch, or Unit Command)

6.

Sergeant (Unit or Squad Command)

7.

Police Officer

Appointments
A.

Except for the Chief of Police (appointed by the Mayor), Deputy Chief(s) and Assistant Chief(s)
(appointed by the Chief of Police), all other sworn appointments are made by the Chief of Police
on a permanent basis from a certified Civil Service list.

B.

Police Recruits, Police Reserves, and Other Commissions

Page 2 of 3

1.

Police Recruits: The duties of such position shall be to attend the Washington State
Criminal Justice Training Commission accredited Police Academy until graduation and
to perform other duties as assigned by the Chief of Police. The duties of a police recruit
shall not include law enforcement duties, nor shall any employee holding such position
be considered a law enforcement officer for purpose of any State law relating to police
pensions. The Chief of Police may appoint and swear police recruits as police officers
upon their graduation from the State accredited Academy.

2.

Police Reserves: Police Reserves are volunteer personnel selected from the community
who serve without pay. They are under the Command of the Seattle Center Unit and are
responsible for aiding and supplementing the Department in matters of routine police
duty and assisting in the event of emergencies.

3.

Retired Police Officer Commissions: The Chief of Police, at his discretion, may grant an
extended authority Retired Police Officer Commission to any Seattle Police Officer who
is retired in good standing for service and not for disability. Said authority may not be

Functional Structure & Command of the Department

Section 1.050

used in any employment or profession except uniformed security employment. (See also
DP&P - Resignations and Separations.)
4.

Special Police Commissions: Special Police Commissions may be approved by the Assistant Chief of the Field Support Bureau as a representative of the Chief of Police. The
Employment Services Section is responsible for processing all applications. The duties
of Commissioned Special Police will conform to City Ordinance. Special Police Commissions are valid only during the performance of duties for which the commission was
issued.

5.

Honorary Police Commissions: Honorary Police Commissions may be issued by the
Chief of Police to:
a.

Civilian Employees - Legal Advisor, etc.

b.

Professional Consultants - Chaplain Corps, etc.

c.

Any other individual whose activities warrant formal Departmental recognition
or identification.

Honorary Police Commission holders shall have no authority or responsibility to enforce
laws and ordinances, beyond that of any other citizen, as provided for by law.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

1.060

Chapter:

1 - Department Structure and
Function

060 – General Information and
Definitions

PURPOSE
To establish a consistent set of definitions for terms used in this manual. Unless specifically defined elsewhere
in this manual, these terms shall have the meanings defined below.

I.

General Information
A.

Italics are used for Department or City forms/reports (for example - General Offense Report ).

B.

Boldface type:

C.

D.

II.

1.

Used to refer to types of incidents (for example - DUI arrest).

2.

Used to highlight key words and phrases requiring emphasis.

Words that are underlined:
1.

Denote terms defined by the text which follows the underlined word(s), or

2.

Emphasize action to be taken or avoided.

Unless otherwise specified, explicitly defined terms shall apply only within the chapter in which
the definition appears. Terms defined in this chapter shall apply throughout the Manual.

Definitions
Accident: That occurrence in a sequence of events which usually produces unintended injury, death, or
property damage.
Note: If the event produces intended injury or property damage, it is not an accident. The event must
be investigated and reported as an incident.
Chain of Command: The hierarchy of supervision and management of the Department.
Chief: The Chief of the Seattle Police Department.
City: When capitalized, means the City of Seattle.
Civilian employee: Any Department employee other than a sworn employee.
Collision: Shall have the same definition as accident.
Command Staff: Consists of the Chief of Police, Deputy Chief, Bureau Chiefs, and the Director of
Human Resources Bureau.
Commander: A sworn employee holding the rank of lieutenant or above.
CSO: Community Service Officer.
Department: The Seattle Police Department.
Designee: An employee temporarily empowered to act in the place of another. For example, “the Chief
of Police or a designee” would refer to the Chief of Police or an employee assigned by the Chief of
Police to act on the Chief’s behalf.

Effective Date: 10/22/07

Page 1 of 2

General Information and Definitions

Section 1.060

DOL: Washington State Department of Licensing.
Investigation: To examine in a systematic manner. To ascertain by careful inquiry or examine into with
systematic attention to detail and relationship.
Line Investigator: The employee assigned to conduct an internal investigation “Line Referral.”
Manual: When capitalized, means the Seattle Police Department Policies and Procedures Manual.
PEO: Parking Enforcement Officer.
Radio: When capitalized, refers to the Communications Section.

GON: General Offense Number
SPD: An abbreviation for the Seattle Police Department.
Suspect: A person detained for the purposes of determining their possible involvement in criminal
activity.
Sworn Date: The date that a sworn employee took the oath of office for their position.
Sworn employee: A Department employee commissioned and empowered to enforce the criminal laws
of the City of Seattle and State of Washington.

Page 2 of 2

Seattle Police Department

Section

Policies and Procedures
Title:

1.070

Chapter:

1 - Department Structure and
Function

070 – Media Relations

REFERENCES
CALEA standards 43.1.1, 54.1.1, 54.1.3

POLICY:
The Seattle Police Department believes that proactive media relations are vital to our law enforcement mission.
While employees of the Seattle Police Department are encouraged to work and speak to the media the Department
requires that employees provide only accurate, objective, and factual responses to media inquires.
Information that is reasonably believed to compromise an on-going investigation or pending prosecution will not
be released to the media.

I.

Definitions

II.

A.

Media: Media refers to all reporters, photographers, camera operators, and others who are directly
employed by agencies of the media and who hold valid news media identification.

B.

Media Relations Unit: The Media Relations Unit shall promote effective relations between the
news media and the Seattle Police Department by:
1.

Assisting the media cover news stories at the scene of police operations.

2.

Preparing and distributing news releases.

3.

Arranging for, and assisting at, news conferences.

4.

Coordinating and authorizing the release of information.

5.

Coordinating the release of information with other public service agencies.

C.

Public Information Officer (PIO): The Public Information Officer works in the Media Relations
unit and acts as the representative of the Chief of Police to the media. PIO’s will be available for
on-call responses to the media.

D.

On-Scene Commander: For the purpose of this section an on-scene commander will be a person
with the permanent rank of Lieutenant or above.

Media Relations Unit function
A.

The general function of the Media Relations Unit shall include but are not necessarily limited to:
1.

Assisting news personnel in covering news stories at the scenes of incidents;

2.

Being available for on-call responses to the news media;

3.

Preparing and distributing agency news releases;

4.

Arranging for and assisting at news conferences;

5.

Coordinating and authorizing the release of information about victims, witnesses, and
suspects;

6.

Assisting in crisis situations within the agency;

Effective Date: 11/9/07

Page 1 of 5

Section 1.070

Media Relations

III.

IV.

V.

7.

Coordinating and authorizing the release of information concerning confidential agency
investigations and operations;

8.

Developing procedures for releasing information when other public service agencies are
involved in a mutual effort.

Personnel authorized to speak to the media
A.

In most situations when the media is requesting an interview from an on-duty employee, media
representatives will be referred to a PIO or the on-scene commander.

B.

At incidents where the media is on scene and a PIO is not available the precinct of occurrence
watch commander or someone designated by the on-scene commander will speak to the media as
the department representative.

C.

In the event the media does not respond to a scene of a police operation but still contacts
Department employees requesting information, and a PIO is unavailable, media will be instructed
to call the business number of the Communication Section at 206/684-8640. The Communications
Section shift supervisor will get the basic information and a call back number from the media
representative. The Communications Section supervisor or Chief Dispatcher will contact an onduty watch commander at the precinct of occurrence and provide the details of the media inquiry
and the call back number. The watch commander will call back the media representative as soon
as possible with a response. This procedure will primarily be utilized between 2200-0700 hrs.,
Monday-Friday, weekends and holidays.

D.

The Chief of Police, or designated representative, will be the only person authorized to speak to
the media regarding Department budget issues, Department goals, allocation of resources and the
interpretation of Department policies.

E.

Department employees will notify the Media Relations Unit of all requests for interviews prior to
speaking with the media. If a time constraint exists the Chief Dispatcher will page the on-call PIO
to screen the incident.

Notification of the Media Relations Unit
A.

A Department employee will notify their immediate supervisor when they respond to an incident
that is likely to produce a media response or when notification of the Media Relations Unit is
required by Department policy.

B.

If the incident is an in-progress police operation the on-scene commander will contact the
Communications Section and request that a PIO respond to the scene. The watch commander at
the precinct of occurrence will act as the Department media representative if a PIO does not
respond.

C.

When incidents produce a media response or are likely to produce a media inquiry, the primary
officer will send a VMAIL containing the General Offense Number to the Media Relations Unit.

Interaction with the Media
A.

Department employees will cooperate with representatives of the media in a courteous and
professional manner.

B.

Speak about the facts as you know them. Do not speculate or editorialize. If you do not know the
answer to a question, refer the media person to someone who has that information or tell them that
you will attempt to get the information and get back to them.

C.

Take time in answering questions and give a thoughtful response.

D.

Do not make off the record statements to the media. The media is under no obligation to keep
your statement off the record.

Page 2 of 5

Section 1.070

Media Relations

E.

VI.

Department employees should contact the Media Relations Unit with any complaint they have
about an interaction with the media.

Crime Scene/Serious Incident
A.

When police respond to a crime scene or serious incident an outer perimeter marked with crime
scene tape will be set up as soon as it is safe to do so (DP&P 3.037). The media will not be
allowed to move past this marked perimeter.

B.

The on-scene commander should establish a location near the scene as a media staging area as
soon as practical and advise the media if a PIO is responding and their estimated time of arrival.

C.

The on-scene commander or supervising investigator will determine if the media will be allowed
to cross the perimeter and set limitations on their movements until the scene has been secured.
Once the scene is secured, and the criminal investigation is complete, the media will be given
access to the location.

D.

The media will be allowed in any area that is open to the public. The media cannot enter private
property without the owner’s permission.

E.

The media will not be restricted from entering a disaster area unless the media’s presence
interferes with a police operation. The on-scene commander may declare a disaster area a crime
scene if they believe the disaster occurred due to criminal action.

VII. Release of information to the media
A.

The Chief of Police or a Deputy Chief will screen the information that will be released to the
media in an officer involved shooting or where a serious injury or death of a person occurs as a
result of police activity.

B.

The following information can generally be released to the media.
1.

2.

3.

4.

The facts regarding an incident that may include:
a.

A basic description of the incident.

b.

How the incident came to police attention.

c.

What time the police responded to the call.

d.

How many officers are currently assigned to the call.

e.

The number of suspects and victims involved in the incident.

Adult suspects charged with a crime.
a.

Suspect’s name, age, gender, race and city of residence.

b.

Charge filed by the prosecutor.

c.

Arresting/Investigating Unit.

d.

Circumstances of the arrest.

Adult suspects who have been arrested and booked into jail or cited but not charged with a
crime.
a.

Suspect’s name, age, gender, race and city of residence.

b.

Alleged offense.

c.

Arresting/Investigating Unit.

d.

Circumstances of the arrest.

Adult suspects who have been arrested, not booked into jail or cited, and have not been
charged with a crime.
Page 3 of 5

Section 1.070

Media Relations

5.

a.

Age, gender, race and city of residence.

b.

Investigating/arresting agency.

Juveniles
a.

6.

Victim/Witness/Complainant
a.

7.

Department personnel may ask a person if they want their information disclosed
or not disclosed. The Department will not disclose the information of a victim,
witness or complainant if it is reasonably believed that a person’s life or property
could be endangered by the disclosure.

Medical condition of a suspect/victim
a.

8.

Information pertaining to juveniles, their parents, or legal guardians will not be
released. This applies whether the juvenile is reported as a suspect, witness,
victim, missing person, runaway or person of interest.

Readily observed information regarding medical conditions may be released.
Detailed medical information, diagnosis or prognosis will not be released.

Deceased Persons
a.

Only the age, gender, race and city of residence of the deceased person may be
released. The King County Medical Examiner’s Office will be responsible for
releasing the identification of the deceased person.

VIII. Restricted Information
A.

Information identifying child victims under age eighteen who are victims of sexual assault is
confidential and not subject to release to the press or public.

B.

The listed information will generally not be released to the media unless it is authorized by the
Chief of Police or their designated representative.
1.

Page 4 of 5

Statements about a suspect or defendant’s:
a.

Character, criminal record, or reputation in the community.

b.

Guilt, innocence or possible outcome of pending legal proceedings.

c.

The existence or content of any admission, confession or alibi.

d.

Statements or opinions regarding a defendant’s willingness or refusal to make a
statement.

2.

The results of evidentiary examinations or forensic tests involving a pending case.

3.

The anticipated testimony or credibility of any prospective victim or witness.

4.

Statements or opinions concerning evidence, or legal arguments, to be used in a pending
case.

5.

Information regarding bombings, bomb threats, kidnappings or kidnapping threats, unless
authorized by the commander of the Violent Crimes Investigations Section.

6.

Any information disclosing the identity of a confidential source.

7.

Information on vehicle or boating accidents will be restricted to the narrative portion of
the report and must be requested through the Media Relations Unit. The names, license
numbers or registrations numbers of the persons and vehicles involved in the accident will
not be released.

Section 1.070

Media Relations

IX.

X.

XI.

Release of photographs
A.

Photographs of juveniles will not be released to the media without a court order or the consent of
the juvenile’s parent or guardian.

B.

The booking photo or an investigative file photo of a suspect wanted for a serious crime may be
released to the media if it will assist in the capture of the suspect or warn the public if the suspect
is a danger to the community. Authorization to release the photograph must come from the unit
investigating the crime.

C.

Photographs of Level III sex offenders may be released to the media and the public.

D.

Department employees will neither prevent nor facilitate the photographing of defendants or
suspects in custody.

Information of Department personnel
A.

The home address, telephone number, or date of birth of any Department employee will not be
released without the employee’s expressed consent.

B.

The release of immediate on-scene information of the involved employee will be confined to the
employee’s age, race, gender, rank, tenure and bureau of assignment.

Media Aircraft
A.

On-scene commanders will request that media aircraft be restricted around the location of a police
operation when the presence of the aircraft compromises officer safety or hinders the operation.

B.

The on-scene commander will inform the PIO of the reasons for the aircraft restriction. The PIO
will contact the appropriate news agency and request that they voluntarily remove the aircraft. In
the event that a PIO is not at the scene, the on-scene commander will have the Chief Dispatcher
make the request.

C.

If the news agency does not voluntarily move their aircraft out of the area of the police operation,
the PIO, Incident Commander or Chief Dispatcher will contact the Federal Aviation
Administration and request that the airspace above the incident be cleared.

D.

The on-scene commander may request the assistance of media aircraft for viewing the incident,
coordinating the operation, photographing the incident and transporting department employees to
remote locations for tactical or operational purposes.

XII. Media Observer Program
A.

The Media Relations Unit shall coordinate requests for media ride-alongs.
1.

The Media Relations Unit will have the media representative complete and sign a CitizenObserver rider request and waver (form 7.11). The Media Relations Unit will complete
the necessary background check prior to approval of the ride along.

2.

During the ride-along the media representative will not be allowed to use any image
recording device or audio recorder without the prior approval of the Chief of Police.

XIII. Release of reports
A.

A board containing copies of reports prepared for the media will be maintained at all precincts and
will be readily available for viewing by the media and the public.

B.

Media representatives may obtain copies of police reports through the Media Relations Unit.

Page 5 of 5

Seattle Police Department
Policies and Procedures
Title:

Section

1.080

Chapter:

1 - Department Structure and
Function

080 - Mutual Assistance

REFERENCES
CALEA standards 2.1.2.

POLICY
The Seattle Police Department will assist the Washington State Patrol in the screening, investigating, and
processing incidents when requested. When other agencies provide enforcement assistance to the Department,
Department personnel will assume primary investigative responsibility.

I.

II.

Non-Traffic Felonies
A.

In order to ensure uniformity in an investigation and to expedite the processing of a suspect,
assigned Seattle Police personnel will complete any required reports.

B.

Washington State Patrol personnel will work under the direction of a Seattle Police supervisor
(either on the scene or in the police precinct) while a felony arrest is processed.

C.

It will be the responsibility of the SPD supervisor to ensure that the processing of the arrest and
reports are completed expeditiously, in order to return the State Trooper(s) to their duties
without undue delay.

D.

The State Trooper will be provided with the General Offense Number. Records will provide
copies of relevant reports to the Washington State Patrol.

Other Enforcement Assistance
A.

As a result of an interpretation of the State Attorney General, the Washington State Patrol
cannot issue citations or make arrests for municipal offenses.

B.

Circumstances in the future may again require cooperative enforcement efforts.
1.

Effective Date: 11/9/07

Whenever the Washington State Patrol, or another outside agency, provides
enforcement assistance to the Department, any citations issued for municipal offenses
shall be completed by Seattle Police Officers. The outside agency officer shall be listed
as a witness.

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

1.090

Chapter:

1 - Department Structure &
Function

090 – Organization & Function:
Administration

OFFICE OF THE DEPUTY CHIEF OF ADMINISTRATION
The Deputy Chief of Administration has responsibility for the day-to-day management of, and command
authority over, all administrative and support components of the Department.

I.

Field Support Bureau
A.

The Field Support Bureau is comprised of the Information Technology Section;
Communications Section; Records Files and Data Center, and the Facilities Manager.
1.

Information Technology Section: The Information Technology Section will be
responsible for establishing and maintaining systems and software for criminal records,
business information, computer operations, and network facilities.

2.

The
Communications
Section
will
provide
Communications
Section:
telecommunications between the public and appropriate public safety agencies, operate
a computer assisted dispatch system, and provide data to the Department.

3.

4.

Effective Date: 11/22/05

a.

Dispatch: Dispatch answers 911 calls of service and directs resources as
needed.

b.

Operations/Training Unit: The Operations / Training Unit will provide ongoing
training to personnel assigned to Communications and maintain the unit’s
operational manual.
(1)

Systems Analyst Squad: The Systems Analyst Squad will provide
maintenance for all the communications equipment.

(2)

Police Communications Analyst Squad: The Police Communications
Analyst Squad will maintain the recorded tapes generated by the
Communications Unit.

Records Files and Data Center: The Records Files and Data Center will provide records
maintenance and retrieval, report distribution, and court preparation services to the
Department. The Records Files and Data Center will collect fees charged for services
rendered as established by City ordinance.
a.

Data Center: The Data Center is responsible for routing all Department mail,
distributing copies of reports, providing copies of reports for court, managing
teletypes, WACIC / NCIC entry, entering criminal history into the RMS and
compiling crime statistics for the Incident Tracking System.

b.

Records Files: Records Files handles the filing of General Offense Reports, criminal
history files, requests for copies of reports and processing reports for Municipal
Court.

c.

Juvenile Records Squad: The Juvenile Records Squad maintains records
pertaining to juvenile offenders and juvenile booking photos.

Facilities Manager: The Facilities Manager will be responsible for coordinating
maintenance repair requests, internal moves and any new construction of Department
facilities.
Page 1 of 4

Organization & Function: Administration

5.

Human Resources Section: The Human Resources Section will be comprised of the
Employment Services Unit and the Personnel Services Unit.
a.

b.

Page 2 of 4

Section 1.090

Employment Services Unit: The Employment Services Unit will be responsible
for recruiting, background investigations, employee safety, monitoring
employee illness and injury time, processing the attendant paperwork,
managing the Mandatory Reporting Program for employees who have sick
leave records which indicate excessive use, coordinating the placement of
limited duty employees, maintaining contact with employees on extended sick
leave through phone calls and on-site visits and managing the Retired Officers
Extended Authority Commission program.
(1)

Background Investigations Squad: The Background Investigations
Squad will be responsible for conducting comprehensive background
investigations on all sworn and civilian candidates for employment
with the Department and, occasionally, for “sensitive” positions with
other City departments.

(2)

Special Recruit Squad: The Special Recruit Squad will administer the
special recruit program which will provide remedial training and skill
development for police officer recruits experiencing difficulties
performing one or more critical functions during their training at the
Washington State Criminal Justice Training Academy. The special
recruit program provides the individuals with opportunities to work on
improving their skills while working for the Department in the
Community Service Unit.

(3)

Recruitment Team: The Recruitment Team will be responsible for
conducting recruitment campaigns. They will also conduct physical and
mental skill development workshops.

(4)

Wellness and Accountability Unit: The Wellness and Accountability
Unit will be responsible for monitoring medical absences, overseeing
the safety coordinator and the medical personnel files.

Personnel Services Unit: The Personnel Services Unit will be responsible for
managing the Department’s personnel needs and ensuring that the Department
is adequately staffed.
(1)

Timekeeping and Payroll Squad: The Timekeeping and Payroll Squad
will be responsible for organizing, verifying, coding, sorting, adjusting
and entering all the timekeeping data into the City’s financial
management system (SFMS), and managing the Department’s payroll.

(2)

Classification and Selection Team: The Classification and Selection
Team will be responsible for classification, recruitment, civilian
employment selection oversight, special employment needs and
personnel records management

(3)

The Employment Risk
Employment Risk Management Team:
Management Team will improve knowledge of supervisors and
managers about federal, state and local employment laws, collective
bargaining laws, union contract requirements and acceptable labor
practices through the development of employment risk management
programs.

(4)

Compensation and Benefits Team: The Compensation and Benefits
Team will be responsible for the administration of employee benefits,
hiring documentation, new employee orientation, personnel orders, and
salary compensation and adjustments.

Organization & Function: Administration

B.

II.

Section 1.090

Chaplain: The Chaplain will provide assistance to officers and officer’s families as requested.

Independent Units
A.

B.

C.

Finance, Strategic Policy, and Planning Section: The Finance, Strategic Policy, and Planning
Section is responsible for preparation of the budget, business and strategic plans, and related
policy development activities for the Department. It also is charged with coordination of
responses to requests for information from the City Council and the Department of Finance for
the preparation of analytical reports.
1.

Budget and Finance Unit: The Budget and Finance Unit prepares the Department’s
biennial and mid-biennial budget submissions. This includes establishing budget-related
policies as well as answering executive and council questions on the SPD budget and
finances. The Budget Unit also develops and monitors spending control plans for the
Department and its multiple lines of business. Other specific activities of the Unit
include preparation of programmatic ordinances and resolutions; position,
organizational, or budget transfers; special financial analyses; salary settlement, yearend, and carryover reports; and monthly overtime expenditure control reports. The Unit
also coordinates the Department’s utilization of telephones.

2.

Strategic Policy and Planning Unit: The Strategic Policy and Planning Unit will gather
data, conduct analyses, and prepare written materials to support, document, and report
on Department activities, initiatives, and policies. The Unit shall distribute copies of
any analytical reports to the affected Departmental component. The Unit also
coordinates Department responses to questions from the Executive and Legislative
branches, the public, and other justice system agencies. Specific activities of the Unit
include ongoing project management support, business and strategic policy
development and planning, website development, content management and
maintenance, and preparation of the Department’s annual report.

Fiscal, Property and Fleet Management Section: The Fiscal, Property and Fleet Management
Section will be comprised of the Fleet Control Unit, Quartermaster Unit and Fiscal Management
Unit.
1.

Fleet Control Unit: The Fleet Control Unit will be responsible for managing all
activities associated with Department vehicles including scheduling and developing
specifications for replacement, distribution, maintenance, repair, and licensing.

2.

Quartermaster Unit: The Quartermaster Unit will manage and account for the supplies
necessary for the ongoing needs of the Department.

3.

Fiscal Management Unit: The Fiscal Management Unit will be responsible for
managing the receipt/disbursement of all Department funds and processing purchase
requests for standard requisition, blanket contracts, direct voucher purchases, and
emergency requisitions.

Audit, Accreditation and Policy Section: The Audit, Accreditation and Policy Section will be
comprised of the Audit, Accreditation and Policy Unit, the Media Response Unit, the Patrol
Deployment Detail, and the False Alarm Detail.
1.

Audit Detail: The Audit Detail will promote improved Department procedures through
policy planning and verify that Department operations are conducted in the prescribed
manner through inspections.

2.

Accreditation Detail: The Accreditation Detail is responsible for maintaining the
Department’s records of compliance with CALEA standards and ongoing reporting
requirements, as outlined in the CALEA standards manual.

3.

Policy Detail: The Policy Detail will promote improved Department procedures through
policy planning best practices research through surveys and examination of other police
agencies practices.
Page 3 of 4

Organization & Function: Administration

Section 1.090

4.

Media Response Unit: The Media Response Unit will promote effective relations
between the media, the community, and all Department officers and employees by
providing accurate information within legal guidelines.

5.

False Alarms Detail: The False Alarm Detail will complete follow up on False Alarm
infractions and administer the Alarm School and Alarm Program.

6.

Patrol Deployment Unit: The Patrol Deployment Unit will make recommendations as to
the day-to-day deployment of patrol officers based on reported workload.

7.

Police Headquarters Security Detail: The Police Headquarters Security Detail will staff
the front reception desk in the lobby of Police Headquarters.

8.

Evidence Unit: The Evidence Unit will be responsible for the storage and tracking of
property that comes into police custody through evidence or found property.

D.

Research and Grants Section: The Research and Grants Section will provide the necessary
research, application, and management of assigned grants.

E.

Education and Training Section: The Education and Training Section will be responsible for
providing and organizing the training needs of the Department
1.

Video Unit: The Video Unit will be responsible for producing informational videotapes.

2.

Range Unit: The Range Unit will provide firearms training and be responsible for
qualifications.

3.

Advanced Training: Advanced Training provides additional training to enhance basic
skills.

4.

Mandatory Training: Mandatory Training provides all in-service training for required
skills.

5.

Field Training Unit: The Field Training Unit will provide standardized probationary
officer training
a.

Page 4 of 4

The Department will maintain a Reserve Officer Program that will be
administered through the Field Training Unit.

Seattle Police Department

Section

Policies and Procedures
Title:

1.100

Chapter:

1 - Department Structure and
Function

100 - Organization and Function:
Chief of Police

REFERENCES
CALEA standards 11.1.1, 11.4.3, 15.1.1, 16.4.1, 17.2.1, 17.5.1, 17.5.2, 33.6.2, 43.1.1, 45.1.1, 45.1.2, 46.1.1,
51.1.1, 55.2.4, 61.1.10, 61.1.13, 74.3.1, 83.2.2, 84.1.2, 42.1.6
RCW 9A.16.020, 9A.16.020
SMC 3.28.530

POLICY
This policy describes the Seattle Police Department’s organizational structure and functions.

I.

Office of the Chief of Police
A.

B.

II.

The Chief of Police shall manage the Department and shall prescribe rules and regulations, consistent with law, for its government and control; provided, that the Chief of Police shall be responsible to the Mayor for the administration of the Department and the enforcement of law.
1.

Legal Affairs Unit: The Legal Affairs Unit will provide legal advice to the Department.

2.

Office of Professional Accountability (OPA): The OPA will be responsible for advising
the Chief, the Mayor of Seattle, and the City Council on all matters involving the Department’s internal investigatory and disciplinary functions.
a.

Equal Employment Opportunity Investigations Unit (EEO): The EEO will investigate any complaint of discriminatory misconduct from Seattle Police Department employees as they pertain to workplace harassment.

b.

Investigations Section: The Investigations Section will promote ethical conduct
by Department personnel through the investigation of complaints of misconduct.

3.

Administration Unit: The Administration Unit will assist the Chief of Police in managing
the Department.

4.

Mayor’s Security Detail: The Mayor’s Security Detail provides physical security for the
Mayor in the performance of the Mayor’s duties.

5.

Community Outreach Liaison: The Community Outreach Liaison provides open communication between the Department and the community.

The Deputy Chief of Operations and the Deputy Chief of Administration shall assist the Chief in
the day to day management of the Department.

Organization Change
A.

An organization change is defined as any administrative change that affects the organization of a
Bureau, Section, or Unit.

B.

Any organizational change within the various Bureaus, Sections, and Units (including Unit
Numbers), requires prior notification and request for approval through a unit’s chain of command to the Finance, Strategic Policy, and Planning Section, which will coordinate final ap-

Effective Date: 6/25/04

Page 1 of 2

Organization and Function: Chief of Police

Section 1.100

proval with the Command Staff and through the Audit, Accreditation and Policy Section and
Personnel Section. All requested changes will be made in one of the two following ways:

C.

Page 2 of 2

1.

Through the biennial or mid-biennial budget process for the following fiscal year, in
which case units will submit proposed changes as part of the SPD budget development /
review process. Such requests are to be made to the Finance, Strategic Policy, and Planning Section through a unit’s chain of command.

2.

For current year organizational changes, units will complete a Request For Organizational Change (form 18.1) and submit it through their chain of command to the Finance,
Strategic Policy, and Planning Section. Specific requirements for organizational changes
at mid-year are outlined on the form and will be followed.

Organizational changes made must be consistent with policies established by the Chief, Command Staff, the Office of Management and Planning, and the City Council.

Seattle Police Department
Policies and Procedures
Title:

Section

1.110

Chapter:

1 - Department Structure and
Function

110 – Organization & Function:
Operations

OFFICE OF THE DEPUTY CHIEF OF OPERATIONS
The Deputy Chief of Operation is responsible for the day-to-day management of and has command authority
over all operational and investigative components of the Department.

I.

Operations Bureau 1
A.

Operations Bureau 1 will maintain sufficient line and support units to provide adequate,
responsive and continuous police services for the Bureau’s area of responsibility.
1.

Patrol Operations Bureau 1 Administration:
a.

Crisis Intervention Team (CIT): The Crisis Intervention Team will act as a
liaison with mental health professionals and respond to crisis situations
involving mentally ill persons.

b.

Hostage Negotiation Team (HNT): The Hostage Negotiation Team will
provide the department with officers trained to deal with incidents involving
barricaded persons, hostage situations and extended “stand-offs”.

2.

North Precinct: The North Precinct will provide uniformed patrol in all areas of the City
north of the Lake Washington Ship Canal to the City limits bordered by N. 145th St.

3.

West Precinct: The West Precinct will provide uniformed patrol in all areas of the City
that are bounded by the waterfront on the west, the Lake Washington Ship Canal on the
north, the I-5 freeway on the east and Spokane Street on the south.

4.

Effective Date: 1/8/08

a.

Seattle Center Squad: The Seattle Center Squad will provide a uniformed
presence on Seattle Center grounds and assist in staffing Seattle Center events.

b.

Pawnshop Squad: The Pawnshop Squad will be responsible for inspecting and
regulating the buying and selling of merchandise by licensed used goods
dealers.

c.

Retail Theft Program: The Retail Theft Program works with store security so
that they can write their own shoplifting and criminal trespass reports instead of
calling 911.

Metropolitan Section: The Metropolitan Section will be comprised of the Harbor Unit,
SWAT Unit, Mounted Unit, Canine Unit.
a.

Harbor Unit: The Harbor Unit will enforce the Harbor Code, perform rescue or
recovery of victims of water mishaps and provide police patrol in Lake Union
and Elliot Bay.

b.

SWAT Unit: The Special Weapons and Tactics Unit will apply specific tactical
response to priority crime problems in uniform and plain clothes.

c.

Mounted Unit: The Mounted Unit will provide horseback patrol to be deployed
as needed. The Mounted Unit will assist in the patrol function, crowd
management, and public relations.

Page 1 of 6

Section 1.110

Organization & Function: Operations

d.

II.

Operations Bureau 2
A.

Operations Bureau 2 will maintain sufficient line and support units to provide adequate,
responsive and continuous police services for the Bureau’s area of responsibilities.
1.

South Precinct: The South Precinct will provide uniformed patrol in all areas of the city
south of the I-90 freeway and east of I-5.

2.

Southwest Precinct: The Southwest Precinct will provide uniformed patrol in all areas
of the city south of South Spokane Street and west of I-5.

3.

East Precinct: The East Precinct will provide uniformed patrol in the area bounded by
the Lake Washington Ship Canal on the north, the I-90 freeway on the south and the I-5
freeway on the west.
a.

4.

III.

Canine Unit: The Canine Unit will provide tracking and detection support to
patrol and investigative units, with the use of dogs.

Youth and Community Outreach: The Youth and Community Outreach
program will be administered by the East Precinct’s Operations Lieutenant.
(1)

Drug Court Section: The Drug Court Section will provide a liaison
between the Department and court. The Drug Court liaison will attend
drug court sessions, disseminate warrants and information, provide
training for officers and detectives, attend staff meetings with the drug
court team and proactively search for absconders

(2)

The Community Service Office
Community Service Office:
coordinates the reporting of juvenile runaways.

Traffic Section: The Traffic Section will enforce traffic laws, expedite traffic flow, and
assist Patrol when required.
a.

Traffic Collision Investigations Unit: The Traffic Collision Investigations Unit
will be responsible for investigating all felony attempts to elude and serious
vehicle collisions resulting in death, likelihood of death or substantial bodily
harm. It will also provide technical support for the Collision Review Board.

b.

Motorcycle Unit: The Motorcycle Unit will enforce traffic laws and provide
motorcycle escorts as needed.

c.

Parking Enforcement Unit: The Parking Enforcement Unit will enforce parking
regulations and assist with traffic control.

d.

Traffic Enforcement Unit: The Traffic Enforcement Unit will target DUI
drivers and provide emphasis patrol to recognized traffic problems.

Criminal Investigations Bureau
A.

The Criminal Investigations Bureau will investigate serious crimes, identify and apprehend
suspects, recover stolen property, prepare cases for the prosecutor and assist in the presentation
of cases in court.
1.

Violent Crimes Investigations Section: The Violent Crimes Investigations Section will
be comprised of the Special Assignments Unit and the Homicide Unit.
a.

Homicide Unit: The Homicide Unit will be comprised of the Homicide /
Assault Squad, Robbery Squad, Missing Persons Squad and the Bias Crimes
Squad.
(1)

Page 2 of 6

Homicide / Assault Squad: The Homicide / Assault Squad will
investigate felony and misdemeanor crimes and incidents against
persons with the following classifications: homicides, assaults,
kidnappings, abductions, carrying concealed weapons, natural deaths,
suicides, industrial fatalities, disturbances, gunshot wounds,

Section 1.110

Organization & Function: Operations

harassment, obstruction & resisting arrest, injured persons, intimidating
witnesses, menacing, reckless endangerment, suspicious circumstances,
missing persons, and felons in possession of firearms.
(2)

Robbery Squad: The Robbery Squad will investigate felony crimes of
robbery, extortion, and theft from a person.
i.

2.

Fugitive Felony Warrants Detail: The Fugitive Felony
Warrants Detail will investigate all fugitive arrests made within
the City, and all Felony Warrants that are generated within the
City.

(3)

Missing Persons / Mental Detail: The Missing Persons / Mental Detail
will investigate missing adults, found persons, assist Homicide /
Assault Squad in the identification of deceased and unknown “John and
Jane Does”, the investigation and identification of missing children, the
publication of computer entries of missing children and the
coordination of services with the Mental Health Professional regarding
Department investigations of mentally ill persons.

(4)

Victim Advocate: The Victim Advocate provides outreach and offers
individualized advocacy to victims with special needs, children, the
elderly and those with language or cultural barriers to the criminal
justice system.

(5)

Bias Crimes Coordinator: The Bias Crimes Coordinator will coordinate
the Department’s efforts against “hate crimes” by handling directly or
coordinating the follow-up investigation on all malicious harassment
cases. This unit will compile and report on all hate crimes as required
by state and federal statutes, and provide training and information on
“hate crimes” to Department staff, other law enforcement agencies, and
the general public.

Gender and Age Crimes Section: Formally the Domestic Violence and Sexual Assault
Section will be comprised of the Domestic Violence Unit and the Sexual Assault / Child
Abuse Unit.
a.

b.

Domestic Violence Unit: The Domestic Violence Unit will investigate serious
domestic violence offenses and be responsible for offenses involving violations
of court orders relating to domestic violence.
(1)

Victim Support Team (VST): The Victim Support Team provides
assistance to victims of domestic violence. The VST provides safety
planning, crisis intervention counseling, transportation and resource
location services at the request of patrol officers.

(2)

Victim Advocate: The Victim Advocate provides outreach and offers
individualized advocacy to victims with special needs, children, the
elderly and those with language or cultural barriers to the criminal
justice system.

Sexual Assault/Child Abuse Unit: The Sexual Assault Unit will be comprised
of a Sex and Kidnapping Registered Offender detail and two Sexual Assault
Child Abuse Squads .
(1)

Sex and Kidnapping Registered Offender Detail: The Sex Offender
Detail will track all registered sex offenders living inside the City. The
detail will prepare sex offender bulletins, verify residency of released
registered sex and kidnapping offenders, provide education to the
public about sex offenders, and prepare cases regarding violations of
residency requirements of sex offenders.
Page 3 of 6

Section 1.110

Organization & Function: Operations

(2)

3.

4.

Special Investigations Section: Special Investigations Section will be comprised of the
Street Vice Squad, General Investigations Squad and Special Investigations Squad.
a.

Street Vice Squad: The Street Vice Squad will be responsible for interdicting
street prostitution, and for prostitution enforcement in hotels and liquor
establishments.

b.

General Investigations Squad: The General Investigations Squad will
investigate prostitution and under-age drinking cases.

c.

Special Investigations Squad: The Special Investigations Squad will investigate
crimes involving gambling and escort services. The Internet Crimes Against
Children Detail is part of the Special Investigations Squad.

d.

Auto Theft Squad: The Auto Theft Squad will be responsible for identifying,
tracking and investigating motor vehicle related thefts, inspecting and
maintaining records on all wrecking yards, scrap processors, and hulk removers
that operate within the City limits.

e.

Polygraph Detail: The Polygraph Detail will be responsible for all polygraph
duties within the Seattle Police Department.

f.

Fraud, Forgery, Financial Exploitation Squad: The Fraud, Forgery, Financial
Exploitation Squad will investigate all check crimes, credit card forgeries,
identify theft, crimes involving financial exploitation of vulnerable adults,
fraud, theft by fraud, counterfeit and embezzlement cases.

Narcotics Investigations Section: The Narcotics Investigations Section will be
comprised of the Narcotics Administrative Unit and the Narcotics Proactive Unit.
a.

Narcotics Administrative Unit
(1).

b.

General Investigations Squad: The General Investigations Squad will
provide the following functions:
i.

General Investigations: General Investigations will provide
follow-up investigations on narcotics arrests made by patrol
officers and prepare the cases for prosecution.

ii.

Seizure/Forfeiture: Seizure/Forfeiture will use the asset seizure
and forfeiture laws to seize assets that are used in or are the
proceeds of narcotics trafficking; Abatement will follow up
with property owners regarding locations of drug trafficking,
per the abatement statute.

iii.

Technical Support will provide
Technical Support:
surveillance, technical, and video imaging support to the
Narcotics Section and other Department units.

iv.

Camera/Alarm: Camera/Alarm will install, maintain and repair
the VARDA alarms, 35mm and video camera surveillance at
designated locations.

Narcotics Proactive Unit: The Narcotics Proactive Unit is made up of the
Proactive Squads and the Federal Task Force.
(1)

Page 4 of 6

Sexual Assault / Child Abuse Squads: The Sexual Assault / Child
Abuse Squads will investigate sexual assault and attempted sexual
assault against adults and other crimes where sexual motivation is the
significant factor in the commission of a crime. The squad will also be
responsible for the investigation of child abuse.

Proactive Squads: The Proactive Squads are comprised of undercover
detectives that will investigate and target mid and upper level narcotics

Section 1.110

Organization & Function: Operations

distributors. The squads also provide logistical support to the Precinct
Anti-Crime Teams in addressing specific narcotics problems.
(2)

IV.

5.

ID Section: The Identification Section is responsible for identifying unknown suspects
though latent print investigation, fingerprinting the public and issuing Concealed
Weapons permits.

6.

Photo Lab: Process camera images for development, processing, printing and archiving
of standard negative film and digital imaging for investigative and Department needs.

Emergency Preparedness Bureau
A.

V.

Federal Task Force: The Federal Task Force will investigate major
narcotics organizations in conjunction with Federal law enforcement
agencies. The task force also acts as a liaison between these agencies
and the Department.

The Emergency Preparedness Bureau will coordinate the Emergency Management Section,
Field Support Section, Special Events Planning and Mobilization Unit.
1.

Emergency Management Section: The Emergency Management Section will coordinate
the City’s preparedness for, response to, recovery from and mitigation of the effects of
disasters and emergencies. The Emergency Management Section will ensure that public
resources are used effectively, injuries and loss of life are minimized, and public safety
is maintained.

2.

Field Support Section: The Field Support Section will be responsible for coordinating
the Department’s resources for planned large scale events and for the oversight of the
Seattle Police Operations Center (SPOC).

3.

Special Events, Planning and Mobilization Unit: The Special Events Planning and
Mobilization Unit will staff SPOC during a large-scale event. They will also coordinate
all TV, movie, and commercial operations in the city in cooperation with the Mayor’s
office.

4.

Arson / Bomb & CBRNE Unit: This unit will be responsible for the investigation of
incidents involving explosives, and all chemical, biological or radiological agents. The
Arson Squad will be the liaison to the Fire Department’s Fire Investigation Unit.

Independent units and units that are assigned at the precinct level
A.

Criminal Intelligence and Crime Analysis Unit: The Criminal Intelligence and Crime Analysis
Unit will be comprised of the Special Investigations Squad, Organized Crime Squad
Intelligence Squad and the Crime Analysis Squad.
1.

Special Investigations Squad and Organized Crime Intelligence Squad: The Special
Investigations Squad and Organized Crime Intelligence Squad will collect and analyze
information on individuals and groups who are suspected of being involved in
organized criminal activity, and will provide such information to the Chief of Police for
crime prevention and decision making purposes.

2.

Crime Analysis Squad: The Crime Analysis Squad will provide statistical analysis of
criminal activity.

B.

Operations Unit: Each precinct may have an Operations Unit. The Operations Unit within the
precinct will coordinate the efforts of the precinct’s ACT, CPT, SHA Grant Detail, Precinct
Bike Squad and School Emphasis Team.

C.

ACT Squad: The precinct’s Anti-crime Teams will proactively address identified crime
problems within a precinct.
Page 5 of 6

Organization & Function: Operations

Section 1.110

D.

CPT Squad: The Community Police Team will work with the community to address identified
crime problems within the assigned precinct.

E.

Equipment and Facilities Coordinator (Stationmaster): The Stationmaster will provide that the
precinct has the supplies needed for daily operation as well as monitoring and maintaining
precinct equipment.

F.

SHA Grant Detail: The Seattle Housing Authority Grant Detail will work to address criminal
problems occurring on Seattle Housing Authority property.

G.

School Emphasis Team Detail: The School Emphasis Team will provide Seattle school students
and district staff a visible police presence in the schools and at school activities.

H.

Explorer Post: The Seattle Police Explorer program is designed to bridge the gap between
youth and the police by educating and involving them in police operations, and to interest them
in law enforcement functions.

I.

Burglary Theft Squads (East, West, North, and South): The Burglary Theft Squads will be
responsible for investigating burglary, theft, possession of stolen property and property damage.

J.

Juvenile Squads (North, Central, South,): The Juvenile Squads will be responsible for
investigating all crimes involving juvenile suspects except for those pertaining to homicide,
arson and narcotics sales.

K.

North Emphasis Task Force.

L.

SPOG President.

Page 6 of 6

Seattle Police Department
Policies and Procedures
Title:

Section

1.119

Chapter:

1 - Department Structure and
Function

119 – Unit Number Assignment

POLICY
Unit numbers are designed to follow the functional command structure of the Department and should uniquely
identify the specific assignment of employees to the squad or detail level. Unit numbers are an employee
assignment focused numbering system and not a budget based numbering system. The Audit, Accreditation and
Policy section of the Department will maintain the unit numbers and the Budget and Finance section will
maintain budget related numbers.

I. The unit numbering system uses the following rules of organization:
A. Unit numbers consists of at least four and no more than five characters in the general format of A###A.
Every unit number must be unique and every unit number must identify the lowest subdivision possible
for the assignment that it represents. For example the unit number for East Precinct, third watch, Charlie
Sector will be B243C.
B.

Character Designation:
1.

Branch -- The first character in the series (B243C) identifies the branch of the Department in which
the unit originates. The office of the Chief of Police and employees assigned directly to the Chief
of Police are designated as branch A. All units under the Office of the Deputy Chief of Operations
are designated as branch B and all units under the Deputy Chief of Administration are designated
as branch C.

2

Bureau -- The second character in the series (B243C) designates the bureau or bureau level
subdivision of assignment within a branch. In this case the 2 indicates that the unit is assigned to
Operations Bureau 2.

3.

Section -- The third character in the series (B243C) designates the section or section equivalent
subdivision of assignment. For this example, the 4 indicates that the unit is assigned to the East
Precinct.

4.

Unit -- The fourth character (B243C) designates the unit, watch or equivalent subdivision of
assignment: For legal purposes, this is the lowest work level subdivision of the department. In this
case, the 3 identifies that it is a third watch unit.

5.

Squad -- The fifth character (B243C) designates the squad, detail, or equivalent assignment within
the unit or watch, or other assignments that have some need for specific identification at a level
below the smallest work level to which they are assigned. This is the only character that may not
be required to meet the specification of a unique, lowest level identification number. For this
number the C indicates the Charlie Sector squad.

Effective Date: 12/17/07

Page 1 of 1

Seattle Police Department

Section

Policies and Procedures
Title:

1.120

Chapter:

1 - Department Structure and
Function

120 - Organizational Structure &
Unit Assignment Numbers

CHIEF OF POLICE

A000

WEST PCT 2ND W

COP ADMIN UNIT

A000

WEST PCT 2ND W - DAVID

B112D

LEGAL AFFAIRS

A001

WEST PCT 2ND W - KING

B112K

OPA (OFFICE OF PROF. ACCOUNTABILITY)

A002

WEST PCT 2ND W - QUEEN

B112Q

INTERNAL INVESTIGATIONS

A002I

WEST PCT 2ND W - MARY

B112M

EMERGENCY MANAGEMENT

A003

WEST PCT 2ND W - DAVID BEATS

B112A

POLICE FOUNDATION

A004

WEST PCT 2ND W - KING BEATS

B112B

A005

WEST PCT 2ND W - MARY BEATS

B112C

CRIMESTOPPERS

WEST PCT 2ND W - RELIEF SGTS

B112Z
B112P
B112X

DEPUTY CHIEF - OPERATIONS

B000

WEST PCT 2ND W - PCT SUPPORT

GUILD PRESIDENT

B001

WEST PCT 2ND W - UNAVAIL PERSONNEL

OPERATIONS BUREAU 1

B100

WEST PCT 3RD W

FALSE ALARM DETAIL

B100A

B112

WEST PCT 3RD W - DAVID

B113
B113D

WEST PCT 3RD W - KING

B113K
B113Q

WEST PCT

B110

WEST PCT 3RD W - QUEEN

WEST PCT OPS

B119

WEST PCT 3RD W - MARY

B113M
B113A

WEST PCT OPS - ACT DAY

B119A

WEST PCT 3RD W - DAVID BEATS

WEST PCT OPS - ACT NIGHT

B119B

WEST PCT 3RD W - RELIEF SGTS

B113Z

WEST PCT OPS - CPT

B119C

WEST PCT 3RD W - PCT SUPPORT

B113P

WEST PCT OPS - BURG/THEFT WEST

B119D

WEST PCT 3RD W - UNAVAIL PERSONNEL

B113X

WEST PCT OPS - COMMERCIAL SEC

B119E

WEST PCT OPS - STATIONMASTER

B119S

NORTH PCT

B120

WEST PCT OPS - SEA CTR

B119I

NORTH PCT OPS

B129

WEST PCT OPS - UNAVAIL PERSONNEL

B119X

NORTH PCT OPS - ACT DAY

B129A

NORTH PCT OPS - ACT NIGHT

B129B

NORTH PCT OPS - CPT

B129C

B111D

NORTH PCT OPS - BURG/THEFT NORTH

B129D

WEST PCT 1ST W - KING

B111K

NORTH PCT OPS - JUVENILE

B129J

WEST PCT 1ST W - QUEEN

B111Q

NORTH PCT OPS - STATIONMASTER

B129S

WEST PCT 1ST W - MARY

B111M

NORTH PCT OPS - NET

B129N

WEST PCT 1ST W - RELIEF SGTS

B111Z

NORTH PCT OPS - UNAVAIL PERSONNEL

B129X

WEST PCT 1ST W
WEST PCT 1ST W - DAVID

B111

WEST PCT 1ST W - PCT SUPPORT

B111P

WEST PCT 1ST W - UNAVAIL PERSONNEL

B111X

Effective Date: 12/17/07

Page 1 of 7

Section 1.120

Organizational Structure & Unit Assignment Numbers

NORTH PCT 1ST W
NORTH PCT 1ST W - BOY

B121

CANINE/MOUNTED

B173

B121B

CANINE

B173C

NORTH PCT 1ST W - JOHN

B121J

MOUNTED

B173M

NORTH PCT 1ST W - LINCOLN

B121L

CANINE/MOUNTED - UNAVAIL PERSONNEL

B173X

NORTH PCT 1ST W - NORA

B121N

NORTH PCT 1ST W - UNION

B121U

NORTH PCT 1ST W - RELIEF SGTS

B121Z

NORTH PCT 1ST W - PCT SUPPORT

B121P

NORTH PCT 1ST W - UNAVAIL PERSONNEL

B121X

NORTH PCT 2ND W

B122

NORTH PCT 2ND W - BOY

B122B

NORTH PCT 2ND W - JOHN

B122J

NORTH PCT 2ND W - LINCOLN

B122L

NORTH PCT 2ND W - NORA

B122N

NORTH PCT 2ND W - UNION

B122U

NORTH PCT 2ND W - RELIEF SGTS

B122Z

NORTH PCT 2ND W - PCT SUPPORT

B122P

NORTH PCT 2ND W - UNAVAIL PERSONNEL

B122X

NORTH PCT 3RD W

B123

NORTH PCT 3RD W - BOY

B123B

NORTH PCT 3RD W - JOHN

B123J

NORTH PCT 3RD W - LINCOLN

B123L

NORTH PCT 3RD W - NORA

B123N

NORTH PCT 3RD W - UNION

B123U

NORTH PCT 3RD W - RELIEF SGTS

B123Z

NORTH PCT 3RD W - PCT SUPPORT

B123P

NORTH PCT 3RD W - UNAVAIL PERSONNEL

B123X

METROPOLITAN SECTION

B170

SWAT

B171

SWAT - DAY SQUAD 1

B171A

SWAT - DAY SQUAD 2

B171B

SWAT - NIGHT SQUAD 1

B171C

SWAT - NIGHT SQUAD 2

B171D

SWAT - UNAVAIL PERSONNEL

B171X

HARBOR

B172

HARBOR UNIT - SQUAD A

B172A

HARBOR UNIT - SQUAD B

B172B

HARBOR UNIT - SQUAD C

B172C

HARBOR UNIT - SQUAD D

B172D

HARBOR SUPPORT

B172S

HARBOR UNIT - UNAVAIL PERSONNEL

B172X

CRISIS INTERVENTION UNIT

B174

OPERATIONS BUREAU 1 SPECIAL
ASSIGNMENTS

B179

OPERATIONS BUREAU 2

B200

SOUTH PCT

B230

SOUTH PCT OPS

B239

SOUTH PCT OPS - DAY ACT

B239A

SOUTH PCT OPS - NIGHT ACT

B239B

SOUTH PCT OPS - CPT

B239C

SOUTH PCT OPS - BURG/THEFT

B239D

SOUTH PCT OPS - JUVENILE

B239J

SOUTH PCT OPS - STATIONMASTER

B239S

SOUTH PCT OPS - UNAVAIL PERSONNEL

B239X

SOUTH PCT 1ST W

B231

SOUTH PCT 1ST W - OCEAN

B231O

SOUTH PCT 1ST W - ROBERT

B231R

SOUTH PCT 1ST W - SAM

B231S

SOUTH PCT 1ST W - RELIEF SGTS

B231Z

SOUTH PCT 1ST W - PCT SUPPORT

B231P

SOUTH PCT 1ST W - UNAVAIL PERSONNEL

B231X

SOUTH PCT 2ND W

B232

SOUTH PCT 2ND W - OCEAN

B232O

SOUTH PCT 2ND W - ROBERT

B232R

SOUTH PCT 2ND W - SAM

B232S

SOUTH PCT 2ND W - RELIEF SGTS

B232Z

SOUTH PCT 2ND W - PCT SUPPORT

B232P

SOUTH PCT 2ND W - UNAVAIL PERSONNEL

B232X

SOUTH PCT 3RD W

B233

SOUTH PCT 3RD W - OCEAN

B233O

SOUTH PCT 3RD W - ROBERT

B233R

SOUTH PCT 3RD W - SAM

B233S

SOUTH PCT 3RD W - RELIEF SGTS

B233Z

SOUTH PCT 3RD W - PCT SUPPORT

B233P

SOUTH PCT 3RD W - UNAVAIL PERSONNEL

B233X

Page 2 of 7

Section 1.120

Organizational Structure & Unit Assignment Numbers

EAST PCT

B240

SOUTHWEST PCT 1ST W

EAST PCT OPS

B249

SOUTHWEST PCT 1ST W - FRANK

B251F

B251

B251W

EAST PCT OPS - DAY ACT

B249A

SOUTHWEST PCT 1ST W - WILLIAM

EAST PCT OPS - NIGHT ACT

B249B

SOUTHWEST PCT 1ST W - RELIEF SGTS

B251Z

EAST PCT OPS - CPT

B249C

B251P

EAST PCT OPS - BURG/THEFT

B249D

SOUTHWEST PCT 1ST W - PCT SUPPORT
SOUTHWEST PCT 1ST W - UNAVAIL
PERSONNEL

EAST PCT OPS - JUVENILE

B249J

EAST PCT OPS - STATIONMASTER

B249S

EAST PCT OPS - YOUTH OUTREACH

B249Y

EAST PCT OPS - UNAVAIL PERSONNEL

B249X

EAST PCT 1ST W

B241

SOUTHWEST PCT 2ND W

B251X

B252

SOUTHWEST PCT 2ND W - FRANK

B252F

SOUTHWEST PCT 2ND W - WILLIAM

B252W

SOUTHWEST PCT 2ND W - RELIEF SGTS

B252Z

SOUTHWEST PCT 2ND W - PCT SUPPORT
SOUTHWEST PCT 2ND W - UNAVAIL
PERSONNEL

B252P

EAST PCT 1ST W - CHARLIE

B241C

EAST PCT 1ST W - EDWARD

B241E

EAST PCT 1ST W - GEORGE

B241G

EAST PCT 1ST W - RELIEF SGTS

B241Z

SOUTHWEST PCT 3RD W

EAST PCT 1ST W - PCT SUPPORT

B241P

SOUTHWEST PCT 3RD W - FRANK

B253F

EAST PCT 1ST W - UNAVAIL PERSONNEL

B241X

SOUTHWEST PCT 3RD W - WILLIAM

B253W

SOUTHWEST PCT 3RD W - RELIEF SGTS

B253Z

SOUTHWEST PCT 3RD W - PCT SUPPORT
SOUTHWEST PCT 3RD W - UNAVAIL
PERSONNEL

B253P

EAST PCT 2ND W

B242

B252X

B253

EAST PCT 2ND W - CHARLIE

B242C

EAST PCT 2ND W - EDWARD

B242E

EAST PCT 2ND W - GEORGE

B242G

TRAFFIC SECTION

EAST PCT 2ND W - RELIEF SGTS

B242Z

TRAFFIC SECTION STATIONMASTER

EAST PCT 2ND W - PCT SUPPORT

B242P

ENFORCEMENT UNIT

EAST PCT 2ND W - UNAVAIL PERSONNEL

B242X

ENFORCEMENT UNIT - AM ENFORCEMENT

B271A

ENFORCEMENT UNIT - PM ENFORCEMENT

B271P
B271D

EAST PCT 3RD W

B243

B253X

B270
B270S
B271

EAST PCT 3RD W - CHARLIE

B243C

EAST PCT 3RD W - EDWARD

B243E

EAST PCT 3RD W - GEORGE

B243G

ENFORCEMENT UNIT - DUI SQUAD
ENFORCEMENT UNIT - TRAFFIC COLLISION
INVESTIGATION
ENFORCEMENT UNIT - AGGRESSIVE DRIVING
SQUAD

EAST PCT 3RD W - RELIEF SGTS

B243Z

ADULT CROSSING GUARDS

B271C

EAST PCT 3RD W - PCT SUPPORT

B243P

ENFORCEMENT UNIT - UNAVAIL PERSONNEL

B271X

EAST PCT 3RD W - UNAVAIL PERSONNEL

B243X
MOTORCYCLE UNIT

B271T
B271E

B272

B250

MOTORCYCLE UNIT - T1 SQUAD

B272A

B259

MOTORCYCLE UNIT - T2 SQUAD

B272B

B259A

MOTORCYCLE UNIT - T3 SQUAD

B272C

SOUTHWEST PCT OPS - NIGHT ACT

B259B

MOTORCYCLE UNIT - T4 SQUAD

B272D

SOUTHWEST PCT OPS - CPT

B259C

MOTORCYCLE UNIT - T5 SQUAD

B272E

SOUTHWEST PCT OPS - BURG/THEFT

B259D

MOTORCYCLE UNIT - UNAVAIL PERSONNEL

B272X

SOUTHWEST PCT OPS - JUVENILE

B259J

SOUTHWEST PCT
SOUTHWEST PCT OPS
SOUTHWEST PCT OPS - DAY ACT

SOUTHWEST PCT OPS - STATIONMASTER

B259S

SOUTHWEST PCT OPS - UNAVAIL PERSONNEL

B259X

Page 3 of 7

Section 1.120

Organizational Structure & Unit Assignment Numbers

PARKING ENFORCEMENT UNIT

INVESTIGATIONS BUREAU

B700

B273A

PEER SUPPORT

B701

PARKING ENFORCEMENT UNIT - P2 SQUAD

B273B

CRIME GUN ANALYST

B702

PARKING ENFORCEMENT UNIT - P3 SQUAD

B273C

VIOLENT CRIMES SECTION

B710

PARKING ENFORCEMENT UNIT - P4 SQUAD

B273D

HOMICIDE & ASSAULT UNIT

B711

PARKING ENFORCEMENT UNIT – P5 SQUAD

B273E

HOMICIDE SQUAD A

B711A

PARKING ENFORCEMENT UNIT - P7 SQUAD
PARKING ENFORCEMENT UNIT - UNAVAIL
PERSONNEL

B273G

HOMICIDE SQUAD B

B711B

HOMICIDE SQUAD C

B711G

COLD CASE SQUAD

B711C

CSI SQUAD

B711D

BIAS CRIMES

B711E

PARKING ENFORCEMENT UNIT - P1 SQUAD

SOUND TRANSIT PROJECT

B273

B273X

B275

OPERATIONS BUREAU 2 SPECIAL
ASSIGNMENTS

B490

HOMELAND SECURITY BUREAU

B600

MAYOR'S SECURITY DETAIL
HOMELAND SECURITY SECTION
HOMELAND SECURITY UNIT

B600S

B711X

VIOLENT CRIME ADVOCATES

B711V

ROBBERY, FUGITIVE & GANG UNIT

B712

ROBBERY SQUAD

B611

FUGITIVE/FELONY WARRANTS

B712F

GANG SQUAD
ROBBERY, FUGITIVE & GANG - UNAVAIL
PERSONNEL

B712G

B611A

SPOC & SPECIAL OPS
HOMELAND SECURITY UNIT - UNAVAIL
PERSONNEL

B611S

INTELLIGENCE UNIT - INVESTIGATIONS

B711F

HOMICIDE & ASSAULT - UNAVAIL PERSONNEL

B610

OPERATIONS & PLANNING

INTELLIGENCE UNIT

POLYGRAPH DETAIL

B712R

B712X

B611X

B612
B612A

ORGANIZED CRIME

B612B

GANG INTELLIGENCE

B612C

INTELLIGENCE UNIT - TECHNICAL ASSISTANCE

B612D

INTELLIGENCE UNIT - UNAVAIL PERSONNEL

B612X

CBRNE / ARSON / BOMB

B613

ARSON/BOMB - SQUAD A

B613A

VIOLENT CRIMES TASK FORCES
PUGET SOUND VIOLENT CRIMES TASK FORCE
(PSVCTF)

B719
B719A

SPECIAL VICTIM CRIMES SECTION

B720

DOMESTIC VIOLENCE UNIT

B721

DV SQUAD A - INVESTIGATIONS

B721A

DV SQUAD B - SPECIAL UNITS

B721B

VST - VICTIM SUPPORT TEAM
DOMESTIC VIOLENCE UNIT - UNAVAIL
PERSONNEL

B721V
B721X

ARSON/BOMB - SQUAD B

B613B

CBRNE SUPPORT

B613C

SEXUAL ASSAULT & CHILD ABUSE UNIT

ARSON/BOMB - UNAVAIL PERSONNEL

B613X

SAU SQUAD A

B722A

SAU SQUAD B

B722B

SEX OFFENDER DETAIL

B722C

SAU - UNAVAIL PERSONNEL

B722X

SPECIAL CRIMES ADVOCATES

B722V

SPECIAL VICTIM TASK FORCES

B729

NARCOTICS SECTION

B730

PROACTIVE UNIT

B731

FUSION CENTER

IBRD

B614

B615

B722

PROACTIVE SQUAD A

B731A

PROACTIVE SQUAD B

B731B

PROACTIVE UNIT - UNAVAIL PERSONNEL

B731X

Page 4 of 7

Section 1.120

Organizational Structure & Unit Assignment Numbers

GENERAL INVESTIGATIONS UNIT
ABATEMENT/FORFEITURE SQUAD
GENERAL INVESTIGATIONS - TECHNICAL
SUPPORT
DRUG COURT LIAISON
GENERAL INVESTIGATIONS - UNAVAIL
PERSONNEL

NARCOTICS TASK FORCES
FEDERAL NARCOTICS TASK FORCE

B732
B732A

TEN PRINT - ID TECH - B

B763B

LATENT PRINTS

B763C

AFIS - ADMIN SQUAD

B763D

AFIS ID UNIT - UNAVAIL PERSONNEL

B763X

B732X

B739
B739A

ICAC UNIT

B741

ICAC INVESTIGATIONS

B741A

ICAC - UNAVAIL PERSONNEL

B741X

VIDEO UNIT

B742A

MISSING PERSONS - UNAVAIL PERSONNEL

B742X

B750

VICE UNIT

B751

LIQUOR LICENSE COORDINATOR

B751L

VICE GENERAL INVESTIGATIONS SQUAD

B751A

STREET VICE SQUAD

B751B

VICE UNIT - UNAVAIL PERSONNEL

B751X

C122V

VIDEO UNIT - UNAVAIL PERSONNEL

C122X

DEPUTY CHIEF OF ADMINSTRATION

C000

STRATEGIC POLICY

C001

JAIL MANAGEMENT

C002

AUDIT ACCREDITATION & POLICY SECTION

C110

B752

AUDIT ACCREDITATION & POLICY UNIT

C111A

ACCREDITATION DETAIL

C111C

SECURITY DETAIL

C111S

POLICY DETAIL
AUDIT ACCREDITATION & POLICY - UNAVAIL
PERSONNEL

C111P

MEDIA RESPONSE UNIT

C112A
C112X

B752B

NEIGHBORHOOD POLICING UNIT

CRIME ANALYSIS
SPECIAL ASSIGNMENTS - UNAVAIL
PERSONNEL

B752C

DEPLOYMENT DETAIL
NEIGHBORHOOD POLICING UNIT - UNAVAIL
PERSONNEL

B753
B753A

PHOTO LAB

EVIDENCE UNIT

C113
C113D
C113X

EDUCATION & TRAINING SECTION

C120

EDUCATION & TRAINING UNIT

C121

ADVANCED TRAINING - A
FORENSIC SUPPORT SERVICES

C112

MEDIA RESPONSE UNIT - UNAVAIL PERSONNEL

B752A

MAJOR CRIMES TASK FORCE

C111X

MEDIA RESPONSE SQUAD

AUTO THEFT

B752X

C111

AUDIT DETAIL

FRAUD, FORGERY & FINANCIAL EXPLOITATION

SPECIAL INVESTIGATIONS TASK FORCES

C122

VIDEO SQUAD

B742

MISSING PERSONS SQUAD

SPECIAL ASSIGNMENTS UNIT

B763A

B732B

B740

SPECIAL INVESTIGATIONS SECTION

TEN PRINT - ID TECH - A

B763

B732C

ICAC SECTION

MISSING PERSONS UNIT

AFIS IDENTIFICATION UNIT

C121A

B760

ADVANCED TRAINING - B

C121B

B761

RESERVES

C121D

FIREARMS TRAINING

C121R

FIELD TRAINING DETAIL
EDUCATION & TRAINING UNIT - UNAVAIL
PERSONNEL

C121F

B762

WAREHOUSE - DAYS

B762A

WAREHOUSE - NIGHTS

B762B

FOUND PROPERTY

B762C

PROPERTY DISPOSAL

B762D

EVIDENCE UNIT - UNAVAIL PERSONNEL

B762X

C121X

Page 5 of 7

Section 1.120

Organizational Structure & Unit Assignment Numbers

WSCJTC UNIT

C123

HUMAN RESOURCES SECTION

WSCJTC DETAIL

C123A

LEGAL ADVISOR

WSCJTC UNIT - UNAVAIL PERSONNEL

C123X

EMPLOYMENT SERVICES UNIT

EXPLORERS

C124

C320
C320A
C321

EEO

C321A

BACKGROUND INVESTIGATIONS

C321B

EMPLOYEE SAFETY

C321C
C321D

FISCAL, PROPERTY & FLEET SECTION

C130

RECRUITMENT

FISCAL UNIT

C131

SPECIAL RECRUIT PROGRAM

C321E
C321F
C321X

FISCAL

C131A

BLEA - ACADEMY RECRUITS

FISCAL - UNAVAIL PERSONNEL

C131X

EMPLOY SVCS - UNAVAIL PERSONNEL

FLEET CONTROL UNIT

C132

PERSONNEL SERVICES

C322

FLEET CONTROL

C132A

PAYROLL

FLEET CONTROL - UNAVAIL PERSONNEL

C132X

PERSONNEL PROGRAMS

C322B

PERSONNEL RECORDS

C322C

LABOR RELATIONS

C322D

PROPERTY/QUARTERMASTER UNIT
QUARTERMASTER
PROPERTY/QUARTERMASTER UNIT - UNAVAIL
PERSONNEL

C133
C133A
C133X

BUDGET & FINANCE

C140

BUDGET & FINANCE ADMIN

C140

RESEARCH, GRANTS & CORPORATE SUPPORT

C150

RESEARCH & GRANTS ADMIN

C150

RESEARCH & GRANTS

C150A

RESEARCH & GRANTS - UNAVAIL PERSONNEL

C150X

FIELD SUPPORT BUREAU
FACILITIES COORDINATOR
COMMUNICATIONS SECTION

C300
C300F
C310

COMM ADMIN

C311A

COMM ADMIN UNIT - UNAVAIL PERSONNEL

C311X

COMM OPS & TRAINING UNIT

C322A

C312

COMM TRAINING

C312T

COMM - 1ST W

C312A

COMM - 2ND W

C312B

COMM - 3RD W

C312C

COMM - 4TH W

C312D

COMM - 5TH W

C312E

TRU - TELEPHONE REPORTING

C312R

COMM OPS/TRNG - UNAVAIL PERSONNEL

C312X

INFORMATION TECHNOLOGY SECTION

C330

APPLICATIONS UNIT

C331

APPLICATIONS

C331A

APPLICATIONS UNIT - UNAVAIL PERSONNEL

C331X

DESKTOP UNIT

C332

DESKTOP OPS SQUAD

C332A

WIRELESS OPS SQUAD

C332B

DESKTOP UNIT - UNAVAIL PERSONNEL

C332X

NETWORK UNIT

C333

NETWORK

C333A

NETWORK UNIT - UNAVAIL PERSONNEL

C333X

SPIDER PROJECT

C338

SPECIAL PROJECTS

C339

RECORDS SECTION

C340

RECORDS UNIT

C341

RECORDS - DAY SHIFT

C341A

RECORDS - SWING SHIFT

C341B

RECORDS - WAREHOUSER

C341W

RECORDS - UNAVAIL PERSONNEL

C341X

PUBLIC REQUESTS UNIT

C342

PUBLIC REQUESTS - DAY SHIFT

C342A

PUBLIC REQUESTS - UNAVAIL PERSONNEL

C342X

Page 6 of 7

Organizational Structure & Unit Assignment Numbers

JUVENILE RECORDS UNIT
JUVENILE RECORDS SQUAD - A

C343
C343A

JUVENILE RECORDS SQUAD - B

C343B

JUVENILE RECORDS - UNAVAIL PERSONNEL

C343X

ARREST/DOCUMENT IMAGING UNIT

C344

ARREST/DOCUMENT IMAGING - DAY SHIFT

C344A

ARREST/DOCUMENT IMAGING - SWING SHIFT
ARREST/DOCUMENT IMAGING - GRAVEYARD
SHIFT
ARREST/DOCUMENT IMAGING - UNAVAIL
PERSONNEL

C344B

AUTO RECORDS

Section 1.120

C344C
C344X

C345

AUTO RECORDS - DAY SHIFT

C345A

AUTO RECORDS - SWING SHIFT

C345B

AUTO RECORDS - UNAVAIL PERSONNEL

C345X

DATA CENTER

C350

DATA CENTER OPS

C351

DATA CENTER - DAY SHIFT

C351A

DATA CENTER - SWING SHIFT

C351B

DATA CENTER - GRAVEYARD SHIFT

C351C

DATA CENTER - UNAVAIL PERSONNEL

C351X

DATA CENTER LEADS

X351L

Page 7 of 7

Seattle Police Department
Policies and Procedures
Title:

Section

1.130

Chapter:

1 - Department Structure and
Function

130 – Patrol Operations Order

I. Procedure
A. All extraordinary events requiring special patrol intervention and control where there is sufficient time
for planning, will be planned and staffed utilizing a sequentially numbered Patrol Operations Order
form obtained from the Special Deployment Unit.
B.

All Operations Orders will comply with the approved six Paragraph format:
1.

Patrol Special Operation Order
20______#_______
a.

Mission: (what is to be accomplished)

b.

Situation: (The “why” of the mission and those factors bearing on the mission).

c.

Concept of Operations: (operations plan and instructions on directives and policy to
accomplish the mission, how and where)

d.

Command Control: (who is in charge? list chain of command).

e.

Task Organization: (units serials, names, sub-units of forces utilized and reporting of post
time)

f.

Coordinating Instructions: (include names of key contact persons).
(1) Radio Frequency
(2) Signal (if extra radios need, where obtained)
(3) Meals in the field (if applicable)
(4) Transportation (if extra vehicles are needed- where obtained)
(5) Special equipment to be utilized (location and issuance procedures)
(6) Applicable laws and ordinances and governing enforcement.
________________________
Precinct Commander
________________________
Operations Bureau Commander
(7) In the event that time precludes the preparation of a Special Event Patrol Operations
Order, submit an After Action Report.

2.

Distribute copies of the completed order in a timely manner.

3.

Distribution list.
a.

Operations Bureau Commander.

b.

Participating unit commanders and supervisors.

Effective Date: 8/4/03

Page 1 of 2

Patrol Operations Order

Section 1.130

4.

Submit event critique/after action reports using the same format to the Operations Bureau
Commander upon conclusion of the operations for critique and budget purposes

5.

Forward special event to Special Deployment Section upon termination of the event.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

1.140

Chapter:

1 - Department Structure and
Function

140 – Special Event Planning

I. Definitions
A. Special Events

B.

1.

City approved, pre-planned event that requires police services which go beyond normal daily
assignment duties.

2.

Includes the following
a.

Sporting events

b.

Parades

c.

Concerts

d.

Fun runs

e.

Dignitary protection

f.

Community/Neighborhood events

g.

Fair, exhibits, and celebrations

Unusual Occurrences
1.

Planned or unplanned assembly or disruption, which may or may not occur in conjunction with a
Special event.
a.

C.

Requires on-duty or overtime Police services

Emphasis Deployment
1.

A pre-planned special deployment of Police resources to impact a specific problem that is
specifically tied to a special event.
a.

This classification is typically utilized for cost allocation purposes tied to a special event.

b.

A special event emphasis deployment will not be scheduled over seven days before or two
days following a special event.
EXCEPTION: Prior authorization given by Operations Bureau Commander.

D. Crime Suppression Emphasis Deployment

E.

1.

Pre-planned deployment of police resources to impact a specific problem.

2.

Includes the following situations
a.

Narcotics trafficking

b.

Criminal gang activity

c.

Street crimes

Planning
1.

Development of operations orders to handle:

Effective Date: 8/4/03

Page 1 of 6

Special Event Planning

2.

F.

a.

Special events

b.

Unusual occurrences

c.

Emphasis deployments

Section 1.140

Plans shall include a list of any logistical needs specific to the event. Examples may include
temporary fencing, transportation, food and beverage for deployed officers, use of the mobile
precinct, etc.

Staffing
1.

Identification and notification of personnel listed to work a special event.

II. Deployment Section
A. Responsibilities
1.

Serve as the primary representative, and contact point, of the Police Department with regard to
special events.

2.

This includes but is not limited to the following
a.

Attending Special Event planning meetings

b.

Negotiation with promoters for events scheduled at the Seattle Center
(1) Exceptional cases require a Seattle Center Detail representative

c.

Assist Kingdome Security with planning/staffing, as needed

d.

Coordinate with other City agencies

3.

Advise Precincts/Sections of upcoming events affecting operations.

4.

Develop operations plans, provide staffing plans, and/or supervise special events.

5.

Serve as a repository for:
a.

Special event operations plans

b.

Staffing level deployment plans

c.

After action reports

6.

Advise Commanders on Special Events.

7.

Ensure appropriate corrections are made to plans for continuing or repeated special events.

8.

Serve as the primary Police Department representative and contact point with regard to Disaster
Management.

III. Seattle Center Detail
A. Description

B.

1.

Detail drawn from West Precinct.

2.

Detail covers Seattle Center grounds and events.

Responsibilities
1.

Plan routine events occurring on the Seattle Center grounds.

2.

Primary liaison between Seattle Center administration and the Deployment Section.

3.

Keep Deployment Section apprised of all Seattle Center events.

4.

Coordinate with Deployment Section on events falling under Deployment Section responsibilities
(i.e. planning, negotiation, staffing).

Page 2 of 6

Section 1.140

Special Event Planning

IV. Event Planning
A. Special Events
1.

Deployment Section Responsibilities
a.

Develop Operation Orders for the following events:
(1) City-wide annual Special Events
(2) Large events involving police city-wide resources
(3) Large one time events (i.e. Goodwill games, APEC)
(4) Specific events, staffed in whole or in part by off duty SPD personnel, that may impact
on-duty SPD resources.
(5) Events requiring one or more City Permits.
(6) Select Seattle Center Special Events.
(a) Bumbershoot.
(b) Folklife.
(c) Bite of Seattle.
(d) Major concerts.
(e) Events requiring. overtime resources beyond sixty (60) hours on or off the Center
grounds.
(f) Events requested by the Seattle Center Detail
(7) Kingdome events (inside).
(a) Must be requested by Kingdome staff.
(b) Approval of the Captain of Deployment Section required.
(8) Commercial filming by private companies.
(a) Any filming requiring one or more City permits.
(b) Any filming on City property.
(9) Events involving specialty unit resources (i.e. Traffic, Mounted).
(a) Planning may be delegated to the specialty unit involved.
(10) Other Special Events.
(a) Request must be made in advance by Precincts or Sections requesting assistance.

2.

Precinct Responsibilities
a.

Plan all events, not covered by Deployment Section, occurring within the borders of the
Precinct.
(1) Prior arrangements with the Deployment Section may be made for assistance or coverage
of events.

b.
B.

Coordinate with the Deployment Section as appropriate.

Unusual Occurrence
1.

Primary responsibilities for planning are assigned to the Precinct the event occurs in.

2.

The Deployment Section may plan specific deployments.

Page 3 of 6

Section 1.140

Special Event Planning

a.
C.

Requires approval from the Operations Bureau Commander.

Emphasis Deployment
1.

Responsibility for deployment falls with:
a.

2.

Unit, Section, Precinct, or Bureau coordinating or deploying the resources.

When several units are involved, one of the following may plan the event
a.

Deployment Section; or

b.

Any of the individual units involved.

V. Staffing Events
A. Special Events
1.

Deployment Section responsibilities
a.

Provide staffing for events the Section has planned
(1) Exclude events delegated by Directive or agreed to on a case by case basis

b.

Provide the following for On-Duty and/or Overtime Events
(1) Publish a SPD Directive requiring officers and/or supervisors to staff the event
NOTE: Short-term notice events may require notification in person or by phone
(2) Attempt to solicit volunteers for staffing, if possible
(a) Accommodate volunteers' requests for a specific type of assignment, if possible
NOTE: Post assignments may not be requested
(3) Assignment of personnel with special skills, equipment, or area familiarity, if required
(4) Make every effort to provide reasonable notice of staffing requirements
(5) Draft personnel if volunteers are not obtained
(a) Drafting will be done on a seniority basis, least seniority drafted first
(b) Patrol Personnel, until all non-patrol personnel have been drafted.
(6) Exempt applicable personnel.

c.

Provide the following for events staffed wholly or partially by SPD Off-Duty personnel
(1) Staffing for Seattle Center events falling under deployment Section responsibilities (i.e.
Bumbershoot, Folklife); and
(2) Staffing for events requiring sixty hours or more on Seattle Center grounds; or
(3) Staffing for any events off the center grounds; or
(4) Any events as requested by the Seattle Center Detail
(5) Staffing for certain Kingdome events, as requested, if approved by the Captain of the
Deployment Section
(6) Staffing for filming requiring one or more city permits or occurring on City property
(7) May publish courtesy notices of off-duty scheduling NOTE: Courtesy notices are not
orders

2.

Section/Precinct Responsibilities
a.

Page 4 of 6

Provide staffing for events planned by the section

Section 1.140

Special Event Planning

(1) Assistance from specialty units may be requested.
(2) Notify personnel internally.

3.

b.

Provide requested personnel for events, unless exempted

c.

Section Commander or Bureau Chief will advise the Deployment Section of exemptions

Seattle Center Detail Responsibilities
a.

4.

Staff Center events not assigned to the Deployment Section

Exemptions
a.

All requests for exemption must be forwarded through the chain of command to the applicable
Bureau Chief
(1) Must obtain approval of the Operations Bureau Commander to draft Patrol personnel.

b.

Section commanders cannot authorize exemptions.

c.

Individuals scheduled for Unit/Section duty may be exempted by Bureau Commanders.
(1) Individuals may be required to re-schedule Unit/Section duty.

d.

Student Officers
(1) May be drafted with approval from the Operations Bureau Commander
(2) If Student Officers drafted, their Field Training Officer will accompany them, if possible

5.

Change of Assignments or Trading Assignments
a.

Officers requesting a change must
(1) Sign a memorandum indicating agreement on the change
(a) Both officers' signatures are required
(2) Submit the memorandum for approval from the scheduling Unit, Section, or Bureau
(3) The Section making the assignment must receive the memorandum at least two business
days before the assignment roll call.

b.

Assigned shifts will not be split
EXAMPLE: Two officers may not split an eight hour shift into two four hour shifts.

B.

c.

Supervisors may not work in officers' slots; officers may not work in supervisors' slots

d.

Changes and/or trades may not be allowed for short notice events

Unusual Occurrences
1.

The Precinct of the occurrence will be responsible for staffing.
a.

C.

The precinct may request assistance from the Deployment Section

Emphasis Deployment
1.

The Primary Unit, Section, Precinct, or Bureau deploying or coordinating the resources staffs the
event.
a.

2.

When more than one Unit, Section, Precinct, or Bureau is involved in an event, any one of
them may staff the event by mutual agreement

City wide Events (i.e. Torchlight Parade, Seafair)

VI. Event Command
Page 5 of 6

Special Event Planning

Section 1.140

A. Special Events
1.

2.

3.

City wide Events (i.e. Torchlight Parade, Seafair)
a.

The Operations Bureau Commander will develop a rotating schedule

b.

Rotate the command among the affected Operations Bureau Captains

Large Special Events
a.

The Deployment Section Commander may command the event

b.

Precinct Commander or Metropolitan Section Captain may command the event on agreement
of all parties involved

c.

If agreement is not reached, the Operations Bureau Commander will assign command
responsibility.

Large One-Time Events.
a.

4.

The Operations Bureau Commander will assign the Commander for the event.

Event staffed wholly or partially by off-duty SPD officers.
a.

Select Seattle Center Events are commanded by the Special Deployment Captain.

b.

Kingdome (inside).
(1) By invitation of Kingdome security, the Deployment Section Captain may command the
event.

c.

Filming.
(1) Commanded by the Deployment Section Captain.

5.

Events staffed primarily by Specialty Units.
a.

6.

Events Planned/Staffed by Precincts.
a.

7.

The Commander will be determined by the requesting Precinct or Section.

Unusual Occurrences
1.

The Precinct of the event shall have command responsibility, unless otherwise specified.
a.

C.

Commanded by the Precinct Captain or designee.

Other Special Events.
a.

B.

The Commander will be selected by the Captain of the Specialty Unit.

A Special Event Commander shall be assigned for the Special Event component of the
Precinct event.

Emphasis Deployment
1.

The Commander of the Primary deploying or coordinating Unit, Section, Precinct, or Bureau shall
command the event.

D. Emergency Situations
1.

Page 6 of 6

Any superior in the concerned Commander's immediate chain of command may take command if
any deployment reaches the point that SPD personnel are in jeopardy.

Seattle Police Department
Policies and Procedures
Title:

Section

1.160

Chapter:

1 - Department Structure and
Function

160 - University of Washington

REFERENCES
CALEA standards 2.1.2.

POLICY
Seattle Police officers will not conduct patrol activities or initiate primary police action on the University of
Washington campus except in life threatening and serious felony situations. Officers may respond to the University
of Washington campus in cases of emergency, such as a crime in progress, help the officer, or injured person.

I.

Definitions

II.

III.

A.

UW: University of Washington.

B.

UWPD: University of Washington Police Department.

C.

Serious Injury: Any injury that could produce death if not treated, or any injury, which actually
results in hospitalization of the person injured.

Procedure
A.

Officers responding to the campus for an emergency situation shall notify Radio immediately.

B.

Radio will send a Department supervisor to the scene of the incident to oversee the activities of
Department personnel.

Arrests by University of Washington Police
A.

IV.

V.

Arrests made by UW Police officers are screened and processed within their own department. They
also conduct their own follow-up investigations.

Follow-up Investigations
A.

The Department role, except in those instances where primary police action is allowed, will be
limited to that of support and assistance to the UWPD.

B.

Seattle Police detectives may respond to investigate major crime scenes on campus if requested to
do so by the Chief of the UWPD (or, in the UWPD Chief’s absence, the senior on-duty UWPD
supervisor).

C.

When Seattle Police detectives respond to a major crime scene on the UW campus, the detective
unit supervisor will direct the activities of UWPD officers present to provide crime scene security
during the investigation after consulting with the UWPD supervisor at the scene.

Use of Force by UWPD
A.

Whenever a UWPD officer uses force which results in death or serious injury to any person,
jurisdiction will be decided according to the particular circumstances involved.
1.

When initial contact and the use of force occur on campus, the UWPD will have primary
jurisdiction; SPD will assume a secondary role, lending the UWPD investigative support as
requested.

2.

Initial contact occurring off campus which results in the use of force on campus falls under

Effective Date: 10/20/05

Page 1 of 2

Section 1.160

University of Washington

the jurisdiction of the UWPD. The SPD will have a secondary role in this circumstance.

VI.

3.

If initial contact is on campus but the use of force occurs off campus, the SPD will have
primary jurisdiction.

4.

When the initial contact and the use of force occur off campus, the SPD will have
jurisdiction.

Civil Disturbances
A.

The UWPD has primary responsibility for handling civil disturbances on the UW campus.

B.

Permission must first be obtained from the Seattle Chief of Police or Duty Captain when the Seattle
Police Department is requested to assist the UWPD regarding a civil disturbance.

C.

The Seattle Chief of Police or Duty Captain must determine that the proper authorization procedure
has been followed by the UWPD, and that the person asking the Seattle Police Department for
assistance has the authority to make the request.

D.

In all cases of civil disturbance, the Department’s role will be limited to that of support and
assistance to the UWPD. Radio will be notified immediately and a supervisor will be dispatched to
the incident to assure that our secondary role is maintained.

VII. The University of Washington’s Chain of Command
A.

University of Washington Administrative Order #2 (July 1992) spells out who in the University’s
chain of command is authorized to make decisions regarding civil disturbances on the UW campus.

B.

The chain of command, in order of availability, is as follows:
1.

President of the University,

2.

Provost,

3.

Executive Vice President,

4.

Vice President for Student Affairs,

5.

Assistant Vice President for Business and Personnel Services.

VIII. Exceptions to Call Out Procedure
A.

B.

Under the following circumstances, the Chief of the UWPD (or, in the chief’s absence, the senior
on-call police supervisor) has authority to request SPD assistance in cases of civil disorder on the
UW campus on behalf of the University President.
1.

Neither the President nor any University officer listed above can be contacted within a
reasonable period of time, given the immediacy and other circumstances of the threatened
or actual civil disorder.

2.

An actual civil disorder is in progress, and immediate action is necessary to protect persons
or property from further injury or damage.

3.

When the Seattle Chief of Police or Duty Captain cannot be reached to obtain permission as
noted above, and the situation requires the Chief of the UWPD to act for the President, the
North Precinct Commander or Watch Commander may authorize such assistance after
being satisfied that the UWPD Chief has followed the proper authorization procedure.

The Chief’s office and the Duty Captain will be notified as soon as possible in all cases where
permission did not precede activity by Seattle Police officers on the University of Washington
campus.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

2.010

Chapter:

2 - Department Employement

010 - Appointment of Civilian
Personnel

REFERENCES
CALEA standards 33.7.2.

POLICY
City policy states that employees have the right to compete openly for positions on the basis of knowledge, skills,
and abilities. This manual section shall apply to civilian employees not hired or promoted as a result of Civil
Service examination.

I.

Authority
A.

II.

Position Announcements
A.

III.

Official advertisements for all regular position vacancies shall be coordinated by the City
Personnel Director. City employees shall be notified through internal employment (Opportunity
for Advancement) bulletins.

Selection Process
A.

IV.

Selection procedures for the upward movement of current City employees, as well as access to
the employment process by members of the public, are approved by the City Personnel Director.
The Director may make rules for employee transfers from one class to another, provided, that
such transfer shall not constitute a promotion; and provided further, that the similarity of such
class can be documented.

The City Personnel Director shall evaluate applicants from the public and forward a list of
applicants meeting the desired criteria at the request of the Department. Regular employees may
apply directly to the Department personnel office for consideration. Final interviews and
selection of regular employees shall be conducted by the Chief of Police or his designee.

Exempt Positions
A.

The Department positions listed below are exempted from the evaluation process by statute:
1.

Administrative Assistant to the Chief of Police,

2.

All sworn positions included in the Public Safety Civil Service to include Assistant
Chiefs and Deputy Chiefs,

3.

Fiscal, Property, and Fleet Management Director-Police,

4.

Police Human Resources Director,

5.

Administrative Secretary,

6.

Executive Assistant/Secretary,

7.

All legal advisors and associate legal advisors,

8.

Office/Maintenance Aide,

9.

Office of Professional Accountability Director, and

10.

All other Department positions that are listed in Seattle Municipal Code 4.13.010.

Effective Date: 06/30/03

Page 1 of 2

Appointment of Civilian Personnel

V.

Recall and Reinstatement of Employees
A.

VI.

Section 2.010

The City Personnel Director shall establish procedures governing the recall and reinstatement of
employees who have been laid off, and may provide assistance programs to support the
alternative placement of employees whose positions are targeted for layoff.

Temporary Employment
A.

The City Personnel Director may promulgate rules distinguishing various types of temporary
employment according to the City’s needs. These types of employment shall be exempt from
Civil Service requirements.

VII. Recommendations
A.

Page 2 of 2

No person shall use inappropriate pressure to effect the hiring of any candidate for City
employment. The Mayor, City Council members, and their immediate staff shall not initiate any
recommendations regarding candidates for employment with the City. They may, however,
respond to requests for recommendations regarding their direct knowledge of a candidate’s
ability, knowledge, and skill.

Seattle Police Department

Section

2.020

Policies and Procedures
Title:

Chapter:

2 - Department Employment

020 – Appointments, Probation
& Evaluations

REFERENCES
CALEA standards 16.2.2, 16.3.3, 33.2.5, 32.2.10, 33.4.1, 34.1.2, 35.1.1, 35.1.15, 35.1.2, 35.1.3, 35.1.4, 35.1.5,
35.1.6, 35.1.7, 35.1.8, 35.1.9, 35.1.11, 35.1.12, 35.1.14.

I. Definitions
A.

Civilian employee: Any Department employee other than a sworn employee.
U

U

U

U

Sworn employee: A Department employee commissioned and empowered to enforce the
criminal laws of the City of Seattle and State of Washington.

B.

U

U

II. Appointment to Office
A.

Chief of Police. The Chief of Police shall be appointed by the Mayor, subject to confirmation by
a majority vote of all members of the City Council.
U

U

Subordinate Police Officers and Employees. All subordinate police officers shall be appointed
by the Chief of Police under Civil Service Rules and Regulations.

B.

U

U

III. Employee Identification
A.

A serial number shall be assigned to each employee and shall be that person’s official
identification within the Department. Each individual shall be responsible for including their
name and serial number on all official reports and records prepared by them.

B.

Official Department identification cards will be issued to employees by the Human Resources
Section.

IV. Assignments - Sworn Employees
A.

Police Academy Training
1.

B.

All police recruits shall satisfactorily complete the course of instruction for the Basic
Law Enforcement Academy conducted by the Washington State Criminal Justice
Training Commission. They may be temporarily assigned to other duties, excluding law
enforcement, by the Chief of Police.

Openings
1.

The Section/Unit commander of specialized and follow-up units must advertise an open
position in the Department Notices at least 30 days prior to filling the position.
Section/Unit commanders will request that applicants submit a memo of interest and/or
resume for the position.

2.

The Section/Unit commanders will send a memo to each applicant stating that their
memo of interest/resume has been received.

3.

The Section/Unit commander will submit a memo to their Bureau Commander noting the
top three candidates in order of priority. The memo will also list the names of all the
employees applying for the position, in alphabetical order. The Bureau Commander will
decide who will fill the position after consulting with the Section/Unit commander.

Effective Date: 5/10/05

Page 1 of 5

Section 2.020

Appointments, Probation & Evaluations

C.

D.

4.

The Section/Unit commander (or designee) will send a memo notifying the person
selected for the position. A memo will also be sent to each person who applied for the
position and was not selected. This will be done before any official or unofficial
announcement.

5.

In an effort to assist candidates to be more competitive for future openings, commanders
and/or supervisors are encouraged to provide appropriate feedback and
recommendations, (e.g. training, experience, improved skills, etc.) to the employees not
selected for the position.

Voluntary Transfer Requests
1.

The initial request for transfer is made by submitting a Department Memorandum
through the employee’s chain of command to the appropriate Section Commander.

2.

When a transfer is likely to occur, the Section Commander will advise the employee to
submit a Personnel Transfer Justification/Request (form 1.82.)

3.

The authority to sign transfer orders between bureaus is delegated to the Deputy Chief of
Administration.

Change of Assignment Reporting Time
1.

E.

Employees who have been transferred, detailed, or temporarily assigned to another
section or unit will be excused from duty during the eight hour period immediately
preceding the effective time and date of the assignment change.

Detective Course and Assignment
1.

Police detective or investigator assignments will require successful completion of a
course of training established by the Commander of the Training Section. The
Commander of the Training Section shall establish a training schedule to best maintain a
sufficient number of eligible candidates for the detective vacancies within the
Department.

2.

The Detective Course shall be scheduled and administered by the Training Section
and will include academic blocks of instruction as well as practical exercises for skill
related training. The course will be structured around three core elements:
a.

Criminal Law

b.

Criminal Investigations

c.

Department Policy and Procedures related to criminal investigations.

3. Competency in all three core elements must be shown by successful completion of an
examination at the end of the course.
4. Upon the successful completion of the Detective’s Course, the employee’s training record
will be updated to reflect their eligibility status. Detective unit supervisors may verify a
prospective candidate’s eligibility by contacting the Advanced Training Section. The
employee’s eligibility for a Detective’s position will not expire.
5. Selection of personnel for a detective assignment shall be at the discretion of the respective
Bureau Commander.
a.

In the event a particular individual is needed for a specific detective assignment
and that individual has not completed the Detective’s Course or has not worked
a detective assignment, said individual must successfully complete the next
scheduled Detective Course.
(1)

Page 2 of 5

Failure to pass the Detective Course will eliminate their eligibility to
work in a detective assignment. Eligibility may only be regained by
passing the next scheduled Detective Course.

Section 2.020

Appointments, Probation & Evaluations

V. Probation
A.

Civilian Employees
1.

B.

Sworn Employees
1.

C.

The probationary period shall be equivalent to twelve (12) months full-time service from
the date of hire.

The probationary period shall be twelve (12) months from the date a police recruit
successfully completes the Washington State Basic Law Enforcement Training
Academy. Minor absences due to vacations, annual military leaves, illnesses, etc., shall
not be construed as interrupting the probationary period. If absences become excessive,
the Secretary of the Civil Service Commission will approve a Departmental request for
an extension of the probationary period. (Civil Service Laws and Rules, Rule 12.03)

Requests For Regular Status
1.

At the end of the eleventh month of probation, the sworn probationer’s Section
Commander or the civilian probationer’s supervisor shall submit a written report
encompassing the probationer’s work performance record and qualifications and shall
include a recommendation as to whether the probationer should be granted permanent
status. This report shall be sent to the Personnel Services Section no later than one week
after the end of the eleventh month of probation.

VI. Performance Evaluations
A.

Sworn Employees
1.

The Department has developed an evaluation system by which sworn employees may be
evaluated. Besides documenting performance that meets or exceeds the standards set by
the Department, the evaluation system also emphasizes the identification of deficient
performance and training needs with the goal that all members are properly performing
the duties of their positions. It shall be the responsibility of the supervisors to record the
performance of their subordinates and their training needs, utilizing the ratings,
measurements, and procedures as established in the Guide to the Performance Appraisal
System. Periodic performance evaluations using the software provided by Human
Resources that correspond to the respective positions shall be completed as follows:
U

U

a.

Each sworn employee shall be rated by their immediate supervisor. Upon
completing the evaluation, the supervisor shall meet with the employee and
discuss the evaluation. During the interview the employee shall have an
opportunity to have questions concerning the evaluation answered by the
supervisor and be permitted to make written comments on the Performance
Appraisal Form (PAF) in the space provided. The evaluations shall then be
reviewed by the next supervisor in the chain of command and forwarded to
Human Resources on the following schedule:
(1)

Probationary sworn employees in the field training program (Phase II
Training) shall be evaluated per current Field Training and Evaluation
Program standards.

(2)

Upon completion of Phase II Training, the probationary sworn employee
will advance to Phase III Training. During Phase III training and until
the end of the probationary period, the assigned FTO will complete an
Alternate Weekly Observation Report. A Monthly FTO Supervisor’s
Report will also be completed until the end of the student’s probationary
period.
(a)

Police recruits (Phase I Training) are not included in this system
and will be evaluated by the State Criminal Justice Training
Page 3 of 5

Section 2.020

Appointments, Probation & Evaluations

Academy through the Basic Law Enforcement Training program
or an appropriate training program conducted or contracted by
the Department.
(3)
B.

All non-probationary sworn employees will be evaluated a minimum of
once a year, within 20 days of the employee’s hire date.

Civilian Employees
1.

The Police Department has implemented a performance evaluation system for nonexempt civilian employees. As with the sworn evaluation system, the primary goal of the
civilian evaluation system is that civilian employees are meeting the Department’s
performance standards for their respective positions.

2.

Each civilian employee shall be evaluated by their immediate supervisor using the
appropriate performance standards, ratings, measurements, and software distributed by
Human Resources, per the Guide to the Performance Appraisal System. Upon
completing the evaluation, the supervisor shall meet with the employee and discuss the
evaluation, answering any questions the employee may have. During the evaluation
meeting, the employee shall be permitted to write on the Performance Appraisal Form
any comments relevant to the evaluation. The PAF shall then be reviewed by the next
supervisor in line and forwarded to Human Resources on the following schedule:
U

C.

U

a.

Once a year for all non-probationary employees,

b.

Every three (3) months for probationary employees, and

c.

Every three months for employees placed on the Special Evaluation Cycle who
are chronically performing at a deficient level.

Evaluation Appeals
1. Supervisors and managers shall provide a copy of the completed Performance Appraisal
Form to the evaluated employee. If an employee disagrees with an evaluation and
believes that ratings or comments on the evaluation are inaccurate or unjustified, and
should be modified or removed, the employee may appeal the evaluation.

VII. Appointments
A.

Except for the Chief of Police (appointed by the Mayor), Deputy Chief(s) and Assistant Chief(s)
(appointed by the Chief of Police), all other sworn appointments are made by the Chief of Police
on a permanent basis from a certified Civil Service list.

B.

Police Recruits, Police Reserves, and Other Commissions
1.

Police Recruits: The duties of such position shall be to attend the Washington State
Criminal Justice Training Commission accredited Police Academy until graduation and
to perform other duties as assigned by the Chief of Police. The duties of a police recruit
shall not include law enforcement duties, nor shall any employee holding such position
be considered a law enforcement officer for purpose of any State law relating to police
pensions. The Chief of Police may appoint and swear police recruits as police officers
upon their graduation from the State accredited Academy.
U

U

Police Reserves: Police Reserves are volunteer personnel selected from the community
who serve without pay. They are under the Command of the Seattle Center Unit and are
responsible for aiding and supplementing the Department in matters of routine police
duty and assisting in the event of emergencies.

2.

3.

Page 4 of 5

U

U

Retired Police Officer Commissions: The Chief of Police, at his discretion, may grant an
extended authority Retired Police Officer Commission to any Seattle Police Officer who
is retired in good standing for service and not for disability. Said authority may not be
U

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Section 2.020

Appointments, Probation & Evaluations

used in any employment or profession except uniformed security employment. (See also
DP&P - Resignations and Separations.)
4.

5.

Special Police Commissions: Special Police Commissions may be approved by the
Assistant Chief of the Field Support Bureau as a representative of the Chief of Police.
The Employment Services Section is responsible for processing all applications. The
duties of Commissioned Special Police will conform to City Ordinance. Special Police
Commissions are valid only during the performance of duties for which the commission
was issued.
U

U

Honorary Police Commissions: Honorary Police Commissions may be issued by the Chief
of Police to:
U

U

a.

Civilian Employees - Legal Advisor, etc.

b.

Professional Consultants - Chaplain Corps, etc.

c.

Any other individual whose activities warrant formal Departmental recognition
or identification.

Honorary Police Commission holders shall have no authority or responsibility to enforce
laws and ordinances, beyond that of any other citizen, as provided for by law.

Page 5 of 5

Seattle Police Department
Policies and Procedures
Title:

Section

2.030

Chapter:

2 - Department Employment

030 - Retirements & Separations

REFERENCES
CALEA standards 17.5.2, 26.1.7.

I.

Resignations
A.

Notice
1.

B.

Withdrawal
1.

C.

A former employee who resigned may request the return of their name to the proper eligible register for their class (Civil Service Rule 10.05).

Retirements
A.

III.

The Public Safety Civil Service Secretary may permit the withdrawal of a resignation
only upon a written request filed within 180 days from the effective date of the resignation, if the request for withdrawal bears the favorable recommendation of the Chief of
Police (Public Safety Civil Service Rule 17.02).

Return to Eligible Register Following Resignation
1.

II.

Resignations shall be made in writing and submitted to the Chief of Police at least two
weeks in advance of the final day of employment.

Employees nearing the date of retirement shall notify the Department Personnel Services Section at least two weeks prior to their last day of work. This will provide adequate time for the
preparation of necessary paperwork.

Returning Department Property
A.

When any employee permanently vacates their office, the employee shall surrender all Department equipment and property to the Quartermaster. Human Resources shall ensure that a separating employee has returned all Department-issued equipment and completed the Seattle Police
Department Return of Equipment (form 1.75).

B.

Human Resources shall notify a separating employee’s supervisor when an employee is starting
the separating process and shall notify the supervisor of any outstanding equipment issues.

C.

Supervisors are responsible for insuring that separating or retiring employees return all Department property.

D.

1.

Supervisors will be responsible for making all reasonable attempts at recovering Department property that has not been returned. Efforts may include phone calls, letters,
and in-person contacts. All efforts will be documented.

2.

If, after reasonable efforts at recovery, Department property is still not returned, the supervisor shall complete a memo detailing the outstanding items and the efforts made to
recover them. All documentation should be attached to the memo, which shall be forwarded through the chain of command to the Director of Human Resources with a copy
to the Quartermaster Unit.

Lieutenants and above must return badges and cap shields to the Fiscal, Property, and Fleet
Management Section.

Effective Date: 04/26/07

Page 1 of 3

Retirements & Separations

E.

IV.

V.

Section 2.030

In the event of death of an employee the Section/Precinct Commander to whom the deceased
was assigned shall make proper disposition of all Departmental property that was in the possession of the deceased.

Retired Police Officer Commissions
A.

Retired police officers may, within 2 years of retirement, request that an Extended Authority
Commission be granted by the Department.

B.

Retired police officers desiring Extended Authority shall request and complete a Retired Police
Officer’s Commission packet.

C.

Applicants shall also:
1.

Acquire a Washington State approved First Aid Certification Card valid through the
year of extended authority.

2.

Qualify with their firearm in accordance to the Department policy.

3.

Take the Retired Officers Commission Examination.

4.

Pay a fee of $50.00 to the Department's Fiscal, Property, and Fleet Management Section
and return the receipt to the Employment Services Section.

D.

After completing the above requirements, the retired officer shall be photographed by the Employment Services Section and issued a Seattle Police Commission Card that will expire January 15th of the following year.

E.

A retired police officer, who receives approval from the Chief of Police to obtain a Retired Police Officer Commission, may be issued a badge set, gun, vest, and handcuffs upon payment of
a cash deposit equal to the value of the equipment selected or a sum determined by the Fiscal,
Property, and Fleet Management Section. Such deposit shall be refunded in full upon return of
the equipment in good condition.

Discharge Or Removal For Cause
A.

Regular employees may be discharged from the Department only upon the filing by the Chief of
Police or his designee of a written statement of the reasons for such discharge with the Public
Safety Civil Service Commission (Public Safety Civil Service Rule 5.01 and City Personnel
Rule 8.1.100).

B.

Although a discharge may be made for any other good cause, the following are declared to illustrate adequate causes for discharge.

Page 2 of 3

1.

False or fraudulent statements or fraudulent conduct as an applicant, examinee, eligible,
or employee, or such actions by others with the applicant’s, examinee’s, eligible’s, or
employee’s connivance.

2.

Conviction of a criminal offense or misdemeanor involving moral turpitude.

3.

Willful or intentional violation of any lawful and reasonable regulation, order or direction made or given by a superior officer.

4.

Willful or intentional violation of any of the provisions of Civil Service law.

5.

Incompetence or inefficiency in the performance of the duties of the position.

6.

Improper or unauthorized use of City property or equipment.

7.

Failure to pay or make reasonable provision for future payment of just debts.

8.

Use of, or attempts to use, political influence or payment in securing appointment, promotion, transfer, leave of absence or increase in pay.

Retirements & Separations

C.

VI.

Section 2.030

9.

Aiding in assessment or collection from any employee of the City appointed under Public Safety Civil Service Rules for the purpose of securing the nomination or election of
any person to municipal office.

10.

An attempt to induce any employee of the City to commit an illegal act or act in violation of any lawful or reasonable Departmental regulation.

11.

Taking or giving of bribes.

12.

Abusive or improper treatment of a prisoner or one who is under arrest or sentence;
provided, the acts committed were not necessarily or lawfully committed in selfdefense, to protect the lives of others, or to prevent the escape of anyone lawfully in
custody.

13.

Unexcused absence from duty for three days.

14.

Failure to pass a thorough medical examination in accordance with Public Safety Civil
Service Rule 9.39. Discharge in such case is mandatory unless the employee is otherwise separated from the class to which probationary appointment has been made.

15.

Other employment, which in any way conflicts with the City's interests or interferes
with City employment.

16.

Failure to successfully complete firearms qualification.

In the event an employee is discharged for cause, the employee shall receive a written notification containing:
1.

The reason for the discharge.

2.

The effective date of the discharge.

3.

The status of any retirement, insurance or other benefit accounts.

Right to Demand Investigation (Discharges)
A.

A regular employee who is discharged or demoted may, within 10 days after the date of the
Public Safety Civil Service Secretary's notification to the individual of such action, make written demand of the Public Safety Civil Service Commission for an investigation.

B.

The Commission will proceed to conduct a hearing at which the Department and the employee
involved will be entitled to the attendance of witnesses, and the employee may be represented
by counsel.

C.

After such hearing, the Commission shall make its finding and decision and certify the same to
the Chief of Police, either sustaining the action or reinstating the employee (Public Safety Civil
Service Rule 6.01).

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

2.040

Chapter:

2 - Department Employment

040 – Special Recruit Program

REFERENCES
SMC 14.12.010, 14.12.020, 14.12.290, 14.12.300.

POLICY
The Special Recruit Program is designed to provide remedial training and skill development for police officer
recruits who fail a performance examination during their training at the State Academy in one or more of the
following areas:

I.

•

Defensive Tactics

•

Emergency Vehicle Operation Course (EVOC)

•

Firearms

Assignment
A.

An assignment to the Special Recruit Program for police officer recruits is subject to approval
by the Chief of Police.

B.

The Human Resources Section, at the request of the Chief of Police, will assign a police officer
recruit who fails in one or more of the listed areas to the Special Recruit Program.

C.

Police recruits participating in the Special Recruit Program will be assigned to the Training
Section.

D.

II.

The Training Section will provide the identified area(s) of remedial training and skill
development.

2.

The Training Section will coordinate with the State Academy to schedule timely makeup examinations.

The recruit will retain recruit status while assigned to the Special Recruit Program and will not
perform police duties nor progress beyond recruit status until a Certificate of Graduation is
awarded by the State Academy.

Defensive Tactics/EVOC
A.

III.

1.

In accordance with State Academy policy, make-up examinations for Defensive Tactics and/or
EVOC can be scheduled by the student’s agency, beyond the student’s Academy graduation
date. Students retain recruit status and do not receive a “Certificate of Graduation” until the
make-up examination is successfully completed. The Special Recruit Program will provide
remedial training for one make-up examination for Defensive Tactics and/or EVOC, with the
make-up examination to be scheduled no later than 30 days after graduation.

Firearms
A.

In accordance with State Academy policy, students who fail the State Academy Firearms midterm are suspended from the BLEA and a subsequent make-up examination may be scheduled
by the student’s agency. The Special Recruit Program will provide remedial training for one
make-up examination for the Firearms mid-term, to be scheduled no later than 30 days from the
start of the suspension status of the student.

Effective Date: 4/15/02

Page 1 of 2

Special Recruit Program

IV.

Section 2.040

B.

Per State Academy policy, students who successfully complete the mid-term make-up
examination may reenter the State Academy in a subsequent class at the mid-term Firearms
session.

C.

Also, in accordance with State Academy policy, students who fail other firearm proficiency
tests (i.e., block or section tests and practical proficiency tests) may be scheduled for make-up
examinations beyond the student’s Academy graduation date.
1.

Students retain recruit status and do not receive a “Certificate of Graduation” until the
make-up examination is successfully completed.

2.

The Special Recruit Program will provide remedial training for one make-up
examination for other firearm proficiency tests, to be scheduled no later than 30 days
after graduation.

Extensions
A.

Page 2 of 2

In accordance with State Academy policy, all extensions for make-up tests must be submitted in
writing by the student’s agency and are subject to the approval by the State Academy
Commander.
1.

All extension requests to the State Academy are at the discretion of the Chief of Police.

2.

If the Chief of Police determines that extenuating circumstances exist, he/she may
request extensions beyond 30 days.

3.

Upon completion of remedial training by the Special Recruit Program and absent
extenuating circumstances determined by the Chief of Police, failure of a make-up
examination or failure to take the make up examination will result in termination.

Seattle Police Department

Section

Policies and Procedures
Title:

2.050

Chapter:

2 - Department Employment

050 – Collective Bargaining &
Contract Management

REFERENCES
CALEA standards 24.1.1, 24.1.2.

I.

II.

Collective Bargaining
A.

The Department shall abide by applicable laws and rules governing the collective bargaining
process as set forth in RCW Chapter 41.56, Seattle City Charter Article XVI, Sec. 9, and SMC
4.04.120.

B.

The Department will negotiate in good faith with the representatives of public employee
bargaining units and abide by the ground rules for collective bargaining that arise out of the
collective bargaining process or labor arbitration.

C.

The Department commits to abide, in both letter and spirit, by the negotiated labor agreement
that has been signed by the authorized representatives of the City and the bargaining units, and
ratified by the City Council.

Contract Management
A.

III.

The Chief of Police or designee will:
1.

Obtain a written, signed copy of the labor agreement.

2.

Review and amend, if necessary, all written directives and procedures to coincide with
the terms of the labor agreements.

3.

Disseminate information relative to a new labor agreement, including modifications to
existing agreements, to managers and supervisors of bargaining unit employees.

Seattle Police Department Bargaining Units
Union Name

Classifications Covered

Seattle Police Officers' Guild

Police Officer
Police Sergeant

Seattle Police Management Association

Police Lieutenant
Police Captain
Police Communications Director

IFPTE, Local 17 - Technical Unit

Identification Technician
Photographer, Senior
Info Tech Systems Analyst
Photographic Services Supervisor
Crime Prevention Coordinator
Accounting Technician II
Accounting Technician III
Administrative Specialist I
Administrative Specialist II
Administrative Specialist III
Administrative Support Supervisor

IFPTE, Local 17 - Professional Unit

IFPTE, Local 17 - Admin. Support Unit

Effective Date: 5/19/04

Page 1 of 2

Section 2.050

Collective Bargaining & Contract Management
Police Data Technician
Police Data Technician, Senior
Police Data Technician Supervisor
IFPTE, Local 17 - Info Tech Professional Unit

Info Tech Professional B

JCC - Teamsters, Local 117, Appendix “H”
JCC - PS&IE, Local 1239, Appendix “J”

Equipment Servicer
Laborer
Utility Laborer
Maintenance Laborer
Warrant Officer
Warrant Officer, Senior
Warrant Officer Supervisor

JCC - Teamsters, Local 763, Appendix “G”

Washington State Council of County & City Employees

Parking Enforcement Officer

Seattle Police Dispatchers' Guild

Police Communications Dispatcher I
Police Communications Dispatcher II
Police Communications Dispatcher III
Police Communications Dispatcher, Chief
Police Communications Analyst
Systems Analyst – Police

Teamsters, Local 117

Community Service Officer
Community Service Officer Supervisor
Evidence Warehouser
Evidence Warehouser, Senior

Teamsters, Local 117

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

2.060

Chapter:

2 - Department Employment

060 - Grievances

REFERENCES
CALEA STANDARDS 25.1.2, 25.1.3.

POLICY
All employees shall be treated fairly in matters arising from their employment, and they shall have the
opportunity to be heard fully any time they believe they have been treated unfairly. Formal grievance
procedures usually evolve from informal attempts to resolve differences between employees and the
Department. The grievance procedures shall be defined in collective bargaining agreements, Civil Service Rules,
and City of Seattle Personnel Rules.

I.

Represented Employees
A.

II.

Non-Represented Employees
A.

III.

Employees who are members of a bargaining unit having a labor agreement with the City shall
process their grievances according to the applicable grievance procedure provided by their
agreement or Civil Service Rules.

Non-represented Department employees shall process their grievances according to the
grievance procedure provided by City of Seattle Personnel Rules, Chapter V, section 8.

Maintenance, Control, and Analysis of Grievance Records
A.

The Director of Human Resources shall be responsible for the maintenance and control of
grievance records.

B.

The Legal Advisor, with assistance from the bargaining unit liaisons, shall make an annual
analysis of grievances. The Legal Advisor shall forward the report to the Chief of Police.

Effective Date: 5/20/04

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

3.010

Chapter:

3 - Employee Welfare
I.

Section

010 - Alcohol & Substance Use

Intoxicants
A.

Employees shall not report for duty with the odor of an alcoholic beverage on their breath or
under the influence of any intoxicant.

B.

Employees shall not under any circumstances consume intoxicating beverages in any police
precinct, Police Department operated facilities, or police vehicles. This prohibition covers those
facilities solely operated by or under the control of the Seattle Police Department. It does not
extend to facilities operated by police related private organizations, such as the Seattle Police
Relief Association, Seattle Police Officers’ Guild, the Seattle Police Athletic Association, or the
Seattle Police Management Association.

C.

When there are indications that an employee has been affected by the use of an intoxicant while
on duty, the employee shall be immediately required to submit to visual tests for intoxication.
The results of the tests shall be reported on an Alcohol/Drug Influence Report (form 8.4b) and
will be supplemented by a breath blood alcohol test administered by a supervisor. The lapse of
time, expressed in minutes, between the initial report of observations of the accused employee’s
condition and the tests shall be accurately recorded.

D.

Whether on- or off- duty, employees shall not consume intoxicating beverages while wearing any
recognizable part of the police uniform.
1.

A recognizable part of the police uniform includes, but is not limited to the uniform hat,
blouse, jacket, shirt, badge, leather gear, or any other uniform item which would be
recognized as such by members of the general public.

E.

On-duty employees working plain-clothes assignments shall not consume intoxicating beverages
except when necessary to complete a particular assignment (e.g. officers in plainclothes
conducting vice-related investigations). Officers involved in such investigations shall obtain prior
approval to consume intoxicating beverages while on-duty from their immediate supervisor, or
Section Commander.

F.

Whether on- or off- duty, employees wearing any recognizable part of the police uniform, as
defined in paragraph D.1., shall not consume any food or beverage in any tavern, as defined by
RCW 66.04.010(30), or the lounge area of any Spirits, beer, and wine restaurant licensed
premises where intoxicating liquor is sold or offered for sale to the public for consumption on the
premises.
NOTE: This prohibition does not apply to the restaurant portions of Spirits, beer, and wine
restaurant licensed premises. This section is not meant to prohibit, curtail, or in any way
discourage uniformed officers from entering taverns or lounges in the normal performance of
their duties.

II.

Narcotics, Dangerous Drugs, and Controlled Substances
A.

No employee shall use or possess, outside of duty requirements, any narcotic, dangerous drug, or
controlled substance, whether on- or off-duty, except at the direction of a physician, dentist, or
other medical authority for medical purposes. Any employee who is directed by such person to
use a narcotic, dangerous drug, or controlled substance, shall not use such medication to the
extent that their performance is affected while on-duty.

Effective Date: 7/1/05

Page 1 of 2

Alcohol & Substance Use

III.

Section 3.010

B.

Narcotic, dangerous drug or controlled substance: A drug, substance, or immediate precursor in
Schedule I through Schedule V of Article II, RCW 69.50, Chapters 204 through 212. It does not
include those drugs which can be purchased “over the counter” without a prescription, except
those non-prescription drugs for which a signature is required.

C.

Prescription drugs which require a signature (i.e., cough syrups containing codeine, etc.) shall be
reported in the same way as other narcotics, dangerous drugs, and controlled substances by
employees who use them while on-duty.

D.

Refer to Procedure and Tactic Topic # 045 for response to suspected employee use of controlled
substances (intoxicants).

Medication On-Duty
A.

An employee using any medication which has side effects that might impair their performance
while on-duty shall notify their immediate supervisor regarding the use of the medication.
Employees who are directed by competent medical authority to use a narcotic, dangerous drug, or
controlled substance while on-duty shall submit a Medical Release for Work (form 2.15). This
form will list the type of medication prescribed and note any probable side effects it may cause,
as well as any duty limitations resulting from the use of the drug.

B.

The supervisor will determine whether the employee will be allowed to perform their regular
duties, be reassigned to limited duty, or relieved of duty for that shift.

C.

The Section Commander will, as soon as possible, consult with the Employment Services
Lieutenant before determining the officer’s assignment while using the medication.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

3.030

Chapter:

3 - Employee Welfare

030 - Americans with Disabilities
Act (ADA)

POLICY
The purpose of the Americans with Disabilities Act (ADA) is to eliminate discrimination against millions of
Americans with disabilities. The ADA is civil rights legislation for people with disabilities. It affects all services
provided to the public by the City of Seattle.
To help the Department carry out the requirements of the ADA, we have a policy of reasonable accommodation
for people with “disabilities” as this term is defined by law. People with disabilities cannot be excluded from
participation in or be denied the benefits of services, programs, communications, or activities that we provide.
This means that if an individual with a disability requests service, we may need to make special arrangements in
order for them to participate in a program or receive the service in a way that is usable to them.
Depending on the type of program or service offered and the nature of an individual’s disability, a person with a
disability may need special assistance. To ensure that we are operating in a non-discriminatory manner,
employees with public contact shall be sensitive to the special needs of people with disabilities. This may
include noticing people who appear to need help, asking them if they need any special assistance, and trying to
provide the assistance requested to ensure that the person with a disability receives service that is equivalent to
that provided to others.
Many employees have dealt with people with disabilities on a regular basis. However, there may be an increase
in requests for services since the ADA has become effective and people with disabilities become more informed
of their rights under ADA.

I.

General Information
A.

Deafness
1.

B.

If a person who is deaf needs a sign language interpreter, refer to the Section 3.009Interpreters/Translators. If you need to contact a deaf person by telephone and do not
have access to a TDD, contact the Department of Social and Health Services (DSHS).
DSHS provides a telephone relay service.

Visual Impairments
1.

People with visual impairments may request information in large print. This is easily
done using a copier that can enlarge a document, or if the material is done using a
personal computer it can be printed with a larger font size.

2.

If information is requested in Braille, arrangements can be made through the Library of
the Blind and Physically Handicapped. This requires at least one week notice.
a.

C.

Employees may also volunteer to read the information to the person with the
visual impairment.

Special Communication Needs
1.

Developmental disability is a broad term that includes many different disabilities which
occur at birth or before reaching adult age. Examples are: cerebral palsy, mental
retardation, spina bifida, autism, epilepsy, and other conditions.

2.

Some persons with developmental disabilities may have special communication needs,
while others may not.

Effective Date: 7/1/96

Page 1 of 2

Americans with Disabilities Act (ADA)

3.

II.

Section 3.030

a.

Some individuals have limited reading and comprehension skills and may not
realize that they can ask for assistance.

b.

Some individuals have limited verbal skills and are difficult to understand or
may sound as if they are intoxicated when they speak.

c.

Others may be non verbal and use communication boards or electronic
equipment to communicate.

Employees may be able to offer assistance by assisting in the completion of forms,
giving clear and concise instructions, and providing additional information in a step-bystep format.

Accommodations
A.

B.

The ADA’s impact on public meetings and public information materials
1.

Employees who are responsible for scheduling public meetings, must ensure that the
meetings are held in accessible locations.

2.

Public meeting notices must include statements that accommodations for persons with
disabilities will be made upon request.

Request information
1.

C.

Page 2 of 2

The most critical aspect when interacting with persons with disabilities is to make no
assumptions.
a.

Ask what the person with the disability needs.

b.

ADA specifically requires that assistance be offered on a case-by-case basis.

c.

Persons with disabilities are as diversified as any other group and different
people experience their disabilities in different ways.

d.

A decision on how to assist a person with a disability must be based on the facts
about that individual and not on generalizations about what a class of
individuals with a disability can or cannot do.

If employees are unsure as to what type of accommodation to make or how to follow through
with a request, they shall contact the Department’s ADA Representative in the Personnel
Section. If employees require assistance during weekends or evenings, they shall contact the
Communications Section for assistance in contacting the ADA Representative.

Seattle Police Department
Policies and Procedures
Title:

Section

3.035

Chapter:

3 - Employee Welfare

035 - Reasonable Accommodation
(ADA)

POLICY
No qualified individual with a disability shall, on the basis of disability alone, be excluded from participation or
be denied the benefits of services, programs, activities, or employment. The Department, subject to reasonable
fiscal limitations, shall provide reasonable accommodations to the public, on request, for physical access,
communications, or other needs in order to allow participation of people with disabilities in services, programs,
and activities.
Since the Department is an emergency service organization dedicated to protecting life and property and
preserving public order, employees must respond to large scale emergencies, disorders, and major public events.
Sworn employees, regardless of their current assignment, must be able to perform full law enforcement duties.
The Department recognizes the requirement prescribed by the Americans with Disabilities Act (ADA) to make
reasonable accommodations for the known or perceived physical or mental limitations of otherwise qualified
employees with disabilities.

I.

Definitions
A.

II.

A physical or mental impairment that substantially limits one or more of the major life
activities of such individual,

2.

A record of such an impairment, or

3.

Being regarded as having such an impairment. [Ref. ADA Section 3(2)]

There are four categories of reasonable accommodation:
1.

Accommodations required to enable prospective employees and candidates to compete
for a position, and provide equal opportunity in the application process,

2.

Accommodations that enable the Department’s employees with disabilities to perform
the essential functions of the position held or desired,

3.

Accommodations that enable the Department’s employees with disabilities to enjoy
equal benefits and privileges of employment as are enjoyed by employees without
disabilities, and

4.

Accommodations made that enable people with disabilities to participate in or receive
the benefits of services, programs, and activities that the Department provides.

Responsibilities
A.

IV.

1.

Accommodation
A.

III.

The term “disability” as determined by the U.S. Equal Employment Opportunity Commission,
means, with respect to an individual:

The Field Support Bureau shall coordinate reasonable accommodation requests by employees
who have incurred disabilities in compliance with the American Disabilities Act.

Accommodation Request Procedures
A.

A request for a reasonable accommodation will be made in writing by the affected employee,
addressed directly to the Americans with Disabilities Act (ADA) Representative in the Field

Effective Date: 02/22/02

Page 1 of 2

Reasonable Accommodation (ADA)

Section 3.035

Support Bureau. The written request shall include:
1.

Identification and a brief history of the employee’s disability,

2.

A description of the accommodation(s) that the employee is seeking, and
a.

3.

Examples of reasonable accommodation may be provided by the Field Support
Bureau.

All relevant documentation, including any attending physician’s report describing the
disability and the accommodation(s) required.

B.

Upon receiving a request for a reasonable accommodation, the ADA Representative shall review
the request and all attached documentation. After reviewing the requirements of the Americans
with Disabilities Act, the request shall be forwarded with a recommendation to the Director of
Human Resources.

C.

The Director of Human Resources, after consultation with the concerned Bureau Commander
and Department Legal Advisor, shall make a determination on all requests for reasonable
accommodation.
NOTE: Implementation of individual accommodations may be subject to negotiation with the
City’s Personnel Department and the Department of Administrative Services where applicable.

D.

The Field Support Bureau shall notify the affected employee of the determination, if possible
within 30 calendar days of submission of the request, and shall coordinate the accommodation
process.

E.

Discrimination complaints shall be handled as prescribed in DP&P - EEO Complaints &
Investigations.

Page 2 of 2

Seattle Police Department

Section

Policies and Procedures
Title:

3.050

Chapter:

3 - Employee Welfare

050 - Coordinating Officer
Fatalities

REFERENCES
CALEA standards 22.2.3, 22.2.4
RCW 69.50.505
SMC 3.28.101

I.

Definitions
A.

B.

C.

II.

Coordinating Officer
1.

Rank of Lieutenant,

2.

Assigned by the Bureau Commander of the Deceased,

3.

Acts as the coordinator for all necessary arrangements.

Liaison Officer
1.

Assigned by the Coordinating Officer.

2.

Close personal friend of the victim within the Department.

3.

Serves as a liaison assisting the family.

Event Officer
1.

Honor Guard Commander.

2.

In charge of organizing the funeral and associated ceremonies.

Coordinating Officer Duties
A.

Determine if the officer’s spouse or family is in need of monetary assistance.
1.

2.

B.

a.

Police Relief $5,000, and

b.

Police Guild $2,500.

If there is no immediate need for funds, wait so that all the insurance claim forms can he
handled at one time. This includes Social Security, Veteran’s Assistance Benefits, and
City of Seattle Death Policies.

Assign a plain car for full-time use until the tasks are completed.
1.

C.

Available funds:

Use to transport the family until after the funeral.

Gather the property from the officer’s locker and prepare a written inventory.
1.

Assign an officer to assist and record items.

2.

Check with spouse or family for disposition of property.

3.

Return city property to the Quartermaster.
a.

Effective Date: 11/9/07

Complete in a timely manner so that the last pay check can be issued.
Page 1 of 3

Section 3.050

Coordinating Officer Fatalities

D.

Check with Personnel Services Section regarding benefits.
1.

Obtain and complete all necessary forms.

2.

Take forms to spouse or next of kin for signature after the funeral.

3.

The following documents are required in order to process claims:

5.

a.

Marriage certificate, if applicable.

b.

Birth certificate of any children.

c.

Certified copies of death certificate.

Contact the deceased officer’s spouse or family to determine if they desire our
assistance and inform them what services the Department will provide.
a.

6.

III.

Evaluate if security measures are needed at family's home.

Determine which city officials will attend the funeral.

Event Officer
A.

Meet with the family and discuss funeral and other ceremony arrangements. Determine the type
of funeral, burial or cremation, and how much Department participation is requested by the
spouse or next of kin.
1.

B.

Coordinate with Department Chaplain.

Mortuary
1.

Spouse or next of kin must make arrangements.
a.

C.

Funeral and Memorial Services
1.

Date and time

2.

Location

3.

Pallbearers

4.
D.

E.

a.

Furnish a list to the mortuary.

b.

Make honorary pallbearer assignments.

c.

Notify all pallbearers.

Seating Plan

Honor Guard
1.

Arrange for Color Guard.

2.

Request mutual aid from other police agency Honor Guard units.

Develop event plan with the assistance of the Special Deployment and Planning Unit
1.

Page 2 of 3

Sign paperwork.

The Special Deployment and Planning Unit will:
a.

Assist in writing the plan,

b.

Arrange transportation,

c.

Assign support personnel,

d.

Develop traffic control and escort plan with the assistance of Traffic Unit, and

Section 3.050

Coordinating Officer Fatalities

e.

(1)

Traffic Unit will coordinate traffic plan with other jurisdictions as
needed.

(2)

Develop parking plan(s).

Provide other planning support as needed by Event Officer.

F.

Brief Chief of Police or his designee, on the funeral ceremony.

G.

Ensure that teletype notification of the funeral is sent.

H.

Place information in the Department Notices including the following information:
1.

Time and place of services and burial

2.

Whether family wishes flowers or memorials,

3.

Uniform of the day, and

4.

Any other pertinent information.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

3.070

Chapter:

3 - Employee Welfare

070 – Early Intervention System

PURPOSE
An Early Intervention System (EIS) and Program has been developed for the purposes of identifying and
supporting Department employees who demonstrate symptoms of job stress, training deficiencies and/or personal
problems that may affect job performance. The first tier shall consist of several criteria that will be used to
identify employees that exhibit certain defined stress indicators. The second tier shall consist of a series of steps
and actions designed to intervene in the employee’s behalf in a positive and supportive manner.
The purpose of the Program shall be to identify employees exhibiting signs of stress, intervene and provide
support and counseling before the stress can affect the employees’ performance or result in conduct that is
contrary to the mission and fundamental values of the Seattle Police Department. The ultimate goal of the
program is to support the employee’s career development through counseling, training and correcting behaviors
that may cause performance concerns.

POLICY
The Seattle Police Department Early Intervention System is an element of an effective and supportive personnel
management program. An essential feature of this program is the early identification of employees who
demonstrate potential symptoms of job stress, training deficiencies, or personal problems that affect safety or job
performance. If identified for early intervention, various assistance strategies shall be tailored to address the
specific issues affecting the employee.
The Early Intervention System shall employ intervention strategies that are not punitive or disciplinary in nature.
Using a two-tiered approach, the Early Intervention System and Program shall identify and support employees
who demonstrate characteristics that may affect job performance. The first tier shall consist of several objective,
job-related Indicator Criteria to identify employees who exhibit certain defined stress indicators. The second tier
shall consist of intervention strategies designed to assist the employee in a positive and supportive manner.
An employee shall be subject to review by the EIS Review Team when threshold levels for certain Indicator
Criteria are met as described in the Matrix of Indicator Criteria and Threshold Levels (see page 2).

I. Definitions
A. Ad Hoc Participants: Department employees who may be added to an intervention review process
whenever pertinent or necessary.
B.

Aggregate Indicator: An accumulation of certain Indicator Criteria to a defined threshold number and is
then itself considered an Indicator Criteria and may trigger an intervention action when such aggregate
number is reached.

C.

EIS Review Team: An unbiased, objective group of Department employees established for purposes of
providing a systematic and comprehensive review of defined Indicator Criteria when such review is
necessary and rendering an Intervention Recommendation to the Chief of Police.

D. EIS Coordinator: A sworn employee assigned to the Human Resources Section at the rank of Sergeant or
higher responsible for monitoring EIS data, administering the automated EIS Program, and acting as
facilitator of the EIS Review Team.
E.

Ex Officio: A non-voting member or participant.

F.

Indicator Criteria: An event or incident that is used as a marker or indicator that may trigger an
intervention review.

Effective Date: 2/28/08

Page 1 of 5

Section 3.070

Early Intervention System

G. Intervention Strategies: A series of actions or steps designed and recommended by the EIS Review Team
to assist the employee in a positive and supportive way.
H. Threshold: A point of level that, when reached, may trigger an intervention action.

II. Matrix of Indicator Criteria and Threshold Levels
Indicator Criteria

Threshold Levels

A. Receipt of commendations or awards.

Reviewed by the Chief’s Office for consideration of
additional recognition.

B. Supervisory recommendations.

Each will be reviewed.

C. Use of force.

Five (7) incidents of use within 6 months.

D. Vehicle collisions.

Three (3) within 24 months (preventable and
nonpreventable).

E. Failure to appear for court.

Three (3) incidents within 12 months.

F. Failure to appear for training.

Three (3) incidents within 24 months.

G. Named in Police Action Claims or lawsuit
against the City/Department.

Two (2) or more within 3 years.

H. Receipt of OPA or EEO complaints.

Three (3) complaints within 12 months.

I.

Five (5) incidents involving Indicator Criteria D.
through H. within a 12-month period.

Aggregate indicator.

NOTE: Additional Indicator Criteria and associated Threshold Levels may be developed under the program, as
necessary.

III. Intervention Review Protocol
A. EIS Review Report.
1.

The Early Intervention System and Program has been established to provide an objective, systematic
review of defined intervention criteria. It is designed to identify certain behavior indicators that may
otherwise be insignificant when examined individually and, in so doing, allow the Department to
support and assist the employee in addressing identified behavior patterns.

2.

The employee’s immediate supervisor and chain of command shall be involved in the analysis of any
employee identified as qualifying for the EIS Program. Once an employee is identified for EIS
review, the EIS Coordinator in Human Resources shall notify the appropriate supervisor. The
employee and his or her supervisor shall meet to review and discuss the initiating criteria and any
other relevant circumstances. At the meeting, the supervisor will:

3.

Page 2 of 5

a.

Explain the purpose and process of an EIS Review.

b.

Discuss the factors leading to the review.

c.

Attempt to identify any causes that may have led to the review.

In order to obtain a more complete view of an employee’s situation, the complete EIS review shall
include as appropriate, but is not limited to, a review and discussion of the following:

Early Intervention System

IV.

Section 3.070

a.

Assignments during and immediately prior to the identified period (the period of time during
which the criteria that triggered the review occurred).

b.

Any performance evaluations during that period, and/or interviews with present and prior
supervisors.

c.

Commendations, letters of appreciation, and awards.

d.

All complaints and findings.

e.

On-duty vehicle collisions and off-duty vehicle collisions if operating a city vehicle.

f.

Available information in tort claims or lawsuits.

g.

Training history.

h.

Use of force.

i.

Absenteeism and other leave usage in conjunction with the Department’s Wellness Program.

j.

Any other information that may prove helpful in the overall evaluation.

4.

The supervisor shall prepare an EIS Review that outlines the initial meeting with the employee,
outlines the information reviewed, and any supervisory recommendations, which may include the
recommendation of no further action.

5.

The review shall be completed within thirty days of notification by the EIS Coordinator and
forwarded back to the EIS Coordinator in Human Resources who will determine if the review is to
be forwarded to the EIS Review Team.

6.

The EIS Review Team shall conduct a review and analysis of the EIS Review Report and make a
determination on whether or not there is a need for an intervention.

Intervention Process

A. If applicable, the employee’s supervisor and the next supervisor in the chain of command shall meet with
the EIS Review Team.
B.

C.

The Early Intervention System employs intervention strategies that are not punitive or disciplinary in
nature and that are separate from the complaint investigation and discipline processes. The consideration
of complaints in determining intervention strategies does not imply that these complaints have been or
will be sustained. Should it be determined that an intervention is needed, intervention strategies may
include, but are not limited to:
1.

Review of related Departmental policies.

2.

Coaching (a form of non-disciplinary counseling, by the employee’s supervisor or other
organizational resource)

3.

Career Development Activities, including training (e.g.: individual training, complaint avoidance,
verbal deescalation, EVOC, defensive tactics, cultural diversity, human behavior, stress
management, conflict management) and potential assignment options.

4.

Referral to identified counseling or therapy program.

Intervention is not disciplinary, and shall not be used instead of disciplinary action, which is a separate
process from EIS. However, an EIS action does not preclude the investigation of an incident and any
discipline that may result.

D. Participation by Departmental employees in recommended intervention(s) may be voluntary or mandated.
E.

The EIS Review Team shall make a determination as to whether an intervention will be mandatory.

F.

All EIS Review Team recommendations for an intervention strategy shall be approved by the Chief of
Police, or designee.
Page 3 of 5

Early Intervention System

Section 3.070

G. Participation in Departmentally mandated intervention strategies shall be considered on-duty for
timekeeping purposes.
H. Following a decision by the EIS Review Team that intervention is appropriate, the employee’s next two
levels of supervision and other members of the chain of command that the supervisor deems appropriate
shall meet with the employee to:
1.

Review with the employee any issues identified during the review and any available, recommended
or mandated intervention strategies.

2.

Clarify and answer any questions the employee may have about the process, the issues or the
intervention strategies.

3.

Obtain additional input from the employee on EIS Review Team recommendations.

4.

Advise the employee of any other resources available that may be of assistance.

I.

The Bureau Commander of the affected employee shall have ultimate responsibility for ensuring that
recommendations of the EIS Review Team are implemented within a reasonable time, usually not to
exceed 24 days from the time the recommendation was made and forwarded back to the EIS Coordinator.

J.

The employee’s supervisor shall be responsible for monitoring and notifying the EIS Coordinator, no less
than monthly, of the status of any intervention strategy until it is completed.

V. Post Intervention Monitoring
A. Once the employee has completed the recommended intervention strategy, the employee’s supervisor
shall notify the Bureau Commander through the chain of command, who shall then notify the EIS
Coordinator.

VI. Roles & Responsibilities
A. The Early Intervention System and Program shall be facilitated and administered by the Human
Resources Section. The EIS Review Team shall consist of the EIS Coordinator, the SPD HR Director, the
Department Legal Advisor, the Training Commander, the Bureau Commander of the affected employee, a
designated union representative and ad hoc participants, as appropriate.
B.

The roles and responsibilities of each participant are as follows:
1.

EIS Coordinator.
a.

2.

SPD HR Director.
a.

3.

Page 4 of 5

The SPD HR Director shall present information related to personnel, labor and employment law
issues.

Department Legal Advisor.
a.

4.

The EIS Coordinator shall serve as an ex officio member of the EIS Review Team and shall
monitor the EIS data for the occurrence of employees who have reached established EIS criteria
threshold(s). Upon recognition that an employee has reached such a status or has a new event
for a previously reviewed criterion, the EIS Coordinator shall notify the appropriate supervisor
and request that an assessment of circumstances be provided. Upon receipt of the report
summarizing this assessment the EIS Coordinator shall monitor the review and the intervention
process.

The Department Legal Advisor shall represent the legal rights and obligations of the
Department.

Training Commander.

Early Intervention System

a.

5.

A bargaining unit representative shall be present during discussion(s) of the EIS Review Team.
As a non-disciplinary proceeding, participation shall be focused on identifying the context of
the working environment and resources available to the employee.

Bureau Commander.
a.

7.

The Training Commander shall identify internal and external training opportunities and
resources that could be made available to the employee. The Training Commander shall further
address broad based Departmental needs that may be a direct result of the event(s) in question.

Bargaining Unit Representative.
a.

6.

Section 3.070

Upon notification by the EIS Coordinator that one of his/her employees has triggered an
intervention review, the Bureau Commander shall direct the appropriate chain of command in
making an assessment of related circumstances and providing a report of findings to the EIS
Coordinator. The Bureau Commander may present the findings and report regarding the
employee’s EIS record to the EIS Review Team. The Bureau Commander shall be responsible
for ensuring that all recommendations for intervention are implemented. The interventions shall
be implemented within a reasonable time, usually not to exceed 24 days from the time the
recommendation was issued.

Ad Hoc Participants.
a.

Additional participants will be included as appropriate to the specific nature of or interest in the
triggering criteria.

VII. System Integrity
A. The Department shall ensure that the Early Intervention System is free of erroneous information. When
an employee disagrees with information contained in his or her EIS report, the information in question
should be brought to the attention of the employee’s supervisor. The supervisor will communicate these
details by requesting a review for a change or removal with the supporting documentation. The request
for change must be made in writing by the employee’s immediate supervisor and approved by the next
supervisor in the chain of command, who will then forward it to the attention of the EIS Coordinator. The
EIS Review Team shall review the information submitted, make further inquiry if necessary, and advise
the concerned supervisors of the historical documentation in the files. The EIS records shall be changed
when they are shown to be incorrect. Moreover, if documentation is received that supports change in the
EIS record for one employee and there are other involved employees with the same standing, changes will
be made for all employees accordingly.

VIII. Access To Early Intervention System & Data
A. Upon request, employees shall be given a copy of their own existing EIS Review Report(s) on file.
Additionally, supervisors may provide employees with a copy of their EIS Review Report with the annual
Performance Evaluation. Supervisors can obtain copies of their employees’ reports via the EIS
Coordinator. The Commander of the Field Support Bureau shall approve exceptions to the policy on
access levels. Users of EIS data shall be strictly held accountable for the information’s privacy and
confidentiality. Inappropriate use may result in discipline and possible criminal prosecution.
B.

Any request for specialized reports using the EIS data shall be directed to the EIS Coordinator and
approved by the Commander of the Field Support Bureau.

IX. Retention of Records
A. Records associated with EIS shall be maintained in accordance with the State of Washington General
Retention Schedule for Law Enforcement Agencies.

Page 5 of 5

Seattle Police Department

Section

Policies and Procedures
Title:

3.080

Chapter:

080 – Education &
Travel Procedures

3 - Employee Welfare
REFERENCES
CALEA standards 33.1.3.
RCW 42.24.150

POLICY
There are different procedures that employees need to take depending upon the type of training and the location
of the training. Training, conferences and seminars are divided into four types of sponsorship:

I.

1).

Seattle Police Department

2).

City of Seattle

3).

State (Washington State Criminal Justice Training Commission)

4).

Other

Employee Procedures
A.

If an applicant for training is sworn personnel then that employee should send any appropriate
approved paperwork through the applicant’s chain of command. The paperwork is forwarded to
the Training Committee. If an applicant for training is civilian, then the appropriate approved
paperwork is forwarded to the A/C of the Field Support Bureau.

B.

The employee must establish who is sponsoring the training (SPD, City, State or Other)
1.

If the training is SPD sponsored then a memo is required.

2.

If the training is City sponsored and a fee is required:

3.

Effective Date: 01/28/04

a.

Link to the City’s In-Web page and retrieve a copy of the registration form
from the TDE Unit. The Training, Development and EEO (TDE) Unit offer
centralized training services for City Employees. Complete the form.

b.

Complete a Travel Request and Approval Form.

c.

Route through applicant’s chain of command. Attach a memo from the chain of
command authorizing the time off.
(1).

If the applicant is sworn, the request is forwarded through the chain of
command of the Training Committee, c/o the Training Section Captain.

(2).

If the applicant is civilian, the request is forwarded through the chain of
command of the A/C of the Field Support Bureau.

If the training is City sponsored and no fee is required:
a.

Complete a memo.

b.

Link to the City’s In-Web page and retrieve a copy of the registration form
from the TDE Unit. The Training, Development and EEO (TDE) Unit offer
centralized training services for City Employees. Complete the form.

c.

Complete a Travel Request and Approval Form.
Page 1 of 3

Section 3.080

Education & Travel Procedures

4.

d.

Route through the applicant’s chain of command.

e.

Forward to the Fiscal Unit (Training/Travel).

If the training is State (Washington State Criminal Justice Training Commission)
sponsored and a fee is required, all paperwork must be forwarded to the Captain of
Training.
a.

5.

6.

7.

II.

Complete an electronic Travel Request and Approval Form along with the
WSCJTC application and route through the chain of command through the
level of Captain (Civilian Manager). Attach a memo from the chain of
command authorizing the time off.
(1).

If the applicant is a sworn employee then it is forwarded to the Training
Committee.

(2).

If the applicant is civilian the request is forwarded through the chain of
command of the A/C of the Field Support Bureau.

If the training is State (Washington State Criminal Justice Training Commission)
sponsored and no fee is required, all paperwork must be forwarded to the Captain of
Training.
a.

Complete the WSCJTC application.

b.

Complete a memo.

c.

Route the form through the applicant’s chain of command through the level of
Captain.

d.

Forward it to the Captain of the Training Section. The Captain of the Training
Section will forward applications to WSCJTC. Do not fill in the “Agency
Authorization” portion of the application. By agreement with the WSCJTC,
only applications signed by the SPD Training Captain will be accepted.

If the training is sponsored by another agency or company (Other) and a fee is required:
a.

Complete an electronic Travel Request and Approval Form.

b.

Complete a registration form.

c.

Route through applicant’s chain of command.
(1).

If the applicant is sworn, the request is forwarded through the chain of
command of the Training Committee, c/o the Training Section Captain.

(2).

If the applicant is civilian, the request is forwarded through the chain of
command of the A/C of the Field Support Bureau.

If Other and no fee is required:
a.

Complete the registration form.

b.

Route through the applicant’s chain of command.

c.

Forward to the sponsoring agency/school.

Responsibilities
A.

Supervisor - applicant’s supervisor shall review and sign the applicant’s Travel Request and
Approval Form.

B.

Fiscal Unit - shall register the employee for the training, process any payments or advances and
notify the applicant when a cash advance is ready for release, if the training is approved.

Page 2 of 3

Education & Travel Procedures

C.

III.

Section 3.080

Employee - Contact the Fiscal Unit if all the necessary documents are not included (such as an
airline ticket or meal allowance prior to the trip).

Post-Training requirements
A.

Employees returning from any seminar, convention or school that required Department funds
shall submit to the Training Section a completed Individual Course Attendance Record (Form
31.0). In addition, an employee may be required to forward a written summary of the training
acquired, including any written materials, to the Training Section for review and duplicating.

B.

The employee shall complete the expense claim portion of the Travel Request and Approval
Form.

C.

1.

Sign the form, certifying the accuracy of the costs and verifying the costs were incurred
while on Department business and attach the original receipts.

2.

Return any unexpected portion of the advanced funds on or before the fifteenth calendar
day following the close of the authorized event period, in compliance with the
provisions of RCW 42.24.150.

The employee’s commander or civilian equivalent shall then review the claim and ensure that
the claim receipts and any unexpended funds are submitted to the Fiscal Unit.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

3.090

Chapter:

3 - Employee Welfare

090 - Employee Recognition
Awards Program

PURPOSE
The Seattle Police Department Employee Recognition Awards Program will formally recognize and reward
exceptional performance and outstanding contributions made by the sworn and civilian employees of this
Department during each calendar year, and the process will be guided by our Mission, Vision and Core Values.

I.

Eligibility
A.

II.

All permanent, full time or part time Seattle Police Department employees or temporary
employees having at least 3 years with the Department are eligible to participate in the Awards
Program.

Awards Process
A.

B.

Employee Recognition Committee (ERC)

1.

An Employee Recognition Committee (ERC) shall be established to oversee the
Employee Recognition Awards Program.

2.

The Human Resources Bureau will select the ERC members and have lead
responsibility for the Committee. The ERC should have representatives from each of
the bureaus which may include civilian, sworn, management and support staff members
of the ERC will serve 3 year terms.

3.

The ERC will meet as needed and as determined by the Human Resources Bureau to
initiate the nomination process, review nominations, select the award recipients, and
coordinate the awards ceremony.

Award Categories

1.

Medal of Valor

a.
2.

Medal of Courage

a.
3.

Effective Date: 9/23/03

An individual recognized for going above and beyond the expectations of their
position which impacted a problem, issue or event.

Excellence

a.
5.

Awarded to civilian employees who take action during an emergency with the
intent to save a life, help the injured, or assist law enforcement.

Outstanding Public Service

a.
4.

Awarded to sworn employees who knowingly perform conspicuous acts of
courage under life threatening circumstances so that others might live.

Consistently demonstrated exceptional work performance which made positive
contributions to the Department.

Community Ambassador

Page 1 of 2

Section 3.090

Employee Recognition Awards Program

a.
6.

Cultivated a productive working relationship between community members and
the Seattle Police Department.

Inspirational

a.

Consistently promoted a can-do approach which inspired others to achieve
performance excellence.

7.

Innovation

a.

Developed a creative solution to a long standing problem which
embodied the characteristics of courage, risk-taking and/or
perseverance.

Note: The ERC may add, delete, or change categories or definitions as
necessary.
C.

D.

E.

Nomination Process

1.

This is an employee generated awards program in which any Department employee
may nominate another eligible Department employee or work group based on the seven
award categories. A work group may consist of a team, work unit, squad or
combination of individuals working together.

2.

The ERC will publicize the Awards Program and nomination process and distribute the
nomination packets throughout the Department.

3.

The nominator must complete the nomination form and return it to the ERC by the
specified deadline. In addition, the nomination form should include a detailed
description of why the nominee qualifies for the award. The nominator is responsible
for identifying two additional references. The nominator must give each reference a
Nomination Reference Form to be completed by the reference and submitted to the
ERC by the specified deadline.

4.

At the conclusion of the nomination period, the ERC will review the nominations and
select the award recipients.

Selection Process

1.

Award nominations will be reviewed by the Nomination and Selection sub-committee
of the ERC. The sub-committee will evaluate and select the finalists through a “blind
selection process” in which the nominations reviewed will be absent the nominee’s
identity. This will provide a consistent, unbiased and credible selection of the award
recipients. The recipients will be selected based on the merits of their achievements.

2.

The sub-committee will present the finalists to the full ERC who will approve the final
selection for each of the categories. The award recipients will be notified, and the
selections will be publicized Department-wide.

Awards Package

1.

Page 2 of 2

The Chief of Police will present the awards package to each award recipient at the
annual Employee Recognition Awards ceremony. The awards package may include an
engraved memento, gift certificate, paid day off and/or a certificate of appreciation. The
ERC will determine the awards package on a yearly basis.

Seattle Police Department
Policies and Procedures
Title:

Section

3.160

Chapter:

3 - Employee Welfare

160 - Honor Guard

POLICY
The Honor Guard shall provide official Department representation at ceremonial occasions as directed by the
Chief of Police or his designee. These occasions include, but are not limited to: officers killed in the line of
duty, officers that die during service, officers that die after retirement, out-of-agency services (e.g., citizen honorariums, parades, civic events), and National and State memorial services (e.g. National Law Enforcement Memorial Week, Washington, D.C., Medal of Honor Awards, Olympia, WA, etc.).
The Honor Guard shall aspire to highest level of professionalism in all aspects of operation. Individual members shall maintain the highest standards of integrity.

I.

Command Structure
A.

B.

C.

Deputy Chief of Operations
1.

Responsible for the overall administration of the Honor Guard.

2.

Will designate two members of the Honor Guard as Honor Guard (Unit) Commanders.

Honor Guard Commanders
1.

Responsible for planning, organizing, staffing, training, directing, controlling, and coordinating all ceremonial Honor Guard functions.

2.

Shall serve as Department coordinators for all “Killed In The Line of Duty” services.

3.

Shall designate a Detail Commander.

Detail Commander
1.

D.

The Detail Commander shall be responsible for:
a.

The overall operation of the Honor Guard at a particular event in the absence of
a Honor Guard Commander,

b.

Assignment of personnel to a detail,

c.

Formal notification of assignments through tele-communications or Department
mail,

d.

Making arrangements for transportation, equipment, lodging, expenses, etc.,
and

e.

Operation and completion of the detail, i.e., inspection of personnel and equipment, compliance with rules and regulations, ceremonial protocol, etc.

Honor Guard’s Quartermaster
1.

Effective Date: 3/5/02

One member will be appointed by the Honor Guard Commanders to serve as Quartermaster. The Quartermaster will be responsible for:
a.

Equipment and uniform acquisition and dispersal, and

b.

Maintenance of all records under their control.

Page 1 of 3

Section 3.160

Honor Guard

II.

Membership
A.

The Honor Guard shall consist of at least 25 members (including the two Honor Guard Commanders). Members shall be sworn officers and may be from any section within the Department.

B.

Qualifications
1.

Satisfactory completion of the police officer probationary period as determined by the
Personnel Section.

2.

No excessive sick time usage. Sick time use must not exceed Department averages.

3.

No excessive tardiness for work.

4.

Supervisor recommendation.
a.

5.

No sustained findings related to Department charges for the 12 months preceding the
application and no discipline action pending at the time of application.
a.

III.

The applicant’s immediate supervisor (Sergeant or above) must submit a written recommendation approving the officer’s application for membership in the
Honor Guard. Supervisors should consider the applicants work and attendance
records.

Department charges are defined for this section as charges that would tend to
bring dishonor to the Honor Guard.

6.

Ability to maintain military bearing while performing tasks in adverse conditions for
prolonged periods of time.

7.

Successful completion of an oral board interview.

8.

Willingness and ability to respond to Honor Guard assignments, training, and other details with minimal notice.

Member Responsibilities
A.

B.

C.

Membership in the Honor Guard brings with it certain responsibilities. These responsibilities
include, but are not limited to:
1.

Maintaining all issued equipment and uniforms in excellent condition,

2.

Returning all issued uniforms and equipment in excellent condition to the Honor
Guard’s Quartermaster when membership in the Honor Guard has ended,

3.

Maintaining outstanding personal appearance,

4.

Attending all assignments, training and other details as assigned, and

5.

Proper performance of assigned duties.

Duty Assignments
1.

Honor Guard members designated to participate in an approved function shall first be
selected from available members on shift at the time of assignment. Approved participation in an Honor Guard function shall be considered a duty assignment.

2.

All Overtime Requests shall be approved by a Honor Guard Commander and forwarded
for final review and approval to the Deputy Chief of Operations.

Training
1.

Page 2 of 3

The Honor Guard will be authorized at least six scheduled training sessions annually
and additional practices as needed for a “Killed In The Line Of Duty” service. Sched-

Section 3.160

Honor Guard

uled training sessions will be published in the official SPD Notices at least one week in
advance of the training session. Additional training sessions and practices must be approved by the Deputy Chief of Operations.
2.

D.

Removal
1.

IV.

Members are expected to attend all training and practice sessions and to make themselves available for Unit details. Members who fail to attend three practices or who decline three Honor Guard assignments in any given calendar year shall be subject to removal from the Honor Guard.

Any member who fails to fulfill their obligation to the Honor Guard as identified in this
manual section may be removed from the Unit after an appropriate review by:
a.

Both Honor Guard Commanders, and

b.

The Deputy Chief of Operations.

Uniforms and Equipment
A.

Restrictions
1.

The official Seattle Police Department Honor Guard Uniform will not be worn at any
unauthorized function without prior written approval of an Honor Guard Commander.
a.

B.

For the purposes of this section, an unauthorized function is one to which a
member has not been assigned by a Honor Guard Commander as an official
representative of the Honor Guard.

Replacement / Repair
1.

No more than two uniform replacements will be permitted per calendar year for the
Unit.

2.

Uniform and equipment repair will be made as needed.

3.

Purchase or replacement of other equipment will be authorized only on a need basis.

4.

All requests for disbursement of funds will be enumerated on a Purchase and Supply
Request (form 1.5) and forwarded through an Honor Guard Commander to the Deputy
Chief of Operations for final approval.

5.

The Honor Guard’s Quartermaster will coordinate all uniform and equipment needs,
and will ensure that equipment is maintained in proper condition.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

3.170

Chapter:

3 - Employee Welfare

170 - Honoring those Killed
in the Line of Duty

POLICY
The Seattle Police Department has a long tradition of honoring officers who have given their lives in the line of
duty. No greater sacrifice can be asked, and there is no more solemn an occasion than the tragic loss of a police
officer. The Department and its members pay tribute to fallen officers and in a demonstration of respect and
honor shall adhere to the protocols set forth. Other protocols may be established as circumstances dictate.

I.

II.

Definitions - General Information
A.

Badge of Mourning: The Seattle Police badge, with a one-half inch (1/2”) wreath of black tape,
or similar material, affixed horizontally across the center.

B.

Local Agency: A law enforcement agency in King, Pierce, or Snohomish counties.

C.

On May 15, of each year, all police facility flags will fly at half-mast in recognition of Peace
Officers Memorial Day.

D.

The Chief or his designee shall designate the uniform of the day for all “Killed in the Line Of
Duty” services.

E.

Variance from this manual section shall be made only by the Chief or his designee.

Seattle Police Officers and Firefighters
A.

The badge of mourning shall be affixed immediately after the death of an officer or firefighter,
and will remain until 72 hours after internment or memorial service.

B.

All flags at police facilities shall be lowered to half-mast at the time of death and will remain at
that position until 72 hours after internment or memorial service.
1.

III.

IV.

V.

A traditional banner may be affixed to police facilities recognizing the fallen officer.
These banners are made of cloth or nylon and are blue and black in color.

Other Local Agencies
A.

The badge of mourning will be worn only on the day of death and again on the day of internment
or memorial service.

B.

Flags will not be lowered.

Other Washington Jurisdictions
A.

The badge of mourning will be worn only when directed by the Chief or his designee.

B.

Flags will not be lowered.

Jurisdictions Outside Washington
A.

No local observance.

B.

Officers attending services will wear a badge of mourning only while enroute to or from, and
while actually attending, the service.

Effective Date: 7/1/96

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

3.180

Chapter:

3 - Employee Welfare

180 – Illness & Injury

REFERENCES
CALEA standards 22.2.1, 41.3.7

I.

Confidentiality of Medical Information
A.

II.

Medical Absence Reports (form 2.11) are personnel records and are afforded protection from
unwarranted disclosure, under R.C.W. 42.17.310. It is the responsibility of Department
supervisors and administrators to ensure that employees' personal privacy is respected. It is
necessary to regard an employee’s medical condition as confidential information, and should not
be disseminated without their permission. This includes notification about employee illness issues
sent via radio, e-mail, group-wise, or VMDT. In any instance of a Department-wide notification
being made, do not disclose medical information about an employee without their permission.

Definitions
A.

“Eligible family member” for the purposes of sick leave usage means:
1.

The employee’s dependent child - i.e. the biological, adopted, foster or step child of an
employee or his or her spouse/domestic partner, or a legal ward of a child for whom the
employee or his or her spouse/domestic partner stands in loco parentis who is
(a)

Under eighteen (18) years of age; or

(b)

(18) years of age or older and incapable of self-care because of a mental or
physical disability.

2.

The employee’s domestic partner designated by the employee in an Affidavit of
Domestic Partnership or otherwise as provided by the SMC Section 4.30.010.

3.

The grandparents of an employee or his or her spouse/domestic partner (i.e. the parent of
an employee’s birth, adoptive, foster or step parent; or the parent of an employee’s
spouse’s or domestic partner’s birth, adoptive, foster or step parent).

4.

The employee’s birth, adoptive, foster or step parent or an individual who stood in loco
parentis to the employee when the employee was a child; or a birth, adoptive, foster or
step parent or individual who stood in loco parentis to the employee’s spouse or domestic
partner when the spouse or domestic partner was a child.

5.

The employee’s legally recognized spouse.

B.

“Health care professional” means a person whose services are of a type for which compensation
is paid under any City health care plan.

C.

Eligibility - Family and Medical Leave
1.

If you are currently married, or participating in a domestic partnership and use your
accumulated sick leave as authorized by the Family and Medical Leave Ordinance you
must establish eligibility as follows:
a.

Effective Date: 2/18/08

File an Affidavit Of Marriage / Domestic Partnership with the Human Resources
Section during the regularly scheduled open enrollment for medical coverage, if
currently married or participating in a domestic partnership.
Page 1 of 9

Section 3.180

Illness & Injury

D.

III.

b.

File an Affidavit Of Marriage / Domestic Partnership with the Human Resources
Section if you wish to use the benefits of the Family and Medical Leave
Ordinance, within 30 days of the commencement date of a marriage or
establishing a new domestic partnership.

c.

File a Statement Of Termination Of Marriage / Domestic Partnership (City of
Seattle form) with the Human Resources Section within 30 days of a divorce or
termination. You may not file a new Affidavit Of Marriage / Domestic
Partnership until 90 days have elapsed from the termination of the prior
partnership.

Place of recovery:
1.

The residence at which the employee resides when commuting daily to work,

2.

The hospital at which the employee is admitted, or

3.

Any other address specifically identified by the employee as their residence during the
recovery period.

Accumulation/Use of Sick Time - LEOFF II and Civilian Employees
This manual subsection is meant to be a guide and is not meant to confer any rights independent of labor
agreements, ordinances, civil service regulations or state statutes relating to sick leave. Sworn employees
appointed after September 30, 1977, “and who are represented by the Police Officers' Guild will receive
whatever benefits of the City's sick leave program as are established in the labor contract between the
City and such organization.” (Reference: SMC 4.24.010)
A.

All classified Civil Service employees are eligible for cumulative sick leave per Civil Service
regulations.
1.

IV.

Exempt employees are eligible for cumulative sick leave per SMC Chapter 4.24.

B.

Employees shall accumulate sick leave credits from the date of entering City service and shall be
entitled to such leave with pay after thirty calendar days of employment.

C.

Officers appointed after September 30, 1977 (LEOFF II) and civilian employees who accrue sick
leave may use accumulated sick leave to care for their eligible family member (as defined by
SMC 4.04.005, Section A) and the absence of the employee from work, or when such absence is
recommended by a health care professional. This ordinance imposes no limitation on the amount
of accumulated sick leave that may be used for the care of dependent children and other
authorized persons. (See also Section 1.273 - Family and Medical Leave.)

D.

Conditions that do not qualify an employee to use cumulative sick leave:
1.

When an employee is suspended or on leave without pay and when laid off or on other
non-pay status,

2.

If an employees sickness occurs when off work, on weekends (furloughs), holidays, or at
any other time outside the regular work schedule,

3.

If an employee has a slight illness or indisposition which does not prevent the employee
from performing their regular duties,

4.

When the disability is self-inflicted through deliberate or negligent actions by the
employee, and

5.

If an employee is injured or disabled while working for an employer other than the City
of Seattle and the illness or disability arises there from.

Sick Leave for LEOFF I Employees
A.

Page 2 of 9

LEOFF I employees are entitled to take up to six months of sick leave per indisposition.

Section 3.180

Illness & Injury

B.

V.

Officers appointed prior to October 1, 1977, (LEOFF I) are not eligible for the benefits of the
Family and Medical Leave Ordinance -in that they cannot use accumulated sick leave while on
Family Medical Leave.

Disability and Ordinary Illness (Sworn and Civilian)
A.

All sick time will be assumed to be ordinary illness or off-duty incurred injury; and income tax
will be withheld, unless:
1.

The sick time involves an injury incurred during on-duty time, and all required and/or
appropriate Industrial Injury forms are completed and submitted in a timely manner as
provided for in Part VII of this procedure; or

2.

The illness or injury can be clearly shown to be service connected, and all required and/or
appropriate Industrial Injury forms are completed and submitted in a timely manner as
provided for in Part VII of the procedure.
NOTE: Both 1 and 2 above must be properly documented.

B.

Utilization of Long Term Disability for LEOFF II and Civilian Employees
1.

If the employee is utilizing the long term disability insurance provided by SMC 4.34.055
or current collective bargaining agreements, the employee will (after a 30 day elimination
period for LEOFF II officers or a 90 day elimination period for civilians) have the option
whether to utilize sick leave, compensatory time, or vacation time prior to being placed
on an unpaid leave of absence.

2.

Where an employee has exhausted their sick leave balance, the employee may use
vacation time for medical reasons only with prior approval of the Chief of Police or his
designee.

C.

Endorse any checks from the State of Washington, or any insurance companies (received as
disability compensation for periods wherein City pay is received), as payable to the “City of
Seattle Treasurer's Office.” Submit these checks to the Department's Fiscal, Property, and Fleet
Management Section promptly upon receipt.

D.

As soon as notification is received that an employee is sick or injured, the supervisor shall
prepare a Medical Absence Report (form 2.11) and immediately forward the appropriate copy to
the Employment Services Lieutenant.
1.

A Medical Absence Report (form 2.11) is to be completed for all authorized use of sick
leave that results in time loss.

2.

A Medical Absence Report (form 2.11) is a confidential document that becomes part of
the employee's personnel file. Therefore, the original and all copies shall be forwarded in
a sealed envelope.

3.

The original form shall be retained by the commanding officer of the absentee. When the
employee returns to duty, the first line supervisor shall enter the date and time of return
and sign it, obtain the employee's signature on the form, and forward it in a sealed
envelope to the Wellness and Accountability Lieutenant.

4.

A supervisor from the sick or injured person's unit of assignment shall contact the
employee at least once every three days during the first two weeks of absence.
Supervisors shall immediately notify their commanding officer of any suspected violation
of sick leave regulations. After the first two weeks, future contacts shall be made by the
Employment Services Lieutenant. Supervisors are encouraged to maintain contact with
employees during lengthy absences.

5.

During long-term absences due to sickness or injury, the Employment Services
Lieutenant (or designated representative) is required to contact the employee periodically
throughout the absence and shall report any unusual circumstances to the employee's
Page 3 of 9

Section 3.180

Illness & Injury

Bureau Commander. The Employment Services Lieutenant shall keep records of contacts
made with employees.
NOTE: Timekeeping - When an employee working other than a 5 and 2 schedule begins
an anticipated or obvious extended sick leave (15 or more calendar days), they shall be
placed on a 5 and 2 schedule. Employees and supervisors are reminded that should a
LEOFF II or civilian employee use all of their accumulated sick leave, they must use any
other accumulated time (vacation, comp, holidays, etc.) before they go to a no-pay status.

VI. Sick Leave Reporting Responsibility
A.

B

Personnel who are sick or injured and are unable to appear for duty shall notify or have
notification sent to their supervisors or commanding officers at the beginning of or prior to the
start of their regularly assigned shift on the first day of their request to be absent from duty.
1.

Notification of the employee’s supervisor shall be as soon as possible when an illness (or,
for LEOFF II and civilian employees, care for a dependent child, spouse, or domestic
partner’s illness) occurs while on vacation or compensatory time off and will extend into
the period in which the employee is to return to duty.

2.

A completed Family and Medical Leave (FML) certification must be on file in order for a
period of absence to be designated and reported as FML.

Place of Recovery
1.

While on sick leave, an employee shall not leave their place of recovery without prior
permission from the Director of Human Resources or the Employment Services
Lieutenant. Permission shall not be denied if the employee has a signed health care
provider’s certification advising that the employee is unable to work and that recovery
from the illness or injury will not be impeded by allowing the employee to leave their
place of recovery.
a.

2.

Exceptions to the requirement for prior permission are visits for medical
treatment, sudden unexpected personal emergencies, attendance at religious
services, and voting.

Employees who change their place of recovery shall promptly notify the Employment
Services Lieutenant. In any event, notification must be made within 48 hours.
NOTE: Employees who wish to recover at an address outside the Puget Sound Basin
shall make a written request to the Director of Human Resources justifying the need to
recover outside the immediate area. LEOFF I officers will be governed by the rules of
the Seattle Police Pension Board when requesting out of state travel during sick leave.

VII. Return To Duty
A.

The Washington State Insurer Activity Prescription Form (APF) replaced the Department’s
Medical Certification for Work (form 2.15) as of February 19, 2008. This form is available
through the SPD Web.

B.

LEOFF I Employees
1.

Sworn personnel (hired prior to October 1, 1977), before returning to duty from an
absence due to illness or injury of more than five (5) consecutive days, shall submit a
health care provider’s certification on a Insurer Activity Prescription Form (APF) to their
supervisor and to the Employment Services Lieutenant attesting to their fitness for duty.
a.

Page 4 of 9

The Seattle Police Pension Board may require a separate examination. A Board
Doctor shall conduct this examination.

Section 3.180

Illness & Injury

b.

C.

The Director of Human Resources (or designee) shall then inform the employee
via the chain of command, whether their return is to remain conditional or their
return is to a full duty status.

LEOFF II and Civilian Employees
1.

All uses of sick leave, except for funeral leave, which exceed four (4) consecutive days
and any illness or injury in which the health care provider’s certification approves return
to work with medical or physical restrictions must be reported on a Insurer Activity
Prescription Form (APF). Forward the completed form to the Employment Services
Lieutenant.

VIII. Procedure for Reporting On-Duty Injury
A.

All employees shall promptly report each occupational illness or injury to their immediate
supervisor, regardless of the degree of severity.

B.

An Investigating Supervisor's Report of Employee's Industrial Injury (form 2.22) must be
completed by a supervisor for each incident of an employee injury (including verifiable
occupational exposure or illness) not previously reported.
1.

It shall include specific information that describes how and why the illness or injury is
“service connected.” The completed form shall be distributed with the original and one
photocopy to the Safety Officer and one photocopy each to the Employment Services
Lieutenant, Personnel Records -Team and the employee’s unit of assignment (4 copies).

C.

If the illness or injury results in any work time loss, a Medical Absence Report (form 2.11) must
be filled out for the injured employee by a supervisor. The supervisor shall note on the form, the
General Offense Number or other pertinent information to establish the injury or illness as duty
related.

D.

The Insurer Activity Prescription Form (APF) must be completed whenever an employee
receives medical attention from a health care provider for an on-duty injury, prior to their return
to duty.
1.

This form requires completion and a signature from the attending health care –
professional.

E.

Copies of accident reports, Officer Statements (form 9.27), and supervisor's reports pertaining to
the employee's injury or illness shall be sent to the Safety Officer at the earliest date.

F.

LEOFF II Officers and Civilian Personnel - Report of Injury, Labor and Industries Self Insurer
Accident Report (SIF-2)
1.

Under State law an employee must file a claim within one year from the date of the
accident or within two years from the date a health care provider has advised the
employee that they have contracted an occupational disease.

2.

Prompt reporting assures each worker that their injury will receive adequate medical
attention and that other applicable benefits will be provided on a timely basis.

3.

The first line supervisor must be notified of any industrial incident and shall be
responsible for following through on further reporting requirements.

4.

When to Report:
a.

Where there has been a sudden unexpected and tangible event that results in
injury to an employee, the employee is required to report the incident
immediately to their supervisor. In no event shall the employee report the injury
later than the scheduled end of the current work shift.

b.

Where an employee is uncertain as to any particular event but has reason to
believe the symptoms are related to on-the-job exposure, the employee shall
Page 5 of 9

Section 3.180

Illness & Injury

report the symptoms and suspicion of industrial causation to their supervisor
immediately. In no event shall the injury be reported by the employee later than
after the start of the employee's next scheduled shift.
5.

Reporting Procedures
a.

Page 6 of 9

The Supervisor upon receipt of such report shall always complete an
Investigating Supervisor’s Report of Employee Industrial Injury (form 2.22). A
Self Insurer Accident Report (SIF-2) should be filled out by LEOFF II or civilian
employees (or supervisor) if any medical treatment is required.
(1)

Medical treatment is defined as care provided by a non-departmental
medical clinic or personnel. For example, if the only medical treatment
were by Medic I under a health care provider’s direction, a SIF-2 would
not be necessary.

(2)

If there is no medical treatment documented by a SIF-2 form, any time
loss will be charged to the sick leave of the employee.

b.

The top portion of the Self Insurer Accident Report (SIF-2) must be completed by
the injured employee, or their representative if the injury is severe and the
employee cannot personally complete the form.

c.

The employee shall retain their copy of the form. Special attention should be
directed to the reverse of this copy, which contains a statement of the worker's
rights and obligations. The supervisor shall review this with the worker at the
time the form is distributed.

d.

The immediate supervisor shall complete the lower portion of the form (entitled
“employer”) and may make a photocopy of the completed form for Unit records
purposes.

e.

The completed form shall be delivered to the Industrial Insurance Unit, mail stop
13-13-01, in the City Personnel Department within 24 hours.
(1)

If mailing or transportation of the report will exceed 24 hours, the
supervisor shall call the Industrial Insurance Office and provide a
telephone report of the accident.

(2)

If the accident notification occurs on a weekend or holiday, the report
shall be delivered by the next working day to the Industrial Insurance
Office.

f.

A photocopy of the completed form will be sent to the Employment Services
Lieutenant.

g.

The supervisor should also obtain from the employee the details of the incident
including, but not limited to:
(1)

The date, time, and place where the incident occurred; names of
witnesses and co-workers present,

(2)

Identification of the vehicle(s) or equipment involved in the incident,

(3)

History of prior similar incidents at this location or with this employee (if
any),

(4)

Immediate symptoms/signs of injury perceptible by the supervisor,

(5)

Symptoms/signs reported by the injured employee, and

(6)

The name and address of the health care provider who will be providing
initial treatment.

Section 3.180

Illness & Injury

G.

XI.

i.

Whenever possible, the employee and the supervisor should complete the form at
the initial meeting.

When an employee receives medical treatment or suffers time loss from work as the
result of an occupational injury or illness, a Return to Work/Time Loss Certification (City
of Seattle form CS 32.35) must be completed, in addition to the State’s Insurer Activity
Prescription Form (APF). This form is initially completed by the employee and the
health care provider. Signatures of the employee, -health care provider, and a supervisor
are required prior to forwarding the form to the Employment Services Lieutenant.

Sick Leave Abuse Investigations
A.

X.

The supervisor should review with the employee, all portions of the claim form
and assist the employee with any questions on the manner of completing the
form.

Additional Procedures for Processing On-Duty Injury/Return to Work for LEOFF II Officers
(hired after September 30, 1977) and all civilian Employees
1.

IX.

h.

The Employment Services Lieutenant shall report sick leave abuse cases in writing to the Director
of Human Resources, who shall have the responsibility to forward this report to the employee's
Bureau Commander for resolution.
1.

The Employment Services Lieutenant is authorized to act as an agent of the Seattle Police
Disability Board for the purpose of investigating and administering disability leave rules
and regulations of the Disability Board.

2.

The employee's supervisor and the Employment Services Lieutenant shall be alert for
indications of sick leave abuse/violation. The employee's commanding officer shall be
notified of any suspected abuse or violation of the sick leave rules.
a.

Inquiries into an employee's status on sick leave shall normally be conducted via
telephone.

b.

The employee's supervisor or the Employment Services Lieutenant or their
designee may visit an employee's place of recovery when an abuse or violation of
sick leave rules is suspected or when attempts at telephone contact have been
unsuccessful.

Mandatory Reporting Program
A.

Employees who have been determined to have used an excessive amount of sick time that is not
FML certified or indicates some pattern of sick time abuse, may at the discretion of the Director
of Human Resources, be assigned to the Mandatory Reporting Program.

B.

Employees assigned to the Mandatory Reporting Program shall be required to submit a Insurer
Activity Prescription Form (APF) signed by their health care provider, before returning to work.
This procedure must be followed for any absence that resulted in the use of sick time.

C.

Sworn LEOFF I employees assigned to the Mandatory Reporting Program who return to work
after more than five (5) consecutive days of sick leave shall be considered to have returned to
duty on a conditional basis. The Director of Human Resources (or designee), after reviewing the
employee's Insurer Activity Prescription Form (APF) will determine if a return to duty shall be
granted.

Referring Employees for Psychological Evaluation by a Consulting Psychiatrist/
Psychologist
A.

An employee's Bureau Commander may make a request for referral to a psychologist by
contacting the Director of Human Resources and providing documentation of the behavior
affecting an employee’s ability to perform their duty. The Director of Human Resources shall
Page 7 of 9

Section 3.180

Illness & Injury

make any referrals to an outside consultant, if deemed necessary. Psychological evaluations are to
be conducted in accordance with the Americans with Disabilities Act.
B.

If an outside consultant is used, a written evaluation of the employee shall be required from the
consultant. The evaluation shall include the following:
1.

An assessment of the employee's ability to perform full duties or a recommendation to
place the employee on limited duty.
a.

If the recommendation is for limited duty, an estimate of how long it will be
necessary to keep the employee on limited duty and what limitations will apply.
Normally limited duty shall not last longer than sixteen weeks, except for
pregnant employees per SMC 4.10. See Section 1.269 - Limited Duty
Assignments.

b.

If limited duty is recommended, the consultant shall specify what support
services or follow-up visits may be needed.

C.

The consulting psychologist, the employee's Bureau Commander, and the Director of Human
Resources (or designee) shall review the evaluation and decide on a recommended course of
action, which shall be forwarded to the Chief of Police for concurrence.

D.

If limited duty is the selected course of action, the necessary paperwork shall be completed by the
Employment Services Lieutenant and handled in accordance with the Department's limited duty
policy.

XII. Surrendering Firearms While on Sick Leave
A.

Officers commencing sick leave for mental or emotional stress shall immediately surrender all
Department-issued firearms in their possession to their immediate supervisor. The firearm(s) shall
be turned over to the officer's immediate supervisor for safekeeping until the employee is released
back to duty. The Employment Services Lieutenant will be responsible for taking possession of
the firearm from the immediate supervisor.

B.

Throughout the duration of a sick leave for mental or emotional stress, an officer is relieved from
the obligation to take the proper police action that would ordinarily fall to a police officer in an
off-duty status. Nothing in this statement is meant to relieve an officer from proper actions short
of direct involvement or intervention, such as reporting emergencies to 911 and recording their
observations of criminal conduct.

XIII. Restrictions on Employment Activities While on Sick Leave
A.

No Department employee shall engage in any profession, trade, or occupation, for pay or as a
volunteer, including any type of military service or duty, while on sick leave, extended disability
leave, or on release time. (See Section 1.289 - Secondary Employment.)
NOTE: Upon written request, permission to engage in secondary employment while on extended
sick leave may be granted upon a health care provider’s medical recommendation to the Director
of Human Resources and upon approval from the Chief of Police. Permission must be granted in
writing prior to engaging in each such employment activity.

XIV. Reporting of Injuries to Reserve Officers
A.

All reserve officers are required to report any occupational injuries or exposures that occurred
while representing the City of Seattle as an on duty reserve officer. These injuries shall be
reported to the Precinct Reserve Squad Supervisor, or to an available patrol supervisor.

B.

Reporting of injuries to reserve officers is covered under RCW 51.12.035 and RCW 51.12.040,
and have significant procedural differences when compared to the reporting of injuries to full
time officers. The injury documentation is processed through the City of Seattle Risk Managers
Office, utilizing insurance forms that are specific to Reserve Officers. These forms include the
following, which are available through the Precinct Reserve Squad Supervisor, or the Reserve

Page 8 of 9

Section 3.180

Illness & Injury

Unit Administrative Supervisor. Copies of all completed forms must be forwarded to the Reserve
Unit Administrative Supervisor.

C.

D.

1.

Proof Of Loss-Short Term Disability Benefits

2.

Authorization to Release Information

3.

Proof of Loss-Medical Benefits

4.

Proof of Loss-Accidental Death Insurance

5.

Proof of Loss-Accidental Dismemberment Insurance

Regardless of severity, all injuries or exposures incurred by the Reserve Officers must at a
minimum be documented on an Investigating Supervisors Report of Industrial Injury. Copies of
this form shall be forwarded as follows:
1.

The original and 1 photocopy to the Safety Officer.

2.

Photocopy to Personnel services.

3.

Photocopy to the Precinct Reserve Squad Supervisor.

4.

Photocopy to the Reserve Unit Administrative Supervisor.

Limited Duty Assignments
1.

Reserve Officers who are experiencing a short-term disability or injury may, with the
approval of their Precinct/Section Commander, be assigned to the limited duty position
within their precinct or unit of assignment.

2.

Reserve Officers will be required to submit documentation of their medical condition
requiring a limited duty assignment to their Precinct Reserve Squad Supervisor. This
documentation will include any limitation or restriction, and all medications that are
listed as schedule narcotics. A photocopy of this documentation shall be forwarded to the
Reserve Unit Administrative Supervisor.

3.

Limited Duty assignment will normally be limited to no more than 16 weeks, but can be
extended at the discretion of the reserve officers Precinct/Section Commander.

4.

Reserve Officers may not work any form of police related secondary employment while
assigned to a limited duty position.

Page 9 of 9

Seattle Police Department
Policies and Procedures
Title:

Section

3.200

Chapter:

3 - Employee Welfare

200 - Limited Duty Assignments

PURPOSE
The Department recognizes the occasional need for temporarily assigning an employee who is experiencing a
short-term disability to a “limited-duty” assignment. During the period of the temporary assignment, the employee so assigned will be expected to perform all of the duties of the limited-duty assignment.

I.

Definitions
A.

Limited-duty assignment: An assignment which may not require the employee to perform all of
the duties normally required by the Department for the employee’s particular rank or job classification. Such assignments are not specifically reserved for temporarily disabled employees and
may be filled by employees as regular assignments, based on the needs of the Department.
1.

II.

B.

Short-term disability: A physical or mental disability which a qualified physician or psychologist has determined will temporarily prevent the employee from performing all of the duties of
the position to which they are normally assigned. Such disability, however, may not prevent the
employee from temporarily performing in an appropriate limited-duty assignment.

C.

Temporary assignment: For the purpose of this manual section, the assignment of an employee
with a short-term disability to a limited-duty assignment for a period not to exceed sixteen (16)
weeks (per SMC 4.10 the sixteen week limit does not apply to pregnant employees).

Responsibilities
A.

B.

III.

Employees who are working in a limited-duty assignment are not allowed to work for
secondary employers.

The employee who has incurred a short-term disability shall be responsible for:
1.

Requesting a limited-duty assignment in writing to their Bureau Commander.

2.

Providing all forms and statements necessary to justify such an assignment.

3.

If so assigned, providing progress reports, as requested by the Employment Services
Lieutenant.

The Bureau Commander of the employee requesting a limited-duty assignment shall be responsible for providing to the Director of Human Resources:
1.

A written request verifying the need for such an assignment.

2.

All required forms and statements furnished by the employee.

C.

The Employment Services Lieutenant shall be responsible for the monitoring, coordinating, and
processing of all limited-duty assignments.

D.

The Director of the Human Resources Bureau and the employee’s Bureau Commander shall be
responsible for the approval of limited-duty assignments.

Limited Duty Requests
A.

Requests for a limited-duty assignment may be made by any employee who has incurred a
short-term disability.

Effective Date: 5/20/04

Page 1 of 3

Section 3.200

Limited Duty Assignments

1.

IV.

Requests shall be in written form, addressed to the employee’s Bureau Commander, and
sent through the chain of command. The written request shall include:
a.

Identification and brief history of the employee’s disability.

b.

A statement explaining why the disability justifies assignment to a limited-duty
assignment.

c.

An attached Medical Release for Work (form 2.15) from the employee’s attending physician describing the disability, the limitations it causes, a prognosis
stating an approximate date of recovery, and a statement indicating the employee is medically qualified to perform in a limited-duty capacity.

2.

Upon receiving a request for a limited-duty assignment, the employee’s Bureau Commander shall forward the employee’s request and their Medical Release for Work to the
Director of Human Resources and include a brief Memorandum verifying the need for
the assignment.

3.

If a Bureau Commander requests that an employee with a short-term disability be assigned to a limited-duty assignment, such request shall be in writing. This request
should state the purpose and duties of the assignment.

4.

Upon receiving the three required documents, the Director of Human Resources shall
have the Employment Services Lieutenant evaluate the request for an assignment and
identify suitable limited-duty assignments. In evaluating the request, the Employment
Services Lieutenant shall:
a.

Evaluate the disabled employee's ability to perform the duties of the limitedduty assignments available.

b.

Determine whether the proposed work is a productive function and the Bureau
Commander of the unit of assignment has clearly justified the need for such
work.

c.

Ensure the period of assignment will not require the employee to exceed the
maximum time allowable for a limited-duty assignment.

5.

Upon completion of the evaluation, the Employment Services Lieutenant shall make a
written recommendation to the Director of Human Resources supporting or rejecting the
request.

6.

The Director of Human Resources and the employee’s Bureau Commander shall review
the recommendation along with the supporting documents and approve or disapprove of
the limited-duty request.

Reporting
A.

The Employment Services Lieutenant shall monitor the condition of the disabled employee during the limited-duty assignment. To facilitate the monitoring activity, the employee shall be responsible for submitting a physician’s report on their progress every two weeks, or as otherwise
required by the Employment Services Lieutenant.

B.

For timekeeping purposes, limited-duty assignments shall be recorded on the daily time sheet as
"LD".

C.

When the employee is ready to return to their regular assignment, they must obtain a Medical
Release for Work, signed by their attending physician, stating that the employee may return to
full duty without restrictions. The Medical Release for Work form should be sent to the Employment Services Lieutenant.

Page 2 of 3

Limited Duty Assignments

V.

Section 3.200

Review
A.

If it appears that the disability of an employee assigned to a limited-duty assignment will persist
beyond the estimated date of recovery, the Employment Services Lieutenant shall review the
employee’s case and determine what other alternatives should be pursued. The Employment
Services Lieutenant’s recommendation shall be approved by the Director of Human Resources.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

3.250

Chapter:

3 - Employee Welfare

250 - Personnel Assistance
Committee

REFERENCES
CALEA standards 22.2.3, 22.2.4

PURPOSE
The Personnel Assistance Committee, established by the Chief of Police, is responsible for assisting employees
involved in critical incidents or other traumatic events, and for developing and initiating a personnel assistance
policy to aid each employee and the employee’s family after the incident.

I.

Committee Members
A.

The committee shall consist of:
1.

The Bureau Commander to which the individual is assigned, who shall serve as Chair,

2.

The Department’s Legal Advisor,

3.

The consulting psychologist,

4.

Member(s) of the Chaplain Corps, and

5.

Other appointed employees or volunteers.

Effective Date: 10/04/01

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

3.260

Chapter:

3 – Employee Welfare

260 - Physical Fitness

REFERENCES
CALEA standards 22.3.2.

I.

Physical Fitness
A.

The Department encourages employees to maintain a satisfactory level of general health and
physical fitness for their own well being. The functions of a law enforcement officer can
frequently require a level of fitness not demanded by many other occupations. Proper physical
fitness allows employees to perform more effectively and reduces the need for sick leave.

Effective Date: 12/12/03

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

3.270

Chapter:

3 - Employee Welfare

270 - Police Charity Committee

PURPOSE
The Seattle Police Employees Charity Committee, accountable to the Chief of Police, shall be responsible for the
collection and distribution of the Seattle Police Charity Fund.

I.

Committee Membership
A.

II.

The Seattle Police Employees Charity Committee shall be a fair representation of the number of
both sworn and civilian members of the Seattle Police Department. The committee shall be
composed of ten sworn members and seven civilian members, in addition to the chairperson.
1.

A Chairperson holding the rank of lieutenant or above shall be appointed by the Deputy
Chief of Administration.

2.

Committee membership requires that the member be a current contributing member to
the Seattle Police Charity Fund.

3.

Sworn and civilian members shall be nominated by the current standing committee, with
final approval for their participation coming from their Bureau Commander.

Charity Fund Contributions
A.

Any Seattle Police Department employee may contribute to the Seattle Police Charity Fund.
Contributions shall be through payroll deduction by a method selected by the Department employee. Several options are available for deduction; please contact payroll or a charity committee member for those options and a payroll deduction form.

Effective Date: 9/6/03

Page 1 of 1

Seattle Police Department

Section

Policies and Procedures
Title:

3.280

Chapter:

3 - Employee Welfare

280 - Pregnancy

REFERENCES
CALEA standards 22.2.1.

POLICY
Pregnancy is recognized as a normal occurrence in a woman’s life. The Department will provide pregnant
employees an opportunity to continue to participate in the work force during a normal pregnancy.

I.

Definitions
A.

II.

III.

Temporary incapacity: The period during which the employee cannot perform all of her regular
duties but is capable of performing a temporary limited-duty assignment.

Notification
A.

Employees who are pregnant shall notify their supervisors and the Director of Human Resources
at the earliest possible date.

B.

In no event shall notification be later than the conclusion of the fifth month of pregnancy.

C.

Such notification shall be in the form of a signed statement to the Director of Human Resources.

D.

Upon written notification, the Employment Services Section shall send the employee a
Physician’s Report Certifying Pregnancy (form 2.14) for completion by her physician.

E.

The employee shall be notified that continued employment shall require the submission of a
medical status report at least once every six weeks, indicating that the employee is medically
capable of performing the duties of her position.

F.

The Director of Human Resources shall notify the employee’s supervisor of any changes in the
employee’s condition.

Limited-Duty Assignments
A.

Sworn Employees
1.

When the pregnant employee’s physician determines that she may not safely perform all
of the normal duties of her job, the pregnant employee shall provide the Department with
a medical status report from her physician detailing what restrictions apply to the
employee’s continued active employment.

2.

Upon receipt of the medical status report, the Department will reasonably accommodate
the employee’s desire for medically approved continued employment during pregnancy,
as long as such accommodation can be reasonably made, as stated below.
a.

3.

Limitations
a.

Effective Date: 5/20/04

Temporary reassignment to limited duties within the employee’s job
classification, as prescribed by SMC 4.10.

Temporary reassignments made pursuant to paragraph 2 above, shall be limited
to the period of temporary incapacity caused by normal pregnancy, both before
childbirth and upon return to work, but prior to the time when released by the
Page 1 of 3

Section 3.280

Pregnancy

employee’s physician or a consulting physician retained by the City, to return to
full duty.
B.

Civilian Employees
1.

When the pregnant employee’s physician determines that she may not safely perform all
of the normal duties of her job, the pregnant employee shall provide the Department with
a medical status report from her physician detailing what restrictions apply to the
employee’s continued active employment.

2.

Upon receipt of the medical status report, the Department will reasonably accommodate
such employee’s desire for medically approved continued employment during pregnancy
via one or more of the alternatives listed below, with the first alternative having
preference, as long as such accommodation can be reasonably made.

3.

a.

Temporary reassignment to limited duties within the employee’s job
classification.

b.

Temporary reassignment of the employee to a similar classification with equal
pay for which the employee is qualified.

c.

Temporary reassignment of the employee to another classification for which the
employee is qualified, but with lesser pay, to be assigned at the pay step closest
to that which the employee was receiving in her normal job classification.

Limitations
a.

IV.

Temporary reassignments made pursuant to paragraph 2 above, shall be limited
to the period of temporary incapacity caused by normal pregnancy, both before
childbirth and upon return to work, but prior to the time when released by the
employee’s physician or a consulting physician retained by the City, to return to
full duty.

Maternity Leave
A.

B.

Page 2 of 3

The employee shall notify the Director of Personnel at the earliest possible date of the need for
maternity leave.
1.

Such requests shall be initiated by completing a Leave of Absence Request (City of
Seattle form).

2.

A written statement from the employee’s physician outlining the medical necessity and
the estimated duration of the leave shall accompany the request form.

Limitations
1.

Where a LEOFF II and civilian female employee have exhausted sick leave balances, the
employee may use vacation for further leave for medical reasons only with prior
approval of the Chief of Police or their designee.

2.

If the employee is utilizing the long term disability insurance provided by City
Ordinance 115797, the employee shall (after a 30 day elimination period for LEOFF II
employees / 90 day elimination period for civilian employees) have the option to utilize
sick leave, compensatory time, or vacation time prior to being placed on an unpaid
(maternity) leave of absence.

3.

Within 30 days after the childbirth or miscarriage, the employee shall notify the Director
of Human Resources of the approximate day that she will return to work.

4.

Every employee using maternity leave shall return to work at the earliest possible date.
The employee is required to provide a Medical Release for Work (form 2.15) from her
physician and her return shall be coordinated through the Employment Services Section.

Section 3.280

Pregnancy

5.

An employee’s request for additional unpaid leave of absence extending beyond the
duration originally estimated by the attending physician shall be supported by a written
statement from the attending physician explaining the medical necessity and expected
duration.
a.

6.

Such additional time may be taken as Family and Medical Leave. (See DP&P Family and Medical Leave.)

While still working, LEOFF II and civilian employees shall exhaust their available paid
leave (vacation, holiday, furloughs etc.) for prenatal check-ups before taking leave
without pay.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

3.290

Chapter:

3 - Employee Welfare

290 – Pre-Service, In-Service &
Specialized Training

REFERENCES
CALEA standards 33.5.1.

POLICY
All employees shall receive necessary training for the completion of their assigned duties. This will include
both pre-service and in-service training.

I.

II.

Sworn Employees
A.

Sworn employees transferred into certain specialized units must receive job-specific training
prior to beginning the specialized assignment when practical, or as soon as possible after
assignment to a specialized unit.

B.

Assignments requiring this pre-service training include but are not limited to:
•

DUI Squad

•

Motorcycle Squad

•

SWAT

•

Harbor Unit

•

Canine Unit

•

Mounted Patrol Unit

•

Bicycle Squad

•

Arson and Bomb Squad

•

Polygraph Unit

C.

The Training Section shall administer some specialized training, while other specialized training
shall require outside training courses.

D.

Unit Commanders are responsible for developing on going training for unit members, and shall
forward records of training conducted to the Training Section annually.

E.

The Department shall provide all sworn personnel annual retraining. The training may include
but is not necessarily limited to: firearms and use of force; diversity and ethics training;
emergency vehicle operation; defensive tactics; first aid and legal updates.

Civilian Employees
A

Civilian employees hired for or transferred to specialized positions must receive jobspecific training prior to beginning the specialized assignment when practical, or as
soon as possible after assignment to a specialized unit.

B.

Positions requiring specialized pre-service training are:
•

Effective Date: 10/23/03

Legal Advisors
Page 1 of 2

Pre-Service, In-Service & Specialized Training

Page 2 of 2

•

Latent Print Examiners

•

Data Technicians

•

Dispatchers

•

Parking Enforcement Officers

•

Victim Advocates

•

Information Technicians

Section 3.290

C.

The City of Seattle Training and Development Unit shall administer some
specialized training, while other specialized positions shall require outside
training courses or college degrees.

D.

Unit Managers are responsible for developing on going training for unit
members and shall document all training for each unit member including
specialized pre-service and in-service training.

E.

The following civilian positions require documented in service training, which
the department will provide:
•

Legal Advisors

•

Data Technicians

•

Dispatchers

Seattle Police Department

Section

Policies and Procedures
Title:

3.320

Chapter:

3 - Employee Welfare

320 – Training Review
Committee

POLICY
In order to process training requests in a consistent and equitable manner, and consistent with the overall
Department’s mission, a Seattle Police Department Training Review Committee has been established.

I.

Purpose
A.

II.

1.

Prioritize requests based on the needs and mission of the Department.

2.

Formulate and consistently apply a training plan that will meet the needs of our
employees.

The Committee
A.

III.

Review all training requests from sworn personnel below the rank of Captain that require
Department funds.

The committee is made up of five captains that represent various aspects of the Department with
the Chair of the Committee being the Captain of the Training Section. Other than the
Chairperson, the committee is an all-volunteer group whose members are replaced as needed.
The committee will convene regularly as training requests accumulate.

Procedure
A.

All requests for department-funded training from sworn employees below the rank of Captain
will first be approved by the employee’s chain of command through the level of Captain.
1.

Once approved, the Captain will forward the request to the Captain of the Training
Section.

2.

All requests, whether approved or denied, will be reviewed by the Training Committee
and forwarded to Fiscal (Travel/Training).

3.

The Fiscal Unit (Travel/Training) will make all the notifications.

4.

Employees being denied approval may appeal the decision through their chain of
command to the Deputy Chief of Administration.

B.

All training requests must be submitted as soon as possible, but in no case less than four weeks
prior to the start date of the training.

C.

All requests must indicate that the Section Commander has approved the time off.

D.

Requests from civilian employees requiring Department funding will be sent through the chain of
command to the Assistant Chief of the Field Support Bureau.

E.

All Captains and Assistant Chiefs will forward their own requests for training through their chain
of command to the Deputy Chief of Administration.

F.

Section Commanders have the authority to approve training days for legitimate training that does
not require Department funding.

Effective Date: 5/14/04

Page 1 of 2

Training Review Committee

IV.

Section 3.320

Training Priorities
A.

Unit and individual qualifications and certifications have priority for training approval, for
example, Bomb Squad Technician training and Traffic Collision training would take precedence
over other training. These unit requirements must be submitted by January 31st of each year to
keep the money in reserve even when class dates have not been identified.

B.

Skill enhancement courses would be the next priority. These courses should result with a
certification of completion award.
1.

Courses such as the Reid Interview and Interrogation course and Street Survival courses
will be considered for sponsorship in Seattle by the Seattle Police Department. Units
should send updated lists of employees that would be interested in attending those
courses to the Training Captain on a biannual basis.

C.

Seminars and conferences offering training sessions that may or may not produce certificates of
completion will receive a lower priority.

D.

If a request is made for more than one person from a single section or unit to attend training, then
the section commander must prioritize each request before forwarding to the Training
Committee.

Page 2 of 2

Seattle Police Department

Section

Policies and Procedures
Title:

3.330

Chapter:

3 - Employee Welfare

330 - Workplace Safety

POLICY
The Seattle Police Department believes in the dignity and importance of all employees and their right to work in
a safe and healthful environment. The prevention of occupational injuries and illnesses shall be given a top
priority. In addition, the Department shall establish and maintain an Accident Prevention Program that integrates
safety and health principles into every job task. The Department Safety Officer shall be responsible for
maintaining and updating this program. A copy of the Accident Prevention Program shall be provided to each
precinct and all supervisors shall be familiar with its contents

I.

II.

Reporting of Unsafe Working Conditions / Practices
A.

It shall be the responsibility of each employee to report any internal conditions or practices
which represent a safety hazard to them, other employees, or the public. Upon observation of
such condition, the employee shall fill out an Employee’s Report of Unsafe Working
Conditions/Practices, (form 2.25) and forward it to the Department Safety Officer.

B.

The Safety Officer shall investigate any unsafe conditions reported and forward their findings
and recommendations to the reporting person and the concerned Bureau Commanders.

C.

If the unsafe condition or practice represents an immediate safety hazard, the employee shall
notify their immediate supervisor. The supervisor shall take action to prevent injury or accidents
from occurring because of the condition.

Safety and Health Committee
A.

The Department’s Safety and Health Committee is established in compliance with WAC 296800-130 (as amended).

B.

Committee meetings shall address the following:
1.

A review of safety and health inspection reports to assist in correction of identified
unsafe conditions or practices,

2.

An evaluation of accident investigations conducted since the last meeting to determine if
the causes of unsafe acts or unsafe conditions were properly identified and corrected, and
NOTE: This evaluation of accident investigations shall not include investigations of
employee vehicle collisions or the discharge of firearms by employees.

3.
C.

An evaluation of accident and illness prevention programs with a discussion of
recommendations for improvement where indicated.

Committee Membership and Election
1.

The Safety Committee shall be comprised of six Seattle Police Department employees.
Three members may be appointed from management by the Chief of Police, but the
number of appointed members shall not exceed the number of elected members.

2.

Elected members may be appointed by the collective bargaining units or elected from the
membership. Elected committee members shall serve terms not to exceed one year, but
may be re-elected without limit.

Effective Date: 11/20/06

Page 1 of 2

Section 3.330

Workplace Safety

3.
D.

Page 2 of 2

The Human Resources Section shall coordinate the election of the above employeeelected committee members.

Procedures
1.

A Chair shall be elected by the committee to serve for one year.

2.

The frequency, date, and location of committee meetings shall be determined by the
committee, but shall not be less than once per quarter.

3.

Subject matter discussed and the members present shall be documented and maintained
on file for a period of one year. Such documentation shall be maintained by the
Employment Services Lieutenant.

4.

The Safety Officer shall be responsible for documenting committee meeting attendance
and the subjects discussed and shall also serve as an advisor to the committee.

5.

Copies of the meeting minutes shall be provided to the Chief of Police, the Department
Safety Officer, and posted on employee bulletin boards.

Seattle Police Department
Policies and Procedures
Title:

II.

IV.

010 - Absence From Duty

Authorized Absences
A.

Approved days off (vacation, holidays, compensatory time)

B.

Authorized leaves (military leave, family and medical leave, leave of absence)

C.

Sickness

D.

Injury

E.

Disability

Absence From Duty Authorization
A.

III.

4.010

Chapter:

4 - Timekeeping
I.

Section

When Department personnel wish to be absent from duty for more than four consecutive days,
they shall submit a Request for Authorized Absence (form 2.23) prior to the requested time off,
via their supervisor to their Section Commander. This form shall be approved or disapproved as
soon as possible. The employee will be sent their copy of the Request for Authorized Absence
indicating approval or disapproval of the request.

Emergency Conditions - Time Off
A.

Emergency

Condition: Occurs when the Mayor announces curtailment of certain City operations
for the safety and welfare of the City’s employees. This policy governs the administration of
compensation for those employees who are not able to report for work when the Mayor declares
an emergency condition.

B.

All Bureaus shall be open and in operation during established working hours. Employees shall
make every effort to report for duty. The following criteria shall apply to employees who are not
able to report for work because of an emergency condition.
1.

If an employee cannot report for work, it shall be the employee’s responsibility to notify
their supervisor by telephone.

2.

The time lost shall be covered by either delayed furloughs, vacation, holidays,
compensatory overtime, or by time off without pay, as determined by the employee’s
supervisor.

3.

If approved by the employee’s supervisor, an employee may also make up lost time
through an adjusted work schedule as long as the time can be made up without the
employee becoming eligible for overtime.

4.

Sick leave shall not be used to cover time lost.

5.

These provisions do not apply to employees on scheduled time off or on sick leave status
during the emergency condition.

Unauthorized Absences
A.

Employees shall not be absent from duty except for sickness, injury, disability, approved days
off, or authorized leaves. Employees must have sufficient time accumulated for sick leave,
vacation, and compensatory overtime taken off with pay. Any time off without pay (Family
Medical Leave, leave of absence) requires completion of the appropriate forms and chain of
command approval in advance. Absence from duty without leave shall be followed by forfeiture
of pay for the time of the absence.

Effective Date: 4/16/08

Page 1 of 2

Absence From Duty

Section 4.010

B.

Employees, who are not present and who are not officially excused from duty, will be marked
“WA” (Leave Without Pay) on electronic timesheets for that day.

C.

Following a review of the circumstances by Human Resources, employees who are not present or
officially excused from duty and who are without a sufficient time balance to cover the leave will
be marked “AWOL” (Absent Without Leave) on the time records for that day.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

4.020

Chapter:

4 - Timekeeping

020 - Court Appearances
& Overtime

REFERENCES
CALEA standards 61.1.13.

I.

Subpoenas and Court Appearances
A.

Police Officers and Parking Enforcement Officers shall respond to all subpoenas and
summons received from any court, or other formal hearings resulting from actions related to their City employment.
1.

Only the primary officer, the officer that is listed first on the subpoena, shall attend Seattle Municipal Court cases and License Revocation Hearings, unless prior approval for
additional officers is granted by a supervisor or requested by the City Attorney’s office.

2.

If for any reason the primary officer cannot appear, the officer shall attempt to arrange
for the secondary officer to answer the subpoena or summons.

3.

In the event that neither officer can attend, it shall be the responsibility of the primary officer to notify the witness coordinator for Municipal Court cases or the prosecuting attorney’s office for Superior Court cases. Officers who cannot make satisfactory arrangements with the court shall notify their supervisor(s).
a.

The supervisor shall take the necessary steps to resolve the conflict.

4.

Officers shall be prepared and present at the required place, date, and time specified on
the subpoena or summons.

5.

Supervisors will personally deliver subpoenas, summons, etc. directly to the involved
employee. In addition, the supervisor will maintain a written record of such delivery. It
will be the responsibility of the section/precinct commander to maintain a record of all
such service occurring in their respective sections/precincts. In cases where in-person
delivery is not practical (e.g. change of court date/time and the employee is at home),
supervisors must still document their delivery efforts.

6.

Immediate supervisors have the responsibility of notifying officers who are on extended
sick leave of incoming subpoenas. Supervisors shall mail subpoenas to the officer’s
home address and make phone notification in those instances where a mailed notification
would not provide sufficient warning of a pending court date.
a.

Officers on extended sick leave who are able to appear and testify shall make
every effort to comply with any subpoena or summons received.

7.

Officers responding to subpoenas or summons outside of the City shall contact the Patrol
Operations Bureau Administrative Section for transportation instructions.

8.

Officers shall obtain approval of their supervisor prior to testifying in any court or hearing not directly related to their duties as police officers or City employees, except in
those cases when it is clear that the officer is acting as a private citizen and party in a
non-police court action.

Effective Date: 4/7/05

Page 1 of 5

Section 4.020

Court Appearances & Overtime

II.

Failure to Appear
A.

If an officer fails to appear to a Municipal Court assigned case then Municipal Court personnel will contact the SPD Court Coordinator. The Court Coordinator will log the officer’s FTA notice upon receipt. The Court Coordinator then forwards the FTA notice and
the Performance Management Record (PMR) forms to the appropriate bureau commander, along with a due date for action. The Court Coordinator maintains a database of
information that outlines those employees with current FTA information on record. The
court coordinator will coordinate with Human Resources and/or OPAIS for those incidents requiring specialized attention.

B.

The following section contains definitions and consequences for officers if they have a
First, Second, Third or Fourth Failure to Appear in Municipal Court.
1.

2.

First Failure to Appear:
a.

Upon receiving a FTA form, the Court Coordinator will check the employee’s
file for possible prior FTAs within a three (3) year period before forwarding it to
the appropriate bureau commander with instructions for resolution. The bureau
commander will ensure that the FTA form is forwarded to the appropriate supervisor for action.

b.

The supervisor will review the circumstances with the named employee who is
alleged to have failed to appear for court. The supervisor will note the circumstances surrounding the allegation described on the FTA form. If it is confirmed
that the employee did not have justifiable reasons for failing to appear for court,
the following will occur:
The immediate supervisor will counsel the employee as to the importance of complying with a court ordered subpoena to appear in court as
directed.

(2).

The supervisor will ensure that appropriate documentation that outlines
the specifics of the counseling session is noted on a PMR form.

(3).

The supervisor will forward both the completed FTA and PMR forms
through the chain of command up to the bureau commander. The bureau commander will then forward it to the Court Coordinator for filing
purposes.

(4).

For a first confirmed FTA, copies of the FTA and PMR forms will not
be placed in the employee’s Human Resource Personnel file.

Note: The above listed actions will be considered a supervisory counseling
session.
Second Confirmed Failure to Appear - It is considered a second confirmed failure to appear for court if the violation occurs within 36 months (3 years) from the date of a previous confirmed violation.
a.
b.

Page 2 of 5

(1).

It is considered a second confirmed failure to appear for court if the violation occurs within 36 months (3 years) from the date of a previous confirmed violation.
Upon receiving a FTA form, the Court Coordinator will check the employee’s
file for possible prior FTAs within a three (3) year period before forwarding it to
the appropriate bureau commander with instructions for resolution.

Section 4.020

Court Appearances & Overtime

3.

c.

The bureau commander will ensure that the FTA form is forwarded to the appropriate supervisor for action.

d.

The supervisor will review the circumstances with the named employee who is
alleged to have failed to appear for court. The supervisor will note the circumstances surrounding the allegation described on the FTA form. If it is confirmed
within 36 months (3 years) from a previous FTA violation that the employee did
not have justifiable reasons for failing to appear for court, the following will occur:
(1).

The immediate supervisor will counsel the employee as to the importance of complying with a court ordered subpoena to appear in court as
directed.

(2).

The supervisor will ensure that appropriate documentation that outlines
the specifics of the counseling session is noted on a PMR form.

(3).

The supervisor will forward both the completed FTA and PMR forms
through the chain of command up to the bureau commander. The bureau commander will then forward it to the Court Coordinator for filing
purposes.

(4).

For a second confirmed FTA, copies of the FTA and PMR forms will
not be placed in the employee’s Human Resource Personnel file.

Note:

The above listed actions will be considered a verbal reprimand.

Third Confirmed Failure To Appear - It is considered a third confirmed failure to appear
for court if the violation occurs within 36 months (3 years) from the date of the first two
confirmed violations.
a.

It is considered a third confirmed failure to appear for court if the violation occurs within 36 months (3 years) from the date of the first two confirmed violations.

b.

Upon receiving a FTA form, the Court Coordinator will check the employee’s
file for possible prior FTAs within a three (3) year period before forwarding it to
the appropriate bureau commander with instructions for resolution.

c.

The bureau commander will ensure that the FTA form is forwarded to the appropriate command level Supervisor (Lieutenant or above) for action.

d.

The commander will review the circumstances with the named employee who is
alleged to have failed to appear for court. He/she will note the circumstances
surrounding the allegation described on the FTA form. If it is confirmed within
36 months (3 years) from the first of two previous FTA violations that the employee did not have justifiable reasons for failing to appear for court, the following will occur:
(1).

The commanding officer will elicit the assistance of the Human Resources Bureau.

(2).

The commanding officer will counsel the employee as to the importance
of complying with a court ordered subpoena and consequences for failing to appear for court.

(3).

The commanding officer will ensure that appropriate documentation outlines the specifics of the counseling session and is noted on a PMR
form.
Page 3 of 5

Section 4.020

Court Appearances & Overtime

4.

(4).

The commanding officer will forward both the completed FTA and
PMR forms through the chain of command up to the bureau commander.
The bureau commander will then forward it to the Court Coordinator for
filing purposes.

Note:

The above listed actions will be considered a written reprimand and such
documentation will be placed in the employee’s personnel file within
Human Resources.

Fourth Confirmed Failure to Appear - It is considered a fourth confirmed failure
to appear for court if the violation occurs within 36 months (3 years) from the
date of the first of the three previous confirmed violations.
a.

III.

IV.

Upon receiving a FTA form, the Court Coordinator checks the employee’s file for possible prior FTAs within a three (3) year period before forwarding it to the appropriate bureau commander with instructions for resolution. The bureau commander will forward the necessary
information to OPAIS for investigation. If sustained, the employee may
be subject to discipline, up to and including termination.

Meetings With Attorneys
A.

Interviews and meetings with attorneys shall be scheduled, if possible, during the officer’s normal working hours to avoid unnecessary overtime.

B.

Meetings scheduled during off duty hours shall first be approved by the officer’s supervisor. The supervisor shall justify why overtime was authorized.

C.

Overtime shall not be approved for meetings which could have been scheduled during
the officer’s normal shift.

Overtime Pay for Court Appearances
A.

For specific information regarding court overtime pay, employees shall refer to their current collective bargaining agreement. In the event of a conflict between the agreement
and this manual, the provisions of the bargaining agreement shall apply.

B.

Employees shall document court overtime on the Overtime Request (form 1.33).
1.

A bailiff’s or prosecutor’s signature is required by the Timekeeping Squad when an
Overtime Request is submitted as a result of a court appearance.
a.

Both signature blocks must be signed when the secondary, non-subpoena officer
appears for court in place of the subpoenaed primary officer.

C.

Employees shall not receive overtime pay for any court appearances while on a regularduty status. This includes any judicial or quasi-judicial hearing in Federal, Superior,
Justice, and Municipal Courts.

D.

Employees, whether officially on- or off-duty, who are being compensated at the time by
City salary or overtime pay, shall not receive witness fees, either directly or indirectly,
for appearances at any judicial or quasi-judicial hearing.

E.

Compensation for mileage or travel expenditures via private vehicle shall be allowed,
but any officer or employee receiving witness fees over and above travel allowances

Page 4 of 5

Court Appearances & Overtime

Section 4.020

shall immediately report the amount received to the Fiscal, Property, and Fleet Management Section for payroll adjustment.
F.

Employees shall not be allowed overtime compensation by the Department for appearances in any court or hearing not directly related to their official duties as police officers
or City employees.

Page 5 of 5

Seattle Police Department
Policies and Procedures
Title:

Section

4.030

Chapter:

4 - Timekeeping

030 - Family & Medical Leave

PURPOSE
In compliance with the Family and Medical Leave Act of 1993 (SMC Chapter 4.26, and City Ordinance
116761), eligible employees shall be entitled to ninety (90) calendar days of unpaid leave during any 12 month
period for certain family and medical reasons.

I.

Definitions
A.

Eligible employee: Person employed in a permanent position on a full-time basis or part-time
basis for a period of at least six months. Eligible employees do not include part-time workers
employed less than twenty (20) hours per week, intermittent, seasonal, or temporary workers.
1.

B.

II.

Officers appointed prior to October 1, 1977 (LEOFF I) are not eligible for the benefits
of the Family Leave Ordinance as to the use of accumulated sick leave. (See DP&P Illness and Injury.)

Group health plan: Health insurance coverage for medical and dental care provided as an
incident of employment and on existing terms and conditions as provided to employees
similarly situated.

Leave Usage
The following is a list of acceptable reasons for requesting Family and Medical Leave. The entitlement
to take leave under paragraphs A and B shall expire at the end of the twelve month period beginning on
the date of such birth or placement.

III.

IV.

A.

The birth of a son or daughter of the employee and in order to care for such infant.

B.

To care for the employee’s newly placed foster or adopted child.

C.

To care for the spouse or domestic partner, the child, or parent of the employee, or the child, or
parent of the spouse or domestic partner, if the person has a serious health condition.

D.

To care for a serious health condition which makes the employee unable to perform their job.

Advance Notice and Request Forms
A.

The employee shall provide 30 days advance notice when the need for leave is foreseen,
otherwise, the employee shall provide such notice as is practicable under the circumstances.

B.

Employees shall utilize the Leave of Absence (City of Seattle form) to request Family and
Medical leave.

C.

The Certification of Health Care Provider (City of Seattle form) shall be used for leave related
to serious health conditions.

D.

Both forms may be obtained from the Department Personnel Services Section.

Intermittent or Reduced Leave
A.

Leave for the birth or placement of a child shall not be taken by an employee intermittently or
on a reduced schedule, unless the employee and the City agree otherwise.

Effective Date: 5/20/04

Page 1 of 3

Section 4.030

Family & Medical Leave

B.

V.

1.

Has equivalent base pay and benefits, and

2.

Better accommodates recurring periods of leave than the regular employment position
of the employee.

Medical Certification
A.

B.

VI.

Leave taken for a serious health condition may be taken intermittently or on a reduced leave
schedule when medically necessary. The City may require such employee to transfer
temporarily to an available alternative position for which the employee is qualified and that:

A Certification of Health Care Provider is required for leave because of a serious health
condition. Certification must be issued by the health care provider and include:
1.

The date on which the serious health condition commenced,

2.

The probable duration of the condition,

3.

Appropriate medical facts within the knowledge of the health care provider regarding
the condition,

4.

A statement that the eligible employee is needed to care for the child, spouse/domestic
partner, or parent, or a statement that the employee is unable to perform the functions of
their position,

5.

In the case of certification for intermittent leave, or leave on a reduced leave schedule:
a.

For planned medical treatment, the dates on which such treatment is expected to
be given and the duration of such treatment, and

b.

Involving the care of the child, parent, or spouse / domestic partner who has a
serious health condition; a statement of the medical necessity or that the
employee will assist in the recovery and the duration of recovery.

Second and Third Opinions
1.

The City may require, at their expense, that the eligible employee obtain the opinion of
a second health care provider designated or approved by the City.

2.

When the second opinion differs from the opinion in the original certification, the City
may require, at their expense, that the employee obtain the opinion of a third health care
provider designated or approved jointly by the City and the employee. This third
opinion shall be considered final and binding.

Employment and Benefit Protection
A.

Upon return from Family and Medical Leave, employees shall be restored to their original or
equivalent positions with equivalent pay, benefits, and other employment terms.

B.

Family and Medical Leave shall not result in the loss of any employment benefit accrued prior
to the date on which the leave commenced.

C.

The City shall maintain coverage under any group health plan for the duration of an approved
leave at the level, and under the conditions, that coverage would have been provided if the
employee had continued in employment continuously for the duration of such leave.
NOTE: If the employee fails to return from leave, the City may recover the premium paid for
maintaining the coverage.

D.

Page 2 of 3

Employees need not exhaust their accrued sick leave, compensatory time, or vacation leave
prior to requesting or taking Family and Medical leave.

Section 4.030

Family & Medical Leave

E.

There are conditions, obligations, and stipulations which may affect health coverage or tax
liability. All employees should obtain full information regarding their particular situation from
the SPD Personnel Section.

VII. Unlawful Acts By the Employer
A.

The Family and Medical Leave Act makes it unlawful for the City to:
1.

Interfere with, restrain, or deny the exercise of any right provided under the Family and
Medical Leave Act, and

2.

Discharge or discriminate against any person for opposing any practice made unlawful
by the Family and Medical Leave Act or for involvement in any proceeding under or
relating to the Family and Medical Leave Act.

VIII. Complaints Related to Unlawful Acts by the Employer
A.

Contact the United States Department of Labor, Wage and Hour Division for complaints related
to the Family and Medical Leave Act.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

4.040

Chapter:

4 - Timekeeping

040 - Holiday Schedule &
Vacation Time Accrual

POLICY
Police officers and other personnel whose compensation is set by a collective bargaining agreement shall refer to
their current contract for matters relating to vacations and holidays.

I.

Holidays
A.

B.

II.

The City observes the following legal holidays.
1.
New Year’s Day
January 1st
2.
Martin Luther King Jr.’s Birthday
Third Monday in January
3.
President’s Day
Third Monday in February
4.
Memorial Day
Last Monday in May
5.
Independence Day
July 4th
6.
Labor Day
First Monday in September
7.
Veteran’s Day
November 11
8.
Thanksgiving Day
Fourth Thursday in November
9.
The day immediately following Thanksgiving Day
10.
Christmas Day
December 25th
The actual dates of observance shall be announced by Department Directive at the beginning of
each year.

C.

All units requiring holiday staffing should do so at a minimum level.

D.

In addition to the above, employees hired for a period in excess of thirty days shall receive two
personal holidays each year without salary deduction, provided that they are hired in time to
take both.

Vacations
A.

The vacation accrual rate shall be determined in accordance with the rates set forth in column 1
of the subsequent chart. Column 2 depicts the corresponding equivalent annual vacation for a
regular full-time employee. Column 3 depicts the maximum number of vacation hours that can
be accrued and accumulated by an employee at any time.

Effective Date: 5/24/04

Page 1 of 2

Section 4.040

Holiday Schedule &

Equivalent Annual Vacation For Full-Time Employees
Hours on Regular
Vacation earned Years of Service
Vacation per year
Pay status
per hour
Days
(Hours)
0
08320
.0460
0 - 4
12
(096)
08321 - 18720
.0577
5 - 9
15
(120)
18721 - 29120
.0615
10 - 14
16
(128)
29121 - 39520
.0692
15 - 19
18
(144)
39521 - 41600
.0769
20
20
(160)
41601 - 43680
.0807
21
21
(168)
43681 - 45760
.0846
22
22
(176)
45761 - 47840
.0885
23
23
(184)
47841 - 49920
.0923
24
24
(192)
49921 - 52000
.0961
25
25
(200)
52001 - 54080
.1000
26
26
(208)
54081 - 56160
.1038
27
27
(216)
56161 - 58240
.1076
28
28
(224)
58241 - 60320
.1115
29
29
(232)
60321 and over
.1153
30 and over
30
(240)
1. Earned vacation time can be used in increments of one (1) hour.

Page 2 of 2

Maximum Vacation
Balance (hours)
192
240
256
288
320
336
352
368
384
400
416
432
448
464
480

Seattle Police Department

Section

Policies and Procedures
Title:

4.050

Chapter:

4 - Timekeeping

050 - Leave of Absence

REFERENCES
CALEA STANDARDS 22.2.1

POLICY
The Department may grant leave of absence without pay, consistent with available staffing levels.

I.

Sworn Employees
A.

B.

Duration of Leave
1.

A leave of absence without pay for a period not exceeding sixty consecutive days may
be granted by the Chief of Police.

2.

In some instances, a request for a leave of absence longer than sixty days bearing the
favorable recommendation of the Chief of Police may be granted (for non-exempt
employees) by the Secretary of the Public Safety Civil Service Commission.

3.

No employee shall be given leave to take a position outside the City service for more
than sixty days in any calendar year, except where it appears to be in the best interests
of the City (Public Safety Civil Service Laws and Rules, Rule 16.01).

Leave of Absence Requests
1.

A Leave of Absence Request (City of Seattle form) shall be submitted to the respective
supervisor.
a.

One (1) copy for an application of sixty (60) days or less.

b.

Two (2) copies for an application of more than sixty (60) days.

2.

The supervisor shall then forward the request to the Personnel Services Section for
administrative review and comment.

3.

The Director of Human Resources shall forward the forms to the Chief of Police for
approval.

4.

The Personnel Services Section shall forward requests in excess of sixty days to the
Public Safety Civil Service Commission for approval, with the recommendation of the
Chief of Police.

5.

Once the applicant has been notified that their request for a leave of absence has been
approved, they shall submit a Request for Authorized Absence (form 2.23), to their
Bureau Commander.

6.

All of an applicant’s unused vacation and compensatory time must be expended before
an unpaid leave of absence in excess of twelve months is granted, with the exception of
unpaid military leave, and family/medical leave.
NOTE: For timekeeping purposes, pre-approved leave of absence days shall be
recorded on the unit time sheets as “LOA”.

C.

Returning From a Leave of Absence

Effective Date: 12/10/04

Page 1 of 3

Section 4.050

Leave of Absence

II.

1.

In cases where a leave of absence is 90 days in duration or less, returning personnel
shall review all Training Bulletins, Department Directives, Special Orders, and Manual
updates which have been issued since the date they commenced their leave of absence.

2.

When the absence is over 90 days, but of less than two years duration, police officers
shall be directed, by Memorandum, to report to the Training Section for evaluation as to
training needs. The Training Unit shall provide copies of Training Bulletins,
Department Directives, and any other information to cover the period of absence.

3.

In those cases where the absence has been two years or longer, returning police officers
shall be required to attend a Washington State Criminal Justice Training Commission
accredited Police Academy.

4.

Training will be documented by the Training Section upon completion. This
documentation shall be placed in the officer’s personnel records.

Civilian Employees
A.

Duration of Leave
1.

An unpaid leave of absence for reasons other than maternity and parenting, may be
granted at the discretion of the Chief of Police.

2.

City of Seattle Personnel Rule 7.1.100:

3.

a.

Stipulates the general provisions of an unpaid leave of absence for personal
reasons and provides for a conditional or unconditional unpaid leave for up to
12 months,

b.

Stipulates that a leave of absence will not be granted for work outside the City
unless it is in the public interest, and

c.

Requires leaves in excess of 15 days to be reported to the Human Resources
Director.

In some instances, unpaid leave may be extended beyond twelve months upon approval
of Chief of Police and the Director of Human Resources for:
a.

b.

C.

Page 2 of 3

Leaves in the public interest, or

For medical reasons when an employee has an open claim for an industrial injury or
illness arising out of the course of employment and while acting within the course of
employment for the City.

Leave of Absence Requests
1.

All requests for unpaid leaves of absence in excess of fifteen (15) days duration shall be
made on a Leave of Absence Request (City of Seattle form) and shall be submitted to
the employee’s supervisor.

2.

The supervisor shall then forward the request to the Personnel Services Section for
administrative review and comment.

3.

The Director of Human Resources shall forward the forms to the Chief of Police for
approval.

4.

Once the applicant has been notified that their request for a leave of absence has been
approved, they shall submit a Request for Authorized Absence (form 2.23), to their
Bureau Commander or Director.

5.

All of an applicant’s unused vacation and compensatory time must be expended before
an unpaid leave of absence in excess of twelve months is granted, with the exception of
unpaid military leave, and family/medical leave.

Section 4.050

Leave of Absence

NOTE: For timekeeping purposes, pre-approved leave of absence days shall be
recorded on the unit time sheets as “LOA”.
C.

Returning from a Leave of Absence (City of Seattle Personnel Rule 7.1.200)
1.

At the expiration of authorized leave of absence employees shall return to their former
job classification or job title within the Department, unless other conditions were
stipulated in writing by the Chief of Police upon granting the leave.

2.

Employees returning from leaves of absence for medical reasons must provide to the
Chief of Police, with a copy to the Director of Human Resources, a Medical Release for
Work (form 2.15) written statement signed by their treating physician stating that the
employee is physically and mentally able to resume their normal duties.

3.

Failure of an employee to return from leave of absence upon the specified date shall
normally constitute a “quit”.

4.

When a leave of absence has been granted with conditions, and no vacancy exists upon
the employees return, the employee shall be considered as having “resigned”.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

4.060

Chapter:

4 - Timekeeping

060 - Military Leave

REFERENCES
CALEA standards 22.2.1.

POLICY
The Seattle Police Department recognizes the importance of allowing its employees time off to meet their
obligations as members of a military reserve unit. Supervisors are reminded that Federal law requires an employer
to grant time off to a reserve member ordered to active duty.

I.

Military Leave for Public Employees
A.

II.

III.

Washington State law (RCW 38.40.060) provides that every employee of the State or of any
County or City, who is a member of the Washington National Guard or of any organized reserve
or armed forces of the United States shall be entitled to and shall be granted paid military leave of
absence from such employment for a period not exceeding fifteen working days during each
calendar year.
1.

Such leave shall be granted in order that the person may report for active duty or take part
in active training duty.

2.

Such military leave of absence shall be in addition to any vacation or sick leave to which
the officer or employee might otherwise be entitled, and shall not involve any loss of
efficiency rating, privileges, or pay.

3.

During the period of military leave, the officer or employee shall receive their normal
pay.

4.

For timekeeping purposes, use of military leave (with orders submitted to the Personnel
Services Section) shall be recorded on unit time sheets as “ML”.

Requests for Military Leave
A.

Military leave requests must be approved through the chain of command to the Bureau Chief, and
the Director of Human Resources.

B.

Requests shall include:
1.

A Request for Authorized Absence (form 2.23) documenting military leave days and other
days used during the period of absence,

2.

A copy of the military orders or written verification of assigned drill days, and

3.

For unpaid military leave exceeding the fifteen days of paid leave, a Leave of Absence
Request (City of Seattle form).

Department Requirements
A.

Any military leave exceeding fifteen work days per year shall require Departmental approval
before the employee requests any publication of military orders.

B.

Military leaves of absence and the opportunity to obtain retirement service credits for periods of
active military service (by making normal contributions to the Retirement System) are authorized
to be granted to employees of the City of Seattle under Ordinance 69816 as amended.

Effective Date: 12/10/04

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

4.070

Chapter:

4 - Timekeeping

070 – Operations BureauTimekeeping

I. Operations Bureau Timekeeping
A. Recording Time

a.

1.

Write all entries on the daily time sheet in black ink.

2.

Correct any errors by drawing a line through them and initialing them.

3.

Check time off conflicts before granting time off:

Event conflicts
(1) Fourth of July
(2) Torchlight
(3) Seafair
(4) New Years Eve
NOTE: Approval must be given by the Deputy Chief of Administration for time off
during these events.

b.

Minimum staffing

c.

Court dates

d.

Time sheet balance

B.

Absence Request (SPD Manual section 1.237)

a.

The form is used to request time off for all vacations more then four days.
(1) Entered into the Municipal Court Services computer for scheduling officer for
appearance.

b.

Use form for training, schools, seminars, and other special events.

c.

Schedule time off for the year by September 1 for furloughs and holidays.
NOTE: Sergeants will schedule time remaining after September 1 before September 15.

d.

Supervisors
(1) Coordinate time off with other supervisors so that minimum supervisory staffing is
maintained.
(2) Watch Commanders will coordinate their time off on the SPD share directory, so that at
least one Patrol Lieutenant is always scheduled to work each watch.
(3) Each month as time sheets are prepared for the watch commanders, forward a copy to the
Operations Bureau Commander.
NOTE:

C.

Include the name of the Watch Commander and date the time off was marked.

Furloughs
1.

Patrol officers’ schedule

Effective Date: 8/18/03

Page 1 of 3

Operations Bureau-Timekeeping

Section 4.070

a.

Precinct Officers work four nine hour days on with two days off.

b.

Officers performing administrative duties work five eight hour days on with two days off.
2.

Rescheduling furlough days

a.

Requires approval of Watch Commander.

b.

Reschedule within twenty-four day work period in accordance with the Fair Labor Standards Act
(FLSA).

c.

If unable to reschedule within the twenty-four day period, mark the officer furloughed on the time sheet
and submit an overtime request.
3.

a.

Advance Scheduling

Do not use in advance unless the individual has less than four days vacation and/or holidays remaining
for that calendar year and can make up the advanced furloughs within thirty days.

D. Vacation Days
1.

Normally scheduled on first come, first served basis consistent with the current labor contract
requirements.
NOTE: Conflict resolved on the basis of seniority.

E.

2.

Submit Request for Authorized Absence form eight to ten weeks in advance, to avoid scheduling
conflicts.

3.

Officers transferring from another assignment with Request for Authorized Absence form approved
by previous commanders will have requests honored per Guild contract.

Special Duty Days (SD)
1.

F.

Per DP&P Section 1.229-Timekeeping, only a Captain or above (in the employee's chain of
command) can authorize SD days. The supervisor approving an employee's timesheet, which has
one or more SD days on it, must ensure that the Special Duty Day Authorization (form 15.8) is
filled out and sent up through the chain of command.

Training Days
1.

Approved in advance by your Captain.

2.

Submit requests for WSCJTC courses to Special Training Unit for routing after Captain’s approval.
The training request must be forwarded to the Training Committee for approval.

3.

Request for over five days require approval from Operations Bureau Commander.

G. Military Leave (SPD manual section 1.281)
H. Overtime

I.

1.

Calculate overtime to the nearest fifteen minutes. (SPD Manual 1.241)

2.

Submit overtime request within twenty-four hours of the time earned.

3.

Obtain a supervisor’s initial on overtime slip for shift extension requests.

4.

Approved by Sergeant (or above) as directed by the Lieutenant.

5.

Obtain approval from Lieutenant for discretionary overtime.

Out of Classification Policy
1.

a.

Assignments to out-of-classification positions

Captain - Precinct/Section Commander.
(1) Scheduled absence from duty for a period exceeding four consecutive days.

Page 2 of 3

Operations Bureau-Timekeeping

Section 4.070

(2) Appoint a Lieutenant from the precinct or section.
b.

Lieutenant - Watch/Unit Commander.
(1) Scheduled absence from duty for a period exceeding four consecutive days.
(2) Appoint a Sergeant from the watch or unit.

c.

Sergeant - Squad Supervisor
(1) When necessary so minimum staffing is maintained.
(2) Appoint officer from the watch or squad.
2.

a.

Minimum Staffing (Precincts)

1st Watch.
(1) Two Sergeants or
(2) Watch Commander and one Sergeant.

b.

2nd and 3rd Watches.
(1) Three Sergeants, or
(2) Watch Commander and two Sergeants or
(3) One Sergeant may be an Acting Sergeant.

c.

Appoint additional Acting Sergeants where special events or circumstances require extra supervision.
(1) Approval necessary from the Captain.

d.

Selection of Acting Sergeants are based on, but not limited to,
(1) Officer’s length of service.
(2) Knowledge of Sergeant's duties and responsibilities.
(3) Confidence of co-workers.
(4) Variety of assignments.
3.

a.

Minimum Staffing (Sections)

The minimum supervisory staffing in the Metropolitan and Special Deployment Sections will be
determined on a case-by-case basis by the respective Captains in those sections.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

4.080

Chapter:

4 - Timekeeping

080 – Out of Classification

POLICY
Department employees assigned by proper authority to perform the duties of a higher paid classification shall
receive payment as governed by current collective bargaining agreements or the Seattle Municipal Code (SMC
4.20.300). When a provision of this section is found to directly conflict with a provision of a labor agreement or
City Ordinance, the collective bargaining agreement or City ordinance shall be determinative to the extent of the
conflict.

PURPOSE
Out-of-classification is a management tool, the purpose of which is to ensure continued performance or
completion of essential public services. Managers and supervisors are responsible for ensuring that out-ofclassification assignments are made only for the purpose of avoiding a significant interruption of work and
services, and to avoid making more out-of-classification assignments than are necessary to accomplish crucial
work.

I. Eligibility
A.

An employee who is assigned to work out-of-classification must meet the minimum
qualification for the higher classification, and must have demonstrated or be able to demonstrate
that they are qualified to perform the duties of the higher-paid position with normal supervision.

II. Sworn Employees
A.

Sworn employees, represented by the Seattle Police Officers Guild, shall receive out-ofclassification pay when assigned to perform all of the duties of a higher paying classification for
a continuous period of one day, or any portion thereof, or longer.

B.

Sworn employees, represented by the Seattle Police Management Association, shall receive outof-classification pay when assigned for a period of two consecutive weeks or more to perform
all of the duties and accept all of the responsibility of a higher position while continuously
performing that work.

III. Civilian Employees
A.

Civilian employees, (except eligible employees or as otherwise provided in authorized
collective bargaining agreements), assigned by proper authority to perform substantially the full
duties of a higher-paid classification for a period of four (4) consecutive hours or longer shall be
paid at the rate established for such classification as in promotion while performing such duties.

B.

Eligible employees assigned by proper authority to perform substantially the full duties of a
higher-paid classification for a period of two (2) weeks or more as determined in accordance
with policy and procedure promulgated by the Budget Director shall be paid at the rate
established for such higher-paid position.
1.

C.

“Eligible employee” is any regular, salaried, professional, administrative, or executive
employee who is exempt from the Fair Labor Standards Act, and not otherwise
excluded by this section.

Civilian employees represented by collective bargaining agreement shall be governed by the
terms of that agreement.

Effective Date: 9/19/03

Page 1 of 2

Section 4.080

Out of Classification

IV. Assignments
A.

B.

An employee may be temporarily assigned to duties of a higher-paid position, and compensated
as in promotion while performing those duties, in order to continue or complete essential public
services. Reasons for out-of-classification include:
1.

The absence of the employee who would normally perform those duties,

2.

A position vacancy,

3.

Peak workload periods, and

4.

Special projects.

Out-of-classification assignments are limited to six (6) months, unless extended by the
appointing authority. Out-of-classification assignments of non-represented employees to
positions represented under the terms of a collective bargaining agreement are subject to any
out-of-classification assignment limitation and extension provisions of the agreement.

V. Reporting Out-of-Classification Work
A.

Employees shall submit a completed Overtime Request (form 1.33), with the Out-OfClassification portion completed, to their immediate supervisor for approval upon completion of
the assignment. If the immediate supervisor is not available within twenty-four hours from the
time the work is completed, the employee shall present the request form to the next in
command.

B.

The approving Unit supervisor, after checking the request for correctness and thoroughness,
shall either:

C.

1.

Return it to the requesting employee for correction, or

2.

Approve the request and forward it to the Section Commander or Executive.

The approving Section Commander or Executive, after checking the request, shall either:
1.

Approve the request and forward it to the Personnel Section for compilation and
recording,

2.

Return it to the requesting employee for needed corrections, or

3.

If the request is not valid, return it to the requesting employee with a Memorandum of
cancellation.

NOTE: Out-of-Classification pay requests for overtime at the higher pay rate shall also be
forwarded to the Personnel Section.
D.

Page 2 of 2

Out-of-classification assignments shall be reported each payroll period. Out-of-Classification
pay requests must be received in the Personnel Section no later than the Thursday following the
close of each payroll period.

Seattle Police Department
Policies and Procedures
Title:

B.

III.

Overtime work: Work performed in excess of the time regularly required or scheduled for the performance of the duties of a particular position.
1.

Extraordinary overtime: Work necessitated by emergency caused by fire, flood, or danger
to life or property; or work so urgently necessary that its nonperformance will cause serious loss or damage to the City.

2.

Ordinary overtime: Work not covered under the definition of extraordinary overtime.

Paid time (holidays, sick leave, vacation, and compensatory time) shall be considered as hours
worked for overtime calculations.

Authorization
A.

No employee shall be ordered to perform overtime work unless such work is authorized by the
Chief of Police or a person designated to authorize overtime, or

B.

An emergency exists.

Collective Bargaining Agreements
A.

IV.

In the event of a conflict between the provisions of this manual section and those of a properly authorized collective bargaining agreement, the provisions of the bargaining agreement shall prevail
insofar as members of the bargaining unit covered by the agreement are concerned.

Rates of Pay
A.

Extraordinary overtime (except police officers) shall be paid at the rate of double time.
1.

B.

Police officers ordered to work extraordinary overtime shall be paid at the rate of timeand-one-half for all such overtime worked.

Ordinary overtime shall be paid at the rate of time-and-one-half; provided, however, that part-time
employees and temporary workers shall be paid at their straight-time rate for all hours worked up
to and including forty hours per week.
1.

V.

090 - Overtime

Definitions
A.

II.

4.090

Chapter:

4 - Timekeeping
I.

Section

For non-represented employees:
a.

Overtime that is an extension of shift shall be computed to the nearest quarter hour,
and

b.

When overtime is not an extension of a normal shift, the minimum credit shall be for
two hours.

Overtime Restrictions
A.

Paid overtime shall not be approved for employees on sick leave, military leave, or on suspension
for disciplinary reasons.

B.

Employees shall not submit an overtime request for a block of time for which the City is already
paying them. An employee cannot use paid time, e.g., vacation, compensatory overtime, sick

Effective Date: 12/12/03

Page 1 of 4

Section 4.090

Overtime

leave, holiday, delayed furlough, or advanced furlough, to work a Department event for City paid
overtime.
C.

VI.

Employees shall not alter their shift hours to be eligible for an overtime event without prior approval of their Bureau Commander.

Overtime Requests
A.

Overtime shall be documented using an Overtime Request (form 1.33). The appropriate overtime
activity code, obtained from the Overtime Activity Codes reference, (form 1.32) shall be recorded
for data collection and timekeeping purposes.

B.

Employees shall forward Overtime Requests via their supervisors for approval by the respective
Section/Precinct Commander.

C.

Overtime for Lieutenants and above shall be subject to prior approval by a Bureau Commander.
Bureau Commanders shall review such requests for overtime before they are forwarded to the
Timekeeping Squad.

D.

Employees are directed to submit all overtime request forms and any overtime-related paperwork
to their supervisors without delay. This requirement will be considered the same as that which requires all personnel to complete necessary “arrest, case, and other” paperwork before going off
his/her daily work shift. Personnel unable to complete overtime request forms within the specific
pay period when the overtime was earned shall complete and attach to each overtime form a
memorandum explaining to their chain of command the reason for the delay in the submittal of
that overtime form, for that particular pay period.

E.

Sergeants, Lieutenants, and Captains shall review and forward overtime forms of their employees
in a similar timely fashion within the same pay period. Those supervisors employed in an “acting”
capacity should ensure that overtime slips are submitted within the pay period worked and should
not wait for the permanently assigned supervisor to return. Those Sergeants, Lieutenants, and Captains not processing overtime forms of their employees within the pay period earned are also directed to submit a written explanation to their chain of command.

VII. Event Overtime
A.

B.

Page 2 of 4

Special Event Overtime. A special event is a City approved, pre-planned event that requires police
services, which go beyond normal daily assignment duties. These include sporting events, parades,
fun runs, dignitary protection details, and community or neighborhood events, such as, fairs, exhibits, and celebrations.
1.

These events may have a straight time, or overtime component, or both.

2.

All time worked at a special event, even if only one employee is involved, shall be documented on an Event Overtime Summary (form 15.6).
a.

Supervisors shall ensure that all fields describing the event and the individual
hours worked are accurately recorded.

b.

Supervisors shall record the correct activity code from the Overtime Activity
Codes reference, and the correct Special Event Number, obtained from the Deployment and Precinct Project Support Unit, in the labeled fields.

c.

Traffic events usually have pre-assigned Special Event Numbers.

Extra-Duty Events. An extra-duty event is work performed on a day off, holiday, when called in
off-duty, or an extension of a regular work shift to handle normal police duties. Examples of these
events include, but are not limited to: unusual occurrences, demonstrations, protest marches,
search warrants, buy-bust operations, completing other arrests, special emphasis patrols, administrative duties, court, training, testing, community relations activities, and attendance at meetings.

Section 4.090

Overtime

1.

Extra-duty events may have a straight time factor, but typically have both straight time
and overtime components.

2.

Extra-duty events may be documented on the Event Overtime Summary as a convenience
when more than one employee is involved.

VIII. Overtime for Civil Actions

IX.

A.

“Civil Action” is any civil lawsuit, civil claim, or insurance claim (including judicial proceedings,
depositions, interviews, or other associated activities) related to an incident officially investigated
by an employee or an incident about which an employee has knowledge gained through the performance of official duties.

B.

An employee who makes an off-duty appearance related to a civil action shall submit an Overtime
Request in accordance with DP&P – Civil Actions.

Overtime By Police Officers Off-Duty
A.

B.

X.

Off-duty police officers involved in incidents requiring immediate police action on their behalf
shall be granted paid overtime.
1.

An on-duty supervisor shall review the circumstances prior to authorizing such overtime
pay.

2.

Off-duty officers are not eligible for Department paid overtime for work performed for a
private employer, except when the normal hours for which that employer has agreed to
pay the officer has expired. Upon approval by an on-duty supervisor that there is an immediate need for the concerned officer to perform further duties for the Department, such
overtime shall be paid on a shift-extension basis.
a.

Example: Officer DOE is off duty and is working a four (4) hour shift at Metro.
Halfway through his shift, Officer DOE becomes involved in an incident requiring
police action. Officer DOE investigates the incident, and makes an arrest. Officer
DOE is required to handle the incident as Primary Officer and complete all of the
appropriate paperwork, i.e., General Offense, Superform, etc. If Officer DOE is
unable to complete the incident prior to the end of the Metro shift, Officer DOE
must contact an on-duty SPD supervisor. After briefing the SPD supervisor a decision will be made concerning further action. If Officer DOE continues handling
the incident, overtime compensation shall be paid on a shift-extension basis.

b.

Officers shall not delay the handling of incidents until the end of their off-duty
work shift. Handling of incidents shall be commensurate with the event.

c.

Officers completing incidents on a shift-extension basis shall submit, in person, all
related documents to an on-duty SPD supervisor. Related documents include,
General Offense Report, Superforms, Overtime Requests, etc.

Employees required to appear at any Department hearing, panel, board, medical examination, retraining, interview, or conference as either a designated representative, or to give information,
shall be eligible for overtime per the rate applicable to their off-duty status.

Compensatory Time Off in Lieu of Overtime Pay
A.

When mutually agreed upon by the employee and the Department, compensatory time off, equivalent to the amount of overtime earned, may be taken off in lieu of overtime pay. EXAMPLE: One
hour of overtime worked would equal 1.5 hours of compensatory time off.

Page 3 of 4

Section 4.090

Overtime

XI.

Standby Pay
A.

Off-duty standby time shall be defined and compensated according to the terms of collective bargaining agreements or City ordinances in effect at the time standby is approved. Off-duty standby
time shall be:
1.

Approved in advance by a Bureau Commander or in their absence by a Section Commander,

2.

Reported on an Overtime Request, and

3.

Computed to the nearest quarter hour, and shall include the actual number of hours spent
on authorized standby time.

B.

When called back to duty from standby status, the regular overtime rules shall apply.

C.

Off-duty standby assignments which are requested by official agencies other than the Police Department, i.e., Superior Court judges, or the Prosecutor’s Office, shall be reported immediately to
the employee’s Section Commanders for authorization of the standby time.

XII. Overtime for Eligible Professional, Administrative, and Executive Employees
A.

B.

Page 4 of 4

Regular professional, administrative and executive officers and employees with a top salary step of
less than 36.5 on the City of Seattle’s pay scale who are ordered to work more than forty (40)
hours in one workweek shall be compensated at the rate of time-and-one-half for all hours worked
in excess of forty, except for:
1.

Employees exempt from or not covered by the Fair Labor Standards Act, and

2.

Employees who are working pursuant to a collective bargaining agreement.

Employees with a top salary step of 36.5 on the City of Seattle’s pay scale, who are exempt from
the Fair Labor Standards Act, and are not entitled to receive overtime or compensatory time shall
be covered by the Executive Leave program (SMC 4.20.300).

Seattle Police Department
Policies and Procedures
Title:

Section

4.100

Chapter:

4 - Timekeeping

100 – Restricted Time Off

POLICY
The Department annually staffs several special events with staffing requirements that exceed the number of
available and volunteer personnel. Examples are the Fourth of July, Torchlight Parade, Seafair/Hydros and New
Years Eve. In accordance with any applicable collective bargaining agreements, time off for sworn employees
and Parking Enforcement Officers will be restricted during these events. The Seattle Police Operations Center
(SPOC) will plan and determine staffing needs for these events to ensure the safety of both response personnel
and the public. A Special Order containing specific personnel assignments shall be published approximately
thirty days prior to each event.
This policy applies only to pre-planned special events for which time off has been restricted and does not apply
to time off restrictions resulting from emergency mobilizations, i.e.: large storms, earthquakes, civil
disobedience, and other unusual occurrences.

I.

Exemptions From Duty
A. Position Exemptions
1.

B.

Except for incidents requiring emergency mobilization, detectives assigned to the following units
are exempt from the personnel draft for special events:
a.

Homicide and Assault Unit detectives designated as “next up” and “standby”

b.

Arson/Bomb Unit

c.

Traffic Collision Section detectives designated as “standby” at the time of the event

d.

CSI unit detectives designated as “standby”

e.

Detectives assigned to the Vice and Narcotics Sections who consistently work in an
undercover capacity and do not have uniformed secondary work permits, are exempted only
from uniform assignments

2.

A list of specific personnel that are exempt from the above units by position shall be reviewed and
submitted by the respective Bureau Commanders to the Seattle Police Operations Center (SPOC)
by January 31st of each year. Section commanders will immediately forward any positional
changes under their command to SPOC.

3.

Personnel with positional exemptions who have secondary employment permits are prohibited
from working in any off-duty capacity during the time of the event.

4.

Final exemption approval shall rest with the Deputy Chief of Administration

Personal Exemptions

Effective Date: 1/3/08

Page 1 of 2

Restricted Time Off

C.

Section 4.100

1.

A determined number of personal exemptions will be allowed for each bureau based on staffing
needs for events. It is up to each bureau to determine who receives the exemption. Due to the
limited number of exemptions available to each bureau, priority will be given to those requests that
are of a serious or significant personal nature.

2.

Employees requesting to be excused for any amount of time during designated restricted time off
dates shall forward a Request for Authorized Absence (form 2.23), along with any supporting
documentation, via their chain of command in January of each year. The requests will then be
forwarded to the Homeland Security Bureau Commander by February 10th of each year for review.
Following review, the requests will be forwarded to the Deputy Chief of Administration for final
approval.

3.

Personnel requesting personal exemptions who have secondary employment permits are prohibited
from working in any off-duty capacity during the time of the event.

4.

If the request is disapproved at any supervisory level, the form will be returned to the requesting
officer.

5.

The Deputy Chief of Administration will forward the final approved requests to the proper
commanders and forward copies to SPOC.

Changes in Assignment Status
1.

Page 2 of 2

Employees shall immediately forward a Deployment Information Form to the Seattle Police
Operations Center in the event of any change in assignment. Failure to notify SPOC of an
assignment change could result in the employee being assigned to the event regardless of their
current status.

Seattle Police Department
Policies and Procedures
Title:

Section

4.110

Chapter:

4 - Timekeeping

110 - Timekeeping
(General)

REFERENCES
CALEA standards 22.2.1
RCW 10.79, 70.24

POLICY
The earning and use of time by all employees of the Department shall be done in the manner prescribed by State
law, City ordinance, labor contracts, or any other lawful agreements.

I.

Definitions and Work Schedule Requirements
A.

Work period: The recurring unit of time in days in which work hours are counted for the
purpose of calculating overtime.

B.

Work week:
1.

For civilian employees who are not represented by a bargaining unit, shall begin at
0000 hours Wednesday and end at 2359 hours Tuesday.
a.

2.
C.

For represented employees, shall be determined by the appropriate collective bargaining
agreement.

Hours worked: Includes all the time an employee is required to be on-duty or at a prescribed
workplace.
1.

For non-represented employees, eight hours shall constitute a day’s work, and five days
shall constitute a week’s work. For officers assigned to Patrol (including CPT, ACT,
and clerks) and for officers in the Canine and Mounted units, nine hours shall constitute
a day’s work, and four days shall constitute a week’s work.

2.

Non-patrol officers will work the normal workday of eight hours a day, five days a
week, unless an alternative work shift has been implemented.

3.

Alternative shifts: Parties may, by mutual agreement, establish alternative shifts for
work units within the department.
a.

D.

This shall be the “work period” used to calculate overtime.

All requests for alternative shifts must be proposed through a Labor
Management Committee process that may include an Employee Involvement
Committee.

Sworn employees are allowed a 1/2 hour meal break away from their work station during their 8
hour tour of duty where they shall not be “on-call.”
a.
2.

Meal breaks taken while “on call” by sworn personnel are considered work
time

Civilian employees are allowed a 1/2 hour meal break away from their work station
during their 8-1/2 hour tour of duty where they shall not be “on call.”
a.

Effective Date: 11/7/07

Employees are allowed a 1/2 hour meal break away from their work station
during their tour of duty, and during which they shall not be “on call”. Meal
Page 1 of 7

Timekeeping (General)

Section

4.110

breaks are not considered as work time; however, “coffee breaks” are.
Exceptions to the above should be made only in emergencies.

II.

Employees shall end their tour of duty at a time so as not to exceed a standard 8 hour
work time requirement.

4.

Tours of duty for all personnel should be scheduled to best meet both the standard for
“maximum hours” allowed within the “work period” and the appropriate collective
bargaining agreements requiring overtime pay.

5.

Employees arriving at their work stations early shall not perform compensable work
prior to their regular starting time.

E.

Paid overtime: Time earned in excess of regular shift work and court time.
“ordinary” or “extraordinary” overtime are defined by ordinance.

F.

Standby duty: The formal assignment, of an employee by the Department, for the purpose of
responding to emergencies and other problems during the employee’s non-working hours. The
act of carrying a pager or similar device does not, in itself, constitute standby duty.

G.

Standby pay: The monetary compensation paid to an employee who is assigned to standby
duty. The normal standby pay rate (unless covered by a collective bargaining agreement) shall
be ten percent of the employee’s regular straight-time hourly rate of pay for each hour served on
standby duty.

The terms

Responsibilities
A.

III.

3.

The Department shall administer the laws and rules pertaining to the earning and use of time for
their employees in a judicious manner. Section Commanders, as approved by the Bureau
Commanders or the Chief of Police, shall regulate the earning and use of time for employees
under their command and ensure compliance with collective bargaining agreements.

Time Categories
A.

General
1.

B.

C.

Furlough Days (F): Regularly scheduled days off following a work week.
1.

Defined as that period of time off which falls between the end of the last regularly
scheduled shift of one regular work week and the beginning of the first shift of the next
regularly scheduled work week.

2.

May be taken in advance by sworn personnel for a maximum of four (4) days.

3.

Furlough days shall not be worked unless prior approval of the concerned immediate
supervisor is granted.

4.

Officers working a 5 and 2 schedule who voluntarily work a regularly scheduled
furlough shall take that day off within the seven (7) day work week.

5.

Unless scheduled prior to receipt of a subpoena, employees shall not be furloughed on
the day of trial.

Delayed Furloughs (DF): Days off granted in lieu of scheduled furlough days which have been
voluntarily worked by the employee and furlough days accumulated by employees by working
a 4 and 2 schedule with 9 hour shifts, a 3 and 3 schedule with 12 hour shifts, or a 6 and 2
schedule with 8 hour shifts.
1.

Page 2 of 7

Abbreviations used to account for time on Unit time sheets and Department Attendance
Records are indicated in parentheses next to the time categories listed below.

Delayed furloughs shall be used in the calendar year earned and not redefined if unused.

Timekeeping (General)

D.

Section

Sick Leave (S) & (SB): An employee’s request for paid sick leave may be granted when the
employee is required to be absent from work because of:
1.

A personal illness, injury or medical disability incapacitating the employee’s
performance of duty, or personal medical or dental appointment, or
a.

2.

H.

Employees sick or injured while on vacation shall be counted as “sick leave” on Unit
time sheets after presenting acceptable proof of illness or disability.

Holidays (H): Comprised of 12 paid work days off per calendar year.
1.

G.

Indicated by an “SB” on Unit time sheets.

Vacation Days (V): Constitute a prescribed number of work days off, earned per each full
month of employment at a rate of accrual specified by a collective bargaining agreement or an
applicable City ordinance depending on length of service.
1.

F.

Indicated by an “S” on Unit time sheets.

(SB) An illness, injury, or medical or dental appointment of an employee’s spouse or
domestic partner, or the parent or dependent child of an employee, or the parent or
dependent child of the employee’s spouse or domestic partner.
a.

E.

4.110

When an employee (except a LEOFF 1 officer) is on disability leave or sick leave and a
holiday occurs, they shall be marked “H” on the time sheet.

Compensatory

overtime (CO): Time earned in lieu of paid overtime.

1.

Subject to the constraints of each bureau and collective bargaining agreements,
employees may earn and accumulate compensatory overtime for use as time off from
work.

2.

Each bureau may set standards allowing employees to accumulate compensatory
overtime (CO), depending on the staffing needs and scheduling constraints of its
individual sections and units.

3.

Whenever the limit of earned CO is exceeded, a sufficient amount must be scheduled
for use within the following thirty calendar days. Supervisors shall be responsible for
monitoring the accumulation and use of all compensatory overtime.

4.

City Ordinance 96350 as amended by 97109 requires that each hour of CO “shall be
taken off within 12 months from the date earned.”

5.

An employee, subject to administrative approval, may have any compensatory overtime
earned paid on the basis of the employee’s current rate of pay.

Special Duty Days (SD) and Training (T) Days: Designated for timekeeping purposes to
describe instances when personnel perform police oriented functions away from their normal
duty station. Attendance at business meetings, training or conference events will only be
authorized if the event or meeting offers a substantial benefit to the Department in terms of
conducting Department business or enhancing the professional development of the employee.
Attendance at board meetings of professional organizations will only be allowed for those
organizations representing specifically job-related associations in the employee’s professional
field.
1.

Training days shall include attendance at Department sponsored training, seminars,
conferences, boards, and conventions.

2.

Special duty days shall include extraditions and testifying in court.

3.

Special duty days and training days described in 1 and 2 above, which do not involve
the expenditure of Department funds, require the approval of the respective Section
Commander. Units independent of Section authority shall submit requests directly to
their Bureau Commander.
Page 3 of 7

Timekeeping (General)

I.

K.

All other special duty and training assignments require authorization from the
respective Bureau Commander. Supervisors shall ensure that requests are approved
appropriately.

5.

Such authorizations for special duty days and training days may be subject to review by
the Command Staff in order to ensure this policy is applied consistently and fairly.

6.

“SD” and “T” days shall be recorded on unit time sheets, or other specialized
timekeeping documents, with a brief description of the assignment and location of the
employee while absent from regular duty.

Release Time (RT): Sworn employees may use release time at the discretion of an immediate
supervisor for a period of up to two days. Release time shall be used as is reasonably necessary
to stabilize a sudden and unexpected disabling illness, injury, or condition to a member of the
employee’s immediate family.
Supervisors shall verify that sworn employees requesting release time have a valid
reason to be absent from work.
a.

Supervisors must complete a Release Time Authorization Form and submit it by
attaching it to the timesheet and forwarding to Timekeeping.

b.

A copy of the Release Time Authorization Form must be reviewed by the
employee’s chain of command, up to and including their section commander. A
copy must be forwarded to the Bureau Commander.

2.

Additional release time may be obtained upon prior approval of the Bureau
Commander.

3.

Release Time of more than two days is potentially a Family Medical Leave qualifying
event. If an employee has received release time of more than 2 consecutive days, that
request will be forwarded to the Employment Risk Manager. The Employment Risk
Manager will inform the employee of the Family Medical Leave option.

Guild Day (GD): A special leave of absence granted to Guild or union officers for attending
official labor conventions or conferences.
1.

Guild day absences shall not exceed 10 consecutive days per meeting, and the sum total
of all such absences shall not exceed 120 work-days in any contract year.

2.

This leave of absence must be approved by the Seattle Police Officers Guild president.
All Guild officers that request Guild days shall complete the Guild Day Authorization
and Voucher (form 2.23.1).

Funeral Leave (FL):
1.

Page 4 of 7

4.110

4.

1.

J.

Section

Definitions
a.

“Close relative” means spouse, domestic partner, child, mother, father, brother,
sister, grandfather, grandmother, or grandchild of the employee, employee’s
spouse, or domestic partner.

b.

“Relative other than close relative” means aunt, uncle, cousin, niece, nephew,
or the spouse of the brother, sister, child, or grandchild of the employee,
employee’s spouse or domestic partner.

2.

Sworn employees are allowed up to five (5) days off without salary reduction for the
purpose of attendance at the funeral of any “close relative” or any “relative other than a
close relative.” These days off shall be recorded as “funeral leave” “FL”.

3.

Civilian employees are allowed:

Timekeeping (General)

4.

Section

4.110

a.

One (1) day off with pay for the purpose of attending the funeral of any “close
relative”. When such attendance requires total travel of two hundred (200)
miles or more, one (1) additional day with pay shall be granted,

b.

Up to four (4) additional days chargeable to sick leave are allowed, provided no
combination of paid absence shall exceed five (5) days for any one period of
absence, and

c.

Up to five (5) days chargeable to sick leave for the purpose of attending the
funeral of a “relative other than a close relative.”

Employees requesting funeral leave shall submit an Application for Funeral Leave
(form 2.26) to their Unit Commander for approval. The form shall be submitted
immediately upon return from verbally approved funeral leave. Upon approval, the
Unit Commander shall forward the form to the Timekeeping. Timekeeping shall not
authorize pay for funeral leave days until the approved form is received.

L.

Military Leave (ML): Employees who are members of the United States Armed Forces reserve
shall be granted 15 days paid leave annually to satisfy active duty and drill requirements.

M.

Emergency Days (ESL):
agreements.

N.

Jury Duty (JD): Any full-time employee who receives a summons to report for jury duty, shall
immediately notify their supervisor in writing, attach a copy of the summons, and forward this
information through the appropriate chain of command. A copy of the summons and written
notification shall also be sent to the Timekeeping.
1.

2.

For civilian employees as per current collective bargaining

The employee’s Section Commander has the discretion to request that the appropriate
jury coordinator excuse the employee from jury duty:
a.

If minimum manpower requirements would be adversely affected, or

b.

At the employee’s request, for good cause.

The following guidelines shall apply to individual employees who must report for jury
duty:
a.

All employees summoned for jury duty will be placed on a 5-2 schedule at their
regular duty assignment. The work shift will be altered to be compatible with
jury duty hours (i.e., 0800 to 1600 for day court and 1600 to 0000 for night
court).

b.

Employees summoned to jury duty during their shift shall be excused from their
routine duties and shall report to the location noted on the Jury Duty Tour
Notice.

c.

Any employee not selected from the jury pool, and who is released by the Court
as not needed on a particular day, or portion thereof, shall immediately report at
their assigned work place for the balance of the shift.
Exception: Department employees who are actually impaneled on a jury, but
who are then released early by the Court, for whatever reason, shall not be
required to return to work at the time they are released by the Court.

3.

Compensation
a.

Employees shall have no pay deducted for the time spent on jury duty.

b.

Compensation received by an employee for jury duty (excluding mileage fees)
shall be forwarded to the Department’s Payroll Office as soon as it is received
by the employee.

Page 5 of 7

Timekeeping (General)

IV.

V.

Section

4.110

O.

Limited Duty (LD): Temporary assignment to a position which may not require the employee
to perform all of the duties normally required by the Department for the employee’s particular
rank or job classification. (See DP&P - Limited Duty Assignments.)

P.

Military Leave (ML): Time off for employees to meet their obligations as members of a
military reserve unit. (See DP&P - Military Leave.)

Q.

Leave of Absence - Without Pay (LOA): Pre-approved time off without pay as requested by an
employee. See DP&P - Leave of Absence.)

R.

Absent Without Leave (AWOL): Employees who are not present and who are not officially
excused from duty shall be marked “AWOL” on Unit time sheets and Attendance Records and
shall forfeit pay for the time of the absence. (See DP&P - Absence From Duty.)

Fair Labor Standards Act (FLSA) Regulations
A.

The Fair Labor Standards Act was set up by the Federal Government to protect those employees
that were not being paid overtime by their employer.

B.

Sworn officers are required to take a certain amount of furloughs off per FLSA work period.
This work period is negotiated between the City and the Federal Government, and is subject to
change.

C.

Budget problems arise when a normally scheduled furlough is worked (circled) and not taken off
during the same FLSA work period. This results in the unnecessary payment of overtime.
Supervisors shall monitor this practice and be responsible for ensuring assigned personnel take
the required number of furloughs off.

D.

Paid time (vacation, sick leave, holiday, compensatory overtime, etc.) is not considered time off
under the FLSA regulations.

E.

The Personnel Section shall periodically publish the current FLSA guidelines via Department
Notice.

Time Balances
A.

Supervisors, or in their absence their acting replacements, will record and report time only for
their subordinate employees. This procedure involves supervisors and managers, through their
chain of command, reviewing and approving timesheets.

B.

Employees submitting requests for changes in the “time balance” section of the semi-monthly
Seattle Police Department Attendance Record, shall do so within 45 days of the day in question.
Later changes may be made if the employee was on an extended absence and then only upon
approval of the Bureau Commander.

C.

Employees shall ensure that they have sufficient time accumulated for sick leave, vacation, and
compensatory overtime taken off with pay. First line supervisors shall verify compliance when
they approve the time sheets. Timekeeping may look at other available time balances to
compensate for unavailable time taken. In the event that Timekeeping makes such adjustments,
the employee and the employee’s chain of command will be advised.

D.

The only consideration given to a request from an employee regarding adjusting “without pay”
situations shall be through the employee’s Bureau Chief utilizing the appropriate chain of
command.

E.

Employees having a holiday or furlough “minus time balance” at the end of the calendar year
may resolve the situation by:
1.

Page 6 of 7

Deduction of vacation days in sufficient number to “pay back” owed time by January
31 of the following year, or

Timekeeping (General)

2.

Section

4.110

In the absence of enough vacation time or at the employee’s request, payroll deduction
for the days not worked by their last payroll check of the year for furloughs and first
payroll check of the following year for holidays.
It shall be the employee’s responsibility to notify Timekeeping of their choice. Failure
to do so shall result in the automatic reduction of vacation days.

F.

The Timekeeping shall check the furlough balances quarterly and forward a list of those
employees in non-compliance (+36 hours or -36 hours) to the respective Section Commander
and Bureau Commander.

G.

Timesheets must be completed in ink and the corrections need to be initialed. The use of the
signature stamp is not permitted.

Page 7 of 7

Seattle Police Department
Policies and Procedures
Title:

Section

5.001

Chapter:

5 - Employee Conduct

001 – Standards & Duties

Purpose
This chapter provides the philosophy for employee conduct and professionalism and serves as the foundation
upon which guidelines and rules are promulgated. The content of this chapter is not all-inclusive; other chapters
of the Manual, directives, and other formal communications provide expanded or clarified information. A
thorough review of this chapter will give employees, supervisors, and managers an understanding of standards
and duties as they relate to their work and conduct as a member of the Seattle Police Department.

Philosophy
Being an employee of the Seattle Police Department and, in particular, a sworn officer places all of us in a
position of trust and high esteem in the eyes of the public. As employees we have access to privileged and
confidential information and authority that far exceeds that of other citizens. The power to conduct
investigations, arrest, and to use force are specifically granted to the police through the process of democratic
government. We must be ever mindful that concurrent with this authority comes additional responsibility and
that our actions are subjected to review and oversight through a variety of systems not imposed on others.
Now, perhaps more so than at any other time because of the aftermath of September 11, the work that all of us
do is of greater importance to the citizens we serve. The history of policing is one of working together with the
community in order to have a safer society. Members of the policing profession are respected and admired by
the public for they truly know and appreciate the demands placed upon all of us as we strive to protect them and
preserve civil liberties. Our jobs require professionalism and dedication and it is incumbent on all of us to
adhere to the rules and regulations of the Department and to constantly remember the special place we hold in
society.

I. Ensuring Public Trust
A. To fulfill its mission, the Department needs the support and assistance from the communities it serves.
One of the critical elements in creating and maintaining this important relationship is how the
Department responds to perceptions and complaints from citizens.
B.

It is the Department’s responsibility to receive and investigate complaints against its personnel and to
conduct an investigation when there is information that an employee may have violated a law, rule,
policy or procedure. In those instances, the Department will state the legal or policy violation when
investigating an employee for alleged misconduct. When initiating an investigation into allegations of
misconduct or violations of law not specifically defined in the Manual, the Department shall identify the
related law, rule, policy or procedure violation alleged. Employees may be disciplined for proven
violations of Department policy, procedure, or rule, or violation of law. The absence of a specific rule is
not a shield against investigation into credible allegations of acts or omissions that are recognized as
commonly held legal or workplace standards.
Refer to DP&P-Public and Internal Complaint Process.

C.

It is not the Department’s intent to interfere with or constrain the freedoms, privacy, and liberties of
employees. Discipline will only be imposed where there is a nexus or relationship between the conduct
and the duties, rank, assignment, or responsibilities of the employee, whether on or off duty or in or out
of uniform.

Effective Date: 11/5/07

Page 1 of 9

Section 5.001

Standards & Duties

II. Guidelines, Rules, and Expectations
A. This part of the chapter provides fundamental guidelines and expectations that govern the manner in
which the Department fulfills its mission.
1.

Chain of Command
a.

Orders
(1) Employees shall adhere to the authority levels delineated in the Department chain of
command. Employees shall obey any lawful order issued by a superior officer. Orders
may be issued directly, or may be relayed through a subordinate employee. This section
specifically includes published notices of mandatory training. Should such order conflict
with any previous order, published regulation, or Table of Organization, this conflict shall
be respectfully called to the superior officer’s attention. The superior officer who issued
the conflicting order shall take steps necessary to correct the conflict in orders. Superior
officers assume responsibility for the actions of subordinates who are properly
discharging the superior officer’s directives. The ranks conferred upon employees via the
Department chain of command apply while exercising law enforcement authority,
whether in an on-duty or secondary employment capacity.

b.

Insubordination
(1) Failure to obey orders from a superior officer constitutes insubordination. An employee is
not obligated to obey orders of a superior officer when such orders are illegal or
unethical; that represent unjustified, substantial and/or reckless disregard for life and
officer safety; when the superior officer has been relieved from duty by an officer
superior in command; when the superior officer is experiencing a manifest psychological
crisis, or is otherwise physically or mentally incapacitated; or when other articulable and
substantive circumstances are present that establish that the superior officer is
incompetent or incapable of discharging the duties of his/her assignment. Employees
confronting this situation shall, if practical, state the basis for objecting to the order to the
superior officer. If the situation remains unresolved, the employee shall immediately
contact the officer next higher in rank in his/her chain of command; the Duty Captain; or
any higher-ranking officer (in that order). Employees invoking this exception shall be
prepared to fully and accurately account for and justify their actions.

c.

Responsibilities of Supervisors
(1) Every supervisor, commander and manager of the Department shall apply the standards,
guidelines and rules of the Department in the execution of the oversight and management
of the personnel assigned to them. Every supervisor, commander and manager of the
Department is responsible for making and executing decisions within the scope and extent
of their authority. The mere existence of a person of higher authority does not excuse a
supervisor, commander or manager of the decision-making responsibilities that are
inherent in their assignment.

d.

Incident Command
(1) The principles of the Incident Command System shall be applied whenever appropriate.
The three priorities of incident command, in order are:
(a) Life Safety
(b) Incident Stabilization; and
(c) Property Conservation

Page 2 of 9

Section 5.001

Standards & Duties

(2) While the IC System itself may be amended or modified depending on the situation
confronting an incident commander, the essential categories are recognized to have
universal applicability. These categories are as follows:
(a) Command, Control and Communications
(b) Operations
(c) Planning and Intelligence
(d) Logistics
(e) Personnel and Finance
(f) Safety
(g) Public Information
Refer to SPD Emergency Operations Manual.

III. Knowledge of and Adherence to Laws and Department Policy and Procedures
A. Laws
1.

B.

Manual
1.

C.

Employees shall be knowledgeable of and obey Federal and State laws, and the laws and
ordinances of the City of Seattle. Employees shall be fully informed of the contents of the law
relating to their decisions or enforcement actions by attending Department training and reviewing
information provided by the Department.

Employees shall be knowledgeable of and adhere to the provisions of this Manual, and of all
published changes or amendments to Department policy and procedures as promulgated by the
Chief of Police or his/her designee.

Collective bargaining agreements
1.

Employees of the Department, particularly supervisory personnel, shall be knowledgeable of
applicable collective bargaining agreements, and local, state and federal labor laws (e.g. FLSA).
Refer to DP&P-Collective Bargaining and Contract Management.

IV. Communication and Confidentiality
A. Through Chain of Command
1.

B.

Employees shall direct communications through their chain of command unless directed otherwise.
If an employee believes they have information of such a sensitive nature as to require
communication outside the chain of command, the employee may communicate directly with any
higher-ranking officer, including the Chief of Police, and at that point the responsibility for any
further dissemination of that information lies with the higher-ranking officer.

Representation of the Department
1.

Responsibility for management of the Department and promulgation of policy and budget rests
with the Chief of Police.

2.

Employees shall not disseminate information concerning their personal interpretations of
Department policy, investigations, crime patterns, budget, deployment or other opinions that could
be construed as representing the Department or the Chief of Police. Subordinate employees may be
granted authority to represent Department issues on a case-by-case basis, but only following
delegation by their chain of command. Specific employees (e.g. Media Relations Officers) may be
granted broad authority to represent Department issues outside their chain of command, or on
behalf of the Chief of Police (or his designee).
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Standards & Duties

Section 5.001

3.

Only employees holding the rank of Lieutenant and above may comment to the media on behalf of
the Department. They shall provide Media Relations with information about the request and, if
time permits, contact them in advance to assist with the interview. All information transmitted to
the chain of command or, where permitted, externally, shall be accurate.

4.

This provision does not apply to union leaders engaged in commentary about the Department as
part of their duty of representation. This provision is not meant to restrain an individual’s
expression of free speech rights. When expressing their own opinions about Department policy or
procedure, those opinions should be clearly identified as those of the speaker.
Refer to DP&P-Media Relations.

C.

Confidentiality
1.

All employees shall maintain confidentiality of sensitive Department records, the non-disclosure of
which is essential to effective law enforcement, as well as private information, including criminal
history, criminal investigations, complaints and disciplinary investigations, personnel information
and other confidential Department information and documents and not communicate such
information outside of the criminal justice system unless otherwise required by Department policy,
court order or other legal mandate, or by expressed permission of the involved employee.
Refer to DP&P-Department Records Access, Inspection and Dissemination.

D. Personnel Information
1.

E.

All employees shall maintain confidentiality of information from personnel files, including home
addresses, home and personal telephone numbers, and social security numbers of current and
former employees and shall not share information of this nature unless required by Department
policy, court order or other legal mandate, or by permission of the involved employee.

Correspondence
1.

Departmental correspondence, including official letters and emails, addressed to entities outside the
Department must be signed or approved by a Lieutenant or higher authority. Blanket approval for
routine/repetitive correspondence may be granted by a Lieutenant or higher. Such routine
correspondence shall be reviewed for content and compliance with policy on at least an annual
basis.

2.

All correspondence, and written communication, including but not limited to, e-mails, memos,
letters, and MDC transmissions, is subject to public disclosure or discovery. All employees shall
ensure that their communication is lawful, appropriate and professional.
Refer to DP&P-Departmental Correspondence and Use of Department E-mail and Internet.

V. Honesty
A. Employees shall be truthful and complete in all official oral and written communications, statements,
and reports; testimony; official administrative and employment records; and statements and interviews
in internal investigations. The exceptions to this standard are where deception is necessitated by the
nature of an employee’s assignment, the need to acquire information for criminal investigation or public
safety, or an exigency of ensuring employee safety or the safety of others. The use of deception must be
for a specific and lawful purpose and temporary in nature. Employees may not represent themselves in
anyway as a member of the media.
B.

Sustained allegations of dishonesty may affect an employee’s ability to serve as an effective witness in
court, and thus may be grounds for termination subject to the provisions of the applicable collective
bargaining agreement.

C.

One of the Department’s responsibilities is to investigate and assist the prosecutor in the prosecution of
persons who commit crimes. Police also have an equally important responsibility to assist the prosecutor
in preventing any miscarriage of justice. An employee shall promptly report information of which they

Page 4 of 9

Section 5.001

Standards & Duties

have personal knowledge that he/she is aware may bear on or establish the innocence of a person under
investigation, or who has been charged with or convicted of a crime, to his/her chain of command.

VI. Integrity
A. As a Department standard, employees shall be consistent in their conduct and adherence to law and
Department policy. Individual employee’s actions that create a conflict of interest or the appearance of a
conflict of interest, dishonesty, criminal activity, or permitting criminal activity may impair public
confidence in the employee and the Department.
1.

Conflicts of Interest
a.

2.

Employee Associations
a.

3.

Employees shall not associate with persons, entities, and organizations where such association
reasonably gives the appearance of conflict of interest in employee enforcement decisions or
actions.

Misuse of Authority
a.

4.

Employees shall not engage in enforcement, investigative or administrative functions that
create conflicts of interest or the appearance of conflicts of interest. For example, employees
shall not be the primary investigators of crimes where they are the victim, nor effect arrests –
except in an emergency – of family members, business associates, or social acquaintances.
Employees shall exercise discretion in favor of recusing themselves from any process that
might reasonably be expected to create a conflict or the appearance of a conflict of interest.

Employees shall not use their position or authority as a police officer for personal gain.

Gratuities
a.

Employees shall not solicit or accept any gratuity or any other thing of value where there is
any connection, however remote, between such offer or solicitation and the employee’s Police
Department employment, except as expressly approved by the Chief of Police. Employees
shall not:
(1) Solicit or accept any gratuities of merchandise, meals, beverages, or any other thing of
value which might tend to influence their or any other employee’s actions in any matter
of police business or which might reflect adversely on the Department or any of its
employees,
(2) Solicit or accept any discounted services or merchandise whatsoever as a result of their
Department employment unless such discount is routinely offered to various groups or
individuals and not limited to Department employees,
(3) Solicit or accept any gift or gratuity from other Department employees if such items
would adversely affect the actions of the employee in connection with police operations,
(4) Offer or agree to purchase any item of private property from a non-criminal justice
employee, when the contact with the owner or agent of the owner is as a result of the
employee performing his/her Department duties, without Department approval. This
prohibition to purchase specifically includes firearms and real property,
(5) Become financially or otherwise indebted to any other employee to the extent that work
performance is affected,
(6) Solicit any personal notoriety and/or award or solicit or accept any reward for services
rendered incident to their position or duty as an employee of the Department, or
(7) Solicit or accept free admission to the theaters and other places of amusement for
themselves or others; except in the line of duty.

Page 5 of 9

Section 5.001

Standards & Duties

b.

5.

6.

Any unauthorized gratuity, gift, fee, commission, loan, reward, or other thing falling into any
of these categories which comes into the possession of any employee shall be forwarded
through the Captain of the Audit, Accreditation and Policy Section to the office of the Chief of
Police together with a written report explaining the circumstances connected therewith. A
copy of the report shall be forwarded to the employee’s Section or Precinct Commander.

Engagement of the Civil and Criminal Justice System
a.

Prior to initiating a civil action for damages sustained while working on or off-duty in a law
enforcement capacity or which arises by virtue of the officer’s employment with the Seattle
Police Department, the employee shall report their intention, in writing, to the Chief of Police.

b.

Sworn employees shall not apply for any criminal process, such as a no contact or restraining
order, regarding an assault upon themselves that occurred on-duty or while working in an offduty law enforcement capacity, without notifying their chain of command. Sworn employees
shall report any assault upon themselves that occurred while working in an off-duty law
enforcement capacity to their chain of command.

c.

No employee below the rank of Bureau Commander shall make any recommendations
regarding the disposition of any pending court case investigated by the Department to any
court or other judicial agency. This does not apply to agencies conducting Pre-sentence
Investigations.

d.

Employees shall refrain from making any recommendations to any other agency which might
imply official approval or disapproval of that agency’s action by the Department.

e.

Any employee below the rank of Bureau Commander who wishes to make any other
recommendation may forward such recommendation, in writing, through the proper channels,
to the bureau handling the investigation.

f.

Employees shall not interest themselves in any manner in any civil action growing out of their
official police knowledge or actions, except by due process of law.

Recommending Employment of Attorneys, Bondsmen and Business Firms.
a.

Employees shall not recommend or suggest the employment of any attorney, bondsman, or
business to any person during the course of, or as a result of, their official business as
employees of the Department.

VII. Professionalism
A. Department employees, and particularly sworn uniformed officers, are the most conspicuous
representatives of government, and are legally granted significant authority to enforce the law and
ensure public order and safety. The standards that govern this authority include conduct that is
respectful, neutral, objective and unbiased. Specific rules and guidelines that relate to this standard
include the following:
1.

Exercise of Discretion
a.

2.

Courtesy
a.

Page 6 of 9

Discretion consists of the ability to apply reason, professional experience and judgment in
decision-making. Employees are authorized and expected to use discretion consistent with the
mission of the Department and duties of their office and assignment. The scope of discretion is
proportional to the severity of the crime or public safety issue being addressed. For example,
an employee’s scope of discretion in dealing with a minor traffic infraction is broader than
when an employee is affecting an arrest on probable cause for a domestic violence
misdemeanor or felony.

Employees shall strive to be professional and courteous at all times, whether in person or
through other means of communication.

Section 5.001

Standards & Duties

3.

Traffic stops:
a.

Employees will introduce him or herself to the citizen, providing name, rank or title, and
agency affiliation, and state the reason for the stop as soon as practical when safety
considerations allow, unless the employee believes providing this information will
compromise officer or public safety.

b.

Ensure that the detention is no longer than necessary to take appropriate action for the known
or suspected offense, and that the citizen is informed of the purpose of reasonable delays.

c.

To the extent that safety considerations and confidentiality requirements allow, answer
relevant questions the citizen may have concerning the traffic stop if circumstances permit,
including explaining any options for traffic citation disposition, and name and serial number
when requested.
Refer to DP&P-Traffic Enforcement.

4.

Reasonable suspicion stops:
a.

When practical, an officer will attempt to explain the reasons for a reasonable suspicion stop if
the suspicion for the stop no longer exists and if appropriate express regret for any
inconvenience.
Refer to DP&P-Social Contacts, Terry Stops and Arrests.

5.

Duty to Identify
a.

Provided that no investigation is jeopardized, no police function is hindered, and safety
considerations permit, when a citizen requests a Department employee engaged in Department
related activities to identify themselves (including but not limited to requests for name, badge
number, or serial number), the employee shall do the following:
(1) Uniformed, sworn employees and Parking Enforcement Officers shall provide their name,
and Department serial number verbally, or if requested, in writing, or provide a
Department-issued business card that contains their name and serial number.
(2) Non-uniformed, sworn employees shall display their badge and Department identification
card, and shall provide their name and Department serial number verbally, or if requested,
in writing, or provide a Department-issued business card that contains their name and
assignment.
(3) Civilian employees shall verbally provide their name and Department serial number, or
provide a Department-issued business card that contains their name and serial number,
and shall display their Department identification card if specifically requested to do so.

6.

7.

Prohibitions Concerning Derogatory Language
a.

Words which imply derogatory connotations or manifest contempt or disrespect toward any
race, creed, religion, sexual orientation, or national origin shall not be used at any time by
employees of the Department in the course of their duties or at any other time so as to bring
the Department or themselves into disrepute.

b.

Profanity is discouraged, but it is understood that it will occur occasionally in a law
enforcement environment. The use of profanity will be judged based upon the totality of the
circumstances in which it is used.

Training
a.

Employees shall attend all mandatory training and meet all qualifications within the time
period proscribed. In the event that an employee is unable to comply with an order for
mandatory training, the following will apply:
Page 7 of 9

Section 5.001

Standards & Duties

(1) Employees who are on approved limited or light duty and cannot participate in a
mandatory training program because of their work restrictions shall submit a written
waiver request on a Memorandum, and a Insurer Activity Prescription Form (APF)
through their chain of command.
(2) Employees who have been issued subpoenas shall be excused for that portion of the
training that coincides with their court appearance.
(3) Employees who have missed any mandatory training as a result of excused absences, such
as a sick day, shall make arrangements through their immediate supervisor to complete
that training within a reasonable time frame.
8.

Establishing and Maintaining a Respectful Workplace
a.

Harassment because of a person’s race, color, religion, creed, sex, sexual orientation, national
origin, ancestry, age, disability, marital status, or political ideology, or that of their relatives,
friends, or associates is employment discrimination. Such harassment violates either City,
State, or Federal laws. The Department will not tolerate any form of harassment.
Refer to DP&P-Harassment in the Workplace.

9.

Completion of Reports, Evidence Processing, and other Official Actions
a.

Employees shall give priority to the completion of Incident or other official reports and/or
processing a scene for evidence unless there are reasons that necessitate foregoing these
investigative actions.

10. Criticism of Orders and Others
a.

Employees shall not publicly criticize or ridicule verbally or in writing the Department, its
policies, or other employees, other law enforcement agencies, or the criminal justice system or
police profession generally while on duty or in uniform where such expression is defamatory,
obscene, unlawful, undermines the effectiveness of the Department, interferes with the
maintenance of discipline, or is made with reckless disregard for truth or falsity.

11. Accountability
a.

All employees share the responsibility to promote accountability within the Department.
Employees shall report any criminal violations of law or serious misconduct involving any
employee performing Department duties that they witness in the manner directed in other
sections of the SPD manual.
Refer to DP&P-Department Mission Statement and Priorities

12. Secondary Employment
a.

Employees holding the rank of sergeants and above shall not engage in law enforcement
secondary employment that is coordinated, or brokered by, or supervised or scheduled by, an
employee of lower rank in the supervisor’s direct chain of command.
Refer to DP&P-Secondary Employment.

13. Firearms Standards
a.

On Duty
(1) Sworn employees must be armed with a Department-approved firearm and carry official
SPD identification or be in uniform within the City.
(2) Exceptions to this requirement include certain assignments or instructions from the
Department, attendance at certain training sessions wherein the carrying of a firearm is
prohibited, and in certain areas such as jail/detention facilities, medical facilities, etc.

Page 8 of 9

Section 5.001

Standards & Duties

Refer to DP&P-Firearms in the King County Courthouse for the policy regarding firearms
while in the King County Courthouse.
b.

Off Duty
(1) When armed in the City or with their Department-approved firearm, sworn personnel
must carry official identification while off duty and in plainclothes. Off-duty sworn
personnel may choose whether or not to be armed.
Refer to DP&P-Firearms and Firearms in the King County Courthouse.

VIII. Duty Status and Course and Scope Certification
A. The Chief of Police has final authority through the Charter of the City of Seattle to determine the onduty status of any employee, and whether their actions are within the course and scope of their duties.
Completion of overtime or other Department forms by employees does not establish the duty status of
an employee of the Seattle Police Department.
Refer to DP&P-Authority and Jurisdiction.

Page 9 of 9

Seattle Police Department
Policies and Procedures
Title:

Civil action: Any civil lawsuit, civil claim, or insurance claim (including judicial proceedings,
depositions, interviews, or other associated activities) related to an incident officially investigated
by an employee or an incident about which an employee has knowledge gained through the
performance of official duties.

Citizen Claims for Reimbursement
A.

Although citizens may file a claim with the City for reimbursement for any damages or expenses
that result from police action, officers cannot obligate, and should not suggest, that the City or the
Department will pay such claims. Legally, the City is usually not obligated to reimburse citizens
for all damages or expenses that result from police action (e.g. the service of a search warrant
where force is used to gain entry).
1.

B.

III.

IV.

010 - Civil Actions

Definition
A.

II.

5.010

Chapter:

5 - Employee Conduct
I.

Section

Officers shall not promise citizens that they will be reimbursed if they file a claim.

If a citizen requests information regarding reimbursement for damages, officers should inform
them that they may apply for reimbursement by filing a claim with the Claims Division of the
City’s Law Department. Citizens may pick up a claim form at the Seattle Municipal Building,
Clerk’s Office, 600 Fourth Avenue - Room #104, or they may call 684-8213 and a form will be
mailed to them.

Involvement / Participation in Civil Actions - Generally
A.

No employee shall volunteer to aid any private party in any manner in a civil action, and no
employee shall participate in any manner in a civil action except as provided by Department policy
and due process of law.

B.

No employee, except the Chief of Police as the custodian of Department records or an employee
specifically designated by the Chief of Police (e.g., Records, Evidence and Identification Section
Director, Department Legal Advisors), shall provide to any person or authority outside the
Department, related to a civil action, any Department records, reports, documents, or other
materials, or copies thereof, completed by an employee in the performance of official duties.

C.

No employee shall confer or consult with any person outside the Department or participate in any
activity or proceeding related to a civil action, except in response to a subpoena or at the request of
a Department Legal Advisor, City Attorney, or private attorney representing the City.

Compensation for Appearances in Civil Actions
A.

An employee who makes an authorized appearance (e.g., interview, conference, deposition,
judicial proceeding) related to a civil action shall be compensated by the Department in
accordance with applicable compensation provisions for duty-related activities.

B.

No employee shall solicit or receive, directly or indirectly, any other fees or compensation (e.g.,
witness fees, expert witness fees, consultation fees) for any appearance, participation, or other
activity related to a civil action.

Effective Date: 5/20/04

Page 1 of 3

Section 5.010

Civil Actions

V.

VI.

Supervisory Notification and Scheduling
A.

Whenever an employee receives a subpoena or request from a Department Legal Advisor, City
Attorney, or private attorney representing the City to appear or participate in an activity related to
a civil action, the employee shall inform their immediate supervisor of the subpoena or request, the
nature of the employee’s involvement (e.g., appearance at trial, deposition), and the anticipated
date and time of the appearance.

B.

Whenever possible, consideration should be given to scheduling appearances and activities related
to private civil actions (a civil action where the City, State, or some other government agency is
not a party to the action) outside the employee’s normal duty hours if an on-duty appearance
would affect the operation of the employee’s unit of assignment.

Overtime Requests
A.

B.

An employee who makes an off-duty appearance related to a civil action shall submit an Overtime
Request (form 1.33) in order to receive compensation for the appearance. Employees shall
indicate on the request:
1.

That the appearance or activity was related to a civil action,

2.

Names of the parties involved in the civil action and who requested the employee’s
appearance,

3.

The nature of the appearance (e.g., trial, deposition, interview).

The Overtime Request shall be routed and reviewed according to standard court time/Overtime
Request routing and review procedures.

VII. Fiscal Unit Notification
A.

In all cases where an employee makes a civil action related appearance (e.g., interview,
conference, deposition, judicial proceeding), on-duty or off-duty, at the request of a private party
(a party other than the City, Department, or other government agency), the Fiscal, Property and
Fleet Management Section will collect fees from the private party. In order to facilitate billing by
the Fiscal Unit, such employee appearances shall be reported as follows:
1.

2.

The employee who makes an appearance, on- or off-duty related, shall complete a
Memorandum (form 1.11) addressed to the Fiscal, Property and Fleet Management
Section, indicating the following:
a.

Name, address, and business phone number of the attorney(s) representing the
party who requested the employee’s appearance,

b.

The date, hours, location, nature of the appearance (e.g., conference, deposition,
trial), any time spent in preparation for the appearance, and whether the
appearance occurred during the employee’s on-duty or off-duty hours, and a brief
description of the nature of the civil action (e.g., civil lawsuit, insurance claim)
and the incident and employee activity related to the civil action (e.g., vehicle
accident investigation, incident number),

c.

The employee shall attach to the Memorandum a copy of any subpoena the
employee received and in the case of off-duty appearances, a copy of the Overtime
Request completed by the employee,

In the event an employee receives any fees or compensation for a civil appearance, the
employee shall forward the fees or compensation to the Fiscal, Property and Fleet
Management Section with the Memorandum, and
a.

Page 2 of 3

Any checks received by an employee shall be endorsed “payable to the City of
Seattle” and shall be signed by the employee.

Section 5.010

Civil Actions

3.

The Memorandum with attachments shall be forwarded for review through the employee’s
chain of command. Each supervisor shall initial and date the Memorandum to
acknowledge review.
The Section/Precinct Commander shall then forward the
Memorandum, with attachments, to the Director of the Fiscal, Property and Fleet
Management Section.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

A.

Department employees, while on-duty, may speak with defense attorneys or their investigators
about misdemeanor cases (adult or juvenile) without prior approval of the prosecutor.

B.

Prior to any conversation with the defense, employees shall:
1.

Ensure the person asking the questions is actually representing the defendant as either a
defense attorney or defense investigator,

2.

Review the report(s) of the incident,

3.

Confirm the victim in the case is not a Department employee,

4.

Make sure they have information relevant to the case,

5.

Check to make sure the case is an active criminal court case. If there is any concern
about the line of questioning, or if there appears to be the potential that any other
investigation may be compromised by answering the questions, terminate the interview
and contact the City Attorney’s office.

If any of the above conditions are not met, the employee should refer the defense attorney or
investigator to the prosecutor. Officers who decline to speak with the defense may be
subpoenaed or ordered by the court to give a deposition.

Signing Statements or Documents
A.

IV.

Department employees shall not discuss the testimony they may give in a felony case with
anyone outside the Department without the prior approval of the concerned prosecuting attorney.
If an employee receives a request to discuss such a case, the employee shall refer the requestor to
the prosecutor.

Misdemeanor Case Testimony

C.

III.

030 - Criminal Case Testimony

Felony Case Testimony
A.

II.

5.030

Chapter:

5 - Employee Conduct
I.

Section

Department employees shall not sign any statement or document concerning a criminal case
prepared for anyone outside the Department, except at the direction of the concerned prosecutor.

Department Employees Appearing as Defense Witnesses
A.

Whenever an employee receives a request, notice, or subpoena to be a defense witness in any
criminal case, either by personal appearance, deposition, or affidavit, the employee shall
immediately notify the concerned prosecuting agency.

Effective Date: 5/19/04

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

5.040

Chapter:

5 - Employee Conduct

040 - EEO Complaints &
Investigations

REFERENCES
CALEA standards 26.1.3, 31.2.3, 82.3.5.

POLICY
All complaints of discriminatory misconduct from Seattle Police Department employees as they pertain to
workplace harassment will be thoroughly investigated and resolved in accordance with applicable laws or regulations, whether initiated from within or from outside the Department. Complaints may be formal or informal,
oral or written.

I.

II.

General
A.

An Equal Employment Opportunity (EEO) complaint is an accusation of misconduct based on
race, creed, color, national origin, age, gender, sexual orientation, marital status, political ideology, parental status, religion, ancestry, or mental, physical, or sensory handicap.

B.

Workplace harassment is prohibited by law, when:
1.

Submission to such conduct is made either explicitly or implicitly a term or condition of
employment,

2.

Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or

3.

Such conduct has the purpose or effect of unreasonably interfering with an individual’s
work performance or creating an intimidating, hostile, or offensive working environment.

Responsibilities
A.

Human Resources Director
1.

B.

EEO Investigator
1.

C.

The EEO Investigator shall investigate all complaints of workplace harassment and discriminatory misconduct by Seattle Police Department employees. The EEO Investigator shall report to the Human Resources Director.

Office of Professional Accountability- Investigations Section Commander
1.

III.

Shall monitor all Department procedures regarding fair employment and labor practices.
The Director will mediate issues arising from these complaints, when substantiated.

The OPA-IS Commander is responsible for the administration and maintenance of all
procedures involving complaints of discriminatory misconduct by employees of the Seattle Police Department.

Procedures
A.

All complaints of employee misconduct based on the above descriptors will be directed to the
Department EEO Investigator. Complaints of personnel employment practices will be directed
to the Human Resources Director.

Effective Date: 10/05/05

Page 1 of 2

EEO Complaints & Investigations

1.

Section 5.040

Each of these people respectively will serve as contact persons for all agencies, such as
the Equal Employment Opportunity Commission, the Washington State Human Rights
Commission, or the Seattle Human Rights Department.

B.

All respective misconduct records or complaints and their resolutions will be maintained by the
Department EEO Investigator in the unit files of the Office of Professional AccountabilityInvestigations Section.

C.

Complaints emanating from sources not related to Title VI or VII of the Civil Rights Act of
1964 and related legislation will be referred through appropriate channels within the Department other than the Department EEO Investigator.

Page 2 of 2

Seattle Police Department

Section

Policies and Procedures
Title:

5.050

Chapter:

5 - Employee Conduct

050 –Employee Involvement
Committees & JLMC

REFERENCE
SPOG Contract

PURPOSE
The City and the Guild have jointly created the Joint Labor Management Committee (JLMC). The JLMC is
compromised of representatives from the Seattle Police Department, a representative from the City Labor
Relations and a representative from the Guild. The main purpose behind the JLMC is to attempt to address
workplace issues in a mutually agreeable fashion before they rise to the level of a grievance. The JLMC also is
the committee responsible for approving and overseeing Employee Involvement Committees.

I.

Employee Involvement Committees
A.

These committees are formed with the joint agreement of labor and management to address
specific workplace issues. Employees participate in creative problem solving groups to address
agency concerns with an emphasis on productivity, efficiency, and customer service.

B.

Employee Involvement Committees:

C.

D.

1.

EIC are preapproved by the JLMC.

2.

When deciding if an EIC should be formed it is important to focus on the desired result.
The result should be something that is advantageous to both employees and the
Department. The goals would be increased customer satisfaction, improved turnaround
or response times, better quality of service or efficiency. Results should be cost neutral.

3.

An EIC is made up of employees, supervisors and if appropriate, a manager.

4.

EICs include people closest to the problem, who work together cooperatively to reach
creative solutions.

5.

The EIC may discuss working hours and working conditions.

6.

Members of the EIC may receive training in problem solving and group dynamics.

If an employee has a proposal for an EIC, certain steps should be followed:
1.

The employee can ask other coworkers if they have similar concerns.

2.

Submit a proposal, in memo form, to either the Guild or the Deputy Chief of
Administration. Include a copy of the EIC Charter that has been filled out.

3.

The JMLC will then determine if the charter is approved.

4.

If it is approved it will be sent to a citywide EIC Coordinator. A facilitator will be
assigned and training schedule will be established.

5.

After training, the EIC participants will start working on resolving the workplace issues
that are addressed in the charter.

All proposals for alternative shifts must be handled through the EIC process.

Effective Date: 08/12/04

Page 1 of 2

Employee Involvement Committees & JLMC

II.

Section 5.050

Employee Involvement Committee Charter
1.

EIC Name

2.

Department(s)

3.

Expected results (“charge”)

4.

EIC members and their union affiliations (if any)

5.

EIC facilitator (assigned once EIC approved)

6.

Executive sponsor(s)

7.

Resource/support staff

8.

Expected date of intermediate report to Labor- Management Committee *

9.

Expected date of final report *

10.

Labor-Management Committee(s) approving charter

11.

Date(s) of charter approval

* May change during the course of the EIC’s work; changes must be approved by both
the EIC and Labor Management Committee(s).

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

5.060

Chapter:

5 - Employee Conduct

060 - Employee Political Activity

REFERENCES
RCW 29.27.060, RCW 42.17.130
SMC 2.04, SMC 4.16
Seattle City Charter Article IV, and Article XX

POLICY
Seattle Police Department Employees have the same political freedoms as all other citizens. But because of their
City jobs, State and City laws may restrict some political activity. Employees shall be familiar with the City’s
Code of Ethics (SMC 4.16) and Elections Code (SMC 2.04).

I.

Permitted Campaign Activity
A.

II.

State law, RCW 41.06.250, provides that employees have the right to:
1.

Vote,

2.

Express opinions on all political subjects and candidates,

3.

Hold any political party office,

4.

Participate in the management of a partisan, political campaign,

5.

Participate fully in campaigns relating to constitutional amendments, referendums,
initiatives, and issues of a similar character, and

6.

Participate fully in campaigns for nonpartisan offices.

Prohibited Campaign Activity
A.

The exercise of those rights, however, are subject to the provisions of State law, (RCW
42.17.130), and the Seattle Municipal Code, SMC 2.04.300, which prohibit the use of City
facilities for political purposes. The Seattle Code of Ethics (SMC 4.16.070(2)(a) and (b)
prohibits the use of a City position for private benefit, and the use of City funds and facilities for
other than a City purpose. SMC 2.04.300 and SMC 4.16.070(2)(a) and (b) prohibit City officers
and employees from:
1.

Engaging in campaign work (volunteer or paid) during City paid time, except vacation
time,

2.

Using office space, telephones, stationary, etc., at any time, to assist a candidate or to
support or oppose a ballot measure; and

3.
Effective Date: 7/13/04

a.

For example, signs, bumper stickers, photos, invitations to fund raisers, position
papers, etc., may not be displayed on City bulletin boards, walls of City work
areas, or City vehicles

b.

City officers and employees may not solicit campaign funds (verbally or with
literature) or petition for signatures on City property, at any time.

Using their City position to endorse or oppose a candidate or ballot issue.
Page 1 of 3

Section 5.060

Employee Political Activity

a.

III.

For example, a City employee may give an endorsement speech to a local
service club, as long as the employee clearly states that this is the employee’s
personal position and not a City position.
(1)

The exception to this rule, however, is that an elected official may be
listed, with their office title, on campaign literature or in the voter’s
pamphlet as an endorser or a member of an advisory committee.

(2)

Likewise, the City Council may take official actions (motions,
resolutions, or ordinances) that endorse or oppose candidates or ballot
issues.

Ballot Issues
A.

The law only applies to ballot issues, not issues of interest. An issue of interest does not become
a ballot issue, under law, until some paperwork is in progress to perfect certification.
1.

State ballot issues
a.

2.

3.

Certification is begun when a proposed ballot title is submitted to the Secretary
of State.

County-wide ballot issues
a.

Certification is begun when a ballot is submitted to the County Auditor.

b.

See RCW 29.27.060.

City ballot issues
a.

The first step for certifying a City ballot issue is either:
(1)

Collection of signatures for a citizen-initiated initiative, referendum, or
Charter amendment, or

(2)

Passage of a Council resolution for a levy election or Council initiated
Charter amendment.
(a)

b.

IV.

City facilities include supplies, equipment, property, and City paid time, except vacation and
holiday time.

Prohibited Uses
A.

The Elections Code prohibits City employees and appointed and elected officials (except as
provided in the exceptions below) from using City facilities to campaign for or against a ballot
issue.
1.

VI.

Management may restrict the use of City time and facilities to disseminate
information about an issue of interest, but the law prohibits such activity when it
involves a ballot issue, as discussed below.

City Facilities
A.

V.

See Seattle City Charter Article IV, and Article XX (1992).

Even a City agency that was established to promote or oppose the subject of a ballot
issue may not use City funds to promote or oppose a ballot issue (including soliciting
money or signatures for the ballot issue), unless there is expressed authority in the
agency’s enabling ordinance to use City funds to promote or oppose ballot issues.

Permitted Activities
A.

Page 2 of 3

Ballot Issue Campaigns - Use of Personal Time and Facilities

Section 5.060

Employee Political Activity

1.

City employees, appointed and elected officials may use their own personal time and
private facilities (not the City’s) to conduct activity in support of or in opposition to a
ballot issue. When a City employee expresses an opinion about a ballot issue, however,
the employee may not use City position as part of the argument for or against the issue.
a.

B.

Providing Information on Request
1.

C.

That is the normal and regular conduct of the department, and

b.

The discussion includes both the proponent’s and opponent’s views of the issue.

City officers and employees of departments that are authorized to promote an issue may
not use City facilities to do so once the issue is a ballot issue, unless the department’s
enabling ordinance expressly authorizes the use of City resources to promote or oppose
ballot issues.

City facilities that are available to the public for use may be used by proponents or
opponents of ballot issues, provided that both have equal access to the use of those
facilities.

Normal and Regular Conduct of Elected Officials / Statements
1.

G.

a.

Equal Access to Public Facilities
1.

F.

City facilities may be used to discuss a ballot issue in a newsletter or other printed or
broadcast matter if:

Departments Authorized to Promote Issues
1.

E.

An employee or official may use City facilities to provide information, on request, about
the subject of a ballot issue if the normal and regular conduct of the agency is to provide
such information and if the information is presented without comment.

Unbiased Information in the Course of City Business
1.

D.

For example, when giving a speech about a ballot issued, employees must make
it clear that the opinions expressed are their own and not those of the City.

City elected officials may use City facilities to make statements in support of or in
opposition to ballot issues as long as such statements are made in either:
a.

An open press conference, or

b.

In response to a specific request.

Normal and Regular Conduct of Elected Legislator’s Motions / Resolutions
1.

City Council members may adopt resolutions or motions in support of or in opposition
to a ballot issue. Other City officers, elected or appointed officials may not adopt such
resolutions.

VII. Additional Resources
A.

The City of Seattle Ethics and Elections Commission is available for assistance if you have
questions or concerns concerning permitted or prohibited employee political activity.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

5.080

Chapter:

5 - Employee Conduct

080 - Harassment in the
Workplace

REFERENCES
CALEA standards 26.1.3, 31.2.3.

POLICY
The Seattle Police Department shall provide a work environment for its employees that respects the diversity of
our community, which is free from discrimination and harassment, and promotes equal employment opportunity
and equitable treatment for all department employees.
Harassment because of a person’s race, color, religion, creed, sex, sexual orientation, national origin, ancestry,
age, disability, marital status, or political ideology, or that of their relatives, friends, or associates is employment
discrimination. Such harassment violates either City, State, or Federal laws. The Department will not tolerate
any form of harassment.
The Department’s intent is to take positive action to prevent the occurrence of harassment in the workplace.
The Department encourages employees to come forward with their concerns and complaints about prohibited
workplace harassment. The Department will take immediate action to resolve complaints about prohibited
harassment. Retaliation against any individual for making a complaint of harassment or cooperating in a
harassment investigation shall not be permitted. Any person engaging in prohibited harassment or retaliation
will be subject to appropriate disciplinary action up to and including discharge.

I.

Definitions
A.

B.

C.

Harassment: Verbal or physical conduct toward an individual because of their race, color,
religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status,
or political ideology, or that of their relatives, friends, or associates, that:
1.

Has the purpose or effect of creating a hostile, intimidating, or offensive work
environment,

2.

Has the purpose or effect of unreasonably interfering with an individual’s work
performance, or

3.

Otherwise adversely affects an individual’s employment opportunities.

Harassment also includes sexual harassment, which is defined as unwelcome advances, requests
for sexual favors, and other verbal, or physical conduct of a sexual nature when:
1.

Submission to such conduct is made either explicitly or implicitly a term or condition of
an individual’s employment,

2.

Submission to or rejection of such conduct by an individual is used as a basis for
employment decisions affecting such individual, or

3.

Such conduct has the purpose or effect of unreasonably interfering with an individual’s
work performance or of creating an intimidating, hostile, or offensive work
environment.

Harassing conduct includes, but is not limited to:
1.

Effective Date: 5/19/04

Epithets, slurs, negative stereotyping including that of language or accents; threatening,
intimidating, or hostile acts that relate to race, color, religion, creed, sex, sexual
Page 1 of 4

Harassment in the Workplace

Section 5.080

orientation, national origin, ancestry, age, disability, marital status, or political
ideology, and
2.

II.

Written or graphic material that denigrates or shows hostility or aversion toward an
individual or group because of race, creed, color, religion, sex, ancestry, sexual
orientation, national origin, age, disability, marital status, or political ideology, and that
is placed on walls, bulletin boards, electronic bulletin boards, e-mail or elsewhere on
the employer’s premises, or circulated in the workplace.

D.

Sexual harassment also includes but is not limited to: sexual comments, innuendoes, displays or
jokes; unwelcome invitations to sexual activity; unwelcome touches, pinches, or hugs; pressure
to engage in sexual activity as a condition of employment or promotion; and sexual assault.

E.

Sexual Harassment Complaint: An oral or written complaint alleging an incident or a set or
series of actions as defined above, made by an employee to a supervisor or a management
representative, or information obtained by any supervisor or management representative
indicating the possible existence of harassment in the workplace.

F.

Management Employee: Sworn employees from the rank of sergeant or above, and civilian
employees who are responsible for managing, directing, or administering the affairs of a unit.
This includes employees assigned on a temporary, acting, or out-of-class basis to any
management position.

G.

Retaliation: Punitive actions taken against an employee because they have complained about
harassment, given a statement about harassment, or otherwise supported a harassment
complaint. Retaliation may potentially include: transfers or discharges; changes in job duties,
assignments, privileges, or performance evaluations; laughing at, ignoring, or failing to take
seriously an employee who experiences harassment; acting in ways that blame the victim of
harassment for causing the problem; continuing or escalating harassing behavior after a
coworker has objected to that behavior.

Responsibilities
A.

B

Page 2 of 4

EEO Officer
1.

Monitor all Department procedures regarding harassment, to investigate all complaints
of sexual harassment within the Department, including those complaints of sexual
harassment which involve possible criminal behavior by the accused employee, and to
furnish written recommendations for resolving sexual harassment complaints.

2.

The EEO Officer reports to the Commander of the Internal Investigations Section. The
Commander of Internal Investigations is responsible for the administration and
maintenance of all procedures and deciding which recommended course of action to take
in resolving a harassment complaint.

Supervisors and Managers
1.

Immediately initiate an inquiry when there is indication that harassment may be
occurring. Any action taken in resolving an incident shall be reported immediately to
the Department EEO Officer or the Commander of the Internal Investigations Section.
The Department has an affirmative obligation to investigate the existence of harassment
in the workplace whenever it becomes aware of the possibility that harassment might be
occurring. Because of this obligation, if a management representative, including an
EEO Officer, becomes aware of the possibility of harassment in the workplace, they are
obligated to initiate a formal investigation of the situation.

2.

The chain of command of the employee who has been accused of harassment shall be
responsible for providing assistance and cooperation to the EEO Officer whenever
necessary during the course of an investigation. In addition, the chain of command shall

Harassment in the Workplace

Section 5.080

be responsible for reviewing alleged incident(s) of harassment and for submitting
recommendations for personnel action, including disciplinary action.

III.

Complaint Procedures
A.

The employee should promptly file a complaint with their immediate supervisor or management
representative. If the employee has a complaint against their supervisor, or if the employee is
uncomfortable discussing the complaint with their supervisor, the employee may contact the
supervisor’s supervisor, Department EEO Officer, Commander of the Internal Investigations
Section, or other management employee, who shall immediately notify the Department EEO
Officer of the complaint.

B.

The employee’s complaint of harassment may be oral or written and should include, when
available, the following information: date(s) incident(s) occurred, names of individuals
involved, names of witnesses, and a description of the incident(s). It may also include a
statement of the desired remedy.

C.

Employees may, at any time, seek redress from an enforcement agency (Seattle Human Rights
Commission or the Equal Employment Opportunity Commission) or through a court of law.
Administrative agencies have established a time limit of 180 days from the date of the last
harassment incident for filing complaints.

D.

The EEO Officer shall immediately initiate an investigation of the complaint and, where
applicable, assess the need to recommend removal of the parties from the same work
environment. The alleged harasser shall be notified by the EEO Officer that a harassment
complaint has been filed naming them and that it will be investigated. During the investigation
process, the EEO Officer will ensure compliance with any right to union representation of
individuals, including the alleged harasser, who may be disciplined based upon their statements
in the investigation. All parties to an investigation shall be advised by the EEO Officer that
retaliation by anyone for filing a harassment complaint, or for testifying or assisting in an
investigation violates City, State, and Federal laws and shall not be tolerated.

E.

The investigation shall be completed no later than ninety (90) days from the receipt of the
complaint or from the time that responsible supervisors / EEO Officer became aware that
harassment may be occurring. The time limit for completing an investigation may be extended
upon making a determination that additional time is necessary for a full and complete
investigation of the complaint. Should the time limit be extended, the accused will be
immediately notified in writing with a courtesy copy sent to the complaining employee.
Accurate and detailed records of the investigation shall be maintained by the EEO Officer. A
written summary of the allegations, and findings of the investigation shall be provided to the
complainant and to the alleged harasser.

F.

The imposition of discipline for harassment shall be in accordance with applicable personnel
ordinances and rules, labor agreements, and Department policy. Before making a final decision
regarding disciplinary action, the Commander of the Internal Investigations Section or the Chief
of Police shall ensure that the alleged harasser has been given the opportunity to review the
results of the investigation, has been told of the evidence obtained, and has had an opportunity
to provide their response to the allegations. The Commander of the Internal Investigations
Section and the Chief of Police shall take into consideration the response given by the alleged
harasser.

G.

Confidentiality of a harassment complaint shall be maintained by supervisors/ managers to the
extent that it does not hinder the investigation or resolution of the complaint and is permitted
under law.

H.

Nothing in this procedure shall prevent any employee from informally discussing issues of
harassment with non-supervisory staff in the Office of Women’s Rights or the Affirmative
Action Unit of City Personnel.

Page 3 of 4

Harassment in the Workplace

Section 5.080

I.

All external complaints of harassment shall be directed to the Department EEO Officer, who
shall serve as the contact point for all agencies, such as the Equal Employment Opportunity
Commission, the City Department of Human Rights, or the Washington State Human Rights
Commission.

J.

All records of complaints and their resolution shall be maintained by the Department EEO
Officer in the Internal Investigations Section. If the complaint is determined to be unfounded,
exonerated, or not sustained, the record of the complaint shall be expunged after three (3) years
plus the year of the complaint.

Page 4 of 4

Seattle Police Department
Policies and Procedures
Title:

Section

5.090

Chapter:

5 - Employee Conduct

090 – Operations Bureau
General Personnel Matters

I. Duty Hours
A. Watch Hours
1.

2.

3.

B.

First Watch
a.

Early Squads: 0300 hrs.-to-1200 hrs.

b.

Late Squads: 0330 hrs.-to-1230 hrs.

Second Watch
a.

Early Squads: 1100 hrs.-to-2000 hrs.

b.

Late Squads: 1130 hrs.-to-2030 hrs.

Third Watch
a.

Early Squads: 1900 hrs.-to-0400 hrs.

b.

Late Squads 1930 hrs.-to-0430 hrs.

Specialty Unit Hours
1.

Anti-Crime Teams
a.

2.

Community Police Team
a.

3.

4.

6.

1000 hrs.-to-1800 hrs.

Special Patrol Unit
a.

Day Shift: 1000hrs.-to-1800 hrs.

b.

Night Shift:

1900 hrs.-to-0300 hrs.

Special Deployment
a.

5.

1900 hrs.-to-0300 hrs.

0800 hrs.-to-1600 hrs.

Seattle Center Detail
a.

Day Shift: 0930 hrs.-to-1800 hrs.

b.

Night Shift:

1730 hrs.-to-0130 hrs.

Traffic Unit
a.

#1 Motorcycles 0700 hrs.-to-1500 hrs.

b.

#2 Motorcycles 1000 hrs.-to-1800 hrs.

c.

AM Cars

0630 hrs.-to-1430 hrs.

d.

PM Cars

1300 hrs.-to-2100 hrs.

e.

DUI Squad

Effective Date: 8/18/03

2000 hrs.-to-0400 hrs.
Page 1 of 5

Operations Bureau General Personnel Matters

7.

8.

Canine Unit
a.

Narcotics Dog:

b.

#1: 2000 hrs.-to-0300 hrs.

c.

#2: 2100 hrs._to-0400 hrs.

d.

#3: 2200 hrs.-to-0500 hrs.

1600 hrs.-to-2300 hrs.

Mounted Unit
a.

9.

Section 5.090

1000 hrs.-to-1800 hrs.

Harbor Patrol
a.

Day Shift: 0700 hrs.-to-1500 hrs.

b.

Swing Shift: 1500 hrs.-to-2300 hrs.

c.

Night Shift:

2300 hrs.-to-0700 hrs.

10. Parking Enforcement Unit
a.

#1: 0630 hrs.-to-1500 hrs.

b.

#2: 0800 hrs.-to-1630 hrs.

c.

#3: 0900 hrs.-to-1730 hrs.

d.

#4: 0945 hrs.-to-1815 hrs.

e.

#5: 1430 hrs.-to-2300 hrs.

EXCEPTION: Modification to these hours may be made by a Captain upon approval from the Operations
Bureau Commander.
C.

Responsibilities
1.

Watch Commanders will report to duty at least thirty minutes prior to the first roll call of their
watch.

2.

Sector Sergeants will report for duty fifteen minutes prior to the start of their roll call.

3.

Officers will report for duty, fully equipped and prepared, at the start of their watch.

NOTE: Officers not arriving on time or in the proper uniform will be subject to corrective action, unless
excused.
4.

Station personnel will report for duty as ordered by the Precinct Commander.

5.

Other personnel will report for duty as directed by the appropriate commander.

6.

Officers who cannot report for duty at their assigned time will

7.

8.

a.

Contact their supervisor before the start of the watch.

b.

Explain the situation; and

c.

Provide an estimated time of arrival.

Shift change will occur as near as possible to the above times. If this is not possible
a.

The Sector Sergeant will notify radio.

b.

Explain why the on-coming watch cannot relieve the previous watch.

Officers shall remain on duty for the entire assigned watch unless excused by a supervisor.

II. Roll Call Responsibilities
Page 2 of 5

Operations Bureau General Personnel Matters

Section 5.090

A. Patrol Officer

B.

1.

Watch start hours are also roll call start hours.

2.

Take notes during roll call.

Sergeants
1.

2.

Record those officers not present when their names are called.
a.

Place the word "late" on the roll call sheet.

b.

Mark officers reporting to roll call out of uniform "late" on the roll call sheet.

Obtain and document explanations for tardiness .
a.

C.

Forward explanations to the Watch Commander.

3.

Provide information on criminal activity.

4.

Conduct formal roll call training no less than monthly. This training should utilize one of the
SROVT bulletins or video magazine installments, and must be documented on the Staff
Distribution report.

Lieutenant
1.

Conduct roll call during formal inspections.

2.

Address roll calls as needed.

3.

Verify SROVT bulletins are presented to personnel.

III. Inspections
1.

The supervisor will assemble the watch.
a.

Give command of "At close interval, fall in."

b.

Determine the number of ranks needed.
(1) Space ranks six feet apart, if possible.

2.

c.

Plainclothes officers should be separate on the left end of the formation.

d.

Supervisors should be separate on the right end of the formation.

Once the ranks are assembled, the supervisor will:
a.

Give the command "At close interval, dress right dress."

b.

Officers:
(1) Place the heel of the left hand on the left hip at the belt line; and
(2) Extend the left elbow out to the left and
(3) Look to the right to help dress the line of officers.

c.

Check the dress and cover of the formation.

d.

Return to the position of attention.
(1) Give the command "Officers Ready, front."
(2) Bring your hand smartly down the trouser seam, and re-cup your fingers. Turn your eyes
to the front.

3.

Place the ranks at ease.
a.

Keep the right foot in place while at ease
Page 3 of 5

Operations Bureau General Personnel Matters

4.

Call the watch to attention when the inspecting officer enters the room.

5.

The supervisor will face the inspecting officer.
a.

Render a hand salute and say, “The watch is ready for inspection."

b.

The inspecting officer will return the salute; this begins the inspection.

6.

Follow the inspecting officer through the ranks.

7.

Place the ranks not being inspected "At ease."
a.

Call the rank to” Attention" as the inspecting officer approaches

b.

Place the rank just inspected "At ease."

8.

On completion of the inspection, call the ranks to attention.

9.

The inspecting officer may address or dismiss the watch.
a.

The ranks may be placed "At ease," if addressed.

b.

Call the watch to "Attention" on completion of the inspecting officer's address.

Section 5.090

10. The supervisor will exchange salutes with the inspecting officer.
11. The inspector commanding officer will issue the command to dismiss the watch.
12. Dismiss the watch.
a.

Give the command of "Fall out" after the inspecting officer has left the area.

IV. Assignments
A. Staffing Assignments
1.

2.

On-duty strength requirements will vary from precinct to precinct.
a.

Requirements depend on the total resources available.

b.

Patrol deployment software defines the guidelines.

c.

The Operations Bureau Commander determines the minimum on-duty strength requirements.

Distribution of personnel between precincts is determined by the Operations Bureau Commander.
a.

3.

The Precinct Commander distributes staffing resources among the three watches.
a.

4.

5.
B.

Precinct Commanders will keep the Operations Bureau Commander informed on precinct
staffing needs.

The Operations Bureau Commander provides the staffing guidelines.

The Watch Commander distributes resources among the sectors.
a.

The Precinct Commander provides the sector staffing guidelines.

b.

The Watch Commander will provide the beat staffing guidelines.

The Sector Sergeant will distribute resources among the beats.

Car Beat Assignments
1.

Patrol deployment software is used to determine the number of various units needed.
a.

2.

Page 4 of 5

Adjustment of resources may be needed to meet staffing or operational needs.

The Operations Bureau Commander determines the number of two- officer units in each sector.

Operations Bureau General Personnel Matters

a.

3.

C.

Section 5.090

The Watch Commander will ensure the number of allowed units is not exceeded without
justification during routine operations, and report significant variations to the Precinct
Commander.

If the watch falls below minimum strength:
a.

Assign one-officer units to two officer beats; and

b.

The number of two-officer units will remain consistent with Patrol deployment software,
unless operational priorities dictate otherwise.

Foot and Bicycle Beat Assignments
1.

The Operations Bureau Commander determines the number of foot/bicycle assignments.
a.

2.

Assignments are made as resources permit.

Precinct Commanders may assign a combination car/foot or car/bicycle beat.

D. Plainclothes Assignments
1.

Watch Commanders may assign plainclothes units to resolve a specific problem.
a.

Assignments will normally be six days or less.

b.

Assignments longer then six days require approval from the Operations Bureau Commander.

V. Transfer Requests
A. Within Operations Bureau
1.

Submit a memo to your supervisor.
a.

2.

The individual's chain of command indicates approval or disapproval.

Forward memorandum to the requested precinct.
a.

The receiving chain of command indicates approval or disapproval.

3.

All transfers are determined by the needs of the Operations Bureau.

4.

The Operations Bureau Commander will make the final decision regarding transfers.

Page 5 of 5

Seattle Police Department

Section

Policies and Procedures
Title:

5.100

Chapter:

5 - Employee Conduct

100 – Operations Bureau
Individual Responsibilities

I. Patrol Officers
A. Responsibilities
1.

Remain in your area (district/beat) as much as possible, unless:
a.

Dispatched by radio.

b.

In pursuit.

c.

Responding to a major police incident.

d.

Given permission by supervisor.

2.

Monitor and take appropriate action regarding criminal activity in assigned area.

3.

Complete reports accurately.

4.

a.

Enter serial number and court code.

b.

Submit for approval prior to the end of shift.

Submit Patrol Unit Log (form 7.19) or paperless log sheets indicating:
a.

Dispatched calls.

b.

On-views.

c.

Description of incident and actions taken.

d.

MIR disposition.

e.

Times in and out of service.

f.

Other entries required on form.

5.

Engage in high visibility directed patrol in areas assigned by supervisors.

6.

Maintain close contact with the community.

7.

Utilize creative problem solving techniques involving traditional and non-traditional police tactics.

8.

Display the necessary interpersonal skills to work with:

9.

a.

Varied community groups comprised of diverse ethnic and cultural backgrounds.

b.

Various public and private agencies.

Demonstrate consistent work habits which reflect a high standard of performance and initiative.

10. Remain professional at all times.
B.

Foot and Bicycle Beat Officers
1.

Make numerous contacts with the public and merchants in assigned area.

2.

Share responsibility for radio calls in assigned area.

3.

Record all activities on a SPD log sheet.

Effective Date: 8/19/03

Page 1 of 8

Operations Bureau Individual Responsibilities

C.

Section 5.100

Plainclothes Officers
1.

Assigned by the Sergeant for specific details.

2.

Document activity on the Patrol Unit Log.

D. Appearance
1.

Officers will wear the proper and complete uniform.
a.

Attach and secure all uniform accessories.

b.

Maintain and clean the uniform.
(1) Replace the uniform as soon as it becomes worn, torn, or damaged.

2.
E.

Lunch and Coffee Breaks
1.

F.

Officers will ensure they are properly attired and groomed.

No more than two marked cars (excluding supervisor vehicles), with a maximum of four officers
and one Sergeant, may be at one location during a break.

Community Meetings
1.

2.

Officers will attend community meetings when requested, if possible.
a.

Ensure supervisor knows the time and location of meeting.

b.

Officers assigned to the area the meeting is held in will attend as the department's
representatives, if possible.

If no one can attend, the requester will be contacted and informed of the circumstances

II. Duty Officer
A. Responsibilities
1.

Perform the general office duties required during the watch.

2.

Respond to both in-person and telephone inquiries.
a.

Telephone courtesy.

(1). Answer the phone by stating:
(a) Seattle Police Department.
(b) Precinct.
(c) Officer's name.
(d). Offer of assistance.
EXAMPLE: "Seattle Police Department, North Precinct, Officer Cowdrey speaking.
How may I assist you?"
b.

Answer the phone as soon as possible.

c.

If you need to answer another line ask the caller to hold and explain any delay.

d.

Contact a supervisor if assistance is needed.
OPTION: Consider taking a call-back number and return the call at a later time.

3.

Page 2 of 8

Take in-person complaints
a.

Complete necessary reports.

b.

Take other appropriate actions, as required.

Operations Bureau Individual Responsibilities

c.

Section 5.100

Employee Complaints.
(1) Refer to a Sergeant.
(2) If a Sergeant is not available:
(a) Take complainant's name and phone number, and
(b) Notify a Sergeant for call-back.

4.

Notify the Communications Section of staffing deployment.
a.

Call 911 so the primary operator can take the information.

b.

Routine Service:
(1) Take report over the phone or from in-person complainant.
(2) Call 911 for an officer to be dispatched if evidence collection is necessary.

5.

Each precinct will make daily mail deliveries to the Public Safety Building Data Distribution
Center. Data Center is open twenty-four hours a day seven days a week.
a.

Copy and distribute reports.

b.

Sort and route citations.

c.

Delivery times:
(1) 1st Watch before 0530

d.

(2) 2nd Watch

before 1430

(3) 3rd Watch

before 2230

Deliver:
(1) Mail.
(2) Subpoenas.
(3) Reports.
(4) Citations.

6.

Inspect the precinct facility hourly after normal business hours.
a.

Trespass.
(1) Public areas of the precinct are open at all times.
(2) Trespass warnings or arrests should be made only under the most aggravated of
circumstances.
(3) Alternatives to arrest may include:
(a) CSO contact.
(b) ESD wagon.
(c) Taxi.

7.

Perform other duties assigned by supervisors.

8.

Handling of fax messages.
a.

Determine correct destinations and time sensitive concerns.

b.

Place fax in:
(1) Officer's box; or
Page 3 of 8

Operations Bureau Individual Responsibilities

Section 5.100

(2) Watch board.

9.

c.

Phone officers if time sensitive.

d.

Make copies if fax concerns more than one officer.

e.

Encourage other agencies to use fax messages.

Present a professional appearance.
a.

Wear the Operations Bureau uniform of the day including a Department approved sidearm.
EXCEPTION: The watch Commander may waive wearing the gun belt, and light duty
limitations may preclude wearing some or all of a standard uniform.

III. Patrol Sergeant
A. Responsibilities
1.

B.

Direct supervision of police officers, including:
a.

Coordination of response to criminal trends identified by district officers.

b.

Identifying and providing squad and individual training.

c.

Direct supervision at any incident involving multiple units.

d.

Personal screening of prisoners and arrests.

e.

Interviewing of injured suspects.

f.

Approval of police reports and log sheets.

g.

Check holding rooms at the start and throughout the shift.

h.

Monthly inspection of issued demonstration management gear to verify that each officer has
the proper gear and that it is in good condition. Document the inspection on the daily watch
sheet.

Field Supervision
1.

Ensure officers comply with the following:
a.

Log into service as soon as possible.

b.

Manage their time appropriately.
(1) Calls for service.
(2) On-views.
(3) Details.

c.

Remain in service, in assigned area, until fifteen minutes prior to the end of the shift.

2.

Monitor assigned frequencies.

3.

Remain in the field for a majority of the shift.
a.

4.

Advise radio when leaving or returning to your sector.

Document prisoners placed in holding rooms.
a.

Note any apparent injuries to, or violent conduct by, prisoners using:
(1) General Offense Report; and
(2) Use of Force Statement; and
(3) Hazard Report (form 5.38) if appropriate.

Page 4 of 8

Operations Bureau Individual Responsibilities

b.

Section 5.100

Ensure the above paperwork is completed before the end of the shift.

5.

Check the personal appearance of assigned officers and ensure officers’ equipment is in good
condition.

6.

Reports:
a.

Ensure accuracy and completeness.

b.

Check for the correct court code on paperwork.
(1) Notify the Executive Assistant of the Operations Bureau by memorandum of any court
code changes.

C.

Problem Solving
1.

Responsible for overall problem solving.
a.

2.

Ensure officers are applying problem solving techniques.

Encourage officers in their problem solving efforts by using the following methods.
a.

SARA model.

b.

Brainstorming sessions.

c.

Mediation techniques.

d.

Community meetings.

e.

Utilizing other resources.
(1) City departments.
(2) Social agencies.

3.

Monitor call load activity and coordinate time for officers to use the above methods.

IV. Watch Commanders Responsibilities:
A. Duties

B.

C.

1.

Responsible for the supervision, administration, and performance of assigned watch.

2.

Reports directly to the Precinct Commander.

3.

Perform delegated duties assigned from the Operations Bureau Commander, or the Precinct
Commander.

Responsibilities
1.

Remain available by radio or telephone during the shift.

2.

Provide direct supervision at any incident that is of a sensitive nature.

3.

Screen all arrests involving an assault to an officer.

4.

Inspect the watch.
a.

Personal appearance

b.

Department vehicles

c.

Holding rooms

5.

Encourage officers in their problem solving efforts.

6.

At least one Watch Commander with the permanent rank of Lieutenant will be on duty at all times.

Additional Duties
Page 5 of 8

Operations Bureau Individual Responsibilities

1.

2.

3.

Section 5.100

1st Watch Commander (Facility and Vehicle Coordinator)
a.

Conduct weekly inspections of the precinct to ensure the precinct is properly maintained.

b.

Conduct monthly inspections of all precinct patrol vehicles to ensure proper maintenance.

2nd Watch Commander (Precinct Training Coordinator)
a.

Coordinate training for the precinct.

b.

Distribute SROVT

c.

Report monthly to precinct Captain on training and recommendations for additional training.

3rd Watch Commander (Community Liaison Coordinator)
a.

Serve as Community Liaison as directed by the Precinct Commander.

V. Operations Lieutenant
A. Responsibilities
1.

Overall operation of the Anti-Crime Team and the Community Police Team include:
a.

Planning

b.

Coordinating

c.

Budgeting

2.

Flexibility to commit the entire unit, or any part of it, immediately to address a community need.

3.

Report directly to the Precinct Commander.

4.

Maintain effective staffing deployment.

5.

Attend community meetings, respond to questions, and obtain input and feedback on neighborhood
problems.

6.

Conduct unit meetings to discuss and seek input from unit personnel to identify the problem area,
the problem, personnel assignments, their duties, and expected results.

7.

Plan activities with other units and agencies working with the team in order to avoid duplication of
effort.

8.

Maintain routine contact with the Precinct Watch Commanders to ensure effective communication
and coordination between the team and other patrol officers.

VI. Precinct Commander
A. Responsibilities
1.

Overall management and performance of assigned precinct.

2.

Oversight of all problem solving efforts of assigned precinct.

3.

Reports directly to the Operations Bureau Commander.

VII. Bureau Commander
A. Responsibilities
1.

Responsible for the overall management and performance of the Operations Bureau.

2.

Reports directly to the Deputy Chief of Operations.

VIII. Equipment and Facilities Coordinators (Stationmaster)
A. Responsibilities
Page 6 of 8

Operations Bureau Individual Responsibilities

1.

2.
B.

Responsible for the general maintenance and supply of
a.

Precinct facility

b.

Assigned vehicles

c.

Assigned equipment.

Maintains a secured master file of assigned officers' addresses and phone numbers

Vehicles
1.

Inspect vehicles
a.

2.

Prepare slips for maintenance and damage repair

Schedule vehicles for preventive maintenance.
a.

Transport vehicles to Haller Lake and/or Charles Street shops.

b.

Check with the shops about availability of units for return to service.

3.

Maintain records of assigned vehicles, including damage files.

4.

Make assignments of patrol vehicles to districts.
a.

5.

C.

Section 5.100

Monitor mileage

Request maintenance materials and related equipment through
a.

DAS.

b.

Charles Street Garage or Haller Lake Shop.

6.

Test drive vehicles for maintenance monitoring purposes.

7.

Order fuel and maintain records of fuel delivery and use.

Equipment
1.

Maintain portable radios, kevlar helmets, gas masks and laptops
a.

Inventory and check for external damage

b.

Notify the Watch Commander of any missing of damaged equipment.

c.

Maintain and check radio and laptop batteries

d.

Maintain repair of BO equipment

c.

Maintain equipment issued log

2.

Order supplies and equipment

3.

Maintain all records of equipment assigned to the precinct.
a.

Confirm with an annual inventory

4.

Maintain shotguns.

5.

Provide proper storage for police documents.
a.

Transport documents to be shredded to the Quartermaster

b.

Issue citation books

6.

Maintain key boards and all precinct keys.

7.

Issue lockers

Page 7 of 8

Operations Bureau Individual Responsibilities

8.

Section 5.100

Conduct monthly inspections of the precinct’s chemical agents supply. Verify that the munitions
are current and accounted for. Document these inspections on a memorandum to the Precinct
Commander.

D. Trustee Supervision
1.

Ensure transportation arrangements to and from the precinct.

2.

Monitor telephone and visitor privileges.

3.

Assign maintenance tasks
a.

Building and ground maintenance

b.

Handling supplies

c.

Minor servicing of police vehicles

4.

Ensure compliance with jail rules

5.

Do not permit private or personal tasks (i.e. washing or waxing personal vehicles).

6.

Do not allow the driving of department vehicles.

7.

Ensure they remain on precinct grounds unless given permission.
NOTE: Must be accompanied by an officer or the stationmaster off of the precinct grounds.

8.

Page 8 of 8

Handle requests for trustee assignments, other than routine vehicle service.

Seattle Police Department
Policies and Procedures
Title::

Section

5.120

Chapter: :

5 - Employee Conduct

120 - Secondary Employment

REFERENCES
CALEA standards 22.3.3, 22.3.4.

POLICY
As a Seattle Police Officer and law enforcement professional, your primary obligation is to the Department and
the public we serve. All secondary employment in a law enforcement capacity must comply with the provisions
established in this section, and is subject to regulation and approval by the Department. Employees working offduty must adhere to all Department policies and procedures and are held to the same standards of conduct and
performance as apply to on-duty work.

I.

Employee Eligibility For Secondary Employment
A.

Employees must be full time employees of the Seattle Police Department and in good standing
with the Department including having completed all required training, certifications, and
qualifications.

B.

Employees must have completed their civil service probationary period and must not currently be
on probationary status or have been prohibited to work secondary employment.

C.

Eligibility, and any current secondary employment authorization, shall be automatically
suspended when an employee commences sick leave, long term disability, military leave, limited
duty, family medical leave (including maternity leave), release time for any reason, while on
suspension, while on mandatory administrative reassignment due to an on-going OPA
investigation, or while on the Mandatory Reporting Program for sick leave use.
NOTE: Upon written request, permission to engage in off-duty employment while on extended
Sick Leave may be granted upon a doctor’s medical recommendation to the Director of Human
Resources and upon approval from the Chief of Police. Permission shall be granted, in writing,
prior to an employee engaging in each such employment activity.

D.

II.

Seattle Police Reserve officers are permitted to work secondary employment if the following
conditions are met:
1.

Work is at the Seattle Center, Safeco Field, or Qwest Field

2.

The reserve officer is paired with a regular sworn officer, and

3.

The work is under the supervision of a sworn supervisor, and

4.

The work has been approved by the Patrol Operations Bureau.

Responsibilities
A.

Each employee is responsible for seeking approval of and accurately reporting all off-duty and
secondary employment, including business activities, through their immediate chain of command
to their precinct or section commander.

B.

Supervisors and commanders reviewing and approving secondary employment permits must
ensure that the secondary employment is consistent with this manual provision. Approval of a
permit that violates this section may be grounds for discipline. Supervisors and commanders will

Effective Date: 5/4/06

Page 1 of 6

Secondary Employment

Section

5.120

ensure that permits are forwarded to the next reviewer or to Personnel Services in a timely
manner.

III.

C.

The Personnel Services Section shall maintain a file of all Secondary Employment Permits (form
1.30).

D.

The West Precinct Commander shall be responsible for scheduling off-duty employment of police
officers at Seattle Center, including record keeping, in compliance with current Department
policy. Positions shall be filled from an approved eligibility roster.

E.

Each employee working in a traffic control capacity shall be responsible for wearing the
following safety equipment:
1.

A Department approved safety vest, or the reversible raincoat described in DP&P Uniform Clothing and Accessories, worn with the international orange side out.

2.

Hard hats while working any off-duty job where overhead hazards exist. Hard hats shall
conform to standards of the Washington Industrial Safety and Health Act.

F.

Officers are expected to take appropriate law enforcement action whether on-duty or off-duty.
Officers are responsible for prisoner processing, investigatory paperwork, and reports required by
Department policy. Officers will provide assistance to on-duty officers whenever it is
appropriate. An on-duty supervisor must approve all reports.

G.

All employees working off-duty or secondary employment must be equipped with their portable
radio and shall log in with radio at the beginning of their shift giving their appropriate “Victor”
call sign, the address and business name of the event or job that they are working, the hours that
they are working the job and must indicate if they are working in uniform or plain clothes.
Employees will log off at the end of their shift.

H.

Watch commanders and sector supervisors shall periodically inspect secondary employment
locations that are active during their shift hours in their area of responsibility. If a deficiency or
deviation from policy is observed, the commander or supervisor will work to immediately correct
the problem and may relieve the employee from the assignment if appropriate. The deviation or
deficiency, as well as the action taken to correct the problem, will be documented in writing in a
memo by the supervisor or watch commander and forwarded via the chain of command to the
bureau chief responsible for the area in which the event or job was occurring.

I.

Employees shall not solicit off-duty work while on duty or at anytime, in any manner, that would
lead a reasonable person to believe that the regular provision of police services to their business
or person may be affected.

J.

Employees shall not disclose any confidential information obtained in an official capacity to any
off-duty employer.

K.

Employees shall not use on-duty time to conduct investigations or take other law enforcement
action of behalf of their off-duty employer. Matters requiring further follow-up may be referred
to a supervisor for assignment or to the appropriate follow-up unit.

Time and Compensation
A.

Employees must not exceed 64 hours of work per week when secondary employment and regular
work hours are combined. Employees working a Department approved full-time alternative
schedule are considered to be on a 40-hour week.

B.

Officers working off duty in uniform, or who exercise police authority while off duty for a
private employer, are to be compensated at a minimum rate of pay equal to the top step of Police
Officer or the top step of Police Sergeant. The total compensation in meeting these rates may be
comprised of pay and other benefits, such as food.

Page 2 of 6

Secondary Employment

5.120

C.

Compensation for officers who are working off duty for a private employer in a non-law
enforcement capacity or are self-employed is not regulated, however it shall comply with all
applicable laws governing such employment.

D.

Compensation for law enforcement activity resulting from secondary employment in a law
enforcement capacity is as follows:
1.

If an off-duty officer engages in self-initiated law enforcement activity arising out of and
within the scope of his or her secondary employment, the officer will be paid by the offduty employer until the end of the off-duty shift and will not be paid by the City.

2.

Under the following circumstances, an officer working off-duty will be paid hour-forhour overtime by the City for the actual time spent performing a necessary law
enforcement action upon approval by an on-duty supervisor prior to or as soon as
practical after the law enforcement action is initiated:

3.

IV.

Section

a.

The officer is required by Department policy to take law enforcement action and
doing so prevents the officer from performing their off-duty job; or

b.

The officer is continuing to perform law enforcement activity that was selfinitiated, as in Paragraph 1 above, after the end of their off-duty shift.

c.

An officer working off-duty will be entitled to call back pay if the officer is
required by an on-duty supervisor to address a public safety emergency or to
process an arrest, book a suspect, etc., and the duty will not permit the officer to
return to his or her secondary employment before the off-duty shift has ended. If
the officer is called to duty by the Department and able to return to his or her
secondary employment, the officer shall be compensated by the City at the rate of
time and a half for the actual time worked performing the Department duty.

With the exception of court overtime, an officer will not accept payment from an off-duty
employer for the same time that is paid for by the City.

Secondary Employment Permits
A.

Prior to engaging in any off-duty employment or business activity, employees shall submit,
through their immediate chain of command, a completed Secondary Employment Permit (form
1.30) for tentative approval. Applications which contain only vague, general descriptions such as
“various security” will be denied. Specific employer or business firm name(s) must be identified
on the Secondary Employment Permit application. The street address where you will be working
must also be included on the application. With the exception noted below, no work is authorized
until it has been approved, in writing, by the employee’s precinct or section commander and the
precinct commander in which the work is to be performed.

B.

In cases where insufficient time exists to fully process a Secondary Employment Permit, a
supervisor from the employee’s Section or Bureau may authorize employment for a duration of
less than 4 days.
1.

2.

The employee shall complete a Secondary Employment Permit and:
a.

Under “Hours of Employment” indicate the hours and the inclusive employment
dates, and

b.

Mark the box at the top of the Secondary Employment Permit specifying “Permit
for Secondary Employment less than 4 days.”

c.

Contact a supervisor (directly or by phone) and request approval.

The sergeant or supervisor shall then recommend approval or denial of the permit. If
approved, the sergeant or supervisor shall give the employee a copy of the permit that
they signed (for employment of less than 4 days only) and forward the original through
the chain of command to the Personnel Services Section.
Page 3 of 6

Secondary Employment

Section

a.

5.120

If verbal approval was granted, the employee will print the name of the
approving supervisor in the signature block and obtain written confirmation
within 24 hours and attach it to the permit.

C.

Completed Secondary Employment Permit requests which have been recommended for approval
by the employee’s chain of command shall be forwarded to the section or precinct commander for
approval. If the work is to be performed in another precinct, the permit should be forwarded to
that precinct commander for final approval.

D.

Upon final approval, copies of the permit shall be forwarded to the affected precinct
commander(s) for retention in the precinct files, and to the employee. The original should be
forwarded to the Personnel Services Section.

E.

The issuance of a permit authorizes only the work, location, and conditions specifically shown on
the permit.

F.

All Secondary Employment Permits are valid for one year, expiring on the employee’s date of
hire. If a continuation of employment is desired, the employee is required to submit a new
Secondary Employment Permit.
1.

Under no circumstances shall a Secondary Employment Permit be valid for more than
365 days.

2.

Employees are responsible for ensuring that their permit is renewed annually and is
current.

G.
Any record of above average days off for sickness, poor work record, low time balance, significant
complaint history or discipline, may result in denial or revocation of a Secondary Employment Permit. Permits
may also be denied or revoked in when it is determined that doing so would be in the best interest of the
Department.

V.

Prohibited Employment
A.

To maintain the integrity of the Department and its employees, the Department prohibits its
employees from participating in secondary employment having a potential for conflicts of
interest, the appearance of conflict of interest, or that would tend to lower the dignity of the
profession. Therefore, employees are prohibited from:
1.

Performing tasks other than those of a law enforcement nature while in police uniform,

2.

Participating in professional sporting events where there is a substantial risk of serious
injury, without prior written approval of the employee’s Bureau Commander,

3.

Repossessing or towing vehicles, acting as a process server or bill collector, or in any
other employment in which police authority might tend to be used to collect money,
merchandise, etc., for private purposes of a civil nature,

4.

Employment which requires access to police information (files, records, or services) as a
condition for employment; except where specific approval for such use has been
authorized by the Bureau Commander having control over such information,

5.

Employment which results in other qualified persons being deprived of “rightful”
employment and which results in a justified complaint. The Department will be the sole
judge in these matters,

6.

Employment which assists in the case preparation for the defense in any criminal action
or proceeding,

7.

Employment directly for or on behalf of establishments that sell or dispense intoxicating
beverages.
a.

Page 4 of 6

The Chief of Police, or his/her designee, may grant an exception to this
prohibition and authorize the issuance of secondary work permits if the employer

Secondary Employment

Section

5.120

is a business association that has received specific authorization from the
Department to hire off-duty officers. Under no circumstances will authorization
be granted for a direct employer/employee relationship between nightclubs and
officers.
b.

The precinct or section commander and the precinct commander where the work
is to be performed may grant an exception to this prohibition and authorize the
issuance of secondary work permits under the following conditions:
i.

a.

8.

9.

10.

11.

The employer’s main activity is not the sale or consumption of alcohol
(athletic events, hotel operation, etc.); or

ii.
The employer is the State of Washington and the state-operated facility
where the work is to be performed allows the sale but not the on-premises
consumption of alcoholic beverages.

Employment at events of a single day or night in duration which are required to be
licensed or are expressly exempted from licensing under SMC 6.295.050 (All-Ages
Dance ordinance) is allowed only when the following circumstances have been met:
a.

The event is properly licensed pursuant to the ordinance or is expressly exempt
from the licensing requirement.

b.

The employee(s) requesting authorization for secondary employment at the event
have applied for their secondary employment permits at least four days prior to
the date of the event.

c.

The secondary employment permits are fully reviewed and receive final approval
as per section III.A. of this policy.

d.

Short notice or verbal authorization for secondary employment at events that are
covered by this section may only be made by the commander, or his/her
designee, of the precinct in which the event is occurring.

Owning, operating, managing, or having a financial interest in:
a.

A business providing security services where the employee utilizes their color of
office, position of employment, or access to Department information, files,
records, or services for private or business gain.

b.

A private investigation business.

Performing police functions in uniform for a private employer beyond the jurisdiction of
the corporate limits of the City, without prior written approval of the outside police
agency having jurisdiction.
a.

A copy of written approval from the outside police agency shall be attached to
the Secondary Employment Permit (form 1.30).

b.

In the event an officer cannot meet the requirements above, police officers may
be employed by a private employer outside the City, provided they do not wear
the Seattle Police uniform or any part of the uniform that would identify the
employee as a Seattle Police Officer.

Performing police functions or security with the University of Washington in an off-duty
status without first:
a.

Being commissioned or deputized as a University of Washington Campus Police
Officer

b.

Securing the proper University of Washington Campus Police Officer’s uniform
Exception: Police officers may be employed by the University of Washington to
work in Seattle Police Department uniforms to direct traffic in street areas or
Page 5 of 6

Secondary Employment

Section

5.120

intersections adjacent to the University property or facilities without complying
with the above requirements (football and basketball games, commencement
exercises, etc.).

B.

C.

VI.

12.

Ownership of a private security business unless the employee engaged in such business
prior to September 1, 1984.

13.

Employment directly for, or on behalf of, an establishment that is licensed for or provides
adult entertainment.

14.

Employment involving any form of gambling, including, but not limited to, cards, bingo,
raffles, “Reno Nights”, etc.

15.

Any other employment activity not herein defined where there is a law enforcement
obligation for close police scrutiny, or that would tend to lower the dignity of the police
profession or creates conflicts of interest or the appearance thereof.

Charitable or Nonprofit Organizations
1.

Even though the Department would discourage such participation, employees may
participate as volunteers (not in uniform) in legal gambling activities sponsored by a
“Bona Fide Charitable or Nonprofit Organization” as defined in RCW 9.46.020(3).

2.

Nothing contained herein shall prohibit an employee from holding an office in “Bona
Fide Charitable or Nonprofit Organizations” (i.e., churches, fraternal societies, etc.),
wherein one of the statutory mandates of such an office requires their participation in the
application process for or signing of City, County or State licenses authorizing the
dispensing of alcoholic beverages or the conducting of legal gambling activities.
However, this exemption shall not be construed as an authorization for any other
employee activity elsewhere prohibited within this manual.

The Chief of Police may waive any or all provisions of this order in instances where an employee
wishes to invest in such businesses prior to leaving City service and has indicated, in writing, a
commitment to retire within eighteen (18) months.

Disability Benefits (Off-Duty Employment)
A.

The following is an excerpt from RCW 41.20.060, covering the Police Retirement Pension:
“Disability benefits provided for by this chapter shall not be paid when the policeman [police
officer] is disabled while he [she] is engaged for compensation in outside work not of a police or
special police nature.”

B.

LEOFF II officers are not covered by Washington State Industrial Insurance for
injuries resulting from secondary employment.

Page 6 of 6

Seattle Police Department
Policies and Procedures
Title:

Section

5.130

Chapter:

5 - Employee Conduct

130 – Supervisor/Employee
Relationships

PHILOSOPHY
The Seattle Police Department believes that it is in the employees’ and the Department’s best interest to keep
business and professional relationships separate from personal relationships. It is imperative that the Department
strives at all times to prevent the reality or appearance of impropriety. The performance of official duties in a
situation where a reasonable and prudent person would believe that an employee’s marital, domestic partnership,
familial or other relationship interest would or could supersede or interfere with the interests of the Department
shall be avoided. For the purposes of this section, family or household member shall be defined as domestic
partners, spouses, parents, siblings, parents or siblings in-law, children, step-children, aunts, uncles and
grandparents of the employee, without condition, as well as any person who is dependent upon or resides with
the employee. This section shall apply to all employees civilian, sworn, represented, and non-represented.

I.

Policy
A.

The Seattle Police Department will not knowingly assign employees who are family or
household members, spouses, or domestic partners, to work assignments that involve the
following circumstances:
1.

Where one employee will directly supervise, appoint, remove, or discipline the other.

2.

Where one employee will evaluate or audit the work of the other.

3.

Where circumstances exist or reasonably could exist which would place the spouses,
domestic partners, or household members in a situation that a reasonable and prudent
person would believe that an employee’s marital, domestic partnership, familial or other
relationship interest would or could supercede or interfere with the interests of the
Department.

4.

Where business necessity dictates that some action by SPD management is necessary in
order to avoid the reality or appearance of improper influence.

B.

If a supervisor and subordinate enter into a domestic partnership or marital relationship during
the course of employment, and the Department reasonably believes the relationship may create
a conflict of interest, one of the employees shall be transferred to another position. Such
transfers shall be made in accordance with applicable collective bargaining agreements.

C.

The supervisor or subordinate, currently involved in a relationship as described above, shall
report the relationship to the supervisor’s commander. Failure to report such a relationship may
subject the involved employees to discipline.

Effective Date: 10/12/05

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

5.140

Chapter:

5 - Employee Conduct

140 – Unbiased Policing

REFERENCES
DP&P – Department Priorities & Mission Statement, Standards & Duties, Social Contacts, Terry Stops &
Arrests, Traffic Enforcement
CALEA standard 1.2.9

PURPOSE
This policy is intended to reaffirm the commitment of the Seattle Police Department to unbiased policing, to
clarify the circumstances in which officers can consider race or ethnicity when making law enforcement
decisions, and to reinforce procedures that serve to assure the public that we are providing service and enforcing
laws in an equitable way. In order to be effective we must be trusted and deal with both the reality of the
difficult and complex job of policing and the perception of police work.

POLICY
Investigative detentions, traffic stops, arrests, searches, and property seizures by officers will be based on a
standard of reasonable suspicion or probable cause. Officers must be able to articulate specific facts and
circumstances that support reasonable suspicion or probable cause for investigative detentions, traffic stops,
arrests, nonconsensual searches, and property seizures.
Except as provided below, race or ethnicity shall not be motivating factors in making law enforcement decisions
and officers shall not:
•

Consider race or ethnicity in establishing either reasonable suspicion or probable cause.

•

Consider race or ethnicity in deciding to initiate even those nonconsensual encounters that do not
amount to legal detentions or to request consent to search.

Officers may take into account the reported race or ethnicity of a specific suspect or suspects based on
trustworthy, locally relevant information that links a person or persons of a specific race or ethnicity to a
particular unlawful incident. Race or ethnicity can never be used as the sole basis for probable cause or
reasonable suspicion.
Supervisors shall ensure that all personnel in their command are familiar with the content of this policy and are
operating in compliance with it.

ADMINISTRATION
At least annually, the Director of the Office of Professional Accountability shall prepare a report for the Chief of
Police describing and analyzing the status of the Department’s effort to prevent biased policing.
•

Sustained complaints of biased policing shall result in corrective actions.

•

The Department’s ongoing training curriculum shall include regular biased policing updates.

Effective Date: 01/28/04

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

5.150

Chapter:

5 - Employee Conduct

150 - Use of Private Vehicles
for City Business

POLICY
Employees should always attempt to use City vehicles in the performance of their duties for the Police Department. Whenever possible, permission shall be obtained from an employee’s Bureau Commander prior to using
their private vehicle on City business.

I.

Definitions
A.

II.

For purposes of reimbursement, vehicles shall be defined as any motor driven conveyance licensed to operate on the public roads and highways.

Procedures
A.

Employees shall obtain prior authorization from their Section Commander before using a private vehicle on City business. Use a Seattle Police Department Memorandum (form 1.11).

B.

Employees shall notify their Section Commander immediately following the use of a private
vehicle for City business in instances where obtaining prior permission is not possible.

C.

Requests for reimbursement shall be completed on Claim for Private Automobile Mileage Form
(form 5.12) with a copy of the approval attached. Both documents will then be forwarded to the
Director of the Fiscal, Property, and Fleet Management Section.

D.

Reimbursement for authorized private vehicle travel within the Puget Sound area shall be at the
current City rate.

E.

Reimbursement for authorized private vehicle travel outside the Puget Sound area shall not exceed the lowest round trip air fare to and from that location, regardless of the amount of mileage.

Effective Date: 12/29/04

Page 1 of 1

Seattle Police Department

Section

Policies and Procedures
Title:

6.010

Chapter:

6 - Search and Seizure

010 - Arrest Procedures

REFERENCES
CALEA standards, 1.2.5, 1.2.6, 82.2.4

POLICY
The Department recognizes the importance of individual dignity. All people have a right to dignified treatment
by police officers. An officer must treat an individual with as much respect as that person will allow.

I.

General
A. A supervisor shall be notified and the incident reviewed and reported whenever an officer (on-duty or
off-duty) arrests or detains a person and such arrest or detention involves:

II.

1.

A probable cause arrest (misdemeanor or felony).

2.

Handcuffing or removing the person from a scene.

3.

Detaining the person for any period of time at a Department facility.

4.

Detaining the person for any period of time at a secondary employer’s facility (e.g. Safeco Field
Security Office).

5.

Detaining the person for an extended period of time outside a Department or secondary employer’s
facility.

6.

Conducting a High Risk Traffic Stop that includes any of the following:
a.

Ordering the driver or occupants out of the stopped motor vehicle at gunpoint.

b.

Handcuffing the driver or occupants of the stopped motor vehicle.

c.

Detaining the driver or occupants of the stopped motor vehicle for a lengthy period of time
(more than 20 minutes).

d.

A High Risk Traffic Stop needs to be articulated in a General Offense Report with facts that at
a minimum support a Terry Stop.

Officer’s Responsibilities
A. The primary officer involved in the arrest or detention shall notify a sworn Department supervisor (sergeant or above) prior to booking or otherwise releasing control of the person.

Effective Date: 3/10/08

Page 1 of 3

Section 6.010

Arrest Procedures

B.

If officers cannot identify the suspect through standard means, consider using the AFIS system. It is
available to officers on a 24-hour basis. To request this assistance, contact the Ten-Print Unit at 6845514. Transport the suspect to the Print Room on the seventh floor of the Seattle Justice Center. Most
identification checks are completed in approximately twenty minutes.

C.

In cases where a person is arrested or detained for assaulting an on-duty or off-duty officer:
1.

A sworn supervisor of the rank of lieutenant or above shall be notified, and

2.

The suspect shall not be released until the incident is reviewed by the aforementioned supervisor.

D. The primary officer shall document the incident on the appropriate Department report(s) and/or form(s)
as soon as practical after the arrest or detention, and in all cases, before going out of service.
1. In addition to all other pertinent information, the report shall include the name of the supervisor
who reviewed the incident and the location where the review took place.
2. For all felony bookings, officers shall send the General Offense Report to a supervisor for approval
and notify the supervisor directly. Officers shall also complete an Alert packet that contains copies
of any paper documents (Suspect, victim, or witness statements; accident reports, etc). Write the
General Offense Number on the Alert tag.
a. The Alert packet, addressed to the appropriate follow-up unit, shall promptly be handdelivered to Data Center, 5th floor of Police Headquarters. Exception: If the appropriate
follow-up unit is within the officer’s precinct, the officer shall hand deliver the Alert packet
to that unit rather than delivering it to Data Center.
b. Original paper documents will be routed to Data Center through normal distribution processes.
3.

Narcotics cases:
a.

4.

E.

III.

Place a Certification of Probable Cause-Narcotics with an original signature (in blue ink) in an
Alert packet addressed to Narcotics. Hand deliver it to Data Center, 5th floor of Police Headquarters.

Anytime additional Alert packet information becomes available, officers shall complete a Supplemental Report and follow the requirements of #2 above.

When a supervisor is the primary officer or the victim of an assault in an incident where a person has
been arrested or detained, the incident shall be reviewed by another supervisor.

Screening Supervisor’s Responsibilities

A. A review of the incident shall occur in person with the officer prior to the booking or otherwise release
of control of the detainee. When screening the incident, the supervisor shall:
1.

Review the circumstances surrounding the incident,

2.

Review the physical condition of the person arrested or detained,

3.

Evaluate the appropriateness of any offense charged,

Page 2 of 3

Arrest Procedures

B.

4.

Determine the appropriateness of the disposition of the person arrested or detained. (e.g., booking,
cite and release, investigate and release),

5.

Ensure that evidence is properly collected and preserved, and

6.

Ensure the required Department reports are completed and properly routed.

7.

For all felony bookings, the supervisor shall immediately review the General Offense Report and,
after approval, route it for transcription as normal.

8.

The supervisor will send a VMAIL titled “Alert Packet” to the responsible investigative unit handle
and the HALERT handle. The VMAIL will contain the General Offense Number. Records will
immediately transcribe the report to ensure rapid routing to case management.

For every incident in which a person is arrested for Driving While License Suspended (DWLS), the supervisor will ensure that the decision to impound the vehicle is properly documented by the arresting officer and that the decision to impound the vehicle is in accordance with City and Department policy.
1.

IV.

Section 6.010

Refer to SPD Policy and Procedures Manual section 2.089 V- DWLS Impounds.

Routing Reports of Assaults on Officers

A. Send a VMAIL titled “Assault on Officer” through the chain of command to the level of Bureau Commander. The VMAIL will contain the General Offense Number.
B.

If at the time of the assault, the officer is temporarily working under a chain of command other than
their normal chain of command (e.g. Seattle Center event, Seafair or other special event, etc.), send a
VMAIL titled “Assault on Officer” through the temporary chain of command. The VMAIL will contain
the General Offense Number.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

6.020

Chapter:

6 - Search and Seizure

020-

Arrests and Detentions of
Foreign Nationals

REFERENCES
CALEA standards, 1.1.4, 1.2.5, 61.1.3

POLICY
Under the terms of the Vienna Convention and other treaties, whenever officers take into custody a person who
states they are a foreign citizen, additional notification procedures are required. Compliance with this policy
and procedure is important because it enhances the ability of the United States to insist that foreign officials
provide the same rights to U.S. diplomats and citizens who are arrested abroad.
Failure to provide appropriate notification may result in suppression of evidence and subsequent loss of
convictions.

I.

II.

Definitions
A.

Foreign National: Any person who is not a United States citizen; whether tourist, visitor,
migrant worker with a temporary work permit, alien resident, illegal alien, asylum-seeker, or
person-in-transit.

B.

Diplomatic Immunity: A principle of international law by which certain foreign government
officials are not subject to the jurisdiction of local courts and other authorities for both their
official and, to a large extent, their personal activities.

Summary of Requirements Pertaining to Foreign Nationals
A.

When foreign nationals are arrested or detained, it is mandatory that they be advised of the right
to have their consular officials notified, without unreasonable delay.
1.

Law enforcement officers who actually make the arrest or who assume responsibility
for a foreign national’s detention are responsible for making proper notification.

2.

The mandatory advisement statement is located in the “Consular Notification and
Access Reference Card: Instructions for Arrests and Detentions of Foreign Nationals”
and the Officer’s Resource Booklet (form 39.0).
a.

This advisement must be made even if the suspect will not be interrogated.

B.

In some cases, the nearest consular official must be notified of the arrest or detention of a
foreign national, regardless of the national’s wishes.

C.

Consular officials are entitled to access their nationals in detention and are entitled to provide
consular assistance. However, notification places no obligation upon consular officials to
perform any services on behalf of the foreign national.

D.

Additional circumstances in which consular officials must be notified include:
1.

When a government official becomes aware of the death of a foreign national;

2.

When a guardianship or trusteeship is being considered with respect to a foreign
national who is a minor or incompetent;

3.

When a foreign ship or aircraft wrecks or crashes.

Effective Date: 11/19/07

Page 1 of 5

Section 6.020

Arrests and Detentions of Foreign Nationals

III.

Procedure to Follow When a Foreign National is Arrested or Detained
A.

Attempt to determine the foreign national’s citizenship. In the absence of other information,
assume this is the country on whose passport or other travel document the foreign national
travels.

B.

If the foreign national’s country is on the list of mandatory notification countries:
NOTE: A list of the mandatory notification countries is located in sub-section IV below.
1.

Notify that country’s nearest consular official, without unreasonable delay, of the
arrest/detention – after arrival at the precinct, jail, or other significant detention such as
hospitalization, but before interrogation or booking.
a.

Phone and fax numbers for foreign embassies and consulates in the United
States are located in the “Consular Notification and Access” reference book,
Part Six. This reference book may be obtained from a Patrol supervisor,
Precinct Commander, or King County Jail Staff.

b.

Use the Fax Sheet for Notifying Consular Officers of Arrests or Detentions
(form 58.0) to make notification when the consulate has a fax available.

c.

Submit the fax sheet and fax transmittal report to Data Center.
(1)

d.

2.

If the fax machine does not print a fax transmittal report, record the
date and time the fax was sent in the General Offense Report.

If a fax machine is not available, officers shall personally call to make consular
notification. The date, time, and point of contact shall be documented in the
General Offense Report.
(1)

If contact is not successful, document the notification attempt in the
General Offense Report.

(2)

Notify jail staff if the suspect is being booked and notification has not
been made.

Tell the foreign national of the notification.
a.

The foreign national must be advised of the following:
“Because of your nationality, we are required to notify your country’s consular
representatives here in the United States that you have been arrested or
detained. After your consular officials are notified, they may call or visit you.
You are not required to accept their assistance, but they may be able to help you
obtain legal counsel and may contact your family and visit you in detention,
among other things. We will be notifying your country’s consular officials as
soon as possible.”

b.
3.

Translations of this statement are found in Part Four of the “Consular
Notification and Access” reference book.

Notification must be made, regardless of the national’s wishes.
a.

Where an arrestee is seeking asylum in the U.S., officers shall not reveal that
fact in their mandatory notification to the foreign consul. Arrangements can be
made to protect the alien while ensuring that his/her government’s right to
notification is protected.
(1)

Page 2 of 5

The Immigration and Naturalization Service (INS) must be contacted
immediately in these cases.

Section 6.020

Arrests and Detentions of Foreign Nationals

(2)

4.
C.

Under no circumstance shall the foreign national be turned over to any
foreign government official. They shall remain in protective custody
until they are delivered to INS.

Keep a written record of the notification and actions taken.

If the foreign national’s country is not on the mandatory notification list:
1.

Offer, without unreasonable delay, to notify the foreign national’s consular officials of
the arrest/detention.
a.

The foreign national must be informed of the following:
“As a non-U.S. citizen who is being arrested or detained, you are entitled to
have us notify your country’s consular representatives here in the United States.
A consular official from your country may be able to help you obtain legal
counsel, and may contact your family and visit you in detention, among other
things. If you want us to notify your country’s consular officials, you can
request this notification now, or at any time in the future. After your consular
officials are notified, they may call or visit you. Do you want us to notify your
country’s consular officials?”

b.

2.

Translations of this statement are found in Part Four of the “Consular
Notification and Access” reference book, which may be obtained from a Patrol
supervisor or Precinct Commander.

If the foreign national asks that consular notification be given, notify the nearest
consular officials of the foreign national’s country without unreasonable delay – after
arrival at the precinct but before any interrogation or booking.
a.

Phone and fax numbers for foreign embassies and consulates in the United
States are located in the “Consular Notification and Access” reference book,
Part Six.

b.

Use the Fax Sheet for Notifying Consular Officers of Arrests or Detentions
(form 58.0) to make notification when the consulate has a fax available.

c.

Submit the fax sheet and fax transmittal report to Data Center.
(1)

d.

If the fax machine does not print a fax transmittal report, record the
date and time the fax was sent in the General Offense Report.

If a fax machine is not available, officers shall personally call to make consular
notification. The date, time, and point of contact shall be documented in the General
Offense Report.
(1)

If you are unable to make contact, document the notification attempt in the
General Offense Report.

(2)

Follow up to ensure that notification is made.

Page 3 of 5

Section 6.020

Arrests and Detentions of Foreign Nationals

IV.

Mandatory Notification Countries

Antigua and Barbuda
Fiji
Malta
Singapore
Armenia
Gambia, The
Mauritius
Slovakia
Azerbaijan
Georgia
Moldova
Tajikistan
Bahamas, The
Ghana
Mongolia
•
•
•

V.

*
**
***

Tanzania
Barbados
Grenada
Nigeria
Tonga
Belarus
Guyana
Philippines
Trinidad and Tobago
Belize
Hong Kong
Poland**
Turkmenistan
Brunei
Hungary

Romaniai
Tuvalu
Bulgaria
Jamaica
Russia
Ukraine
China*
Kazakhstan
Saint Kitts and Nevis
United Kingdom
Costa Rica
Kiribati
Saint Lucia
U.S.S.R.***
Cyprus

Kuwait
Saint
Vincent/Grenadines
Uzbekistan
Czech Republic
Kyrgyzstan
Seychelles
Zambia
Dominica
Malaysia
Sierra Leone
Zimbabwe

Does not include Republic of China (Taiwan) passport holders.
Mandatory for non-permanent residents only.
Passports may still be in use.

Diplomatic Immunity
A.

B.

Foreign nationals with diplomatic immunity are issued an Identification Card by the Department
of State.
1.

The degree of immunity is detailed on the back of the ID card.

2.

Contact the Department of State to verify the immunity status of the foreign national.

When a foreign national with full diplomatic immunity is involved and the safety of the
public is in imminent danger or it is apparent that a grave crime may otherwise be committed,
police authorities may intervene to the extent necessary to halt such activity.
This intervention may include use of force and/or arrest if otherwise justified according to
existing policy. The Department of State must be contacted immediately in these cases.

C.

When a foreign national with full diplomatic immunity is suspected of committing a crime,
obtain as much information as possible during the initial investigation and thoroughly document
it in the General Offense Report.
Include “Diplomatic Personnel” and any appropriate offenses in the Offenses block.
The
primary officer will send the General Offense Report to a supervisor for approval and notify the
supervisor directly. Any paper documents will be forwarded to Data Center in an Alert packet.

D. The supervisor will immediately review the General Offense Report and, after approval, route it for
transcription as normal.
E. The supervisor will send a VMAIL titled “Alert Packet” to the Data Center handle and the Records
transcription handle. The VMAIL will contain the General Offense Number.
F.

The Data Center will promptly fax a copy of the approved General Offense Report to the
Department of State so that diplomatic remedies may be sought.

G.

Foreign nationals may be stopped for investigation (Terry Stop) or stopped and cited for traffic
violations regardless of their diplomatic immunity.
1.

Page 4 of 5

A traffic stop is not considered to be an arrest or detention as it relates to diplomatic
immunity.

Arrests and Detentions of Foreign Nationals

2.

VI.

Section 6.020

If the officer judges the individual too impaired to drive safely, the officer should not
permit the individual to continue to drive (even in the case of diplomatic agents).

Resources
A.

“Diplomatic and Consular Immunity – Guidance for Law Enforcement and Judicial Authorities”
Published by the United States Department of State.

B.

“Consular Notification – Instructions for Federal, State, and Local Law Enforcement and Other
Officials Regarding Foreign Nationals in the United States and the Rights of Consular Officials
To Assist Them” Published by the United States Department of State.
1.

The complete publication of the “Consular Notification and Access” is available online
at http://travel.state.gov/consul_notify.html.

Page 5 of 5

Seattle Police Department
Policies and Procedures
Title:

Section

6.030

Chapter:

6 - Search and Seizure

030 - Body Cavity Searches

REFERENCES
CALEA standards, 1.2.8, 70.1.1, 74.3.1.

POLICY
Requests for body cavity searches of suspects shall be made only when it is necessary and justifiable. Body
cavity searches are justifiable if they meet the requirements of State law (10.79 RCW).

I.

II.

General
A.

Body cavity searches shall not be conducted by Seattle Police Officers.

B.

The actual body cavity search will be conducted by medical personnel of Harborview Medical
Center or an approved medical facility.

Procedures
A.

An officer who has probable cause to believe that evidence of a crime or a weapon or
contraband is concealed in body cavities must obtain written authorization from a lieutenant or
above and a search warrant.

B.

A police officer who is the same sex as the person being searched must be present during the
search by the hospital medical personnel, and will be responsible for preparing the necessary
documentation required under RCW 10.79.080(4).

Effective Date: 7/1/96

Page 1 of 1

Seattle Police Department

Section

Policies and Procedures
Title:

6.040

Chapter:

6 - Search and Seizure

040 - Booking Procedures

REFERENCES
CALEA standards, 70.1.6.

I.

Booking Felony Suspects Who Also Have Misdemeanor Charges
A.

II.

Prisoner Assessment
A.

III.

When booking a person on felony charges where grounds exist for an additional misdemeanor
charge resulting from the same incident, do not book the suspect for both the felony and
misdemeanor charges. Book the suspect for the felony charge only. Include sufficient details
concerning the misdemeanor offense in the narrative portion of the General Offense Report.
Follow-up investigators may then file misdemeanor charges at a later date, if the prosecuting
attorney declines to file on the original felony charge.

Officers must assess every prisoner being admitted to the jail, and be alert for the following
conditions:
1.

Injuries or bleeding,

2.

Unconscious or comatose state,

3.

Mental disturbance,

4.

Those appearing ill, or with a history of recent illness, or those of questionable physical
condition,

5.

Medical alert tags,

6.

Any person booked for the use or suspected use of narcotics or dangerous drugs, or any
person who appears to be under the influence of narcotics or dangerous drugs,

7.

Any person who is taking medication, and

8.

Every person brought to the King County Jail from any hospital, whether or not the
person has been previously booked.

B.

If there is any question that the prisoner is in need of medical care it shall be provided.

C.

Officers will provide all appropriate information to the booking officer relative to any physical
or mental condition of the person in their custody.

Booking Process
A.

All officers entering the King County Jail shall deposit and secure all firearms and chemical
weapons in the firearms locker prior to entering.

B.

Officers having a prisoner in custody who is to be booked in the jail shall remain with the
prisoner during the booking process. However, officers are not required to stay with prisoners
until they are placed into a cell. Handcuffs will not be removed until the prisoner is placed in
the custody of a corrections officer. Documentation accompanying the prisoner will be turned
over to the booking officer.

Effective Date: 11/15/07

Page 1 of 2

Booking Procedures

C.

The primary responsibility to search prisoners is with booking personnel; however, this does not
alleviate arresting or transporting officers from conducting a weapons search prior to the
booking process, if more than a cursory search was required. The transporting officer will notify
booking personnel that such a search was conducted.
1.

Page 2 of 2

Section 6.040

Officers booking suspects with personal property containing any object with a sharp
edge will categorize this object as a weapon or “sharps.” The King County Jail requires
that these items be packaged separately and clearly identified as “sharps”.

Seattle Police Department

Section

Policies and Procedures
Title:

Chapter:

6 - Search and Seizure
I.

A.

For any crime committed or attempted in their presence,

B.

For any felony actually committed when the citizen has probable cause to believe the person
arrested committed the felony, or

C.

For any breach of the peace committed in their presence. For purposes of this section, breach of
the peace is defined as follows:
“The offense known as breach of the peace embraces a great variety of conduct,
destroying or menacing public order and tranquility. It includes not only violent acts,
but acts and words likely to produce violence in others. The term connotes conduct that
creates consternation and alarm. It is an indecorum that incites public turbulence; yet
violent conduct is not a necessary element...”

Discouraging Citizen Arrests
A.

III.

050 - Citizen Arrests

Conditions Under Which a Citizen Arrest May be Made

1.

II.

6.050

While citizens have the legal right to make arrests under certain circumstances, the Department
does not encourage citizen arrests. Whenever possible, the taking of persons into custody
should be accomplished by trained and authorized law enforcement officers.

When a Citizen Arrest is Made
A.

Citizen Responsibilities
1.

B.

The citizen’s responsibility is to surrender the arrestee to an officer.

Officer Responsibilities
1.

Review the circumstances surrounding the arrest.

2.

The arrestee should be taken into custody only after the officer has determined that
probable cause exists.

3.

If probable cause exists and the arrestee is taken into custody, the case shall then be
processed as would any other arrest with the General Offense Report indicating that the
arrest was initiated by a citizen.

Effective Date: 11/19/07

Page 1 of 1

Seattle Police Department

Section

Policies and Procedures
Title:

6.060

Chapter:

6 - Search and Seizure

060 - Collection of Information for
Law Enforcement Purposes

REFERENCES
SMC chapter 14.12 - collection of information for law enforcement purposes and applicable city ordinances as
therein referenced.
Seattle Police Procedures & Tactics publication number 024 police investigations ordinance.

PHILOSOPHY
Information will be gathered and recorded in a manner that does not unreasonably infringe upon: individual
rights, liberties, and freedoms guaranteed by the Constitution of the United States and the State of Washington,
including freedom of speech, press, association, and assembly; liberty of conscience; the exercise of religion; the
right to petition government for redress of grievances; and the right to privacy. Consistent with this policy,
Department personnel shall comply with the dictates of the Investigations Ordinances and with the requirements
of Department rules and regulations.
The Department will cooperate fully with the Investigations Ordinance auditor. The Auditor will be given total
access to any and all files maintained by the Seattle Police Department except in the case of files or
investigations which are specifically exempted from inspection by the Investigations Ordinances.
The Investigations Ordinances requires all Department personnel to safeguard the rights of persons involved in
lawful political or religious activities and places restrictions on the documenting of certain types of information.
While much of the Ordinances pertains to the activities of the Criminal Intelligence Section, the Ordinances is
directed at the activities of the Department as a whole. Officers must keep the Ordinances in mind when writing
reports. Any documentation of information concerning a person’s sexual preferences or practices, or their
political or religious activities must be for a relevant reason and serve a legitimate law enforcement purpose.
Officers should also be aware of the Ordinances when photographing demonstrations or other lawful political
activities. If demonstrators are not acting unlawfully, police can’t photograph them. Periodic review of the
Ordinances is worthwhile, as violations of the Ordinances could result in civil liability or disciplinary action,
including discharge.

Effective Date: 5/19/04

Page 1 of 1

Seattle Police Department

Section

Policies and Procedures
Title:

6.070

Chapter:

6 - Search and Seizure

070 – Detainee Management

PURPOSE
To establish detainee management guidelines that provide for the safety and security of officers, suspects in
custody and third parties. Exceptions from the detainee management protocols require documentation in an
Officer Statement or in the case of misdemeanors in a General Offense Report.

I. Detainee Interview & Holding Rooms
A. Use of Holding Rooms.
1. Holding rooms are for the temporary confinement of detainees while officers:
a. Conduct investigations.
b. Complete essential paperwork.
2. Detainees shall remain secured in handcuffs while they occupy holding rooms.
a. Under certain circumstances it may seem appropriate to leave a detainee in a holding room
without being secured in handcuffs, however, sworn personnel will not deviate from the
requirement that detainees be handcuffed without obtaining the approval of a supervisor.
b. Flex cuffs or any other disposable handcuffs will not be used to secure detainees without the
approval of a supervisor.
3. Book or release a suspect/detainee as soon as possible.
4. Check the detainee’s status at least once every thirty minutes.
5. Detentions lasting more than one hour require authorization from a Sergeant.
a. Authorized extended detentions should not exceed 2 hours.
(1) If additional detention time is required; additional authorization must be obtained.
(2) The length of detention and the authorizing supervisor’s name will be recorded on the
holding room Detainee Log Sheet.
B. Procedures.
1. Close sally port doors prior to moving detainees.
2. Verify that all officer firearms are properly secured in their holsters and other weapons and
equipment items including pepper spray, tasers, folding knives, flashlights, etc. are equally secured
from a detainee’s grasp.
3. Check holding room for weapons and contraband prior to detainee’s entry.
a.

Remove anything that may be used as a weapon from the processing area (pens, flex-cuff
cutters, etc).

4. Keep male and female detainees segregated.
5. Keep adult and juvenile detainees segregated.
6. Remove all property from the detainee:
Effective Date: 11/16/07

Page 1 of 6

Section 6.070

Detainee Management

a.

Account for money and other valuables in the detainee’s possession.

b.

Remove hazardous items, including;
(1) Belts.
(2) Drawstrings.
(3) Shoe laces.
(4) Canes or crutches.
(5) Any item that may be used to harm or endanger others or facilitate an escape.
(6) Prosthetic devices will be searched but will not be removed by police personnel.

c.

Place items in a paper sack.
(1) Write detainee’s name on outside.

d.

Secure items in a property locker box.
(1) If detainees are moved, make sure that their property matches the new holding room
number.

7.

Sign all detainees in on the Detainee Log Sheet, include the following information:
a.

Detainee’s name and gender.

b.

Crime(s) arrested for and General Offense Number (GON).

c.

Arresting officer’s name and serial number.

d.

Holding room number.
(1) If detainee is not placed in a room, indicate “NS” for “not secured.”

e.

Property locker box number.

f.

Time detainee was placed in holding room.
(1) Detainee must be checked every 30 minutes.

8.

Prepare Superform immediately after determining charges.

9.

Do not allow detainees to smoke, eat, or drink in holding rooms. However, detainees should not be
denied reasonable access to water or toilet facilities.

10. Place no chairs or other equipment in the holding rooms.
11. Avoid placing unruly/hostile detainees in holding rooms.
a.

Whenever possible transport them directly to jail.

b.

If transporting an unruly/hostile detainee directly to jail is not possible, or if they become
hostile after arriving at a police facility:
(1) Restrain the detainee to prevent:
(a) Injury to themselves or others.
(b) Damage to holding rooms or other police property.
(2) The “Full Restraint Position” may be an appropriate temporary technique for violently
combative detainees, this position requires constant observation after it is applied and
supervisory review, including a Use of Force packet, as soon as possible after applying it
(Review DP&P - Full Restraint Position).

12. Sign all detainees out on the log sheet, include the following information:

Page 2 of 6

Section 6.070

Detainee Management

a.

The time the detainee is removed from the holding room.

b.

The disposition/destination of the detainee.

c.

The transporting officer’s serial number.

13. Leave doors open to unoccupied holding rooms.
14. Officers handling detainees should always have a portable radio, in order to request assistance if
the detainee becomes resistive.
C. Prison Rape Elimination Act.
1.

All sworn employees with detainee handling responsibility need to be aware of the “Prison Rape
Elimination Act.” The Prison Rape Elimination Act was signed into law on September 4, 2003 and
it applies to all federal confinement facilities, state prisons, local jails and police holding cells in
the United States.
a.

P.R.E.A. defines “prison” as any confinement facility of a federal, state, or local government,
whether administered by such government or by a private organization on behalf of such
government, and includes any local jail or “police lockup” and any juvenile facility used for
the custody or care of juvenile inmates.
(1) “Police Lockup” is further defined by PREA as a temporary holding facility of a federal,
state, or local law enforcement agency to hold:
(a) Inmates pending bail or transport to jail.
(b) Inebriates until ready for release; or
(c) Juveniles pending parental custody or shelter placement.

2. P.R.E.A. has many objectives, including the establishment of a national “zero tolerance” standard
and development of national standards for prevention and reduction of prison rape as well as
punishment for offenders.
3. To maintain compliance with P.R.E.A., sworn personnel will:
a.

Isolate aggressive detainees and known sex offenders from other detainees.

b.

Prevent placement of handcuffed and unhandcuffed detainees in the same holding room.

c.

Immediately report any indication of a sexual assault to a supervisor.
(1) If sexual assault is suspected or confirmed an investigation will be initiated and activities
consistent with Rape Investigation (Procedures & Tactics #026) will be undertaken.

d.

Appropriate chain of command notifications will be made and a VMAIL containing the
General Offense Number will be sent to the Media Relations Unit.

D. Injured detainees.
1.

Assess every detainee’s physical condition and be alert for injuries.
a.

2.

If there is any question that the detainee is in need of medical attention, it shall be provided.

Document an injury in the General Offense Report, including:
a.

Nature of the injury.

b. Medical treatment provided, including;
(1) Seattle Fire Department response.
(a) SFD Unit number (for example Engine 25, Aid 10, Medic 1, etc.).

Page 3 of 6

Section 6.070

Detainee Management

(b) The name and unit number of any private ambulance if detainee was transported or
provided medical treatment.
(2) Hospital or medical facility detainee was taken to.
(3) If detainee refused medical treatment.
E.

Supervision.
1.

2.

Supervisors will inspect holding rooms:
a.

At the beginning of each shift, and

b.

When any holding room is occupied.

Sergeants will ensure Detainee Log Sheets are properly completed by arresting officers.
a.

F.

Detainee Log Sheets are retained at the precinct for one year.

Emergency Situations
1.

2.

If it is necessary to evacuate a building where detainees are located, a supervisor will assign an
appropriate number of sworn personnel to complete this task.
a.

If a supervisor is not in the building, a sworn officer in the vicinity of the holding room area
will check on the detainees and give a status report by radio to a supervisor.

b.

If it is clear that the emergency situation will not be quickly resolved, the detainees will be
transported to the nearest police facility that has holding room availability.

The Equipment and Facilities Coordinator is responsible for ensuring that any fire suppression
equipment is maintained and in good working order.

II. Hospital Procedures
A. Patrol Officer.
1. Responsibilities:
a. Refer to DP&P - Guarding Hospitalized Prisoners.
b. Follow hospital staff instructions relating to changes in guarding and/or restraining a
detainee in situations of medical and institutional emergencies.
c. If a dispute arises between the officer and the hospital staff, refer the question to a patrol
supervisor.
d. In the event of an escape, immediately notify:
(1)

Police Radio.

(2)

Hospital Security.

(3)

As additional units arrive:
(a) Establish a perimeter.
(b) Conduct a search.

2. Procedures:
a. Carry a portable radio.
(1)

Keep the radio volume at the lowest possible level.

b. Familiarize yourself with the hospital personnel and surroundings.
c. Avoid using hospital telephones for personal calls.

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Section 6.070

Detainee Management

d. Arrange for a replacement if you must leave the room.
3. Detainee Control:
a. Keep the detainee in sight at all times during medical examination.
b. Remain on post until properly relieved.
c. Prior to relieving another officer on hospital guard:
(1) Thoroughly examine the physical layout of the area where the detainee is being treated.
(a) Become familiar with possible escape routes.
(b) Debrief the officer you are relieving, learn as much as possible about the detainee
including the offense involved, criminal history, physical/mental condition, etc.
d. Assume a post either inside the room or at the door of the detainee’s room to maintain
surveillance.
4. Restraints:
a. Notify hospital staff, including security personnel, of the status of the detainee and if
restraints will be needed.
b. Ensure that detainees are appropriately restrained as soon as possible.
(1) At HMC leather restraints are currently only used in the psychiatric ward, in all other
parts of the hospital a color-coded neoprene style restraint is being used.
(a) Blue restraints are for the hands.
(b) Red restraints are for the feet.
(2) HMC has it’s own restraint policy and if conflicts arise between hospital staff and SPD
personnel regarding proper restraint of a detainee/patient, a supervisor should be called to
the scene to review the situation and communicate SPD concerns to the medical staff.
5.

Visitors:
a.

Do not allow anyone into the detainee’s room except:
(1) Authorized medical staff.
(2) Detainee’s attorney.
(3) Detectives.
(4) Authorized Visitors.

b.
6.

Monitor visitors to ensure that contraband is not passed to the prisoner.

Lunch Breaks:
a.

Limit lunch breaks to thirty minutes.
(1) Take breaks in the hospital cafeteria or at a location as near the hospital as possible.
b.

Do not leave the detainee unguarded during this period of time.
(1) A relief guard/officer must be present to guard the detainee before the primary
officer leaves for lunch.

c. Advise the relief officer of any visitors or other pertinent information.
B. Patrol Supervisor:
1. Determine the nature and circumstances of the detainee’s stay in the hospital.
2. Verify the following information about the suspect.
Page 5 of 6

Detainee Management

a.

Background of arrest.

b.

Prior record.

c.

Potential for escape.

Section 6.070

3. Brief the assigned officers.
a.

Determine if detainee should be allowed visitors or phone calls.

b.

Ensure officers comply with Department and hospital procedures.

4. Assign a sufficient number of officers to adequately guard the detainee(s).
5. Ensure that all felony suspects have current photographs on file.
a.

Take a Polaroid photo of the suspect if no current photographs are on file.

6. Arrange for relief of officers for lunch and other breaks.
7. Coordinate with supervisors from the next patrol shift to ensure the officer(s) assigned to hospital
guard is relieved by the oncoming watch in a timely manner.

Page 6 of 6

Seattle Police Department
Policies and Procedures
Title:

Section

6.071

Chapter:

6 - Search and Seizure

071 – Prisoner Handling &
Transport

Policy
The Seattle Police Department (SPD) acknowledges that officers have a duty to reasonably provide and manage
the control, safety, security, and well being of an arrestee while in police custody.
The following procedures will be followed absent overriding factors, such as officer safety and unusual
circumstances that were not anticipated and/or planned for in the development of policies. Officers who act in
good faith under these circumstances will be evaluated based on the totality of the incident.

I. Definitions
Note: For the purpose of clarity the following definitions will apply when dealing with the following:
A. Disabled: A person with physical or mental disabling condition that substantially limits his/her activity.
B.

Disabling condition: A person that has a medical condition, which prevents him/her from selfperformance of personal care tasks without assistance.

C.

Elderly: Any person over the age of 70, or any person over the age of 55 that has obvious signs of age
related limitations such an impaired motor coordination, difficulty walking, bending or sitting.

D. Very young: Any person under the age of 10, or any person that displays behaviors that indicate they do
not have the cognitive skills that would allow them to distinguish between right and wrong.
E.

Handicapped: A physical or mental disability that substantially limits activity.

F.

Injured: Any person who has sustained a physical wound that absent medical intervention may leave
them with less ability than they had prior to the injury.

G. Leg Restraint: A nylon strap that is placed around the prisoners’ legs, and then secured by the vehicle
door.
H. Mentally Ill: A person who suffers from an illness of or related to the mind characterized by behaviors
that are “out of the ordinary” and/or unpredictable.

II. Security
A. Employee Responsibilities
1.

2.
B.

Employees will transport prisoners with consideration given to the following:
a.

Employees’ safety

b.

Prisoners’ health & welfare

c.

Prevention of any escape attempts by prisoner

Employees will take reasonable steps to ensure the safety of their prisoners and for the safekeeping
of prisoners’ property.

Searches
1.

Officers must thoroughly search the prisoner area of their patrol cars before starting their tour of
duty.

Effective Date: 5/1/08

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Prisoner Handling & Transport

C.

Section 6.071

2.

Prior to transporting a prisoner in a Department vehicle, the transporting officer(s) is responsible
for removing weapons, evidence, and contraband from the prisoner.

3.

Immediately following transportation or as soon as practical, the transporting officer(s) shall search
the vehicle for any items left by the prisoner.

Handcuffing Prisoners During Transportation
1.

Prisoners shall be handcuffed while being transported.

2.

Exceptions to Section II (C)(1): An officer may make an exception if a person is elderly, very
young, disabled, or injured, and if the demeanor of such person and other circumstances (for
example, presence of a second officer) are such that the officer’s safety would not be jeopardized.

D. Use of In-Car Camera
1.

Upon placing a prisoner in a transport vehicle equipped with an in-car camera, as soon as practical,
officer(s) will turn the in-car camera toward the rear of the vehicle.

2.

If the in-car camera is not engaged, or technical problems arise, the officer will notify his/her chain
of command as soon as practical.

3.

All recorded imagery will be stored and retained by the Department for at least 90 days, or until all
criminal, civil, or administrative cases to which the recordings are relevant have been adjudicated.

4.

Whenever the use of the In-Car Camera is activated the officer transporting will advise the person
that a video recording is being made. The announcement will include the following statement:
“under state law this transport is being recorded.” That notification must be made as soon as it is
practical to do so.

5.

The RCW authorizes the video/audio recording of citizens during law enforcement officer contacts.
Officers will not deactivate the video recording until the contact has been completed, even if the
citizen being contacted objects.

III. Transportation Detail
A. A one-officer unit may transport a person when:

B.

C.

1.

The officer uses a vehicle equipped with a prisoner screen. The prisoner will be placed in the back
seat, on the passenger side of the vehicle and the in-car camera will be turned around.

2.

The officer is in a specialized Unit of assignment and the Unit’s commander has authorized oneofficer transportation of arrestees in vehicles without prisoner screens and the arrestee has been
check for weapons.

3.

The officer is operating the prisoner transport van. Officers will place prisoners in the rear of the
prisoner transport van. Male and female prisoners will not be transported together unless there is a
compartment separating the two. Additionally, juveniles will not be transported with adult
prisoners or in view of adult prisoners. The only exception to this is during an emergency situation
and requires prior approval of a Watch Commander.

Officers transporting prisoners will not respond to routine radio traffic.
1.

Officers may, however, respond to life-threatening situations.

2.

Officers will give due regard to the safety of the prisoner and of the public.

Employees will not make personal or administrative stops when transporting prisoners without approval
or at the direction of a supervisor; e.g., stopping for food or gas, dropping off or picking up paperwork.

D. Safety aspects of the transport function require that the prisoner’s right to communicate with attorneys
and others will not normally be exercised during the period that the prisoner is being transported.

Page 2 of 5

Prisoner Handling & Transport

E.

Section 6.071

Generally, prisoners will be transported in vehicles with screens or in prisoner transport vans. In
screened vehicles passenger employees will monitor from the front seat. When prisoners are transported
in vehicles without screens, the prisoner will sit in the back, on the passenger side. A second officer
will sit in the back, directly behind the driver officer, and should be alongside the handcuffed prisoner.

IV. Special Transportation Situations
A. Working alone and transporting person or opposite sex or juvenile: If an Officer is working alone and
transporting a person of the opposite sex or a juvenile, the officer will notify the dispatcher of departure
and destination arrival times and odometer readings, and any delay or detour during transportation.
B.

Additional Safety Measures during Transport: Officers are encouraged to take additional protective
measures whenever circumstances indicate, or when transporting a person who is:
1.

Physically aggressive or threatening.

2.

Handicapped, sick, mentally ill or injured.
a.

C.

In certain cases a sick or injured person will need to be transported to a medical facility for
medical care prior to being booked into King County Jail. Whenever possible, these persons
should be restrained in the same fashion as other prisoners. In certain situations, an
ambulance or a fire department medical unit may need to transport the prisoner. Officers need
to make the appropriate arrangements for either following or accompanying the medical unit
to the hospital.

Examples of additional safety measures are:
1.

Transporting with an additional officer in, or immediately following the transporting vehicle.

2.

Transportation by an officer of the same sex as the person in custody.

3.

Request a supervisor at the scene to approve transport using leg restraint.

D. Transporting prisoner in leg restraints:

E.

1.

When an officer has a reasonable belief that the prisoner is likely to, or has caused damage to the
vehicle, or is posing a threat to him/herself or others, a sworn supervisor should be called to the
scene to authorize the use of leg restraints.

2.

Only a Sworn Supervisor will have and approve the use of leg restraints to transport prisoners who
are violent and out of control. A second officer will follow the transporting vehicle to augment the
safety of prisoner and transporting officer.
The dome light or a flashlight will be used to assist in monitoring the welfare of the prisoner.

b.

If the prisoner moves to a facedown position, officers will pull over and move the prisoner to a
safe, side position.

c.

For the safety of all individuals and to protect city property from damage, prisoners restrained
in this manner should be transported directly to jail as soon as possible.

Transporting Prisoners with Wheelchairs:
1.

F.

a.

When it is necessary to transport a prisoner who is wheelchair bound the arresting officer will
request the Precinct Transport Van or for an AMR to transport.

Seat Belting Prisoners:
1.

Prisoners will be seat belted according to the rule adopted by the State Commission on Equipment
(WAC 204-41-030), which reads as follows:
2.

It is intended that all prisoners being transported in a passenger style patrol vehicle wear a seat
belt. However, if the prisoner is combative or for any other reason, the officer in charge of the

Page 3 of 5

Prisoner Handling & Transport

Section 6.071

prisoner has the option to not place the prisoner in a seat belt system. Prisoners that are
transported in the front seat of a vehicle should be placed in a seat belt assembly.

V. Transporting Prisoners for Other Officers
A. Arresting Officer will:

B.

1.

Complete all booking paperwork, including those required for booking into jail and impounding
property prior to turning the prisoner over to the transport wagon officer.

2.

Will not go Out of Service until the prisoner has been transported out of the precinct.

3.

If prisoner is combative or violent the arresting officer, once a Supervisor has screened the arrest at
the scene, can transport directly to jail. If prisoner is taken to the Precinct, the arresting officer is
responsible for transport to jail.

Transport Wagon Officers will:
1.

Confirm the identity of the prisoner(s) and ensure that they are the same prisoner(s) named in the
accompanying paperwork when taking custody of a prisoner from an officer or detention facility.

2.

Check all booking paperwork and bring needed corrections to the attention of the arresting officer
prior to accepting the prisoner.

3.

Ensure the Holding Cell Log is filled noting the departure time, destination and person
transporting.

4.

Unload prisoners into the secure holding area provided by the jail.

5.

Transition custody of suspect to Jail Staff.

VI. Transportation Guidelines for Specialty Units
A. Specialty units should be self-contained and prepared to provide transportation/booking of prisoners by
members of their own unit.
B.

Combative Prisoner: If a prisoner becomes violent and combative, a patrol supervisor can be called to
the scene to coordinate transportation in the safest possible manner.

C.

If a non-patrol unit is unable to make the transport, patrol units will be utilized subject to the following
conditions:
1.

Notify Radio – Specialty units will advise radio for the need to dispatch patrol resource to
transport.
a.

All requests for transport will be considered a Priority 2 call.

b.

These calls will be queued at the top of the Priority 2 list.

VII. Transport of Department of Correction (DOC) Work Release Inmates
A. Prior to officers responding to calls where the DOC has requested transportation, an Operations Bureau
Sergeant or Communications Section Supervisor will screen the request and determine if it meets any of
the following conditions:

B.

1.

The inmate is violent or likely to become violent, and it is necessary to restrain them immediately.

2.

The inmate will escape if transportation is delayed.

3.

The inmate is a substantial risk to the community, themselves, or the facility and its staff.

4.

The inmate has committed a new crime and is to be processed accordingly.

If the request for transportation is from a Work Release facility to the King County Jail, the person
requesting transportation must be able to articulate to the SPD Supervisor how the inmate meets the
above-mentioned criteria.

Page 4 of 5

Prisoner Handling & Transport

C.

Section 6.071

Only after an SPD Supervisor approves the request will an officer transport the DOC inmate.

D. Any questions or criticisms concerning the propriety of the decision that arise after the fact will be
investigated by the First Watch, Watch Commander of the appropriate precinct.

VIII. Prisoner Escape
A. If a prisoner escapes from a police facility or while being transported, officers will:
1.

Provide radio with a complete description of the escaped prisoner to be broadcasted, citywide,
immediately.

2.

Establish a perimeter and call out necessary resources (i.e., K-9, SWAT) as soon as possible.

B.

A supervisor will respond to the area to mobilize and manage the necessary resources and set up an ICS
command structure.

C.

If the suspect is apprehended, an additional charge of escape will be added, and appropriate report will
be written and the suspect will be booked.

D. If the suspect is not apprehended, a supervisor will coordinate the appropriate notifications to other law
enforcement agencies.

IX. Release of Prisoners
A. A positive identification of the prisoner is made before release.
B.

The sign-out time is logged on the intake log if the prisoner is released at a police facility

C.

All personal property is returned to the prisoner.

Page 5 of 5

Seattle Police Department
Policies and Procedures
Title:

Section

6.075

Chapter:

6 - Search & Seizure

075 – Interview & Interrogation
Rooms

References
CALEA standards, 42.2.10.

Philosophy
In the continuing effort to balance the need for effective law enforcement with the basic needs of individuals in
our custody, the Seattle Police Department will make reasonable efforts to meet the needs of those persons in
custody and undergoing interrogations or interviews at a Department facility. Officers and detectives are
directed to follow the procedures set forth in this policy when interviewing a person who is in custody at a
Department facility.

I. Definitions
A. Interview: A conversation in which facts or statements are elicited from another person.
B.

Interrogation: An examination involving formal questioning in an official setting.

C.

For law enforcement purposes, the specific nature of the questioning does not affect the physical room,
or items present therein, used for the questioning.

II. General Policies
A. When an officer places a suspect in an interview/interrogation room, he/she shall notify the primary
investigating officer or detective in person. That officer shall have formally released custody of that
suspect after he/she:
1.

Verifies that the suspect has been thoroughly searched for weapons/contraband, and;

2.

Makes sure that any property recovered is made known to the primary investigating officer or
detective, and;

3.

Makes an entry in the Adult Detainee Log Sheet (form 4.1) or Juvenile Detainee Log Sheet (form
12.4), consistent with Department detainee logging procedures.

B.

Any officer or detective that places a suspect into any type of detention room, be it a holding room or an
interview/interrogation room, is responsible for monitoring that suspect while inside the facility. This
can be accomplished by in-person checks at regular intervals or by use of a video monitoring system, if
that facility is so equipped.

C.

When interviewing or interrogating a suspect, the primary investigating officer or detective has
discretion as to how to most safely and effectively question that suspect. However, that officer or
detective will make another detective working in close proximity aware that an interview is underway.
This policy is designed to maximize officer safety, since suspects are frequently interviewed by a single
officer or detective. The detective who has been made aware should take reasonable steps to remain
aware of the status of the primary investigating officer or detective inside the interview/interrogation
room.

D. While escorting a suspect (e.g., between rooms, or from a vehicle to a holding cell, etc.) it is the
responsibility of the primary investigating officer or detective to ensure that the suspect has no ability to
escape. This will be accomplished by handcuffing suspects while in transit, except in circumstances
specifically authorized by a supervisor.
Effective Date: 10/1/07

Page 1 of 3

Interview & Interrogation Rooms

E.

Section 6.075

At the conclusion of the interview/interrogation, the primary investigating officer or detective will
complete the adult or juvenile detainee log, if appropriate.

III. Procedures
A. Weapons inside interview/interrogation rooms.

B.

C.

1.

Interviewing a suspect while wearing a weapon, oftentimes while alone, has its advantages and
disadvantages. It is the policy of the Seattle Police Department that the decision to wear a weapon
during an interview/interrogation is that of the individual officer or detective.

2.

If officers or detectives choose not to wear a weapon, they must secure their weapons prior to an
interview/interrogation in their wall lockers, a locked and secure desk, a mounted weapons locker,
or other such secure method to ensure that no access to any weapon shall at any time be given to a
suspect in custody.

Handcuffing a suspect during an interview/interrogation
1.

Unhandcuffing a suspect during an interview/interrogation is a generally accepted practice in law
enforcement. Most experienced detectives and officers feel that unhandcuffing a suspect during an
interview/interrogation builds rapport and is a useful tool in eliciting valuable information. This
technique allows a suspect to speak more freely and may aid in the interview/interrogation process.

2.

The decision to handcuff a suspect while they are being actively interviewed or interrogated is left
to the individual officer or detective, with individual unit guidelines made at the discretion of the
Section Commanders. Officer safety shall be considered a priority when making this decision.

3.

If a suspect is unhandcuffed during an interview/interrogation, the interviewing detective or officer
shall make another sworn officer working in close proximity aware that an interview/interrogation
is underway and that the suspect will be unhandcuffed.

Videotaping of suspect’s activities while inside an interview/interrogation room
1.

Certain facilities within the Department are equipped with a video monitoring system. As the
Department moves to install additional cameras, officers will have the option to utilize these
cameras as they become operational.

D. Number of officers/detectives allowed in an interview/interrogation at any given time

E.

F.

1.

Too many officers or detectives inside an interview/interrogation room can be intimidating to a
suspect and counterproductive to the interview/interrogation. Too few officers can compromise
safety and should also be avoided. Officer safety is the paramount concern and should never be
compromised under any circumstance. The number of officers or detectives present is
discretionary and left to each individual unit.

2.

During an emergency situation, there is no limit as to the number of officers or detectives allowed
into an interview/interrogation room to safely resolve the situation and restore order.

Methods and means for summoning assistance, if needed
1.

Each Section Commander shall designate a specific method of summoning assistance for that
facility.

2.

Each detective and officer shall have immediate access to their individual portable radio inside an
interview/interrogation room while with a suspect, should no other methods exist for the purpose of
summoning assistance.

Items to be kept inside the interview/interrogation room
1.

All interview/interrogation rooms must be maintained in a clean and orderly condition.

2.

Any necessary item for the interview/interrogation may be brought into the room for that interview,
but then removed when the interview/interrogation is complete.

Page 2 of 3

Interview & Interrogation Rooms

3.

Section 6.075

Designated interview/interrogation rooms shall serve no other function, except by Section
Commander approval.

G. Allowing suspects to have access to restrooms, water and comfort breaks
1.

When requested, officers and detectives shall escort prisoners to and from a restroom facility safely
and securely. The specific method of observing those prisoners while they are using the restroom
facilities is left to the discretion of the individual officer or detective.

2.

During an interview or interrogation, officers or detectives will make reasonable attempts to
address any health or comfort issues (e.g., water, restroom or comfort breaks) articulated by a
subject during the interview/interrogation process. No requirement is made that the suspect be left
alone during a comfort break, but officers and detectives shall ensure that a reasonable number of
breaks during the period of questioning be taken, so that a suspect may rest momentarily.

H. Emergency evacuation plans

I.

1.

Officers and detectives are reminded that prisoners and suspects in their custody are their sole
responsibility.

2.

Should the need arise, the primary detective or the primary officer, whomever has custody of a
suspect, is responsible for safely evacuating that suspect from any Department facility.

Leaving a suspect alone inside an interview/interrogation room
1.

No officer or detective shall leave a suspect alone, handcuffed or otherwise, in an
interview/interrogation room that is not designed to prevent a suspect’s escape.

Page 3 of 3

Seattle Police Department

Section

Policies and Procedures
Title:

6.080

Chapter:

6 - Search and Seizure

080 - Foreign Nationals Seeking
Asylum

POLICY
The United States offers asylum and refugee protection based on an inherent belief in human rights and in ending
or preventing the persecution of individuals. Asylum is a precious and important protection granted by federal law
to qualified applicants who are unable or unwilling to return to their country of nationality because of persecution
or a well-founded fear of persecution.
These matters must be handled with speed, tact, and resolution as they are highly sensitive and may have long
term international ramifications. Failure to do so will prove embarrassing to the United States and all concerned.
Officers must be prepared to render immediate assistance to individuals seeking asylum and ensure that they are
turned over to the proper authorities.

I.

II.

Definitions
A.

Asylum: An alien or foreign national in the United States who is unable or unwilling to return to
his or her country of nationality because of persecution or a well-founded fear of persecution
based on race, religion, nationality, membership in a particular social group, or political opinion.

B.

Diplomatic Immunity: A principle of international law by which certain foreign government
officials are not subject to the jurisdiction of local courts and other authorities for both their
official and, to a large extent, their personal activities.

Procedure to Follow When a Foreign National is Seeking Asylum
A.

B.

Immediately take the Foreign National into protective custody.
1.

Do not handcuff the foreign national, as they are not under arrest. However, a search for
weapons shall be conducted prior to transport.

2.

Do not allow anyone to interfere with the individual or attempt to intervene in the
situation.

3.

Under no circumstances shall the foreign national be turned over to any foreign
government official.

Officers shall not:
1.

Question the individual’s motives for requesting asylum;

2.

Direct the individual to someone else;

3.

Discuss the relative merits of the United States or their homeland and their decision to
seek asylum;

4.

Arbitrarily or summarily return the individual seeking asylum to a foreign government’s
control prior to the proper authority determining the individual’s status.

C.

Notify your immediate supervisor. Under no circumstances shall the reason for the contact be
voiced over a radio.

D.

The individual may only be released to a supervisor, a member of the Federal Bureau of
Investigation, or Immigration and Naturalization Service.

Effective Date: 11/19/07

Page 1 of 2

Section 6.080

Foreign Nationals Seeking

E.

Supervisors shall contact the Immigration and Naturalization Service (INS) District or Asylum
Office and arrange secure transportation to another location through the proper authorities.

F.

The primary officer shall document the incident in a General Offense Report, and involved
officers shall complete Officer Statements..
1.

G.

Page 2 of 2

Document who took custody of the foreign national in the report.

The foreign national shall remain in protective custody until they are delivered to the FBI or INS.

Seattle Police Department
Policies and Procedures
Title:

Section

6.090

Chapter:

6 - Search and Seizure

090 - Full Restraint Position

REFERENCES
CALEA standards 1.3.6, 70.2.1.

I.

II.

III.

Definitions
A.

Containment straps: Any type of cord, chain, or strap used to temporarily restrict a prisoner’s
movement.

B.

Full Restraint Position: Placing a person with hands secured behind the back, legs secured
together, and the legs and hands connected together behind the back of the subject with the
subject’s legs flexed at the knees. The length of the containment strap used to secure the hands
to the feet will be such that the lower legs are at an approximate 90º angle in relation to the
person’s torso.

Use of Containment Straps
A.

Containment straps may be applied to temporarily restrict the movement of a prisoner’s legs
while in custody. Consider this application when transporting prisoners who present a risk of
injury, property damage, or escape.

B.

Consider containment straps when handcuffing would be inappropriate or impossible due to the
physical limitations of the prisoner.

C.

Containment straps may also be used in the Full Restraint Position.

Use of the Full Restraint Position
A.

In the course of their law enforcement duties, officers may be required to take violently
combative subjects into custody and place them into a fully restrained position.
1.

A Full Restraint Position is the temporary technique used to control violently combative
subjects. The use of the containment straps to restrain a subject in this position will be
restricted to situations where the officer believes the continued violent resistance of the
person in custody may lead to the injury of that person, further endanger the safety of
officers, or result in significant property damage, and no other reasonably effective
alternative appears to exist.

2.

Any subject who is restrained in this manner should remain under constant observation
while so restrained. Officers should be prepared to adjust or remove the containment
straps or other devices as circumstances require. Officers will monitor for signs of
respiratory distress or other serious medical conditions and provide for immediate
medical treatment when indicated.

3.

If the prisoner is transported in a police vehicle, an SPD prisoner transport van can best
accommodate a person restrained in this manner. Whenever a prisoner restrained in this
configuration is transported, the restrained person should be monitored by a second
officer riding in the same police vehicle. These subjects will generally be placed on
their side if possible (and not face down) to facilitate monitoring their medical status.

Effective Date: 7/1/96

Page 1 of 2

Section 6.090

Full Restraint Position

4.

Officers may consider transporting subjects who appear to require medical or mental
health treatment to Harborview Medical Center in an ambulance.
a.

IV.

Ambulances are equipped with hospital-type restraints, which may be more
appropriate for a person in need of mental health treatment.

Reporting the Use of the Full Restraint Position
A

Notify your supervisor as early as possible when a suspect is placed in the Full Restraint
Position.

B.

A Use of Force packet shall be completed whenever an individual is placed in the Full Restraint
Position.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

6.100

Chapter:

6 - Search and Seizure

100 - Guarding Hospitalized
Prisoners

REFERENCES
CALEA standards, 70.3.1, 70.3.2, 1.2.5

I.

Misdemeanor Cases (Except Domestic Violence)
A.

Reasonable efforts will be made to allow any injured person who is under arrest for a
misdemeanor to go to the hospital of their choice, provided the hospital of choice is located
within the Seattle city limits. Harborview Medical Center has established procedures that
coincide closely with Seattle Police Department policy. Efforts should be made to utilize HMC.

B.

If no preference is stated, the prisoner shall be taken to the nearest emergency hospital. Where
appropriate, a citation or report shall be prepared. Preference should always be given to nonphysical arrests when possible.

C.

When booking is necessary, use the following procedure.
1.

If treatment at the hospital can be completed within a reasonably short period of time,
the officer will remain at the hospital with the prisoner until treatment is completed. The
officer will then transport the prisoner to the appropriate facility for booking.

2.

If the prisoner is to be hospitalized for a length of time, the arresting officer shall:
a.

Obtain permission from a police supervisor to leave the prisoner at the hospital
without a guard, on a "Police Hold",

b.

Place a “Police Hold” on the suspect and request the hospital staff notify the
SPD Communications Section when the suspect’s treatment is complete. If
hospitalized at Harborview Medical Center (HMC), notify HMC Security of the
"Police Hold" and the precinct involved,

c.

Advise suspects of the following:

d.

Effective Date: 07/15/04

(1)

They are still under arrest and will remain so while in the hospital,

(2)

While in the hospital the suspect’s access to the telephone should be
restricted,

(3)

They are not to leave the hospital without the authority of the Seattle
Police Department,

(4)

Officers will return to take them to jail when their treatment is
complete,

(5)

If they leave the hospital without authorization, they will be charged
with Escape, and

(6)

Verify that the suspect(s) understood the information conveyed,

Clear their report through a supervisor, and prepare and deliver a copy of the
Superform to the duty officer at their respective precinct,

Page 1 of 2

Section 6.100

Guarding Hospitalized Prisoners

II.

III.

When notified that the suspect’s treatment is complete, the Communications
Section will contact the arresting officer’s precinct for transportation of the
prisoner to the appropriate facility for booking, and

f.

If the suspect’s treatment is completed at the hospital and they leave without the
authorization of Police Department personnel, the unit responsible for followup investigation of the original incident should request a bench warrant for the
suspect’s arrest.

Domestic Violence Cases
A.

An injured person who is under arrest for any domestic violence case, whose injuries require
immediate hospitalization, shall be taken to Harborview Medical Center.

B.

If the suspect is accused of a DVPA crime for which a booking is required, a police officer from
the arresting officer’s precinct of assignment shall be assigned to guard the subject. When the
prisoner’s treatment is complete, the officer will then transport the prisoner to the appropriate
booking facility.

Felony Cases
A.

Any injured person who is under arrest for a felony, whose injuries require immediate
hospitalization, shall be taken to Harborview Medical Center and a police officer from the
arresting officer’s precinct shall be assigned to the hospital to guard that person.

B.

The arresting officer’s Watch Commander will evaluate the need for continuing the hospital
guard.

C.

IV.

e.

1.

In making this decision, the Watch Commander will take into account the nature of the
alleged offense, whether the identity of the individual is in question, whether the
suspect, if released, would present a threat to the community, and if the suspect has current fingerprints and photographs on file.

2.

Watch Commanders are encouraged to obtain the advice of the appropriate follow-up
unit prior to making their decision on continuing hospital guard.

When a hospital guard has been assigned, and the suspect’s treatment is complete, the suspect
shall be transported to the appropriate facility for booking.

Charging Hospitalized Persons
A.

If a person guarded by Seattle Police Officers is charged with a felony or misdemeanor while
still in the hospital, the follow-up unit responsible for the investigation shall request that the
King County Jail place a jail guard on the hospitalized prisoner and deliver the arrest warrant to
the jail facility.

B.

In the case of juveniles, the Youth Crimes Section will be responsible for requesting that the
King County Youth Center provide a guard for the prisoner and deliver the warrant to the Youth
Service Center.

Page 2 of 2

Seattle Police Department

Section

Policies and Procedures
Title:

6.110

Chapter:

6 – Search and Seizure

110 – Hazard Reports

POLICY
A Hazard Report shall be completed whenever a subject has assaulted, attempted to assault, or threatened to
assault a police officer. This excludes passive and non-combative resistance such as pulling away or refusing to
cooperate. A Hazard Report must be completed by an officer and approved by both a supervisor and a
Commanding Officer. The information will then be entered into the WACIC - Officer Safety File by the Data
Center.

I.

General
A.

II.

Primary Officer’s Responsibility
A.

III.

IV.

WACIC entries are typically retained for three years. In circumstances of Assault in the First
Degree or Homicide against an officer, the record becomes permanent. By Department policy,
all entries shall remain in WACIC for the maximum allowed period. If information is obtained
that the individual is no longer a hazard to officers, then a written request must be submitted
through the chain of command to have the individual removed from the WACIC-Officer Safety
File. If an officer has information that the individual is a continuing threat to officer safety, the
officer may request reentry of the officer safety advisory by submitting a new Hazard Report.
The officer must articulate the ongoing threat to officer safety and check the renewal request on
the form.

Complete all fields on the Hazard Report –(form 5.38)
1.

Hazard Reports with inadequate fields are not valid and may be purged by WACIC.

2.

The narrative should only describe the assaultive behavior of the individual against the
reporting officer.

3.

Do not include the criminal charges unrelated to the assault of the officer.

4.

Do not include assaults on other officers during an incident. Each officer must complete
a report.

5.

The primary officer shall obtain all Hazard Reports required for the incident, group
them together with the primary officer’s Hazard Report on top, and indicate on the
form the total number of reports for the individual.

Secondary Officer’s Responsibility
A.

Complete a separate Hazard Report for each officer involved in an incident.

B.

After the secondary officer completes the Hazard Reports, they must be submitted to the
Primary Officer.

Supervisor’s Responsibility
A.

The supervisor shall collect and review all Hazard Reports from officers that were a victim of
an assault, attempted assault, or threat to assault.
1.

Effective Date: 11/9/07

The supervisor must ensure in the narrative of the Hazard Report that the primary
officer has concisely explained, “why the subject is considered dangerous to officers”
and the “reason for caution”.
Page 1 of 2

Section 6.110

Hazard Reports

2.

The supervisor will sign each individual report.

3.

If there is already an existing SPD Officer Safety Advisory in the WACIC system then
a copy of the advisory should be attached to the top of the primary officer’s report.
a.

4.

V.

VI.

Combine the summary from the existing WACIC report with a summary of the
current hazardous behavior into an updated summary and include that multiple
hazards are on file.

The supervisor shall hand deliver the packet to an on-duty Watch or Section
Commander for approval of the WACIC entry prior to the end of the shift.

Watch or Section Commanders Responsibility
A.

Review the Supervisor’s summary in Section B.

B.

Fax the primary officer’s Hazard Report to the Data Center – Teletype.

Data Center Responsibility
A.
B.
C.

Page 2 of 2

Upon receipt of the faxed Hazard Report immediately make an entry into WACIC using the
EIPC make code for entry of a Person of Interest File - CAUTION.
Enter the relevant information into the RMS.
Send a VMAIL regarding the Hazard Report to the Crime Analysis Unit handle. The VMAIL
will contain the General Offense Number.

Seattle Police Department
Policies and Procedures
Title:

Section

6.120

Chapter:

6 - Search and Seizure

120 - Impounding Vehicles

REFERENCES
CALEA standards, 1.2.4, 61.2.3, 61.4.2, 61.4.3.
SMC 11.30.105

POLICY
Generally, a vehicle should be impounded only after reasonable alternative dispositions have been eliminated.
Officers may not impound a vehicle merely because an arrest has been made.

I.

Alternatives to Impound
A.

II.

Officers may leave a vehicle at the scene of an incident if the vehicle is not needed for police
purposes. The vehicle may be:
1.

Legally parked and secured by an officer in the immediate area (with the permission of the
owner or their authorized representative),

2.

Released to the owner (or their authorized representative), or

3.

Privately towed at the owner’s request and expense.

Reporting the Impound of a Vehicle
A.

A specific reason must be indicated on the Parking Violation Ticket or Vehicle Report (form 5.5)
when impounding a vehicle.

B.

Parking Violation Ticket
1.

The word “Impound” shall be written in the “Comments” box on the front of the Parking
Violation.

2.

All Parking Violations marked for impound shall be separated from other parking tickets
and delivered separately to the Seattle Municipal Court distribution boxes.

3.

A vehicle will not be impounded on a parking violation when the officer has arrested the
occupants of the vehicle and other legal authority to impound exists.
a.

C.

For example, when arresting a driver for DUI and you are unable to make
alternative arrangements for disposition of the vehicle, impound on a Vehicle
Report (form 5.5), using the DUI General Offense Number (GON).

Vehicle Report (form 5.5)
1.

2.

Effective Date: 11/7/07

Officers shall complete a Vehicle Report (form 5.5):
a.

To document stolen vehicle recoveries and investigatory impounds, and

b.

In any other situation when a vehicle is impounded for other than a parking
violation.

Approved reports will be forwarded to the Data Center following Department procedure.

Page 1 of 4

Section 6.120

Impounding Vehicles

III.

Impoundment Without Prior Notice
A.

B.

A vehicle may be impounded with or without citation and without giving prior notice to its owner
only when:
1.

The vehicle is impeding or is likely to impede the normal flow of vehicular or pedestrian
traffic;

2.

The vehicle is illegally occupying a truck, commercial load, bus, loading, hooded meter,
taxi or other similar zone where, by order of the Director of Engineering or Chiefs of
Police or Fire, parking is limited to designated classes of vehicles or is prohibited during
certain hours, on designated days, or at all times, and where such vehicle is interfering
with the proper and intended use of such zone;

3.

A vehicle without a special license plate, card, or decal indicating that the vehicle is being
used to transport a disabled person, as defined under RCW Chapter 46.16, is parked in a
stall or space clearly and conspicuously marked, as provided in SMC 11.72.065A, whether
the space is provided on private property without charge or on public property;

4.

The vehicle poses an immediate danger to public safety, (i.e., leaking gasoline, blocking
fire zone or hydrant, etc.);

5.

An officer has probable cause to believe the vehicle is stolen and it is necessary to hold the
vehicle as evidence (or to comply with the owner’s request);

6.

An officer has probable cause to believe the vehicle constitutes evidence of a crime or
contains evidence of a crime, and impoundment is reasonably necessary to obtain or
preserve such evidence;

7.

When a vehicle is parked in a public right-of-way or on other publicly owned or controlled
property in violation of any law, ordinance, or regulation and there are four (4) or more
parking infractions issued against the vehicle for each of which a person has failed to
respond, failed to appear at a requested hearing, or failed to pay an adjudicated parking
infraction for at least forty-five (45) days from the date of the filing of the notice of
infraction;

8.

When a vehicle is a “junk motor vehicle” as defined in SMC 11.14.268, and is parked on a
street, alley, or way open to the public, or on municipal or other public property. “Junk
motor vehicle” means any motor vehicle meeting at least three of the following
requirements:
a.

Left on private property without the permission of the person having a right to the
possession of the property;

b.

Left on a street, alley way open to the public or on municipal or other public
property for seventy-two (72) hours or longer;

c.

Extensively damaged, such damage including but not limited to any of the
following: a broken window or windshield, missing wheels, tires, motor or
transmission;

d.

Apparently inoperable;

e.

Having a fair market value of Five Hundred Dollars ($500.00) or less;

f.

Without a current certificate of registration or a current and proper vehicle license.

Absent exigent circumstances, consent, or some other legal authority, nothing in this section shall
be construed to authorize search or seizure of a vehicle without a warrant where a warrant would
otherwise be required.

Page 2 of 4

Impounding Vehicles

IV.

V.

Section 6.120

Impoundment With Prior Notice
A.

A vehicle may be impounded after notice has been given to the owner when such vehicle is parked
or used in violation of any law, ordinance, or regulation on any street, alley, or municipal property.

B.

Notice of impound is made by securely attaching a Notice of Violation - 72 hour Parking (form
8.5) to the vehicle for a minimum period of 72 hours prior to impoundment, advising the owner
that unless the violation is corrected, the vehicle will be impounded.

C.

When such vehicle is abandoned, as that term is defined in SMC 11.14.015.

D.

When such vehicle is so mechanically defective as to be unsafe for operations; provided, however,
that this section shall not be construed to prevent the operation of any such defective vehicle to a
place for correction of equipment defect in the manner directed by any peace officer.

DWLS Impound Decision
A.

Officers should exercise discretion in impounding vehicles operated by drivers with suspended
licenses. In exercising that discretion, the officer must consider reasonable alternatives to
impound. The exercise of discretion, however, does not require officers to consider all possible
alternatives. The reasoning underlying the decision to impound (for example, to reduce or
eliminate an immediate risk; an impound at the request of the owner or driver) should be
documented.

B.

An officer considering a DWLS impound should consider the following factors:
1. Whether the vehicle is legally parked and secured.
2. Whether a licensed, authorized agent of the owner is immediately available to remove the vehicle.
3. Whether the vehicle appears sufficiently mechanically sound to be safely driven from the scene by
a lawful driver.
4. Whether the vehicle can be easily moved to a legal and secure location.
5. Whether the vehicle or alternative driver is properly insured (document evidence of insurance).
6. If released, whether the vehicle is likely to be driven immediately by the person (or another
person) whose license is suspended or revoked.
7. The level of the driver’s suspension offense. (Officers are reminded that they can not impound a
vehicle solely for a DWLS III violation).
8. Whether the driver has an outstanding warrant that will lead to arrest.
9. Whether an immediate private tow at the owner’s request and owner’s expense is reasonably
available.
10. Whether impound would create an undue hardship or risk for the occupants of the vehicle or others
(e.g. small child or disabled person in the car, vehicle owned by suspended driver’s employer and
employer can be contacted to retrieve vehicle).

C.

Additional factors to consider if vehicle is released:
1. Document the release of the vehicle to a specific person.
2. Do not allow a non-licensed agent of the owner to drive.
3. Potential drivers who are impaired are not candidates to drive the vehicle.
Page 3 of 4

Impounding Vehicles

Section 6.120

4. Document any person who accepts responsibility to remove the vehicle on behalf of the owner.
D.

VI.

Document the factors used in your exercise of discretion. Discretion does not require consideration
of all possible alternatives to securing the vehicle, only those alternatives that are reasonable and
immediately available.

Vehicle Inventory
A.

Officers shall make a routine inspection of an impounded vehicle for items of value unless the
vehicle is impounded on an investigatory hold. Absent exigent circumstances, consent, or some
other legal authority, nothing in this section shall be construed to authorize a search or seizure of a
vehicle without a warrant where a warrant would otherwise be required.

VII. Medical Examiner Holds
A.

When an officer impounds a vehicle in the course of an investigation involving a death, but where
the vehicle itself is not related to the death and holds no evidentiary value, officers are to place a
‘hold’ on the vehicle and write, “Hold for Medical Examiner’s Office” in the narrative portion of
the Vehicle Report (form 5.5). All questions surrounding the release of the vehicle should be
directed to the King County Medial Examiner’s Office.

Page 4 of 4

Seattle Police Department
Policies and Procedures
Title:

Section

6.130

Chapter:

6 - Search and Seizure

130 - Informant Management

REFERENCES
CALEA standards 42.2.7

PURPOSE
Information provided by informants is recognized by the courts and can contribute to the success of criminal
investigations and prosecutions. The following informant procedures and guidelines have Department-wide
application and are intended to provide for the effective use of this information in investigations and
prosecutions, and to protect officers and the Department from unwarranted criticism in the use of informants.

I.

Definition
A.

II.

IV.

1.

In return for money, other benefit, or consideration from the Department, a prosecutor,
court, or other government agency at the request or with the involvement of the
Department, or

2.

That are used in an investigation or prosecution without receiving money, other benefit,
or consideration from the Department, a prosecutor, court, or other government agency
where the person’s identity is known but intended to be kept confidential in the event of
prosecution.

Exceptions To This Procedure
A.

III.

Informant: A person who provides information or services to the Department:

Exceptions to the following procedures and guidelines may be allowed in special cases, because
of the unique or sensitive nature of, or informant’s role in, an investigation or prosecution.
Exceptions will require the prior approval of the Bureau Commander on a case-by-case basis.
The approving Bureau Commander and all detectives/officers involved in the use of the
informant will have the responsibility to follow procedures that will provide for the effective
use of the informant in the investigation and prosecution, and to maintain information necessary
to satisfy a review of the case by the Department, prosecutor, or court.

Units and Officers Authorized To Use Informants
A.

The Investigations Bureau is authorized to use informants.

B.

The use of informants by any other Bureau shall require the authorization of the Assistant Chief
of the Investigations Bureau. Such authorization will be on a case by case basis.

Use of Informants - General Responsibilities
A.

The use of an informant will require prior supervisory notification and approval as indicated in
sub-section V. of this manual section. In addition, it is the officer's responsibility to keep their
supervisors informed, on an ongoing basis, of their activities involving the development and use
of informants.

B.

Supervisors shall be aware of the activities of those officers under their supervision who are
involved in the development and use of informants.

C.

The identities of informants shall be kept confidential.

Revised:11/30/05

Page 1 of 5

Section 6.130

Informant Management

V.

D.

Unlawful activities by informants shall not be encouraged or condoned.

E.

Officers shall not knowingly maintain social relationships with informants or otherwise become
personally involved with informants. See sub-section XIV. of this manual section.

F.

An officer will be accompanied by another officer when meeting with an informant; unless
approved by a supervisor beforehand.

G.

Detective supervisors will ensure that each person under their supervision is trained in the
procedure for handling informants as needed. Patrol officers and detectives who become
involved in handling informants will receive training from supervisors whose responsibilities
cover the specific area in which the work is being generated.

H.

Line supervisors will check all submitted reports that involve the handling of informants for
accuracy, consistency of information, and completeness. Special emphasis will be placed on
recording of expense funds and amounts and types of contraband or evidence involved.

Establishing Informants
A.

B.

VI.

Prior to using an informant
1.

Supervisors will review and approve the use of the informant. This shall include an inperson meeting between the informant and the requesting officer’s immediate
supervisor.

2.

Informants under Department of Corrections supervision or any other court restricted
status will require permission from the informant's assigned Community Corrections
Supervisor or assigned probation officer prior to use of the informant. A memo signed
by a supervisor authorizing use will be placed into the individual informant file.

3.

Information provided by the informant shall be evaluated and tested, when practical.

4.

The informant will be assigned an informant number and an Informant Name Card
(form 1.1.5) will be forwarded to the Assistant Chief of the Investigations Bureau. The
informant number will consist of a letter designating the organizational subdivision
using the informant (N-Narcotics Section, V-Vice Section, I-Criminal Intelligence
Section, G-Gang, DV-Domestic Violence, SA-Special Assault, J-Juvenile) followed by
a sequential number based on the number of informants used by the unit

5.

An Informant Agreement Form (form 1.1.2) shall be completed.

6.

An individual informant file, as outlined in sub-section XIII. of this manual section, will
be opened, and will be reviewed and approved by a supervisor.

In cases where an investigation may be jeopardized due to delays caused by the completion of
the above procedures, a supervisor may allow the investigation to proceed prior to the final
completion of the above procedures. Supervisors will record the informant identification
number and name with the Assistant Chief of the Investigations Bureau and ensure completion
of the procedures without delay.

Duplicate Use of Informants
A.

When an officer registers an informant in the central informant file and another officer is on
record as using the same informant, a Notice of Duplicate Use of Informant (form 1.1.8) shall be
sent to the supervisor of the unit(s) already on record. In the event an officer uses an informant
used by another officer they will coordinate with one another to avoid duplication of
information, payment, and conflicts in the use of the informant.

VII. Problem Informants
A.

The criteria for classifying an informant as a problem informant include, but are not limited to:
1.

Acting in a way which endangers the safety of an officer,
Page 2 of 5

Section 6.130

Informant Management

B.

2.

Revealing the identity of an undercover officer or the existence of an investigation,

3.

Engaging in continuous criminal activity while an informant,

4.

Intentionally giving false information, or

5.

Unreliability in the handling of money or evidence in an investigation.

Problem Informant Reporting
1.

C.

A problem informant will be reported on a Problem Informant Card (form 1.1.7) which
will be reviewed by the reporting officer’s supervisor. The reporting officer will
distribute the Problem Informant Card as follows:
a.

Original to the office of the Assistant Chief of the Investigations Bureau for
filing in the Central Informant File,

b.

A copy to the informant’s individual informant file maintained by the reporting
officer, and

c.

A copy to the supervisor of any other unit/officer(s) for whom the reporting
officer has received a Notice of Duplicate Use of Informant (form 1.1.8).

Use of Problem Informants
1.

Designation as a problem informant will not necessarily exclude the person from being
used as an informant. However, such use will require the prior approval of a command
level supervisor (Lieutenant or above). A sergeant may give tentative approval in a
case where delay may jeopardize an investigation.

VIII. Use of Informants for Warrants and Investigations in Other Jurisdictions

IX.

A.

An affidavit or application for a search or arrest warrant where information or services provided
by an informant are used or relied upon in the affidavit or application, will be reviewed by a
supervisor and a prosecuting attorney. Prosecuting attorneys are available to offer advice on
application of arrest/search warrants or ongoing investigations. It is recommended that
supervisors and prosecuting attorneys be consulted in any instance where multi-jurisdictional
issues are relevant (i.e. any informant-related activity outside of the city limits or multi-agency
city / state / federal investigations where SPD informants are utilized).

B.

Officers and Detectives shall not render services or information from SPD informants to other
law enforcement agencies without prior approval of their Bureau Commander and the Assistant
Chief of the Investigations Bureau. If the information provided by the informant serves an
expedient public safety need where time is of the essence, written notification to the appropriate
Bureau Commanders shall then be made as soon as practical after such information or services
have been provided. Information and or services provided by the SPD informant to other law
enforcement agencies with prior command approval shall be noted in the informant’s individual
file.

Payments to Informants and Informant Development Expenses
A.

Payment to Informants
1.

Cash payments to informants may be made for: information, evidence, or contraband;
introducing officers or other informants; or actual expenses incurred by the informant.

2.

All such payments will require:
a.

Payments made to informants will be made in the presence of another officer,
detective, or supervisor unless definable circumstances do not allow such. In
any instance where a witnessing officer will not be present for informant
payment, the investigating officer or detective will make additional notification
Page 3 of 5

Section 6.130

Informant Management

to their immediate supervisor with an explanation of such circumstances for
screening prior to any payment of funds to the informant,

B.

c.

Completion of a Justification for Payment of Funds (form 1.1.6),

d.

An explanatory entry in the informant’s C. I. Activity Report (form 1.1.3), and

e.

The completion of any other vouchers, receipts, or payment control reports or
logs required by the officer’s unit of assignment.

Expenses incurred in the development of informants (as opposed to cash payments to
informants) will be reported in detail, according to the voucher and expenditure
procedures required by the officer’s unit of assignment.

Consideration Relating to Prosecution
A.

XI.

Satisfactory completion of the informant’s services/activities,

Informant Development Expenses
1.

X.

b.

An informant who has been charged with a crime will not be offered consideration pertaining to
prosecution or penalty for such crime by an officer unless it is discussed and cleared by the
concerned Prosecuting Attorney and is approved by the officer’s Bureau Commander.

Informant Files - Generally
A.

Informant files will consist of two types of files:
1.

A central informant file (see Subsection XII. of this manual section), and

2.

Individual informant files (see Subsection XIII. of this manual section).

B.

An internal review of the Department’s informant files will be made twice a year (at least 120
days apart) under the direction of the Assistant Chief of the Investigations Bureau.

C.

An informant file may be purged when 5 or more years have passed since the last contact with
the informant, and then only with the approval of the Assistant Chief of the Investigations
Bureau.

XII. Central Informant File
A.

The central informant file will be maintained in the offices of the Assistant Chief of the
Investigations Bureau in a secure, controlled access location.

B.

The central file will contain the following from each informant:
1.

An Informant Name Card (form 1.1.5), and

2.

Any applicable Problem Informant Card (form 1.1.7).

XIII. Individual Informant Files
A.

B.

Each of the organizational subdivisions of the Department authorized to use informants will:
1.

Maintain the individual informant files of the informants, for which they have
operational responsibility, in a secure, controlled access location. A log containing the
informant number and true name of each informant will be maintained with the files,
and

2.

Assign a supervisor (sergeant or above) who will be responsible for administrative
control of their files.

An individual informant file will be maintained for each informant. A file will include, but not
be limited to, the following:
1.

Copy of the Informant Name Card (form 1.1.5),
Page 4 of 5

Section 6.130

Informant Management

C.

2.

Informant Information Report (form 1.1.1),

3.

Informant Agreement (form 1.1.2),

4.

Copy of any applicable Duplicate Use of Informant (form 1.1.8) notifications,

5.

Copy of any applicable Problem Informant Card (form 1.1.7),

6.

Dated photograph or mug shot not more than five years old,

7.

Criminal record, including an NCIC III query, NCIC, WACIC, and SEAKING system
check and other pertinent behavioral history information. If an informant has no
criminal record, a memorandum indicating this fact will be included in the file.
Information pertaining to a criminal record or lack thereof will be signed and dated by
the officer who placed the information in the file, and

8.

CI Activity Report (form 1.1.3) which will contain entries reporting the activities of the
informant and the activities of the officers as they relate to the informant. This
includes, but is not limited to:
a.

Informant payments or other considerations,

b.

Use of information provided by the informant to support a search or arrest,

c.

Controlled buys or investigative activities involving the informant. Buys of
evidence or contraband will be reported in detail (e.g. type, amount, cost, etc.),

d.

Receipt of information pertaining to illegal activities of the informant, and

e.

General Offense Reports, Supplemental Reports, Street Checks, Officer
Statements and other investigative reports relevant to the person’s role as an
informant.

Each officer involved in the use of an informant will be responsible for keeping the informant’s
individual file current and complete on an on-going basis. Supervisors will be responsible for
reviewing and approving files for accuracy and completeness.

XIV. Personal Business Transactions with Confidential Informants
A.

Department employees shall not buy, sell, receive, or transfer for personal gain, benefit or
advantage, anything of value to or from a person known by the employee at the time of the
transaction to be a confidential informant (as defined herein), without prior authorization from
the employee’s Bureau Commander.

B.

Nothing in this section is intended to apply to or affect a legitimate, routine retail or wholesale
purchase from a licensed business that a confidential informant owns or is employed by.

Page 5 of 5

Seattle Police Department
Policies and Procedures
Title:

Section

6.150

Chapter:

6 - Search and Seizure

150 - Miranda Warnings

REFERENCES
CALEA standards, 1.2.3

I.

Miranda Warnings

II.

A.

Department policy requires an officer to advise a suspect of their Constitutional rights at the time
of arrest.

B.

A suspect shall also be advised of these rights prior to custodial interrogation or the taking of any
statements, oral or written.

C.

These rights will be read to the suspect from the Seattle Police Department Resource Book or the
Explanation of Rights (form 9.28.1).

D.

Any change in the Miranda warnings will be addressed in a Legal Bulletin.

Non-custodial Questioning
A.

Officers may question persons during general on-the-scene investigation as to acts surrounding a
crime. Persons questioned during such time need not be advised of their rights until:
1.

III.

IV.

Volunteered and Spontaneous Statements
A.

Volunteered and spontaneous statements are not barred and no warnings need be given preceding
them.

B.

However, questioning initiated by the police officer thereafter, in clarification or amplification of
the volunteered or spontaneous statements, should be preceded by a warning.

Securing a Waiver of Miranda Rights
A.

V.

After a suspect has been advised of their rights, the questions following the Miranda warnings on
the Seattle Police Department Resource Book should be asked in order to secure a waiver of those
rights.

Officer Statements
A.

VI.

Such person is in a police-dominated atmosphere.

The fact that a prisoner who gives a statement was so advised or admonished should be included at
the beginning of any statement.

Officer Testimony
A.

It should be kept in mind that it may be necessary for the officer to testify in court as to the precise
language which was used to warn the person of their rights, and the precise language by which the
person waived such rights. (The Seattle Police Department Resource Book is a good reference.)

VII. Interrogation After the Suspect has Requested a Lawyer
A.

Interrogation must cease once a suspect requests a lawyer. Officers cannot thereafter initiate
interrogation outside the presence of the suspect’s lawyer.

Effective Date: 11/19/07

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

6.160

Chapter:

6 - Search and Seizure

160 - Police Action on
Military Reservations

REFERENCES
CALEA standards 22.2.1.

POLICY
The Seattle Police Department recognizes the importance of allowing its employees time off to meet their
obligations as members of a military reserve unit. Supervisors are reminded that Federal law requires an employer
to grant time off to a reserve member ordered to active duty.

I.

Military Leave for Public Employees
A.

II.

III.

Washington State law (RCW 38.40.060) provides that every employee of the State or of any
County or City, who is a member of the Washington National Guard or of any organized reserve
or armed forces of the United States shall be entitled to and shall be granted paid military leave of
absence from such employment for a period not exceeding fifteen working days during each
calendar year.
1.

Such leave shall be granted in order that the person may report for active duty or take part
in active training duty.

2.

Such military leave of absence shall be in addition to any vacation or sick leave to which
the officer or employee might otherwise be entitled, and shall not involve any loss of
efficiency rating, privileges, or pay.

3.

During the period of military leave, the officer or employee shall receive their normal
pay.

4.

For timekeeping purposes, use of military leave (with orders submitted to the Personnel
Services Section) shall be recorded on unit time sheets as “ML”.

Requests for Military Leave
A.

Military leave requests must be approved through the chain of command to the Bureau Chief, and
the Director of Human Resources.

B.

Requests shall include:
1.

A Request for Authorized Absence (form 2.23) documenting military leave days and other
days used during the period of absence,

2.

A copy of the military orders or written verification of assigned drill days, and

3.

For unpaid military leave exceeding the fifteen days of paid leave, a Leave of Absence
Request (City of Seattle form).

Department Requirements
A.

Any military leave exceeding fifteen work days per year shall require Departmental approval
before the employee requests any publication of military orders.

Effective Date: 7/1/96

Page 1 of 2

Police Action on Military Reservations

B.

Page 2 of 2

Section 6.160

Military leaves of absence and the opportunity to obtain retirement service credits for periods of
active military service (by making normal contributions to the Retirement System) are authorized
to be granted to employees of the City of Seattle under Ordinance 69816 as amended.

Seattle Police Department
Policies and Procedures
Title:

Section

6.170

Chapter:

6 - Search and Seizure

170 - Recordings

POLICY
Sworn personnel responsible for making arrests or conducting follow-up examinations may make sound or
video recordings of arrestees prior to their first appearance in court, without obtaining consent.

I.

II.

Procedures
A.

The arrested person shall be informed that a recording is being made and a statement so
informing the arrestee will be included in the recording.

B.

The recording shall commence with an indication of the time, date, and place of beginning and
shall end with an indication of the time.

C.

At the commencement of the recording, the arrested person shall be fully informed of their
Constitutional Rights, and such statements will be included in the recording.

D.

Following an arrestee’s first appearance in court, any further sound or video recordings may be
made only if authorized by court order or upon the consent of the arrestee. Such recordings
must conform to the above conditions.

Use of Recordings
A.

The recordings shall only be used for valid police or court activities.

B.

Video or sound recordings so obtained shall be made available for hearing or viewing by the
arrestee’s attorney, upon request, whenever a criminal charge has been filed.

Effective Date: 7/1/96

Page 1 of 1

Seattle Police Department

Section

Policies and Procedures
Title:

6.180

Chapter:

6 - Search and Seizure

180 - Searches-General

REFERENCES
CALEA standards, 1.2.4, 74.3.1.

OVERVIEW
Under the Fourth Amendment to the U.S. Constitution, “The right of the people to be secure in their persons,
houses, papers, and effects, against unreasonable searches and seizures, shall not be violated, and no warrants shall
issue, but upon probable cause, supported by oath or affirmation, and particularly describing the place to be
searched, and the persons or things to be seized.” Washington Constitution article I, section 7 states: “No person
shall be disturbed in his private affairs, or his home invaded, without authority of law.”
Searches and seizures generally must be made pursuant to a warrant. There are, however, exceptions when searches
and seizures may be made without warrants.

I.

II.

Definitions
A.

Body cavity: The stomach or rectum of a person and the vagina of a female.

B.

Body cavity search: The touching or probing of a person’s body cavity, whether or not there is
actual penetration of the body cavity.

C.

Consent search: A search conducted after a waiver of certain Constitutional protections.

D.

Custodial search or search incident to arrest: Typically more intrusive than a patdown frisk. The
purpose and scope of the custodial search is to remove any weapons that the arrested person might
seek to use in order to resist arrest or effect an escape. The search may be made to seize any
evidence on the arrestee’s person in order to prevent its concealment or destruction. It can also
include the area within an arrestee's immediate control.

E.

Exigent circumstances: When there is probable cause to believe that delay in getting a warrant
would result in the loss of evidence, escape of the suspect, or harm to police or public.

F.

Open view: When contraband or evidence is seen in, or from, an area open to public view and not
protected by the Constitution.

G.

Patdown frisk: A search of a person that is relatively non-intrusive, such as a patdown for weapons
during a brief investigatory stop.

H.

Plain view: When officers inadvertently discover contraband or evidence after making a lawful
intrusion into a constitutionally protected area, such as a residence.

I.

Strip search: Having a person remove or arrange some or all of their clothing so as to permit an
inspection of the genitals, buttocks, anus, breasts, or undergarments of the person.

Consent Searches
A.

Officers electing to search by consent shall have the consenting person sign a Consent to Search
(form 9.54).

B.

The validity of the consent depends on consent being given voluntarily. Consideration of the
intelligence and education of the person are scrutinized by the court, as are physical and mental
coercion, exploitation and the authority of the person to give consent.

Effective Date: 3/14/08

Page 1 of 3

Section 6.180

Searches-General

C.

III.

1.

Consent is valid if the third person has equal authority over the business or residence and it
can be concluded the absent person assumed the risk the cohabitant (roommate) might
permit a search.

2.

A consent to search is not allowed if one cohabitant (roommate) or business partner objects
to the consent, even if the other person gives permission. Consent must be given by both
people, if present.

3.

Parents may consent to search a child’s living area if the parents have routine access to the
area (the child is not paying rent).

4.

Landlords cannot give consent to search if a lease or rental agreement is still valid.

Open View/Plain View Doctrines
A.

B.

IV.

Third party consents are valid under certain conditions.

Open View
1.

The open view doctrine allows the police to see and possibly seize contraband. To apply
open view, the officer must see the contraband or evidence in an area open to public view
and not protected by the Constitution.

2.

Police officers are not allowed to enter and seize contraband if the contraband is exposed to
the public from a Constitutionally protected place. For example: If officers see a marijuana
plant growing in the window of a residence, they cannot enter the home, but have probable
cause to seek a search warrant.

Plain View
1.

The plain view doctrine allows the police to inadvertently discover contraband after
making a lawful intrusion into a Constitutionally protected area, such as a residence.
Inadvertent does not mean that the officer(s) have to be surprised by the discovery, but it
does mean the contraband must be recognizable and be in plain view.

2.

The key to the plain view doctrine is being in the protected place with permission (invited
in) or on legitimate police business. Once the inadvertent discovery is made, officers have
probable cause to seek a search warrant for a more thorough search.

Patdown Frisk
A.

The purpose and scope of the patdown frisk is to discover weapons or other items which pose a
danger to the officer.

B.

For an officer to frisk a suspect who has been stopped as a result of a reasonable suspicion of
criminal activity, the officer must:

C.

1.

Have reason to believe that they may be dealing with an armed or dangerous individual, or

2.

Be able to articulate the belief that their safety or that of others was in danger.

The frisk for weapons is strictly limited to what is necessary for the discovery of weapons which
might be used to harm the officer or others nearby. Generally, the frisk must be limited to a
patdown of outer clothing. In addition to the basis for the stop itself, the officer must have a
sufficient basis to believe an individual is armed. This may include, but is not limited to:
1.

Prior knowledge that the suspect carries a concealed weapon,
Example: A hazard flag, or warrant information, exists indicating the suspect carries a
weapon.

2.

Suspicious behavior, such as failure to comply with instructions to keep hands in sight,
Example: Suspect reaches under vehicle seat despite instructions to the contrary.

3.
Page 2 of 3

Observations, such as suspicious bulges, consistent with carrying a concealed weapon, or

Section 6.180

Searches-General

Example: Suspect has heavily sagging jacket pocket.
4.

V.

Search Incident To Arrest/ Custodial Search
A.

B.

VI.

Prior knowledge that the suspect is a verified member of a gang known to carry weapons
and their behavior warrants a Terry Stop.

A lawful arrest triggers a search incident to arrest.
1.

Vehicles - When a person is arrested out of a vehicle, officers have authority to search the
passenger compartment and unlocked containers for evidence or weapons. Officers are not
allowed to unlock containers, gloveboxes, or trunks to search without a warrant or consent.

2.

Residence - When a person is arrested in a residence, officers may only search the area
where the arrest occurred. Officers may only search other areas of the residence if they
reasonably believe that officer safety is threatened, or if there is a chance the arrested
person might escape or destroy evidence.

All persons who are arrested and taken into custody shall be thoroughly searched.
1.

This search shall be conducted as soon as possible after the arrest and before transporting
the prisoner(s). Evidence of any crime which is discovered in the course of a valid
custodial search, as well as the objects immediately under their control when arrested, may
be used to support whatever subsequent charge is appropriate and will be admissible as
evidence in court. Anything beyond the arrested persons lunge zone is specifically
prohibited.

2.

A person arrested on misdemeanor warrants must be searched at the scene of arrest and
cannot be searched after being transported unless the person is allowed to post bail and
fails to do so.

3.

Suspects will not be searched by officers of the opposite gender unless there is a reasonable
likelihood that the suspect possesses a weapon or other object capable of causing injury or
which could facilitate escape, or the officer believes that the suspect possesses objects
which constitute evidence, which if not seized immediately could be destroyed, lost, or
lose their value as evidence, and there is no officer of the same gender readily available to
conduct the search.

Exigent Circumstances
A.

Police may conduct an immediate, warrantless search or seizure if there is probable cause to
believe that delay in getting a warrant would result in the loss of evidence, escape of the suspect, or
harm to police or public. Hot pursuit is an exigent circumstance.
1.

Officers are allowed to enter a home when the suspect retreats into the home or private area
and there is reasonable fear of escape, destruction of evidence, or injury to police or public.

2.

Criteria examined by the court.
a.
b.
c.
d.
e.

3.

Was the offense serious or one of violence?
Was the suspect armed?
Was the probable cause strong enough to believe the suspect committed the crime?
Was there strong probable cause to believe the person was on the premises?
Did the police identify themselves and give the suspect a chance to surrender prior
to entry?
f.
Was there an ongoing investigation or decision to arrest prior to the suspect fleeing
into the premises?
Exigent circumstances also exist if the police are responding to a domestic violence call.
Entry can be made if a person’s health, welfare, or safety are concerned.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

6.190

Chapter:

6 – Search and Seizure

190 – Service of Search Warrant
Outside of City

REFERENCES
CALEA standards, 74.3.1.

Philosophy
The Washington Mutual Aid Peace Officer Powers Act of 1985 allows sworn officers of the Seattle Police
Department, acting within the scope and course of their duties for the City of Seattle, to enforce the traffic and
criminal laws of this state throughout the territorial boundaries of the state.
Seattle Police personnel conduct the majority of their investigative and related police work within the city limits
of Seattle. However, from time to time the demands of an on-going investigation require that SPD personnel
obtain and/or serve a search warrant outside of the City.
In the event that it becomes necessary for SPD personnel to serve a search warrant outside of the City of Seattle,
they will adhere to the following procedure.

I.

General
A.

In the event that a search warrant must be served outside Seattle by SPD personnel, a sworn
employee holding the permanent rank of sergeant (or above) must:
1.

Determine that the warrant is in some manner associated with criminal activity in Seattle,
that the objective is worth the time and resources needed, and that it falls within
enforcement priorities.

2.

Carefully review the search warrant and affidavit to ensure that a judge has signed the
warrant and that the address of the location to be searched is correctly listed. Determine
the law enforcement jurisdiction where the address is located.

3.

Receive authorization from the precinct or Section commander (captain or above) before
the warrant is served. On nights and/or weekends, authorization will be obtained
through the Duty Commander.

4.

If the search warrant is drug related, contact the Northwest HIDTA De-Confliction
Center at 1-888-388-DRUG and the SPD Narcotics Section to ensure that no other
agency is currently working an investigation on the same address.

5.

Contact the law enforcement agency with local jurisdictional responsibility. Contact a
supervisor in the outside agency’s follow-up unit, such as Narcotics, to coordinate and
determine if there is an on-going investigation that HIDTA may not be aware of. Advise
that we hold a search warrant for a location in their jurisdiction. In the event that the
outside agency has the ability and desire to serve the warrant for SPD, they should be
allowed to do so. If SPD serves the warrant, request that the outside agency supervisor
be involved in the warrant service planning and coordination to eliminate the possibility
of problems.

6.

If there is an indication that known violent or armed persons occupy the location outside
the City, or if the location is barricaded, S.W.A.T. will be the only Seattle Police Unit to
serve the warrant, unless the police agency with jurisdiction requests that their personnel
secure the premises.

Effective Date: 4/19/02

Page 1 of 2

Service of Search Warrant Outside of City

II.

Section 6.190

Planning and Execution of Warrant
A.

Scout the location and physically verify that the target address is correct as listed on the search
warrant and affidavit.

B.

Complete a written Operations Order and conduct a detailed pre-raid briefing for all involved
personnel, including a representative(s) from the outside police jurisdiction.

C.

At the time of warrant service, request that a representative from the outside agency, preferably a
supervisor, is on scene and that the communications section of the jurisdiction of service is
notified. Verify that adequate radio communications are available in the event of an injury or
other emergency.

D.

In the event that there is an additional police related incident at the scene of the out-of-city search
warrant or a significant event occurs during the service of the warrant, the sworn Seattle Police
supervisor on location will contact the precinct or Section commander of assignment or the Duty
Commander to coordinate the appropriate Seattle Police administrative investigation.

E.

Once the search warrant is served and the necessary paperwork is complete, the police supervisor
will conduct a short debrief of the search warrant operation with involved personnel, which may
include the outside agency.

Page 2 of 2

Seattle Police Department

Section

Policies and Procedures
Title:

6.210

Chapter:

6 - Search and Seizure

210 – Strip Searches

REFERENCES
CALEA standards, 1.2.8, 70.1.1.

POLICY
A sworn officer may strip search a person if the requirements of RCW 10.79 have been met. A supervisor shall
authorize the strip search based on specific facts constituting reasonable suspicion or probable cause to believe
the search was necessary.
Nothing in this section is intended to preclude officers from seizing and holding as evidence the clothing of a
suspect whenever that clothing is reasonably believed to constitute evidence of a crime.

I.

Definitions
A.

I.

A ‘strip search’ is defined by the RCW as having a person remove or arrange some or all of his or her
clothing so as to permit an inspection of the genitals, buttocks, anus, or undergarments of the person or
breasts of a female person.

II. Requirements
A. The person to be strip searched must be in custody at a precinct or jail holding facility. A Captain may
adopt Section policies that authorize their personnel to conduct strip searches at locations other than
precinct or jail holding facilities.
B.

RCW 10.79.130 states that no person shall be strip searched without a warrant unless:
1.

There is a reasonable suspicion to believe that a strip search is necessary to discover weapons,
criminal evidence, contraband, or any other thing concealed on the body of the person to be
searched that constitutes a threat to the security of a holding, detention, or local correctional
facility;

2.

There is probable cause to believe that a strip search is necessary to discover other criminal
evidence concealed on the body of the person to be searched, but not constituting a threat to facility
security; or

3. There is a reasonable suspicion to believe that a strip search is necessary to discover a health
condition requiring immediate medical attention.
4. For this section a reasonable suspicion is deemed to be present when the person to be searched has
been arrested for:

C.

a.

A violent offense as defined in RCW 9.94A.030;

b.

An offense involving escape, burglary, or the use of a deadly weapon; or

c.

An offense involving possession of a drug or controlled substance under chapter 69.41, 69.50,
or 69.52 RCW.

A person who has not been arrested for an offense as defined in the previous subsection may be strip
searched upon determination of reasonable suspicion or probable cause. The determination of whether
reasonable suspicion or probable cause exists to conduct a strip search shall be made only after lessintrusive means have been used and shall be based on the consideration of all information and

Effective Date: 11/19/07

Page 1 of 2

Strip Searches

Section 6.210

circumstances known to the supervisor authorizing the strip search, including, but not limited to, the
following factors:
1.

The nature of the offense for which the person to be searched was arrested.

2.

The prior criminal record of the person to be searched.

3.

Physically violent behavior of the person to be searched, during or after the arrest.

D. All of the factors that led to the determination of the supervisor to authorize the strip search shall be
articulated on the General Offense Report and the Strip Search Template.

III.

Procedures

A. A supervisor must screen the circumstances of the arrest and determine if the legal criteria for a strip
search has been met prior to giving authorization for the search.
B.

Less-intrusive means, such as pat-downs, metal detectors (where available) and clothing searches will
be performed prior to the strip search.

C.

Prior to conducting the strip search the officer and supervisor will explain to the subject why they are
being strip searched and give the person the opportunity to voluntarily produce the suspected item. The
person will be allowed to voluntarily produce the item only if the officer and supervisor believe that the
item can be produced without compromising officer safety or risking destruction of evidence.

D. The strip search must be conducted and witnessed by officers of the same sex as the person to be
searched.
E.

The supervisor who has authorized the search will witness the strip search unless the supervisor is a
different sex as the person being searched, in which case the supervisor will assign another officer of the
appropriate sex to witness the search. The authorizing supervisor must remain at the location where the
strip search is to take place.

F.

The search will be done in private, where the search will not be viewed by anyone other than the officer
conducting the strip search and the witness officer. The steps taken to assure the privacy of the strip
search will be documented on the Strip Search Template.

G. Complete a Strip Search Template with the following information:
1.

The offense(s) for which the person was arrested.

2.

The specific facts constituting reasonable suspicion or probable cause to believe the search was
necessary.

3.

The name and serial number of the supervisor authorizing the search.

4.

The name and serial number of the officer conducting the search.

5.

The name(s) of all other persons present during the search.

6.

The time, date, and place of the search.

7.

Any weapons, evidence, contraband, property, or health condition discovered as the result of the
search.

H. The authorizing supervisor must review and approve the Strip Search Template along with the General
Offense Report.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

6.220

Chapter:

6 - Search and Seizure

220 – Social Contacts, Terry Stops
& Arrests

REFERENCES
CALEA standards, 1.2.3, 1.2.4, 1.2.5, 1.2.6, 1.2.7, 41.3.1, 41.3.2, 82.2.2

PHILOSOPHY
Department employees may make several citizen contacts everyday during the course of performing their duties.
These contacts form the foundation for the relationship between the department and the community as well as the
foundation of quality policing. While these contacts vary in nature, and each situation must be treated
individually, the goal of the department is that each contact should be conducted in a courteous, professional and
lawful manner.
These contacts, and any police actions that may result from the contact, are often subject to great scrutiny.
Landmark court cases establish the boundaries for proper police conduct in this arena, and these boundaries must
be carefully observed. Employees should be cognizant of the requirements of these cases and address the issues
set forth in these cases whenever they are engaging in contacts.
Engaging in lawful contacts, traffic stops, Terry Stops, and arrests, generate useful, proactive tools that
employees can use to combat criminal activity within their areas of responsibility.

POLICY
Employees will be objective and professional when making contact with any person regardless of the nature of
the contact or the enforcement action to be taken. Employees will apply the standards of DP&P- Biased Policing
when initiating contacts.

I.

Contact Protocol
A.

Introduction
1.

2.

B.

To the extent that safety considerations allow, employees will introduce themselves to all
citizens that they contact. A proper introduction will establish the identity of the
employee, the authority of the employee, and the context surrounding the initiation of
the contact. This provides the platform for the lawful actions or requests made by the
employee during the contact or the investigation. Introductions should be formulated so
that they provide:
a.

The employee’s name,

b.

The employee’s rank or title.

c.

The fact that the employee is affiliated with the Seattle Police Department,

d.

The reason for the contact or stop.

The introduction shall occur as early in the contact as safety permits and will be given
prior to the employee’s request for identification or license and registration information
from the citizen being contacted.

Officers will ensure that persons are detained for only that period of time necessary to affect the
purpose of the stop or contact and that any delays in completing the necessary actions are
reasonable. Officers will explain the nature and purpose of any delay to the citizen.

Effective Date: 11/15/07

Page 1 of 4

Social Contacts, Terry Stops & Arrests

C.

To the extent that safety considerations and confidentiality requirements allow, employees will
answer questions posed by the persons that they are contacting and will comply with the
provisions of DP&P-Duties & Standards, should the citizen request the identification of the
employee.

D.

Closing Contacts
1.

II.

Once the contact is completed, employees should make every attempt to provide a
professional closing. This is an opportunity to ensure that the citizen leaves the contact
with the best possible view of the employee, the department and the profession. In
closing a contact, employees will :
a.

Return any identification, paper work and property obtained from the citizen

b.

Ensure that the person understands when they are free to leave

c.

Thank the person for their cooperation and understanding, as appropriate

d.

Explain the results of the contact especially if the contact results in the reasons
for the stop being dispelled or the person being cleared of suspicion.

e.

If the contact results in the issuance of a notice of infraction or a citation, the
officer will explain the options available to the person for disposing of the case
and should identify the phone number that persons may call to have any
additional questions or concerns.

f.

Express regret for any inconvenience that may have been caused to the person
being contacted, if appropriate.

Social Contact
A.

III.

Section 6.220

A contact with a citizen for the purpose of asking questions and gathering information.
1.

Reasonable suspicion and probable cause are not required to initiate a social contact.

2.

The contact is voluntary or “consensual”. The citizen is under no obligation to answer
any questions and is free to leave at any point.
a.

As in all encounters with the public, officers shall treat citizens in a professional,
dignified, and unbiased manner.

b.

Officers should safeguard their actions and requests so that a reasonable citizen
does not perceive the contact as a restraint on their freedom. They should act
respectfully, attempt to build rapport, and keep the contact as brief as possible

Terry Stops
A.

B.

Page 2 of 4

Terry v. Ohio is the landmark case on investigatory stops, which declares:
1.

That a police officer may stop a person for questioning, if the officer reasonably suspects
that the person has committed, is committing, or is about to commit a crime.

2.

The officer is not required to have probable cause to arrest the individual at the time of
contact, but must have reasonable suspicion that the individual is involved in criminal
activity.

3.

Reasonable suspicion must be based on objective or specific facts known or observed by
the officer prior to the contact and that the officer can later articulate in detail.

Factors considered in determining reasonable suspicion for a Terry Stop:
1.

The officer’s experience and specialized training.

2.

The individual is located in proximate time and place to an alleged crime.

Section 6.220

Social Contacts, Terry Stops & Arrests

C.

3.

The individual is in a location at a time of day or night that appears unusual for the
norm.

4.

The individual flees upon seeing an officer.

5.

The individual is carrying a suspicious object, etc.

The contact should be limited in duration, detaining the individual only long enough to confirm
or dispel the officer’s original suspicion.
1.

The detention and questioning shall be done in the general area of the original contact.

2.

If the individual being questioned fails to accurately identify themselves or if
information is gathered to further validate the officer’s suspicion, the detention may be
extended. Officers may frisk or pat-down the stopped individual for dangerous weapons
if the officer reasonably believes the suspect may have a weapon.
a.

D.

IV.

(1)

Crime involving weapon.

(2)

Time of day and location of stop.

(3)

Prior knowledge that the individual is known to carry weapons.

(4)

Furtive movements.

(5)

Suspicious bulges, consistent with carrying a concealed weapon.

Officers should always consider officer safety measures while conducting contacts and Terry
Stops.
1.

Advise radio.

2.

Choose safe locations.

3.

Request back up units if needed.

Street Check
A.

V.

The officer must have a separate, reasonable basis for this suspicion. Some
factors considered by officers may include:

The field interview still remains an important point of contact for officers in preventing and
investigating criminal activity. Field interview contacts should be documented on a Street Check
to provide other officers and detectives with information concerning suspicious activity.
1.

A Street Check can be completed even if contact was not initiated.

2.

Officers completing Street Checks shall submit them to a supervisor for approval.

Terry Stops of Vehicles
A.

Police may stop vehicles based on the same standard for stopping people. One practice to avoid
is stopping vehicles for minor traffic infractions as a pretext to investigate unrelated crimes for
which the officer lacks reasonable suspicion. If the stop turns into an arrest, and the search
reveals incriminating evidence, the defense may claim the original stop was pretextual.
Successful claims may result in suppressed evidence and the case may not go forward (See State
V. Ladson).

B.

Evidence obtained through a Terry Stop of a vehicle is acceptable as long as it was a result of
reasonable suspicion that a crime occurred.

C.

All action taken in conjunction with a Terry Stop must be articulated in detail. This includes the
nature and duration of the stop, any force used, recovery of evidence, handcuffing, or searches in
the vehicle.

Page 3 of 4

Social Contacts, Terry Stops & Arrests

VI.

Section 6.220

Types of Arrest
A.

Arrests with warrants.
1.

B.

C.

Refer to DP&P - Warrant Arrests.

Arrests without warrants
1.

A person may be arrested without a warrant for committing a misdemeanor or gross
misdemeanor only when the offense is committed in the presence of the officer, except
as provided in RCW 10.31.100 (misdemeanor presence rule).

2.

Officers may make probable cause arrests for felony crimes.

Administrative bookings
1.

An administrative booking is when an officer makes a custodial arrest, fingerprints and
photographs the suspect, and then decides to release the suspect prior to a physical
booking.
a.

2.

When probable cause exists, officers should strongly consider booking a suspect
who does not have a local criminal record. Suspects in this situation may be
administratively booked if the crime involved is a low-level misdemeanor,
which would not normally indicate a physical booking.

Administrative bookings require the same level of probable cause as required to justify a
physical booking.
a.

An officer may conduct an administrative booking in the instance of a traffic
stop in which the officer can not verify the driver’s identity.

b.

The officer will transport the suspect to the King County Jail pre-book counter
with a completed Superform. Advise the intake officer of the administrative
booking, and standby while the jail staff fingerprints and photographs the
suspect. Once completed, the suspect will leave with the officer.

VII. Alternatives to Arrests
A.

In non-warrant arrest situations, and in the absence of a specific statutory duty, officers may
exercise their discretion when determining to make a physical arrest or to seek alternatives to
bookings.
1.

Situations in which the suspect has been positively identified.

2.

Incidents in which the suspect would not create a hazard to the community.

3.

Consideration should be given to the suspect's employment stability, character and
mental condition, length of residence in the community, prior conviction record, and the
probability of the accused appearing in court.

B.

In certain traffic offenses, citations may be issued in lieu of a physical booking.

C.

In an arrest situation in which a physical booking is not mandated, officers shall refer the case to
the courts by writing a General Offense Report.

Page 4 of 4

1.

Complete a thorough interview and identification of the suspect.

2.

Screen with a supervisor if necessary.

Seattle Police Department
Policies and Procedures
Title:

Section

6.230

Chapter:

6 - Search and Seizure

230 – Tickets

REFERENCES
CALEA standards, 1.2.6, 44.2.1, 61.1.2, 61.1.13, 82.3.4, 82.3.7.

POLICY
Seattle Police officers and other personnel authorized by the Seattle Police Department shall have
the authority to enforce the SMC and RCW through the use of Criminal Citations, Notice of
Infractions and Parking Infractions. Employees are required to account for all tickets issued to
them and are responsible for strictly following all procedures regarding the disposition of tickets
within their possession.

PURPOSE
To establish Department policy for the issuing, ordering, control, cancellation, voiding, retention,
and audit of Criminal Citations, Notice of Infractions, and Parking Violations.

Click here to go to: P&T 038 - Tickets

Effective Date:

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

6.235

Chapter:

6 - Search and Seizure

235 - Traffic Enforcement

REFERENCES
CALEA standards, 1.2.7, 61.1.1, 61.1.2, 61.1.5,61.1.6, 61.1.7, 61.1.8, 61.1.12, 61.4.1.

POLICY
The Department must enforce traffic laws, investigate traffic accidents, and direct traffic to facilitate the safe and
expeditious movement of vehicular and pedestrian traffic. To enforce compliance with traffic laws and to
develop driver awareness of the causes of traffic accidents, the Department appropriately warns, cites, or arrests
traffic violators. Because traffic enforcement is a discretionary function, the decision as to which of these
options should be applied rests with the individual officer; however, any decision must be objective and
justifiable.

I.

II.

Violator Contact
A.

Officer safety is the primary consideration in every traffic stop. Officers should minimize
hazards by placing their vehicles and themselves in an advantageous position. The officer should
approach the car with caution and work to minimize potential dangers from traffic and the area
surrounding the vehicle as well as from within the vehicle.

B.

The officer’s demeanor with the violator shall be polite and decisive. An officer should be
courteous in behavior, language and tone of voice. The officer should avoid any language
designed to bait, ridicule or embarrass. Derogatory language or attempts to verbally bait the
officer by the violator shall be ignored except that any such verbal harassment should be noted
in the officer’s narrative on the reverse side of the citation.

C.

Officers shall follow the contact protocol outlined in DP&P - Social Contacts, Terry Stops, and
Arrests throughout the contact with the violator to the extent that safety allows.

D.

The officer must appropriately warn, cite or arrest the violator. The officer will proceed in a
positive, firm, and businesslike manner. When issuing citations or notices of infraction, Officers
will explain the options available to the violator for disposing of the citation or infraction with
the court and will identify to the violator the phone number that they may call to ask additional
questions or make other arrangements with the court.

Enforcement Policy
A.

Officers shall give primary attention to hazardous, “rules of the road” type violations.

B.

Equipment requirements shall be enforced with the goal of correction of the defect.

C.

Officers may issue as many citations as are required to handle multiple violations by an
individual. Officers should consider addressing the most serious violations to avoid the
appearance of “stacking” citations. Generally, if enforcement action is taken as a result of the
traffic stop, a citation for the original violation should be issued.

D.

When determining the appropriate level of enforcement, officers may consider the violator’s
understanding of a newly enacted statute.

E.

Except at the direction of the Traffic Commander, officers will not normally engage in “roadside
safety checks” as an enforcement tool.

Effective Date: 11/19/07

Page 1 of 2

Section 6.235

Traffic Enforcement

III.

IV.

V.

Warnings
A.

Warnings are an important component of the overall traffic enforcement program. Officers have
the discretion to issue written warnings. Rather then imposing sanctions or ignoring a minor
violation, officers should consider stopping the driver and calling their attention to the violation
by issuing a Traffic Contact Report.

B.

This procedure increases the total number of officer/violator contacts and contributes to the
overall accident prevention program. The Traffic Contact Report shall be used in all officerinitiated traffic stops when no Notice of Infraction is issued.

C.

The issuing officer shall complete all information required on the Traffic Contact Report at the
time of the issuance and shall turn in all Traffic Contact Reports by the end of shift on the day
that they are issued.

Tickets
A.

The Washington Uniform Court Docket, Notice of Infraction shall be used to cite for violations
of the traffic code, except as otherwise indicated.

B.

The officer shall not cite unless the identity of the violator is certain.

C.

The Washington Uniform Court Docket, Criminal Citation should be used in those situations:
Where custodial arrest powers exist but circumstances do not require physical arrest and
booking.

2.

When booking direct for a criminal traffic offense.

Arrests
A.

VI.

1.

When making a physical arrest for a traffic crime:
1.

Issue a Washington Uniform Court Docket, Criminal Citation, and

2.

Complete a General Offense Report.

B.

If a subject is arrested and booked for any non-traffic criminal offense, they must also be booked
for the traffic crime.

C.

See Training Topic 038, (Tickets) for additional information.

Assisting Motorists
A.

When an officer observes a motorist who obviously is in need of assistance, the officer should
stop and assist, if safe and practical to do so. The officer should take reasonable steps to ensure
the safety of any persons or vehicles in the area.

VII. Referral of Drivers Recommended for Reexamination
A.

All officers shall, upon suspecting a violator/licensed driver suffers from incompetency, physical
or mental disability, disease, or other condition which might prevent a person from exercising
reasonable or normal care in the operation of a motor vehicle, submit the subject’s name for
driver license reexamination to the Department of Licensing. These submissions should be on a
Recommendation for Driver’s Reexamination Form.

VIII. Administration
A.

Page 2 of 2

In order to facilitate the effective allocation of resources to traffic enforcement, the Traffic
Section Commander will conduct an annual analysis of traffic collisions and traffic enforcement
activities, as well as an evaluation of the effectiveness of selective enforcement activities. This
report will be provided to the Chief of Police via the chain of command and to the Operations
Bureau 1 Commander, the Audit, Accreditation and Policy Commander, and to the Deputy Chief
of Administration.

Seattle Police Department
Policies and Procedures
Title:

Section

6.240

Chapter:

6 - Search and Seizure

240 – Use of Force

REFERENCES
CALEA standards 1.2.2, 1.3.1, 1.3.2, 1.3.3, 1.3.5, 1.3.6, 1.3.8, 1.3.10.
RCW 9A.16.040, 9A.16.020, 70.96A.120

PHILOSOPHY
An officer’s decision to use force, particularly deadly force, is one of the most important decisions he or she
makes as a law enforcement officer. The decisions of when, which type, and how the force is used are
complicated and very often made in split seconds. Department training is critical and each year, through such
courses as street skills and qualification, the knowledge, skills and techniques that an officer needs to be safe
and to protect the public are taught or reinforced.
The department has a duty and an obligation to provide the training and tools officers need in this area, since we
are the only governmental employees empowered to use lawful force. The department has a responsibility to
carefully monitor and review each use of force, to ensure that the force was within the parameters of our policies
and law, and to ensure that lessons learned from real experiences are included in training.
As an officer, you have a responsibility to maintain your proficiency and skills in using force and in proper
arrest and control techniques. Your fitness, command presence, and thinking and planning tactically as you
respond to calls can be critical in ensuring your safety and the safety of other officers and the public.
Supervisors have an important responsibility in reviewing use of force situations and in correcting and coaching
officers in this area.

POLICY
Officers may, in the performance of their official duties, use only the amount of force necessary and reasonable
to effect the lawful purpose intended. When determining the necessity for force and the amount of force
required, officers shall consider known circumstances, including, but not limited to, the level of threat or
resistance presented by the subject, the danger to the community, and the seriousness of the crime.
The use of force by officers is authorized by RCW sections 9A.16.020 Use Of Force – When Lawful; RCW
9A.16.040 Justifiable Homicide Or Use Of Deadly Force By Public Officer, Peace Officer Or Person Aiding;
and RCW 70.96A.120(2) Peace Officer Duties.
To the extent that the Department’s use of force policy may contain additional provisions not addressed in state
law, such provisions are not intended, nor may they be construed or applied, to create a higher standard of care
or a duty toward any person or to provide a basis for criminal or civil liability against the City, its officials or
individual police officers. Violations of the policy may result in discipline. This policy applies to all Manual
Sections dealing with the application of any level of force.

I.

Definitions
A. Necessary: No reasonably effective alternative to the use of force appeared to exist, and the amount of
force used was reasonable to effect the lawful purpose intended.
B.

Deadly Force: The intentional application of force through the use of firearms or any other means
reasonably likely to cause death or serious physical injury. (RCW 9A.16.010)

C.

Neck Hold: A general term for two different types of holds: Note: the use of neck holds is considered
deadly force.

Effective Date: 3/3/08

Page 1 of 7

Section 6.240

Use of Force

1.

Bar-arm control hold: a hold that inhibits breathing by compression of the airway in the neck.

2.

Carotid restraint hold: a hold that inhibits blood flow by compression of the blood vessels in the
neck.

D. Less Lethal Force: A level of force such that the outcome is not intended to cause death. Includes the
Taser, the baton, the beanbag shotgun, OC spray, or other riot control agents.
E.

Physical Force: Any use of physical force other than that which is considered deadly or less lethal
force, which causes an injury, could reasonably be expected to cause an injury, or results in a complaint
of injury. This definition includes placing a subject into a “Full Restraint Position”.
1.

F.

Unless they fall within the definition outlined above, the following actions are not considered
“physical force”:
a.

Unholstering a firearm while executing lawful duties.

b.

Escorting or moving a non-resisting subject.

c.

Handcuffing with no or minimal resistance.

d.

Approved crowd control tactics during demonstrations.

Violent Felony: That felony in which a suspect uses physical force likely to result in serious bodily
injury or is armed with a weapon, implies a weapon or threatens the use of a weapon. A violent felony
includes, but is not limited to, the following offenses: Murder, Kidnapping, Assault in the first or
second degree, Robbery, Rape in the first or second degree, Arson or bombing of an occupied structure,
and Burglary in the first degree.

G. Bodily or Physical Injury means significant physical pain, illness, or impairment of physical condition.
(SMC 12A.02.150)
H. Substantial bodily harm means injury which involves a temporary but substantial disfigurement, loss or
impairment of any body part or organ, or which fractures any body part. (RCW 9A.04.110)
I.

II.

Great bodily harm means injury which causes serious permanent disfigurement, loss or impairment of
any body part, or which creates a probability of death. (RCW 9A.04.110)

Medical Aid
A. If needed, medical aid and/or emergency medical service shall be rendered as soon as possible after any
use of force, and
B.

III.

An on-duty supervisor shall be notified.

Discharge of A Firearm at an Animal

A. An officer may discharge a firearm at an animal when necessary in self-defense, defense of another
person, or to provide for the safety of the general public.
B.

IV.

An officer may discharge a firearm at an animal when the animal is so critically injured that humanity
requires relieving it from further suffering, and an Animal Control officer is not immediately available.
An officer should obtain prior supervisory approval, when practical, under these circumstances.

Removal from Line Duty Assignment

A. Any officer whose action or use of force results in substantial or great bodily harm shall be removed
from line duty assignment until review of the incident is completed.

V.

Administrative Leave
A. Any officer using or directly involved in the application of deadly force shall be placed on
administrative leave with pay pending review; except that, in instances of firearm discharges at animals,
a lieutenant or above shall review the circumstances surrounding the application of force and make the

Page 2 of 7

Section 6.240

Use of Force

determination to place the officer on administrative leave or return him/her to duty (DP&P - Officer
Discharge of Firearm).

VI.

Use of Deadly Force

A. Deadly force shall only be used when the suspect poses a threat of serious physical harm to the officer
or a threat of serious physical harm to another person, and the officer reasonably believes that a lesser
degree of force is inadequate.
B.

An officer may consider the use of deadly force in the following circumstances only when the officer
has probable cause to believe that the suspect, if not apprehended, poses a threat of serious physical
harm or death to the officer or others.
1.

C.

To arrest or apprehend a person whom the officer reasonably believes has committed, has
attempted to commit, is committing, or is attempting to commit a violent felony.

If a decision has been made to employ deadly force, the officer shall, whenever possible, identify him or
herself and demand that the subject stop (example: “stop-police”).

D. RCW 9A.16 establishes a higher standard for police officers than the private citizen in the application of
deadly force.

VII. Discharge of Firearms
A. An officer shall not discharge a firearm on-duty or off-duty for other than lawful purposes.
B.

While engaged in the performance of their official duties, officers may discharge a firearm at a person
when the use of deadly force is justifiable.

C.

An officer will not be criticized or disciplined by the Department for a decision not to employ the use of
a firearm to arrest, apprehend, or prevent the escape of a suspect even though the use of a firearm is
justifiable.

D. Officers shall not fire warning shots.

VIII. Discharge of Firearms From or At a Moving Vehicle
A. Discharging a firearm from or at a moving vehicle shall only be done in the following circumstances
and only when all other reasonable alternatives have been exhausted or deemed unacceptable. Firing at
or from a moving vehicle can often only increase the risk of harm to other officers or citizens. Accuracy
is severely impacted when firing from a moving vehicle; firing at a moving vehicle will have very little
impact on stopping the vehicle. Disabling the driver will most likely only result in an uncontrolled
vehicle, and the likelihood of injury to occupants of the vehicle (who may not be involved in a crime) is
increased when the vehicle is either out of control or shots are fired into the passenger compartment.

IX.

1.

An officer shall not discharge a firearm from a moving vehicle unless deadly physical force is
being used against the officer or another person by means other than a moving vehicle (e.g. fired
upon), and the risks are outweighed by the need to use deadly physical force.

2.

An officer shall not discharge a firearm at the driver, occupants, or a moving vehicle unless deadly
physical force is being used against the officer or another person by means other than a moving
vehicle, or, the moving vehicle poses an imminent and ongoing threat of substantial physical harm
to the officer or another person from which there is no reasonable means to escape and the risks are
outweighed by the need to use deadly physical force. Once the threat of the moving vehicle ceases,
an officer shall not discharge his or her firearm.

3.

Officers shall not intentionally place themselves in a vehicle’s path, to either the front or the rear.
If they find themselves in danger from a moving vehicle, they shall attempt to move out of the way,
if possible, rather than discharging their firearm. Firing at a moving vehicle will not, in most
circumstances, stop the vehicle. Further, should the driver be wounded or killed, the vehicle may
still continue in motion.

Use of Neck Holds
Page 3 of 7

Section 6.240

Use of Force

A. The use of neck holds, such as the carotid restraint hold and the bar-arm control hold shall be considered
deadly force.

X.

Use of Less Lethal Force
A. An officer is justified in using less lethal force in circumstances where the officer reasonably believes
that other force options would be ineffective or impractical.
B.

Less lethal force may be used to overcome a subject’s combative or active resistance.

C.

Only officers who have successfully completed a training course designated by the Commander of the
Training Section in the use and deployment of less lethal weapons will be permitted to deploy such
weapons.

D. Only Department authorized less lethal options and equipment may be used. At this time, the M26
Taser, Department issued OC spray, impact weapons (including the expandable baton), and the beanbag
round for the Remington 870 shotgun are approved for use by appropriately trained patrol officers.
E.

F.

XI.

Personnel assigned OC spray or the M26 Taser are authorized to use these agents or devices during
Unusual Occurrences (UOs), consistent with Department policy, unless otherwise directed by a
Supervisor or the Field Incident Commander. These agents or devices are not intended, nor are they
effective, for use to control crowds. However, less lethal force, specifically OC spray (Oleoresin
Capsicum) or other riot control agents, shall not ordinarily be used to overcome passive resistance by
nonviolent and/or peaceful protesters, unless previously approved by the Field Incident Commander.
1.

The Special Weapons and Tactics (SWAT) team, or designee, has the responsibility to deploy
crowd dispersal chemical agents and/or less lethal devices during an Unusual Occurrence. The
Field Incident Commander shall be given authority to direct the use of chemical agents and/or less
lethal devices from the Event or Department Commander, who generally holds the minimum rank
of Assistant Chief.

2.

Each Precinct will maintain an emergency supply of chemical agents and less lethal devices to
address an emergent life safety situation where there is insufficient time to obtain command
approval or deploy the SWAT Team. The use of these agents and/or less lethal devices requires
the approval of a Watch Commander. It is also required that any personnel using the agent or
device has completed all requisite training, as established by the Department’s Training Section.
Inventory control protocols and overall management of these emergency kits will be the
responsibility of the Patrol Operations Bureau 1. Precinct management of each kit shall be
assigned to the Precinct Commander, as delegated to the Watch and Operations Lieutenants.

At all times, in the event of an immediate life safety situation where there is insufficient time to obtain
command approval or deploy the SWAT Team, a sworn officer has the authority to use necessary force
to address the life safety crisis. This use of force may include chemical agents and/or less lethal
devices.

Reporting the Use of Force

A. Whenever an officer performing any law enforcement related activity uses physical force or less lethal
force as defined in DP&P - Use of Force (on- or off-duty, inside or outside the City), the officer shall be
required to complete a Use of Force Statement (form 9.27).

XII. Responsibilities
A. Officers
1.

Notify an on-duty supervisor.

2.

Complete a General Offense Report with an Officer Statement, if necessary, on the MRE and
submit it for approval.

3.

Notify a supervisor in person of the need to approve the General Offense Report and to route an
Alert VMAIL.

Page 4 of 7

Section 6.240

Use of Force

4.

Complete a Use of Force Statement (form 9.27) with the following preface: “This is a true and
involuntary statement given by me in compliance with Section 6.240 of the Seattle Police
Department Manual.”
NOTE: No other language will be acceptable.

5.

B.

Include the following information in the statement:
a.

A detailed description of the words and actions of the suspect warranting the need for force.

b.

A detailed description of the force used.

c.

A description of any apparent injury to the suspect, any complaint of injury, or the absence of
injury.

d.

Documentation of the in-person supervisory screening.

6.

Complete a Hazard Report (form 5.38) if the suspect combatively resists or is physically aggressive
toward an officer and the officer is reasonably certain the suspect is attempting to overpower,
disable, or injure them.

7.

Submit the Use of Force Statement (form 9.27), Hazard Report (form 5.38), and Polaroid
photographs to a supervisor prior to going off-duty, unless otherwise directed by a commander of
the permanent rank of lieutenant or above.

8.

When an officer uses force and a Use of Force Statement (form 9.27) is required, an in person
screening of the incident by a supervisor must occur prior to the release of the suspect and must be
documented in the General Offense Report.

Supervisors
1.

Review and approve all documentation and MRE reports submitted by the officer(s) prior to officer
going off-duty. Verify the existence of the preface language required in XII (A) (2) above in all
Use of Force Statements (form 9.27).

2.

Upon approval of the General Offense Report in the MRE, the supervisor shall send a VMAIL to
the HALERT handle providing them with the General Offense Number and a request to expedite
the transcription of the report.

3.

Take a Polaroid photograph of each suspect involved in a Use of Force reporting, including those
juveniles arrested for gross misdemeanors or felonies. A photograph will be taken in each incident
regardless of the presence or absence of visible injury.
a.

Take frontal and rear pictures of the suspect. A minimum of four pictures should be taken.
(1) Minor wounds on the head and face tend to bleed a great deal. Be sure to take a picture
before and after any aid is given.
(2) If any disrobing is required, have an officer of the same sex as the suspect take the
pictures if possible. If not, restrict the photographs to where no disrobing is required and
thoroughly document the injuries in the Use of Force Supervisors Report (form 1.40b).
Additional officer and subject information will be included on the Use of Force Officer
Supplemental (form 1.40c), and the Use of Force Supplemental Subject Information
(form 1.40d).

3.

b.

Take the photograph(s) of the suspect only by voluntary, non-coercive means.

c.

With incidents of a sensitive nature and/or where the injuries require more detailed
photography, supervisors shall take both Polaroid and 35 mm photographs.

d.

When relevant, supervisors should photograph the scene where the force occurred.

Label the Use of Force Polaroid photographs with the General Offense Number, suspect’s name,
date and initials of the person who took the photos.
a.

35 mm film should be marked and sent to the SPD photo lab with a proof sheet requested.
Page 5 of 7

Section 6.240

Use of Force

b.

When the proof sheet is returned to the supervisor, it should be marked and initialed and then
forwarded to the appropriate bureau chief to be included with the Use of Force packet.

4.

Do not copy or retain any of the photos. Place all original photos in the confidential Use of Force
packet.

5.

Photograph and document any injury sustained by any officer, however minor. Complete the
Investigating Supervisor’s Report of Employee Industrial Injury (form 2.22) if an officer is injured.

6.

Complete the Use of Force Supervisors Report (form 1.40b) and required supplemental reports, for
every use of force incident. The “Supervisor’s Summary of Incident” section of the form shall
include the following:
a.

A brief description of the incident and arrest.

b.

A detailed description of the force used by the officer(s) and suspect(s). This will include
physical aggression and resistance by the suspect(s) and any verbal statements and/or body
language which are relevant. Use quotation marks when appropriate.

c.

A detailed description of all incident related injuries sustained by the officer(s) or suspect(s).
This will include all visible injuries, complaint of injuries or lack of injuries to the suspect(s).
(1) Include a SFD medic and/or hospital report and a brief summary of those documents.
Include the names and phone numbers of medics, ambulance personnel and hospital staff
who treated the suspect(s).
(2) Document whether or not the suspect’s injuries are consistent with the description of the
incident and force used.
(3) If applicable, document the suspect’s decline of medical aid.

d.

List all witnesses, to include other officers at scene and transport officers. Gather contact
information for all civilian witnesses.

e.

A detailed description of the actions of the investigating supervisor to include the following:
(1) In-person screening at the location of the incident, when practical.
(2) An interview of the suspect(s) to record the suspect’s description of the incident,
observations of the suspect’s demeanor, injuries or lack thereof, and any statements.
(3) A review of the booking charges, General Offense Reports, Officer Statements and Use of
Force Statements (form 9.27).
(4) Indicate if the force used by the officer(s) is within the Department’s Use of Force policy.

7.

Prepare a Use of Force packet. Include the following:
a.

The original Use of Force Statement (form 9.27)

b.

The Use of Force Supervisors Report (form 1.40b), any supplemental reports if utilized, and
the Use of Force Command Review (form 1.40e).

c.

Photographs

d.

Copies of all related PAPER reports

8.

Forward the completed packet through the involved officer’s chain of command.

9.

For those incidents that are of a sensitive nature or where serious injury has occurred, immediately
forward a copy of the Use of Force packet to the Captain using an Alert tag.

10. The Use of Force packet shall then be forwarded through the chain of command to the involved
employee’s Bureau Commander.

XIII. Unusual Occurrences
Page 6 of 7

Use of Force

Section 6.240

A. The use of force during Unusual Occurrences shall be reported following the procedures of this section;
however, the Chief of Police or his designee may direct alternative use of force reporting procedures
consistent with legal and policy requirements.
B.

Any alternative reporting procedures shall be clearly defined, and the Field Incident Commander shall
ensure that all personnel conform to the reporting requirements.

XIV. Annual Analysis
A. The Office of the Deputy Chief of Operations shall conduct a documented annual analysis of all
reported uses of force by the Seattle Police Department.

Page 7 of 7

Seattle Police Department
Policies and Procedures
Title:

6.250

Chapter:

6 - Search and Seizure
I.

Section

250 - Use of Non-SPD Canines

Use of Non-SPD Canine Resources
A.

No dog belonging to an individual, agency, or group other than the SPD Canine Squad will be
used for the purpose of assisting the Department except when:
1.

The handler and dog:
a.

Have approval of the Canine Unit Supervisor, the Commander of the
Metropolitan Section and the Assistant Chief of the Operations Bureau, or

b.

Are approved by the Commander or Assistant Commander of the Seattle Police
Operations Center (SPOC) during an activation of the SPOC, and

2.

A member of the SPD Canine Squad is at the scene and decides the use of that team is
appropriate, and

3.

The handler and dog are members of a law enforcement agency which has a reciprocal
agreement with the Department, or

4.

The handler and dog are members of the Federal Emergency Management Agency
Urban Search and Rescue Team being used during a disaster.

B.

Under no circumstances will use of a dog and handler be approved when the SPD Canine officer
at the scene decides the use of the dog is inappropriate or too dangerous.

C.

Final authority for continued use, different application, or termination of the activity shall be
made by the ranking or senior member of the Metropolitan Section, or, during a SPOC
activation, by the Commander or Assistant Commander of the Seattle Police Operations Center.

Effective Date: 4/19/02

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

6.260

Chapter:

6 - Search and Seizure

260 - Vehicle Evidence & Seizures

REFERENCES
CALEA standards, 1.2.4, 61.4.3, 74.3.1, 84.1.8, 84.1.1.

I.

II.

General
A.

State law allows the Department to seize vehicles used in certain crimes. Sworn employees may
seize vehicles pursuant to State law.

B.

When an officer has probable cause to believe a vehicle constitutes, or contains, evidence of a
crime, and impoundment is reasonably necessary to obtain or preserve such evidence; or when an
officer has probable cause to believe the vehicle is stolen and it is necessary to hold the vehicle
for evidentiary purposes, a Vehicle Report (form 5.5) shall be completed.

C.

Absent exigent circumstances, consent, or other legal authority, nothing in this section authorizes
search or seizure of a vehicle without a warrant where a warrant would otherwise be required.

Vehicle Evidence Processing
A.

Vehicles requiring evidence processing will be towed to the SPD Processing Room. All such
impounds shall first be screened and approved by a Patrol supervisor.

B.

Officers shall complete a Vehicle Report to document investigatory impounds.
1.

Approved reports will be forwarded to the Data Center.

2.

A copy of the Vehicle Report must be included in the Alert packet that is forwarded to
the appropriate follow-up unit.

C.

Officers shall follow the tow truck from the place of impoundment to the Processing Room,
keeping the vehicle under observation.

D.

Place the 2nd and 3rd (yellow and pink) copies of the Vehicle Report on the windshield of the
vehicle in the Processing Room.

E.

Once the vehicle has been transported to the processing room, officers should secure the
processing room by closing all doors.

F.

The appropriate follow-up unit will be responsible for processing the vehicle at their earliest
opportunity. In the event a search warrant is not obtained, the vehicle’s contents shall be
inventoried (excluding contents of the trunk or any locked containers) the same day the search
warrant process is vacated. Criminal Investigations personnel will complete this inventory.

G.

Once processing is completed, the follow-up unit will immediately release the vehicle unless the
vehicle itself must be retained as evidence.

H.

If the vehicle must be held for prosecution or further investigation, it will be moved to a
Department long-term vehicle storage facility whenever possible.

Effective Date: 11/19/07

Page 1 of 2

Vehicle Evidence & Seizures

III.

Section 6.260

Vehicle Seizures
A.

When an officer seizes a vehicle, a General Offense Number (GON) shall be obtained, and a
Vehicle Report completed. This applies whether or not a tow company is used to move the
vehicle.
1.

B.

C.

Page 2 of 2

Officers shall document the seizure by writing “Seizure” in the “Hold” block, and
writing in the reason for the seizure in the “Reason For Investigation” block.

Seized vehicles will be placed into a long-term storage facility whenever possible.
1.

Officers should contact a Narcotics Sergeant or the Seizure Detective via the
Communications Section to respond when seizing vehicles.

2.

If a Narcotics Sergeant or Seizure Detective is not available to respond, officers should
take the vehicle to the SPD Processing Room. Leave a copy of the Vehicle Report on the
windshield and the keys in the vehicle. Notify the Seizure Detective that the vehicle is in
the Processing Room.

Vehicle seizures pursuant to Federal law will be made by the appropriate Federal law
enforcement agency. Impound and storage fees will not be billed to the City.

Seattle Police Department

Section

Policies and Procedures
Title:

6.270

Chapter:

6 - Search and Seizure

270 – Vehicle Pursuits

PHILOSOPHY
It is the Department’s goal to save lives while enforcing the law. Pursuits present a significantly increased risk
of injury or death to police officers, civilians, and suspects. Immediate capture of a criminal is a priority, but it
must be weighed against the increased risks that accompany a pursuit. To accomplish these goals this policy is
provided to control and regulate how officers undertake and perform pursuits.
As a practical matter, it is rare that the need for a pursuit will be so compelling as to justify any extended
pursuit.
POLICY
For the purposes of this Section, a pursuit exists when an officer initiates a vehicle stop and the driver resists the
order to stop, increases speed and/or takes evasive actions, and/or refuses to stop. Once the driver refuses to
obey the officer’s order, this policy and procedure takes effect.
It is the policy of the Department that pursuits are permissible only when the need for immediate capture
outweighs the danger created by the pursuit itself. Immediate capture shall apply to only the most serious
incidents. The circumstances justifying the decision to pursue must exist at the time of initiation. The suspected
crime of eluding will not, without additional circumstances, justify a pursuit.
Pursuits for traffic violations, misdemeanors, gross misdemeanors and most property crimes, alone, are to be
avoided; the infraction or criminal act will not, by itself, constitute justification for a pursuit, barring
extraordinary circumstances. Examples of extraordinary circumstances include, but are not limited to the
display of a weapon, or any situation where the suspect creates a clear danger to others. The extraordinary
circumstance must be present prior to the time that a pursuit is initiated. Officers, supervisors or commanders
will not be criticized or disciplined for either declining to initiate or deciding to terminate a pursuit.

I.

Initiation:
A.

Prior to initiating any pursuit, an officer must consider relevant factors, which may include:
•
•
•
•
•
•
•
•
•

II.

Seriousness of the originating offense
Road and weather conditions
Whether the identity of the suspect is known
Volume of car and foot traffic
Visibility
Location
Capability of police equipment
The officer’s own driving ability
The officer’s familiarity with the area

Operations:
A.

In any pursuit, only two marked units, not including one K9 vehicle, are authorized for active
involvement. A supervisor may approve additional units, depending on the circumstances
(number of suspects, suspect vehicles and officers in primary and secondary units).

B.

Units with civilian riders or passengers shall not participate in a pursuit, in any capacity.

Effective Date: 11/9/07

Page 1 of 4

Section 6.270

Vehicle Pursuits

III.

IV.

C.

The risk that accompanies vehicular pursuits is significantly higher for motorcycle units;
therefore, motorcycle units may initiate pursuits, but shall relinquish their pursuit to a marked
police car as soon as practical.

D.

Unmarked cars shall not participate in pursuits. However, an unmarked car with emergency
equipment may initiate a pursuit as a result of either the seriousness of an observed incident or
their assignment (for example, a robbery stakeout), but will yield the pursuit to a marked unit as
soon as possible.

E.

Ramming, the PIT maneuver, and roadblocks are prohibited as pursuit tactics. Some personnel
in specialized units have been trained in techniques to terminate a pursuit. Only these personnel
so trained annually may engage these techniques and only after obtaining the permission of a
supervisor.

F.

Per RCW 46.37, all pursuing vehicles shall utilize overhead lights and continuous siren, and
shall be operated with due regard for the safety of all persons.

Responsibilities:
A.

The primary unit shall immediately advise radio that a pursuit has been initiated and shall
update radio of all relevant details until relieved of this duty by the secondary unit. This shall
include speed, direction, location, reason for pursuit, presence of foot and vehicular traffic,
description of suspect vehicle and suspect(s).

B.

The secondary unit shall assume the responsibility for all radio transmissions listed above from
the primary unit. This will allow the primary unit to concentrate on the pursuit itself.

C.

The supervisor of the pursuing officer(s) is responsible for the pursuit until its termination.
This responsibility extends only to the question of whether the pursuit is within policy. In order
to make this determination, the supervisor of the pursuing unit shall immediately establish radio
contact with that unit and shall gather information regarding speed, location, direction of travel,
conditions and crime suspected from the pursuing officer, as soon as possible after initiation of
the pursuit. In the event that the pursuing unit’s supervisor is not available, any supervisor in the
precinct of assignment shall establish supervisory control, as detailed above. The supervisor is
not responsible for driver error.

D.

Communications shall immediately notify the supervisor and watch commander of the pursuit.
If the supervisor of the primary pursuing unit is not available, the supervisor for an adjoining
sector shall be notified and assigned.

Termination:
A.

B.

Pursuits shall be terminated when they are no longer reasonable. Generally, a pursuit will be
considered unreasonable when the danger created by the pursuit outweighs the danger to the
public if the suspect is not captured. While this determination is largely case by case, involving
the same factors considered at the initiation of the pursuit, there are some circumstances which
require the immediate termination of pursuit. These include:
1.

Suspect driving the wrong way on a limited access roadway.

2.

Pursuit entering a school zone during school hours.

3.

Actions by the driver that present an unacceptable hazard to officers, the public, or the
operator or passengers of the pursued vehicle. This may include factors such as speed,
leaving the roadway, or other facts that inform the pursuing officers that the risks of
continuation exceed the importance of capture.

A supervisor, any higher authority, or the primary pursuing unit may terminate pursuits.

Page 2 of 4

Section 6.270

Vehicle Pursuits

V.

Inter-jurisdictional pursuits:

VI.

A.

SPD units must receive specific supervisory authorization to continue a pursuit outside the city
limits of Seattle.

B.

When a SPD pursuit enters another jurisdiction, Communications shall notify the appropriate
agency and request assistance.

C.

SPD units will not join in another agency’s pursuit that extends into Seattle without a
supervisor’s approval.

Reporting:
A.

At the conclusion of every pursuit, regardless of the outcome, the supervisor will complete a
Supervisor’s Report of Vehicle Pursuit and forward it, along with any associated administrative
reports, to the Chief of Police through the primary pursuing unit’s chain of command. This
review shall include confirmation and details regarding supervisory controls exerted over the
pursuit.

B.

An analysis of these reports shall be completed by the Deputy Chief of Operations on an annual
basis.

VII. Use of Stop Sticks
A. Only officers trained in the use of tire deflation devices will deploy them.
B.

Tire deflation devices, such as the stop stick, may be used when the officer has probable cause to
believe that an occupant of a fleeing vehicle has committed or is committing a crime, and when the risk
of escape outweighs the risks inherent in using a tire deflation device.

C.

Except in emergencies, a supervisor should be notified of the intent to deploy a tire deflation device.
The supervisor reserves the right to rescind the decision to deploy.

D. The officer deploying tire deflation devices must communicate the location of the deployment to the
primary pursuing officer(s). The tire deflation devices must not be used if the primary pursuing officer
does not acknowledge the deployment.
E.

F

The deploying officer will remain with the device until it is retrieved. The device is to be:
1.

Retrieved as soon as possible to avoid unintended damage to police and civilian vehicles. After
each stop stick deployment the officer shall collect any damaged stop stick sections for return to
the manufacturer unless the device is required for retention by the evidence section (e.g. in the case
of malfunction, or when unintended injury results from the deployment).

2.

The officer will complete a Stop Stick Deployment Report (form 2.26), required for product
replacement.

3.

The officer will ensure that the used stop stick sections are replaced so that the unit is ready for the
next deployment.

Stop sticks are not intended for use on motorcycles. Use of Stop Sticks on a motorcycle will be
considered use of deadly force.

G. If a non-target vehicle sustains tire damage as a result of tire deflation device deployment, the deploying
officer should assist the motorist in obtaining roadside assistance.

Page 3 of 4

Vehicle Pursuits

Section 6.270

H. Use of the tire deflation devices shall be noted in General Offense Reports and other applicable
reports.

Page 4 of 4

Seattle Police Department

Section

Policies and Procedures
Title:

6.280

Chapter:

6 - Search and Seizure

280 - Warrant Arrests

REFERENCES
CALEA standards, 1.2.5, 74.3.1, 74.3.2, 81.2.9.

I.

General
A.

Only sworn police officers shall serve arrest warrants.

B.

When arresting a subject only for outstanding warrants, all warrants must be verified prior to
booking.
1.

C.

II.

Occasionally, an agency will request that the warrant be located in WACIC before they will
send the warrant to the Jail.
1.

Call the Data Center at 684-5426.

2.

Ask that the warrant be “located”, and that the agency issuing the warrant be called and
asked to send a copy of the warrant to the King County Jail.

3.

Provide the Data Center with the SPD General Offense Number.

Warrant Control
A.

B.

III.

When booking a subject on new charges, it is not necessary to clear warrants.

The Department is responsible for holding, filing, and control on all Superior Court warrants
issued against Seattle Police cases.
1.

Felony warrants are located in the Data Center, 5th floor of the Seattle Police
Headquarters.

2.

Misdemeanor warrant records are maintained by Seattle Municipal Court (SMC).

Other Superior and Municipal Court warrants are handled by the King County Sheriff.

Warrant Verification
A.

Outstanding SMC warrants for an individual may be found in WACIC, but sometimes are found
in the Municipal Court Information System Database (MCIS). The following steps should be
followed to determine if the suspect has an outstanding warrant for his arrest:
1.

If the officer receives warrant information back on the suspect then record the warrant
number listed on the warrant hit.

2.

The next step is to access the SPD In-Web (on the VMDT click “F7” then “CF3 Web”)
and wait for the home page to load).

3.

Proceed and click on the “Verify a Misdemeanor Warrant ” link.

4.

Enter the warrant number in the box provided and click “search”.

5.

The SMC Database will provide you with information for the requested warrant number
and also any other warrants that match the suspect’s name and description.

6.

Consider the following factors before deciding whether to verify the warrant:

Effective Date: 11/15/07

Page 1 of 6

Section 6.280

Warrant Arrests

7.

8.

a.

Confirm the suspect in front of you matches details on the warrant.

b.

Make sure that the charge box lists an actual criminal charge for which a
suspect can be arrested.

c.

Confirm that the title of the person who issued the warrant is a Seattle
Municipal Court Judge, Pro-tem Judge or Magistrate.

d.

Verify that the bail amount is greater than $0 Dollars. No-bail warrants will be
listed as such. Warrants with a $0 bail amount indicate problem warrants
which will not be verified.

To review the warrant(s) click on the “View all Warrants” link.
a.

If the officer wants to verify a warrant and book the person into jail, click on
the “Yes, print all warrants to King County Jail” button.

b.

If the officer does not want to verify the warrant then click on the “No, return to
Warrant Search results” button.

SPD Data Center (#684-5433) is only for use if the VMDT system is not functioning.
a.

IV.

V.

Warrant Service Procedure
A.

After a warrant is verified, the suspect may be taken into custody and transported to a police
facility or directly to Jail.

B.

The arrestee must be advised:
1.

They were arrested under the authority of a warrant.

2.

The nature of the warrant.

3.

The amount of bail, if any.

When an Arrestee Indicates They Can Post Bail
A.

If at any point prior to being booked into the King County Jail the arrestee indicates that they
have the ability to post bail on a bailable warrant or charge, they must be allowed the
opportunity to do so.
1.

During business hours, persons arrested on SMC misdemeanor warrants can be taken to
the payment window on the first floor of the Seattle Municipal Court to post their bail.

2.

After business hours, persons arrested on SMC misdemeanor warrants will be taken to
the bail window inside the main entrance of the King County Jail. They will not be
taken to the pre-book or booking areas.

3.

Persons arrested on other agency warrants will be taken to the bail window inside the
main entrance of the King County Jail, 24 hours a day.
a.

VI.

Verify felony warrants by telephoning the Data Center, 684-5426.

King County will accept bail on all warrants except Enumclaw, Black
Diamond, and Kent. When arresting a suspect from one of these 3 agencies,
other arrangements must be made, such as a direct transfer to the other agency.

When an Arrestee Cannot Post Bail
A.

If the subject cannot post bail on their warrant, they will be booked into the King County Jail.

B.

Upon arrival at the Jail, confirm that the Jail has received a copy of the warrant.

Page 2 of 6

Section 6.280

Warrant Arrests

1.

If the warrant has not arrived at the Jail, call the agency with whom the warrant was
verified, advise them that the arrestee is at the King County Jail, and request that they
send a copy of the warrant.

VII. Transferring Prisoners Directly to Another Agency
A.

When an agency requests that an arrestee be transported somewhere other than the King County
Jail, the request must be screened and approved by a sworn SPD supervisor.

VIII. Directly From Another Agency
A.

In the interest of fostering a good rapport with other law enforcement agencies, requests to
transfer a prisoner with a Seattle Municipal Court (SMC) warrant to Seattle Police custody will
be accommodated whenever possible, as long as response time and safety are not adversely
impacted.

B.

The transfer locations should be within the guidelines listed below. The transfer location can be
modified with the approval of a sergeant.
1.

North and South Precinct personnel will generally not go outside of King County to the
north or south of the Orilla Rd./S. 188th Street exit on I-5.

2

East Precinct personnel will generally not go beyond the east end of the SR-520 bridge
or east of Mercer Island on I-90.

C.

If the transferring agency takes the arrestee directly to a Seattle Police precinct, the Duty Officer
or a patrol officer will process the transfer at the precinct.

D.

SPD’s goals when accepting a transfer are to book the arrestee without impairing officer safety,
the safety of the arrestee or incurring unnecessary liability. If these objectives cannot be met,
then the transfer may be declined. Whenever a decline is made a Watch Commander shall be
advised.
1.

The type of offense should be taken into account when considering a decline to transfer.
Crimes involving violence or other threat to public safety should be accepted for
transfer if possible. Some examples are:
a.

Assault,

b.

Domestic Violence related crimes,

c.

Crimes involving weapons.

NOTE: The dollar amount of the warrant may be taken into account when considering
the expenditure of Department resources. However, this should not be the sole
determining factor in deciding whether to accept or decline a transport.
2.

3.

Injured or combative arrestees will generally not be transferred to Seattle Police
custody.
a.

Medical treatment should not be delayed to accommodate a transfer.

b.

For officer safety a combative arrestee should be directly transported to the jail.

Arrestees who have a questionable pre-existing health condition (including pregnancy)
shall be screened with the King County Jail Nurse (296-1214) before the transfer is
agreed to.
a.

Under RCW 70.24 information regarding sexually transmitted disease,
including HIV/AIDS, may not be discussed with another person without the
permission of the person with the infection.

b.

Other contagious diseases may be discussed with those persons who have a
need to know. Patient confidentiality should always be considered.
Page 3 of 6

Section 6.280

Warrant Arrests

c.
E.

Dispatcher Responsibilities
1.

Obtain the following information:
a.

Arrestee’s full name and date of birth,

b.

Requested location and time of the transfer,

c.

Phone number of the agency or dispatch center requesting transfer.

2.

Run the arrestee’s name and determine if the warrant is valid.

3.

Advise the nearest patrol sector supervisor of the transfer request.
a.

4.

Contact the requesting agency by phone and screen the transfer request in accordance
with the criteria in this Section.
a.

Ensure the transfer location and time is acceptable.

2.

If the transfer is acceptable advise Communications to dispatch officers for the transfer.

3.

If the transfer is not acceptable decline the transfer.
a.

Advise the Watch Commander and Communications immediately.

Officer Responsibilities
1.

Promptly respond to the transfer location. Advise Communications if there will be a
delay.

2.

Check for and ask the arrestee about any injuries, illness, or pre-existing medical
conditions (such as pregnancy).

3.

4.

5.

a.

See Section VIII D.

b.

Contact a supervisor if the arrestee is injured, ill, or has a pre-existing medical
condition.

Obtain information about the circumstances about the arrest.
a.

Time and location of arrest.

b.

Reason for stop.

c.

Transferring agency’s case number, if any.

Document the prisoner’s property on the Superform.
a.

Count prisoner’s money with arresting officer.

b.

Do not accept any evidence found by the arresting officer.

Determine if arrestee can post bail.
a.

6.
Page 4 of 6

A minimum of two officers should be dispatched.

Supervisor Responsibilities
1.

G.

The supervisor will contact the requesting agency and screen the transfer. The
patrol supervisor has the final decision on accepting or declining the transfer,
the number of units needed and the transfer location.

Dispatch units if the transfer is authorized.
a.

F.

A pre-existing health condition might require an extended hospital stay with a
guard.

If the arrestee can post bail refer to Section V.

Promptly transport the arrestee to the King County Jail or the precinct.

Section 6.280

Warrant Arrests

7.

IX.

Documenting a Warrant Arrest
A.

X.

Complete a General Offense Report or Supplemental Report with “WarrarrMisdemeanor” or “Warrarr-Felony” listed in the Offenses block and follow routine
arrest and booking procedures.

Anytime a person is arrested on a State of Washington warrant, regardless of whether they are
allowed to post bail, are booked into the King County Jail, or are turned over to another agency,
the arrest shall be documented.
B.

In addition to all other arrest procedure requirements, the arresting officer will:1. For
SPD warrants only, complete a Supplemental Report.

2.

For SPD warrants with new charges, complete a General Offense Report with the new
charges and the warrant information. Link the new report to the original General
Offense Report and reference the original General Offense Number in the narrative.

3.

For outside agency warrants, complete a General Offense Report.4.
Complete
a
Superform for arrestees booked into jail, listing all verified outstanding warrants. A
Superform is not necessary when an arrestee is allowed to post bail, or is turned over to
another agency.

Fugitive Warrant Arrests
A.

Warrant Verifier Responsibilities
1.

B.

Forward the NCIC hit to the Fugitive Warrants Squad handle and the Data Center – All
handle via VMAIL.

Officer Responsibilities – Out-of-State Felony Warrant Arrest Only
1.

Obtain a new General Offense Number and complete a General Offense Report. List
“Warrarr-Fugitive” in the Offenses block.

2.

Complete a Superform including the statement of probable cause.
a.

C.

Include the jurisdiction holding the warrant, date the warrant was issued,
warrant number, charges, and bond information (if known).

3.

Complete an Officer Statement.

4.

Send the General Offense Report to a supervisor for approval and notify the supervisor
directly.

5.

Place any paper documents in an Alert packet addressed to the Fugitive Warrant Squad
and hand deliver it to Data Center, 5th floor of the Seattle Police Headquarters.

Officer Responsibilities – Out-of-State Felony Warrant Arrest with Other Arrest
1.

Obtain a new General Offense Number for the warrant and complete a General Offense
Report. List “Warrarr-Fugitive” in the Offenses block. Reference the General Offense
Number associated with the incident/non-warrant arrest in the narrative.

2.

Complete a Superform including the statement of probable cause.
a. Include the jurisdiction holding the warrant, date the warrant was issued, warrant
number, charges, and bond information (if known).

3.

Complete an Officer Statement.

4.

Complete a second General Offense Report for the incident/non-warrant arrest, link it to
the warrant report, and reference the warrant General Offense Number in the narrative.
Page 5 of 6

Section 6.280

Warrant Arrests

5.

If you are booking the suspect for additional offenses, complete a Superform including
the statement of probable cause for crimes associated with the incident.

6. Complete an Officer Statement.
7. Send the General Offense Report to a supervisor for approval and notify the supervisor
directly.
8. Place any paper docuements in an Alert packet addressed to the Fugitive Warrant Squad and
hand deliver it to Data Center, 5th floor of the Seattle Police Headquarters.
NOTE: If you are not booking the suspect for the other offense(s), a second Superform is not
necessary. However, a second General Offense Report is required.
D.

Page 6 of 6

Supervisor Responsibilities
1.

Immediately review the General Offense Report and, after approval, route it for
transcription as normal.

2.

Send a VMAIL titled “Alert Packet” to the Fugitive Warrants Squad handle and the
Records transcription handle. The VMAIL will contain the General Offense Number.

Seattle Police Department
Policies and Procedures
Title:

Section

7.010

Chapter:

7 - Evidence and Property

010 – Converting Property/Evidence
for Department Use

REFERENCES
CALEA standards, 84.1 & 17.5.

POLICY
The Seattle Police Department will convert or retain evidence and found property, that is not needed in a judicial
proceeding and where there is no owner known, for Department use as provided by the RCW and the SMC.
Property will only be converted for use or trade after a thorough, documented investigation and approval process
has taken place.

I.

Justification
A.

B.

II.

An employee of the Seattle Police Department who wishes to convert evidence or found
property for Department use will document on a Memorandum to their immediate supervisor the
following:
1.

A detailed description of the item

2.

The intended use of the item. Indicate if the item is to be used or traded. If the item is
to be converted for trade, the requestor must indicate the item that will be received in
the trade and complete information regarding the vendor. If the item to be traded is a
firearm, the purchaser/vendor must possess a valid Federal Firearms License (FFL). A
copy of the vendor’s FFL must be attached to all accompanying conversion paperwork.

3.

How converting the item for Department use will further the mission of the Seattle
Police Department.

The requestor’s immediate supervisor will review the Memorandum and determine whether
conversion is justified. The supervisor will indicate approval by signing the Memorandum.

Evidence Notification
A.

Once the justification for conversion has been approved, the requestor will send a copy of the
Memorandum to the Evidence Unit. The requestor will include their phone number and unit
number on the copy sent to the Evidence Unit.
1.

The Evidence Unit officer assigned to investigate property conversion will maintain a
file of these Memorandums.

2.

The Evidence Unit will complete a search for the requested item. If the item is found
and in the status of ‘Release to Director’ the requester will be contacted by the
Evidence Unit. If the item is not currently in possession of the Department, the
Evidence Unit will include the item on a ‘watch list.’

3.

If the item becomes available the Evidence Unit will notify the requestor. When several
individuals are requesting the same item, the Evidence Unit will notify the requestors
on a ‘first come, first served’ basis.
a.

Effective Date: 11/19/07

The requestor must respond to the Evidence Unit and inspect the item sought
for conversion. At that time the requester will obtain a complete description of
Page 1 of 3

Converting Property/Evidence for Department Use

Section 7.010

the item sought for conversion including make, model, serial number and the
related General Offense Number.
b.

III.

Investigation and Approval
A.

If the requester decides to convert the property identified by the Evidence Unit, they will
complete the required information on the Property Conversion (form 12.3a).

B.

The requester must then take the Property Conversion (form 12.3a) with them and have their
chain of command approve the conversion by signing the form.

C.

The requester will then send the approved Property Conversion (form 12.3a) to the Evidence
Unit detective who will begin the investigation.

D.

The investigation will be documented on the Property Conversion Investigation (form 12.3b).
An investigation will be completed on the property sought for conversion to determine that the
property:
1.

Is not needed in a judicial proceeding,

2.

Is not listed as a missing or stolen item,

3.

Does not have a known owner who has a legal right to have the property returned to
them.

E.

The Evidence Unit officer assigned to investigate the conversion of property will adhere to the
guidelines set out in the Evidence Unit manual regarding the conversion of property.

F.

Once the Evidence Unit officer completes the investigation they will send the completed packet
to the Deputy Chief of Administration through their chain of command. The approval process
will insure that the Department is adhering to statute and Department policy in property
conversion practices. The Evidence Unit officer’s chain of command will review the paperwork
and will deliver it to the Deputy Chief of Administration. If a person in the Evidence Unit
officer’s chain of command does not approve of the conversion, they will contact the Evidence
Unit officer with their concerns.
1.

IV.

The requestor will be given 10 days to respond to the Evidence Unit and
determine if they intend to begin the conversion process. If the requestor does
not respond within the 10 days the Evidence Unit will notify the next person on
the list who is looking for the specific item.

The Deputy Chief of Administration will review the packet and notify the Evidence
Unit officer that the conversion has been approved or denied. If the Deputy Chief of
Administration approves the conversion, they will send the completed packet to the
Director of Fiscal, Property and Fleet Management. If denied, the packet will be sent to
the Evidence Unit officer who will notify the requestor of the status of the conversion.

Fiscal, Property and Fleet Management
A.

The Director of Fiscal, Property and Fleet Management will review the conversion packet
received from the Deputy Chief of Administration.
1.

The Director of Fiscal, Property and Fleet Management will forward the approved
packet to the Quartermaster Unit.

2.

The Quartermaster will assign a “retain number” property tag for each item approved
and enter the number in the approved packet. The converted property will be entered
into the Quartermaster’s inventory.
a.

Page 2 of 3

The “retain number” will be entered on the approved packet, and the property
tag will be attached to the packet.

Converting Property/Evidence for Department Use

V.

b.

A log will be maintained of all assigned numbers. The log will contain the
date, General Offense Number, item description, unit, and contact person.

c.

The approved packet and attached property tags will be hand delivered to the
Evidence Unit officer.

Evidence Unit
A.

The Evidence Unit officer will contact the requestor and inform them the property is ready for
pick up.
1.

A supervisor of the requesting unit must respond to the Evidence Unit and sign for the
property on the Property Conversion Investigation (form 12.3b).

2.

The property tag will be physically attached to the item.

3.

The signed and completed Converted Packet will be returned to the Fiscal Unit.
a.

VI.

Section 7.010

The Evidence Unit will assign an estimated value of the property on the
Property Conversion (form 12.3a).

Fiscal Unit
A.

The Fiscal Unit will enter the converted/retained property number, description, unit, and
estimated value in the Summit Fixed Asset System (FAS). The FAS assigns a unique Asset ID
number for each item entered. The Asset ID number will be recorded on the Property
Conversion (form 12.3a).
1.

The Fiscal Unit will retain the completed packet for 5 years plus the current year of all
items except for firearms. The paperwork for converted firearms will be permanently
retained.

2.

Fiscal will submit an annual report of all converted/retained property to the Mayor's
Office.

VII. Unit Inventories
A.

The commander of a unit receiving converted property will record the property in the unit
inventory. When a new commander is assigned to a unit, the incoming and outgoing
commanders will perform a joint inventory of the unit that will be reconciled with the
Quartermaster’s inventory.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

7.020

Chapter:

7 - Evidence and Property

020 – Evidence, Private Property
Collection & Release

REFERENCES
CALEA standards, 84.1.8, 83.3.1, 83.2.1, 83.3.2, 84.1.1, 84.1.2
RCW 7.69.030 & RCW 9.68A.120

POLICY
This Department will make every reasonable effort to recover lost or stolen property, to identify rightful owners,
and to ensure its prompt return. Recovered evidence will be handled in a manner to ensure a successful
investigation and prosecution of the suspected crime.
All evidence shall be handled, packaged, and submitted per the guidelines in the on-line WSP Physical Evidence
handbook, SPD Evidence Packaging Guide and the SPD After Hours Evidence Submission manual. In the event
of inadvertent conflicts between these documents, the SPD Evidence Packaging Guide shall be the controlling
document.
While handling evidence and property, officers will follow exposure control procedures when necessary (See
DP&P 1.265a-Exposure Control).

I. Guidelines
A. Employees shall not retain any found property or evidence that has come into their possession through
the course of their official duties for personal use.
B.

Once an employee has taken possession of an item, the item must be placed into the Evidence Unit or
other authorized evidence storage area as soon as possible, but no later than the completion of the
employee’s shift.

C.

Information concerning collected items or property shall not be inappropriately disclosed to those
outside the criminal justice system.

D. The Seattle Police Department has legal authority to take certain types of property into possession
(RCW 63.21.050). The property must meet one of the following criteria to be taken into possession.

E.

1.

There is reasonable suspicion that the property is evidence of a crime.

2.

Any item that is dangerous or illegal to possess or presents a danger to the public.

3.

Found property where the owner is known or it is reasonably believed that the owner can be
located.

4.

Any item of found property that has an apparent value over $25.00.

Property may be ‘detained’ while the officer investigates the circumstances and screens for the listed
criteria. Once the property is taken into possession, it must be placed into the Evidence Unit. The
release of these items is closely regulated by statue; therefore, officers are encouraged to screen items
carefully prior to taking possession of any property.

Effective Date: 11/16/07

Page 1 of 7

Evidence, Private Property Collection & Release

Section 7.020

II. Physical Evidence – General Procedures
A. The Seattle Police Department will generally adhere to the guidelines set by the Washington State Patrol
Crime Laboratory Division’s Physical Evidence Handbook for collecting, packaging and storing
evidence. The Evidence Unit, WSP Crime Laboratory or the proper follow up unit may be contacted
with questions about evidence handling.
B.

C.

Identifying Evidence and Chain of Custody
1.

When evidence is located, the officer will note the location and condition of the item. If the officer
chooses to photograph the item, it should be done prior to moving the evidence and should include
a scale reference (small ruler). As soon as the evidence is taken into possession, the finder will
label the item listing their name, serial number and General Offense Number. The item should be
retained by the officer who recovered it until it is submitted into evidence. The chain of custody
must be documented on the General Offense Report.

2.

When evidence is collected specifically for the purposes of testing or comparison, similar materials
or substances from a known source should be collected and submitted for comparison purposes.
The collection of known samples is a critical component of the evidentiary process. Types of
evidence requiring samples for comparison may include hair, fibers, fabrics, paint, glass, wood,
soil, tool marks, shoes and blood.

Labeling and Packaging
1.

2.

Barcoded Evidence Label
a.

The barcoded evidence label is used to document and identify the item as evidence.

b.

Each individual item of evidence requires a barcoded evidence label.

c.

The barcoded evidence label may be attached directly to the item or to the item’s packaging.
Care should be taken so that attaching the label directly to the item doesn’t damage the item.

d.

The Evidence Unit will not accept an item that is not properly labeled or documented.

e.

Narcotics and currency envelopes require a barcoded evidence label. Additional fields printed
on the envelopes must also be completed.

Packaging
a.

3.

Marking
a.

4.

An item should be packaged in a manner that does not diminish its evidentiary value. Refer to
the Washington State Patrol Physical Evidence Handbook or the SPD Evidence Packaging
Guide for proper packaging techniques or call the appropriate follow up unit or Evidence Unit.

The ‘marking’ of evidence should not be needed if the item is properly labeled and packaged.
If an item is to be marked, the mark should be small, legible and distinctive. The marking
should not diminish the value of the property and not be easily duplicated. A recommended
procedure is for officers to use their own initials for marking evidence.

Sealing
a.

Not all items are required to be in a sealed package.

b.

To seal evidence packaging, use only clear packing tape provided by the Evidence Unit or
Quartermaster. Initial across the sealed opening.

c.

When completing the Property Report, indicate the item is sealed by including one of the
codes listed below in the Description field.

SSSC = Sealed Sack Said to Contain
Page 2 of 7

Evidence, Private Property Collection & Release

Section 7.020

SESC = Sealed Envelope Said to Contain
SBSC = Sealed Box Said to Contain
SNESC = Sealed Narcotic Envelope Said to Contain
SNBSC = Sealed Narcotic Box Said to Contain
SCESC = Sealed Currency Envelope Said to Contain
SADBSC = Sealed Air Dry Bag Said to Contain
SCSC = Sealed Can Said to Contain
SPSC = Sealed Package Said to Contain
SPBSC = Sealed Plastic Baggy Said to Contain
D. Checking out evidence

E.

1.

When an employee checks out evidence from the Evidence Unit, they are personally responsible
for that evidence until it is turned over to the court, returned to the owner, or returned to the
Evidence Unit.

2.

The officer must provide the Evidence Unit with the court cause number from the subpoena
regarding the case the evidence is needed for and complete any other documentation that is
required by the Evidence Unit. The court tracks submitted evidence by cause number and not by
the SPD General Offense Number. The only way for the department to track these items once they
are turned over to the court is through the cause number.

3.

When evidence is left with the prosecuting attorney in court, the officer or investigator who
checked out the evidence shall have the prosecutor sign the pink copy and print their name and
Washington State Bar number on the Receipt for Evidence (form 13.2). The officer or investigator
must immediately return one copy of the Receipt for Evidence to the Evidence Unit while the other
copy remains in court with the item(s).

Laboratory processing of evidence
1.

The primary investigator assigned to the case shall make the determination to submit an item of
evidence to the WSP Crime Lab.

2.

Any items to be submitted to the lab shall be packaged according to guidelines published in the
WSP Physical Evidence Handbook. The Request for Laboratory Examination shall be completed
by the investigator and submitted with the item.

3.

The Evidence Unit will arrange the delivery and pick up of items to and from the laboratories. All
standard documentation of evidence transfers shall apply.

4.

A form letter requesting written examination results shall be attached to the Request for Laboratory
Examination.

III. Special Physical Evidence
A. Dangerous/Hazardous Evidence (See DP&P – Bomb Threats and Explosive Devices and DP&P –
Hazardous Conditions).
1.

B.

When officers encounter evidence related to biohazards, chemicals, or explosives, they will follow
department procedures for notification and response. The Evidence Unit will not accept
dangerous/hazardous material unless it is first screened by the specialized unit that deals with these
items. If these items are brought to the Evidence Unit without prior screening, the Evidence Unit
will refuse the item and initiate a Haz-Mat or Bomb Threat response.

Unknown Items

Page 3 of 7

Evidence, Private Property Collection & Release

C.

Section 7.020

1.

Due to facility and personal safety concerns, the Evidence Unit will not accept unknown items
unless a search warrant to open or examine the item is being obtained. This includes, but is not
limited to: locked safes, briefcases and luggage. Officers and Detectives should contact the
Evidence Unit before bringing these types of items.

2.

If the Evidence Unit is not contacted regarding the status of a search warrant within 3 business
days, the item will be administratively opened and inventoried. This should not be construed as a
method to avoid obtaining a search warrant when legally required.

Special Physical Evidence Procedures
1.

Ammunition (See DP&P – Bomb Threats and Explosive Devices)
a.

2.

The Evidence Unit will take ammunition smaller than .50 caliber. If officers encounter a large
quantity of ammunition and want to place it into evidence, they should screen the incident
with the Evidence Unit.

Boats (See DP&P – Boating Accidents)
a.

If probable cause exists to believe that the boat constitutes evidence of a crime or contains
evidence of a crime, the officer will:
(1) Complete the Vessel, Watercraft, or Obstruction Theft and Impound Report (form 5.42).
(2) Notify the Harbor Patrol Unit to arrange for the boat to be towed. All impounds will be
stored at the Harbor Patrol Unit boat shed on Lake Union.

3.

Cash (See DP&P – Evidence Money Submission)

4.

Cellular phone/pagers

5.

a.

All cellular phones and pagers must be turned off prior to being placed into evidence.

b.

When completing paperwork, document the item’s phone number (with area code) as an
owner applied number.

Computers
a.

If there is a question as to how to take a computer into evidence, the officer should call the
Computer Forensics Unit or the Evidence Unit.

6.

35 mm film, Polaroid’s Advanced Photo System (APS) film, digital images and video images. (See
DP&P -Film, Polaroid and Digital Images)

7.

Firearms (See DP&P – Firearms as Evidence).

8.

Fireworks (See DP&P – Fireworks Disposal and Disposition).

9.

Knives
a.

If the knife will not be processed for biological evidence or for latent prints, the blade of the
knife should be covered to prevent injury during handling.

10. Large Items
a.

Large or heavy items should be screened with the Evidence Unit to determine if alternative
storage is required.

11. Narcotics (Note: the term “narcotics” is meant to include all controlled substances, for the purposes
of this section.)
a.

Page 4 of 7

Seized narcotics will be packaged using a “Narcotics only” envelope (form 9.17) and must be
weighed on a digital scale prior to being packaged. The majority of narcotics submitted as
evidence will fit into a narcotics envelope. Narcotics that will not fit into the envelope will be
packaged and sealed according to the on-line evidence packaging guidelines, located on the

Evidence, Private Property Collection & Release

Section 7.020

SPD In-Web. Narcotics that are going to be submitted with the packaging they were recovered
in will be weighed with that packaging. If the officer places the narcotics in additional
packaging, the narcotics will be weighed before being placed in additional packaging. If the
narcotics are going to be removed from the original packaging and the packaging is not going
to be included in the narcotics envelope, the narcotics will be weighed without the packaging.
Narcotics should not be packaged in the container they were recovered in, such as film
canisters or tin mint boxes. If the container is to be tested for trace evidence it should be
packaged separately in a sealed envelope the same way that paraphernalia is packaged.
(1) Weighing and packaging procedure:
i.

A digital scale and printer will be located in each precinct, the Narcotics Section and
the Evidence Unit. The scales will weigh items from 0.1grams to 2100 grams. It is
important that items heavier than 2100 grams, or approximately 4.6 lbs., not be
placed on the scale pan or damage to the scales may occur. The Equipment and
Facilities Coordinators will maintain the scales and printers. If a scale is not
functioning the evidence must be transported to a working scale to complete the
procedure.

ii.

Turn the scale on by pushing the on/off button and wait for the word ‘Stable’ to
appear in the upper left-hand corner of the scale display. The scale should read
‘Weight 0.0 grams’.

iii. Place the narcotics on the scale pan, making sure that nothing else is touching the
pan. If the narcotics to be submitted are wrapped in packaging (for example, in a
paper bindle or wrapped in plastic) weigh the narcotics in the packaging material.
iv. Once the narcotics have been placed on the pan, wait for the measured weight to
show on the display and ‘Stable’ to appear in the upper left-hand corner. Once the
stable weight appears, press the ‘print’ button on the scale.
v.

Once ‘print’ has been pushed the printer will produce a receipt that records the time
and date, the scale balance ID number, the ‘user number’ which indicates the unit
the scale is assigned to, and the weight of the narcotics in grams.

vi. Advance the receipt by pressing the ‘feed’ button on the printer until the printout can
be read. Tear the receipt off.
vii. Complete the front of the narcotics envelope using a ballpoint pen.
viii. The white copy of the receipt will be placed in the narcotics envelope with the
seized narcotics. Make sure that the receipt faces out the backside of the envelope
and can be clearly read. The officer may retain the yellow copy of the receipt for
later reference.
ix. Seal the envelope by removing the protective strip and folding over the adhesive
flap. Once the envelope is sealed the person who sealed it will initial the box on the
sealed flap. Submit the item to evidence per established procedure.
x.

Record the serial number of the envelope in the Cross Reference field of the Drug
Item screen and the recorded weight of the narcotics in the Quantity and Unit fields
of the Drug Item screen.

12. Needles/syringes
a.

The Evidence Unit will generally not accept a syringe. Officers should review the handling of
syringes as described in DP&P – Exposure Control.

13. Vehicles (See DP&P – Vehicle Evidence and Seizures).

IV. Found Property
Page 5 of 7

Evidence, Private Property Collection & Release

Section 7.020

A. Under state law (RCW 63.21), a citizen has the right to make a claim to certain types of found property.
If the finder complies with legal procedures, the finder may obtain ownership of the property. The
Seattle Police Department will handle the disposition of found property on a General Offense Report.
List “Property-Found” in the Offenses block and fill out the Found Property Template.
B.

A citizen can not make a claim to found property if any of the following circumstances apply:
1.

The property’s owner is known.
a.

2.

The property is illegal to possess.
a.

3.

A found vehicle will be handled on a Vehicle Report (form 5.5). Found boats and boating
equipment may be treated as found property. If a boat is the found item, the Harbor Patrol
Unit has responsibility for safekeeping and follow-up.

The finder is a government employee at work.
a.

C.

If the found property is illegal to possess, a General Offense Report will be completed. List
the finder as a witness and place the item into evidence. Civilian employees will not take
possession of illegal items, but will call a police officer to respond to their location to recover
the property.

A found motor vehicle.
a.

4.

If the owner of found property is known, a General Offense Report will be completed and the
officer will try to contact the owner and return the property. If the owner cannot be contacted
or it is impractical to return the property to the owner, the officer will place the property into
evidence. The Property Release Notice (form 13.9), provided by Evidence, should be mailed
to the owner. The officer will sign the Property Disposition Authorization (form 1.17),
authorizing the Evidence Unit to release the property to the owner.

If a government employee finds the property while at work, complete the General Offense
Report and place the item into evidence.

If the property is eligible to be claimed, ask the finder if they wish to make a claim on the property.
Complete the General Offense Report. If the item is estimated to be over $25.00 in value, the property
must be taken into custody and placed into the Evidence Unit. If the value is $25.00 or less, the finder
may have the option of keeping the property. Instruct the finder to carefully read the ‘Notice To
Finders.’.

D. The Burglary and Harbor Patrol Units will complete the appropriate follow-up on found property.
E.

Found Narcotics
1.

Found narcotics with no suspect information may be reported on a General Offense Report. When
narcotics are submitted as found property, complete a Property Disposition Authorization (form
1.17) at the Evidence Unit. Found narcotics must be packaged in a Narcotics Envelope.

V. Safekeeping
A. If an officer arrests and books a person into the King County Jail and they have property that the Jail
will not take, and this property is not contraband or evidence, the officer may place the property into
safekeeping at the Evidence Unit.
1.

When prisoner property is refused at the Jail and must be kept for safekeeping, the transporting
officer will complete a SKO Tag (form 12.8)
a.

2.

Page 6 of 7

A tag is required for each item you will be submitting to the Evidence Unit.

Detach the top copy of the SKO Tag and give it to the jail staff. This notifies the property owner
that SPD has their property and that we will hold it for them for 60 days. It also provides them
with contact information for the Evidence Unit.

Evidence, Private Property Collection & Release

3.

Section 7.020

Complete a Property Report and place a barcoded evidence label on the back of the second copy.
Attach the second copy to the item and submit it to Evidence.
a.

SKO items may now be listed on the same Property Report as evidence items submitted under
the same General Offense Number.

b.

Money and perishable items will not be accepted for safekeeping. Money shall remain with
the arrestee. Perishable items should be documented, and then discarded.

VI. Releasing Evidence
A. Evidence should be released once it has been determined that it is no longer needed. Evidence will be
released using the Property Disposition Authorization (form 1.17) or, if being returned to the owner, a
direct signature to Release of Evidence (form 13.1) by the authorizing Officer/Detective will suffice.
B.

The Property Disposition Authorization gives three options: “Release to Owner”, “Release to Director”,
and “Do Not Release”.
1.

If the item is legal to possess and a person is able to show reasonable proof of ownership, the item
must be released to the owner.
a.

C.

To release property to the legal owner, a Property Release Letter (form 13.9) will be
completed and sent to the owner by the officer or detective wishing to release the property to
the owner. The owner must pick up the property in 60 days or the property will be turned
over to the Director for final disposition. Complete a Supplemental Report to document the
actions taken to notify the owner. Forward a copy of the Property Release Letter to Data
Center.. An owner may be notified by telephone but that alone will not satisfy the RCW
requirement. Notification must also be made in writing.

2.

If the item is contraband, the owner cannot be identified, or the court directs another release, the
item will be released to the Director.

3.

If an employee receives a request to release the property and the item is still needed, mark ‘Do Not
Release’ and note the reason on the Property Disposition Authorization. If the form is not returned
within 30 days of being sent out, the director will automatically dispose of the listed property.

Release of evidence by other than an involved officer
1.

If the arresting officer is unavailable to release evidence or property (for example if they are on
extended sick leave, retired, resigned, etc.), the arresting officer’s sergeant or above will be
responsible for the release of the evidence.

D. Release of Firearms
1.

Prior to completing the Property Disposition Authorization (form 1.17) the person completing the
form shall:
a.

Attempt to obtain a Washington DOL registration for the firearm.

b.

Check WACIC/NCIC to verify that the firearm is not listed as stolen or missing.

c.

Print out all of the results of the queries and forward them to Data Center or attach the results
to a General Offense Report or Supplemental Report.

2.

If a registration, stolen, or missing hit is found the officer must attempt to locate the owner of the
firearm. All attempts to locate the owner shall be documented on a General Offense Report or
Supplemental Report.

3.

The Evidence Unit will check the owner’s status to legally possess a firearm through the Records
Section prior to releasing a firearm.

Page 7 of 7

Evidence, Private Property Collection & Release

Section 7.020

1. Prior to completing the Property Disposition Authorization (form 1.17) the person completing the form
shall:
a. Attempt to obtain a Washington DOL registration for the firearm.
b. Check WACIC/NCIC to verify that the firearm is not listed as stolen or missing.
c. Print out all of the results of the queries and forward them to Data Center or attach the results to
a General Offense Report or Supplemental Report.
2. If a registration, stolen, or missing hit is found the officer must attempt to locate the owner of the
firearm. All attempts to locate the owner shall be documented on a General Offense Report or
Supplemental Report.
3. The Evidence Unit will check the owner’s status to legally possess a firearm through the Records
Section prior to releasing a firearm.

Page 8 of 8

Seattle Police Department
Policies and Procedures
Title:

Section

7.030

Chapter:

7 - Evidence and Property

030 – Film, Polaroid, Digital &
Video Imaging

POLICY
Seattle Department employees will ensure that imaging evidence be collected and stored properly to maintain the
proper chain of custody, and the integrity of the collected material.

I.

II.

Guidelines
A.

The Seattle Police Department currently uses Polaroid Cameras, Film Cameras, Digital Cameras,
Analog Video Cameras, Advanced Photo System (APS) Cameras and Digital Video Cameras.
Each piece of equipment uses its own “storage medium” (e.g. 35 mm film, Polaroid Film, Digital
image memory cards, computer storage disks, and videotape).

B.

If the camera has the capability to display date and time, turn this feature off so that the date and
time does not show on the image.

C.

Do not delete images off a digital memory card or a computer storage disk. Submit the card or
disk unaltered.

D.

Only one General Offense Number will be associated with an individual storage medium.

E.

In order to conserve network computer disc storage and to preserve the original image file,
images will not be downloaded or copied onto a Department network computer. The Photo Lab
will supply a working copy of any specific images. A commander must get approval from the
Photo Lab Supervisor if images for evidence need to be downloaded to a network computer.

Still Images
A.

Images created by a department employee to be used as evidence in an investigation.
1.

Polaroid pictures, 35 mm film, Advanced Photo System (APS) film, computer storage
disks and digital memory cards will be routed directly to the Photo Lab using the
appropriate Photographic Evidence Envelope via department mail, or hand delivered
during normal business hours. The Photographic Evidence Envelope must be filled out
completely.

2. If a digital memory card or computer storage disk is submitted, the images will be
downloaded and stored by the Photo Lab and the card or disk will be returned to the person
who submitted it.
3. Images or storage mediums will be entered into the Property Report with the Property Status
“SPD Photos.” Do not create a barcode for them or list them as evidence.
B.

Images or storage medium that have been obtained as an item of evidence, that were not created
by a SPD employee, will be submitted to the Evidence Unit.

C.

Images and storage mediums will be submitted to the Evidence Unit or Photo Lab no later than
the employee’s end of shift.

D.

Polaroid pictures taken for ‘use of force’ will be routed with the Use of Force packet to the
appropriate Bureau Chief.

E.

Polaroid pictures taken at officer involved traffic accidents will be routed to the Safety and
Health Specialist.

Effective Date: 11/16/07

Page 1 of 2

Film, Polaroid, Digital & Video Imaging

III.

IV.

Section 7.030

Video Images
A.

All video evidence, whether created by the employee or collected as an item of evidence, must be
submitted to the Evidence Unit using the Video Evidence Envelope.

B.

The Video Unit will provide a working copy of the video image at the request of the officer.

Authorized Camera Equipment
A.

Page 2 of 2

The Photo Lab will maintain a list of all authorized photographic equipment and supplies. The
Photographic Services Supervisor or the Video Unit Supervisor must approve the purchase or
conversion of any photographic equipment or supplies for Department use.

Seattle Police Department
Policies and Procedures
Title:

Section

7.040

Chapter:

7 - Evidence and Property

040 - Fingerprints

REFERENCES
CALEA standards, 83.2.1, 83.2.3.

PURPOSE
To establish the policy and procedures for locating, lifting, and processing latent fingerprint evidence from crime
scenes and to direct the procedure for obtaining and handling fingerprints from known individuals.

POLICY
The Seattle Police Department places a high value on fingerprint evidence because it has the potential to link a
single individual to the crime scene. The Department will endeavor to identify, collect and analyze this evidence
in accordance with established standards and procedures, in order to ensure that the value of the evidence is not
diminished.

I.

II.

General
A.

All sworn employees of the Department will possess the knowledge and training necessary to
properly process crime scenes for fingerprints.

B.

The Department will provide fingerprint-processing equipment to employees required to process
crime scenes. Sworn employees shall maintain an adequate supply of this equipment, and have it
available for immediate use.

C.

The Department will employ Latent Print Examiners and will provide them with specialized
training and equipment to process unique and difficult crime scenes or evidence that is beyond
the scope of training and expertise of the average sworn employee.

D.

The Washington State Patrol Crime Laboratory Division’s Physical Evidence Handbook shall
guide the processing, collecting, handling, storage, identification, and labeling of all fingerprint
evidence by Department employees.

Crime Scene
A.

Officers should always seek to identify, preserve and collect fingerprint evidence as a routine
course of the investigation of any crime or suspected crime.

B.

Whenever officers question the existence of fingerprint evidence, they should err on the side of
caution and process the scene for fingerprints.

C.

Officers will not process scenes that require immediate follow-up investigation or
any other incident that may require a follow-up response. In these instances, officers shall
preserve potential evidence for collection by follow-up or other personnel.

D.

Department Latent Print Examiners may be requested to respond by an on-scene supervisor, if
the circumstances warrant a response.
1.

The on-scene supervisor should make the request for the print examiners via
Communications.

2.

Communications will notify the Latent Print Supervisor.

Effective Date: 3/27/03

Page 1 of 2

Section 7.040

Fingerprints

3.

III.

The Latent Print Supervisor will screen the response and direct examiners to respond to
the scene, as appropriate.

E.

Department personnel processing crime scenes for fingerprints shall make reasonable efforts to
clean up any residue from their evidence collection efforts.

F.

Elimination prints should be taken from the victim(s) whenever possible. These printcards
should be clearly labeled and submitted with any latents recovered.

Obtaining Prints from Known Individuals
A.

Certain case investigations require the collection of fingerprints from a known individual. If the
individual agrees to voluntarily provide his or her fingerprints, the officer or detective should call
the 10-print supervisor at 684-5514 (24 hours) and respond to the 1st floor of the Justice Center.
A 10-print technician will assist with the collection of a fingerprint sample.

B.

If the individual does not agree to voluntarily provide his or her fingerprints, a search warrant
must be issued by the court. Contact a follow-up supervisor or prosecuting attorney for
assistance. Once a warrant has been received, contact the 10-print supervisor and proceed as
outlined above.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

7.050

Chapter:

7 - Evidence and Property

050 - Firearms as Evidence

REFERENCES
CALEA standards, 83.3.2, 84.1.1.

POLICY
When officers recover firearms, they must determine whether they are of evidentiary value, and should be
handled for fingerprints, testing, or safekeeping. Firearms are fingerprinted in the SPD Evidence Unit. Firearms
testing is conducted by the Washington State Patrol (WSP) - State Crime Laboratory. Firearms testing and tool
mark comparisons are done at the State Crime Laboratory in Tacoma. Shipment of appropriately packed
evidence to and from the crime laboratory, via UPS, has gone on for years in Washington without problems of
lost items or broken chain of custody.

I.

Procedure
A.

If you are unfamiliar with the firearm to be recovered, request that an officer who is familiar
with the type of weapon to be recovered, respond and assist.

B.

Do not pick up a firearm before first making sure that the muzzle is pointed in a safe direction.

C.

1.

The best way to lift a pistol or revolver is to hold it with two fingers on the grip portion
of the gun.

2.

Do not pick up the firearm by placing a pencil or some other object in the barrel.

Consider the firearm loaded until it is positively checked clear and rendered safe.
1.

2.

When the firearm is unloaded, use the following procedure to render it safe:
a.

Pistols or semi-automatic handguns: Place a flex-cuff or similar device through
the magazine port, and out the ejection port of the weapon, so that the slide will
remain open.

b.

Revolvers: Place a flex cuff or similar device through the cartridge chamber to
ensure that the cylinder will remain open.

c.

Do not place a flex-cuff or similar device through the barrel of any firearm
when rendering it safe, as it may destroy valuable evidence.

If there is any doubt whether the firearm is loaded or not, or if it is not possible to
unload the firearm without destroying its evidentiary value:
a.

Contact a Homicide/Assault Unit supervisor or detective for further instruction.
(1)

3.

Do not pull the trigger of a firearm to determine if the firearm is unloaded or to clear the
chamber.
a.

II.

Depending upon the evidentiary value of the firearm, it may be placed
in evidence and processed as a loaded firearm.

Open the chamber and conduct both a visual and physical inspection.

Evidentiary Firearms Testing
A.

Unloaded Firearm That Requires State Crime Laboratory Testing

Effective Date: 7/25/02

Page 1 of 3

Section 7.050

Firearms as Evidence

B.

III.

1.

Fill out the WSP State Crime Laboratory Request For Laboratory Examination (form
WSP-CL-005) and send a photocopy to the Tacoma laboratory. The lab request can be
faxed or mailed.

2.

The WSP State Crime Laboratory will contact the detective prior to testing and advise
whether the gun should be sent to the Tacoma or Spokane facility.

3.

When contacted, the detective will sign the gun out of the Evidence Unit on a Receipt
for Evidence (Form 13.2), indicating the purpose is for testing at the State Crime
Laboratory.

4.

The Evidence Warehouser will box the item for shipment so it can be initialed and
"sealed" for evidentiary purposes by the employee requesting testing.

5.

The lab request will be attached to the outside of the sealed container with a brief
memorandum directing the WSP State Crime Laboratory to return the package to the
detective, in care of the Evidence Unit, when processing is complete.

6.

The Evidence Warehouser will arrange UPS pick up and shipment.

7.

When a firearm is returned to the Evidence Unit by the WSP State Crime Laboratory,
the Evidence Unit will contact the detective so that they can sign the gun back into the
Evidence Unit.

8.

The Evidence Unit will not retain guns unless they are signed back in.

Loaded Firearm(s) That Require State Crime Laboratory Testing
1.

Loaded guns shall not be shipped via UPS.

2.

In all cases in which a weapon cannot be unloaded, detectives shall hand-carry the
firearm to the State Crime Laboratory in Tacoma, with supervisor permission.
Detectives must call the lab to determine when and how to transport the gun. If the gun
is hand-carried to Tacoma, the detective will either make arrangements to pick it up
later, or direct it be shipped via UPS to them, in care of the SPD Evidence Unit.

Integrated Ballistics Identification System (IBIS) Entry
A.

B.

Page 2 of 3

Items Accepted for IBIS Entry
1.

All crime scene cartridge cases,

2.

All .22, .223, and 7.62 mm (AK-47, SKS) caliber semi-automatic rifles that have been
found, used in a crime, seized by legal process, or recovered as stolen.

3.

All semi-automatic pistols that have been found, used in a crime, seized by legal
process, or recovered as stolen.

4.

Shotguns, bolt action rifles, revolvers, and bullets will not be routinely accepted.
Exceptions will be made on a case by case basis. The case detective shall be responsible
for requesting IBIS entry.

5.

Weapons submitted into the Evidence Unit as personal property will not routinely be
submitted to WSP State Crime Laboratory for IBIS entry.

Evidence Handling for IBIS Entry Items
1.

Do not insert a flex-cuff or similar device through the barrel of any firearm being submitted
for IBIS entry.

2.

If a weapon is recovered with its magazine, the magazine shall be submitted to the lab
along with the weapon for examination at the WSP State Crime Laboratory.

Firearms as Evidence

Section 7.050

3.

If ammunition is recovered, and direct comparison is needed, it should be sent to the
WSP State Crime Laboratory with the gun. The Crime Lab will supply the ammunition
for routine IBIS exams.

4.

The primary officer or detective shall complete the WSP State Crime Laboratory
Request For Laboratory Examination (form WSP-CL-005) requesting IBIS entry and
submit the form to the Evidence Unit with the firearm(s) and or cartridge cases.

5.

The Evidence Unit will coordinate the pick up and return of firearms or casings
submitted for IBIS entry.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

7.060

Chapter:

7 - Evidence and Property

060 - Investigatory Holds of
Vehicles

REFERENCES
CALEA standards, 61.4.3, 84.1.1.

I.

General
A.

II.

An investigatory hold may be placed on impounded vehicles only when probable cause exists to
believe that the vehicle either contains evidence of a crime or constitutes evidence of a crime.
An investigatory hold may not be used to secure the appearance or completion of any act of any
individual.

Responsibilities
A.

Primary Officer
1.

When placing an investigatory hold on a vehicle, complete a Vehicle Report Form (5.5)
to document the condition of the vehicle.
a. a. Include in the narrative of the Vehicle Report the justification for the
investigatory hold.
b. List the name of the follow-up unit that will be investigating the crime.
c. Request a tow from a contracted tow company to tow the vehicle to the Processing
Room or to the tow company facility.

.
B.

Follow-up Unit
1.

The Assistant Chief of the Investigations Bureau or designee will ensure that follow-up
units retain vehicles only as long as necessary to fulfill legal requirements.

2.

When the Records Files Unit - Auto Records Team requests a disposition of a held
vehicle, the follow-up unit supervisor will take appropriate action to ensure the vehicle
is retained only as long as necessary to complete an investigation or prosecution.
a.

If the vehicle must be held for prosecution or further investigation, it shall be
moved to a Department long-term vehicle storage facility within 4 days.

3. When a follow-up unit receives notice from the Auto Records Team that a vehicle has an
“Investigatory Hold” for their unit, and the original case has been referred to another unit for
follow-up, the referring unit must note “Case Referred To: [Follow-up Unit’s Name]” in the
large box at the bottom of the Investigatory Hold (form 5.53). The form must then be sent to
Auto Records, with a copy to the unit handling the case.
4. Any vehicle in the Processing Room that can be returned to the owner must be towed from
the Processing Room to the contracted tow company by order of the investigating detective.
The registered owner shall take possession of their vehicle from the tow company.
C.

Auto Records Team
1.

The Auto Records Team will forward the “Daily Detective Hold” list to appropriate
Detective Units by 0800 hours each business day.

Effective Date: 11/19/07

Page 1 of 2

Investigatory Holds of Vehicles

Section 7.060

2.

The Auto Records Team will initiate an audit of those vehicles under Department
impound at least twice a year.

3.

When a vehicle remains on an “Investigatory Hold” for a fourth (4th) day, Auto Records
will send a report to the appropriate follow-up unit notifying them that the vehicle will
be automatically released on the tenth (10th) day, unless Auto Records is notified of the
need for the hold period to be extended.
NOTE: Detectives requesting an extension of the hold shall immediately make
arrangements to have the vehicle moved into a Department long-term storage facility.

III.

4.

Vehicles with an “Investigatory Hold” shall be released by Auto Records if notice to
continue the hold is not received by the tenth (10th) day. In this case, Auto Records will
contact the appropriate follow-up commander who must complete and sign the
Investigatory Hold (form 5.53).

5.

If notice to continue the hold is received, the vehicle will not be released on the tenth
(10th) day and will remain on “Hold” status. Again, Detectives must immediately ensure
arrangements are made to move the vehicle to long-term storage.

6.

If the vehicle is still not moved from short-term storage, the Auto Records Team, on the
13th day, will send a notice to the appropriate follow-up Captain, Lieutenant and the
RFU Manager indicating that the “Hold” must be cleared or the vehicle must be moved
to long-term storage.

7.

If the vehicle is still not moved as of the 15th day, the Auto Records Team will notify the
Investigations Bureau Commander and the Field Support Bureau Commander.

Payment for Vehicles on Investigatory Hold Status
A.

Generally, impoundment, towing, and/or storage fees shall not be assessed against the owner of
a vehicle being held for investigative purposes (Investigatory Hold).

B.

Impoundment, towing, or storage fees may be assessed against the owner of a vehicle being held
for investigative purposes under the following circumstances:
1.

If the owner or user of a vehicle is arrested for or charged with a crime;

2.

If the Seattle Police Department forwards a recommendation that charges be filed
against the owner or user of a vehicle; or

3.

If an owner fails to redeem a vehicle within forty-eight hours of written notification by
the Department.

C.

Vehicle owners may contest impound, towing, or storage fees in District Court. District Court
may order that no impound, towing, or storage fees be assessed against the vehicle owner.

D.

If a follow-up unit determines that a vehicle was improperly impounded and placed on an
“Investigatory Hold”, the unit shall complete the ‘Hold Release’ portion of the Investigatory
Hold (form 5.53) and check the box indicating ‘City Pays’. Note: A vehicle may be properly
impounded and improperly placed on an “Investigatory Hold”. If this situation occurs, the
owner is responsible for the impound, towing, and storage fees, except those storage fees
associated with the time the vehicle was being held on an “Investigatory Hold”.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

7.070

Chapter:

7 – Evidence and Property

070 – Narcotics & Firearms Property
Release for Training Canines

POLICY
The Seattle Police Department will regulate and monitor the use of firearms and narcotics used for the purpose of
training police canines. Firearms and narcotics will only be removed from the Evidence Unit through the
following procedures.

I.

Firearms Checkout & Return
Bomb detection canine handlers may check out firearms for training their Seattle Police canines. Firearms
may be checked out for sixty days. The firearms that can be checked out must have been released to the
Director, are going to be destroyed, and have been rendered incapable of live fire.

II.

III.

A.

A Memorandum is required from the Canine Unit Commander for the canine officer to check out a
firearm(s) for training purposes.

B.

The Canine Training Officer will retain a copy of the Receipt For Evidence (form 13.2.2) for each
firearm that is checked out and forward that copy to the Canine Unit Lieutenant. The Canine Unit
Lieutenant will retain the copy in a file.

C.

The same procedures listed above will be used for returning the firearms to the Evidence Unit.

D.

If a firearm is lost, a General Offense Report will be filed.

E.

The firearms shall be secured within the Unit safe when not being actively used for training
purposes.

Narcotics Checkout & Return
A.

Narcotics detection Canine handlers and trainers may check out narcotics from the Evidence Unit
for the purposes of training Seattle Police canines. The narcotics must be released to the Director
prior to use for training.

B.

The procedure will include the following:
1.

The Canine Unit Commander will complete a Memorandum to the Evidence Unit
Commander authorizing the training officer to remove narcotics from the Evidence Unit.

2.

The Memorandum shall include the names of the Canine Training Officer and the type of
narcotics to be removed.

3.

Each respective Unit commander must maintain a copy of the Memorandum.

4.

The Canine Training Officer will retain a copy of the Receipt For Evidence (form 13.2.2)
for the narcotics that are checked out and forward that copy to the Canine Unit Lieutenant.
The Canine Unit Lieutenant will retain the copy in a file.

C.

If narcotics are lost, destroyed, or damaged, a Supplemental Report will be filed.

D.

Narcotics shall be returned to the Evidence Unit per established procedure. A copy of the Receipt
for Evidence (form 13.2.2) shall be retained by the Canine Training Officer and forwarded to the
Canine Unit Commander.

Narcotics Training Documentation and Storage

Effective Date: 11/19/07

Page 1 of 2

Narcotics & Firearms Property Release for Training Canines

A.

B.

IV.

Section 7.070

Storage
1.

The narcotics must be stored in an SPD locked safe when not actively used for training
purposes.

2.

Only the designated permanent Canine Training Officer, the Canine Unit Sergeant, and the
Canine Unit Commander will have access to the safe.

3.

The combination to the safe must be changed immediately when the training officer, unit
sergeant, or unit commander is reassigned to a different unit.

Training Documentation
1.

A logbook documenting the removal, return or addition of narcotics must be maintained.
Each entry must be witnessed by a second officer and must include the date, time, nature
of transaction, time of return, weight of the item, serial number and initials of the officers.

2.

If narcotics are removed from the package, lost, or destroyed, a Supplemental Report
including item number and narcotics type will be completed.
a.

The report will be routed to the Evidence Unit Sergeant.

b.

In addition, any narcotics that cannot be returned to the Evidence Unit because
they have been lost or destroyed must be reported to the Metropolitan Captain via
Memorandum.

Auditing and Inventories
A.

Page 2 of 2

The Canine Unit Commander must inspect and verify the unit’s inventory of narcotics and
firearms on a quarterly basis.
1.

A Memorandum will be completed which will include the current inventory and the
General Offense Numbers of any General Offense Reports or Supplemental Reports that
have been completed.

2.

A copy of that inventory shall be retained by the Metropolitan Captain.

Seattle Police Department

Section

Policies and Procedures
Title:

Chapter:

7 - Evidence and Property
I.

7.080

080 - Physical Evidence

Types of Evidence
A. Certain types of property require special handling, storage, or other considerations when collected as
evidence. There may be particular safety considerations associated with the evidence as well. The Evidence Unit may not accept certain items.

II.

Evidence that Requires Special Handling
A. Ammunition components/explosives
1.
B.

Bio-hazards
1.

C.

Factory ammo less than 50 cal. in small quantities can generally be handled as regular evidence.

See Procedures and Tactics Section 047 – Exposure Control

Boats
1.

The Harbor Unit will provide storage for boats recovered as evidence. A Vessel, Watercraft, or Obstruction Theft and Impound Report (form 5.42) must be completed to document the investigatory
impound.

D. Cash
E.

F.

Cellular phones/pagers
1.

Officers shall turn off the power when logging cellular phones/pagers into the Evidence Unit.

2.

When completing paperwork, officers shall include the telephone number and area code assigned to
the device (if known) as an “owner applied number”.

Chemicals (known and unknown)

G. Computers
H. Firearms
1.

See DP&P– Firearms as Evidence.

I.

Fireworks / Explosives

J.

Hazardous materials

K. Knives / Sharp bladed instruments
L.

Large items
1.

e.g., safes, lumber, truck loads of goods, etc.

M. Narcotics
N. Needles / Syringes
O. Vehicles
1.

III.

See DP&P - Vehicle Evidence & Seizures.

Storage Practices for Physical Evidence

Effective Date: 6/28/07

Page 1 of 2

Section 7.080

Physical Evidence

A. Physiological fluids (i.e., blood, saliva, semen, etc.) must be preserved using the following methods.
1.

Refrigerate liquid blood samples.

2.

Air dry at room temperature and then freeze items such as:
a.

Saliva samples,

b.

Stained clothing/fabrics,

c.

Stained swabs,

d.

Stained gauze cuttings, and

e.

Dried blood or semen crusts.

3.

Without air-drying, place used condoms in a plastic container and then freeze ASAP.

4.

Stained hard objects such as guns, rocks, metals, etc. should not be frozen or refrigerated. Subsequent condensation may dilute or otherwise impact physiological fluid evidence. Store objects at
room temperature and notify the lab ASAP.

5.

If other types or forms of physiological fluid evidence are encountered, call the WSP Crime Lab
Biochemistry Unit Forensic Scientist for acceptable methods of preservation.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

7.090

Chapter:

7 – Evidence and Property

090 – Evidence Money Submission

POLICY
All money, including counterfeit currency, submitted to the Evidence Unit will be packaged in sealed, serial
numbered currency envelopes. Amounts $300 and higher will only be accepted in sealed, serial numbered
currency envelopes bearing the signatures of two employees.
The Seattle Police Department will only store money items whose value as evidence goes beyond the mere face
value of the currency. All other money items will be deposited into a bank account 90 days after submission
unless: a) it qualifies as an exception or b) written justification to retain the item is provided.
Mere possession of money by a person arrested for a crime does not justify taking the money as evidence. Money
shall not be taken from a person as evidence unless there is probable cause to believe the money is stolen or is the
fruit of a crime. See DP&P – Narcotics, for additional information regarding seizing money. Absent probable
cause, money shall be handled as personal property.

I.

Definitions
A.

Collectible / Sentimental Value – all gold coins, U.S. silver coins minted before 1965, and paper
currency printed before 1964.
When assessing value, employees should evaluate the circumstances under which the item was
found. This may include location, type of packaging, special markings, or whether the item is
encased in frames or books. If any doubt exists whether the item has collectible or sentimental
value, process it as if it does.

II.

Retention Criteria
These money types are exceptions and will be retained in the Evidence Unit:
A.

Counterfeit currency

B.

Money requiring laboratory examination (fingerprints, DNA, etc)

C.

Foreign money (including Canadian)

D.

Money that is known or suspected to be bio-hazardous

E.

Money with collectible or sentimental value, including any coin or paper money that has a value
beyond its face value (e.g. – a $20 Kruggerand gold coin)

F.

“Marked” buy money
The submitting officer must write the exception category (counterfeit, foreign, etc.) on the
outside of the currency envelopes to ensure these items are retained.

III.

Safekeeping Money
A.

The Evidence Unit will not accept personal property money of an arrestee for safekeeping under
any circumstance. The money must stay with the arrestee.

B.

Personal property money of other persons should remain with those persons when they are
transported to their destination (hospital, etc). If this is not possible, officers may place this
money into evidence for safekeeping. Officers must complete a Property Release Letter (form

Effective Date:

11/19/07

Page 1 of 3

Section 7.090

Evidence Money Submission

13.9) and a Property Disposition Authorization (form 1.17) listing an identified owner at the time
of submission.

IV.

V.

Found Property Money
A.

Found property money is subject to all provisions of this chapter and must be packaged the same
way as evidence money.

B.

The submitting officer must complete a General Offense Report, including the Found Property
Template..

C.

If the owner is known, the submitting officer must:
1.

Attempt to contact the owner.

2.

Fill in the Owner Contacted By, Date/Time Owner Contacted and Property Disposition
fields of the Found Property Template.

3.

Complete a Property Release Letter (form 13.9) and a Property Disposition Authorization
(form 1.17).

Air-Drying Bio-Hazardous / Wet Money
A.

Do not put money contaminated with biological fluids (blood, saliva, semen, etc), in a currency
envelope while wet. Doing so causes irreversible deterioration of the biological evidence.
Money that is stained by a dye pack, or is just wet, is not considered bio-hazardous. However,
these items must also be air-dried before being put in currency envelopes.

B.

The primary investigator is responsible for properly packaging items to be air-dried. It is
preferred that items be air-dried, then counted and sealed in currency envelopes before
submission to Evidence. If this is not practical, use following procedure:
1.

Place the money in an air-dry bag and “evidence seal” the bag. Use care to ensure that
the seal is put on the paper edge of the bag, not the fabric portion.

2.

Write the GON and value of the currency on the paper edge of the bag.

3.

Complete a currency envelope and paper clip it to the outside of the bag. Do not staple.

4.

Submit the air-dry bag into evidence.
a.

VI.

Use a red biohazard bag when delivering money from a remote location to the
Evidence Unit.

Submitting Money as Evidence
A.

All currency must be packaged in sealed, serial numbered currency envelopes.

B.

Amounts $300 and over must be individually counted and witnessed by 2 sworn employees.
Both employees must then sign the currency envelope. Officers are encouraged to use the twoperson cash count for amounts under $300.

C.

Primary Investigator:
1.

Page 2 of 3

Separate money into the categories listed in paragraphs (II)(A) through (II)(F). These
items will automatically be retained in the Evidence Unit. Be sure to write the
category (counterfeit, etc.) on the envelope.
a.

If you want to retain other money items, see paragraph (VII)(B) below.

b.

If the condition of the money may be a factor in the case, package it as you
found it. Describe the condition in detail in the report so that the Law
Department or a follow-up unit may decide whether or not to retain the money.

Section 7.090

Evidence Money Submission

2.

Complete a currency envelope for each segregated money item. Use a ballpoint pen or
medium point permanent marker. This will that ensure the information on the envelope
is legible.

3.

Steps 3a and 3b are for felonies only.
a.

Photograph each currency envelope, ensuring the envelope is clearly visible.

b.

Take one Polaroid photograph of each money item before packaging. Do not
photograph each bill or coin; simply arrange the money so that it is reasonably
visible in the photograph.

4.

Place the segregated money into its currency envelope and seal the envelope. Do not
overfill.

5.

Record the currency envelope number(s) in the Cross Reference field of the Property
Report. .. If a second officer counted and witnessed the count of the currency, list
his/her name and serial number in the narrative.
Example: “Currency envelope #A123456 containing $450.25 counted by I.M. Acop
#1234, and M.E. Tou #2345”.

6.

List the photographs on a Property Report with the Property Status “SPD Photos.”

7.

Route photos to the Photo Lab in the appropriate envelope.

8.

Deliver the currency envelope to the Evidence Unit.

VII. Money Retention Justification
A.

B.

Items will be deposited into a bank account 90 days after submission unless a written retention
justification is provided to the Evidence Unit.
1.

The City Law Department is responsible for misdemeanor cases sent to them for their
review.

2.

Follow-up unit detectives are responsible for determining the need to retain money items
on felony cases and misdemeanors not forwarded to the Law Department.

To retain a money item, send an Evidence Money Retention VMAIL to the Evidence handle.
This will ensure the money is not banked. A specific justification is required.

VIII. Returning Money To Evidence
A.

IX.

The Evidence Unit will not accept unsealed currency envelopes for any reason. If a currency
envelope is opened, the employee returning it must:
1.

Repackage the money in a new currency envelope.

2.

Notify Evidence Unit staff if the currency amount being returned is different from what
was checked out and the reason for the difference.

Evidence Money Release / Return to Owner
A.

Money will be authorized for release in the same manner as other property.

B.

Officers/Detectives must list money items individually on the Property Disposition
Authorization (form 1.17).

C.

The Evidence Unit will return retained money to the owner with any other property being
claimed.

D.

Owners claiming money that has been banked will be paid by check.

E.

The Evidence Unit will notify the Fiscal Unit of all money that is released “to director” or is
unclaimed. Retained money will be banked as part of the disposition process.
Page 3 of 3

Seattle Police Department

Section

Policies and Procedures
Title:

8.010

Chapter:

8 - Firearms

010 – Department Firearms
Management

REFERENCE
CALEA 17.5.2, 53.2.1
RCW 69.50.505 Seizure and Forfeiture
SMC 3.28.01 Retention or Trade of Unclaimed Property for Department Use

POLICY
The Seattle Police Department will maintain a current and accurate inventory of all department-owned firearms
and will take reasonable steps to ensure the security of these firearms. Department-owned firearms will be
tracked from the time they are purchased or converted until they are sold or destroyed. Any Department-owned
firearm that cannot be accounted for shall be reported immediately as described in DP&P - Care and Use of City
Equipment and Property.

I.

Definitions
Firearms: Live-fire firearms, simunition firearms, inoperable firearms and any other firearm that is
either currently or has been previously under Federal Alcohol, Tobacco, and Firearms regulations and
laws.
Converted Firearms: Unclaimed or seized firearms that are converted to Department use.
Traded Firearms: Firearms that are received or offered in trade.

II.

III.

Firearm Central Database
A.

All firearms owned by the Department, whether purchased from a vendor or acquired through
conversion or trade will be listed in a central database. The Fiscal, Property, and Fleet
Management Section will maintain the central database. The central database will be updated
immediately upon receiving the item or conversion paperwork. The firearm will not be issued
until it is entered into the central database.

B.

The central database will list the following information:
1.

Whether the firearm is purchased, received in trade, or converted evidence.

2.

The General Offense Number if the firearm was converted.

3.

The date the firearm was purchased, received in trade, or converted.

4.

The make, model, caliber, and serial number of the firearm.

5.

The Unit or individual the firearm is assigned to.

6.

The date the firearm was assigned and returned.

7.

The final disposition of the firearm (i.e., sold, lost, stolen, destroyed).

8.

Name of the person or business in which a firearm was either traded to or received in
trade.

Firearms Acquisition
A.

All firearms that are purchased, converted, or received in trade will be shipped or delivered to
the Quartermaster before the firearm may be issued or maintained in unit inventory.

Effective Date: 11/9/07

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Department Firearms Management

IV.

V.

Section 8.010

1.

The Quartermaster will physically inspect each firearm to verify the make, model, and
serial number.

2.

The Quartermaster will enter the make, model, and serial number of the firearm into the
Department’s firearm inventory database prior to issuing the firearm.

Precinct/Section Inventories
A.

Units within the Department may maintain firearms for specific use. These firearms will be
acquired through current purchase and conversion procedures. Units that have firearms for
specific use will maintain an inventory of these firearms.

B.

The Unit inventory will list the following information:
1.

Make, model, caliber, and serial number of the firearm.

2.

Name and serial number of the officer to whom the firearm is issued (if applicable).

C.

Section/Precinct Commanders will be responsible for insuring that an inspection of unit
firearms is performed once every twelve months as part of the formal inspection. The yearly
inventory must be documented on a Memorandum listing any changes in the inventory. A copy
of the current inventory will be attached to the Memorandum and maintained by the
Section/Unit Commander. A copy will also be sent to the Quartermaster.

D.

When a unit-specific firearm is no longer needed by the unit, the firearm will be immediately
returned to the Quartermaster.

E.

The firearm cannot be loaned, traded, or transferred to another unit or another officer.

F.

The disposition of all firearms being removed from the Department’s inventory will be noted on
the central database by the Quartermaster. If a firearm is to be destroyed it will be stored by the
Quartermaster until a scheduled firearm destruction takes place.

Individually issued firearms
A.

Generally, employees may be assigned no more than one Department-issued handgun.
Employees may only be issued one rifle or one shotgun.

B.

An employee may be issued more than one handgun with authorization from a Bureau Chief or
higher. The Bureau Chief will complete a Memorandum listing the reason for the additional
issued handgun. The Memorandum will be attached to the employee’s Property Control Card in
the Quartermaster Unit. Funding for the additional weapon will be taken from the budget of the
approving Bureau Chief.

C.

Officers must maintain a current “qualification” at the SPD Range with any weapon they are
issued. Any employee who fails to maintain a current “qualification” record shall be required to
return the weapon(s) to the Quartermaster.

D.

Units that maintain an inventory of unit-specific firearms may issue additional handguns to
employees at the Commander’s discretion. These firearms will be tracked by the unit
commander and not recorded on the officer’s Property Control Card. The issuance of unitspecific firearms will be the responsibility of the unit commander.

E.

Employees who are in possession of Department-issued handguns have an option of purchasing
the handgun. Employees who do not want to purchase the handgun and are not using their
handgun for duty, off-duty, or a backup are required to return the handgun to the Quartermaster.
Employees who want to purchase the handgun must turn the handgun in to the Quartermaster
and then payment may be made to Fiscal, where the employee will be issued a receipt that will
include the firearm’s make, model, and serial number. The receipt will be taken to the
Quartermaster, where a Quartermaster employee will document that the firearm has been
purchased and the Quartermaster will turn the handgun over to the employee at that time.

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Department Firearms Management

F.

VI.

Section 8.010

Department-issued firearms that are placed into Evidence shall be released to the Quartermaster
once the firearm is released from Evidence. The Quartermaster shall have the firearm inspected
by the Firearms Training Unit. When the Firearms Training Unit deems the firearm serviceable
it shall be returned to the Quartermaster. The officer can return the replacement firearm to the
Quartermaster and pick up the issued firearm.

Non-SPD use of Department owned Firearms
A.

The Seattle Police Department will continue to loan firearms to outside agencies such as the
Seattle Fire Department and the Municipal Court Marshals. These firearms will be listed as
issued to the agency in the Central Database prior to being issued.

B.

Firearms in possession of outside agencies will be audited by the Audits, Accreditation, &
Policy Section at least once a year.

VII. Firearms Inspection
A.

The Audits, Accreditation, & Policy Section will conduct a yearly audit of Department firearms.

VIII. Retiring/Separating Employees Firearms

IX.

A.

Upon retirement, employees may purchase their Department-issued handgun. Departmentissued handguns that are not purchased must be returned to the Quartermaster.

B.

Department-issued Glocks that have been in service for more than 10 years may be purchased
from the Department by an employee retiring for service, or by an employee retiring for
disability, so long as that employee has at least 20 years of service.

C.

Department-owned firearms will not be loaned out except as described in section VI above.

Firearms Disposition
A.

Any firearm that is to be sold or traded must be turned into the Quartermaster before it is sold or
traded. The Quartermaster must update the Department’s firearm inventory database.

B.

Firearms that are to be destroyed will be the responsibility of the Quartermaster. The actual
destruction shall be witnessed by a second Department employee. The Quartermaster must
update the Department’s firearm inventory database to reflect the destroyed firearm(s) and
include the primary and secondary employee’s name and serial number.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

8.020

Chapter:

8 - Firearms

020 – Domestic Violence Firearms

PURPOSE
With the potential for violence in domestic relationships, courts may order parties involved in criminal or civil
domestic violence cases to surrender firearms to local law enforcement officers. At the scene of a domestic
violence call, officers may encounter consenting parties requesting, for personal safety reasons, to surrender
non-evidentiary firearms. Officers may also confront circumstances at the scene of a domestic violence call
where, in the officers’ judgment, removal of firearms is warranted in the interests of public safety. The
following policy addresses the procedures in accepting and storing these firearms.

POLICY
In light of the Department’s Mission Statement to “prevent crime…and support quality public safety,” officers
are to take custody of domestic violence surrendered firearms and place them into the SPD Evidence Unit. This
policy applies to firearms (not other weapons) surrendered by parties involved in SPD misdemeanor or felony
domestic violence investigations and firearms forfeited or surrendered by court order. Evidentiary and loaded
firearms are to be handled per Department firearms evidentiary procedures.

I.

II.

Definitions
A.

Consenting party – a party involved in an SPD domestic violence incident who resides at the
dwelling or works at the premises, and has dominion and control over areas in which domestic
violence surrendered firearms are located. When two or more such parties are present at the
scene, all such parties should provide consent for officers to accept voluntarily surrendered
domestic violence firearms (State v. Leach 1989).

B.

Domestic Violence Surrendered Firearms – Firearms that are voluntarily surrendered by a party
involved in an SPD domestic violence investigation and are not known to be evidence of a
crime, firearms removed in the interests of public safety, and domestic violence firearms that are
surrendered or forfeited per court order.

C.

Evidentiary Firearms – Firearms that are evidence of a crime and may be required for future
criminal prosecution.

D.

Non-evidentiary firearms – A domestic violence surrendered firearm that has no value as
evidence. It appears to be legal to possess and ownership of the firearm is established.

Court Orders
Courts may order parties who were involved in domestic violence incidents to forfeit or surrender their
firearms. Parties who are ordered by a court to forfeit or surrender domestic violence firearms will
receive written instructions from the court informing the parties how to schedule an appointment with
the SPD Evidence Unit to arrange the transfer. Parties with these court orders, who attempt to transfer
domestic violence firearms at any other SPD facility, are to be directed to the SPD Evidence Unit. The
following addresses the forfeiture or surrender of domestic violence firearms by civil order:
A.

Municipal Court Civil Orders.
1.

Effective Date: 11/19/07

The SPD Evidence Unit will accept domestic violence surrendered firearms pursuant to
civil orders only when issued by Seattle Municipal Court.

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Domestic Violence Firearms

B.

Superior Court Civil Orders
1.

III.

The SPD Evidence Unit does not accept domestic violence surrendered firearms
pursuant to Superior Court civil orders. Concerned parties are to be directed to the law
enforcement agency with jurisdictional authority.

Patrol Officer
A.

B.

IV.

Section 8.020

Patrol officers may be dispatched specifically to domestic violence surrendered firearm calls or
be requested at a domestic violence scene to accept such firearms by a party involved in the
investigation. In these cases, patrol officers shall perform the following:
1.

Accept the domestic violence surrendered firearms when involving an SPD
misdemeanor or felony domestic violence investigation. If the firearms are involved in
a non-SPD investigation, direct the party to the law enforcement agency with
jurisdictional authority.

2.

Draw a General Offense Number, write a General Offense Report listing “GunSurrender-DV” in the Offenses block, and complete a Property Report. If a related
General Offense Report for a domestic violence offense is taken at the scene, “GunSurrender-DV,”may be added as an additional offense and a separate General Offense
Report will not be written.

3.

Complete a Property Report listing only the firearm(s). Print and mail it to the party
surrendering the firearm(s) as a receipt before the completion of shift.

4.

Ensure the firearms are entered into the Evidence Unit prior to the completion of shift.

Patrol officers responding to a domestic violence call may also confront circumstances at the
scene that, in the officers’ judgment, warrant removal of firearm(s) from the premises. Such
circumstances may include the parties’ demeanors, criminal history, or past use of firearms, or
the illegal status of firearms based on their nature, possession or use. In these cases, patrol
officers shall take the following actions:
1.

Contact a patrol supervisor and relay the circumstances and factors that appear to
warrant removal of firearms.

2.

With supervisory approval, take custody of the firearm(s).

3.

Draw a General Offense Number, write a General Offense Report listing “GunSurrender-DV” in the Offenses block and complete a Property Report. If a related
General Offense Report for a domestic violence offense is taken at the scene, “GunSurrender-DV” may be added as an additional offense and a separate General Offense
Report will not be written.

4.

Complete a Property Report listing only the firearm(s). Print and mail it to the party
surrendering the firearm(s) as a receipt before the completion of shift.

5.

Ensure the firearms are entered into the Evidence Unit prior to the completion of shift.

Patrol Supervisors
A.

Patrol supervisors may contact Domestic Violence Supervisors on a 24-hour a day basis
regarding this policy, either during office hours or via Communications during non-business
hours.

B.

When contacted, consult with patrol officers at domestic violence calls about non-evidentiary
firearms at those scenes and the circumstances that may warrant their removal in the interests of
public safety.

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Domestic Violence Firearms

V.

Evidence Unit Duties
A.

VI.

Section 8.020

Receive and store all domestic violence firearms pursuant to an SPD domestic violence
investigation when:
1.

Surrendered by a party to an SPD officer or removed from a domestic violence scene in
the interests of public safety.

2.

Surrendered or forfeited pursuant to a criminal court order.

3.

Surrendered or forfeited pursuant to a Municipal Court civil order.

4.

Having evidentiary value.

B.

Route copies of all General Offense Reports or Supplemental Reports involving domestic
violence (surrendered and forfeited) firearms to the Domestic Violence Unit. For court ordered
surrendered or forfeited domestic violence firearms, print the Property Reports and fax them to
the appropriate prosecutor or city attorney designee.

C.

Complete Record Check for Firearm Release.

Domestic Violence Unit Duties
A.

Receive copies of Municipal and Superior Court orders related to the surrender, forfeiture, or
release of domestic violence firearms from the concerned prosecutors. The Domestic Violence
Unit will forward copies of these court orders to the Evidence Unit.

B.

Conduct criminal history background checks on the parties to whom the firearms may be
released. Verify the claimants to the domestic violence firearms are authorized to possess and
receive the firearms.

C.

Authorize the disposition (or release) of domestic violence firearms that are no longer required
for investigative or prosecutorial purposes. The Domestic Violence Unit will send facsimiles
and standard copies of dispositions to the Evidence Unit.

Page 3 of 3

Seattle Police Department

Section

Policies and Procedures
Title:

8.030

Chapter:

8 - Firearms

030 – Firearms

REFERENCES
CALEA standards 1.2.2, 1.3.1, 1.3.2, 1.3.3, 1.3.4, 1.3.5, 1.3.6, 1.3.7, 1.3.8, 1.3.10, 1.3.11, 1.3.12, 1.3.13.

POLICY
Unless otherwise prohibited, all on duty police officers shall be armed with a fully loaded Department approved
firearm. The firearm carried while on duty shall conform to the specifications and approval procedures herein
described. No police officer shall be required to work without a firearm except as provided by their collective
bargaining agreement.
All Department qualifications, and any Department sponsored firearms training as described within this section,
shall be administered by certified firearms instructors.
This policy shall apply to all full-time employed commissioned Police Officers, Reserve Police Officers,
extended authority Retired Police Officer Commission holders, and individuals with Special Police Officer
Commission who are authorized by the Chief of Police to carry a firearm.

I.

II.

Definitions - General Information
A.

Firearm: Any authorized revolver or semi-automatic pistol, shotgun or rifle.

B.

Pistol: A semi-automatic handgun.

C.

Reload: A speed loader or speedstrip for revolvers, or a magazine for pistols or rifles.

D.

Fully Loaded: A magazine for a semi automatic pistol or rifle that contains one round less than
maximum capacity shall be considered a fully loaded magazine.

On Duty Firearms
A.

Uniformed personnel shall carry at least two reloads for their primary duty firearm. Plainclothes
personnel shall carry at least one reload for their primary duty firearm. Reloads will conform to
the authorized ammunition standards prescribed in this manual section.

B.

While on-duty, sworn personnel shall carry no more than two handguns, one authorized primary
and one authorized secondary (back-up).

C.

1.

While in uniform, personnel shall have no more than one handgun visible. Any handgun
carried as a second weapon, in uniform or plainclothes, shall conform to the
specifications and approval procedure directed in subsection IV of this manual section.

2.

Only Department provided or approved weapons shall be considered a secondary (backup) firearm.

Bureau Commanders may authorize the use of special weapons for selected specialty
assignments. The weapon shall be inspected by Firearms Training Unit staff and the officer
carrying the weapon must be appropriately trained in its use and meet department and unit
qualification requirements prior to carrying that weapon. A copy of all written authorizations will
be forwarded to the Firearms Training Unit and retained on file. Department issued special
weapon(s) shall be returned to the issuing Unit immediately upon completion of the assignment
for which the weapon was issued.

Effective Date: 12/13/05

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Section 8.030

Firearms

III.

D.

The firearms policy for on-duty personnel shall apply to off-duty personnel when working at
any employment where police authority is required.

E.

The Department may issue to all active Reserve Officers the standard firearm issued to full time
personnel. All personally owned firearms carried by Reserve and Special Police Officers while
on or off duty within the limits of the City, or when acting as an agent of the City outside the
territorial limits of the City, must have the prior approval of the Commander of Training Section.

On-Duty Weapon Specifications
A.

Firearms authorized for on duty use may be either Department issued or privately owned, and
shall conform to the criteria listed below.

B.

All officers hired after January 1, 1995, shall carry a .40 caliber Glock, Model 22 or Model 23,
as their primary on-duty firearm. Exceptions may be made for special circumstances.

C.

Officers hired prior to January 1, 1995, who carry a personally owned or Department issued
revolver who chose not to make the transition to the Glock will be allowed to continue to carry
the revolver as their primary on-duty firearm. Should an officer later decide to transition to a
semi-automatic pistol, the only firearm authorized will be a .40 caliber Glock.

D.

Officers who were authorized to carry a personally owned semi-automatic pistol prior to January
1, 1995 may continue to carry it as their primary on-duty firearm. Should officers desire another
handgun, the only authorized semi-automatic pistol will be a .40 caliber Glock. Once an officer
has transitioned to the .40 caliber Glock, they will not be allowed to go back to their previously
authorized semi-automatic firearm without first obtaining written permission from the Deputy
Chief of Administration.
1.

E.

F.

Special Exceptions
1.

Officers assigned to plainclothes duty and who are authorized to carry a .40 caliber
Glock, may carry the .40 caliber Glock Model 27 as their primary on-duty firearm.
Officers electing to carry the Glock Model 27 shall qualify with that firearm during the
regular Department qualification shoots.

2.

Officers in plainclothes shall be armed with a Department approved firearm.
Plainclothes officers, with approval of their Bureau Commander, may carry a
Department issued, or an approved personal, two inch revolver as their primary on-duty
firearm.

3.

Officers will cease carrying a two inch revolver or Glock 27 upon completion of the
authorized assignment or when the specific need no longer exists. The Department
issued two inch revolver or Glock 27 shall be cleaned, lubricated, and returned to the
Quartermaster immediately upon being transferred to another assignment.

4.

Exceptions may be made for specialty assignments with prior written permission of the
individual’s Bureau Commander. Special exemptions end when the assignment
requiring the exception is completed.

5.

Seattle Police Department Special Duty Handgun Authorization Form 13.15 must be
presented to the Quartermaster who will issue the Department approved special duty
handgun.

Officers hired prior to January 1, 1995, who successfully transition from revolvers to the Glock
or other semi-automatic firearms, who later desire to go back to carrying revolvers will be
allowed to do so if they:
1.

Page 2 of 9

The controlling factor for returning to the previously authorized semi-automatic pistol
will be personal and public safety.

Apply in writing to the Commander of the Training Section for permission to return to
the revolver. The request shall explain the reason(s) for wanting to return to carrying a
revolver,

Section 8.030

Firearms

2.

Turn in their Department issued Glock, and

3.

Maintain an acceptable level of proficiency with the revolver.

G.

Officers previously authorized to carry a specific model or type of revolver shall contact the
Range Unit and obtain approval for each firearm prior to changing models.

H.

Approval to carry a particular firearm is not transferable to another officer. Each officer desiring
to carry a particular firearm must present the firearm to the Range Unit for inspection. The
officer will then be required to test fire fifty (50) rounds of ammunition with the firearm. The
test firing shall include demonstration of loading and unloading skills, and shooting at a static
target. Once proficiency with the firearm, as required in this manual section, has been
demonstrated, the firearm shall be re-inspected by the Range Unit. Once approval has been
obtained, the Range Unit shall record the:
1.

Officer’s name,

2.

Date of authorization, and

3.

Manufacturer name, model, caliber, and serial number of the firearm.

I.

All firearms, Department issued or privately owned, shall be maintained in factory stock
condition if carried as a duty firearm. Only the Commander of the Training Section may grant
an exception. The Range Unit will maintain an up-to-date list of approved firearms and
accessories authorized for on-duty use. Any firearm or weapon used for law enforcement
purposes shall not be modified unless approved in writing by the Commander of the Training
Section.

J.

Authorized Revolvers:
Double Action

Make

Smith and Wesson
Ruger
Colt
Caliber
.38 Special
.357 Magnum
.45 ACP (Smith and Wesson only)
Barrel
2 inch - special assignment use only
length
4 inch
6 inch
Appearance
Frame, barrel and cylinder will be a dark or stainless steel color with non-reflective finish.
Stocks will be of wood or synthetic material with a dark color.
1.

K.

Officers electing to carry .357 Magnum ammunition in firearms chambered for the
cartridge must receive authorization from the Commander of the Training Section
following the procedure described in subsection IV of this manual section.

Authorized Pistols:
Pistols

Make

Caliber

Smith and Wesson
Sig Sauer
Beretta
Ruger
Glock
.380 cal. (for off duty or secondary weapon only)
9 mm
.40 S & W
.45 ACP

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Section 8.030

Firearms

Pistols
Frame, barrel and cylinder will be a dark or stainless steel color with non-reflective finish.
Stocks will be of wood or synthetic material with a dark color.

Appearance

(The Glock shall have a consistent trigger pull of 7 or more pounds. Officers assigned to the SWAT Team
are authorized to have a consistent trigger pull of 5 or more pounds.)
1.

Prior to an officer carrying a personally owned firearm as a primary or secondary
firearm, written authorization must first be received from the Deputy Chief of
Administration.

2.

The officer must also successfully complete the semi-automatic transition training.
Training and authorization to carry a Glock pistol does not authorize the officer to carry
any other make of pistol.

IV. On-Duty Weapon Authorization Procedure
NOTE: Subsection A below applies only to officers carrying the Department issued revolver
and .38 special ammunition.
A.

Officers qualifying as Sharpshooter or higher in the latest round of qualifications shall have the
immediate option to carry .357 Magnum ammunition in revolvers chambered for the cartridge.
Failure to qualify as a Sharpshooter or above in subsequent qualification shoots will result in
removal of ammunition authorization until it is re-earned. An officer may not re-earn
authorization by shooting a Sharpshooter qualification score during the same testing period.
Refer to subsection X of this manual section for authorized ammunition types.

B.

Qualification
1.

Officers shall qualify with the duty firearm carried as their primary firearm.
a.

C.

2.

All officers are required to qualify with their primary duty firearm and attend any
mandated proficiency training.

3.

The qualification standards and proficiency training curriculum shall be established by
the Commander of the Training Section. Qualification standards are minimum scores
established by the Commander of the Training Section, and are published in Department
Directives prior to a scheduled qualification shoot.

4.

Those who fail to meet the minimum score will be given one additional opportunity to
qualify during that testing period.

5.

Those who fail a second time during the testing period will be required to schedule
themselves to attend the next remedial firearms training session.

6.

All weapons will be inspected and maintained by a qualified member of the Range staff
prior to qualification. Any weapon deemed unserviceable will be left with the Range
staff and the officer will be issued a replacement weapon from the Evidence Unit.

Qualification Waivers
1.

Any officer who is unable to participate in a Department shoot due to a current medical
condition, shall submit in writing justification for requesting a waiver. The request shall
be forwarded to their immediate supervisor and then through the officer’s chain of
command to their Bureau Commander. Only the Bureau Commander shall approve
Department shoot waiver requests.
a.

Page 4 of 9

Those officers who are authorized to carry a two inch revolver as their primary
firearm shall qualify with that firearm.

When an officer is unable to initiate a request due to injury or absence, the
waiver request will be initiated by the officer’s immediate supervisor. The
waiver request shall contain medically verifiable information justifying the
waiver request.

Section 8.030

Firearms

b.

D.

Vacations, furloughs, sick days, work schedules, court time, and other
conflicting routines are not grounds for requesting waivers. Therefore, officers
are encouraged to participate early in the scheduled Department shoot period.

2.

Once approval of the waiver has been granted, the original waiver request shall be
forwarded to the Commander of the Training Section. Copies of the approved waiver
request shall be sent to the officer and to the Range Unit.

3.

An approved waiver request is only valid for the current Department shoot. Additional
waiver request(s) must be submitted for each subsequent Department shoot as necessary.
The waiver request must be submitted within the first week of the Department shoot
period.

4.

Unexcused failure to shoot, or failure to appear for remedial training as directed, will
cause the Commander of the Training Section to forward a memorandum to the officer’s
Bureau Commander, and may result in disciplinary action.

Failure to Qualify - Officers
1.

Officers are required to qualify with their primary duty firearm at the police range as a
condition of employment.
a.

2.

Following the handgun portion of the qualification course, officers are required
to initial next to their score on the sign-in sheet. This is to ensure that officers
know, and agree with, their score as documented.

If an officer fails to qualify, it is the officer’s responsibility to contact Range Unit staff
and sign-up for individualized remedial training. The remedial training period is the
time between the failure and the next two scheduled qualifications, except as noted in
2.c.
a.

A certified firearms instructor will be assigned to the officer.

b.

It is the officer’s responsibility to meet with their assigned instructor as often as
needed during the remedial training period of approximately 60 days to acquire
the skills required to successfully qualify with their firearm.

c.

(1)

The officer will be provided with a reasonable amount of additional
target ammunition to assist the officer in attaining minimum firearms
proficiency.

(2)

Officers hired prior to January 1, 1995, will be allowed to use a
Department issued revolver to attempt to qualify.

(3)

If the officer does qualify with the revolver, it shall thereafter be the
officer’s primary firearm until the officer is re-certified with the semiautomatic pistol.

The officer shall demonstrate their ability to qualify during one of the next two
scheduled qualifications. The officer’s first attempt to qualify will conclude the
remedial training period.

3.

If an officer attempts to qualify and fails after individualized remedial training, the
officer shall be reassigned to an administrative position. The City shall notify the
appropriate collective bargaining unit when an officer fails to qualify after remedial
training.

4.

The officer may appeal the reassignment to the Firearms Qualification Review Board
(FQRB).

5.

Officers who fail to qualify following the remedial training period shall be allowed an
additional sixty (60) days to demonstrate their ability to qualify. If at the conclusion of
the 60 day period the officer still has not qualified, the Department will initiate further
appropriate measures.
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Section 8.030

Firearms

E.

6

Should the officer be disabled or on sick leave during any portion of the sixty (60) day
period, the sixty (60) day period shall be lengthened by the amount of time the officer
was disabled or on sick leave.

7.

The Department may not institute disciplinary measures against the officer for at least
ten (10) days following the expiration of the sixty (60) day period. If at any time when
disciplinary action is pending the officer qualifies, the disciplinary action shall
immediately be terminated with no discipline issued to the officer based upon the failure
to qualify. The officer shall then be returned to the assignment held prior to the remedial
training.

Failure to Qualify - Reserve Officers
1.

Reserve Officers are required to qualify with their primary duty firearm at the police
range as a condition of their police commission.

2.

If an officer fails to qualify at the range, the Department shall provide remedial firearms
training to the officer. If the officer still fails to qualify during the remedial training, the
officer shall be allowed sixty (60) days from the conclusion of remedial training to
demonstrate their ability to qualify.

3.

During this 60-day period, the officer shall not be permitted to perform any duties
associated with the reserve officer commission. The officer will be provided with a
reasonable amount of additional target ammunition to assist the officer in attaining
minimum firearms proficiency.
a.

Upon request, the Department may provide coaching from a member of the
range staff.

b.

Officers who transitioned to the semi-automatic pistol prior to January 1, 1995
will be allowed to use the Department issued revolver to attempt to qualify.

4

If the officer does qualify with the revolver, it shall thereafter be the officer’s primary
firearm until the officer is re-certified with the semi-automatic pistol.

5.

If at the conclusion of the 60 day period the officer still has not qualified, the
Department will initiate further appropriate measures.
NOTE: If a conflict is found, the applicable ordinance, rule, or collective bargaining
agreement will be determinative.

F.

Failure to Qualify - Retired Police Officers and Special Police Officer Commissions
1.

Retired officers granted Retired Police Officer Commissions (Extended Authority) and
Special Police Officer Commission holders authorized to carry a firearm are required to
qualify with their primary duty firearm at the police range as a condition of maintaining
their commission.

2.

If an officer fails to qualify, the Department shall provide remedial firearms training to
the officer.
a.

Page 6 of 9

Retired Police Officers shall provide their own ammunition.

3.

If the officer still fails to qualify during the remedial training, the officer shall be allowed
sixty (60) days from the conclusion of remedial training to demonstrate their ability to
qualify.

4.

During this 60-day period, the officer shall not be permitted to perform any duties
associated with their Retired Police Officer Commission.

5.

Officers who transitioned to the semi-automatic pistol prior to January 1, 1995 will be
allowed to use the Department issued revolver to attempt to qualify.

6.

If the officer does qualify with the revolver, it shall thereafter be the officer’s primary
firearm until the officer is re-certified with the semi-automatic pistol.

Section 8.030

Firearms

7.
G.

If at the conclusion of the 60 day period the officer still has not qualified, the
Department will initiate further appropriate measures.

Ammunition Authorization
1.

2.

Revolver
a.

For officers electing to carry a department issued or personally owned revolver,
the department will issue .38 special ammunition. Officers carrying a .357
Magnum revolver and who received a Sharpshooter rating at the last Department
qualification shall have the immediate option to carry .357 Magnum
ammunition.

b.

Only ammunition described in subsection IX of this manual section shall be
carried.

c.

Failure to qualify as a Sharpshooter or above in subsequent qualification shoots
will result in removal of ammunition authorization until it is re-earned. The
highest possible score for officers participating in the additional shoot will be
146 for 5 shot firearms or 172 for 6 shot firearms, regardless of the actual score
the second time.

Pistol
a.

V.

VI.

Ammunition for pistols shall comply with subsection X of this manual section.

Off-Duty Firearms
A.

When armed, sworn personnel must carry official identification while off duty, whether in
uniform or plainclothes. Off-duty sworn personnel may choose whether or not to be armed.
(Refer to DP&P-Firearms Standards Off-duty).

B.

Any firearm approved for the individual officer for on-duty use may be used by that officer for
off-duty use.

Off-Duty/Secondary On-Duty Weapons - General Specifications
A.

Police officers shall be responsible for contacting the Range Unit and obtaining approval to carry
any non-issued Department weapon. Every firearm, other than a Department issued firearm,
carried off-duty, or as a secondary on-duty firearm, must be approved by the Range Unit.

B.

No firearm smaller than .380 caliber semi-automatic pistol or .38 caliber revolver shall be
authorized for use as an off-duty primary or on-duty secondary firearm without written
authorization from a Bureau Commander. All other provisions of this manual section shall apply
to any such authorized firearm.

VII. Off-Duty/Secondary On-Duty Weapons Authorization Procedure
A.

The Range Sergeant, Range Unit, or their representative, shall conduct a safety inspection of
each firearm submitted. The same authorization procedures and requirements identified in
subsection III of this manual section shall apply for off-duty and secondary on-duty
authorization.

VIII. Department Authorized Firearms Purchases
A.

The Department shall issue a “Letter of Authorization” for the purchase of personal firearms by
sworn members whenever the desired firearm(s) meets the required conditions.

B.

“Letters of Authorization” will be limited to handguns or extended capacity magazines
purchased for the purpose of: on-duty or off-duty use, or competition shooting as permitted by
law.

C.

Officers requesting a “Letter Of Authorization” shall submit a Request for Letter of
Authorization for Firearm/Magazine (form 1.10) to the Assistant Chief of the Deputy Chief of
Page 7 of 9

Section 8.030

Firearms

Administration, via the chain of command. Only the Deputy Chief of Administration, or the
Chief of Police may authorize the purchase of a personal firearm or extended capacity magazine.

IX.

X.

D.

Officers who are granted “Letters of Authorization” should not consider them exemptions from
applicable Federal excise taxes. Excise tax exemptions apply only to firearms purchased by
government entities for their exclusive ownership and use.

E.

Only one (1) Letter of Authorization shall be provided by the Department. In the event the
Department changes the primary duty firearm from the .40 caliber Glock, a second Letter of
Authorization may be provided.

Ammunition
A.

Officers shall be provided with duty ammunition appropriate for their firearm and consistent with
Department policy.

B.

The duty ammunition will be of the best possible quality available for police purposes. Officers
covered by a collective bargaining agreement shall be provided with fifty (50) rounds of practice
ammunition each month.

C.

Upon request, an officer shall be issued two (2) months of their twelve-month allotment of
practice ammunition during any sixty-day period. Officers shall use all the practice ammunition
at the Range and return the expended casings to the Range office at the conclusion of the
practice.

D.

The Commander of the Training Section has the discretion to issue officers additional practice
ammunition.

E.

Only unaltered factory manufactured ammunition that conforms to the specifications listed in
subsection X of this manual section shall be authorized for firearms carried within the City of
Seattle. This applies to all officers on-duty, off-duty, or engaged in secondary employment.

F.

The Range Unit shall authorize and issue ammunition for firearms carried on-duty, except for
.357 Magnum ammunition.
1.

Officers carrying a .357 Magnum revolver will be issued .38 Special ammunition.
Officers electing to carry .357 Magnum ammunition in firearms chambered for the
cartridge shall be required to purchase their own .357 Magnum ammunition, and it must
comply with subsection X of this manual section.

2.

Ammunition authorized for special weapons, as provided for in subsection II of this
manual section, will be unaltered factory manufactured ammunition as approved by the
Bureau Commander authorizing the use of the weapon.

G.

The Range Unit shall not issue reloaded ammunition for any Department sanctioned shoot or
training. The use of reloaded ammunition is restricted to personal target practice only.

H.

Officers will expend the duty ammunition loaded in their primary duty firearm during the last
Department wide firearms qualification for the year. The Range Unit will then issue fresh duty
ammunition at the completion of the last qualification of the year. Those authorized to carry
.357 magnum ammunition will be required to purchase new ammunition.

Ammunition Specifications
A.

Only unaltered factory manufactured cartridges with a conventional expanding bullet of the
following types is authorized:

.38 Special +P
.357 Magnum
.40 S & W
B.

Page 8 of 9

Speer 125gr.
Speer 125gr.
Speer 180gr.

GDHP
GDHP
GDHP

.380 Auto
9mm
.45 ACP

Speer 90gr.
Speer 115gr.
Speer 185gr.

GDHP
GDHP
GDHP

Notification of any changes to the ammunition specifications shall be made no less than 60 days
prior to implementation.

Section 8.030

Firearms

XI.

Cleaning and Care of Firearms
A.

Individual Responsibility
1.

Each member of the Seattle Police Department shall maintain their primary (and
secondary firearm if applicable), in a fully operational condition. Firearms will be clean
and lubricated as required by the Range Unit.
a.

When on duty or when using Department facilities, firearms shall only be
cleaned at an approved weapon cleaning station. Approved cleaning stations are
located at each of the precincts, the police range, Headquarters and the Police
Support Facility at Airport Way Center

b.

Prior to cleaning firearms, all firearms shall be cleared and rendered safe.

c.

When clearing a firearm for any reason at a Department facility, a clearing
(sand) barrel shall be used.

Page 9 of 9

Seattle Police Department
Policies and Procedures
Title:

Section

8.040

Chapter:

8 - Firearms

040 – Firearms in the King
County Courthouse

POLICY
Carrying firearms into the King County Courthouse is prohibited by order of King County Superior Court, except when conducting official Department business.

I.

Entry
A.

Entry to the King County Courthouse will be made through the Third Avenue entrance. Upon
entry, advise the security agent that you are carrying a firearm. The agent will summon a King
County Police officer to the security check point. The King County Police officer will ask the
nature of your business and to see your commission card and badge.
1.

II.

III.

This procedure applies to both officers in plainclothes and in uniform.

B.

Officers on Department business will be permitted to proceed with their firearm.

C.

Officers on personal business will not be permitted to proceed with their firearm.

D.

Officers on jury duty will not be permitted to proceed with their firearm.

Securing of Weapons
A.

The King County officer will escort you to the weapons storage room. You will then place your
weapon into an assigned gun storage locker. The King County officer will secure the gun storage locker and retain the key. You will be given a receipt for your weapon(s).

B.

When leaving the King County Courthouse, give the receipt for your weapon(s) to a King
County officer at the Third Avenue entrance. The King County officer will then escort you to
the weapons storage room, where you may retrieve your weapon. The King County officer will
then escort you out of the building.

Compliance
A.

Personnel failing to comply with the King County Courthouse firearms policy are subject to
sanctions by King County Superior Court, King County Police Department, and the Seattle Police Department. Any questions concerning the firearms policy should be directed to the King
County Courthouse or the Deputy Chief of Administration.

Effective Date: 2/25/02

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

8.050

Chapter:

8 - Firearms

050 – Holster

Purpose
This policy will set a minimum retention level of duty handgun holsters for uniform patrol personnel, sworn
personnel working plainclothes assignments, reserve officers, and special commission officers working in a
Seattle Uniform.

Philosophy
Across the nation officers are being killed or injured through unintentional discharges or having their weapon
taken from them by an assailant. This has been attributed in part to the types of holsters officers are carrying on
duty. Officers and police departments must be aware of the important balance between the officer’s ability to
quickly draw the weapon from the holster, with the need for being able to keep the weapon secured in the holster.
This policy will ensure that the sworn members of the Seattle Police Department utilize a holster that will
minimize the risk of having their weapon taken from them during an encounter and still provide a good tactical
draw.
Command personnel are authorized to direct personnel who are using a holster that appears unserviceable or does
not provide adequate security for the carried weapon to contact the Range staff for information and training. This
procedure will help ensure not only the officer’s safety, but those who work beside him/her.

Definitions
Duty Handgun: Any handgun that an employee has used to successfully complete the Department qualification
course and is authorized by the Department for use in a duty assignment.
Holster: Any device worn by an officer to hold the officer’s duty handgun. Fanny packs; handbags, and
backpacks do not qualify as holsters under this policy.
Investigatory Undercover Assignment: Any non-uniform duty assignment where the officer’s true identity and
profession are not intended to be immediately revealed, and the officer is not expected to take police actions.
Passive Internal Locking Device: A means by which a weapon, once holstered, and before securing any other
external retention snaps, straps, buttons, or levers, instantly locks into the holster by means other than friction.
Plainclothes Assignment: An assignment that does not require the employee to be dressed in the uniform
approved by the Seattle Police Department.
Retention: The ability of a holster to independently retain a handgun once placed inside the holster.
Uniformed Assignment: An assignment that requires the employee to wear an approved Seattle Police Uniform.

Policy
It is the officer’s responsibility to purchase an approved holster and to train with that holster to become proficient
with its workings. When practicing with the holster, the officer must follow proper safety practice procedures to
ensure that unintentional discharges of the weapon are avoided (see: Dry Fire Practice Ritual - Procedure and
Tactics #040).

Effective Date: 8/15/07

Page 1 of 3

Section 8.050

Holster

I.

II.

III.

IV.

Uniform Assignments
A.

Officers hired after January 1st, 2006 are authorized to deploy only with a holster that has a
passive internal locking device in addition to any external retention snap, strap, or other retention
system that requires the officer to secure the handgun. The holster appearance must comply with
Department uniform standards.

B.

A holster will not be modified from factory condition. However, the height of the holster on an
officer’s waistline may be adjusted.

C.

Cross-draw, fanny pack, ankle holsters, and shoulder holsters are not authorized for uniform duty
primary weapon use.

D.

Officers hired prior to January 1st, 2006 are strongly encouraged to use a holster that complies
with this policy. When the officer’s current duty holster is no longer serviceable, they must
replace it with a holster that complies with this policy.

Plainclothes Assignments
A.

Officers who are working a plainclothes assignment will be required to carry their primary duty
weapon in a holster that has at least a manual retention or passive locking device to secure the
weapon. The mere friction against the side of the weapon to retain the weapon in the holster is
not considered a retention device.

B.

Cross-draw, fanny pack, ankle holster, handbags, and shoulder holsters are not authorized for
plainclothes primary duty weapon use.

C.

Exceptions to this requirement may be approved by an employee’s Bureau Commander with
justification. Justification will be documented on a Memorandum and sent up the chain of
command for approval. If an alternative carry method is granted it must be used during
Department qualifications.

Inspection
A.

During Department qualifications or Department training, the Range Staff and Training Staff will
inspect and evaluate holsters used by sworn personnel. If the Range/Training Staff identify a
problem with an employee’s holster they will address the problem with the employee and attempt
to assist the employee in becoming compliant with this policy. If the problem can not be resolved
the Range/Training staff will document the nature of the problem and identify the employee on a
Memorandum which will be sent to the Commander of the Training Unit for follow up.

B.

Precinct/Section Commanders should inspect the holsters used by the officers under their
command for compliance during regular Line Inspections.

Authorized Holsters
A.

Page 2 of 3

The Audit, Accreditation and Policy Unit will maintain a list of holsters that meet the
qualifications for uniform duty use. This list will be updated when necessary. If an officer would
like a holster evaluated for inclusion on this list they should send a Memorandum to the Audit,
Accreditation and Policy Unit (or email Inspections, SPD), who will arrange an evaluation of the
holster with the Range Staff. Final authorization of a holster shall be determined by the Deputy
Chief of Administration. The sergeant of the Range Unit will document the evaluation and
approve/disapprove the holster for duty use. The Audit, Accreditation and Policy Unit will notify
the employee of the outcome and maintain the evaluation on file.

Section 8.050

Holster

Holsters Approved for Uniform Assignments (Manufacture/Model)
Bianchi

7130
AccuMold® SL
3.2.1™
Duty
Holster
7135
SpreedBreak,
7140 Dutylok,
390 Interceptor,
7930 SL 3.2.1,
7935
SpeedBreak,
7940 Dutylok

Gould &
Goodrich
K380-G17W KForce
Triple
Retention
Holster,
K381-G17W KForce
Double
Retention
Holster

Michael of
Oregon (Uncle
Mike)
Pro 3
Holster

Duty

Safariland

6365-83
Level II

ALS

6295 Mid-Ride,
Level
III
Retention
for
Pistols Only,
62955
LowRide, Level III
Retention
for
Pistols Only
295 Mid-Ride,
Level
II
Retention
2955 Low-Ride,
Level
II
Retention
6070 Raptor™
Level III, MidRide

Tactical
Design Labs
Professional
Real
Performance
Duty Holster

Blackhawk

Blackhawk
Level 3 (with
pivot guard)
Serpa

Hol-0001A-001,
Hol-0002A-001,
Hol-0005A-001,
Hol-0006A-001
Hol-00010SCHR-Traditional
Soft Cover
(This includes
corresponding
left handed
models when
available).

6075 Raptor™
Level III, LowRide
6270 Raptor™
Level II Plus,
Mid-Ride UBL
6275 Raptor™
Level III, LowRide
070
Duty
Holster, SSIII
Mid-Ride, Level
III
Retention
(revolvers only)
075
Duty
Holster, SSIII
Low-Ride,
Level
III
Retention
(revolvers only)

C.

Holsters approved for plainclothes assignments
1.

Any high quality holster with a manual or passive retention device. Friction shall not
serve as a passive retention device.

Page 3 of 3

Seattle Police Department

Section

Policies and Procedures
Title:

8.060

Chapter:

8 – Firearms

060 – Officer Discharge of Firearm

REFERENCES
CALEA standards, 1.3.6, 1.3.8, 22.2.3, 41.2.4, 46.2.7

POLICY
Any officer discharge of a firearm will be treated as a serious incident (See DP&P - Serious Incident Plan). This
policy applies whenever an officer discharges a firearm, except at an approved range, legal hunting or target
shooting area, or other authorized area. The following procedures apply regardless of whether the incident
occurred while the officer was: on-duty or off-duty, inside or outside the city limits of Seattle, or acting in a law
enforcement capacity.

I.

General Responsibilities
A.

Off-Duty
1.

B.

a.

Notify an on-duty lieutenant immediately.

b.

At the lieutenant’s discretion, submit a written report of the incident.

On-Duty
1.

II.

If you discharge a firearm, except as noted above, you shall:

If you discharge a firearm while on duty:
a.

Notify your supervisor and an on duty lieutenant immediately. The supervisor
and lieutenant shall respond to the scene.

b.

Submit all required reports before going off duty.

Death or Injury Involved
A.

Notify Radio of the location of the shooting. Request that medics respond.

B.

Involved Officer(s)

C.

1.

Under no circumstances shall the involved officer(s) be the primary unit.

2.

Do not make any statements to anyone outside of your chain of command.

3.

Relinquish custody of discharged weapon to the Violent Crimes Section supervisor.
The supervisor will provide a replacement weapon.

4.

Respond to the Homicide/Assault Unit office as directed by the on-scene supervisor or
commander to prepare and submit a report of the circumstances of the incident.

Patrol Supervisor
1.

Effective Date: 11/20/07

Duties and Responsibilities
a.

Obtain a brief summary of the incident from the involved officer(s).

b.

Do not allow the officer(s) to make any statements to anyone outside their
chain of command.
Page 1 of 5

Section 8.060

Officer Discharge of Firearm

2.

D.

Request the response of the Homicide/Assault Unit.

d.

Notify the Precinct Commander for the area in which the incident occurred.

e.

Turn command over to the on-scene commanding officer (lieutenant and above)
upon their arrival.

f.

Ensure that the officer(s) are relieved from the scene and transported to the
Homicide/Assault Unit office as soon as possible.

g.

Remain at the scene to coordinate security for the scene.

h.

Ensure that the necessary reports and statements have been completed and
properly distributed before involved personnel go off shift.

i.

Prior to the inquest, arrange a meeting to review the inquest process with the:
(1)

Involved officer(s).

(2)

Watch Commander.

(3)

Precinct/Section Commander of the involved officer(s).

(4)

Assistant Chief of the involved officer(s) Bureau.

j.

Assign an officer to accompany involved officer(s) during the inquest.

k.

Plan to attend the inquest with the involved officer(s) and report the
proceedings to the:
(1)

Precinct/Section Commander of the involved officer(s).

(2)

Assistant Chief of the involved officer(s) Bureau.

Assisting the Involved Officer(s) at the Scene
a.

Do not isolate the officer(s).

b.

Do not allow the officer(s) to talk to other personnel about the incident.

c.

Ensure that involved officer(s) have access to:
(1)

Food and drink.

(2)

Restroom facilities.

(3)

Telephone or cellular phone.

(4)

Representative from their collective bargaining unit.

d.

If two or more officers are involved, do not separate them.

e.

Do not put the officer(s) in the back seat of a police vehicle.

f.

How an officer is treated during the time following the incident can have a
psychological effect on them.
(1)

Avoid making the officer feel like a suspect.

(2)

Personnel are to be sensitive to individual officer needs. Physical
contact with the officer must be evaluated on an individual basis.

On-scene Commanding Officer (Lieutenant or above)
1.

Page 2 of 5

c.

Duties and Responsibilities
a.

Immediately respond to the incident location.

b.

A lieutenant or above in the officer’s chain of command shall be summoned
from off-duty status if necessary.

Section 8.060

Officer Discharge of Firearm

c.

(1)

Respond to the location of the incident if it is within a reasonable
distance.

(2)

Perform as a liaison between the Department and the other jurisdiction.

2.

Assume command of the scene until the arrival of the Violent Crimes Section
supervisor. Relinquish the scene to the control of the Violent Crimes Section
supervisor upon their arrival.

3.

The Violent Crimes Section supervisor on the scene, and the Commanding officer, will:

4.

a.

Secure the officer(s) discharged weapon in the exact condition it was fired and
ensure that it is placed into Evidence for processing. Follow the procedures set
forth in DP&P - Firearms as Evidence.

b.

Provide the officer(s) with a replacement weapon. The officer(s) should not
leave the scene with an empty holster.

c.

Relieve the officer(s) from duty immediately pending further investigation.

Unless otherwise indicated by the Violent Crimes Section supervisor on the scene,
ensure that all officers directly involved in the shooting respond, or are transported, to
the Homicide/Assault Unit office to complete statements.
a.

Assign another officer to accompany and transport the involved officer(s) to the
Homicide/Assault Unit office.

5.

Notify the Duty Commander.

6.

Ensure that the Department Chaplain, a peer counselor representative, and a
representative of the appropriate collective bargaining unit are notified of the incident.

7.

E.

If the discharge occurred in another jurisdiction:

a.

Arrange debriefing for on-scene officers.

b.

Arrange counseling for the involved officer(s).

Coordinate with the Homicide/Assault Unit to ensure all existing reports, documents,
and officer statements are routed immediately to the:
a.

Precinct Commander for the area in which the incident occurred.

b.

Precinct/Section Commander of the involved officer(s).

c.

Assistant Chief of the involved officer(s) Bureau.

d.

Office of the Chief.

e.

Media Response Unit.

f.

Deputy Chief of Administration.

Duty Commander
1.

Duties and Responsibilities
a.

Ensure that the following notifications are made:
(1)

Precinct/Section Commander of the involved officer(s).

(2)

Assistant Chief of the involved officer(s) Bureau.

(3)

Office of the Chief.

(4)

Deputy Chief of Administration.

(5)

Media Response Unit.
Page 3 of 5

Section 8.060

Officer Discharge of Firearm

F.

Homicide / Assault Unit
1.

III.

Completion of the investigation is the responsibility of the Homicide/Assault Unit.

No Injury Involved
A.

B.

Involved Officer(s)
1.

Do not make any statements to anyone outside of your chain of command.

2.

Relinquish custody of discharged weapon as required. If weapon discharged was a duty
weapon, a replacement weapon will be provided at the time the discharged weapon is
relinquished.

Primary Unit
1.

C.

Patrol Supervisor
1.

D.

Under no circumstances shall the involved officer(s) be the primary unit.

Duties and Responsibilities
a.

Obtain a brief summary of the incident from the involved officer(s).

b.

Do not allow the officer to make any statements to anyone outside their chain
of command.

c.

Notify the on-duty lieutenant.

d.

Turn command over to the on-duty lieutenant upon their arrival.

e.

Ensure that the involved officer(s) are relieved from the scene and respond to
the precinct as soon as possible.

f.

Ensure that a sketch is completed and photographs are taken of the scene.

g.

Ensure that the necessary reports and statements have been completed and
properly distributed before involved personnel go off shift.

h.

Ensure that notification is made to the:
(1)

Precinct Commander for the area in which the incident occurred.

(2)

Precinct/Section Commander of the involved officer(s).

On Scene Commanding Officer (Lieutenant or above)
1.

Duties and Responsibilities
a.

Personally investigate the firearms discharge and prepare a detailed written
report of the incident. If the discharge occurred in another jurisdiction, perform
as a liaison between the Department and the other jurisdiction.

b.

If the incident may have been the result of an accidental discharge, either
human error or mechanical defect, place the weapon into Evidence for
examination.
(1)

If the discharged firearm was the officer’s duty weapon, immediately
provide the officer with a replacement firearm.

(2)

Firearms will be examined for proper functioning by a qualified
gunsmith at the direction of the Commander of the Training Section.
(a)

Page 4 of 5

If it is determined that the officer’s firearm malfunctioned, it
must be repaired by qualified personnel before the officer may
carry the firearm on or off-duty.

Section 8.060

Officer Discharge of Firearm

c.

If the firearm discharge was intentional, the on-scene commanding officer shall:
(1)

(2)

(3)
2.

3.

(a)

Make, model and caliber.

(b)

Serial number.

(c)

Brand, type and caliber of ammunition fired.

(d)

Brand, type and caliber of all unexpended ammunition carried
in the firearm.

Inspect all other ammunition carried by the officer, and record the:
(a)

Brand, type and caliber.

(b)

Quantity.

Report the results of the inspection in the detailed written report
mentioned above.

Ensure that notifications are made to the:
a.

Concerned Bureau Commander.

b.

Chief of Police.

c.

Media Response Unit.

d.

Duty Commander.

Ordinarily, the commanding officer will relieve the officer from duty immediately
pending further investigation.
a.

IV.

Inspect the firearm and record the:

Exceptions may be made, such as the shooting of an animal or in minor
incidents when staffing levels are critical.

Reporting Procedures
A.

Ensure that a copy of all existing reports, documents and statements are routed immediately to
the:
1.

Involved officer’s Bureau Commander.

2.

Deputy Chief of Administration.

3.

Chief of Police.

Page 5 of 5

Seattle Police Department
Policies and Procedures
Title:

Section

8.070

Chapter:

8 - Firearms

070 – Rifle Policies & Safety

POLICY
Only officers who are trained and qualified in the use of the Seattle Police Department’s patrol rifle are authorized
to carry and deploy this weapon. This policy is intended to be consistent with, and a component part of, the
Department policy on the Use of Deadly Force.

I.

II.

Definitions
A.

Employee - any Department sworn employee authorized, trained, and currently qualified to carry
a rifle.

B.

Storage condition - the weapon’s selector lever is on “safe”, the magazine has been removed, the
chamber is empty, the bolt is locked open, and a magazine block is inserted in the magazine well.

C.

Tactical condition - when the weapon’s selector lever is on “safe”, a magazine is loaded in the
weapon and a round is chambered, making the weapon ready for immediate use.

D.

Patrol car ready - the weapon’s selector lever is on “safe”, no live round is in the chamber, the
bolt is closed, a fully loaded magazine is inserted in the magazine well, and the ejection port dust
cover is closed.

Rifles
A.

Authorized Rifles
Patrol Rifle
Colt or Bushmaster AR 15 style
.223 Remington
16 inch or
14.5 inch
Black parkerized finish with either fixed or collapsible stock. Slings, tactical lights,
and ACOG sights are authorized for use. 20 or 30 round magazines may be used.

Make
Caliber
Barrel length
Appearance

B.

Authorized Modifications:
1.

Only the Firearms Training Unit armorer will perform or authorize modifications and
repairs to the Patrol Rifles.

2.

The only authorized modifications are:
a)

Changes to the pistol grip.

b)

Addition of a “gapper plug” above the pistol grip area.

c)

Use of a different sling system other than the issued tactical sling.

d)

Left-handed shooters may have approved ambidextrous accessories installed by
the range armorer.

e)

Tritium front post if no ACOG sight is used.

f)

Selection of either a fixed or an adjustable stock.

Effective Date: 07/28/04

Page 1 of 4

Section 8.070

Rifle Policies & Safety

C.

III.

Deviations from these weapon specifications must have prior approval of the Commander
of Training.

4.

Rifles will be inspected by the Firearms Training Unit at Patrol Rifle qualifications.

Issuance and Use
1.

On-duty officers are only authorized to use Department issued rifles.

2.

Off-duty use of the Department issued rifles is restricted. Written approval must be obtained
from the Deputy Chief of Operations for off-duty use of the rifle.

3.

The Firearms Training Unit issues rifles to qualified officers and maintains an accurate and
up-to-date record of officers to whom a rifle has been assigned.

Program Eligibility and Assignment
A.

Participation in the patrol rifle program is a voluntary assignment unless a Precinct Commander or
above deems an immediate operational need for that resource.

B.

Officers must have successfully completed 2 years of service following their sworn date with SPD
to be eligible for assignment to the patrol rifle program.

C.

The selection process is as follows:

D.

IV.

3.

1.

When openings exist or are anticipated, there will be an announcement within each
Operations Bureau (usually at roll calls) for interested officers to submit their names.

2.

The Precinct Commander will make the selection from the list of officers submitting their
names.

3.

This list of names will then be submitted to the Bureau Commander in charge of the
program. He or she will review the names and obtain firearms qualification scores for the
last 2 years for each interested officer.

4.

After reviewing the list, the Bureau Commander will send the names of those officers
selected to the Advanced Training Unit. The Advanced Training Unit will notify those
selected through their chain of command.

5.

Complete the Training Course and requirements.

Allocated rifle positions will remain within the precinct of assignment at the discretion of the
Precinct Commander.

General Rifle Handling
A.

The rifle safety will be ON at all times unless the operator is on target and has decided to shoot.

B.

The rifle will not have a round loaded in the chamber when in a police vehicle, and will be locked
in its holder or stowed in its carrying case in the trunk when not in use.

C.

A round will only be loaded into the chamber of the weapon outside the police vehicle in
anticipation of the weapon’s imminent use (“Tactical Condition”).

D.

Except when anticipating the imminent use of the rifle, employees will inspect the weapon to
ensure that the safety is on and there is no round loaded in the chamber when:

E.

Page 2 of 4

1.

Checking a rifle out from an authorized police weapons storage facility or locker.

2.

Taking the rifle out of its locked holder or Department approved carrying case.

3.

Receiving a rifle from another person.

If the rifle is found to have a round in the chamber, the employee will move to a safe location,
point the muzzle in a safe direction and unload the weapon as detailed in the SPD Procedures and
Tactics Publication Section-040 Weapon Safety.

Section 8.070

Rifle Policies & Safety

1.
F.

V.

The rifle will be placed in “Storage Condition” before it is turned in or stored.

Rifle Deployment
A.

B.

Recommended Use. Below are guidelines for deploying with a rifle. The officer will be
responsible for justifying his/her decision to deploy with a rifle in any given set of circumstances.
1.

Where greater accuracy is desired which cannot be achieved with a handgun or shotgun.

2.

Incidents in which a suspect or suspects are heavily armed (i.e. a rifle).

3.

Incidents in which a suspect or suspects are wearing body armor.

4.

Incidents where there is lack of appropriate cover within acceptable ranges near the threat
for the use of a handgun or shotgun, indicating the need for greater accuracy.

5.

To provide containment at a safer distance while awaiting arrival of the S.W.A.T. Team.

Rifle Use:
1.

C.

VI.

In a precinct, at the range or other facility where a firearm-unloading barrel is present, the
rifle must be unloaded with the muzzle pointed into the barrel.

Whenever use of the rifle is anticipated, officers will ensure that they have a clear field of
fire. As with any other firearm, officers must be especially mindful of the potential danger
to innocent bystanders, occupants of nearby buildings, and traffic if the weapon is used in
congested areas.

Post Firing Rifle Handling:
1.

In the event the rifle is fired, the officer must maintain the condition of the rifle. After the
incident has been stabilized, the safety shall be engaged. No other actions shall be taken
to render the rifle “safe”.

2.

The rifle shall be turned over to Investigations Bureau personnel.

Rifle Security
A.

B.

Vehicles:
1.

Rifles will be removed from any vehicle prior to being taken out of service or being
serviced by any trusty assigned to a precinct (for example, fueling, washing, etc.) unless
an officer is available to standby with the vehicle until the maintenance is completed.

2.

Vehicles with electronic locks shall not be left unattended without first removing the
ignition key.

3.

Vehicles with manual locks shall not be left unattended without first removing the rifle
lock key.

Precinct
1.

C.

Employees will secure the rifle in their assigned locker when not in use unless there is a
designated secured rifle storage space in the police facility. Rifles in lockers will be
secured in “storage condition”. Rifles in vehicles will be “patrol car ready”.

Training
1.

Employees may take their rifles to training.
a.

2.

An employee must receive approval from the training Commander for attending
any training outside of Department training.

The rifle must be transported in its case.

Page 3 of 4

Section 8.070

Rifle Policies & Safety

VII. Qualifications
A.

B.

Qualification
1.

The Commander of the Training Section shall establish the qualification standards and
proficiency-training curriculum. Qualification standards are minimum scores established
by the Commander of the Training Section, and are published in Department Special
Orders prior to a scheduled qualification session.

2.

Officers shall qualify with their Department-issued patrol rifle. All rifle officers are
required to qualify as prescribed in Department Directives or Special Orders.

3.

Officers are required to initial next to their score on the sign-in sheet. This will ensure that
the officer knows and agrees with the score as documented.

4.

Those who fail to meet the minimum score will be given one additional opportunity to
qualify during that session.

5.

Unexcused failures to shoot, or failure to appear for remedial training as directed, will
cause the Commander of the Training Section to forward a memorandum to the officer’s
Bureau Commander, and may result in removal of the employee from the rifle program.

Qualification Waivers
1.

C.

Waivers must be requested per the procedures described in the current qualification
Special Order.

Failure to Qualify
1.

Officers failing to qualify with their patrol rifle are responsible for contacting the Firearms
Training Unit and scheduling remedial training if desired.
a.

Officers are not authorized to carry the patrol rifle for duty use until successful
completion of the rifle qualification is accomplished.

b.

A certified firearms instructor will be assigned to the officer upon request.

c.

It is the officer’s responsibility to meet with their assigned instructor as often as
needed during the remedial training period of thirty days to acquire the skills
required to successfully qualify with the rifle. No overtime is authorized for this
activity.
1)

Officers will be provided with a reasonable amount of target ammunition
and range time.

Note: The “thirty day remedial training period” begins at the time of the failure to
qualify. Any attempt to re-qualify prior to the completion of the 30 day deadline
will conclude the remedial training period.

Page 4 of 4

2.

Officers failing to qualify after remedial training shall be removed from the patrol rifle
program.

3.

Officers may appeal their removal from the patrol rifle program to the Firearms
Qualification Review Board (FQRB).

4.

Should the officer be disabled or on sick leave during any portion of the thirty day
remedial period, the thirty day period shall be lengthened by the amount of time the officer
was disabled or on sick leave.

Seattle Police Department
Policies and Procedures
Title:

Section

8.080

Chapter:

8 - Firearms

080 - Shotgun Policies & Safety

REFERENCES
CALEA standards 1.3.10.

POLICY
Only officers who are trained and qualified in the use of the Seattle Police Department’s patrol shotgun are
authorized to carry and deploy this weapon. This policy is intended to be consistent with, and a component part
of, the Department policy on the Use of Deadly Force.

I.

Definitions
A. Employee: Any Department sworn employee authorized, trained, and currently qualified to carry a
patrol shotgun.
B.

Storage condition: The shotgun safety is on “safe”, the magazine tube is empty, the orange Saf-T-Round
is inserted in the chamber, the forend is closed on the orange Saf-T-Round.

C.

Tactical condition: The shotgun safety is on “safe”, the magazine tube is loaded with precision buckshot
shells or slugs and a shell is loaded into the chamber making the weapon ready for immediate use.

D. Patrol car ready condition: The shotgun safety is on “safe”, the chamber is empty, the shotgun is decocked, and the magazine tube is loaded with five (5) precision buckshot shells.

II.

Shotgun
A. Authorized Shotgun is the Remington 870, 12-gauge pump-action shotgun, with an unrifled 18-inch
smooth cylinder bore barrel. The shotgun will have a black polymer or wooden stock in three (3)
configurations; 12½-inch short stock, or 13-inch pistol grip stock, or 13½-inch standard stock. The
shotgun will have a tactical sling, Lazzarini light mount with PolyStinger light, sidesaddle shell carrier,
magazine extension and adjustable ghost ring sights.
B.

Authorized Modifications:
1.

Only the Firearms Training Unit Armorer will perform or authorize modifications and repairs to the
patrol shotguns.

2.

The only authorized modifications are:
a.

C.

Cheek pads mounted on the stocks.

3.

Deviations from these shotgun specifications must have prior approval of the Commander of
Training.

4.

Firearms Training Unit personnel will inspect the patrol shotguns for serviceability and
maintenance at scheduled shotgun qualifications.

Issuance and Use
1

On-duty officers are only authorized to use Department issued shotguns.

2.

Off-duty use of the Department issued shotguns is restricted. Written approval must be obtained
from the Deputy Chief of Operations for off-duty use of the shotgun.

Effective Date: 2/6/07

Page 1 of 4

Shotgun Policies & Safety

III.

Section 8.080

3.

The Firearms Training Unit issues shotguns to qualified officers and maintains an accurate and upto-date record of officers to whom a shotgun has been assigned.

4.

Officers who fail to remain current on all scheduled training and qualifications will be removed
from the Patrol Shotgun Program. Their shotgun and all associated issued equipment must be
turned into the Firearms Training Unit.

Program Eligibility and Assignment

A. Participation in the Patrol Shotgun Program is a voluntary assignment open to all sworn personnel.
B.

Officers must have successfully completed their probationary period after graduation from the Basic
Academy to be eligible for assignment to the Patrol Shotgun Program.

C.

The selection process is as follows:

IV.

1.

Patrol Shotgun schools are scheduled throughout the year by the Firearms Training Unit. A
minimum of one school quarterly is scheduled. School announcements are sent to all sworn
personnel via Department email. Interested officers are requested to submit their names on a memo
up their chain of command to their Captain.

2.

The Officer’s or Detective’s Captain will make selections and authorize the training time.

3.

This list of names, approved by the chain of command will then be submitted to the Firearms
Training Unit.

4.

The Firearms Training Unit will then notify those selected of the training dates and times.

5.

Successful completion of the three day training course and requirements.

General Shotgun Handling

A. While on duty, officers will store their shotguns in the electronic shotgun rack of the patrol car if
equipped with one. If not equipped with a rack, officers will secure the shotgun in the Department
approved carrying case locked inside the trunk. In either case, the shotgun will be stored in the patrol
car ready condition.
B.

Once the decision is made to deploy with the shotgun, the officer will determine when to place the
shotgun in the tactical condition. The decision to chamber a shell should be based upon their perception
of the immediacy of the need.

C.

After placing the shotgun in the tactical condition, the officer may take the weapon off “safe” when the
stock of the weapon is mounted in the shoulder.

D. It is advised that officers should place the safety switch in the on position anytime the stock is removed
from the shoulder.
E.

V.

If the situation is resolved without the need to fire the shotgun, the officer will use a safe location to
place the shotgun back into a storage or patrol car ready condition as soon as practical.

Shotgun Deployment
A. Recommended Use. Below are guidelines for deploying with a shotgun. The officer will be responsible
for justifying his/her decision to deploy with a shotgun in any given set of circumstances.
1.

Where greater accuracy is desired which cannot be achieved with a handgun.

2.

Incidents with multiple and/or armed suspects. (i.e. a rifle).

3.

Incidents in which a suspect(s) are wearing body armor.

4.

Incidents where there is lack of appropriate cover within acceptable ranges near the threat for the
use of a handgun.

Page 2 of 4

Shotgun Policies & Safety

B.

5.

To provide containment at a safer distance while awaiting arrival of a Patrol Rifle officer or
S.W.A.T. team members.

6.

For long cover situations or rapid intervention.

Shotgun Use:
1.

C.

VI.

Section 8.080

Whenever use of the shotgun is anticipated, officers will ensure that they have a clear field of fire.
As with any other firearm, officers must be especially mindful of the potential danger to innocent
bystanders, occupants of nearby buildings, and traffic if the weapon is used in congested areas.

Post-firing shotgun handling:
1.

In the event the shotgun is fired, the officer must maintain the condition of the shotgun. After the
incident has been stabilized, the safety shall be engaged. No other actions shall be taken to render
the shotgun “safe”.

2.

The shotgun shall be turned over to Investigations Bureau personnel.

Shotgun Security

A. Vehicles

B.

1.

Shotguns will be removed from any vehicle prior to being taken out of service or for scheduled
maintenance unless an officer is available to standby with the vehicle until the maintenance is
completed.

2.

Vehicles with electronic locks shall not be left unattended without first removing the ignition key.

3.

Vehicles with manual locks shall not be left unattended without first removing the shotgun lock
key.

Precinct
1.

C.

VII.

Officers will secure the shotgun in their assigned locker when not in use. Shotguns stored in
lockers will be in the storage condition. Shotguns in vehicles will be stored in the patrol car ready
condition.

Training
1.

Officers will take their shotguns to training.

2.

An officer must receive approval from the training Commander for attending any training outside
of Department training.

3.

The shotgun must be transported in its Department approved case.

Qualifications

A. Qualification
1.

The Commander of the Training Section shall establish the qualification standards and proficiencytraining curriculum. Qualification standards are minimum scores established by the Commander of
the Training Section, and are published in Department Special Orders prior to a scheduled
qualification session.

2.

Officers shall qualify with their Department-issued patrol shotgun. All shotgun officers are
required to qualify as prescribed in Department Directives or Special Orders.

3.

Officers are required to initial next to their score on the sign-in sheet. This will ensure that the
officer knows and agrees with the score as documented.

4.

Those who fail to meet the minimum score will be given one additional opportunity to qualify
during that qualification session.
Page 3 of 4

Shotgun Policies & Safety

5.

B.

Unexcused failures to qualify, or failure to appear for remedial training as directed, will cause the
Commander of the Training Section to forward a memorandum to the officer’s Bureau
Commander, and may result in removal of the officer from the shotgun program.

Qualification Waivers
1.

C.

Section 8.080

Waivers must be requested per the procedures described in the current qualification Special Order.

Failure to Qualify
1.

Officers failing to qualify with their patrol shotgun are responsible for contacting the Firearms
Training Unit and scheduling remedial training if desired.
a.

Officers are not authorized to carry the patrol shotgun for duty use until successful
completion of the shotgun qualification is accomplished.

b.

A certified firearms instructor will be assigned to the officer upon request.

c.

It is the officer’s responsibility to meet with their assigned instructor as often as needed during
the remedial training period of thirty days to acquire the skills required to successfully qualify
with the shotgun. No overtime is authorized for this activity.
(1). Officers will be provided with a reasonable amount of ammunition and range time.
Note: The “30-day remedial training period” begins at the time of the failure to qualify. Any
attempt to re-qualify prior to the completion of the 30-day deadline will conclude the
remedial training period.

2.

Officers failing to qualify after remedial training shall be removed from the Patrol Shotgun
Program.

3.

Officers may appeal their removal from the patrol shotgun program to the Firearms Qualification
Review Board (FQRB).

4.

Should the officer be disabled or on sick leave during any portion of the 30-day remedial period,
the thirty day period shall be lengthened by the amount of time the officer was disabled or on sick
leave.

Page 4 of 4

Seattle Police Department

Section

Policies and Procedures
Title:

9.020

Chapter:

9 - Equipment & Uniforms

020 - Employee Dress Standards

REFERENCES
CALEA standard 26.1.1

POLICY
Department employees shall wear clothing and accessories that are appropriate for their work setting.
Commanders, supervisors and managers will monitor their subordinate’s compliance with this policy.
Compliance with this policy may be evaluated during inspections.
Employees should ensure that clothing does not create a distraction or cause a safety hazard.

I.

Business Attire
A.

II.

Employees who interact with the public in any capacity, as a Department representative will be
attired as follows:
1.

Department approved Uniform of the Day for sworn employees working a uniformed
assignment.

2.

For plain-clothes officers and civilian employees, the Commander of a Precinct/Section,
or a civilian Director/Manager (Section Commander equivalent), will determine the
dress code for their command. This is dependent on the operations of the specific unit
and the notification of the appropriate Bureau Commander.
The
commander/director/manager may allow variances based on weather conditions. The
Command Staff may establish a specific dress code for a specific work group as
necessary.

Personal Appearance Regulations
A.

Male Hair Standards
1.

The bulk or length of the hair will not interfere with the normal wearing of the standard
police uniform cap or helmet.

2.

The maximum extension of the hair outward from the top of the head will not exceed
two inches (2”), tapering to a maximum extension above the ear of one and one-half
inches (1-1/2”), and no more than one-half (1/2”) from the side of the face at the base of
the sideburn.

3.

Sides and back of the hair may be either tapered or blocked. In no event will the hair
cover more than one-half inch (1/2”) of the ear, nor extend over the uniform shirt collar,
when the officer assumes the military position of attention.

4.

Sideburns shall extend no further than one-half (1/2”) below the ear, and will be no
more than one and one-half inches (1-1/2”) in width, and will be cut horizontally.

5.

The face will be clean shaven, except that mustaches will be permitted. If a mustache is
worn, it shall be kept neatly trimmed and tidy. Mustaches may extend laterally not more
than one-half inch (1/2”) from the corner of the mouth, nor more than one-quarter inch
(1/4”) below the corner of the mouth, nor more than one-quarter inch (1/4”) down over
the upper lip.

Effective Date: 10/31/06

Page 1 of 2

Section 9.020

Employee Dress Standards

B.

Female Hair Standards
1.

C.

D.

E.

For uniformed female officers, hairstyles shall be worn so that no part of the hair
extends over the uniform shirt collar. The bulk or length of the hair must not interfere
with the wearing of the uniform hat or helmet.

Assignments Requiring Non-regulation Hair Standards
1.

Written authorization for individuals working assignments that necessitate non-standard
hairstyles shall be obtained from their respective Bureau Commander.

2.

Those officers obtaining this special permission shall not be permitted to be employed
off-duty where the wearing of the police uniform is required.

Jewelry
1.

When in uniform, sworn and civilian employees shall limit the visible jewelry they
wear to a wristwatch, medical bracelet worn on the wrist, and up to two rings worn on
the fingers. Male officers shall not wear any type of earrings while on duty.

2.

Uniformed female employees may wear no more than one earring on each ear. Earrings
shall be post or clip-on types which are no larger than one-quarter inch (1/4”) in
diameter.

3.

All uniformed employees are prohibited from wearing any jewelry (other than earrings
mentioned above), accessory or other decorative hardware, anywhere on their face or
tongue while on duty or at any formal Department function.

Assignments requiring exemption from jewelry regulations
1.

Written authorization for individuals working assignments that necessitate an
exemption from jewelry regulations shall be obtained from their respective Bureau
Commander.
a.

Page 2 of 2

An exemption from jewelry regulations will not extend to any employee’s
appearance in uniform, whether on or off duty, or at any formal Department
function.

Seattle Police Department
Policies and Procedures
Title:

Section

9.030

Chapter:

9 - Equipment and Uniforms

030 - Uniform & Equipment
Reimbursement

REFERENCES
CALEA standards 22.2.8.

I.

II.

III.

Definitions
A.

Anniversary: That date twelve calendar months following the date of hire.

B.

Date of Hire: The date employment begins as a Police Officer, Parking Enforcement Officer, or
Police Recruit.

C.

Month: Fifteen (15) or more calendar days which shall constitute one month for purposes of prorating time of service.

D.

Parking Enforcement Officer: A civilian employee enforcing parking regulations.

E.

Police Officer: A person who, having taken the oath of office, is charged with the obligation to
maintain peace and order.

F.

Recruit: A civilian employee of the Department who, upon successful completion of the Police
Academy, may become a sworn police officer.

Annual Uniform Allowance
A.

All the employees described above are entitled to an annual clothing allowance for the maintenance and purchase of uniform clothing as established by collective bargaining agreements or
policy.

B.

All entitled employees terminating employment shall be paid a prorated share of their annual
clothing allowance. Prorating may be used by payroll, as necessary to alter the anniversary,
when an employee changes status.

C.

Unpaid absence from the Department for one to twelve months shall alter the anniversary by the
amount of time absent. The allowance shall be prorated if the absence exceeds one year.

D.

Former Seattle police officers who have been separated from the Department for more than 24
consecutive months shall be eligible for an initial clothing allowance in the amount required by
City ordinance, collective bargaining agreement or Department policy upon being sworn as a police officer. Under no circumstances shall an individual be eligible for additional clothing allowance by further separation and re-hire.

Initial Uniform Allowance
A.

The Training Section shall conduct an equipment inspection during Department orientation training for the following:
1.

Newly commissioned officers,

2.

Lateral transfers from other police departments, and

3.

Former Seattle police officers who have been re-hired.

Effective Date: 11/9/07

Page 1 of 4

Section 9.030

Uniform & Equipment

IV.

B.

Upon satisfactory completion of the inspection, the Training Section shall conduct an “Initial
Clothing Inventory” and forward the results to the Fiscal, Property, and Fleet Management Section.

C.

The Fiscal, Property, and Fleet Management Section shall authorize payment of an initial uniform allowance upon receipt of the clothing inventory in the amount authorized by City ordinance, collective bargaining agreement, or Department policy.

Claims for Damaged, Destroyed, Stolen, or Lost Uniforms or Equipment (Personal
Property)
A.

Policy
1.

The City maintains a fund for the purpose of paying, in vouchers approved by the Chief
of Police, costs of repair or replacement of Police Officers’ and Parking Enforcement Officers’ clothes or personal equipment damaged, destroyed, stolen, or lost in the line of
duty.

2.

An item is considered damaged if, as a result of some action, its usefulness is substantially reduced.

3.

The City shall not pay repair or replacement costs for those uniform or equipment items
which are damaged, destroyed, stolen, or lost through officer negligence.
NOTE: Department personnel are responsible for the cleaning costs of their uniforms
and personal clothing items which become dirty or soiled during the course of duty.
Payment for repair or replacement of equipment shall only be made for items which are
damaged, destroyed, stolen, or lost in the line of duty.

B.

Procedures
1.

Damaged items shall be inspected by the concerned officer’s immediate supervisor during the shift when the damage occurred.

2.

Requests for reimbursement shall be submitted to the concerned officer’s immediate supervisor and must include:
a.

Personal Property Request for Reimbursement - Damaged, Destroyed, Stolen, or
Lost, Uniforms or Equipment (form 13.18, Side B),
(1)

3.

Page 2 of 4

Personal equipment not specifically required or authorized by Department policy:
(a)

Indicate in the “Explain the Circumstances” section of the form
if a letter of authorization from a Bureau Commander was obtained for the item before it was damaged, destroyed, stolen, or
lost, and

(b)

Attach a copy of the letter.

b.

Receipt(s) for repairs or replacement costs,

c.

Receipts or other proof which would indicate the date and price of the original
purchase. In the event that the officer is unable to obtain the original receipt, a
Memorandum indicating the date of purchase, item(s) purchased, and cost of
each item(s) shall be submitted with the claim form,

d.

Where appropriate, a copy of theGeneral Offense Report.

The immediate supervisor shall indicate their recommendations for approval or disapproval of the reimbursement request and forward it through the employee’s chain of
command to their Section or Precinct Commander for recommendations.

Section 9.030

Uniform & Equipment

4.

C.

Conditions of Reimbursement
1.

Reimbursement for damaged, destroyed, stolen, or lost uniform items, or other equipment required by the Manual shall be made upon proof of purchase of the replacement
item (See B2c. of this section).

2.

Items of personal property which officers elect to use on-duty, but which are not required by the Manual, shall be used at the officer’s own risk and may not be subject to
reimbursement.

3.

Uniform and equipment items that may be considered for reimbursement:

4.

5.

V.

Approved requests shall then be forwarded to the Director of the Fiscal, Property, and
Fleet Management Section where the amount of reimbursement is determined. A check
is then issued by the Fiscal Management Unit for the approved amount.

a.

All non-issue uniform and equipment items required by the Manual,

b.

Prescription and safety eyeglasses,

c.

Timepieces,

d.

Personal equipment such as cameras and binoculars which are used with prior
approval of Section/Precinct Commanders, and

e.

Any electronic device used to aid an employee in their performance duties.

f.

Other equipment or clothing may be considered, such as items worn by plainclothes personnel, and shall be approved on an individual basis by the concerned
officer’s Section/Precinct Commander.

Uniform and clothing items shall be prorated on the following basis:
a.

For the first year--100% of original price,

b.

For the second year--75% of original price,

c.

For the third year--50% of original price, and

d.

For the fourth year--25% of original price.

Reimbursement for any non-uniform item shall be as follows:
a.

Prescription eyeglasses shall be repaired or replaced at a cost not to exceed
$125,

b.

Safety eyeglasses and non-prescription sunglasses shall be repaired or replaced
at a cost not to exceed $25,

c.

Timepieces shall be repaired or replaced at a cost not to exceed $70,

d.

Flashlights damaged, destroyed, or lost in the line of duty shall be replaced at
100% of original purchase value, and

e.

Electronic devices shall be repaired or replaced at a cost not to exceed $100.00.

f.

Reimbursement requests for non-uniform items other than the above shall be approved on an individual basis.

Specialized Clothing / Equipment (One-Time Reimbursement)
A.

Police officers and sergeants who are assigned to the Motorcycle Unit, Mounted Patrol Squad, or
the Harbor Unit as divers are eligible (after one year of service in said assignment) for a one-time
reimbursement of $500.00 for the purchase of required items of clothing or equipment unique to
those assignments.
Page 3 of 4

Section 9.030

Uniform & Equipment

B.

VI.

Requests shall include:
1.

A copy of the personnel order assigning the employee to one of the above units,

2.

A Memorandum requesting reimbursement, and

3.

Copies of purchase receipts for equipment / clothing.

C.

Requests shall be forwarded through the employee’s chain of command to Deputy Chief of Operations for approval.

D.

Approved requests shall be forwarded to the Fiscal, Property, and Fleet Management Section for
reimbursement of funds.

Conflicts With Collective Bargaining Agreements and City Ordinances
A.

Page 4 of 4

In the event of a conflict between the provisions of this manual section and those of a properly
authorized collective bargaining agreement, the provisions of the agreement shall prevail insofar
as members of the bargaining unit are concerned, and for the duration of the time covered by the
agreement.

Seattle Police Department
Policies and Procedures
Title:

Section

9.040

Chapter:

9 - Equipment & Uniforms

Figure 1 - Uniform Blouse
Cloth Name Tag Placement
(1/4” below top edge of pocket)

Figure 2 - Uniform Blouse
Shoulder Patch, Rank Insignia, Sleeve
Braid, and Service Stars Placement

Effective Date: 09/29/04

040 - Uniform Illustrations

Figure 3 - Uniform Shirt
Cloth Name Tag Placement
(1/4” below top edge of pocket)

Figure 4 - Uniform Shirt
Shoulder Patch, Chevron and
Service Stripes Placement

Page 1 of 2

Uniform Illustrations

Figure 5 - Uniform Sweater
Cloth Badge and Name Tag Placement

Figure 6 - Uniform Jacket
Cloth Badge and Name Tag Placement

Page 2 of 2

Section 9.040

Seattle Police Department
Policies and Procedures
Title:

Section

9.050

Chapter:

9 - Equipment and Uniforms

050 – Uniforms & Equipment

REFERENCES
CALEA standards 16.3.4, 22.2.8, 26.1.1, 41.3.4,41.3.5, 41.3.6.

APPROVAL AUTHORITY
The Chief of Police shall be the final approval authority in all matters relating to uniforms and equipment.

I. Technical Specifications and Uniformity
A. The Audit, Accreditation, & Policy Section shall research and set all technical specifications for uniform
clothing and uniform equipment items. Recommendations will be given to the Command Staff for
approval.

II. The Uniform and Equipment Advisory Committee
A. The Uniform and Equipment Advisory Committee will be responsible for testing and making
recommendations concerning the style and functional suitability of specific uniform apparel and duty
equipment. The Committee is made up of personnel throughout the Department and membership is
adjusted depending on the uniform item or equipment being evaluated. The Audit, Accreditation and
Policy Unit, under the authority of the Chief of Police, will select Committee members.
B.

The Audit, Accreditation, & Policy Section shall coordinate all wear testing and evaluations.

III. Long Sleeve & Short Sleeve Uniform Shirts
A. Unless otherwise instructed by a Special Order, Directive or direct order, officers may wear either the
short sleeve or the long sleeve uniform shirt year round.

IV. Uniform of the Day
A. The Department utilizes a Class ‘A’ and Class ‘B’ uniform to address the specific needs of assigned
uniform duty. These requirements are subject to change as determined by the Command Staff. The
Command Staff will designate the ‘Uniform of the Day’ and communicate requirements to the
Department.
B.

The Class ‘B’ uniform is the authorized uniform of the day unless otherwise directed by Command
Staff. The Class ‘A’ uniform may be worn routinely, even when it is not required.

C.

The Class ‘A’ uniform will be worn at all special ceremonies or functions where a large contingent of
Seattle Police Officers will be present. Special Orders or other communication from Command Staff
will be issued when the Class ‘A’ uniform is required. The Command Staff will determine whether the
long sleeve or short sleeve Class ‘A’ uniform will be worn for the specific event.

D. The Department issued badge, cloth nametag, and shoulder patches shall be worn on all uniform shirts.
E.

Class ‘A’ Uniform Description
1.

Short Sleeve Shirt:
a.

Elbeco or Flying Cross, model #7408Z (same number for both manufactures). 55% Tropical
wool/ 45% polyester blend. The Class ‘A’ short sleeve shirt must be worn with a white crew
neck t-shirt. Sweaters shall not be worn.

Effective Date: 4/29/08

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Uniforms & Equipment

2.

Long Sleeve Shirt:
a.

3.

F.

Section 9.050

Elbeco or Flying Cross, model #7480Z (same number for both manufactures), 55%
Dacron/45% wool. The Class ‘A’ long sleeve shirt must be worn with the necktie and
Department authorized tie bar. Turtlenecks or the uniform sweater shall not be worn.

Pants:
a.

Flying Cross, model #13507, 100% wool without cargo pockets.

b.

Blauer, model #8690P61, 55% polyester/45% wool blend, without cargo pockets.

Class ‘B’ Uniform Description
1.

Short Sleeve Shirt:
a.

2.

Long Sleeve Shirt:
a.

3.

Flying Cross, model #764R6927, (polyester, rayon and lycra). The short sleeve shirt will be
worn with a white crew neck t-shirt. Sweaters shall not be worn.

Flying Cross, model #414W6927, (polyester, rayon and lycra). The long sleeve shirt can be
worn with the necktie and authorized tie bar or the authorized turtleneck. A white crew neck
t-shirt, by itself, will not be worn under the long sleeve uniform shirt. The uniform sweater
may be worn with the Class ‘B’ long sleeve shirt.

Pants:
a.

Flying Cross, model #44900, (polyester, wool and lycra) with cargo pockets.

b.

5.11, model #44060-750, (polyester/wool) with cargo pockets.

V. Required Uniform Items
A. Name Tags. Department issued (block print) cloth nametags shall be worn by each on-duty uniformed
officer on the uniform shirt and optional sweater. Plastic nametags shall be worn with the uniform
blouse. Officers shall also wear Department issued cloth nametags on the uniform jacket and utility
uniform. (See DP&P - Uniform Illustrations for proper name tag placement.) The following
requirements shall apply to all sworn Seattle Police Department personnel when wearing their uniform:
The required nametag or identification device shall be worn on the outermost layer of the uniform, in
the upper front torso area, and shall be clearly visible to the public.
1.

In situations where the officer may remove the outermost layer of their uniform, that officer shall
wear such nametag or identification device in the required location on any underlying layer of
his/her uniform.

2.

The outermost layer of the uniform must also clearly identify the name of the officer’s law
enforcement agency (in most instances, this is fulfilled by the Department shoulder patch).

3.

Officers shall not obscure or alter the nametag or identification device.

4.

The nametag or identification device shall be in legible block print of at least 24-point typeface and
will include the officer’s first initial and last name. Complete first names may be included as an
option to the first initial.

5.

For purpose of this section, “uniform” is defined to include, in addition to its normal meaning, any
law enforcement agency issued or approved coat, jacket, sweater, rainwear, utility uniform or
Demonstration Management protective gear that may be worn as an outer layer of clothing or in
conjunction with that uniform. It shall not include civilian attire worn by plainclothes or
undercover officers.

6.

This nametag requirement applies to officers working on-duty or in an off-duty capacity while in
the regulation Seattle Police Department uniform. Nametags must be affixed to all traffic control

Page 2 of 11

Section 9.050

Uniforms & Equipment

vests, rain jackets, the Department overcoat and leather motorcycle jackets. For those garments
which do not have shoulder patches affixed, there are “Seattle Police” nametag sized department
identifiers available, which will be provided to unit coordinators.
B.

Badges
1.

Officer/Sergeant Badge – Officers will only be issued one numbered badge per rank. New officer
and sergeant badges will be numbered with their serial number.
a.

Officer and sergeant badges that cannot be repaired will be replaced with a new serial number
badge.

b.

If the officer has had a numbered badge issued for over five years the replacement badge may
be the same number, rather then their serial number.

2.

Lieutenant and above Badge.

3.

Detective Badge

4.

a.

The Quartermaster Staff will issue a detective badge to an officer when the personnel order
reflecting the transfer or reclassification has been published, or at the written direction of a
Bureau Commander.

b.

Officers that are assigned to a permanent position in a detective unit will be issued a detective
badge with their serial number.

c.

Officers “loaned” to a detective position or unit will be issued a standard detective badge upon
approval of the Criminal Investigations Bureau Assistant Chief

d.

The use of a detective badge is authorized only while the officer is assigned to a detective
position. The immediate detective supervisor will ensure that the detective badge is returned
to the Quartermaster when the officer leaves the detective position, unless the officer is
transferring to another detective unit or the detective badge has the employee’s serial number.

e.

Detective badges with serial numbers shall be retained by the officer after they leave the
detective position. They are not authorized to “carry” the detective badge unless they return to
a detective position.

f.

All officers are required to return assigned detective badges to the Quartermaster within 10
days of being transferred or reclassified to non-detective position.

Duplicate Badges
a.

Officers wishing to acquire spare badges may do so by presenting a completed Purchase and
Supply Request (form 1.5), approved by their Bureau Commander, to the Fiscal, Property, and
Fleet Management (FPFM) Section. Duplicate badge policies apply to all officers regardless
of rank.
(1) The badge must be for the ordering officer’s use and shall have their “assigned badge
number” on it.
(2)

The officer shall present their Department identification to the Fiscal Unit and pay a
deposit for the badge.

(3) The Fiscal Unit shall order the duplicate badge and have it delivered to the Quartermaster
Unit along with a copy of the paid receipt.
(4) The Quartermaster Unit will notify the officer when the badge arrives.
(5) The FPFM Section shall deposit the purchase price for each badge, but shall return the
full price to the officer when the badge is returned.
(6) The badge shall be listed on the officer’s issued equipment list and shall be returned to the
Department upon resignation, retirement, or termination.
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Uniforms & Equipment

Section 9.050

(7) All Department policies relating to badges (lost property, damaged equipment, etc.) apply
to duplicate badges.
C.

Jacket:

1.

The Blauer Model 9010Z or Model 9910Z, Gore Tex material, waist length, single-breasted with
silver (gold for lieutenants and above) colored buttons on shoulder and sleeve epaulets, black
zipper, with optional reflector tabs.

2.

The Force Jacket by North Face, Navy Blue in color.

3.

The Flying Cross, Model 79900 ‘Public Safety Jacket’, Navy Blue.

D. Utility Uniform (BDU’s). Shall be black with a cloth nametag. This uniform replaces the blue UO/Riot
jumpsuit (coverall). ID numbers are no longer issued. Utilities shall be worn on those occasions where
it is impractical to wear the regular uniform (prisoner transport, riot situations, training, etc.).
1.

Sergeants will wear “subdued” military-style sewn-on rank insignia on the sleeves of the utility
uniform.

2.

Officers will only be issued one set of BDU’s, unless an additional set is approved by an Assistant
Chief or higher in writing.
a.

Funding for the additional BDU’s will be taken from the budget of the approving Assistant
Chief.

b.

BDU’s that no longer fit may be exchanged as long as they are serviceable. Serviceable used
BDU’s will be exchanged for serviceable used BDU’s of the proper size.

E.

Necktie. Shall be the four-in-hand or cravat style and navy blue in color.

F.

Shirt. Shall be French blue in color, of 100% wool or 45% wool/55% Dacron polyester blend, with
removable buttons, navy blue shoulder straps, pocket flaps and cuffs (on winter shirts). Winter shirts
shall be 11-12 oz. gabardine, summer shirts 8-9 oz. tropical worsted.

G. Trousers. Shall be navy blue in color, 100% wool or the approved wool blend.
H. Shoes or Boots. Shall be black leather/simulated leather with black laces and plain round toes. Boots
may be constructed of a combination of nylon and leather. Shoes and boots shall present a business like
appearance. Shoes and boots are to be shined as needed.
1.

Cloth, running, athletic, and cross-training style shoes are not authorized. Western, Wellington, and
“engineer” style pull-on boots are not authorized. Boots or shoes with buckles, straps, and buttons
are not authorized.

I.

Socks. Black or dark blue socks shall be worn with low-cut shoes.

J.

Belt. Shall be black (leather or Velcro) and of sufficient width to adequately support a leather or nylon
gun belt.

K. Blouse. Required for lieutenants and above. Shall be single breasted, navy blue in color, matching that
of the trousers/skirt, 45% Wool/55% Dacron polyester, 16-20 oz. elastique with optional liner.
L.

Cap. Shall be navy blue in color, eight point, and closed or ventilated band.
1.

2.

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Wearing of the eight point uniform cap is required:
a.

At parades, ceremonies, and public gatherings.

b.

During inspections.

c.

When directed by a supervisor.

Under all other conditions, the wearing of the eight point uniform cap shall be at the discretion of
the individual officer. (A ranking officer may make exceptions to the above order during certain

Uniforms & Equipment

Section 9.050

public gatherings, i.e., crowd control at rock festivals, youth activities at the Seattle Center, etc., as
long as uniformity is maintained.)

VI. Optional Uniform Items
A. Gloves. Shall be black in color unless engaged in another activity requiring a different color (i.e. traffic
control). Section/Precinct Commanders shall approve exceptions.
1.
B.

Shot-filled or “loaded” gloves are prohibited

Rainwear
1.

The uniform raincoat for patrol and traffic officers shall be black in color.
a.

Full or waist length

b.

Either non-reversible or reversible to international safety standards of fluorescent yellow.

c.

For officer safety reasons, raincoats shall be worn with shoulder patches.

2.

The uniform raincoat for foot-beat officers shall be the Chicago-style police raincoat, black, full
length, cape front, and black with navy blue collar.

3.

Per individual watch commander’s approval, officers have the option to wear a rain pant in poor
weather conditions or extended traffic post assignments.
a.

Blauer B-Dry all condition pant (model 9834).

b.

The rain pant will be worn over uniform pant.

D. Sweaters. Shall be long sleeve, “military type” v-neck sweaters with shoulder patches and epaulets.
Authorized sweaters:
1.

Blauer or Fechheimer cable-knit.

E

Turtlenecks. Shall be long sleeve, dark navy blue in color, constructed of 100% cotton or 50% cotton
blends. There shall be no visible monogrammed insignia. In lieu of neckties, turtlenecks or mock
turtlenecks are to be worn under the long sleeve uniform shirt or with the black utility uniform.

F.

Uniform Skirt. Optional for all sworn female personnel. Shall be navy blue, “straight style” with zipper
in back, 100% wool or 45% wool/55% Dacron polyester blend (16-20 oz. elastique); or 45% wool/55%
Dacron polyester blend (14-15 oz. serge). The skirt shall range in length from mid knee to two inches
below the knee.

G. Winter Cap. Shall be the navy blue, mouton fur trooper cap with deluxe quilted interior. This cap shall
only be worn when the temperature is 32 degrees Fahrenheit or less.
H. The uniform jacket and/or raincoat may be worn with the Class B uniform and with the Class A uniform
when appropriate for conditions.

VII. Uniform Accessories
A. Designated Rank Colors
1.

Service stars, “SP” emblems, insignia of rank, sleeve stripes, tie clasps, badges of office, cap
shields, belt buckles, buttons, and other accessories shall designate rank by their colors; gold for
lieutenants and above, including the Department Chaplains; silver for sergeants and police officers.

B.

American Flag Medal. A ½”(one-half inch) metallic flag may be worn at the option of the employee. If
worn, it shall be centered one-quarter inch above the top of the right breast pocket in the absence of any
other medals.

C.

Cap Braid. Shall be black for police officer, silver for sergeant, and gold for all ranks above sergeant
including the Department Chaplains. The cap of the Chief of Police shall have gold bullion on the bill.

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Uniforms & Equipment

Section 9.050

D. Marksmanship Medals. Authorized marksmanship medals may be worn and positioned 1/4 inch above
the top edge of the right pocket of the shirt and blouse, centered in a vertical line with the pocket button.
E.

Shoulder Patches. Department issued shoulder patches shall be centered on each arm of the uniform
shirt, blouse, jacket, sweater, jumpsuit, and overcoat. The patch shall be sewn on by machine or stitched
by hand, using thread matching the color of the uniform item. (See DP&P - Uniform Illustrations for the
proper placement.)

F.

Service Stars or Stripes.
1.

Blouse: Service stars denoting each five years of service shall be worn on the uniform blouse one
half inch above the braid that indicates rank on both sleeves by all sworn members of the
Department.

2.

Long sleeve shirt: Sergeants and officers shall wear service stripes on the left sleeve of the long
sleeve winter shirt, one-inch above the top of the cuff. Each service stripe denotes three years of
service. Service stripes shall not be worn by lieutenants and above. (Refer DP&P - Uniform
Illustrations for proper placement.)

G. “SP” Emblem. Sergeants and officers shall wear the 5/8” high emblem on the dress uniform blouse.
Officers assigned to the Harbor Unit and Police Range Unit shall wear the “SP” emblem centered on
their utility caps. (Refer DP&P - Uniform Illustrations for proper placement.)
H. Tie Clasp. The tie clasp shall be a straight bar type clasp with the seal of the State of Washington or the
seal of the City of Seattle positioned in the center of the clasp with the words “SEATTLE POLICE”
engraved across the bar. Officers are allowed the option of wearing the “City awarded” tie bars denoting
length of service. No other tie bars or tiepins shall be worn with the uniform. The tie clasp shall be worn
in a horizontal line with the buttons of the shirt pocket.
I.

Miscellaneous Items. Nothing shall be worn on the uniform or as a part of the uniform, except
regulation Department insignias as specified, or as may be directed from time to time. These shall be
centered 1/4” above the marksmanship medal, or 1/4” above the top of the right breast pocket, in the
absence of any other medals.

VIII. Dress Uniform
A. The dress uniform for lieutenants and above, including the Department chaplain(s), shall consist of:
1.

Uniform blouse (shoulder patches, metal badge, and plastic nametag)

2.

White dress shirt (plain)
a.

A miniature insignia of rank shall not be worn on the collar of white dress shirts when wearing
the dress uniform.

3.

Uniform tie

4.

Class ‘A’ Uniform trousers
a.

Female lieutenants and above have the option of wearing the uniform skirt instead of trousers.

B.

The dress uniform for sergeants and officers shall consist of the standard duty uniform. As an option,
sergeants and officers may elect to wear the dress uniform prescribed for lieutenants and above.

C.

The uniform blouse fabric shall match that of the trousers or skirt.

IX. Insignia of Rank
A. Insignia of rank shall be worn on all uniforms. The placement of insignia on the uniform is shown in
DP&P - Uniform Illustrations. Sleeve cuff stripes shall be worn only on the dress uniform blouse.
1.

Page 6 of 11

Chief of Police - Shall wear three metal gold-colored stars on each shoulder of the uniform blouse,
jacket, or sweater; and three one-inch cloth gold-colored stripes on each sleeve cuff of the uniform

Uniforms & Equipment

Section 9.050

blouse. Three miniature metal gold-colored stars matching the standard size insignia of rank shall
be worn on each side of the uniform shirt or utility uniform collar.

B.

2.

Deputy Chief and Assistant Chief of Police - Shall wear two metal gold-colored stars on each
shoulder of the uniform blouse, jacket, or sweater; and two one-inch cloth gold-colored stripes on
each sleeve cuff of the uniform blouse. Two miniature metal gold-colored stars matching the
standard size insignia of rank shall be worn on each side of the uniform shirt or utility uniform
collar.

3.

Captain, Administrative Assistant to the Chief of Police or sworn Director - Shall wear two metal
gold-colored bars on each shoulder of the uniform blouse, jacket, or sweater; and two half-inch
cloth gold-colored stripes on each sleeve cuff of the uniform blouse. Two miniature metal goldcolored bars matching the standard size insignia of rank shall be worn on each side of the uniform
shirt or utility uniform collar.

4.

Lieutenant - Shall wear one metal gold-colored bar on each shoulder of the uniform blouse, jacket,
or sweater; and one half-inch cloth gold-colored stripe on each sleeve cuff of the uniform blouse.
One miniature metal gold-colored bar matching the standard size insignia of rank shall be worn on
each side of the uniform shirt or utility uniform collar.

5.

Sergeants - Shall wear three white cloth chevrons on each sleeve of uniform shirts, blouses, and
jackets. A one-half inch cloth white stripe shall be worn on the sleeve cuffs of the uniform blouse.

Prohibited Insignia - Cloth insignia of rank for lieutenants and above shall not be worn on the collars of
shirts or on the shoulders of blouses.

X. Special Uniforms / Equipment
A. Bureau Commanders may authorize special uniforms for officers assigned to specialized units (Harbor,
Range, Motorcycle, etc.), where the standard regulation uniform is not practical.
1.

The Bureau Commanders of a specialized unit shall establish written specifications for specialized
uniforms/equipment and publish the information in the respective Bureau Manual.

B.

Section Commanders may require officers on special assignments to carry other items of equipment in
addition to what is normally required.

C.

Police Reserve Uniform
1.

The uniform for police reserve personnel shall be identical to the regulation police uniform with the
exception of the police (reserve) badge.

D. Chaplain’s Uniform

E.

1.

Department chaplains may wear the Department dress uniform on those occasions where
appropriate (e.g., funerals, academy graduation exercises, special ceremonies).

2.

Chaplain Insignia: The Department Chaplains shall wear the following items on the dress uniform:
a.

Sleeve Insignia: A one-half inch wide black mohair stripe on each sleeve with a gold Navy
Officers Chaplain Corps insignia appropriate to the religious faith of the Chaplain, and

b.

Lapel Insignia: A full-size metal Navy Officers Chaplain Corps insignia on each lapel.

Historical 1910 Uniform
1.

The historical regulation Seattle Police uniform, circa 1910, is essentially an old style, “Military
Keystone” high-top hat and long dress blouse. Selected officers on foot beats in the Pioneer
Square, Waterfront, and Pike Place Market areas can wear this uniform upon special request at the
discretion of an Operations Bureau Chief.

XI. Required Equipment Items
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Uniforms & Equipment

Section 9.050

A. Protective Vests (Body Armor)
1.

The Department authorizes the following protective vests, listed by make and model:

Second ChanceMonarch Summit (Level II & IIIa) American Body ArmorExtreme (Level II &
IIIa)Impulse 150 (Level II & IIIa) First ChoiceMF8 (Level II)MF10 (Level IIIa)MFF28 (Level II,
female version)MFF310 (Level IIIa, female version)
2.

The Department will provide the employee with body armor of threat level II or IIIA.. The vest will
not contain the product Zylon.

3.

Officers will be issued a ‘regular’ voucher for the 5-year replacement through the Quartermaster.

4.

An officer with a documented medical condition may acquire a “special needs” vest voucher by
contacting the Employment Services Lieutenant.

5.

The special needs voucher will be authorized by the Employment Services Lieutenant and then
issued by the Quartermaster Unit.

6.

7.

8.

9.

B.

a.

The Special Needs Voucher will list the vests that are approved for ‘special needs’. No other
vest will be substituted from those listed on the voucher unless authorized by the Employment
Services Lieutenant.

b.

If an officer is wearing a ‘special needs’ vest, they must return their ‘regular’ vest to the
Quartermaster Unit.

Protective vests shall be worn:
a.

In uniformed assignments routinely engaged in field contacts and duties.

b.

If involved in a pre-planned operation where it has been determined that an involved
individual may use a firearm.

c.

When directed by a supervisor.

Exceptions
a.

Medical Needs: A person requesting an exemption for medical reasons shall obtain a detailed
written justification from their physician describing the condition and stating why the
condition prohibits the wearing of the vest. The employee shall submit a memo with the
required documentation to the Employment Services Lieutenant.

b.

Specific Units: The Commander of any Unit desiring an exemption from the mandatory vest
requirement shall direct a memorandum through the chain of command, to the Deputy Chief
of Operations for approval. The memorandum must state in detail the reason for the
exemption.

Vests shall be replaced whenever they are defective; however, regardless of condition, vests shall
be replaced every 5 years.
a.

In replacing a damaged or defective vest, officers shall submit a memorandum through the
chain of command to their bureau chief. The bureau chief will note their approval and send
the memo on to the Quartermaster Unit. Upon approval, the Quartermaster will provide the
officer with a voucher to present to the vendor for a replacement vest.

b.

For routine replacement the Quartermaster Unit will notify the officer directly.

Officers will only be issued one Department approved ballistic vest, unless an additional vest is
approved by an Assistant Chief or higher in writing.
a.

Funding for the additional vest will be taken from the budget of the approving Assistant Chief.

b.

When a new ballistic vest is issued the old vest must be turned in to the Quartermaster.

Leather Gear

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Uniforms & Equipment

1.

C.

Section 9.050

All leather gear shall be black with the basket weave pattern.
a.

Gun Belt. Shall be the Sam Browne type without the shoulder strap or shoulder strap metal
loops. It shall be not less than two inches wide or more than two and one-quarter inches wide,
and must be a basketweave leather heavy enough to carry equipment without sagging. A
separate belt may be worn to support the trousers. Plain leather is prohibited.

b.

Cartridge Case. Shall be fashioned into two compartments and capable of holding twelve
cartridges of revolver ammunition or two magazines of semi-automatic ammunition. The
revolver ammunition case or magazine pouches must be held in place by a strap that fastens
shut.

Nylon Gear
1.

Officers have the option of electing to use nylon gear as an alternative to leather duty gear.
However, leather and nylon gear shall not be interchanged. If the gun belt is leather, the holster,
cartridge case, and optional equipment holders shall also be leather. If the gun belt is nylon, the
holster, cartridge case, and optional equipment holders shall also be nylon. There will be no
exceptions.

2.

All nylon gear shall be black in color and constructed of ballistic weave nylon “divers web”, or
water-repellent Cordura® nylon. Metal parts shall be black in color. Velcro or snaps may be
utilized to secure flaps on the cartridge case and optional equipment.
a.

Gun Belt. Shall be 2-inches wide with buckle, and must be rigid enough to carry equipment
without sagging. A separate belt shall be worn to support the trousers. A minimum of four
(4) snap type (black) belt keepers shall be worn to secure the gun belt to the separate trouser
belt.

b.

Cartridge Case. Shall be fashioned into two compartments and capable of holding twelve
cartridges of revolver ammunition or two magazines of semi-automatic ammunition. The
revolver ammunition case or magazine pouches must be held in place by a strap that fastens
shut.

D. Flashlight. Uniformed officers-at least a two-cell spotlight type.
E.

Handcuffs and Keys. Shall be carried by all police officers.

F.

Police Whistles. Are required for all on-duty police officers, except those assigned to follow-up units or
administrative duties.

G. Timepiece.
H. Traffic Safety Vest. Officers shall wear a reflective traffic safety vest:

I.

1.

When assigned traffic control responsibilities at a designated location.

2.

When employed off-duty with traffic control responsibilities.

3.

When directed to do so by a supervisor or event commander.

4.

Officers are encouraged to wear the safety vest in other hazardous situations (collisions, spills, etc.)
where they feel at risk. Officers have the option of wearing the Department issued vest, a
fluorescent orange vest approved by the Department of Labor & Industries, or the reversible
raincoat with the international yellow/orange side out.

Batons or Nightsticks. Shall be unaltered Department issued or meet the following specifications
1.

Straight Batons:
Length - not more than 26”
Weight - not to exceed 20 oz.

Page 9 of 11

Uniforms & Equipment

Section 9.050

Material - wood or plastic
Color - natural and/or dark in color
2.

Side Handle Batons
Length - 24”
Weight - 27 oz.
Material - plastic
Color - black

3.

Expandable Batons
Length - not more than 26” expanded
Weight - not to exceed 20 oz.
Material - lightweight alloy tubing
Color – black

4.

All officers shall complete a course which has been specifically designed to train them in the
proper use of the baton that they have chosen to use in the course of their duties. Such a course
shall be approved by the Training Section. The Training Section will maintain a list of officers
who have been trained on a specific baton.

XII. Optional Equipment Items
A. Chemical Restraints
1.

Chemical restraint devices may only be issued or carried after an officer has successfully
completed a training class approved by the Commander of the Training Section. Individual
officers shall have the responsibility of obtaining a replacement device when the contents are
depleted.

2.

Uniformed officers who carry a chemical restraint device shall use an appropriate carrier on their
gun belt.

3.

Officers may only carry Department issued or privately purchased products that meet the following
general criteria:
a.

Unaltered dispensers containing not more than 4 oz. of the chemical formulation currently
issued by the Department.

b.

For non-uniformed use, officers may purchase a restraint device of the same or smaller size
which is made by the same manufacturer and contains the same formulation as the issued
product.

XIII. Riot Gear
A. Officers shall be issued:
1.

Riot baton (long)

2.

Riot baton (short)

3.

Kevlar helmet w/face shield

4.

Helmet cover

5.

Helmet bag

6.

Department fitted gas mask w/carrier

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Uniforms & Equipment

7.

Gas mask voice amplifier/earpiece and adapter (supervisors only)

8.

Chest, knee, shin, foot, and forearm protectors (hard gear)

9.

Black padded gloves (1) pair

Section 9.050

10. Black fanny pack
11. Black poncho (nametag required)
12. Black utility uniform (nametag required). Replaces the blue UO/Riot jumpsuit coverall
13. Safety glasses

XIV. Prohibited Uniform Items and Exceptions
A. The SPD baseball cap shall not be worn as an accessory with the duty uniform.
1.

Certain specialty units (e.g., Canine, Harbor, etc.) may wear baseball hats while in their regular
duty uniforms.

2.

Motorcycle and bicycle officers on long-term fixed posts may wear the baseball cap.

3.

Baseball caps may be required at certain training or range events.

B.

The leather jacket is no longer authorized for use by uniformed personnel. Officers who currently own
the leather jacket may continue to wear it until it is no longer serviceable. Serviceability shall be
determined by Section Commander.

C.

Black suspenders for the gun belts will no longer be authorized unless a signed medical exemption from
a qualified physician exists on record with the Wellness and Accountability Administrator.

D. Officers are prohibited from carrying any special equipment not specifically authorized in writing.
E.

Officers working in uniform shall not wear mirrored sunglasses while engaged in the performance of
their duties. The exception is officers engaged in plainclothes assignments, such as dignitary protection,
upon approval of their unit supervisors.

XV. Employee Readiness
A. All sworn employees of the Department shall be prepared to report for duty attired in a complete and
proper uniform.
B.

Plainclothes officers shall maintain a complete uniform, however, it need not be stored in their
Department locker.

C.

All sworn employees, wherever assigned, shall maintain their riot helmet, utility uniform, baton, and
gun belt equipment in their Department lockers.

D. Unless explicitly authorized by a precinct or unit commander, officers transferred from a Section or
Precinct for a long-term loan, or any period longer than 6 months, are required to vacate their personally
assigned wall lockers within 15 days of notification of that transfer.

XVI. Off-Duty Uniform Standard
A. All on-duty uniform standards shall apply to officers working in an off-duty capacity. It is the
responsibility of supervisors and commanders to ensure that employees working for them comply with
the off-duty uniform and appearance standards. If officers working off-duty are found to be out of
compliance with uniform regulations, they could be released from their off-duty assignment until their
uniform is in compliance with Department uniform regulations. Precinct Commanders may direct
supervisors to survey off duty locations within their precinct boundaries to ensure officers working off
duty are adhering to Department uniform policy.

Page 11 of 11

Uniforms & Equipment

Section 9.050

A.

All sworn employees of the Department shall be prepared to report for duty attired in a complete
and proper uniform.

B.

Plainclothes officers shall maintain a complete uniform, however, it need not be stored in their
Department locker.

C.

All sworn employees, wherever assigned, shall maintain their riot helmet, utility uniform, baton,
and gun belt equipment in their Department lockers.

D.

Unless explicitly authorized by a precinct or unit commander, officers transferred from a Section
or Precinct for a long-term loan, or any period longer than 6 months, are required to vacate their
personally assigned wall lockers within 15 days of notification of that transfer.

XVI. Off-Duty Uniform Standard
A.

Page 12 of 12

All on-duty uniform standards shall apply to officers working in an off-duty capacity. It is the
responsibility of supervisors and commanders to ensure that employees working for them comply
with the off-duty uniform and appearance standards. If officers working off-duty are found to be
out of compliance with uniform regulations, they could be released from their off-duty
assignment until their uniform is in compliance with Department uniform regulations. Precinct
Commanders may direct supervisors to survey off duty locations within their precinct boundaries
to ensure officers working off duty are adhering to Department uniform policy.

Seattle Police Department
Policies and Procedures
Title:

10.010

Chapter:

10 - Police Facilities & Security
I.

Section

010 - Parking at Department
Facilities

Parking in Police Headquarters
A.

General - When entering SeaPark Garage take a ticket at the entrance to the garage, unless you
have a prox card. When parking in SeaPark you must park on the 7th or 8th floor, past the
security gate in order to be reimbursed for your parking.

B.

Parking in SeaPark during Business Hours (0600-2200 hours), Use the following guidelines
prior to exiting the garage:
1.

Uniformed officers in marked patrol cars will sign out with the parking garage attendant
when exiting the garage. Uniformed officers in patrol cars do not need to submit a
stamp or script when exiting.
a.

C.

Officers on the mail run will either park in the parking garage or use on street
parking.

2.

Court – present a subpoena or an overtime request form that has been signed by a
prosecutor to the Motor Pool Office or the Records Section and they will stamp your
ticket.

3.

Oral Boards – present a memo from Human Resources to the Motor Pool Office or the
Records Section and they will stamp your ticket if you are participating in oral boards.

4.

Meetings or Official Business – After participating in official business at Headquarter
you will need to present a stamped ticket or an initialed ticket with a serial number of a
Captain or above to the garage attendant.

5.

Temporary Visitors – After conducting any other business at Headquarters you will
need to present your stamped ticket or an initialed ticket with a serial number of a
Captain or above presented to the garage attendant.
a.

Tickets are stamped at the Motor Pool Office on the 7th floor of the garage from
0700 - 1530 hours.

b.

Tickets are stamped at the Records Section on the 5th floor of Police
Headquarters from 1530 – 2200 hours.

6.

Employees with prox card access to the SeaPark garage, need to use this access for callout, duty related business only. All employees are prohibited from using prox cards for
parking in any area of SeaPark for anything other than call-out, duty related
assignments.

7.

Officers transporting prisoners to and from Police Headquarters will access the building
via the sally port entrance or the 7th floor parking garage entrance.

8.

Parking on 5th Avenue is prohibited.

After Hours Entry (2200-0600 hours)
1.

During after hours use the keypad to enter and exit the garage. The keypad is only
activated during after hours. Punch in the appropriate code to gain entry.

2.

In the event of a problem with the keypad call 684-8077 to contact a security guard.

Effective Date: 04/28/05

Page 1 of 2

Section 10.010

Parking at Department Facilities

II.

Parking Vehicles at the Outdoor Range
A.

In order to ensure the availability of parking for individuals conducting training activities,
individuals assigned to the range, and to individuals having contracts for the use of the Seattle
Police Athletic Association (SPAA) property, restrictions must be placed on the use of the
property.

B.

No Department employee shall park a City vehicle overnight at the outdoor range without the
prior written authorization of their Bureau Commander or the Training Section Commander,
and the Seattle Police Athletic Association’s Board of Directors.

C.

No employee shall be allowed to park a private vehicle at the outdoor range at any time, other
than when they are on site, without prior written approval from the Seattle Police Athletic
Association’s Board of Directors.
1.

D.

E.

Requesting Authorization for City Vehicles.
1.

Submit a Memorandum through the chain of command.

2.

If approved by the respective Bureau Commander, the Memorandum shall be forwarded
to the SPAA Board of Directors in care of the Range Manager.

Requesting Authorization for Personal Vehicles.
1.

F.

Page 2 of 2

Vehicles parked contrary to the above policy shall be subject to impoundment. The
cost for the impoundment of any City vehicle shall be the responsibility of the
authorized driver of the vehicle.

Submit a Memorandum directly to the SPAA Board of Directors.
include
a.

Name of the vehicle owner/driver,

b.

Unit of assignment,

c.

Description of the vehicle and its license number, and

d.

Duration for which permission is being requested.

All authorizations shall be maintained in a file by the Range Manager (Sergeant).

Requests shall

Seattle Police Department
Policies and Procedures
Title:

Section

10.020

Chapter:

10 - Police Facilities & Security

020 - Physical Security of
Police Facilities

REFERENCE:
RCW 9.41

I.

Restricted Areas
A.

II.

Non-public areas in the Department shall be identified with a sign at the entrance stating,
“Restricted Non-Public Area - Visible Identification Required.”

Identification within Restricted Areas
A.

Non uniformed employees shall exhibit their photo identification card while in restricted areas
of a Department facility.

B.

Identification shall be conspicuously visible at all times and displayed on an outer garment and
above the waist.
1.

C.

Photo identification is to include,
a.

City access cards

b.

SPD issued commission cards.

The Department shall offer four types of identification card holders; employees shall choose
one of the following types:
1.

Magnetic Pocket Holder.
a.

2.

Alligator Clip Holder, or
a.

3.

III.

Used with the photo ID Card for clipping it to an outside garment.

Neck Strap Holder.
a.

4.

Designed to be worn in a shirt or coat pocket. Horizontal and vertical holders
are available for either sworn or civilian ID cards.

A soft strap with a clip for those who prefer not to use the alligator clip or
pocket holder.

Retractable cord identification holder.

D.

Precinct Facilities & Equipment Coordinators shall maintain a supply of each type of ID holder.
Other units shall pick up their supply from the Property Unit.

E.

Personnel who wish to display their badges shall provide their own external badge holders.

Visitors
A.

Visitors must be able to articulate a specific need to enter a restricted area. Department
employees are authorized to courteously inquire as to that need. If a Department employee
grants access, visitors shall:
1.

Be accompanied by a personal escort at all times.

2.

Display a Department approved visitors pass on their outer clothing.

Effective Date: 01/28/04

Page 1 of 2

Physical Security of Police Facilities

3.

IV.

V.

VI.

Section 10.020

Be required to complete a visitor log. This log shall include the visitor’s name, reason
for the visit, time of the visit, and who escorted the visitor.

B.

Department visitor passes shall be collected by the issuing Unit at the conclusion of the visit.

C.

Section Commanders with a “Restricted - Non-Public Area” shall be responsible for
implementing the visitor policy described above.

D.

The employee escorting the visitor is responsible for screening the visitor for weapons. No
weapons are allowed in any police facility except when carried by an authorized law
enforcement officer in compliance with RCW 9.41.

Service and Delivery People
A.

Individuals doing business with the Department, such as, postal workers, building maintenance,
etc., who are wearing their company uniform, must also display visible visitor ID cards.

B.

Delivery or service personnel shall be escorted by the appropriate Department employee.

C.

Delivery or service personnel entering the Justice Center shall not park on 5th Avenue, or in the
500 block of Cherry Street. All deliveries must be made through the sally port.

Unauthorized Personnel
A.

Employees shall contact individuals in a restricted area who do not have proper identification
and make a determination as to the nature of their business, or bring the matter to the attention
of a supervisor or sworn member of the Department.

B.

Individuals not having any legitimate business in a restricted area shall be courteously escorted
to a public area of the facility.

C.

If resistance or behavior of a threatening or suspicious nature is encountered, sworn personnel
shall be notified or a call to 911 initiated.

Prisoner Escort
A.

All suspects will be searched in accordance with DP&P - Searches, prior to being brought into a
secure police facility.

B.

If a suspect is brought into the Headquarters building through the main entrance, the person
must be searched prior to access into the building and in view of the front desk Duty Officer.
This also applies to persons reporting for DOC.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

10.030

Chapter:

10 - Police Facilities & Security
I.

Section

030 - Precinct Trusty Protocol

Seattle Police Department Trusty Guidelines
A.

All King County Jail inmates selected to participate as Seattle Police Department Trusties are
subject to background checks, screening and approval by Seattle Police Department personnel.
In most cases, those individuals incarcerated for specific crimes, including but not limited to
theft, narcotics violations, assault or escape will not be considered. Selection of personnel will
be at the discretion of the Precinct Commander.

B.

Trusties will be under the direct supervision of the Precinct Stationmasters, Department
Quartermaster or other designated Seattle Police Department supervisors. No trusty will be
permitted to work without supervision. All newly assigned trusties will receive a briefing on
the responsibilities and requirements of their assignment. Full compliance with all requirements
is mandatory for continuing participation in the Trusty Program.

C.

The trusty’s primary function will be those tasks assigned by the Stationmaster, Quartermaster
or designated supervisor. These normally include, but are not limited to, building and grounds
maintenance, handling supplies, and minor maintenance/cleaning of police vehicles.

D.

1.

The trusties will be subject to all relevant King County Jail rules and regulations.

2.

Trusties will normally work Monday through Friday unless there is a specific need to
work outside this schedule and appropriate supervision is provided for the trusty.

3.

The trusties will at all times remain on the Precinct grounds unless accompanied by an
individual approved by the Stationmaster or a supervisor.

4.

Trusty use of the telephone and visitor privileges will be at the discretion of the Precinct
Commander and Stationmaster and then only when appropriately monitored.

5.

Trusties will not be allowed to drive vehicles under any circumstances.

6.

Trusties will not be allowed to clean or handle any weapons.

7.

Trusties are prohibited from being exposed to hazardous or dangerous conditions. They
shall not be used in situations where they could come in contact with bloodborne
pathogens or infectious materials.

8.

A trusty may not enter a patrol vehicle if the officer’s equipment is inside the vehicle.
Trusties are banned from entering a patrol car’s trunk without supervision. If a trusty
comes in contact with contraband, found during the cleaning of police vehicles, he will
not touch the item. The trusty shall immediately notify the Stationmaster or a
supervisor.

9.

Trusties will not be used to perform tasks of a personal or private nature, including
washing private vehicles.

10.

If a trusty has responsibilities to perform in the holding cell areas they are prohibited
from communicating with prisoners.

All requests for trusty assignments other than routine and normal daily assignments will be
directed to the Stationmaster.

Effective Date: 7/10/01

Page 1 of 2

Precinct Trusty Protocol

Section 10.030

E.

Trusties required to enter sensitive areas such as locker rooms, holding cells, write up areas,
office space or any other area likely to contain personnel information or criminal case records
must be accompanied by appropriate supervision at all times.

F.

Each precinct will be able to develop policies for trusties that are more comprehensive, but no
less comprehensive than this current policy and procedure outline.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

10.050

Chapter:

10 - Police Facilities and
Security

050 – Care and Use of City
Equipment and Property

REFERENCES
CALEA standards 17.5.3.

POLICY
All employees having or using any equipment or property belonging to the City of Seattle shall be charged with
proper care and handling of that equipment or property. City equipment shall not be used for other than assigned
purposes without prior permission of the concerned section commander. Equipment or property that is lost,
wasted, or damaged through negligence, carelessness, or improper use may be charged against the employee
responsible.
All equipment that is damaged or malfunctioning shall be turned in before new equipment is issued (cloth name
tags, plastic name tags, shoulder patches, and buttons are exempt from this entire procedure). Immediate reissue
of essential equipment shall be accomplished through the Quartermaster as described below.
Depending on the circumstances, officers may be required to pay for issued equipment that has been damaged,
lost or stolen. Final determination of officer liability shall be the responsibility of the Deputy Chief of Administration.

I.

Reporting Defective Equipment
A.

II.

A Report of Defective Equipment (form 5.15) shall be completed when reporting needed repairs
for all types of equipment (except vehicles), including building repairs.

Reporting Damaged, Destroyed, Lost, or Stolen Equipment
A.

In the event of damage or loss to Department property or equipment, the person responsible
shall report the damage or loss to their supervisor, who in turn, shall thoroughly investigate the
situation. The employee may be required to replace the item or pay a portion of the replacement
cost as determined by the Department.

B.

When requesting replacement of issued equipment officers shall:
1.

Complete a Request for Replacement of Issued Equipment (form 13.18, Side A),
a.

Employees may refer to the General Offense Report in the “Explain the Circumstances” section, provided that the report gives a detailed account of how
the equipment was damaged, destroyed, lost, or stolen and the General Offense
Number is listed.

2.

Complete a General Offense Report as required,

3.

Forward the Request for Replacement of Issued Equipment (form 13.18) through the
chain of command to the Section or Precinct Commander for recommendations. The
Director of Fiscal, Property, and Fleet Management determines the value of the equipment to be replaced. The Deputy Chief of Administration reviews the circumstances,
and determines the employee’s liability, and

4.

The Quartermaster issues replacement equipment once the Request for Replacement of
Issued Equipment (form 13.18) has been received from the Deputy Chief of Administra-

Effective Date: 11/9/07

Page 1 of 2

Care and Use of City Equipment and Property

Section 10.050

tion. The replacement items shall be recorded on the officer’s equipment record along
with the employee’s signature.

III.

5.

Report lost or stolen guns and badges as described above within 72 hours of discovering the loss. The officer shall notify a supervisor immediately. In addition, a VMAIL
containing the General Offense Number will be sent to the Quartermaster.

6.

Provide the Quartermaster copies of an initiated Request for Replacement of Issued
Equipment (form 13.18) and/or the General Offense Number in the event a “critical
Item” of issued equipment needs to be replaced immediately.

Safeguarding Equipment
A.

Page 2 of 2

The Department has consistently provided reimbursement for issued and non-issued equipment
that has been damaged, destroyed, lost, or stolen in the performance of duty. However, officers
have occasionally requested reimbursement for items that have been taken from their homes,
personal vehicles, or unsecured areas of the workplace. The Department cannot cover the cost
of items lost under these circumstances. Additionally, items damaged, destroyed, lost, or stolen
during the employee’s shift cannot be reimbursed if proper care was not taken to safeguard the
property. Other than assigned lockers, most areas of the workplace should be considered unsecured.

Seattle Police Department
Policies and Procedures
Title:

Section

11.001

Chapter:

11 - Department Oversight

001 - Public and Internal
Complaint Process

REFERENCES
CALEA standards 26.1.5, 35.1.9, 52.2.7, 52.2.8

I.

Policy

The following sets forth policy and procedure regarding the disciplinary process including investigation of
allegations made by a citizen and internal complaints.
A relationship of trust and confidence between the Department and the community is essential to effective law
enforcement. Employees must be free to exercise their own judgment and take enforcement action in a
reasonable, lawful, and impartial manner without fear of reprisal. It is therefore important to establish a
disciplinary process that enables the Department to initiate positive, corrective action for improper conduct. At
the same time, employees must be protected from unwarranted criticism for properly discharging their duties.
It is the policy of this Department to provide a thorough, fair and expeditious disposition of complaints
regarding conduct of Department members.
Other sources contain provisions that may also apply to the complaint process and the discipline of employees.
Examples include: City ordinances (e.g., SMC 4.04 and SMC 4.08); administrative rules (e.g., Public Safety
Civil Service Commission Rules and City Personnel Rules); and collective bargaining agreements. If a conflict
is found, the applicable ordinance, rule, or collective bargaining agreement will be determinative.

II.

The Complaint Process
A.

III.

Definitions
1.

Citizen Complaint: an allegation of employee misconduct from any source outside the
Department. Citizen complaints include, but are not necessarily limited to, allegations
of: violations of Department policies, procedures, rules and regulations, and violations
of federal, state or local laws.

2.

Employee: Any full-time, part-time, or temporary paid member of the Department.
Any individual acting under the authority of the Seattle Police Department, to include
but not limited to: Reserve Officers, Explorers, Special Police Commissions, Extended
Authority Special Police Commissions, Crossing Guards, volunteers, etc.

3.

Internal Complaint: An allegation of misconduct against an employee from any
source within the Department.

Individual Employee Responsibilities
A.

All employees observing instances of serious misconduct or abuse shall intervene to stop the
misconduct or abuse.

B.

Employees have a duty to assist any person who wishes to file a complaint by:
1.

Taking the complaint,

2.

Providing specific information to the complainant on where and how to file the
complaint, or

3.

Immediately putting the complainant in contact with a supervisor or other individual
who can assist them with filing their complaint.

Effective Date: 12/08/03

Page 1 of 4

Public and Internal Complaint Process

Section 11.001

C.

An employee who witnesses or becomes aware of misconduct or a complaint of misconduct,
shall, in all cases, take appropriate action to prevent aggravation of the incident or the loss of
evidence that could prove or disprove misconduct.

D.

No employee shall interfere with, hinder, or obstruct a person from making a citizen complaint
or an internal complaint.

E.

Each employee shall assume the obligations of their position in the reporting of complaints or
allegations of misconduct against Department employees.

F.

Employees shall cooperate in a Department internal investigation of an allegation of
misconduct when so directed by the Department, and shall truthfully answer questions and
render complete, material and relevant statements, including all facts and circumstances
surrounding the subject matter of the investigation, which may be known by the employee.
Omissions of material fact shall be classified as failure to cooperate in an internal
investigation.
1.

Whenever an employee submits a verbal or written statement as required by this
manual, they should preface the statement with the following sentence:
“This is a true and involuntary statement given by me in accordance with Section
1.117 of the Seattle Police Department Manual.”

G.

IV.

All employees are required to immediately report to their supervisor any of the following
occurrences in any jurisdiction: when they, or any of their subordinates, are:
1.

The subject of a criminal investigation, criminal traffic citation, arrest, conviction,

2.

Order of protection, restraining order, no-contact order and/or anti-harassment order
pertaining or related to domestic violence, or

3.

When there is any change to their Washington driver’s license status pertaining to
expiration, revocation an/or suspension.

Supervisory And Command Responsibilities
A.

Supervisory employees (sergeants and above or civilian equivalents) shall themselves take
corrective action within the scope of their authority when they witness or become aware of
employee minor misconduct. Examples of minor misconduct include, but are not limited to:
1.

Lateness.

2.

Uniform and equipment violations.

3.

Personal appearance violations.

4.

Minor omissions in assigned duties.

5.

Minor violations of Department regulations concerned with job performance,
efficiency, or employee safety.

B.

If misconduct or an internal complaint of misconduct is of a more serious nature or is repeated
minor misconduct, the supervisor shall report the matter by completing a Complaint Report
(form 2.7). The Complaint Report and other related reports and documents shall be forwarded
to the Office of Professional Accountability (a copy of the Complaint Report and related
documents shall also be forwarded to the accused employee’s Precinct or Section Commander
or civilian equivalent).

C.

A supervisor (sergeant or above, or civilian equivalent) may relieve a subordinate employee
from duty for up to twenty-four (24) hours (excluding weekends and holidays) when it appears
from an allegation of misconduct that immediate relief from duty appears necessary to protect
the Department, the employee, or the public. A copy of the Complaint Report (form 2.7),
regarding the alleged misconduct that caused the relief from duty shall be immediately

Page 2 of 4

Public and Internal Complaint Process

Section 11.001

forwarded to the involved employee’s Precinct or Section Commander or civilian equivalent,
as well as to the Office of Professional Accountability.
1.

V.

Time sheets shall be marked “AL” to indicate Administrative Mandatory Leave.

Reporting Complaints
A.

The Department will accept complaints from any source including witnesses or other third
parties, outside agencies, and anonymous sources. Complaints may be made in person, or by
writing or phoning the Department or the Office of Professional Accountability.

B.

When a non-supervisory employee becomes aware of a complaint by a member of the public,
they shall notify a supervisor (sergeant or civilian equivalent) and refer the complainant to the
supervisor. When a supervisor is not immediately available, the employee shall be responsible
for receiving and documenting complaint(s) and providing the information to a supervisor
before going off-duty. The following pertinent facts and information shall be recorded
whenever a complaint is received:
1.

Nature of the alleged incident.

2.

Date of the alleged incident.

3.

Place where the alleged incident occurred.

4.

Name of employee involved or their badge number and other description.

5.

Name, address, and telephone number of the complainant, aggrieved party, and all
known witnesses.

6.

A detailed summary of the complaint.

C.

Supervisors shall document the complaint by completing a Complaint Report (form 2.7). If
the supervisor is the subject of the complaint, the complaint shall be referred to another
supervisor.

D.

Supervisors shall notify a command level officer (lieutenant or above, or civilian equivalent)
in cases where immediate investigative action by the Office of Professional Accountability
may be necessary. If warranted, the command level officer shall notify IIS.

E.

When alleged misconduct involves unnecessary or excessive use of force, a supervisor shall
photograph (if possible) any alleged injuries and areas where injuries are alleged but are not
visible. The supervisor shall also report their observations regarding the presence, absence,
nature, and extent of any injuries, and whether medical attention was received or sought.

F.

The reporting supervisor shall forward the Complaint Report with any related reports and
documents directly to the Office of Professional Accountability before going off-duty. A copy
of the Complaint Report and any related reports shall be forwarded to the accused employee’s
Precinct or Section Commander, or civilian equivalent. If the subject of the complaint is
assigned to the Office of Professional Accountability, the report shall be forwarded to the
Chief of Police or his designee.

G.

The OPA shall review all new complaints and classify them for the purposes of investigation:
1.

Contact Log complaints are not assigned for investigation, but are referred to the
employee’s supervisor for review. Complaints involving conduct that would not
constitute misconduct are generally classified as contact logs.

2.

Supervisory Referrals are complaints that, even if events occurred exactly as
described, signify a training gap instead of misconduct on the part of the involved
employee. The information on the complaint is referred to the appropriate supervisor
for review, counseling, and the provision of any necessary additional training.

Page 3 of 4

Public and Internal Complaint Process

VI.

Section 11.001

3.

Line Investigations are complaints of minor misconduct investigated by the officer’s
chain of command.

4.

OPA-IS Investigations are more complex and involve more serious allegations,
including all use of force allegations.

H.

The Chief of Police or his designee shall appoint an investigator from another Department
Section or entity within the Department for complaints directed against members of the Office
of Professional Accountability.

I.

Every investigation into an allegation of misconduct shall include a conclusion of fact.

J.

Unless governed by specific labor contract language, investigations into allegations of
employee misconduct will generally be completed within 180 days of the receipt of a
complaint. Extensions to the 180 days shall be permitted in the event of criminal
investigations, or investigations that are very complex. Involved employees will be notified in
writing of extensions. A written justification for the extension will be provided upon request.

K.

The OPA shall maintain a record of all complaints against the Department or any of its
employees. This record, and any investigative files related to these complaints, shall be
secured within the OPA Investigation Section offices.

Public Inquiries
A.

A dispute regarding the factual support for an arrest, citation, or the appropriateness of an
established Department policy or procedure will not ordinarily be considered a public
complaint. Further, it will not be subject to the public complaint reporting requirements of this
section. However, people with inquiries of this nature should be given an explanation of the
Department policy, procedure, or issues involved. If further explanation appears necessary, the
person should be referred to a supervisor or the Department unit generally responsible for the
subject matter of the inquiry. Employees are encouraged to document constructive public
inquiries and suggestions and forward them through their chain of command.

VII. Limitations
A.

B.

C.

Page 4 of 4

In the course of an administrative internal investigation, employees shall not be compelled to:
1.

Participate in a line-up.

2.

Take a polygraph or other lie detection test.

Employees may be required, upon approval of the Commander of OPA-IS and for good cause
shown, to:
1.

Undergo a medical or laboratory examination.

2.

Submit financial disclosure statements.

3.

Be photographed.

If an internal investigation becomes a criminal investigation, these tests or conditions may be
utilized in accordance with legal requirements, as in any other criminal investigation.

Seattle Police Department
Policies and Procedures
Title:

Section

11.010

Chapter:

11 - Department Oversight

010 - Collision Review Board
(C.R.B.)

REFERENCES
CALEA standards 33.1.5.

I.

II.

Purpose
A.

To review all motor vehicle collisions involving Department vehicles to determine if such were
preventable or non-preventable on the part of the Department employee/driver.

B.

To examine conditions and practices which may be causal factors contributing to collisions.

C.

To make recommendations to the employee/driver’s chain of command as to what measures are
to be taken to ensure likelihood that causal conditions, or practices which contributed to the
collision are eliminated or significantly reduced.

D.

To determine if an incident is in fact a collision.

Membership
A.

The Commander of the Traffic Section shall Chair the Collision Review Board.

B.

In the absence of the Traffic Section Commander for any reason,, a Lieutenant from the Traffic
Section shall be designated as Chair Pro-Tem of the Collision Review Board.

C.

The Chair of the C.R.B. shall coordinate the appointment of the remaining Board members and
advisors, as outlined below, with the appropriate Bureau Commanders. Voting members, with
the exception of the Chair, shall be rotated annually (4 in March and 4 in September).
1.

Voting Members:
a. The Chair.
b. Lieutenant assigned to Operations Bureau I or II.
c. Sergeant assigned to the Traffic Collision Investigations (T.C.I.) Squad, or
their specified designee.
d. PEO Supervisor (appointed by the Chair).
e. Patrol Officer from Operations Bureau I or II.
f. A minimum of four (4) voting members will compose a quorum.

2.

Non-Voting Advisors:
a. Department Safety Coordinator.
b.

Lieutenant assigned to the Training Section, or their specified designee.

c. Fleet Control Manager, or their specified designee.
d. Department Risk Manager, or their specified designee.
(c)

III.

Collision Review Board Process

Effective Date:

Page 1 of 3

Section 11.010

Collision Review Board (C.R.B.)

A.

Preventable Collisions
1. In cases where the employee/driver’s chain of command has found the collision to
be preventable, that employee/driver will be notified to appear before the C.R.B.
and explain the circumstances surrounding the collision.a. The
employee/driver
summoned is free to bring to the C.R.B. any photographs, maps, diagrams, or any
other instrument they believe will aid them in explaining the circumstances of the
collision.
2.

The C.R.B. will meet monthly, on the third Thursday to ensure timely notice to
employees and any responses to city claims.

3.

After hearing testimony, the C.R.B. will excuse the employee/driver and reach a
decision anonymously.
a.

4.

The employee/driver is free to remain in the area for notification as to the C.R.B.’s
decision, otherwise the employee/driver’s chain of command will be notified via
memorandum.

C.R.B. files will be maintained in the Human Resources office in a locked file cabinet,
separate from other employee files.
3

5.

B.

At the conclusion of the C.R.B., the Chair will make recommendations for training that
may be required and forward such to the employee’s Bureau Commander.
a.

The C.R.B. Administrative Assistant will track all collisions and provide a copy of
the driving history of each employee/driver involved in collisions to the chair. The
driving history will be forwarded along with the C.R.B.’s recommendations to the
employee/driver’s Bureau Commander.

b.

The Department Safety Coordinator will notify the Department of Licensing only
in cases of injury or where damage to any vehicle exceeds $700.00, for exclusion
or non exclusion of the collision in the employee/driver’s driving record.

Non-Preventable Collisions
1.

The Safety Coordinator shall:
a. Notify the individual;
b. Notify the individual’s Section / Precinct Commander or civilian manager;
ensure the forms for exclusion of the collision from the individual’s driving
record are accurate and complete; and
c. Forward the forms to DOL only in cases where injury occurs or damage to
any vehicle exceeds $700.

C.

Page 2 of 3

Multiple Collisions within fixed time frames
1.

Employee/driver’s involved in two (2) collisions within a twelve month period of each
other, or who have three (3) collisions within a period of five years, will be the subject
of an administrative review.

2.

The administrative review will focus on the types of collisions the employee/driver has
been involved in, looking specifically at causal factors, and then make
recommendations for proper remedial action, such as training.

3.

The involved employee/driver’s immediate command level officer will be responsible
to the Bureau Commander to ensure that recommended action is carried out within
thirty days.

Section 11.010

Collision Review Board (C.R.B.)

IV.

VI.

C.R.B. Findings
1.

Preventable.

2.

Non-Preventable.

3.

Parked-Occupied.

4.

Parked-Unoccupied.

5.

Under Investigation by TCIS or OPA-IS.

6.

Use of Force (refer back to chain of command).

7.

Non-Event.

V.

Definitions1. Preventable: A reference to a collision that could have been avoided,
from a defensive driving perspective.

2.

Non-Preventable:
avoided.

3.

Parked-Occupied: A reference to a motor vehicle that is parked with a driver or
passenger(s) inside of it, engine not running.

4.

Parked-Unoccupied: A reference to a motor vehicle that is parked and secured without
a driver or passenger(s) inside of it, engine not running.

5.

Under Investigation by TCIS or OPA-IS: A reference to a collision involving a
Department vehicle that has been assigned to the Traffic Crimes Investigation (TCI)
Squad or Office of Professional Accountability-Investigation Section (OPA-IS.) for
follow up investigation.

6.

Use of Force: A reference to a collision that involved an intentional act on the part of
the employee/driver of a Department vehicle with the objective of ending a criminal act.

7.

Non-Event: A reference to contact between a Department vehicle and another vehicle
or a fixed object that did not result in damage and it is so minor in nature that it can not
be accurately categorized as a collision.

A reference to a collision that could not reasonably have been

Appeal
A.

Any employee/driver wishing to appeal the classification of their case must file a
written request with the Department Safety Coordinator within fifteen (15) days of the
Board’s findings.1. The Department Safety Coordinator shall then arrange for the case
to be completely reviewed at the next Board meeting.2. The employee/driver shall
attend this review and state their case as to why the C.R.B.’s initial findings should be
changed or otherwise reclassified. At the discretion of the Chair, the employee/driver
will have the opportunity to present additional exhibits for the purpose of clarifying the
reasons for the appeal.3. Notification of findings for a C.R.B. appeal will be identical to
any other C.R.B. finding (III-A-3-a).

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

11.020

Chapter:

11 - Department Oversight

020 - Firearms Qualification
Review Board

REFERENCES
CALEA standards 33.1.5.

PURPOSE
To give effect to the Department policy that all officers must meet minimum firearms qualification standards as
a condition of employment. Therefore, the Firearms Qualification Review Board (FQRB) shall, upon request,
review the circumstances of officers who are reassigned to administrative positions for failing to meet minimum
firearms qualification standards after remedial training. After this review, the Board shall make a recommendation to the Chief of Police.

I.

Board Membership
A.

II.

The Board shall consist of the following members:
1.

One member appointed by the Chief of Police, who shall be designated as Chair of the
Board,

2.

A bargaining unit representative from the Seattle Police Officer’s Guild or the Seattle
Police Management Association, and

3.

The Commander of the Training Section, or a representative from that section.

Procedures
A.

After an officer fails to qualify during remedial training, the officer shall immediately be reassigned to an administrative position.

B.

After placing an officer on administrative assignment, the City shall notify the appropriate bargaining unit of the officer’s failure to qualify.

C.

The officer may request review of the reassignment for failure to qualify by submitting a Memorandum to the Chief of Police, requesting that a Firearms Qualification Review Board be convened.

D.

1.

The Memorandum must be submitted no later than two (2) business days after the conclusion of the remedial training.

2.

Officers who fail to submit the Memorandum on time shall be deemed to have waived
the right to seek review.

3.

Whether or not there is an appeal, the FQRB may review the circumstances of any officer’s failure to qualify following remedial training.

The Firearms Qualification Review Board will meet within (14) days of receiving a request for
a review.
1.

The officer filing a request for review shall be notified of the meeting and afforded the
opportunity to attend.

2.

The Board shall consider any written or oral information presented by the officer.

Effective Date: 3/25/02

Page 1 of 2

Firearms Qualification Review Board

III.

Section 11.020

Recommendations
A.

The Firearms Qualification Review Board shall make a recommendation to the Chief of Police
within seven (7) days of the conclusion of the Board’s review.
1.

Page 2 of 2

The recommendation shall address:
a.

Reassignment of the officer, and

b.

Other reasonably available training options to assist the officer in meeting
minimum qualification standards.

Seattle Police Department
Policies and Procedures
Title:

Section

11.030

Chapter:

11 - Department Oversight

030 - Firearms Review Board

PHILOSOPHY
All discharges of firearms, with the exception of training at an approved facility by on/off duty employees of the
Department shall be investigated thoroughly consistent with current law, court decisions and Department Use of
Force policies and procedures.

PURPOSE
The Firearms Review Board shall investigate and review the circumstances attending each intentional discharge
of a firearm by an officer at a person and the accidental discharge of a firearm by an officer resulting in injury or
death. The purpose of the review will be to determine the circumstances that brought about the discharge of the
firearm. All intentional discharges resulting in injury/death or at an animal and all accidental firearm discharges
not resulting in injury or death shall be investigated and reviewed by the affected officer’s chain of command,
except as provided below.

I.

II.

Membership
A.

Incidents involving intentional discharges by an officer resulting in a fatality will be chaired by
the Deputy Chief of Administration. Those intentional discharges involving injury or that do not
strike a person may be chaired by a representative of the Deputy Chief of Administration.

B.

The Board shall consist of:
1.

The Deputy Chief of Administration, designated as Chair of the Board, or a representative appointed by the Deputy Chief of Administration to act as Chair,

2.

An appointee of the rank of captain selected by the Deputy Chief of Administration,

3.

The Commander of the Training Section, or a representative from that section, and

4.

A lieutenant, appointed by the Deputy Chief of Administration, from a unit not involved
in the investigation of the firearms discharge, and from a precinct or section other than
that of the involved officer.

5.

A bargaining unit representative shall be permitted to attend the Firearms Review Board,
if requested by the subject employee, to provide representation in accordance with RCW
41.56

Meetings and Findings
A.

The Chair shall schedule a meeting of the Firearms Review Board within 14 calendar days after
each intentional discharge at a person of a firearm by an officer and the accidental discharge of a
firearm by an officer resulting in injury or death, unless prevented by unusual circumstances, or
if the injury/death is sustained to an animal.

B.

If facts indicate that an inquest will be held or criminal charges may be filed against an officer as
a result of a firearm discharge, the Firearms Review Board shall delay final recommendations
until after such court actions are concluded.

C.

In all other cases, the Firearms Review Board shall make findings of fact and conclusions as to
the circumstances surrounding any shooting incident involving death or bodily injury. These

Effective Date: 1/24/02

Page 1 of 3

Section 11.030

Firearms Review Board

findings, along with a determination by the Chief as to whether or not the shooting was justified,
shall be made available to the public through the Office of the Chief of Police.

III.

D.

At the Board’s option, it may file with the Chief of Police a separate report which would include
comments, opinions, and general recommendations which would be intended to assist the Chief
in making a final decision on the matter. At the Chief's discretion, this report may be treated as
confidential.

E.

Upon approval by the Chief of Police, one of the following steps shall be taken if the findings
indicate that a firearm discharge was not justified:
1.

If a violation of law or a serious violation of Department rules or regulations is indicated,
the matter shall be referred to the Office of Professional Accountability and processed in
accordance with the Department’s disciplinary procedures,

2.

If an incident is clearly due to inadequate training, or a failure to follow training procedures regarding the handling, use or care of a firearm, the matter shall be referred to the
Commander of the Training Section so that additional training may be afforded to the officer. Discharges resulting from violation(s) of training procedures may result in discipline.

3.

If the discharge was accidental and resulted in injury or death, a recommendation shall
be made as to whether or not discipline or corrective training is necessary. A completed
report shall be forwarded to the Deputy Chief of Administration.

Responsibilities
A.

The Chair of the Firearms Review Board shall:
1.

B.

The Bureau Commander of the affected officer shall:
1.

C.

IV.

Notify the Commander of the Training Section of the results and dispositions of all accidental firearm discharges not resulting in injury or death, and intentional discharges applied to an animal.

The Deputy Chief of Administration shall:
1.

Maintain a file for all firearm discharge cases at the Audit, Accreditation & Policy Section,

2.

Be responsible for preparing and forwarding all written reports required by the Mayor or
City Council to the Chief of Police for approval and signature.

Return To Duty
A.

V.

Notify the Commander of the Training Section of the results and dispositions of all intentional firearm discharges and all accidental firearm discharges resulting in injury or
death.

The Bureau Commander of an officer who has been placed on administrative duty or leave, may
return the officer to regular duty prior to the convening of the Firearms Review Board, provided
approval of the Deputy Chief of Administration has been obtained and the Chief of Police has
been notified.

Non Injury Accidental
A.

If the discharge was accidental and did not result in injury or death, a Firearms Review Board
will not normally be held. The Deputy Chief of Administration shall have the discretion to convene a Firearms Review Board when appropriate.

B.

An accidental discharge of a firearm that does not result in injury or death shall be investigated
and reviewed by the affected officer’s chain of command. In those instances where a Firearms

Page 2 of 3

Section 11.030

Firearms Review Board

Review Board is not convened, the affected officer’s Bureau Commander shall make a recommendation to the Chief of Police as to whether or not discipline or corrective training is necessary. A completed report shall be forwarded to the Deputy Chief of Administration.

VI

Citizen Observer
A.

The Mayor shall appoint a Citizen Observer to the Firearms Review Board to observe and report
on the proceedings of the Board.
1.

2.

In addition to possessing the qualifications set forth in Section 3E of Ordinance Number
118482, the Citizen Observer shall possess the following qualifications and characteristics:
a.

Demonstrated professional experience in criminal justice and/or constitutional
law, and,

b.

Some experience in fact-finding.

The Citizen Observer shall be a non-voting observer and shall comply with all of the
provisions of Ordinance 118482.
a.

B.

The Mayor shall appoint an alternate Citizen Observer who will serve in place of the Citizen Observer where the Citizen Observer is unavailable and/or is unable to serve.
1.

C.

VII

The alternate Citizen Observer shall be selected in the same manner as the primary Citizen Observer.

The subject employee or the subject employee’s bargaining representative may request that the
Citizen Observer not attend and/or observe the proceedings of the Firearms Review Board in a
particular case if there are concerns related to an appearance of fairness, or if the Citizen Observer is demonstrated to have violated the confidentiality provisions of the Ordinance, or if
there are other concerns of similar gravity.
1.

Such a request shall be made within five days after receiving notification of the hearing.

2.

When such a request is timely made, the alternate Citizen Observer shall be used for the
hearing.

Bargaining Representative Observer
A.

A representative of the subject employee’s bargaining unit shall serve as a non-voting member of
the Firearms Review Board, in the same capacity, and subject to the same limitations, as the Citizen Observer.
1.

B.

1/24/02

The Citizen Observer shall be excused during the deliberations and voting of the
Firearms Review Board.

The representative of the subject employee’s bargaining unit will be excused during the
deliberations and voting of the Firearms Review Board.

The representative of the subject employee’s bargaining unit who serves as the non-voting member of the Firearms Review Board shall not be the same representative who represents the subject
employee before the Firearms Review Board in accordance with RCW 41.56.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

11.040

Chapter:

11 - Department Oversight

040 – Inspections & Audits

REFERENCES
CALEA standards 53.1.1, 53.2.1.

PURPOSE
The purpose of this policy is to establish the requirement that inspections and audits be conducted, to provide
general guidelines for the frequency that the inspections and audits should occur, and to establish the general
procedures for the process of conducting audits or inspections. Additionally, this policy creates the expectation
that all employees will work cooperatively with internal auditors and inspectors during the performance of their
function.

POLICY
Inspections and audits of the department shall be conducted on a regular basis to help to ensure that the
department is operating at peak efficiency and in compliance with applicable laws, policies, procedures,
regulations, and established professional standards for efficiency, effectiveness, and compliance with policies,
accreditation standards or the adequacy of management controls.
Inspections and audits are a vital part of the department’s assessment of its capabilities and shall be carried out
with care, attention to detail, and the full cooperation of all personnel concerned.
A key element of the success of a formal inspection system is the certainty of action taken to remedy deficiencies.
Follow-up inspections will be conducted whenever a deficiency is identified, and will continue until the
deficiency is corrected. If written documentation is required for an inspection, written documentation shall be
required for each follow-up inspection and shall be submitted as proscribed for the original documentation.
Every organizational component of the Department will be the subject of a staff inspection at a minimum of once
every three years.
Audits and inspections shall not be likened to, or in any manner perform the function of, the Office of
Professional Accountability.

I.

Definitions
A.

Inspection: The process of examining an item or a number of items. The two forms of inspection
that exist within the department are line inspections and staff inspections.
1.

Line Inspection: Line inspections are conducted by the supervisory or command
personnel who have direct command over the resources to be inspected. Line inspections
provide the mechanism for an ongoing evaluation of the facilities, equipment, and
personnel assigned to a particular unit. There are two types of line inspections: Informal
and Formal.
a.

Effective Date: 6/22/04

Informal: Informal line inspections are conducted during the course of routine
operations and may include roll call inspections of uniforms and equipment or
spot inspections of equipment or compliance with policies and procedures that
are accomplished in the field. Informal line inspections are not designed to result
in a written report and any problems identified during the inspection are
generally addressed through immediate remedial action, coaching, or correction
for future corrective action from the officer’s supervisor. Written reports are

Page 1 of 3

Section 11.040

Inspections & Audits

generated only when glaring irregularities, serious breaches of policy or
misconduct are identified.
b.

2.

B.

II.

Formal: Formal line inspections are conducted for the purpose of generating a
written report to command personnel. These reports set forth in detail the
findings of the inspection, and document specific actions taken to remedy the
deficiencies found.
Where appropriate, the reports may also include
recommendations for long-term resolution of problems discovered during the
inspection.

Staff Inspection: Staff inspections are independent inspections conducted by persons
outside of direct control over the resources to be inspected and are always documented by
a formal report. Staff inspections may involve detailed or wide-ranging examinations of
departmental operations. They provide commanders with information to evaluate the
department’s readiness and effectiveness and provide reliable information to be used in
future decision making

Audit The process of examining a process or program from beginning to end by an independent
person or body. Financial and performance audits are the two most common audit forms.
1.

Financial: Financial auditing provides information on whether an organization is fairly
and accurately reporting it’s financial information and whether or not the organization is
in compliance with applicable laws, regulations, policies and procedures. In addition,
financial audits ensure that the department cash handling and flow procedures are in
compliance with generally accepted accounting principals.

2.

Performance: A performance audit is an objective and systematic examination of
evidence for the purpose of providing an independent assessment of the performance of a
government organization, program, activity or function in order to provide information to
improve public accountability and facilitate decision-making by parties with
responsibility to oversee or initiate corrective action.

Line Inspections
A.

B.

Page 2 of 3

Informal Line Inspections
1.

Informal line inspections should be conducted frequently both at roll calls and in the field
by line supervisors and may either be scheduled or conducted on an ad hoc basis and
should focus on individual and unit state of readiness and compliance with policy and
procedures. They may include inspection of uniforms, required equipment, assigned
equipment, personal appearance, weapons and vehicle maintenance.

2.

Supervisors should note the date, location and subject of each informal inspection and
will address minor deficiencies discovered during the course of informal line inspections
through follow-up inspections.

3.

Major deficiencies, serious breeches of policy and violations of law will be reported to
the unit commander in a memorandum as soon as practical after the discovery of the
deficiency or violation.

Formal Line Inspections
1.

Formal line inspections should be conducted at least once a year and may be scheduled or
conducted on an ad-hoc basis and should focus on the state of readiness of a unit and it’s
personnel. Emphasis should be placed on examination of uniforms, equipment and
personal appearance. Firearms will be inspected and serviced annually during
qualifications by the Firearms Training Unit staff.

2.

Supervisors will document the date time and location of the inspection, the persons
inspected, any discrepancies observed, and shall detail the specific actions taken or to be
taken to remedy the deficiencies in written report to the unit commander. All major

Section 11.040

Inspections & Audits

deficiencies, serious breeches of policy or violations of law will be noted in a separate
memorandum as soon as practical after they have been identified. Unit commanders are
responsible for ensuring that all deficiencies are corrected and for scheduling any followup inspections that are necessary.
3.

III.

Unit commanders will forward a copy of the inspection report and a plan of action to
correct all deficiencies to the Bureau Commander via the chain of command. The results
of each follow-up inspection shall be documented and forwarded in the same manner.

Staff Inspections and Audits
A.

All staff inspections and audits shall be coordinated and/or conducted by the staff of the Audit,
Accreditation & Policy Section under the authority and direction of the Chief of Police.

B.

Commanders who wish to request a staff inspection or audit be conducted within their command
should submit a memorandum to the Deputy Chief of Administration via the chain of command
detailing the objectives or questions that they wish to have addressed. The Deputy Chief of
Administration will forward approved requests to the Audit, Accreditation & Policy Section for
scheduling.

C.

The Chief of Police may direct the staff of the Audit, Accreditation & Policy Section to conduct
staff inspections or audits of any organizational unit, program, process, or activity of the
department. These orders are binding not only to the staff of the Audit, Accreditation & Policy
Section but also to the organizational unit to be inspected or audited.

D.

Access to Records and Property

E.

1.

In accomplishing their mission, the Commander of the Audit, Accreditation & Policy
Section and any staff working for the Commander in the course of conducting an audit or
inspection, are authorized to have full, free and unrestricted access to all department
functions, records, property and personnel, except in areas specifically exempted by
statute, regulation or other directive.

2.

Employees shall furnish to the Audit, Accreditation & Policy Section staff all information
and records within their custody and control regarding the powers, duties, activities,
organization, property, financial transactions, and methods of business of the department
that the section requires to conduct an audit or inspection, or to otherwise perform their
audit and inspection duties.

3.

Employees shall provide access for the Audit, Accreditation & Policy Section staff to
inspect all department property, equipment and facilities within their custody and control.

General Procedures
1.

Staff Inspections and Audits will be conducted following the general procedures
established by the Institute of Internal Auditors (IIA).

2.

A written report outlining the risks and deficiencies discovered will be published at the
conclusion of each staff inspection or audit. The report will identify the risks and
deficiencies that are discovered as a result of the audit or inspection and shall make
recommendations to correct deficiencies or mitigate the risks identified.

3.

When risks or deficiencies cannot be corrected immediately, follow-up inspections shall
be scheduled to examine the progress in achieving the desired state. A written report will
be published documenting the results of follow-up inspections.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

12.010

Chapter:

12 - Department Information
Systems

010 – Communications

REFERENCES
CALEA standards, 11.3.1, 46.2.1, 81.2.2, 81.2.3, 81.2.4, 81.2.4.

POLICY
The process of receiving, screening, and prioritizing calls for police service, dispatching units, and resolving the
incident should be one smooth-flowing operation. Even though different phases of the process are controlled by
personnel assigned to different functions, the success and speed of the operation remain the primary goals. This
involves the delegation of responsibility, authority, and accountability, within specified limits, to different
operational units.
Decisions must be made in matters of deployment of field strength and resources. For these decisions to be made
with continuity and rapidity, they must be placed with the individuals having the most accurate information
available to them. The Department expects full reciprocal cooperation between the Communications Dispatchers
and all units, regardless of rank.

I. Method of Assignment
A. Watch Commanders determine which and how many personnel will be assigned to general field duty.
This staffing and resource pool is subsequently turned over to the Communications Dispatchers to
deploy during the shift.
B.

Call by call distribution of field units is the responsibility of the Communications Section, with the
authority granted it by the Watch Commander. The responsibility and authority for taking the proper
actions in any situation lies with the individual field units and supervisors. All units with these delegated
authorities and responsibilities are ultimately accountable to the Watch Commander and, in turn, the
Chief of Police.

C.

The Watch Commander may, during the shift, change the strength of the staffing for special purposes by
coordination with the Communications Section.

D. In all matters of deployment of field units, the Communications Dispatcher speaks as the voice of, and
with the authority of, the Chief of Police, as delegated through the Watch Commander.

II. Responsibilities
A. The authority and responsibility for the over-all management of resources on an immediate basis rests
with the dispatcher.
B.

Should the Watch Commander choose to override the dispatcher's judgment as to the allocation of
available resources, they assume responsibility for the proper response to all incidents within the
affected area from that moment, until the control of available resources reverts to the dispatcher.

C.

The selection of methods and tactics used to resolve any single incident remains with individual field
officers and supervisors.

Effective Date: 12/17/07

Page 1 of 5

Communications

Section 12.010

III. Radio Procedures
A. Portable radios are assigned to specific units, sections, or positions. If a portable radio is required in an
assignment, one will be provided to the employee by that unit or section. Employees must return their
portable radios when they are reassigned or promoted.
Exception: All Commanders shall be assigned their own radio.
B.

Unit radio numbers are assigned to each unit according to its function in the Department, for purposes of
mobile communications. The Communications Captain maintains the list of radio assignment numbers.

C.

When communicating by radio, field units shall first give their assigned unit radio number as
identification. Communications between field units and Radio shall be conducted in a business-like
manner, using proper language and correct procedures.

D. Field units shall keep the Communications Dispatcher advised of their “in” and “out of service” status
during the entire time the mobile unit is assigned to field duty.
E.

Officers comprising field units who receive a call from the Communications Dispatcher shall respond
by giving their radio assignment number and their current location. If the call is received via Video
Mobile Data Terminal (VMDT), officers may indicate that they are enroute viaVMDT.

F.

Assignments from the dispatcher shall be acknowledged without further comment unless additional
information is needed.

G. Field units responding to a dispatched call will advise the Communications Dispatcher of their arrival at
the assigned location.
H. Whenever a field unit goes “out of service” for any reason except in response to a radio dispatched
assignment, that unit shall notify the dispatcher by radio or VMDT that they intend to go “out of
service,” give the location, and briefly state the nature of the activity. The VMDT may be used to log
oneself to on-view incidents and traffic stops. All coffee breaks and lunch breaks must be approved by
the dispatcher.
I.

Officers shall not argue with the Communications Dispatchers.

J.

Violations of radio procedures or other causes for complaint, from either the dispatchers or field units,
will be reported to the complainant’s unit commander and processed through the proper channels.

K. Unit commanders are charged with the responsibility of ensuring that all complaints and violations
noted are fully processed.
L.

All employees of the Department are reminded of the limits of authority and responsibility within which
they are assigned and that any unjustified attempts to breach them may result in discipline.

M. The Communications Section, in cooperation with the King County 800Mhz Regional Communications
Board, has authority over the utilization of all Seattle Police Department 800 MHz talk groups.

IV. Special Event Authorization
A. Personnel shall follow the below procedures when planning special events.
1.

Contact the Communications Section at least 72 hours prior to the scheduled event to coordinate
use of talk-group assignments. Planners must clearly indicate whether or not the talk-group is to be
staffed. If a non-staffed talk-group is used, the supervisor must ensure that all officers working the
event understand that the talk-group is not monitored and that they must switch to a regular,
monitored talk-group in order to contact police radio.

2.

A complete copy of the Operations Orders, including assignments and anticipated sequence of
events must be forwarded to the Communications Section Captain at least 72 hours prior to the date

Page 2 of 5

Communications

Section 12.010

of the event. This is particularly important when a monitored talk-group is requested since it
generally necessitates overtime hiring.
3.

Names, serial numbers and unit call signs must accompany the Operations Orders to facilitate timely
logging of units into CAD.

4.

If post numbers are used, they must not be duplicated. Duplication creates confusion not only for
dispatchers, but also for officers who may need to respond to emergency or help situations.

V. PSOPS-N1 Radio Channel
A. PSOPS-N1 (equivalent to the MARS frequency), is the primary channel for handling Priority Alarms.
PSOPS-N1 should not be used for other types of multi-agency response incidents unless the MARS and
the other PSOPS channels are already in use.

VI. ST OPS 5/Zone 1 Operation
A. ST OPS 5 channel on Zone 1 will only be used under the following conditions:

B.

C.

1.

Communication with dispatch is lost due to your radio being out of range, and,

2.

There is a need to communicate with other officers in the immediate area, and

3.

There is a communications car monitoring.

The ST OPS 5 channel will not be used:
1.

Car to car, or,

2.

When normal operations are available.

While on the ST OPS 5 channel, officers must remember that all two way communication with the
dispatcher is lost and the Emergency Activation Button on the portable radio will not function.

D. Because it is a simplex channel (line of site), it will not be recorded by the Communications Section.

VII. Miscellaneous GO Report (MIR) and Disposition Procedures
A. Total MIR and disposition reporting of all primary police actions is required except for routine patrol,
on-view traffic citations, and follow-up (secondary) action conducted by follow-up units. Such
reporting is required of any officer or employee of the Department who handles a police incident.
B.

MIRs and dispositions will generally be initiated and completed by the officer via theirVMDT. Officers
in vehicles not equipped with a VMDT will give their MIR and disposition to the dispatcher via radio.

C.

All police actions must be reported, and the Communication Section advised as follows, via radio or
VMDT as appropriate:
1.

The nature of the incident,

2.

The location of the incident,

3.

Time the complaint was received or the on-view incident occurred,

4.

Time logged out of service,

5.

Time of arrival at scene,

6.

Time returned to service, and

7.

Disposition of incident.

Page 3 of 5

Section 12.010

Communications

VIII. Aggressive Dispatching
A. An expeditious dispatch to high priority calls for service is necessary for the Department to accomplish
its mission. This procedure describes how high priority calls for service will be dispatched when
insufficient resources are immediately available.
B.

The Department’s response time goals are less than 7 minutes to all precedence 0 and 1 calls; less than
15 minutes to all precedence 2 calls and less than 30 minutes to all precedence 3 calls.
1.

If a high precedence (0 and 1), or precedence 2 call cannot be immediately dispatched, the call
information will be broadcast over the appropriate talk group(s) and the dispatcher will ask if any
unit(s) can be clear to respond. This gives all units the opportunity to volunteer and assist in a
response, such as Traffic, K-9, CPT, ACT, SWAT, Detectives, Prisoner Vans, etc.

2.

For high precedence (0 and 1) calls, if no units immediately volunteer to respond, the dispatcher
will determine which units are on low precedence/paper calls and request they respond. The
dispatcher will not hesitate to free and assign units who are on downtimes (e.g., 931, 932, out-car),
or other non-emergency situations. If the dispatcher receives unreasonable resistance, the Chief
Dispatcher and Sector Sergeant should be notified immediately.
a.

If the dispatcher is still unable to assign units, a Precinct Supervisor (Sector Sergeant or Watch
Commander), will be advised over the air and the dispatcher will continue to search for units
to respond.

b.

Dispatchers should always consider the option of cross-precinct dispatching. This should be
done in conjunction with the Chief Dispatcher who is responsible for notifying the affected
Precinct's Supervisors once the call has been assigned.

c.

If assignment of the call is still unsuccessful, the dispatcher will update the call to show no
units available (NUA). This shall only be noted once all of the above steps have been taken.
The dispatcher will continue efforts to assign the call.

3.

Precedence 3 and 4 calls of an investigative nature are to be dispatched or pended to the district car
when at all possible. If the district car is unavailable the call can be assigned to another car within
the sector.

4.

Depending upon the type of call (not of an investigative nature), dispatchers can sometimes more
effectively handle lower precedence 3 and 4 calls by broadcasting the information when units are
not available. This will give Patrol and other units (e.g., CPT, ACT, SWAT or Traffic), who are
nearby the location or have recently been through the area a chance to clear the call. Examples of
appropriate calls to be handled in this manner would be area checks for mischief, minor hazards,
etc.

IX. Radio Calls Signs
A. Patrol Sergeants
1.
B.

Watch 1, 2, or 3 followed by the sector letter (e.g., 1N –1st watch sergeant of Nora sector)

Patrol District Units
1.

Watch 1, 2, or 3 followed by sector letter and beat number (e.g., 3S3 – 3rd watch unit in Sam
sector, beat number 3).

2.

Additional units assigned to the beat shall be identified by the watch, sector, beat and a number 1
through 9, identifying the # of extra units within the sector (e.g., 3S31 – additional 3rd watch unit
in Sam sector, beat number 3).

Note: The use of double beat cars is no longer allowed. For example, 3S23 would identify an
additional unit assigned to the S2 beat, not a unit covering both beats S2 and S3.
Page 4 of 5

Communications

C.

Section 12.010

Umbrella Units
1.

Units assigned to cover entire sectors or with no designated beat(s) shall be identified by the watch,
sector, a zero and a number 1 through 9 (e.g., 3N01, 3N08). Units assigned to extra patrol for the
sector will use numbers 01 through 06 and be available for 9-1-1 calls. Unmarked, surveillance or
dedicated pro-active units will use numbers 07 through 09 and be available for emergency calls
only.

D. Uniformed Walking Beat Units
1.

E.

Walking beat officers shall be identified by watch, sector and a two-digit number 51 through 59
(e.g., 3E51, 3E55). Walking beat sergeants shall be designated by the watch, sector and the
number 50, (e.g., 3E50).

Uniformed Emphasis Units & Sergeant
1.

Patrol officers assigned to special emphasis (e.g., gang suppression, target areas), shall be
designated by the watch, sector and a two-digit number 61 through 69 or 71 through 79, (2M62,
2M79, etc.). Emphasis unit sergeants shall be designated by the watch, sector and the number 60
or 70, (e.g., 2M70).

D. Uniformed Bicycle Beat Units & Sergeant
1.

E.

Patrol Wagons
1.

F.

Bicycle officers shall be identified by watch, sector and a two-digit number 81 through 89 or 91
through 99 (e.g., 2U83, 2U94). Bicycle unit sergeants shall be designated by the watch, sector and
the number 80 or 90, (e.g., 2U80).

A patrol wagon shall be identified by the sector, watch and the number "10" (e.g., 3K10, 2D10).

Mobile Precincts
1.

The mobile precincts will be designated as MP1, MP2 and MP3. They will not utilize a watch or
sector designator.

G. Off Duty or Unassigned Personnel
1.

Off-duty personnel using SPD radio will identify themselves by using their employee serial number
preceded by the alpha designator “VICTOR” (e.g., V5348). Employees not assigned a radio unit
number who have need to use SPD police radio are also required to identify themselves using their
employee serial number preceded by the alpha designator “VICTOR”.

H. Special Event Radio Assignment Numbers
1.

The Seattle Police Department regularly allocates staffing for special events and provides radio
support services for units involved. Special events include large gatherings, V.I.P. security, special
command operations and events such as Seafair, Hydroplane Races and other City activities. In
order to minimize confusion and attain uniformity and standardization for radio operations and
later reporting of special event resources, units are to be assigned using the following alpha
designators: A – ADAM; I – IDA and Y – YOUNG, and the numbers 1 through 200. The
numbers 1 through 5 may also precede the designator (e.g., Y25, A120, 5A75, 3Y130). Sergeants
shall be identified by using the alpha designator preceded by a number 1 through 20 (e.g., 3A,
12Y).

Page 5 of 5

Seattle Police Department
Policies and Procedures
Title:

Section

12.030

Chapter:

12 - Department Information
Systems

030 – Computer Hardware
& Devices

POLICY
The security of police computer systems and information stored on them is a priority for all Department
members. The Information Technology Section is tasked with ensuring the security of those systems, including
the auditability of the use of equipment and access to information.

I. Computer Hardware and Devices
A. Access to the Seattle Police Department’s physical computer network is restricted to authorized users
operating on authorized devices.
B.

The only devices permitted on the SPD network are those that are authorized by the IT Section. This
includes all IT equipment purchased by the Department for Department purposes. Equipment may not
be placed on the Departmental network without authorization by the IT Section.

C.

In addition, and without exception, no non-SPD, non-ITS provided equipment is permitted without the
written consent of the Field Support Bureau Commander. This particularly includes the devices of other
agencies, vendors, or any employee’s personally owned equipment like laptops, wireless interfaces, or
any device that has network capability.

D. Employees seeking an exception to the above should submit their request along with the appropriate
business justification through their chain of command to the ITS Manager. Any exceptions will be
granted in writing. Any devices granted exception must be maintained in compliance with Department
and ITS approved security policies and procedures or approval will be withdrawn.
E.

In the event an exception is granted, employees are reminded that Department computers and network
are provided for the purpose of conducting official Department business and that employees have no
expectation of privacy in the use of their own equipment while on the Department computer systems.

F.

Devices that do not meet this policy and are found on the network will be removed and disciplinary
action can be taken.

Effective Date: 12/04/06

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

12.040

Chapter:

12 - Department Information
Systems

040 - Computer Software

POLICY
Only legally owned and Department authorized software shall be loaded and run on Department owned
computers.
The security of police records and documents is a priority to all Department members. The use of computers
and other electronic technology makes security easier to implement through the use of encryption and passwords
to protect entire systems or individual files. However, the on-going business needs of the Department, including
the access to all work product created by department employees, must be weighed against the available security
options.

I.

II.

III.

IV.

Information Technology Section Responsibilities
A.

Purchase, or authorize the purchase of, all Department owned microcomputer software.

B.

Collect and maintain on file, software licenses for all Department owned software products.

C.

Audit the software used on Department computers and remove unauthorized software.

Prohibited Activities
A.

Violating the License Agreement for any software.

B.

Copying Department owned software to any other computer, including other Department owned
or home computers.

C.

Loading or installing “shareware,” “freeware,” or “demo” software without express
authorization as outlined below.

Personal Software
A.

Personally owned software may be placed on Department computers only with the expressed
permission of the Information Technology Section.

B.

Installation of personal software shall be made in concert with the Information Technology
Section and must not interfere with the operation of any Department owned software or
hardware. If problems arise, personal software shall be removed.

C.

License agreements for authorized personal software shall be maintained in the office where it
is installed and a copy provided to the Information Technology Section for their files.

Entertainment Software
A.

V.

Entertainment software is not authorized on Department computers.

Encryption and Password Protection of Police Department Records
A.

Employees are prohibited from using any third party encryption tool on any Department
computer, or on any Department related work file. Individual sections and units will determine
which employee work will be maintained on a Department share drive.

Effective Date: 10/6/05

Page 1 of 2

Computer Software

Section 12.040

B.

Employees may not password protect any file or hard drive without written permission from
their supervisor. The minimum permanent rank of any supervisor who approves the use of a
password to protect a document must be lieutenant or above (lieutenants must obtain approval
from a captain, a captain from an assistant chief, etc).

C.

Only those investigations or other electronic documents that are extremely sensitive may be
password protected. Requests to password protect a file must be made in writing to the unit
commander, and must include the file name and password. This will allow the Department to
access the document(s) in case of an emergency, an extended absence on the part of the
employee, or any other Department business need.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

12.050

Chapter:

12 - Department Informations
Systems

050 – Criminal Records

REFERENCES
CALEA standards 41.3.7, 81.2.9, 82.1.4, 82.1.7
CFR 28.20
WAC 446-20-260
RCW 10.97

I.

Definitions
A.

B.

II.

Criminal History Record Information: Information contained in records collected by criminal
justice agencies, other than courts, on individuals, consisting of identifiable descriptions and
notations of arrests, detentions, indictments, information, or other formal criminal charges, and
any disposition arising there from, including sentences, correctional supervision, and release.
The term includes information contained in records maintained by or obtained from criminal
justice agencies, other than courts, which records provide individual identification of a person
together with any portion of the individual’s record of involvement in the criminal justice
system as an alleged or convicted offender, except:
1.

Posters, announcements, or lists for identifying or apprehending fugitives or wanted
persons,

2.

Original records of entry maintained by criminal justice agencies to the extent that such
records are compiled and maintained chronologically and are accessible only on a
chronological basis,

3.

Court indices and records of public judicial proceedings, court decisions, and opinions,
and information disclosed during public judicial proceedings, and

4.

Records of traffic violations that are not punishable by a maximum term of
imprisonment of more than ninety days.

Dissemination: Disclosing criminal history record information, or the absence of criminal
history record information, to any person or agency outside the agency possessing the
information, subject to the following exceptions:
1.

Agencies participating in a single (joint) record keeping department,

2.

Furnishing information to process a matter through the criminal justice system
(information to a prosecutor), and

3.

Reporting events to a record-keeping agency.

ACCESS / Washington Criminal Information Center (WACIC) Certification
A.

National Crime Information Center (NCIC) policy mandates that all employees who use
terminals that have access to information in WACIC / NCIC files be certified.
1.

For inquiries only, employees shall attain Level I certification.

2.

If employees make data entries into the system, they shall attain Level II certification.

Effective Date: 4/21/06

Page 1 of 4

Section 12.050

Criminal Records

B.

III.

After initial certification, employees shall take a recertification test every two years.

Criminal History (WASIS/NCIC) Inquiries
A.

Use of WASIS (Washington State Identification and Criminal History Section) and NCIC
Interstate Identification Index (NCIC III)) is regulated by the FBI and WSP in accordance with
the Code of Federal Regulations Title 28.20, WAC 446-20-260, and RCW 10.97. Improper use
of the system may result in severe penalties to the Department and the individual user.
Therefore, all employees shall adhere to the following WASIS and NCIC policies:
1.

Any information obtained through these systems shall not be disseminated to anyone
outside the Department, except to a prosecutor. If necessary, officers may confirm to a
criminal justice agency the WASIS or FBI number, if it is known.

2.

Inquiries into these systems shall not be made in response to a request by another
criminal justice agency or by any retired employees, including those holding any
extended authority, special police commission, or similar police commission.

3.

The Department computer systems do not automatically log these requests. All NCIC
III inquiries shall be logged by the employee making the inquiry in an NCIC III User
Log. A complete new log entry will be made for each and every inquiry. If the same
information is submitted numerous times, a new log entry must be completed every
time a request is sent. If the same name is run three times, three lines in the log must be
completed. The use of “ditto” marks is prohibited. All blocks must be completed even
if the information is the same as the previous block.
This log is audited by the Washington State Patrol, the FBI, and the Audit,
Accreditation & Policy Unit, and shall be available for inspection by any of the
agencies at any time.
Each log entry shall contain:

Page 2 of 4

a.

The requester’s full name

b.

The suspect’s name, and the SID #, or the FBI # when used. The inquiry
prompt must also appear with the name and SID or FBI numbers. The prompts
are: “QH”, “QR”, “QWH”, and “QI” (see NCIC manual for details). The date
and time of the inquiry

c.

The purpose code of “C” (for criminal investigation), or another appropriate
code (see NCIC manual for details)

d.

A legitimate reason for the inquiry such as: “murder”, “assault”; “DUI”;
“criminal justice employment”; etc. An incident number does not constitute a
“reason” for the inquiry and is optional.

4.

The NCIC III system is to only be used by personnel involved in criminal
investigations, background investigations, and processing of concealed weapons
permits.

5.

It is the responsibility of the unit/precinct commander to ensure that a copy of the log
for each computer terminal capable of making III inquiries is retained on file at the end
of each month. The unit commander will maintain NCIC III logs for current year plus
one. Units will be audited periodically for the accuracy of their NCIC III logs. (The
terminal identification number must be written on the log. This is the number that
begins WASPD…and is followed by four numbers or a letter number combination.
This is a unique number that individually identifies each computer that can make a
NCIC III inquiry.) .

Section 12.050

Criminal Records

IV.

6.

MDCs and PDTs (mobile and portable data computers/terminals) are not authorized to
access NCIC III information because the terminals are unable to comply with NCIC
audit requirements.

7.

It is equally important to enter inquiries to the Criminal History Records system
properly. The following information must be accurate and complete on the inquiry
mask:
a.

The “Purpose Code” must be entered correctly, “C”, for criminal investigation,
or another appropriate code (see NCIC manual for details).

b.

The “Requestor Full Name/Serial” must contain the name and SPD serial
number of the person making the inquiry. It is not acceptable to use “Det”,
“Off”, or the “unit title” in this field.

Criminal History Dissemination
A.

The Washington State Criminal Records Privacy Act (RCW 10.97) provides for the
completeness, accuracy, confidentiality, and security of criminal history record information, as
well as victim, witness, and complainant record information. Employees shall not discuss or
provide information to any person who is not a member of the criminal justice system
(prosecuting attorney, court, etc.) without the permission of the Chief of Police, or by due
process of law. Violations may lead to criminal sanctions.

B.

Criminal Records Release Procedures
1.

Criminal history record information dissemination to individuals, agencies, or groups
outside the Department shall be administered by the Records Files and Data Center
Section.

2.

Juvenile record information dissemination to individuals, agencies, or groups outside
the Department shall be administered by the Youth Crimes Section.

3.

Requests for information shall be referred to the appropriate section.

4.

Printouts of criminal history record information from the Department’s computerized
and manual files are prohibited except when:

5.

C.

a.

Required for a detective investigative file,

b.

Required by a prosecuting attorney,

c.

Required by agencies or individuals authorized by the Records, Evidence and
Identification Section access procedures,

d.

Required in a mutual criminal investigation with a court or government agency
authorized by the Washington State Patrol to receive criminal history record
information. The Records Files and Data CenterSection shall maintain a current
list of agencies so authorized,

e.

Authorized by a watch, section, or unit supervisor as required for an
investigation or in an emergency.

The following information relating to dissemination of criminal history record
information shall be maintained by the appropriate section:
a.

An indication of to whom (agency or person) criminal history information was
released,

b.

The date of release, and

c.

A brief description of the information released.

The disposal of printouts from computer terminals shall be by destruction.
Page 3 of 4

Section 12.050

Criminal Records

V.

Individual Rights of Inspection and Review
A.

B.

Page 4 of 4

Policy
1.

Individuals shall have the right to inspect and review their criminal history record
information maintained by the Department.

2.

An individual’s right to access and review of their criminal history record information
shall not extend to data contained in intelligence, investigative, or other related files and
shall not be construed to include any information other than that defined as Criminal
History Record Information by RCW 10.97.030.

3.

An individual will be provided an opportunity, following review of the criminal history
record information collected, stored, and maintained by the Department, to challenge
the accuracy and completeness of the data and request deletion of certain nonconviction arrests.

4.

If the challenge is rejected, the individual has a right to appeal the decision to the Office
of the Chief of Police.

Procedures
1.

In order to inspect, review, or challenge and have deleted criminal history record
information, the individual must appear in person at the 1st floor of the Police
Headquarters Building 610 Fifth Avenue, Monday through Thursday (excluding
holidays) between the hours of 8:00 a.m. and 4:30 p.m., and make a request in writing
on the forms provided.

2.

Employees are responsible for directing individuals to the Records Files and Data
Center Section in order to facilitate review of their criminal history record information.

3.

It shall be the duty of the Records Files and Data Center Section managers and
supervisors to administer the rules pertaining to an individual’s right to review their
criminal history record information, concurrent with the aforementioned laws,
regulations, and ordinances.

4.

A copy of the Department Operating Instruction titled, “Inspection and Review of
Criminal History Record Information” and “Challenge and Deletion of Criminal
History Record Information” shall be maintained at locations where the public can
make inquiries concerning Department procedures.

Seattle Police Department
Policies and Procedures
Title:

Section

12.060

Chapter:

12 - Department Information
Systems

060 – Department Forms Control

REFERENCES
CALEA standards 11.4.2.

POLICY
The Audit, Accreditation & Policy Section is responsible for the control of forms utilized by the Department,
except for forms used exclusively by one unit. The Forms Control Officer shall maintain a master file of
Department forms.

I.

II.

Creation, Revision, and Approval of Department Forms
A.

Any Department member may originate requests for creation, revision, or discontinuance of
Department forms.

B.

Prior to generation of a new form, employees of the Department shall contact the supervisor of
the Audit, Accreditation & Policy Section to determine if a form currently exists which may
serve in the place of an additional form.

C.

Employee requests shall be submitted through the chain of command to the originating
employee’s Assistant Chief. The request must establish the need for the form and include a
draft of the form. The Assistant Chief will make a determination upon the merits of the request.
Approved requests will be forwarded to the Audit, Accreditation & Policy Section.

D.

The Audit, Accreditation & Policy Section shall coordinate the final draft with the Deputy Chief
of Administration, who has final approval authority.

E.

Upon final approval, the Audit, Accreditation & Policy Section will assign a form number if
required, and add a hard copy of the form to the master file of Department forms. The Audit,
Accreditation & Policy Section will also maintain an electronic version of the form, if one is
available.

Review and Modification
A.

III.

Section Commanders shall review all forms utilized within their command, and shall
recommend modification or discontinuation of any form as appropriate. Such recommendations
shall be submitted in writing through the chain of command to the Audit, Accreditation &
Policy Section.

Printing and Ordering of Forms
A.

Forms used throughout the Department will normally be stocked, distributed, and reordered by
the Quartermaster.

B.

Unit specific forms will be maintained and ordered by the unit.

C.

All requests for print forms will be sent to Fiscal for authorization.

Effective Date: 9/16/02

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

12.070

Chapter:

12 - Department Information
Systems

070 - Department Publications

REFERENCES
CALEA standards 12.1.4, 12.2.1, 12.2.2, 16.2.2.

POLICY
It is the policy of the Seattle Police Department to maintain a formal written system of directives and
publications to meet statutory requirements, to keep Department members informed of policy, any changes in
law, and to meet the goals of the Department. Any formal publication issued and signed by a command level
officer shall have the effect of Department regulation.
Directives, Special Orders, Notices, Personnel Orders, Department Manuals, Legal Bulletins and Procedures &
Tactics Publications are official Department publications dealing with policies, procedures, conduct, and matters
of general importance. Employees shall read and be held accountable for orders and information published
therein. All Department publications are issued under the authority of the Chief of Police.

I.

Definitions
A.

Special Orders: Written orders that announce mandatory training and event assignments for
affected employees.

B.

Bureau Directives: Written directives which are developed within a Bureau; reviewed by the
Bureau’s chain of command; and approved by the Bureau Commander prior to publication.
These directives apply only to the Bureau.

C.

Departmental Directives: Written directives, which are created, reviewed and approved by the
Bureau Commander. Because the information crosses Bureau boundaries, the Chief of Police
must approve and sign the directive prior to publication. These directives apply to all
Department employees.

D.

Procedures & Tactics Publications: Written publications that provide guidelines and
Department approved methods for specific areas of Department administration, operational
procedures and preliminary investigations.

E.

Department Notices: Written or electronic notices that provide general information for all
Department employees. Examples include retirement announcements, positions available and
death notifications.

F.

Personnel Orders: Written orders announcing the official appointment, promotion, transfer of
assignment, classification change, name change or separation of employees.

G.

Legal Bulletins: Notices that are intended to be used as a training aid. They are educational
and referential in nature.

H.

Provisional or Interim Policies: Policies that are issued prior to the completion of the formal
policy review process. These policies shall remain in effect only until that formal process is
complete.

I.

Department Manuals: Manuals providing procedural guidance for the daily operation of
Department employees.

Effective Date: 11/5/07

Page 1 of 4

Section 12.070

Department Publications

II.

Manuals
A.

III.

1.

The electronic version of the Manual is the most current and takes precedence over any
printed version.

2.

Employees are encouraged to submit suggested changes, additions or deletions to the
Manual. These suggestions or proposals for revision should be submitted by
memorandum through the employee’s chain-of-command to the Deputy Chief of
Administration, and should include any supporting documentation.

B.

Bureau Manuals shall be published and maintained by each bureau and shall apply to all
bureau employees. Bureau Manuals should be reviewed and updated not less than annually. A
current copy of the Bureau Manual shall be forwarded to the Audit, Accreditation & Policy
Section for archival and accreditation purposes.

C.

Section/Unit Manuals shall be published and maintained by the appropriate commanding
officer, and shall apply to those employees assigned to the specific section/unit. Section/Unit
manuals should be reviewed and updated not less than annually. A current copy of the
Section/Unit Manual shall be forwarded to the Audit, Accreditation & Policy Section for
archival and accreditation purposes.

Directives
A.

Departmental Directives are limited in purpose by the following criteria: Legal changes,
changes in Department policies and procedures, and Bureau Operational Orders.

B.

Departmental Directives shall be approved by the originating Bureau chain of command and
signed by the Chief of Police before publication.

C.

IV.

The Department Policy and Procedure Manual shall be published and maintained by the Audit,
Accreditation & Policy Section and shall be issued in either printed or electronic form to all
Department employees.

1.

An electronic copy of the approved Directive must be forwarded to the Audit,
Accreditation & Policy Section prior to publishing (either e-mail or diskette). The
Audit, Accreditation & Policy Section shall review the Directive to ensure that all
Department publications are in compliance with current Department policies and
procedures and after approval by the Chief of Police, will assign the Department
Directive number.

2.

On occasion, Departmental Directives will announce “interim” policies. These policies
will remain in effect pending the adoption of a permanent policy. “Interim” policies
shall be used when the Department must respond to an issue or situation prior to the
completion of the normal policy generation process. The Department will not
knowingly issue a policy that either infringes on the legal rights of employees or
violates any current collective bargaining agreement. In the event it becomes clear that
an “interim” policy inappropriately impacts employees, the policy will be retracted or
revised, as appropriate.

Bureau Directives shall be approved through the appropriate chain of command and signed by
the Bureau Commander before publication.

Publications
A.

Page 2 of 4

Directives
1.

The Audit, Accreditation & Policy Section Captain shall be responsible for the
publication and distribution of Department Directives.

2.

Department Directives shall be sent to the entire Department via email. The email will
have the directive attached as a PDF file and the body of the email will contain

Section 12.070

Department Publications

language regarding the acknowledgement of receipt and dissemination of the directive.
A list of supervisors and managers who are required to return an acknowledgement of
receipt for the dissemination of the directives will be maintained by the Audit,
Accreditation & Policy Section. These employees shall acknowledge receipt and
distribution of the directives by responding to the email announcing the directive. The
following positions are responsible for returning an acknowledgement of receipt.

B.

3.

All Department employees shall be responsible for checking their email for published
Directives. Captains and their civilian equivalents shall ensure that the content of the
directives are known to their subordinate employees. This duty may be delegated to the
sergeants or civilian supervisors, and accomplished through normal briefings or roll
calls; however, the responsibility remains with the captain or civilian equivalent. A
record of this shall be created by having each employee initial a “distribution roster”. A
“distribution roster” may be in the form of a watch roster, timesheet or other personnel
roster, so long as the Directive name and number appear at the top of the form. When
returning from furlough, vacation, leave, etc., employees shall review any Directives
published during their absence.

4.

Sections and Precincts shall maintain an accessible master file, numerically ordered, of
SPD Directives for the current calendar year plus the previous calendar year.

5.

The Employment Services Section shall brief all new employees during orientation on
their responsibilities concerning Directives.

6.

The Audit, Accreditation & Policy Section shall maintain the acknowledgment receipts
and distribution rosters with the original Directive. This file will be maintained until
the Directive is either rescinded or incorporated into the SPD Manual.

7.

Directives will remain effective for two calendar years from the published effective date
or until incorporation into the Department Manual.

Special Orders
1.

The Captain of the Audit, Accreditation & Policy Section shall be responsible for the
publication and distribution of Special Orders.
a. The Special Orders shall be distributed to the entire Department via email.
b. All Department employees shall be responsible for checking their email for
published Special Orders. Captains and their civilian equivalents shall ensure
that the content of the Special Orders are known to their subordinate
employees. This duty may be delegated to the sergeants or civilian supervisors,
and accomplished through normal briefings or roll calls; however, the
responsibility remains with the captain or civilian equivalent. A record of this
shall be created by having each employee initial a “distribution roster”. A
“distribution roster” may be in the form of a watch roster, timesheet or other
personnel roster, so long as the Special Order name and number appear at the
top of the form. When returning from furlough, vacation, leave, etc.,
employees shall review any Special Orders published during their absence.
c.

2.

Each Section/Unit will maintain a copy of the Special Order with their
distribution roster for the current year plus one.

Special Orders shall be used to notify all assigned personnel of special events,
mandatory training and all other special assignments to Department events and shall
have the force and effect of Department regulations.

Page 3 of 4

Section 12.070

Department Publications

3.
C.

b.

The Training Captain will issue the Special Orders for mandatory training
conducted by that section.

c.

The Special Deployment Captain will issue all Special Orders for Bureau wide
or Department wide assignment of personnel as directed by the Chief of Police.

Special Orders shall be numbered and maintained on file by the Audit, Accreditation &
Policy Unit

The Director of Human Resources shall be responsible for the publication and
distribution of Personnel Orders.

Notices
1.

V.

The Operations Bureau 2 commander will issue any Special Orders concerning
staffing for regularly scheduled sporting events.

Personnel Orders
1.

D.

a.

The Assistant Chief of the Field Support Bureau shall be responsible for the publication
and distribution of Department Notices. Notices are distributed via GroupWise e-mail.

Procedures & Tactics Publications
A.

Page 4 of 4

Procedures & Tactics Publications shall be available to all sworn personnel. When matters of
official policy, rules, and procedures are definitely stated within a Procedures & Tactics
Publication, such matters shall have the force and effect of Department regulations, and are
available Department-wide on the Department in-web.
1.

Bureaus, sections and units with expertise in these areas of specialized investigations,
tactics and procedures are the authors of the content of the Procedures & Tactics
Publication.

2.

The Audit, Accreditation and Policy Section will publish these chapters after
receiving command approval.

3.

The originating section commander shall review the published sections every two
years to ensure continued relevancy and accuracy. A memo addressed to the Captain
of Audits, Accreditation and Policy will be written at the conclusion of this review,
listing specific corrections to be made or the fact that the section remains current.

Seattle Police Department
Policies and Procedures
Title:

Section

12.080

Chapter:

12 - Department Information
Systems

080 – Department Records Access,
Inspection & Dissemination

REFERENCES
CALEA standards, 33.1.6, 35.1.5, 82.1.1
RCW 42.17

POLICY
Employees shall treat sensitive official Department documents and records, including those obtained from other
entities and electronic systems, as confidential and shall not discuss or impart information to any person who is
not a member of the criminal justice system (prosecuting attorney, court, etc.) without the permission of the
Chief of Police, or by due process of law. Most employees are not expected to know the intricacies of the
complex laws of confidential records and evolving legal issues. Employees shall, however, understand the
statutory requirement that the Department must respond to all requests for public records in a timely manner and
that there are many and varied exemptions to the public disclosure law. All requests for public disclosure shall
be forwarded to the Public Request Unit (PRU). The Public Request Unit, with assistance from the Department
Legal Unit, shall in most cases be the central point of entry and exit for public disclosure requests and responses.
The Department’s response to Public Records Act (PRA) requests shall include a formal acknowledgement of
the request; in the case of non-routine requests, the response will include a list of Department units involved in
the collection and production of documents or other records.

I.

Authority - Public Records

State law (RCW 42.56) requires that all public records be available for inspection and copying. The law also
describes ground rules concerning indexes to records, exemptions for certain records, mandatory protection of
some records for information based on "privacy" as defined by law, copying charges to the public, hours of
availability, and appeals procedures for denials.

II.

III.

Definitions
A.

Public Records: Includes any writing containing information relating to the conduct of
government or the performance of any governmental or proprietary function prepared, owned,
used, or retained by any state or local agency regardless of physical form or characteristics and
encompassing all formats in which responsive documents are kept such as electronically stored
materials retained as e-mail, correspondence, or data in electronic files on a computer or server.

B.

Routine PRA Requests: Requests for police records that result in a search of one location/data
base/unit not exceeding one hour in duration. Routine requests are usually for specific
GO Reports or other documents relating to a discrete event or events.

C.

Non-routine PRA Requests: Requests for police records that result in a search of more than one
location/data base/unit or exceeds one hour in duration. Such requests are often for departmental
policy or statistical documents or documents created or held by units such as OPA-IS,
Personnel, Intelligence, or Vice/Narcotics whose records are not retained in the Records,
Evidence, and Identification Section.

Responsibilities
A.

All Department personnel are responsible for following the guidelines established in this policy.
Generally, requests for Public Records may be made in person as follows:

Effective Date: 07/11/06

Page 1 of 3

Section 12.080

Department Records Access, Inspection & Dissemination
In Person
Public Counter
1st Floor
Seattle Police Headquarters
610 5th Ave.
Seattle, WA 98124-4986

By Mail
Seattle Police Department
Public Request Unit
610 5th Ave.
P.O. Box 34986
Seattle, WA 98124-4986

E-mail address
spdpdr@seattle.gov

By FAX
FAX
206-684-5240

Members of the public can obtain additional information about how to submit a Public
Disclosure Request by calling 206-733-9314. If requested, employees may accept public
records requests directly and will forward them to the Public Request Unit as soon as possible.

IV.

V.

B.

Unit Commanders are responsible for locating, and with the advice and assistance of PRU
and/or the Legal Unit, redacting records under their responsibility which are responsive to the
specific request. State law requires a response within five days, which, at a minimum,
acknowledges receipt of the request and provides an estimate for how long the search will take.
Unit Commanders shall inform PRU of any delays in producing records. The records should be
forwarded either to PRU or the Legal Unit unless otherwise directed. If a reasonable search
finds no responsive documents the Unit Commander will so inform PRU in writing (e-mail,
hard copy).

C.

The Manager of the Public Request Unit shall be responsible for responding to all routine
requests for public records, maintaining the Public Records Inspection and Copying Procedure
and Index, and maintaining a log of all public requests.

D.

The Supervising Attorney of the SPD Legal Unit shall be responsible for coordinating and
responding to all non-routine public records requests, providing legal advice and assistance on
all matters pertaining to public disclosure and administering appeals as needed.

E.

The Captain of the Audit, Accreditation & Policy Section shall have overall responsibility and
oversight for Public Disclosure policies, procedures and responses.

Inspection/Copying Procedures
A.

Citizens requesting access to public records shall be directed to the Public Request Unit, 1st
floor, Seattle Police Headquarters Building, or via mail, e-mail, or fax as specified above.
Customary office hours for inspection and copying shall be from 0800 hours to 1700 hours,
Monday through Friday , excluding legal holidays.

B.

The Manager of the Public Request Unit will route copies of non-routine requests, and requests
that involve Department units such as Personnel or OPA-IS, whose records are not retained in
Records Section. These Departments will provide releasable records to the PRU Manager. If
necessary, PRU Manager, will meet legal advisor(s) regarding the release of the record.

C.

Searches for requested documents must encompass all formats in which responsive documents
are kept (e.g. hard copy, computer, etc.). Additionally, SPD will respond to Public Records
Requests based on the names of identifiable individuals and when searching, will consider
reasonable alternative spellings of names: e.g. Green, Greene; Jenson, Jensen.

Criminal Justice Research
A.

POLICY
Within the context of various constraints (legal, monetary, and personnel required), the Seattle
Police Department encourages research in the criminal justice area and which directly benefits
the Department.
1.

Page 2 of 3

Only Departmental personnel shall access police files. Where significant time is
involved, any Departmental personnel costs shall be reimbursed on an overtime basis.

Department Records Access, Inspection & Dissemination

2.

B.

Section 12.080

Agreement for release of any Department data, including criminal history record
information, for research, evaluative, or statistical purposes shall be made in writing in
the form of a formal Research Agreement. Any research requests for criminal history
shall be in conformance with WAC 446-20-420, Model Agreement for Research,
Evaluation or Statistical Purposes.

Request Procedures
1.

Agencies or individuals desiring use of police records for research shall submit their
research proposal and their requests in writing to the Office of the Chief of Police, with
a copy to the Public Request Unit. Any determination of benefit to the Department will
be made by an Assistant Chief based on details of the proposal.

2.

The Manager of the Research, Grants & Corporate Support (RGCS) Section shall
coordinate research request approval or disapproval with the Chief of Police, Public
Request Unit, Legal Unit, and the Bureau or Section, which will be affected by, or
benefit from, the research project.

3.

The Manager of the Research, Grants & Corporate Support Section shall recommend
action based on analysis of each request with regard to the following:
a.

Right to privacy issues;

b.

Ensuring the request allows for protection of individuals as provided by law,
e.g. Juvenile Records information (13.50.010);

c.

The extent to which the research product, by design, will be beneficial to the
criminal justice system or the Department;

d.

Determining if the information requested is available; and

e.

Estimated costs of such research.

4.

If approved by an Assistant Chief, the RGCS Manager shall prepare a Research
Agreement for signature by the Chief of Police and the researcher, which shall specify
security and privacy measures regarding data, and providing for fees, if any, to be paid
to the Department for search and copy costs. The Research Agreement shall be
patterned from the WAC 446-20-420, Model Agreement for Research, Evaluative or
Statistical Purposes.

5.

Personnel time, computer file research, and copy costs shall be forwarded to the Fiscal,
Fleet, and Property Section for billing and reimbursement.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

II.

A.

Outgoing correspondence: Any official communication by letter emanating from the Seattle
Police Department.

B.

Original letter: Any original correspondence from the Office of the Chief of Police, Deputy
Chief, Bureau Chief or Section Commander.

C.

Form letter: All pre-printed correspondence sent out from any segment of the Department under
the signature of the Chief of Police, Deputy Chief, Bureau Chief or Section Commander.

Requirements

B.

Bureau and Section Commanders shall:
1.

Ensure that all concerned personnel comply with the established format for original and
form letters.

2.

Be the approving authority for all outgoing correspondence originating from their
respective Bureau or Section.

3.

Provide copies of all printed form letters to the Audit, Accreditation & Policy Section
prior to ordering the printing of any form letter.

The Audit, Accreditation & Policy Section shall:
1.

Maintain a complete and accurate file of all form letters in use by the Department.

2.

Screen all new and reordered form letters to ensure they conform to the established
format.

Memorandums
A.

IV.

090 - Department Correspondence

Definitions

A.

III.

12.090

Chapter:

12 - Department Information
Systems
I.

Section

Official written communications within the Department shall be by Memorandum.
1.

The sender shall initial next to their name in the “from” block.

2.

If practical, first names, rather than initials, shall be used.

3.

See page 2 for a sample Memorandum.

Internal Mail System
A.

Employees are prohibited from using a Department address for any personal reasons, including
a driver’s license, phone service, etc. The one exception would be that employees may use their
business address for vehicle registration with the Department of Motor Vehicles.

B.

When placing your name and address on any mailing list associated with Seattle Police
Department correspondence, please use your unit name instead of unit number and use your
exact building address instead of 610 5th Avenue (unless you work in Police Headquarters in
which case use the Department P.O. Box Address).

Effective Date: 6/30/03

Page 1 of 3

Section 12.090

Department Correspondence

Example:

Seattle Police Department
Detective Jane Doe/East Precinct Burglary
1519 12th Avenue
Seattle, WA 98122

V.

Outgoing Correspondence
A.

All original letters shall be in the following format:
1.

On Department letterhead stationary, using block text with mixed punctuation.

2.

See page 3 for a sample Outgoing Correspondence letter.

SEATTLE POLICE DEPARTMENT MEMORANDUM
TO

Officer John Doe
Patrol

FROM

R. Gil Kerlikowske
Chief of Police

SUBJECT Commendation
(Text of memo single-spaced, block paragraphs, left aligned)
(Paragraphs separated by 1 line)

cc: (4 lines below last paragraph, if needed)

Page 2 of 3

DATE

December 11, 2000

Department Correspondence

Section 12.090

City of Seattle
Gregory J. Nickels, Mayor

Seattle Police Department
R. Gil Kerlikowske, Chief of Police

Mr. John Smith
1234 Maple Street
Seattle, Washington 98101
Dear Mr. Smith:
(body of letter in block paragraphs aligned at left margin)
(paragraphs separated by double spacing)
Sincerely,

R. Gil Kerlikowske
Chief of Police
BD:sks (drafters initials/typist’s initials)
cc: (names/units copies provided to)
If correspondence is to be signed by another Department employee:
Sincerely,
R. Gil Kerlikowske
Chief of Police
Department Employee’s Name
Employee Title
BD:sks
cc:

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

12.091

Chapter:

12 - Adminstration

091 – Mobile Reporting Entity
(MRE) Laptops

POLICY
MRE Laptop computers will be issued to patrol officers and patrol sergeants working in a patrol capacity. Each
laptop will be individually assigned, and personnel are responsible for proper care and handling of that property
or equipment. Computer equipment shall not be used for anything other than assigned purposes without prior
permission of the concerned section commander. All City of Seattle and SPD Computer Policies will be
applicable, including, but not limited to, DP&P Computer Software, Computer Hardware & Devices, Use of
Department E-mail & Internet Systems and Care and Use of City Equipment & Property.

I. Usage
A. MRE laptops are for SPD use only. The MRE laptop will not be allowed to connect to any wireless or
wired networks outside of the SPD. The device may be used in stand-alone mode, for SPD business.
B.

Officers will not loan their assigned MRE laptop to any other person.

C.

Officers may be required to connect the device to the SPD network, to download and install critical
software updates.

D. MRE laptops are configured to provide the most flexibility and security for SPD Users. Requests to
install or modify software and/or services will be reviewed annually to see if the MRE laptop program
will be updated to provide the requested software or functionality to all devices.
E.

MRE laptops will not be customized for specific users.

II. Equipment issuance
A. MRE Laptops will be issued to individual patrol officers and patrol sergeants assigned to one of the
Operations Bureaus.
B.

Patrol Officers and Sergeants must complete the RMS/MRE training class prior to issuance of the MRE
Laptop equipment.

C.

The MRE Laptop computers will be issued during the training class.

D. Patrol Officers and Patrol Sergeants will be required to sign a property record authorization form when
they are issued the MRE Laptop Equipment.
E.

The signed MRE Laptop property authorization form will be forwarded to the Quartermaster Unit by the
trainer/laptop issuer, and be filed in the officers or sergeants issued equipment file.
1.

The trainer/issuer will also send a copy of the MRE Laptop property authorization form to the
Information Technology Section for the inventory control file.

F.

Student officers will be issued laptops during the Post BLEA segment, and prior to their FTO
assignment, by their trainers. Student officers, and trainers, will be subject to the same computer
policies, procedures, and training requirements.

E.

Patrol officers may choose to opt out of the MRE Laptop issuance. Officers choosing to opt out will
indicate their intentions on the property authorization form. NOTE: Those who choose not to be issued
an individual laptop will still be required to complete electronic reports.

III. Maintenance
Effective Date: 12/12/07

Page 1 of 3

Mobile Reporting Entity (MRE) Laptops

Section 12.091

A. The IT Section will be responsible for repair and maintenance to MRE Laptop equipment. Loaners will
not be provided during times of repair.
B.

If the laptop needs repair by ITS, the Officer will make the device available and the original unit will be
returned after repair.

C.

In the event repairs cannot be made the IT Section will send a memo to the Quartermaster Unit, and the
patrol officer or sergeant who the laptop top was issued to.
1.

The patrol officer or sergeant will be required to sign a property authorization form for the
replacement laptop.

2.

The original property authorization form for the non-repairable laptop will have the IT memo
attached to it, and noted that the laptop has been taken out of service.

3.

When the replacement laptop is issued the Quartermaster will notify the IT Section, and provide
them with the required information for the inventory control file.

IV. Security
A. Each individually assigned MRE Laptop computer will be equipped with a biometric fingerprint
scanner. This will be set during the training session. Access to the laptop will be granted only to the
officer assigned to the computer.
B.

In the event that the Laptop is lost or stolen, SPD IT must be notified immediately so that the device is
disabled from the SPD Network.

C.

MRE laptops use various levels of security, however the device does not provide for total security of the
data on the laptop. No secure or sensitive data should be copied to the laptop other than temporarily in
order to write such data into a police report. Secure and sensitive data includes but is not limited to:
social security numbers, medical information, confidential informant information, hazard reports, DOL
information, juvenile information, warrant information, addresses and phone numbers.

D. Officers are reminded to shield confidential information appearing on the screen of their laptops from
unauthorized persons. Be careful to protect the identity of victims and witnesses by keeping the
information confidential.

V.

Return of Equipment
A. When an employee separates from service, transfers from patrol, is promoted to the rank of Lt. or above,
or otherwise does not need the laptop, the MRE Laptop Computers will be returned to the Quartermaster
Unit.
B.

The following procedures will be followed to insure accountability for the return of laptops:
1.

Each Personnel Order will remind patrol officers and sergeants no longer in Operations to return
their laptop to the Quartermaster. In addition, an asterisk will be placed next to the individual’s
name on the Personnel Order to further identify individuals who must return laptops.

2.

The Quartermaster Unit will maintain a tickler file of the notices. If the laptop is not returned
within two weeks they will notify the appropriate Operation Bureau Assistant Chief.

3.

When notified that the laptop has not been returned to Quartermaster, the Operations Bureau
Assistant Chief will take the appropriate steps to ensure the laptop is returned.

4.

The Deputy Chief of Operations will be notified after 30 days, by the Quartermaster Unit if, the
laptop has not been returned.

V. Reporting Damaged, Destroyed, Lost or Stolen Equipment
A. In the event of damage or loss to a Department issued laptop, the person responsible shall report the
damage or loss to their supervisor. The supervisor will thoroughly investigate the incident as outlined
Page 2 of 3

Mobile Reporting Entity (MRE) Laptops

Section 12.091

by DP&P - Use of City Equipment & Property. Once a determination has been made, the Quartermaster
Unit will reissue another laptop computer.
B.

Depending on the circumstances, officers may be required to pay for issued equipment that has been
damaged, lost or stolen. Final determination of office liability will be the responsibility of the Deputy
Chief of Administration.

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

12.100

Chapter:

12 - Department Information
Systems

100 - Records Inventory,
Retention & Disposal

REFERENCES
CALEA standards, 32.1.7, 35.1.5, 42.1.3, 82.1.6, 82.3.5.

POLICY
An efficient records management program shall be practiced and maintained by Department employees. Department records shall be inventoried annually and analyzed for administrative, legal, fiscal, and historical values. In addition, minimum legal retention times shall be determined and recurring disposition schedules established.

I.

Definitions
A.

Record series: A group of related records performing a particular function which are filed as a
unit, used as a unit, and which may be transferred and disposed of as a unit. A record series continues to be a single series even if part of it is in storage, on microfilm, missing by inadvertent
destruction, or if new folders or forms make up the series each year, but title and function remain the same.

B.

Retention period: A period of time that must elapse before a specific record series is destroyed
or is eligible for disposal in accordance with approved schedules.

C.

Archival records: A permanent record or records which have only temporary legal, financial, or
administrative value, but which are of historical and research value, which are transferred to
State archives or one of its regional branches rather than being destroyed.

D.

Permanent records: Records which have a permanent or enduring administrative, legal, or fiscal
value which should be retained and preserved indefinitely.

E.

Official public records: Includes all original vouchers, receipts, and other documents necessary
to isolate and prove the validity of every transaction relating to the receipt, use and disposition
of all public property and public income from all sources whatsoever; all agreements and contracts to which the State of Washington or any agency thereof may be a party; all fidelity,
surety, and performance bonds; all claims filed against the State of Washington or any agency
thereof; all records or documents required by law to be filed with or kept by any agency of the
State of Washington; all legislative records as defined in RCW 40.14.100; and all other documents or records determined by the records committee, created in RCW 40.14.050, to be official
public records.

F.

Office files and memoranda: Includes such records as correspondence, exhibits, books, booklets, drawings, maps, completed forms, or documents not above defined and classified as official public records; duplicate copies of official public records filed with any agency of the State
of Washington; documents and reports made for the internal administration of the office to
which they pertain but not required by law to be filed or kept with such agency; and other
documents or records determined by the records committee of the State of Washington to be office files and memoranda.

Effective Date: 7/1/06

Page 1 of 4

Records Inventory, Retention & Disposal

II.

III.

Section 12.100

Internal Records Committee
A.

The Internal Records Committee, as appointed by the Chief of Police, shall be responsible for
the Department’s compliance with State law (RCW 40.14), to include providing guidelines to
Records Coordinators for their assistance in preparing retention schedules for records destruction authorization and providing the mechanism for an ongoing updating procedure.

B.

The Internal Records Committee shall be composed of commanders or representatives from the
following:
1.

Inspections and Procedures Unit,

2.

Crime Prevention Services Section,

3.

Criminal Investigations Bureau,

4.

Legal Advisor,

5.

Finance and Planning Section,

6.

Patrol Operations Bureau,

7.

Special Deployment and Planning Section,

8.

Vice Section,

9.

Narcotics Section,

10.

Records, Evidence, and Identification Section, Director (Chair), and

11.

Secretary - to be assigned.

C.

The Internal Records Committee shall approve, disapprove, or modify recommendations on retention schedules of all files of the Department; any modification of a request or recommendation must be approved by the commander of the section or bureau originating the request or recommendation.

D.

The Internal Records Committee shall meet as business dictates. Action by the Committee shall
be by majority vote.

Retention and Disposition
A.

The Records, Evidence, and Identification Section Director shall be responsible for maintaining
the Department’s completed records retention and disposition book.

B.

Each Bureau Commander shall designate individuals as Section Records Coordinators and such
assignment notice shall be forwarded to the Chair of the Internal Records Committee.

C.

The Section Records Coordinators shall be the Records Representatives for their sections. They
shall assign Unit Records Representatives whose duties shall include:

D.

Page 2 of 4

1.

Providing a listing of each record series in their unit,

2.

Conducting inventories of unit records,

3.

Recommending retention and disposition schedules of record series,

4.

Reporting the results of inventories and appraisals to the Section Records Coordinator
and consulting with them regarding the retention and disposition recommendation for
each record series, and

5.

Conducting periodic audits of retention schedules for records held by their unit.

The completed retention schedules shall be forwarded to the Internal Records Committee which
shall review the requests and amend retention periods or dates of destruction to comply with le-

Records Inventory, Retention & Disposal

Section 12.100

gal, fiscal, administrative, research, or historical requirements. If necessary, the Internal Records Committee may suggest alternative classifications for record series.

IV.

E.

Upon final approval, the Internal Records Committee shall return the original and corrected retention schedule for final signature by the Section Records Coordinator, Section Commander,
and Bureau Chief.

F.

The Internal Records Committee shall forward the approved and completed records retention
schedule, and two (2) additional copies, to the State Records Committee for State approval.

G.

Upon final approval by the State Records Committee, the Internal Records Committee shall retain the original approved copy and forward a duplicate to each Unit Records Representative
and Section Records Coordinator.

H.

Once established, the Records Retention and Disposition Scheduling System must be adequately followed to insure records disposition control in accordance with current legal, operational, and research needs of the Department and of the State. An annual program review and
schedule updating procedure shall accomplish this on a regular basis as established by the Internal Records Committee.

I.

The State Records Committee requests an annual review and updating of schedules as part of
the program. Compliance shall be accomplished through Internal Records Committee procedures during the first quarter of each year.

J.

The reporting and scheduling of newly established record series or adjustments to established
retention/disposition practices due to operational, legal, or other changes shall be conducted as
they occur in accordance with the procedures set forth above.

Disposal of Police Records
A.

Policy
1.

The majority of Departmental records contain personal names and references to individuals, policies, and police activities protected by City ordinance or State law.

2.

The disposal of all incident, case, investigative, and follow-up reports, and other documents containing names of individuals (as subjects, suspects, victims, witnesses, or
complainants) shall be by destruction. Such documents shall not be placed in wastebaskets or City recycling containers.
NOTE: The above requirement applies to all writings, copies, originals, and duplicates
whether in manuscript, typescript, data processing, microfilm, computer disks, or any
other form.

B.

Responsibilities
1.

The Police Records Information Manager is responsible for the timely and proper disposal of all original criminal history record information documents including corresponding incident, case, investigative, and follow-up reports, and other documents containing names of individuals as subjects, suspects, victims, witnesses, or complainants.

2.

Individual employees are responsible for the proper disposal of copies of the documents
referenced above.

3.

Each work area shall be provided with a separate container identified as the receptacle
for discarding drafts, originals, duplicates, or copies of personal name-related documents.

4.

Units possessing shredding equipment shall destroy their own materials and those of
closely adjacent units as practicable.

Page 3 of 4

Records Inventory, Retention & Disposal

Page 4 of 4

Section 12.100

5.

Units not possessing shredding equipment shall arrange for transfer of their segregated
waste records to a designated central collection point.

6.

The Fiscal, Property, and Fleet Management Section shall provide for destruction, as
necessary.

Seattle Police Department
Policies and Procedures
Title:

Section

12.110

Chapter:

12 - Department Information
Systems

110 – Use of Department E-mail
& Internet Systems

POLICY
The Seattle Police Department provides e-mail service and Internet access for the purpose of conducting
Department business. Occasional personal use is permissible if it is consistent with the Seattle Police
Department’s policies and procedures and the usage standards set by the City of Seattle.

PURPOSE
It is the purpose of this policy to provide employees with guidance on the proper use of Department owned
personal computers for the purposes of disseminating electronic mail and utilizing services on the Internet.

I.

II.

Guidelines
A.

There is no expectation of privacy in the use of Department e-mail or Internet services on
Department owned computers. All use of Department computers, whether official or personal, is
subject to public disclosure laws and can be discoverable in a lawsuit.

B.

The Seattle Police Department owns the computers, e-mail, and Internet access systems. As
such, the Department may monitor and review e-mail/Internet use for compliance with this
Section. The employer retains the right to determine what is and is not appropriate for the
workplace.

C.

All communications written via the Internet shall be professional, appropriate, and lawful.
Personal opinions or preliminary observations should clearly be identified as such.

D.

All e-mail communications and Internet use must comply with DP&P-Standards & Duties and
Harassment in the Workplace.

E-Mail
A.

All general distribution messages (e.g. SPDALL) shall be approved by a Lieutenant or above.
The general distribution message shall also include the name of the approving Lieutenant and
date of approval.

B.

E-mail is a primary source for computer virus attacks. Employees should not open e-mail
attachments from an unknown source. Employees should contact ITS if they have questions
about an attachment.

C.

E-mail is not a secure system and should not be utilized for communicating sensitive
information.

D.

Department supervisors and managers are responsible for ensuring that their staff is familiar with
and adhere to the Department’s e-mail policy.

E.

Department e-mail shall not be used to announce Guild/Union membership meetings or be used
for other Guild/Union business.

F.

Employees shall not use their city e-mail address to subscribe to news groups or to post on
electronic bulletin boards.

Effective Date: 8/16/05

Page 1 of 3

Section 12.110

Use of Department E-mail

III.

Internet Use
A.

Access to the Internet is provided to Department employees for the purpose of conducting
official Department business. Primary criterion in the matters of use and misuse of the Internet
will be that of reasonableness. While there are specific unauthorized uses of the Internet, the
Department also allows limited personal use of the Internet, a concept that recognizes the reality
of the workplace. The following guidelines are not meant to be exclusive, but rather are intended
to provide a general framework of prohibited and acceptable Internet use:
1.

Employee use of the Internet cannot disrupt or interfere with the work of other network
users, or adversely affect the operation of the Internet, the City’s or the Department’s
internal networks, or misrepresent the interest of the City or Department.

2.

Employee use of the Internet shall not be for illegal purposes. All use of the Internet on
Department computers must be in compliance with all applicable laws and policies. This
includes policies on privacy issues, any release of confidential, sensitive, or classified
information, or information exempt from public disclosure, as well as copyright or
licensing regulations.
a.

3.

Employees shall not use the Department computer to conduct a personal for-profit
business, although limited commercial transactions are permitted. (For example,
purchase of a book through the Internet is acceptable, but conducting a consultant
business while at work is not.)

4.

Employees shall not use Department computers to review personal investments or to
transact any type of investment business (for example, trading in stocks, bonds, or
mutual funds).
a.

Page 2 of 3

Employees shall not copy, retrieve, modify or forward any copyrighted material,
except as permitted by the copyright owner. A single copy of the material may
be made for reference use only.

Employees are allowed infrequent, brief checks of the progress of an employee’s
investments in the City’s Deferred Compensation Program, as this is a Citysponsored and City-maintained program.

5.

Employees shall not use the Department computer to participate in any campaign for
elected office or for any other political activity. This includes a prohibition on making
any campaign contributions via a credit card and using the Department computer to do
so. Similarly, employees may not "lobby" elected officials through use of the
Department’s computer.

6.

Employees shall not use the Department computers to engage in demeaning or
defamatory conduct with respect to other employees or citizens. Examples of such
prohibited activities include knowingly accessing pornographic materials or sites that
promote exclusivity, hatred, or positions which are contrary to the City’s policy of
valuing cultural diversity.

7.

Employees shall not knowingly access or communicate any material of an obscene,
harassing, discriminatory or derogatory nature. Examples of such include sites or e-mail
containing racial or sexual slurs or jokes, or containing harassing, intimidating, abusive,
or offensive material to or about others.

8.

Employees shall not access sites that incur a cost to the Department, unless prior
approval is granted by a supervisor.

9.

Employees shall not install software on Department computers without prior approval by
the Information Technology system manager (See DP&P - Computer Software).

Section 12.110

Use of Department E-mail

IV.

10.

Employees shall not enter chat rooms using Department computers unless it is done as a
function of a specific assignment. Specific investigations utilizing Department
computers in this manner must receive prior approval from the Section Commander.

11.

Games are expressly prohibited from Department computers.

Limited Sensitive Sites Use
A.

The Department recognizes that certain Seattle Police Department employees may have a
legitimate business purpose for accessing Internet sites/information that would otherwise be
considered inappropriate or illegal (e.g., Vice Section detectives or Intelligence Unit detectives).
In the event that employees need to access such "sensitive sites", the following guidelines shall
be followed:
1.

Employees shall obtain approval from an immediate supervisor before accessing
"sensitive sites."

2.

Employees are reminded that items appearing on a computer screen may be visible to
other individuals. Employees accessing such "sensitive sites" should exercise appropriate
courtesy and care when doing so (e.g., close the door, turn the screen away, notify other
employees).

3.

Whenever accessing any site, sensitive or otherwise, employees are reminded that the
sites are able to monitor and identify who is accessing them. In short, any site you access
will know you are doing so from a City of Seattle computer.

4.

If an employee accidentally accesses a website that contains pornographic, sexually
explicit, inappropriate or illegal materials, they must immediately leave the site and
notify a supervisor. The supervisor shall record information regarding the inadvertent
access on a log. This log must be retained at the unit level for current year plus one.

5.

Employees are reminded that all uses of Department-owned computers are subject to the
provisions of SMC 14.12, the Investigation Ordinance, and should adhere to the
following guidelines to avoid a violation of the ordinance:

6.

Storage of "restricted information" (as defined in the ordinance) on disks or
computer/network drives must comply with the ordinance.
a.

Do not create directories or subdirectories which organize/index "restricted
information."

b.

Do not transmit "restricted information" including World Wide Web addresses
(URLs) to specific sites, via e-mail.

c.

Do not create bookmarks or hotlists in your World Wide Web browsers which
organize/index "restricted information."

Page 3 of 3

Seattle Police Department
Policies and Procedures
Title:

Section

12.120

Chapter:

12 - Administration

120 – Telephone and Facsimile
Machine Use

POLICY
The City's Code of Ethics prohibits the use of City property for personal benefit and anything other than
minimal personal use. Therefore, employees should be aware of the Department's policy on the use of
telephones and facsimile machine use. Long distance and cellular telephone calls shall be made in compliance
with the procedures indicated below.

I. Telephone Etiquette
A. Answering the telephone.
1.

Telephone calls should be answered as soon as possible.

a.

In the case of multiple calls, answer the call(s) and ask the caller(s) to wait on hold while handling
other calls.

2.

The proper salutation when answering the telephone will include:
a.

The Section or Unit of the assigned telephone number,

b.

The name of the person answering the telephone, and

c.

An offer of assistance.

II. Desk Telephones
A. Acquisition
1.

B.

C.

Desk phones will be provided as necessary by the Department. If an additional phone or phone line
is needed, requests should be submitted to the Department’s Telephone Coordinator. Approval of
the Section Commander (defined as a Captain or civilian equivalent) is required.

Local Calls
1.

Desk telephones provided by the Department are for official City business communications.

2.

Personal calls on City telephones should be kept to a minimum.

Long Distance Calls
1.

From City Telephones
a.

Employees needing to make long distance business calls from City telephones will be
provided with a “SHAR Account Code.” If such an account is needed, requests should be
submitted to the Fiscal Management Unit. Approval of the requesting employee’s Section
Commander is required.

b.

The City will not pay for any personal long distance telephone calls. All personal long
distance calls shall be the responsibility of the employee making the call. Personal long
distance calls made from City telephones should be charged to the employee’s personal credit
card, their home account, or billed collect to the party called. If no other option is available
and the employee must use the City’s long distance service, the employee shall:
(1) Verify the exact cost of the call on the next bill, and
(2) Reimburse the City for all charges incurred.

Effective Date:

Page 1 of 4

Telephone and Facsimile Machine Use

c.
2.

Section 12.120

Supervisors shall monitor long distance calling records. Excessive personal calls will result in
the loss of long distance phone privileges.

From Non-City Telephones
a.

Employees regularly needing to make long distance business calls from non-City telephones
will be provided with a “Frontier” phone travel card. If such a card is needed, requests should
be submitted to the Fiscal Management Unit. Approval of the employee’s Section
Commander is required.

b.

Frontier phone travel cards shall not be used for personal calls except in an emergency. If an
employee does use a Frontier card for a personal call, the employee shall:
(1) Verify the exact cost of the call on the next bill, and
(2) Reimburse the City for all charges incurred.

c.

Employees needing to make long distance business calls from non-City phones who do not
have Frontier travel cards should maintain a record of the calls made and request
reimbursement through the normal expense voucher process.

D. International Calls
1.

Employees needing to make international business calls from City telephones will be provided with
appropriate access. If access is needed, requests should be submitted to the Fiscal Management
Unit. Approval of the employee’s Section Commander is required.

2.

No personal international calls shall be made on City accounts.

III. Cellular Phones
A. Acquisition

B.

1.

Cellular telephones will be provided to appropriate staff by the Department. If an additional
cellular telephone is needed, requests should be submitted to the Finance, Strategic Policy, and
Planning Section as part of the normal budgetary process. Approval of the employee’s Bureau
Chief is required. Once approval is obtained, the cellular phones will be ordered and issued by the
Communications Section.

2.

If use of a seized, confiscated, or unclaimed cellular phone is desired, an employee must:
a.

Initiate property conversion procedures,

b.

Obtain approval from the requesting employee’s Bureau Chief,

c.

Request cellular service through the Finance, Strategic Policy, and Planning Section as part of
the normal budgetary process, and

d.

Once approval is obtained and the phone has been released from evidence, the user must
arrange for activation with the Communications Section.

Local Calls
1.

Cellular telephones are significantly more expensive than other methods of communication and
should not be used if a more cost effective alternative is available. The number of cellular phone
calls should be kept to a minimum. Calls should be brief as charges occur by the minute.

2.

The City will not pay for any personal cellular telephone calls. All personal cellular calls shall be
the responsibility of the employee making the call. If no other option is available and the employee
must use the City’s cellular telephone service, the employee shall:

Page 2 of 4

a.

Verify the exact cost of the call on the next bill, and

b.

Reimburse the City for all charges incurred.

Telephone and Facsimile Machine Use

3.
C.

Section 12.120

Supervisors will monitor cellular phone usage. Excessive personal calls will result in the loss of
cellular phone use.

Long Distance Calls
1.

Long distance calls shall not be made on cellular telephones except for an occasional business call
that cannot reasonably be made through another option.

2.

Personal long distance calls shall not be made on cellular telephones except in the case of an
emergency. All personal long distance cellular calls shall be the responsibility of the employee
making the call. If no other option is available and the employee must use the City’s cellular
telephone service, the employee shall:
a.

Verify the exact cost of the call on the next bill, and

b.

Reimburse the City for all charges incurred.

D. Personal Phones
1.

Given the large number of personal cellular phone lines contracted for SPD employees (over 1,400
through the SPOG program alone), SPD will not generally reimburse employees for use of their
personal cellular phones for business purposes. Any extenuating circumstances will be considered
on an individual basis through the employee’s chain of command. Individuals making extensive
use of personal cellular phones for business purposes should request a Department-owned phone.

IV. Facsimile Machine Use
A. Acquisition
1.
B.

Official City Business
1.

C.

Facsimile (fax) machines will be provided by the Department as necessary.

Fax machines provided by the Department are for official City business communications.

Personal Business
1.

Personal faxes should be kept to a minimum.

2.

Employees receiving personal faxes on City facsimile machines shall reimburse the City 0.35¢ for
the first page received, and .15¢ for each additional page.
a.

Payment will be made to the Fiscal Management Unit.

3.

There will be no charge for local fax transmission.

4.

Long distance fax machine transmissions will conform with long distance telephone call policies.

V. Records Processing
A. Fiscal, Property and Fleet Management Section
1.

B.

Section Commanders
1.

C.

Each month, the Fiscal Management Unit shall provide Section Commanders with copies of the
City of Seattle Telephone Management System Detail Reports. The Detail Reports list all long
distance and cellular telephone calls made by individuals under their command.

Section Commanders are responsible for distributing the Detail Report(s) to the appropriate
individuals.

Employees
1.

Each employee receiving a Telephone System Management Detail Report shall verify the
authenticity of each call listed. All telephone calls of a personal nature must be identified and the
City appropriately reimbursed.
Page 3 of 4

Telephone and Facsimile Machine Use

Section 12.120

a.

After verifying each call, write on the Detail Report that “all calls are business related” or
identify the personal calls and write the amount you are reimbursing the City.

b.

Sign your name, print your serial number and current date on the Detail Report.

c.

Forward the verified Detail Report (with reimbursement if appropriate) to your Section
Commander for further processing.

VI. Reimbursement
A. Employees
1.
B.

Employees are responsible for repaying the City for all personal telephone charges. Repayment
should be made in cash or by check that is made payable to the “City of Seattle.”

Section Commanders
1.

Are responsible for processing all Detail Reports and any remitted funds.
a.

C.

The funds remitted by employees shall be logged on the Funds Remitted for Personal
Telephone Charges (form 1.4). The Funds Remitted for Personal Telephone Charges form, the
moneys collected, and all Telephone Management System Detail Reports must then be
packaged together and submitted within fourteen (14) days to the Fiscal, Property and Fleet
Management Section.

Fiscal, Property and Fleet Management Section
1.

Page 4 of 4

The Fiscal Management Unit will monitor long distance and cellular bills for reasonable usage
levels. Bills that reflect high usage levels will be forwarded to the individual, their immediate
supervisor, and the Section Commander for review. Supervisors must complete the review sheet
and return it to the Fiscal, Property and Fleet Management Section within fourteen (14) days of the
time the reports are received.

Seattle Police Department
Policies and Procedures
Title:

Section

13.010

Chapter:

13 - Vehicle Operations

010 - Collisions Involving City Vehicles

REFERENCES
CALEA standards 61.2.2, 83.2.2.
RCW 46.52.030, RCW 46.52.070

I.

Definitions/Collision Classifications
A.

Collision: That occurrence in a sequence of events which usually produces unintended injury,
death, or property damage.
NOTE: If the event produces intended injury, death, or property damage, it is not a collision. The
event must be investigated and reported as an incident (i.e. Malicious Mischief, Assault with a
Deadly Weapon, Reckless Endangerment, etc.).

B.

Reportable: A collision which State law requires to be reported to the Washington State Patrol.

C.

Non-reportable: A collision which State law does not require to be reported to the Washington State
Patrol.
1.

A collision resulting in damage to a police vehicle occurring on City of Seattle property
where no private property was involved, shall be considered non-reportable regardless of
the dollar amount of damage. Examples:
a.

II.

A police vehicle backs into another police vehicle at the South Precinct, etc.

D.

Department vehicle collision: A collision involving only Department vehicles, or a Department
vehicle and City property.

E.

City vehicle collision: A collision involving vehicles belonging to another City department, or a
vehicle belonging to another City department and City property.

F.

Traffic Incident: Physical contact between a City vehicle and the property of another which does
not result in any apparent damage or injury.

G.

Department vehicle: Any marked or unmarked Department vehicle that is owned, leased, rented,
seized, donated or acquired through a collaborative program.

Department Vehicle Collision and Traffic Incident Investigations
A.

All Department vehicle collisions and traffic incidents, herein defined, shall be investigated
regardless of injury, death, or degree of resulting damage.
1.

In addition to a Traffic or Patrol supervisor, an on-duty Lieutenant or Acting Lieutenant
shall respond to the scene of all Department vehicle collisions and traffic incidents in order
to review the circumstances, regardless of the degree of damage or injury.

2.

In the event that an on-duty Lieutenant or Acting Lieutenant is not available, the Duty
Commander shall be notified in order to review the circumstances of the collision, and if
necessary, will respond to the scene.

3.

The Investigating Officer’s report and the Supervisor’s report shall include the name of the
Lieutenant or Acting Lieutenant who responded to the scene, or that the Duty Commander
was notified.

Effective Date: 11/9/07

Page 1 of 4

Section 13.010

Collisions Involving City Vehicles

B.

4

The collision shall be investigated by a Traffic or Patrol Unit, and the Traffic Collision
Investigation Squad (TCIS), if applicable.

5.

Under no circumstances shall the employee(s) involved in the collision investigate the
collision.

Involved Employee Responsibilities
1.

Check for injuries and render first aid.

2.

Notify your supervisor immediately. If your supervisor is not able to respond, request
another supervisor respond to the scene.

3.

Remain at the scene until relieved by an on-scene supervisor.

4.

Complete an Officer Statement (form 9.27) and a diagram.

5.

Complete a State of Washington Motor Vehicle Collision Report.
a.

C.

Keep all copies of the State of Washington Motor Vehicle Collision Report together
and forward via your chain of command.

Investigating Traffic or Patrol Unit Responsibilities
1.

For reportable collisions, complete a standard State of Washington Police Traffic Collision
Report, along with a diagram of the scene on a Sketch Sheet (form 5.7.1).

2.

Non-reportable Department vehicle collisions will be handled by a police supervisor
utilizing the Supervisor’s Investigation of Vehicle Collision (form 2.24).
a.

Only if the collision involves a police vehicle or other City property and nothing
else.
NOTE: A State of Washington Police Traffic Collision Report is not required as
part of the investigation process. It is required, however, that the involved
employee completes a State of Washington Motor Vehicle Collision Report.

3.

Traffic incidents shall be investigated and will be handled by the investigating officer
utilizing a General Offense Report with “Traffic” listed in the Offenses block.
a.

D.

Investigating Supervisor’s Responsibilities
1.

Supervisors shall respond to all Department vehicle collisions and traffic incidents.
Response to City vehicle collisions is required only if the collision is reportable.

2.

Upon arrival, ensure that any injured persons have been cared for.

3.

Determine if the Traffic Collision Investigation Squad (TCIS) should be called.

4.

a.

The Traffic Collision Investigation Squad shall be called for collisions involving
City equipment whenever any person injured in the collision is admitted to a
hospital, or if extensive property damage has occurred.

b.

In all other situations, the responding supervisor has the discretion to request a
response by TCIS.

When the Traffic Collision Investigation Squad does not respond, ensure that:
a.

Page 2 of 4

Under no circumstances shall the employee(s) involved in the traffic incident
investigate the incident.

The collision scene is photographed with a minimum of four photos to include:
(1)

The Police/City vehicle,

(2)

The other vehicle(s) or property involved, and

Section 13.010

Collisions Involving City Vehicles

(3)

Two different views of the scene,

NOTE: Film shall be processed immediately. Have the photo lab forward prints directly to
the Safety Officer in the Personnel Section. Do not use a Polaroid camera to photograph
the collision.

5.

III.

b.

The area of impact and skid marks are measured, and

c.

A Sketch Sheet (form 5.7.1) of the collision scene is completed.

Department Vehicle Collisions
a.

Examine the damage and obtain an Officer Statement (form 9.27) from the
involved officer. The officer must include a diagram of the collision scene in
conjunction with their statement.

b.

Complete the top half of the Supervisor’s Investigation of Vehicle Collision (form
2.24). This report shall include the involved employee’s driver’s license
information (or City permit number) and a complete description of the
circumstances surrounding the collision.

c.

Ensure that a State of Washington Motor Vehicle Collision Report is completed,
and if applicable, a State of Washington Police Traffic Collision Report.

d.

Forward original State of Washington Police Traffic Collision Report to Records.
Forward a copy of the State of Washington Police Traffic Collision Report and
originals of all other paperwork to employee’s supervisor.

City Vehicle Collision Investigations
A.

Officers shall investigate City vehicle collisions in the same manner as any other traffic collision.
1.

Exception
a.

Non-reportable City vehicle collisions may either be investigated as a reportable
collision or be handled internally by the involved City employee’s supervisor.
(1)

IV.

In order for the collision to be handled internally:
(a)

The supervisor must respond to the scene of the collision, and

(b)

The involved employee must have a valid drivers license.

b.

If a traffic crime was committed, the collision will be investigated as a reportable
collision.

c.

If the non-reportable City vehicle collision is investigated by the involved
employee’s supervisor, no further action is required. The primary officer will
document on their Patrol Unit Log Sheet (form 7.19) or daily activity report:
(1)

The name, date of birth, and Department of the involved City employee,

(2)

The make, model, VIN, unit number, and license number of the vehicle
involved, and

(3)

The name, unit, and telephone number of the supervisor that responded to
the scene and assumed responsibility of the investigation.

Involved Employee’s Chain of Command
A.

Supervisor’s Responsibilities
1.

The individual’s supervisor shall receive a copy of the Supervisor’s Investigation of Vehicle
Collision (form 2.24), Officer(s) Statements (form 9.27), State of Washington Motor

Page 3 of 4

Section 13.010

Collisions Involving City Vehicles

Vehicle Collision Report (all copies), and for reportable collisions, a copy of the State of
Washington Police Traffic Collision Report.
2.

The supervisor shall then complete the bottom portion of the Supervisor’s Investigation of
Vehicle Collision, and make recommendations concerning whether the collision:
a.

Was preventable or non-preventable, and

b.

Should be excluded from the employee’s driving record.

NOTE: See subsection VI of this manual section for more information.

B.

3.

All recommendations shall be supported in writing.

4.

Forward all completed paperwork to the involved individual’s lieutenant or civilian
equivalent for review.

Lieutenant or Civilian Manager Responsibilities
1.

C.

b.

Should be excluded from the employee’s driving record.

3.

Forward all completed paperwork to the involved individual’s Section/Precinct
Commander or civilian equivalent.

Section/Precinct Commander Responsibilities
Shall review the reports and make recommendations concerning whether the collision:
a.

Was preventable or non-preventable, and

b.

Should be excluded from the employee’s driving record.

2.

All recommendations shall be supported in writing.

3.

All completed paperwork shall be forwarded to the Bureau Commander of the involved
employee.

Bureau Commander
The Bureau Commander has the option of commenting or making recommendations
regarding the collision. All completed paperwork shall be forwarded by the Bureau
Commander to the Department Safety Officer.

Safety Officer
A.

VI.

Was preventable or non-preventable, and

All recommendations shall be supported in writing.

1.

V.

a.

2.

1.

D.

Shall review the reports and make recommendations concerning whether the collision:

Shall initiate a review of the collision by the Collision Review Board.

Collisions Excluded from an Employee’s Driving Record
A.

RCW 46.52.130 provides that the abstracts provided to insurance companies shall exclude any
information (except information related to the commission of misdemeanors and felonies by the
individual) pertaining to law enforcement officers while driving official vehicles in the performance
of occupational duty.

VII. Driver Training Collisions
A.

Page 4 of 4

Collisions occurring during authorized driver training are exempt from the provisions of this
manual section. (DP&P - Driver Training Collisions - for guidelines.)

Seattle Police Department
Policies and Procedures
Title:

Section

13.020

Chapter:

13 - Vehicle Operations

020 – Driver Training Collisions

PURPOSE
Seattle Police Department driver training is designed to simulate conditions an officer might face on the job.
Whether it is the emergency vehicle operation course (EVOC), motorcycle or parking enforcement vehicle training, etc., the courses are meant to force an officer into situations that may exceed their skills in order to teach
collision avoidance and vehicle control.

I.

II.

Collision Reporting
A.

Collisions occurring during Department authorized training are exempt from the normal accident reporting procedures.

B.

The reporting exemption is only valid on closed, non-public courses. The collision must have
happened during instruction. State law requires that collisions occurring on a public street be
reported.

C.

All collisions occurring during training shall be reported as outlined in subsection II. for internal
damage audits and training evaluation purposes.

D.

The Chief of Police does have the discretion of ordering a collision investigation and report for
driver training collisions.

E.

Collisions during authorized training are also exempted from Department sanctions if they happen during instruction and are not the result of misconduct or gross negligence.

Collision Investigation
A.

The training supervisor present at the scene will investigate the collision and complete the Supervisor’s Investigation of Vehicle Collision (form 2.24), and a State of Washington Motor Vehicle Collision Report.

B.

The Training Section staff will review the collision for evaluating training needs and the training curriculum. The involved officer’s chain of command will also review the collision.

C.

Reports of the collision will be forwarded to and retained by the Inspections and Procedures
Unit.

D.

Any needed vehicle repairs will be reported to the Fleet Control Unit. Fleet Control will then
get a copy of the collision reports from the Training Section.

E.

Driver training collisions will be reviewed by the Department Safety Officer and forwarded to
the Collision Review Board when appropriate.

Effective Date: 3/21/02

Page 1 of 1

Seattle Police Department
Policies and Procedures
Title:

Section

13.030

Chapter:

13 - Vehicle Operations

030 - Emergency Vehicle Operations

REFERENCES
CALEA standards, 41.2.1, 61.3.3.

PHILOSOPHY
The response to a call for service will depend on the nature of the call. Criminal apprehension and the
preservation of property are secondary to the preservation of life, which is the highest priority. In order to
determine the appropriate type of response, officers must balance the priority of the report or request for service
with the elevated risks that may accompany an emergency response.

DEFINITION
For the purposes of this section, an emergency response exists when a patrol car is driven to an incident in a
manner that is substantially outside of a normal traffic pattern. Some examples of this may include: driving for
extended periods in a left turn lane, driving significantly above the speed limit, and clearing and proceeding
through major intersections against existing traffic control devices. The mere act of clearing and proceeding
through smaller intersections does not, by itself, constitute an emergency response.

POLICY
Emergency responses are permitted only when the need for a rapid response outweighs the elevated risks created
by that response. Some examples of this would be fast backup/help the officer calls, serious injury accidents,
and violent, in-progress crimes. Misdemeanor or property crimes do not justify an emergency response. Only
those vehicles equipped with emergency equipment (lights and siren) are authorized for emergency response
operations.

I.

Procedures
A.

When responding to emergencies, officers must evaluate the overall driving situation. This will
include the time of day, weather, road condition, traffic and location. Officers should drive no
faster than reasonably necessary to safely arrive at the scene.

B.

Officers must utilize the emergency lights and audible siren during the response in order for the
statutory exemption in RCW 46.37 to apply.

C.

During an emergency response, officers may disregard portions of the traffic code. However,
officers are at all times responsible for the safe operation of their police vehicle.

D.

In order to coordinate a multiple unit response, the zone dispatcher is responsible for
determining and broadcasting the initial location of each unit engaging in an emergency
response.

E.

Officers shall not “escort” private vehicles in an emergency response.

Effective Date: 8/13/03

Page 1 of 1

Seattle Police Department

Section

Policies and Procedures
Title:

13.040

Chapter:

13 - Vehicle Operations

040 – Patrol Ops-Equipment, Police
Vehicles & Facilities

I. Equipment
A. Extra Equipment
1.

Precinct and Section Commanders will adopt procedures for the storage and dispensing of
equipment in their precinct or section.

II. Police Vehicles
A. Use
1.

Use the vehicle assigned to the patrol district or detail.
a.

2.

If the assigned vehicle is not available, use a spare vehicle.

Do not use vehicles assigned to another precinct or section.
EXCEPTION: Vehicles from another precinct may be used with permission of the appropriate
Watch Commander.

3.

4.

Maintain the vehicle during use.
a.

Keep vehicle clean.

b.

Ensure vehicle equipment is in working order.

Replace equipment used.
a.

If replacements are unavailable, forward a memorandum to the Equipment and Facilities
Coordinator (Stationmaster).
(1) Indicate the vehicle number.
(2) Indicate the equipment to be replaced.

5.

Refuel the vehicle after use.
a.

B.

Do not leave the next officer with less than a half-full tank of gas.

Identification
1.

Precinct patrol vehicles have the following stickers for identification purposes
a.

The stickers' colors denote the vehicle assignment. The stickers are located
(1) on the upper middle front windshield; and
(2) on the lower middle rear window.
(3) The Precinct assignment color codes are as follows:
(a) West Pct.-----Red
(b) North Pct.----White
(c) South Pct.----Yellow

(d) East Pct.-----Green
Effective Date: 12/5/07

Page 1 of 4

Patrol Ops-Equipment, Police Vehicles & Facilities

Section 13.040

(e) Southwest Pct.------Blue
b.

The stickers' shape is also important.
(1) Square sticker indicates a district vehicle

C.

Pre-Shift Inspection
1.

2.

Inspect the vehicle for damage.
a.

Report new and/or unreported damage to a supervisor.

b.

Note the damage on Vehicle Damage Form (form 1.35) and forward to the Stationmaster.

Check for serviceability.
a.

Look for faulty and/or inoperative equipment.

b.

Give special attention to
(1) Brakes
(2) Tires
(3) Lights
(4) Emergency equipment (overhead light-bar, siren)

c.
3.

Repair faulty equipment immediately, or report it to the Stationmaster.

Verify the vehicle contains all proper equipment.
a.

Patrol vehicles will contain
(1) Fully charged fire extinguisher.
(2) First-aid kit.
(3) Evidence kit.
(4) Blankets.
(5) Road flares.
(6) Bio-Hazard Kit.
(7) Tire Chains
(8) Crime Scene Tape
(9) WMD Kit
(10) Stop sticks
(11) Bolt cutters & Crowbar
(12) AED

b.

In addition to the above items, Sergeant's vehicles will contain the following equipment.
(1) Evidence packing materials.
(2) Crime tape.

4.

It is the officer’s responsibility to check the patrol car trunk at the end of their shift.
unauthorized items must be removed.

D. Maintenance
1.

Minor maintenance.
a.

Page 2 of 4

Take the vehicle to the appropriate maintenance shop.

All

Patrol Ops-Equipment, Police Vehicles & Facilities

2.

E.

Section 13.040

Major or unknown maintenance.
a.

Complete a City of Seattle Defective Equipment Report if vehicle is left at the shop.

b.

Address complaints about the quality of service to the Stationmaster.

Parking
1.

Park in the appropriate parking stall or designated area.

2.

Keep parking lot entrances and exits clear.

3.

Clear prisoner load zones and sally ports as soon as possible.

III. Facilities
A. Do not tape or tack anything to
1.

Windows

2.

Doors

3.

Tables

4.

Lockers' exterior
EXCEPTION: Permission from the Precinct or Section Commander.
a.

Do not write on lockers.

b.

Store all gear and equipment inside lockers.

c.

Do not leave items on top or around lockers.

5.

Do not store items around the precinct.

6.

Officers may padlock lockers.

7.

If the locker has to be entered due to exigent circumstances, the lock may be cut.
NOTE: The Department will not reimburse officers for cut or damaged locks.

IV. Disposal of Police Records
A. Place the following in shredding baskets: Do not leave them in wastebaskets
1.

All police reports.

2.

Roll call sheets.

3.

Crime analysis information.

4.

Other police paperwork of a restricted nature.

V Mobile Precinct
A. Mobile precincts are vehicles equipped with work stations, galley, and toilet. The mobile precinct will
be used for mobile command purposes, and to supplement field activities.
B.

The communication van is a vehicle equipped as a mobile precinct, but includes additional
communications equipment to serve as a command center during a major event requiring police
involvement.

C.

The mobile precinct and the communication van will be used as follows:
1.

One mobile precinct assigned to West Seattle as specified by the Seattle City Council.

2.

The communication van assigned to the West Precinct for use as a mobile precinct:

Page 3 of 4

Patrol Ops-Equipment, Police Vehicles & Facilities

3.

Section 13.040

a.

Any use of this vehicle outside of the West Precinct must be approved by the director of the
Communications Section.

b.

The Communications Section needs immediate access to the communications van in the event
of a major event requiring a command center.

The third mobile precinct will be used in the North and East Precincts, and the Rainier Valley
portion of the South Precinct
a.

Operations Bureau Commander will determine each precinct’s need and priorities for
assignments.

b.

It will be shared throughout the city.

4.

The Precinct Commander will ensure that the mobile precincts, or the communication vans are
deployed on a regular basis to augment patrol in the precincts.

5.

The mobile precinct shall be maintained by DAS; routine maintenance scheduling is the
responsibility of the Equipment and Facilities Coordinator.

6.

Only those officers who have been trained in the operation of the mobile precinct are authorized for
its operation. Watch Commanders are required to maintain a current list of authorized officers.

7.

Mobile precincts shall be stocked with commonly used reports and equipment (flares, crime scene
tape, etc), similar to that which is maintained at each precinct.

Page 4 of 4

Seattle Police Department
Policies and Procedures
Title:

Section

13.050

Chapter:

13 - Vehicle Operations

050 – Policing by Mountain Bike

REFERENCES
CALEA standards, 41.1.3, 61.3.3.

POLICY
The Department will utilize bicycle patrols throughout the city and ensure that all officers assigned to mountain
bike units are trained in proper bicycle operation, bicycle maintenance, and the special tactical considerations
unique to policing by bike.

I.

II.

III.

Training and Qualifications
A.

An officer will be qualified to ride a mountain bike while on patrol after they have successfully
completed the Department mountain bike training class.

B.

Unit commanders will ensure that officers assigned to a bicycle unit keep their skills current
with on-going in-service training, and may designate training days to work on specific skills.

C.

A list of officers who are qualified and trained to ride a police mountain bike will be maintained
by the Training Section.

Objectives of Operation
A.

Bicycle patrols can be applied in many police functions. Bicycle patrols can work in high crime
areas, city parks, assist undercover operations in a surveillance or arrest team capacity, work
crowd control, provide parade or demonstration escorts, respond to unusual occurrences, work
at special events, and in any area that is not accessible to other vehicles. The unit commander
and the officers assigned to the unit will determine when the use of the bicycle patrol is
appropriate and safe.

B.

Due to the ability of an officer on a mountain bike to move quickly and efficiently though
various urban terrains, the police bike makes an effective pro-active tool. The bicycle officer
can also be highly visible and more approachable to the public, promoting community policing.

C.

The bicycle patrol will operate year round. It is at the discretion of the unit commander and
officers to determine if weather conditions make it unsafe or impractical for bicycle operation.

D.

The unit commander and the officers assigned to the bicycle unit will determine the limitations
of policing by bicycle, and may develop a unit manual to address specific operational
procedures.

E.

Bike officers will usually not be dispatched to calls, but will respond to calls in their district
when they are available and it is practical to respond.

Health and Fitness
A.

Riding a mountain bike while on patrol is physically demanding. Officers should consider their
general health and physical fitness prior to an assignment in a mountain bike unit. Officers are
encouraged to get a medical check up prior to starting an assignment in a mountain bike unit.
Once assigned to a mountain bike unit, the officer should maintain the physical fitness level
required for the safe and effective performance of their job.

Effective Date: 4/10/02

Page 1 of 2

Policing by Mountain Bike

B.

IV.

Officers will practice the injury prevention techniques taught in the Department mountain bike
training class. Through training and safe bicycling practices, the Department will make every
effort to minimize injuries related to cycling.

Maintenance
A.

V.

Section 13.050

Officers will perform the basic maintenance and safety checks on their bicycles, as taught in the
mountain bike training class. Officers may perform more advanced maintenance and repair on
their bicycles based on individual training and experience. Maintenance and repairs that are
beyond the officer’s training or ability will be conducted by a Department approved bicycle
shop.

Equipment
A.

Each bicycle officer will be equipped with department approved cycling clothing and gear, to
include:
1.

Cycling helmet, gloves, shoes, and shorts

2.

Safety Glasses

3.

Raingear

4.

Regular duty gear required for uniformed patrol

5.

Whistle

B.

The bicycles used by the Department will be compliant with SMC 11.44.160, Lamps and
reflectors on bicycles.

C.

Police bicycles will be equipped based on the generally accepted standard for police bicycles.
Additional equipment may be added to the bicycle as approved by the unit commander.

D.

Bicycles will be transported in a carrier designed for this purpose or in such a manner as not to
damage the bicycle or the vehicle transporting the bicycle.

E.

Any damage to a bicycle will be reported to the unit commander.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

Section

13.060

Chapter:

13 – Vehicle Operations

060 – Specialty Vehicles &
Equipment

REFERENCES
CALEA STANDARDS 41.1.3, 41.1.4.
POLICY
The Seattle Police Department will utilize special vehicles and equipment as needed throughout the city and will
ensure that all personnel assigned to operate these specialized vehicles and equipment are trained in their proper
operation, maintenance, and the special tactical considerations unique to each individual vehicle or piece of
equipment. This equipment includes, but is not limited to: animals used by canine and mounted patrols, bomb
van, mobile precincts, motorcycles, prisoner transport van, SWAT vehicles and water craft. It is a requirement
that each affected unit have this information written into their unit policy.

I.

II.

Training and Qualifications
A.

An officer will be qualified to operate special vehicles or equipment while on assignment, after
they have successfully completed the Department approved training for the operation of that
specific vehicle or equipment.

B.

Unit commanders will ensure that officers assigned to operate special vehicles or equipment
keep their skills current with on-going in-service training, and may designate training days to
work on specific skills.

C.

A list of officers who are qualified and trained to operate special vehicles and equipment will be
maintained by the unit to which the vehicle or equipment is assigned.

Objectives of Operation
A.

Special vehicles and equipment can be applied in many police functions. Special vehicles and
equipment can be deployed in any area that requires special vehicles or equipment. The unit
commander and the supervisors assigned to the unit will determine when the use of the special
vehicle or equipment is appropriate and safe.

B.

Due to their unique functions and in some cases unique appearance or function, they can be
deployed at community events as static demonstrations with an operator on scene to answer the
publics questions about their function and deployment.

C.

The use of special vehicles and equipment will operate year round. It is at the discretion of the
unit commander and supervisors to determine if weather conditions make it unsafe or
impractical for operation.

D.

The unit commander and the supervisors assigned to the unit will determine the limitations of
the use of the special vehicles and equipment, and may develop a unit manual to address
specific operational procedures.

E.

Officers operating special vehicles and equipment will usually not be dispatched to calls, but
will respond to calls when they are available and it is practical to do so.

Effective Date: 8/19/03

Page 1 of 2

Specialty Vehicles & Equipment

III.

Maintenance
A.

IV.

Section 13.060

Officers will perform basic maintenance and safety checks on their vehicle or equipment, as
taught during training. Maintenance and repairs that are beyond the officer’s training or ability
will be conducted by authorized personnel.

Equipment
A.

Each officer will be equipped with Department approved specialized uniform and gear that is
required for the operation of a special vehicles or equipment.

B.

Specialty vehicles and equipment will be equipped based on the generally accepted standard for
their intended use as pertains to police applications. Additional equipment may be added as
approved by the unit commander. Equipment should be checked regularly. Unit commanders
will document their inventory control measures for any specialized equipment items.

C.

Any damage to the specialty vehicle or equipment will be reported to the unit commander.

Page 2 of 2

Seattle Police Department
Policies and Procedures
Title:

II.

13.080

Chapter:

13 - Vehicle Operations
I.

Section

080 - Use of Department Vehicles

Rules of Operation
A.

Employees are prohibited from taking a City vehicle outside the corporate limits of the City of
Seattle, except as required by their duty or as authorized by a supervisor.

B.

Employees shall not permit unauthorized persons to ride in police vehicles.

C.

Certain employees are assigned a “take home car” due to specific rank or command
responsibilities. The use of these cars shall be in accordance with guidelines established and
disseminated by the Chief of Police.

D.

No Unit, Section or Bureau may take control of, use, or loan any vehicle without the written
approval of the Deputy Chief of Administration.

Motor Pool Procedures
A.

B.

C.

D.

E.

Requests
1.

Police Department pool vehicles shall be issued only upon the completion of a Vehicle
Requisition (form 1.35.5) approved and signed by a supervisor. The authorizing signature
of a supervisor shall not be stamped or duplicated in any way.

2.

Supervisors shall screen all requests and limit approval to those instances where vehicles
are necessary to the performance of an assigned function.

3.

Vehicles shall not be checked out prior to the time needed.

Check Out Procedures
1.

From 0700 hours to 1530 hours weekdays, pool vehicles shall be signed out and in at the
Fleet Control Office located on the seventh floor of SeaPark.

2.

From 1530 hours to 0700 hours on weekdays, and all day Saturdays, Sundays, and
holidays, pool vehicles shall be signed out and in per Section policy.

Return Procedures
1.

Vehicles returned between 0700 and 1530 hours weekdays shall be parked as directed by
Fleet Control; and the keys, stall number, and mileage given to Fleet Control.

2.

Vehicles returned at other times or on holidays shall be parked in the same general area as
originally parked and the keys, stall number, and mileage given to Records Distribution.

3.

Vehicles returned to the motor pool shall be clean and have a minimum of one-half tank of
gas.

Assigned Unit Vehicles
1.

Vehicles assigned to specific units shall be governed by the same use restrictions as
outlined in this section; however, the Vehicle Requisition form, checkout procedure and
return procedure shall not apply.

2.

Supervisors in units having assigned vehicles shall maintain a log, recording both vehicle
usage and operating personnel information.

“Spare” Patrol Vehicles

Effective Date: 11/9/07

Page 1 of 2

Use of Department Vehicles

III.

1.

Sworn employees using a patrol car for any reason shall log that vehicle into service with
Communications via either radio or VMDT.

2.

Non-sworn employees shall not operate marked patrol units without the prior approval of a
sergeant or above. This requirement does not apply to Equipment and Facilities
Coordinators. A marked patrol vehicle operated by any civilian must have a light bar hood
that clearly indicates the patrol vehicle is “Out of Service”.

3.

Department vehicles are not authorized for use relative to secondary employment.

Trip Vehicles
A.

B.

Overnight Use
1.

Bureau Commanders may authorize the overnight use of a Department vehicle. This
authorization can only be given for temporary use (up to 30 days). Requests for extended
use (more than 30 days) of a Department vehicle must be submitted through the Chain of
Command and forwarded to the Deputy Chief of Administration for final approval.

2.

Employees requesting the overnight use of a vehicle shall submit a Vehicle Special
Assignment request (City of Seattle form) approved by their Bureau Commander.

3.

When a Bureau Commander is unavailable and exigent or unusual circumstances exist, a
Section/Precinct Commander may authorize overnight use of a Department vehicle,
provided a Bureau Commander is notified as soon as practical.

Out-of-State Use
1.

IV.

Section 13.080

Employees requesting the use of a vehicle for a trip out-of-state shall submit a Vehicle
Special Assignment approved by their Bureau Commander to the Fleet Control Office.

Reporting Damage to Department Vehicles
A.

All Department vehicles shall be inspected for damage prior to being driven. When damage is
discovered, the following steps shall be taken:
1.

Any new body damage discovered or caused by an officer shall be reported to their onduty sergeant. In the case of motor pool vehicles, this information shall be reported to the
Fleet Control Office. A Defective Equipment Report (City of Seattle form) shall be
completed and an entry made on the Vehicle Damage Report (form 1.35) indicating new
damage. When it is unknown if the damage is new or has already been reported, report it
as new,
See DP&P - Collisions Involving City Vehicles.

V.

2.

If the vehicle is not drivable or major damage exists, standard procedures shall be followed
to obtain appropriate care or repair, and

3.

When unreported damage is discovered, the sergeant/supervisor notified shall check the
logs to determine who the damaged vehicle was previously assigned to; and, when
possible, who caused the damage or who failed to report it. The sergeant/supervisor shall
submit a Memorandum of their findings through their chain of command to the commander
of the section to which the vehicle is normally assigned.

Parking Citations on City Vehicles
A.

Page 2 of 2

Employees receiving parking citations, during the normal course of official investigations, shall
obtain authorization for cancellation from their supervisor. The employee shall then prepare and
submit a Cancellation Request (form 1.51) through their chain of command to their Section or
Precinct Commander. Employees failing to submit cancellation within 48 hours shall accept the
responsibility of making personal payment of the citation.

Seattle Police Department
Policies and Procedures
Title:

Section

14.010

Chapter:

14 - Emergency Operations

010 – After-Action Reports

REFERENCES
CALEA standards, 46.1.10, 46.1.11.

POLICY
An After-Action Report will be completed whenever a significant deployment or other unusual circumstances
are involved or when directed to do so by higher authority.

I. General Information
A. An After-Action Report provides the chain of command with a synopsis of a critical incident or major
event.
B.

The Incident Commander shall set the date that the After-Action Report should be completed.

C.

The Planning/Intelligence Chief is responsible for completing the After-Action Report. If a
Planning/Intelligence Chief is not available to complete the report it is the responsibility of the Incident
Commander to ensure completion of the report.

D. The After-Action Report will be distributed per the direction of the Incident Commander.

II. Report Format and Contents
A. The following items must appear in an After-Action Report.
1.

2.

Situation
a.

The date and time, location, (including the precinct of occurrence) and the offenses.

b.

Include a brief description of the incident and the circumstances leading up to the event.

Mission objective
a.

3.

A statement of task and purpose.

Deployment Information
a.

List the sworn employees that are assigned to the Incident Command System.

b.

Resources deployed:
i.

Patrol,

ii.

SWAT/HNT,

iii. Technical advisors in areas such as computers,
iv. Crime analysis detectives, Criminal intelligence personnel.
4.

Chronological summary of the incident
a.

Document all actions from the beginning of the incident to the stand-down procedures. List
personnel in order that they were relieved.

b.

If an operational order was written for a planned event attach it to the After-Action Report.

c.

Attach relevant maps, floor plans, etc.

Effective Date: 11/20/07

Page 1 of 3

After-Action Reports

d.
5.

Section 14.010

List outside agencies that assisted in the operation, their supervisor’s identifying information
and number of personnel.

Enforcement
a.

Document any arrests. Include the reason for the arrest and the corresponding General Offense
Number.

b.

Reference generally whether any force was necessary to effect the mission. Details of the use
of force should be documented in a Use of Force packet and routed through normal channels.

6.

Noteworthy situations, events and circumstances.

7.

Logistics
a.

The name of the person assigned to coordinate the logistics for the incident.

b.

Property accountability - identify equipment, vehicles, and supplies used for the event.

c.

Whether a relief and rotation schedule was used and how it was implemented.

d.

Description of food service provided to personnel.

e.

Method used to restock supplies.

8.

Communications plan lists which forms of communications were used. Include whether a tactical
frequency was used and if it was monitored.

9.

Critique
a.

The purpose of the critique is to identify any appropriate training, equipment, or planning and
to recognize those actions that proved effective. Recommendations to improve the
Department’s response to future events shall also be included in the critique.

b.

An After-Action Report should be an objective and fact-based assessment. Speculation, vague
or unproductive criticism and/or unfocused grievances, which cannot reasonably be redressed,
have no place in an After-Action Report. It is important to remember that an After-Action
Report may be subject to a Public Disclosure Request and is certainly subject to judicial
discovery.

III. Distribution
A. The original After-Action Report shall be maintained at SPOC.
B.

A copy of the After-Action Report shall be filed with the Precinct of occurrence.

IV. Seattle Police Department/Seattle Fire Department Post Incident Analysis
A. Whenever SPD and SFD personnel respond to an incident and function as a unified command or under
the command of one or the other agency a Post Incident Analysis/Debrief will occur concluding the
incident.
1.

B.

The Incident Commander should schedule a debriefing and notify all involved personnel.
a.

Issues should be addressed and documented during the immediate debrief and forwarded
through each chain of command to the level of Shift Commander.

b.

It will be the responsibility of the Shift Commander or designee to coordinate any follow-up
debrief or issues that need to be addressed.

c.

If SPD/SFD cannot resolve an issue then it will be directed to the designated department
liaison for further resolution.

Report Format
1.

Page 2 of 3

Follow the Report Format section stated previously in this chapter.

After-Action Reports

2.

C.

Section 14.010

Additional concerns to be addressed would be:
a.

Summarize how each agency received the call for service and the initial steps, taken in
response to the incident.

b.

Notification, communication, tactical response and demobilization.

Distribution
1.

After a debriefing a copy of the After-Action Report will be completed and forwarded to each
department’s Incident Commander. The Incident Commanders will ensure a copy of the report is
forwarded to their respective Shift Commanders.
a.

It will be the responsibility of the shift commander or designee to coordinate the follow-up.

Page 3 of 3

Seattle Police Department

Section

Policies and Procedures
Title:

14.020

Chapter:

14 - Emergency Operations

020 - Bomb Threats and
Explosive Devices

REFERENCES
CALEA standards, 41.2.4

POLICY
Personnel who are not trained to Arson/Bomb Squad standards and specifically authorized to handle explosives,
shall not move, attempt to move, disarm, or attempt to disarm any explosive device. Explosive items, such as
homemade bombs, military ordinance (hand grenades, shells, etc.) and commercial or military explosives are
dangerous and may be easily detonated. Officers are encouraged to request that Arson/Bomb Squad respond to the
scene when any doubt exists as to the need.

I.

Explosions
A.

II.

Notify the Arson/Bomb Squad when an injury has occurred, damage exceeds $100.00, or there is a
series of events that appear to be related.

Bomb Threats
A.

General
1.

Radios, cellular phones, and Video Mobile Data Terminals (VMDTs) should not be used
within 300 feet of the scene.
a.

2.

3.

III.

Caution: 800MHz radios transmit when being turned on or off. Also, an 800MHz
transmits after re-acquiring communication links to the server. Turn off your
portable and car radios prior to arriving.

Communication should be by non-cellular telephone.
a.

If it is necessary to use a radio or cellular phone, move at least 300 feet from the
scene.

b.

As an alternative, prior to transmitting, position yourself so that there is a building
between you and the device.

Find out from the person who received the call the exact words used in the threat so that
the threat can be evaluated.

Responsibilities
A.

B.

Chief Dispatcher
1.

Request the appropriate sector sergeant to call you on the telephone.

2.

Give the sergeant all the information you have about the bomb threat.

3.

Dispatch by VMDT. Remind personnel to turn off cellular phones, radios, and VMDTs
prior to arrival.

Sergeant
1.

Inform the Chief Dispatcher how many units to send to the scene.

Effective Date: 11/19/07

Page 1 of 4

Section 14.020

Bomb Threats and Explosive Devices

2.

Ensure all responding units have been advised to turn off cellular phones, VMDTs, and
two-way radios when within 300 feet of the scene.

3.

Upon arrival on the scene:
a.

Establish a command center.
(1)

Ensure all personnel responding check-in prior to entering the premises.

b.

Investigate the circumstances.

c.

Advise owner/person in charge of the options available. The owner/person in
charge is responsible for making the following decisions:

d.

e.

(1)

No action.

(2)

Search without evacuation.

(3)

Search with evacuation.

Searching
(1)

The sergeant will confer with the owner/person in charge of the premises
regarding any search, and will determine on a case-by-case basis if
officers will assist in the search, and if so, how assistance can be rendered.

(2)

Police will advise the owner/ person in charge of safety considerations.
(a)

No radio or cellular phone transmissions.

(b)

Do not touch any suspicious items.

(c)

Contact police immediately if any suspicious items are located.

Evacuation
(1)

If the owner/person in charge decides to evacuate the area, the minimum
safe distance is at least 300 feet. Ensure that the evacuation is performed
orderly and quickly.

(2)

If there was a time given for the bomb to explode, it is a good practice to
evacuate the scene at least 15 minutes before the threatened explosion,
sooner if possible.

(3)

Ensure the employer can account for all employees.
(a)

IV.

Suggest an “employee and customer assembly point.”

If A Bomb or Suspected Bomb Is Found:
A.

Immediately notify the Arson/Bomb Squad.
NOTE: Anyone who finds a suspicious item should be detained until the Arson/Bomb Squad
arrives at the scene. Do not touch any device.

B.

Once a suspect item is found, the area becomes a crime scene and police control prevails.

C.

Treat all suspicious objects as a possible bomb.

D.

Immediately evacuate everyone to a safe distance (at least 300 feet away).

Page 2 of 4

1.

If the location is a multiple floor building, evacuate the floor the bomb is on, the floor
above, and the floor below.

2.

Generally, if the bomb is larger than a shoebox, evacuate additional floors and consider
evacuating the entire building.

Bomb Threats and Explosive Devices

Section 14.020

NOTE: Officers should take advantage of natural protective barriers. Unless focused,
shock and pressure waves from an explosion radiate outwards in all directions, but move
in straight lines.

V.

E.

Ensure all police personnel are accounted for and are in a safe position.

F.

Provide Arson/Bomb Squad personnel with all available information upon their arrival.
1.

If possible, make a sketch of the floor plan around the device. Include any special
circumstances such as hazardous materials.

2.

Attempt to locate keys for all spaces in the facility affected.

Human Bombs – Suicide Bombers
A.

When responding to person(s) attached to improvised explosive device(s), officers should:
1.

Control the person so that they cannot intentionally or accidentally detonate the device.

2.

Order the person to stand still and make no movement at all.

B.

If the person fails to obey verbal commands and the officer reasonably believes that the actions of
the person create a threat of physical harm to another person, including the officer, the officer may
use physical force in order to protect themselves or others.

C.

Important Considerations
1.

Use “shielding” and distance as safety measures.

2.

Immediately request that the Arson/Bomb Squad respond.

3.

Damage and injury from an explosive device are directly related to the amount of
explosive in the device.

4.

The person wearing the explosive device should be considered a greater threat to the
officer or other persons than a person carrying a loaded firearm.

5.

Officers should attempt to relocate the suspect only when it is determined that movement
will not detonate the bomb.

6.

Determine an appropriate location to detain the person attached to the explosive device
pending arrival of the Arson/Bomb Squad.
a.

VI.

If patrol car is used, windows/doors should be left open to minimize the blast
effects.

7.

Ensure that the person attached to the explosive device remains in the confinement area.

8.

Withdraw to a safe area and await the arrival of the Arson/Bomb Squad.

Suspicious Packages (possible chemical/biological weapon)
A.

Be alert for indicators of chemical and/or biological agents.

B.

Have the Chief Dispatcher notify the Arson/Bomb Squad immediately (Arson Bomb Squad will
notify other necessary agencies).

C.

Identify potential victims who were exposed to the package or suspected substance.

D.

Use your Personal Protection Equipment, especially your respiratory protection.

VII. Bomb Threat / Haz-Mat Situations at Seattle Center
A