STATE OF WA.SHINGTON

DEPARTMENT OF CORRECTIONS

WARNING
THIS FILE IS THE PROPERTY OF THE
WASHINGTON CORRECTIONS CENTER FOR WOMEN
INTELLIGENCE & INVESTIGATIONS OFFICE
CONTENTS MA Y BE DISCLOSED ONL Y TO PERSONS WHOSE
OFFICIAL DUTIES AEQUIRE ACCESS. CONTENTS MAY NOT BE
DISCLOSED TO THE PARTY(S) CONCERNED NOR TO COUNSEL,
WITHOUT SPECIFIC A UTHORIZA nON OF THE SUPERINTENDENT.

CASE TQPIC: POSSIBLE STAFF MISCONDUCTIBREACH OF SECURITY
CASE #:

Mr. HALFORD

06-041-:-03-F01

DATE OPENED: 6/10/03
DATE CLOSED: 6/25/03

sign and date at time of review or receipt
IN OFFICE REVIEW

CASE OUT REVIEW

196

CONFIDENTIAL

Washington State Correction
Center for Women

Intelligence & Investigations
Case File
06..041..03-FOl
.

,

.. CONFIDENTIAL

197

Washington Corrections Center for Women
Intelligence & Investigations
Investigative Case
#06-041-03-FOl
25 June 2003

TO:

Belinda D. Stewart
Superintendent, WCCW

FROM:

Steven B. Baxter
. Investigator, WCCW
POSSffiLE STAFFISECURITY COMPROMISE: MR. PATRiCK HALFORD

SUBJECT:

DNR"'~

cq Bobby Greene.
;~~~:'"~~~ed:tb:~I~::::~~;e~::es~a:""'~~:S:~:~~:::s
SYNOPSIS:

WCCW 1&1 was notified on 6/10/03 of a possible staff compromise by

and she had not been home. Acting Superintendent Di!!Jll1epoorianwas notified and a case was opened.

/

. t t i

In6/Im1a/ote3 ..
"0' ~,,""" .......9 Ji4al@if··_.rlastcellmateandfriendwasintervieWedon
at 073 !"•• and questioneIriiffii'.· .... ,c;-d' any problems with staff while at WCCW. 11M
'., y ~ted. that she had no knowledge of any problems and became defensive at further questioning.
'lIMl_Was instructed to not talk about this with anyone and the interview was terminated.

$

At 1000
6/11/03, Pat H'!!!()l'<!clllled the 1&1 office and stated that he had talked with ~d
heard,I '!"c~?ut 1IM~ Mr. Halford stated that he wanted to clear the air and that hehad
been at ~ouse aboiittwo weeks before, gave her a DNR hat, had lunch and talked, but didn't
want anyone.to get the wrong idea. I informed Mr. Halford that I was looking-into the matter and requested
that he write me a memo which he stated 'he would do but never delivered the document to this date. '

ms'.

u

On 6/12103 Mr. Halford left a mess"g~ on my phone stating that he had been thinking about th,.,rr
incident and had talked with his supervisors. They had decided that no further contact would bell1lldewith
ex-inmates except in helping them get jobs with DNR and to let me know they had been talking with 2 to 3
inmates that have release to help them got on with DNR. Mr. Halford went on to say that he would tell the
.
rest of the DNR crew supervisors this information,

On 6/12/03 at f520 hrs. contact was madewithlnmatEl.......'l!hostated th,atMr•.Half?rd had indeed
been at her house and had bronghther the DNRb,alllOdfecoD;;Denaatious. ~tated that he had
asked her if she would like to have lunch. and had,taken her to arestaurant. ~ted that the talk,
had been aboutherworking for DNRand was not personal in any way.
. .. ' ."
.

_/'ter
,

Conclusion:
Halford,h"!'ad.mittedto con!licting!#at
herre[eas~ andta!king to at least
two others about DNR jobs ~r their release. ¥,.H~lfordtil~Q;'~il\ ttthat he has notified.his supervisors
about the situation and thalnev.. rules will he implemented on ~on!lictingUunatesllf'ter'release. Prior to this
in~esti~ati.~n another DJ';lR crew supervis?r wall found driving 6n theper,uneter~!ld ~ee attachment 1)
WIth his private par.
approachedRi~herd Dunnstated.thathehadinformation to pass to DNR
inmatesandsaid "I guess I can't talk to themthrough the fence;" This information is passed to you for your
infOljnatiorilactionc
, ' . . .. ' .
.

¥t.

When

'1 ATTACHMENT
1. IR dated'6/;7/03

198

STATE OFWASHINGTON
DEPARTMENT OFCORRECTIONS

INCIDENT REPORT

PLACE / AREA OCCURRED Wc.c..W
SOXIt \\'RIIv\~rt.R.O E..bl"VlS'.6A'ta
DA~/·rEOFIN/I~~
(Pi
.{)~\
.

OFFENDERS INVOLVED

DOC NUMBER , LIVING UNIT

USE OF FORCE INCIDENT D YES ~ NO
WITNESSES

E,.2(.,'O

'"'h :r. r:>.VL
.

DETAILS: Who was Involved. what look place, how did it happen, description of eny injuries, damage, use of force, etc. Altach
additionai sheet, if necessary.

_"ii .... ~UI \~OO

I

V'l 'C~i 1:- WI>.S SA6\~~r.J[)C~

'HE.

~Ol.l'rt-l Pefl.IM~

~ 11.1 \.\'S~~~\). \\E:. ~ 1;~iJ\"I~teb.:1\5 R.IC~ 1)Vf-iN, /; N6VJ .!)NR c..1Z.1r/.oJ
~\l~\IIS0R.. ® ~ID
\.\i>b It-\~OQ.N\'" 1""10;..1 'rC \\$ ~lJ 't\) ]1lE J:NR. INMA:TeS ~\ti
C.%I4S, C-.!Il~~()u-r aIJ S\i~1, HE SAID 'I!. c::,\ff.S 1.. eM! "i1\L.t i1J 'T't\SM Trl~V"14
I\-It ~1:lf,\C.EJ t~~ ~ ~" ":L. \'{)Y) Hli'-\ 1J1l ~WD ~1~EC.:rB'D HIM 'rO Puf&..IC A~S
i"tl~'( I+''s ,.,jFOfZ..M"""r'\Jo-..I.;tt) S;-~Ff, NO' ItJN\A'n:::.~, J: Ai.:3fJ ThLDf./.II\1
~O\TCl "bR,1 I/~ H\sfR\ VATS \ISM ICJ,...JS. ON \i-l-6 PeA,.I M 6i1 1£1' <. ReAD,

*'

...,
IMMEDIATE ACTION TAKEN:

~t:> ~&.

\.II'

.DATE

TiTLE

REPORTING STAFF SIGNATURE

DATE / TIME .RECEIVED

INVESTIGATION ASSIGNED TO

BY

Distribution by Associate Superintendeht:
Supe1intendent .
' .D. Intelligence Officer
Sl'iltt'C&nmander
0 cliriical Director
SafetY Officilr '
0 Other

o
o
o

DATE

0

Other
OJ Other
....,--_--,---,-__ 0 Other

,Atfachment( , )

. 'DOC 2'1-458 (10/16/2001) WCCW

199

STATE OF WASHINGTON

DEPARTMENT OF CORRECTIONS
OAnCEOFCORRECTIONALOPERATIONS
WASHINGTON.CORRECTIONS CENTER FOR WOMEN
P.O. Box 17, MS: WP-04, 9601 Bujacich Rd, N.W., Gig Harbor, WA 98335-0017

July 14, 2003

TO:

Patrick Halford, Department ofNaturaJ Resources

FROM:

Michael Green, Correctional Captain

SUBJECT:

ME;MORANDUM OF CONCERN

~
·_",~.N";~

Specifically, you admitted that you had visited the home of recently released inmatJ 5
(lD@&!~~~ave her a Department of Natural Resources (DNR) hat, and had taken her to
lunch. You stated that this interaction was strictly for recruitment purposes and you wished to
help her get a job with DNR, and that your contact with her was by no means personal. You
further revealed that two or 'three other recently released inmates were also contacted in a similar
fashion to recruit them for future DNR employment.

.

I have attached a copy of Department of Corrections (DOC) Policy 801.005 Employee
of
Relationships with Offenders. It is imperative that you familiarize yourself with'the contents
.
.- I
this policy. Of particular note are the definitions contained within the policy which state in
pertinent part:
"Employee: When used in this policy" includes any contract, volunteer or employed
person of the department.
; .
Offender: An individual who; I) is currently under the jurisdiction of the Department or
2) has been discharged from the jurisdiction of the Department within the past six
months."
Also, I. wish to draw your attention to paragraph II B of the policy. This section requires
. employees -to report unofficial c~ntacts with IQ10wn offenders, their family members, or close
personal '. associates
to the appointing
authority
on DOC form 3-039,
Report ofContact .with an
:.
.....
-. .
.
.
.l
Offender.
'.

I wish to emphasize that you must use caution when dealing with offenders and be mindful of the
appearance of improper association. Please be aware that future incidents 'Yhich do not adhereto
department and facility guidelines may jeo'pardize your authorization -to facility grounds and
programs. Regarding your recruitment effo~ts for DNR vacancic;s, I r'ecommend that you direct
inquiries to the Department of Personnel or your appropriate Human Resources office.

200

•

DEPARTMENT
OF
CORRECTIONS
I
"

'POLICY

POLICY NUMBER
a01.005

EMPLOYEE RELATIONSHIPS WITH OFFENDERS

TITLE

r

..

....

," ....

.. ...

..

...

Page 1 of3

EFFECTIVE DATE:
March 1, 1998

SUPERSESSION:

DOC Policy 854.075 dated July1, 1983.
AUTHORITY:

The General au1horily of the Secretary of Corrections to manage and directthe Department. RCW
72.09.050.
PURPOSE:

To provide guidelines to ensure that employee relationships with offende~, theirfamUy members,
and/or close personal associates aremaintained In a professional manner.
APPLICABIUTY:

All employees,

voluntee~,

and contradstaffofthe.Department

DEFINmONS:

Employee: When used in thiltpolicy, includes anycontract, volunteer or employed person of the
~'
(
•
depllrtment '
Offender: An individual Y/llo: 1) is l;Urrently under tile jlll'isdlcllon of the Department; or2) hasbeen
discharged from thejurisdiction ofthe Department within thepast sbc months.
.. -',

...

....

....

.. : . .

..

,,"

.. ' -'c' ', .. ;~._

<

....

,

S8)IlJai Abuse: Ar)y actof a s8llllalnature thattakes advantage of or 8lCploils an offender, or s8)llJai
contact obtained bypersuasion, inducement, enticementi compulsion, influence, enCouragement,
intimidation, seduction, uses of au1horily, threats of harm or loss of prilriJeges, promises, favoritism,

coerCibt:l;force,etq. . . '
,-,

""

I,,'

•

•

1

SeleUal'Assault: An assault thet is s8)llJai in nature.
SeleUal COnlllct: Anybeha\iorthat in~u~es"but is notIlmtted to, hugging, fondling, kissing, .intentional
touching, eitherdireclly or through cl.olhlllg, ofthegenitalia, anus, groin. breast, innerthighs, or buttocks
of another indMduaTof anyOther phySiejl contact e~pt handlshakes orillat allowed bY policy far
purpOses o( lifesaving !l~ m~illtainii)gSe~Hty.Eialnples' of prohibited' coirtaet include neck rubs, back
rubs;hairto,uching. massages and ClIre,sses.
'
SeleUal Harassment of an Ottender: SelClJally offensi'le comments and gestures, seleUal advances,
requests far selClial favors or otherverbal .or physiCal contact ofa seleUal'l)ature. '
'
POLICY:
'.

nd cJose,fll!!rsonal associates must Ile
. d bepartment
, tnelnbersor'
. .." ' ·ecled

i~8t .\

......,
" :," ,:::i"~ •

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1201

DEPARTMENT
OF
CORRECTIONS

TITLE

•

POLICY

POUCY NUMBER
801.005 .

EMPLOYEE RELATIONSHIPS WITH OFFENDERS

Page 2 of3

themwithdignity and respect. Personal and/or wnofficial busin\lss relatlonshipS with offenders. their
famOy members. or close personal associates areprohibtted.
.
I.

FawritismJProfessionalism
A. WhOe employees must recognize the indMduality of offenders, they must do so wtthout
showing favoritism. Conwrsely, grudge holding, bias, or neglil!ivism toward or regaldingan
offenderis prohibtted. Reactions to offenders mustalways be professional andnot affected by
personal or othersubjectlw issues, biases, or stereotypes.

11. Association with Offenders
A. Association with offenders,beyond thatwhich is required in the performance of official duties
with the Department, is prohibtted inthe interest of professional unbiased service. Personal
communications and/or relationships ,between employees aad offenders, their family members,
or close personal associates are not appropriate andare prohibfted.
B. Unofficial contacts (those not authorized within ian employee's officialduties) with known
Offenders" theirJamOy membero, or c1o~e peisonalassoc;iates~!llill!tlel'l!por,tBilby ef1lployees
to the appointing autllority through theirimmediate suPllrvisor On [lOC form 3-039,Reportof
Contact with an Offender (see attachment). Thisdoesnot include casual contacts or
unintentional contacts. Le., gre~g an offendenNhen passing On the street A completed
DOC form 3-039wm be maintained inthe employee's personnel file.
C. Employees are qautioned that personal relationships bytheirimmedlatefamDy memberswith
offenders, 0ffllnder'l! famOy members, or close personal aSsociates of offende(S haw the
potential to poseconflicts for employees at work.
D. Employees who have a Pre~ngfamfty orpersonal relationship with an il)dMdual who comes
underthejurisdiction of the Departmerrt mustreport tIlis relationShip On a [lC)C fonn 3-q39
iinmealatelyupontheirinftlalllmployment withthe Departmllnt( oruPOnlJllcof1linllaware of
the indivklllal'$~tu,S Ill~ an offender). If neCllSSary,an Jl'liPlo)'l!Elor anOfflll'!9llrmlllYI:l!l
reassigned ~tthed~c;retIcmoftheapPOintlng alllhority,onlll~~e~. toa~id
po\entilliconllid$. f;ffo rlS wil be madetorelllS5igntl1e0ttenderbeforerelllS5igni!1g th,e.
employee.En')pll)~may bere.assigned to another po~ition'woljtlll;ltion(oraitemate job
resPOn~ibnili~siftheil'profassional responsiliDilieswouldotl)erwisll requirll dil'ectcorrtlllct with
the offender.
';
E. Physical contact or :communication of a selaJal nature directed toward an offenderthat
establishes an inappropriatll rela~onship Including, but not limited to, 5ellUal'abuse, sBlaJal
assault, selOJal contact, or selOJal'harassment is'prohibited.
"
.
III. Gratuilies
A. No employeemay give or acceptgills,gratuities orfawrs, barter, or haw anyfinancial
dealings wtth for'an offender, their'tamOy members, or close peroonal associates willioutthe
wrilIIln,approval of the appointing authority, Gratuities inclUde anifbrm of.propertY or sennce
regardlesS of tlrIsriC!a1 vi!lue. The purchase of offender cflrios is ailowed only underthe
established'purChasing guicl:ellnEis of each II1SIitutionitacllity.'
,

or

"'\

I

202

DE?ARTMENT

OF
CORRECTIONS

•

PQLICY

EMPLOYEE RELATIONSHIPS WITH OFFENDERS

rv.

.

POUCY NUMBER
101.005

Page 3 of3

MeSsages and Articles ot Property

A. Emplpyel!$ may mll engage in the lllInsmjsslon pf messagl!$, maio or articles of propertyfor or
to pffenders, theirfamilymembers, or close personal associates, ex:ept as part ot their oflicial
duties.

v.

Writs, Petitions. and l.egal Concerns
A. Employees are not to assist, ad\'ise, or coul1$el offenders in their preparatlcn ofwrils.
appeals, or petitions for _~ clemencyor Other legal concerns, nor should they support
such adillns in anyway. EmplQYeeS may refer offenders to the appropriate legal service
agencyor persons tor assistance in these matters.

VI. Offender Sponsorship

A. Employees shallnat seM! as parole, fl1l10ugh, or personal outing sponsors for pffendelS.
. VII. Sanctions

A. Violations pt the prohibitions stated in this policymay resultin corrective or disciplinary actiPn
'up iO'and including dismissal. S«:eptlons to this policyrequire the wriltenpermissicn of the
Secretaryor designee and must be routed through the employee's appointing authority.

REFERENCES:
DOC Policy 801.001. Ethics
ATTACHMENTS:
Atlachment 1 • DOC form 3-039, Reportof Contactwith an Offender.

\

"

-+-

203

~

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

REPORT OF CONTACT WITH AN OFFENDER
NAME

OFFICE

INSTITUTION

JOB TITLE (WITH DOC)

NAME OF OFFENDER,OFFENDER'S FAMILY MEMBER, OR CLOSE PERSONAL ASSOCIATE
OF THE OFFENDER

LOCATION OF CONTACT

DESCRIPTION OF CONTACT
LENGTH OF CONTACT

DATE OF CONTACT

DATE OF REPORT

EMPLOYEE'S SIGNATURE

TITLE

SUPERVISOR

DATE

COMMENTS:

CONTACT WAS

o
o

SIGNIFICANT
NONSIGNIFICANT

SUPERINTENDENT/OCO OR ASSISTANT DIRECTOR

TITLE

SIGNATURE

DATE

COMMENTS:

Distribution: WHITE-Personnel File Yellow-Supervisor PINK-Employee

DOC"03·039 (F~P

61~OOO) QCO
\)

.204

•
~

:.

NUMBER

STATEOF WASHINGTON
DEPARTMENT OF CORRECTIONS

DEPARTMENT WIDE

•

.

SIGNATURE

POLICY
DIRECTIVE
o Offender Manual

DOC 800.010

0

Spanish

~,~ !!.£P

err:

JOSEPH D. LEHMAN, SECRETARY

EFFECTIVE DATE

2/26/01
PAGE NUMBER

1 of 4

TITLE

ETHICS
SUPERSESSION:
DOC 800,010 effective 8/7/00

REFERENCES:
DOC 100.100 is hereby incorporated into this Policy Directive; RCW 42.52;WAC 292-110-010,
060; ACA 3-4024; ACA 3-4067; ACA 3A-07; ACA 7E-13; DOC 190,300 Reporting State
Employee Misconduct (Whistleblower); DOC 806.005 Memberships in Professional & NonProfit Organizations; DOC 816.010 EmploymenWolunteering of Relatives/Household
Members; DOC 850.025 Outside EmploymenWolunteer Activities; DOC 850.450 Employee
Participation as Board Members or Consultants to Boards; Employee Handbook

POLICY:
I.

The Department shall provide direction to employees to assist them in making
appropriate choices, acting in a manner.that demonstrates high ethical standards, and
complying with provisions of RCW 42.52, WAC 292-110-010, and WAC 292-110-060.
[7E-13]

II.

Employees are to avoid actions that use, or create the appearance of using their
position for personal gain or private advantage for themselves or another person.
[3-4067]

III.

[3-4067] [3A-07] The Department has adopted a Code of Ethics and statement of values

that exemplfy standards and principles that serve to gUide individual behavior. The
Employee Handbook contains information on these and other areas of responsibility
and expectations.
IV.

The Department and its employees are prohibited fr0 using state resources for private
rTl
benefit or gain. Department employees are expected to maintain high professional and
ethical standards at aH timesu in keeping with the Department's role and responsibility to
.
.
serve the people ofthe state of Washington,

DIRECTIVE:
I.

General Expectations

205

NUMBER

TITLE

DOC 800.010
A.

EFFECTIVE DATE

ETHICS

2/26/01

PAGE NUMBER

2 of 4

Employees are responsible for knowing and adhering to applicable ethics laws,
policies, and Policy Directives and for making choices that exemplify an
adherence to high ethical standards. Information on issues related to state
ethics, including interpretations and clarifying examples of RCW and WAC, is
available at http:\\www.wa.gov/ethics.
1.

Employees shall not:
a.

Have a financial or other interest or engage in any business or
professional activity that is in conflict with their official duties.
[3-4067]

b.

Use their official position to secure special privileges for themselves
or any other person. [3-4067]

c.

Receive any compensation from a source, except the state, for
performing or deferring the performance of any official duty.

d.

Accept any gifts. The following items are excluded from the gift
restriction:

e.

1)

Items from family, friends, or other employees not intended
to influence the employee'sperformance or nonperformance of their official duties. .

2)

Unsolicited plaques and awards of appreciation.

3)

Items of nominal value, regularly and normally offered by an
organization to customers, potential customers, or the.
general public as samples or for public relations or
advertising purposes.

4)

Food and beverages on infrequent occasions in the ordinary
.
course of meals, when related to official duties. .

5)

Awards; prizes, scholarships or other items provided in
recognition of academic 9r scientific. achievement.

Disclose confidential inforrnati,on to anum;1I1thorit:ed person or use
confidential Jnformationfor personal benefit or tobsneflt another.
,

."

.,

"'"

f.

Use state resources for personalbenefit.or to benefltanolher,
except as required during th"e execution of.their official duties.'

g.

Use state resources for political campaigns. [3-4024] [7E-13]'
.: ':.•......
'.':'
,""'''".
.......
-

h.

Asslst another person a trans~ction invoiying the state if they
participatedin that transaction, or the "trah~acUon was part of their

; ....

-"

. ,

'c.,

'

" . '..'. ''':''

:.

.

' ..

,

.

.'

".<',

in

..". .'. ,·

·.·f .;'.

. .: :

,.,.:.•':.'.-,:.': ..-.., ..": ,

."

.

'

,f

20'6

NUMBER

TITLE

DOC 800.010

EFFECTIVE DATE

ETHICS

2/26/01

PAGE NUMBER

3 of 4

job responsibilities anytime within the past 2 years, except as
required during the execution of their official duties.
2.

Former employees shall not:
a.

b.

B.

Within one year of leaving state employment, accept employment
or compensation from an employer contracting with the Department
if, during the 2 years immediately preceding termination of state
employment they:
1)

Negotiated or administered a contract with the new employer
in excess of $10,000; and

2)

Their duties with the new employer would include fulfilling or
implementing that contract.

Within 2 years following the termination ofstate employment, have
a beneficial interest in a contract or grant which was expressly
authorized or funded by executive action in which the employee
partlclpated.

The occasional and limited use of state resources that supports the
. organizational effectiveness, enhances job related skills, is reasonable, and of
negligible cost, does not violate an ethics law, and does not undermine public
trust and confidence.
1.

2.

Employees may make occasional but limited use of state resources with
prior Supervisor approval, only if:
a.

There is no cost to the state;

b.

It does not interfere with the performance of the employee's official
duties;

c.

It does not disrupt or distract from the conduct of state business
due to volume or frequency: and

d.

It does not compromise the security or integrity of state information
or software.
'.

Occasional and limited use of state resources does not include use for:
a.

The purpose of conducting an outside business;

b.

The purpose of supporting, prDmotlng, or soliciting for an outside
organization or group unless provlded;by law or authorized by the
.Secretary/designee;.

'p

207

NUMBER

TITLE

DOC 800.010

II.

EFFECTIVEDATE

2/26/01

ETHICS

PAGENUMBER

4 of 4

c.

Campaigning or other political activity; [7E-13]

d.

Advertising, selling, or other commercial uses; or

e.

Illegal activity.

f.

The appropriate use of state resources ultimateiy rests with the
employee who uses or authorizes use.

Reporting Violations
A.

Employees shall inform their Supervisor of any actual or potential violations of
this Policy Directive.
1.

When in doubt, employees shall consult with their Supervisor and/or local
or Regional Human Resources Manager.

2.

Alleged violation(s) of RCW 42.52 may also be filed directly with the
Executive Ethics Board at the following address:
1125 Washington Street SE
Post Office Box 40100
Olympia, Washington 98504-0100

3.

The Executive Ethics Board has the authority and responsibility for
investigating complaints and may take punitive action against the
employee and/or agency if violations occur.

B.

The Appointing Authority/designee will bea single point of contact within their
area to respond to questions and/or complaints about this Policy Directive and.
other ethics related issues.
//
.

C.

The local or Regional Human Resources Manager will assist in the identification
and resolution of potential problems.related to ethics laws and Policy Directives.
r ·

D.

.....

'.

Violations may lead to corrective or disciplinary action up to and including
dismissal.

DEFINITIONS:

Words/terms appearing in this Polley Directive may be defined in the Glossary section of the
Policy Directive Manual.
. '
ATTACHMENTS:
None~

DOC FORMS (See AppendiX):
None
'

"--c.

208